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HomeMy WebLinkAbout2000-10-03; Housing & Redevelopment Commission; 329; Parking & BID Study for Village Redevelopment Arear? HOUSING AND REDEVELOPMENT COMMlSilON A- f AB# (3 3y MTG. ici -;.‘3 -cc DEPT. H/RED AGENDA BILL TITLE- PARKING AND BUSINESS IMPROVEMENT DISTRICT (BID) STUDY FOR VILLAGE REDEVELOPMENT AREA DEPT. HD. ($& CITY ATTY. CITY MGR. RECOMMENDED ACTION: That the Housing and Redevelopment Commission accept the attached report and, if the Commission desires to do so, direct staff to initiate Phase I of the work plan (public outreach and consensus building) for the establishment of a Business Improvement District in the Village Redevelopment Area. ITEM EXPLANATION In 1999 the Carlsbad Village Business Association (CVBA) requested the Housing and Redevelopment Commission consider the feasibility of forming a Business Improvement District (BID) to fund activities that would benefit Village businesses such as collaborative advertising, promotions, business retention programs, street beautification programs, and special events. As one of the FY1999-2000 goals,the Commission directed staff to retain consultant services to complete a Parking and Business Improvement District (BID) Study for the Village Redevelopment Area. Following a formal Request for Proposals process, Keyser Marston Associates, Inc. (KMA) was retained to complete the study. Working in conjunction with staff, KMA completed the attached report with the purpose of providing the Commission and business community with a detailed informational report on the subject of BIDS and to serve as a resource guide for evaluating the feasibility of forming a BID within the Village Redevelopment Area. The informational/resource report includes the following components: l Background information on the Village Redevelopment Area; l An overview of BIDS including assessments, range of services, duration, and enabling legislation; l The process for adopting a BID (property or business-based); l An overview of BIDS in San Diego County; l Potential BID boundaries for the Village Redevelopment Area; and l A work plan with some estimated costs for the formation of a BID, if the Commission/Council chooses to proceed. The report includes the following key findings by KMA: l The Village is currently well maintained by a number of programs implemented through the City of Carlsbad and the Carlsbad Redevelopment Agency. l A number of special events are held in the Village throughout the year by various stakeholder organizations. These events do much to build the image of the Village and enhance recognition of the area. l Retail sales in the Village have grown steadily over the past five years, a positive indicator of the Village’s economic health. PAGE 2 OF AGENDA BILL NO. ,329 In the attached report, KMA indicates the above findings could represent a challenge to formation of a BID. The business owners and/or property owners may determine that it is not necessary for them to assess themselves for services when the economic and physical environment is so positive. At the same time however, KMA also identified the following factors which may support the need and support for establishment of a BID: l The Village will be challenged to remain competitive with other districts in the County such as downtown areas in Encinitas and Solana Beach. l The Village Redevelopment Plan will expire in 2006. Funding for additional parking facilities and other special projects in the Village will need to be assumed by another entity, if there is a desire to continue them. These are potentially responsibilities that could be assumed by a BID. l Coordination and sponsorship of special events in the Village are distributed among a number of organizations. A centralized organization could improve aspects of notification and coordination processes associated with these events to maximize their benefit to Village businesses and minimize adverse impacts experienced by some businesses. l Establishment of a BID will enhance the ability of the Village to speak with a unified voice, conduct joint marketing activities, and create a communications framework joining together government, business/property owners, and stakeholders. Overall the findings of the report indicate the Village retail core could benefit from the formation of a BID. KMA prepared a work plan for the formation of the BID which includes a three-phase process: (1) public outreach, (2) technical analysis (establishment of district boundaries and fee structure), and (3) preparation of an Engineer’s Report. At the present time, the level of support from the local business community has not been quantified. Therefore, if the Commission is interested in pursuing formation of a BID for the Village, staff recommends that the Commission direct staff to initiate the first phase of the work plan which includes public outreach and consensus building. The level of support from the business community ascertained upon completion of Phase I will determine if continuation of the BID establishment process is appropriate. Staff will return with the results of the public outreach phase of the process. At that time, staff will request further direction as to how the Commission would like to proceed. Copies of the attached report have been distributed to the Carlsbad Village Business Association (CVBA) and interested business and property owners. In addition, in late July 2000 a presentation was made to the CVBA to discuss the findings contained within the report and answer questions from local business owners. When the report was presented to the CVBA, there were approximately 35 business representatives present. FISCAL IMPACT To date, the Commission has appropriated $25,000 for the Parking and Business Improvement District Study. The total amount of the contract for consultant services to prepare the Parking and Business Improvement District Study for the Village Redevelopment Area is $16,500 and does not include associated staff time. A total of approximately $8,500 remains which can be used to implement the public outreach program, if so desired by the Commission. 2 ’ PAGE 3 OF AGENDA BILL NO. :% q KMA has estimated additional consultant costs associated with the formation of a BID to be between $17,000 and $20,000, which include public outreach, technical analysis, and the Engineer’s Report. Other undetermined costs include staff time and legal counsel for interpretation and preparation of resolutions and ordinances. Finally, many local agencies have made financial contributions to newly established BIDS to assist with start up costs. Any financial contribution on the part of the City of Carlsbad or the Redevelopment Agency is uncertain at this time. However, City or Redevelopment Agency contributions could be an ongoing cost which is important to consider if a BID is established for the Village. EXHiBlTS 1. Parking and Business Improvement District (BID) Study, prepared by Keyser Marston Associates, Inc. 3 - EXHIBIT 1 PARKING AND BUSINESS IMPROVEMENT DISTRICT (BID) STUDY Prepared for: CITY OF CARLSBAD REDEVELOPMENT AGENCY Prepared by: KEYSER MARSTON ASSOCIATES, INC. Date: June 28,200O 1660 Hotel Circle North, Suite 716 San Diego, CA 92108 Golden Gateway Commons 55 Pacific Avenue Mall San Francisco, CA 94111 500 South Grand Avenue, Suite 1480 Los angeles, CA 90071 -- TABLE OF CONTENTS Section I. II. III. IV. V. VI. VI.1 Introduction Summary of Key Findings Overview of the Carlsbad Village Area Background on BIDS History and National Perspective San Diego County Business Improvement Districts Possible Carlsbad Village BID Appendix - Annual Budgets for Selected San Diego County BIDS Page 1 3 5 10 13 21 30 36 LIST OF TABLES AND EXHIBITS Exhibit 1 - Map of Village Redevelopment Area Boundaries and Districts Exhibit 2 - Summary of Key BID Features Exhibit 3 - Property-based Business Improvement District Establishment Procedure Exhibit 4 - Business-based Business Improvement District Establishment Procedure Exhibit 5 - Overview of San Diego Business Improvement Districts Exhibit 6 - Overview of Suburban Business Improvement Districts I. INTRODUCTION A. Background This report has been prepared by Keyser Marston Associates, Inc. at the request of the City of Carlsbad Redevelopment Agency. The purpose of this report is to provide the Agency and City Council with a comprehensive informational tool on the subject of Business Improvement Districts (BIDS), both property-based and business-based. The City of Carlsbad is considering the possibility of assisting local business leaders in the formation of a BID in the Village Redevelopment Area. B. Process and Methodology In the course of preparing this report, KMA met with Agency staff and conducted interviews with stakeholders in the Carlsbad Village area, including representatives of the Carlsbad Village Business Association (CVBA) and the Carlsbad Chamber of Commerce. On June -, 2000 KMA presented the findings of the report to a group consisting of Agency staff, local business owners, and members of the CVBA. KMA also presented the findings of this report to members of the Carlsbad City Council and Agency staff on June -, 2000. KMA has worked extensively with several local BIDS on a variety of projects during the _. past 20 years. For this report, KMA conducted interviews with the executive directors and staff of several existing BIDS throughout the County. In so doing, KMA updated our detailed in-house BID reference material to reflect the current status/conditions for existing BIDS. Recently, KMA served as consultant to the cities of La Mesa and Calexico in their efforts to establish BIDS in their retail core areas. C. Report Organization This report is organized as follows: l Following this Introduction, Section II summarizes our key findings. l Section III provides background on the Carlsbad Village area, including information about the character of the area, current special events, and comments of key stakeholders. \ l Section IV provides a general overview of Business Improvement Districts, including: assessment, range of services, duration, and enabling legislation. Parking and Business Improvement Oistrict (BID) Study -final Report June 28,200O Document 20078; ndh; 11060.002.001 Page 1 6 l Section V provides an overview of BIDS in San Diego County with respect to their numbers, location, membership, and budget information. l Section VI provides a preliminary opinion of potential BID boundaries for Carlsbad Village. This section also suggests a work plan for BID adoption. Parking and Business Improvement District (BID) Study -Final Rep& June 28.2000 Document 20078; ndh; 11060.002.001 Page 2 II. SUMMARY OF KEY FINDINGS For the past 25 years, there has been a major trend in urban economic development and redevelopment geared toward increasing profitability, improving property values, adding jobs, and increasing revenues for businesses in urban commercial areas. Nationally, traditional downtown retail/business districts have experienced significant losses of market share due to the proliferation of regional shopping malls and discount warehouses. Business Improvement Districts (BIDS) have evolved into a successful tool in the effort to revitalize downtowns and urban commercial core areas. There may be as many as 1,200 improvement districts of various types operating in the U.S. and Canada. Recent efforts to identify the number ofindependent BIDS in the United States indicate that there are over 400 such districts operating today. Of these, 73 are operating in the State of California. Within San Diego County, there are 23 BIDS in operation. Nineteen are located in the City of San Diego and four have been established in suburban cities. BIDS in San Diego County are representative of most BIDS in the nation with respect to the types of programs and services they provide to businesses. Among the main services provided are marketing and promotion and district maintenance. The Carlsbad Village area may face some challenges in establishing a BID. Merchants may not understand the need for a BID in light of the following factors: l The Village is currently well-maintained by a number of programs implemented through the City of Carlsbad and the Carlsbad Redevelopment Agency. l A number of special events are held in the vllage throughout the year by various stakeholder organizations. These events do much to build the image of the Village and enhance recognition for the area. l Retail sales in the Village have grown steadily over the past five years, a positive indicator of the Village’s economic health. Factors supporting the establishment of a BID include: l The Village will be challenged to remain competitive with other districts in the County such as downtown areas in Encinitas and Solana Beach. l The Carlsbad Redevelopment Agency will cease to exist in 2006. The responsibility for parking management and maintenance activities will need to be passed on to another entity. Parking and Business Improvement District (BID) Study -Final Report June 26.2000 Document 20078; ndh; 11060.002.001 Page 3 l Coordination and sponsorship of special events in the Village are distributed among a number of organizations, including the CVBA and the Chamber of Commerce. A centralized organization could improve aspects of the notification and coordination processes associated with these events to maximize their benefit to Village businesses and minimize adverse impacts experienced by some businesses. A key goal of a Village BID should be to facilitate the development of strategies intended to assist individual business owners in finding ways to benefit from existing events. l Establishment of a BID will enhance the ability of the Village to speak with a unified voice, conduct joint marketing activities with other stakeholder organizations, and create a communications framework joining together government, business/property owners, and stakeholders. Parking and Business Improvement District (BID) Study -Filial Repod June 28.2000 Document 20078; ndh; 11060.002.001 Page 4 4 III. OVERVIEW OF THE CITY AND CARLSBAD VILLAGE AREA A. City of Carlsbad The City of Carlsbad is located in the northern coastal area of San Diego County. The City offers residents and visitors 10 miles of coastline along the Pacific Ocean and is characterized by a temperate climate. The land area of Carlsbad is 25,013 acres or 39.1 square miles. According to the State of California Department of Finance, Carlsbad has a current population estimated at 77,550, or 2.7% of the County’s total population. In 1998, the San Diego Association of Governments (SANDAG) estimated median household income in Carlsbad at approximately $56,000, or roughly $12,000 above the County’s median household income. Approximately 37,000 jobs are located in Carlsbad, with the largest employment sectors being: Clerical/Administrative Support (18%) Professional/Technical (17%) Sales (15%), and Service (14%). The City is home to some of the County’s major tourist attractions, including the Carlsbad flower fields, the Legoland Family Park, and the Carlsbad Company Stores outlet retail center. B. Carlsbad Village The Carlsbad Village area is located in the northern coastal portion of the City and is generally situated between Interstate 5 (l-5) to the east and Carlsbad Boulevard to the west. From the l-5 gateway westward, the Village transitions from a highway-oriented commercial area to a pedestrian-oriented retail district. The Village is a picturesque district with historical and ocean influences. This’study has considered the boundaries of the Village to be consistent with the boundaries of the Carlsbad Village Redevelopment Area (see Exhibit 1). The Redevelopment Plan boundary encompasses approximately 200 gross acres of land. In total, the Village area includes a wide variety of land uses, including the following: l Retail 0 Professional office l Light industrial l Single-family residential l Multi-family residential l Mixed use development Parking and Business Improvement District (BID) Study -Final Report June 28,200O Document 20078; ndh; 11060.002.001 Page 5 City staff and the CVBA officials estimate that there are approximately 600 to 800 businesses within Carlsbad Village. According to City staff, the majority of retail businesses are tenants, not property owners. There is a wide mix of businesses in the Village area, including antique shops, restaurants, bars, coffee shops, bakeries, apparel and beach wear stores, hotels/motels, gas stations, convenience stores, medical and dental offices, and various professional service providers. The Village is also served by a rail station with Coaster service. C. Profiles of Key Stakeholder Organizations Currently, the Village benefits from a number of activities and special events sponsored by various public and non-profit organizations, including the Carlsbad Redevelopment Agency, the CVBA, and the Chamber of Commerce. Many of the activities and programs are of a nature often associated with BIDS. Carlsbad Redevelopment Agency Using tax allocation bond proceeds, the Agency has initiated a number of projects and programs intended to benefit the Carlsbad Village area. The Village Beautification Program has provided sidewalk and street cleaning, landscape improvements, and the purchase and installation of additional or replacement street furniture. Other activities benefiting the Village are listed in the 19951999 Five-Year Implementation Plan for the Redevelopment Area. They are: l Facade Improvement and Alternative Sionaqe Design Assistance Program: The program provides matching funds for facade improvements and new signage. l Property Acquisition and Market Analysis for Commercial Development As a means toward facilitating commercial development at two locations within the Village area, the Agency has acquired land and/or buildings to provide parking for the area and/or to attract new commercial development. In May 1995, the Agency acquired the parking lot located at the northeast corner of Roosevelt Street and Carlsbad Village Drive in order to ensure long-term availability of parking on the site and to potentially allow for additional commercial development. In November 1997, the Agency acquired the land and building located at 2787 State Street with the intent of facilitating new commercial development on the site and immediate vicinity. Parking and Business Improvement District (BID) Study -Final Repoti June 28,200O Document 20078; ndh; 11060.002.001 Page 6 l Comprehensive Studv/Plans for Land Use, Desiqn Standards, and Development Strateqies: The Agency prepared the Village Master Plan and .Design Manual for the Village Redevelopment Area. Adopted in 1995, the Village Master Plan identified key objectives*for the Village Redevelopment Area and also established design guildelines, a refined land use plan, and implementation activities. l Property Acquisition and Financial Assistance for Affordable Housing: The Agency has provided financial assistance for affordable housing projects in other areas of the City. In addition, the Agency initiated a study of the parking situation in the Village. The study, identified key issues related to the location and supply of free public parking in the Village. The study found that the supply of parking within the Village Redevelopment Area is adequate in amount, but less than optimal with respect to proximity to retail and services. The study recommended the implementation of a parking in-lieu fee program as a means to raise funds for continued maintenance of existing public parking and to provide additional parking. The Parking In-Lieu Fee Program assists developers of new commercial properties in the Village by allowing for shared-parking agreements between the developers and the City. It must be noted that the Agency will cease to exist in 2006 in accordance with time limitations in State Redevelopment Law. State law also mandates that the last year in which the Agency can incur debt is 2004. It remains to be determined whether or not the current programs will continue under the direction of the Housing and Redevelopment Department or another City department after the termination of the Agency. Carlsbad Village Business Association (CVBA): The CVBA is a non-profit organization consisting of local business owners. Originally formed in 1977, the CVBA incorporated in 1994 as a tax-exempt 501(c)(3) corporation. Approximately 70 businesses are members of the CVBA. The CVBA’s two main functions are promotion of the district through marketing and promotional materials and member advocacy. Currently, the CVBA sponsors a monthly newsletter, a farmers market each Wednesday, and an annual Arts and Crafts Bazaar in August. Funds are raised from special events, the sale of merchandise such as license plate frames, and from member dues. Carlsbad Chamber of Commerce The Carlsbad Chamber of Commerce currently sponsors two special events in the Village Redevelopment Area. The Village Faire street fair is held twice a year (the first Parking and Business Improvement District (BID) Study -Final Report June 28.2000 Document 20078; ndh; 11060.002.001 Page 7 Sundays of May and November), representing the largest such fairs held in the State. It is estimated that each fair draws 80,000 visitors to the Village for the one-day events. Local merchants have the opportunity to occupy booth space in front of their business locations during the event. The Chamber currently has 1,700 members throughout the City of Carlsbad. Roughly 215 of these members are merchants or property owners doing business in the Village. Village Faire Shopping Center The Village Faire shopping center is a unique New England-style center containing a mix of retailers and office professional services. With respect to special events, the center’s activities are targeted to support only the Village Faire merchants. During the course of the year, the center holds a variety of special events on its grounds, including photos with Santa, photos with the Easter Bunny, and a popular summer concert series. The events are funded jointly by Village Faire retailers up to a maximum amount (negotiated in leases) and the property’s management firm. In general, the Village Faire center is largely a se&contained operation and does not interact with other stakeholder organizations in the Village. Other Village Special Events In addition to the events and programs listed above, the Village is the site for two major running events each year: (1) The San Diego Marathon organized by In Motion and run each January; and (2) the Carlsbad 5000 organized by Elite Racing and run in March. The courses of both races pass through the Village and the Carlsbad 5000 terminates in the Village as well. Organizers of the Carlsbad 5000 estimate that over 15,000 runners participate in the event and more than 50,000 spectators are attracted to watch. ‘The Marathon includes approximately 7,000 participants and organizers estimate that over 20,000 spectators gather for the event. Also, the City of Carlsbad sponsors a series of 10 jazz concerts each summer, of which two are located at Magee Park in the Village. Parking and Business Improvement District (BID) Study -Final Report June 28.2000 Document 20078; ndh; 11060.002.001 Page 8 EXHIBIT 1 MAP OF VILLAGE REDEVELOPMENT AREA BOUNDARIES AND DISTRICTS BUSINESS IMPROVEMENT DISTRICT (BID) STUDY CARLSBAD REDEVELOPMENT AGENCY ‘. _. City of Carlsbad . N W + E S Parking and Business Improvement District (BID) Study -Final Report Document 20078; ndh; 11060.002.001 June 28.2000 Page 9 IV. BACKGROUND ON BIDS A. General Overview A Business Improvement District (BID) is a mechanism whereby downtowns and neighborhood commercial areas can provide amenities usually associated with shopping malls and office parks, including: l Coordinated management of publicity and public relations l Improved security and a sense of safety l Organized/centralized parking l Well-maintained business environment l Public promotions and special events A BID is a public/private partnership between business owners seeking to improve their business environment and municipalities which assist in the BID establishment process and with future oversight pf the district. Under a BID, property and/or business owners agree to assess themselves in order to fund promotional activities and/or capital improvements. The level of assessment varies with each district. Fee structures are typically staggered within each BID according to the location, size, and type of business. The key principle of BID assessment is that the assessment formula be fair, balanced, and commensurate with the level of benefit and special services that the BID will provide to the member. B. Range of Services Provided BIDS provide a range of important services that impact business activities within a district. These services include the following: Marketing and Public Relations: BIDS often develop marketing strategies, publicity and image-building campaigns, and sponsor coordinated promotional events. Advocacy and public relations are traditionally two of the primary roles of BIDS. Ongoing public relations can be provided through a media mix as part of an overall strategy to attract both customers and new businesses to the area. Improved Safetv and Security: These activities are usually aimed at perceived or real crime problems and homelessness/vagrancy issues. Increased security (along with maintenance and cleaning) provide more eyes and ears on the street in and around buildings, acting as a deterrent to petty crime and graffiti. These safety/security activities are a good way to combat the perception (often false) that Parking and Business Improvement District (BID) Study -/%a/ Reporf June 28,200O Document 20078: ndh; 11060.002.001 Page 10 downtown areas and older commercial districts have higher crime rates than suburban shopping areas. Also included in this category are crime watch programs. l Managed Parkinq: Safe and adequate parking is one of the key components of a successful commercial district. As such, many BIDS have established parking programs to better compete with regional shopping malls. Services may include installing (or removing) parking meters; creating and managing parking lots; providing valet parking; and providing coordinated parking signage and maintenance. l Streetscape Enhancements/Improvements: These range from clean-up/trash removal activities to the construction of street, parking, and traffic improvements. Activities may include: the cleaning of streets, alleys, and parking and vacant lots; providing adequate trash receptacles; planting and maintenance of landscaping; providing street furniture (benches, water fountains, signage, etc.); and the facilitation of facade improvement grants and traffic and landscape improvements. l Commercial Tenant Attraction and Retention: BIDS may actively recruit suitable tenants/businesses to occupy vacant space. These types of activities may also include support for existing businesses such as financing and merchandising seminars. Business retention and expansion can be one of the key mechanisms for stabilizing or increasing the employment and/or’tax base and improving the economic health of the district. Most new BIDS focus on implementing a marketing plan, promotional activities, or security and maintenance activities. Over time, as a BID achieves success with its initial goals, other objectives can be pursued. C. Motivating Reasons for BID Establishment’ Downtowns and older commercial districts have been beset by a number of economic challenges over the past three decades. Across the U.S., a number of factors have adversely affected the commercial viability of these districts, both large and small. These factors include: l The proliferation of regional shopping malls and warehouse retailers has drawn the critical mass of retail support away from traditional commercial areas. l Pedestrian-oriented areas have a difficult time competing with auto-oriented commercial centers. Parking and Business improvement District (BID) Study -Final Reporf June 28,200O Document 20078; ndh: 11060.002.001 Page 11 l It is often difficult to attract new commercial development to older areas. Developers and tenants are only recently rediscovering the viability of these areas as commercial centers. Smaller commercial districts often fall short of meeting the demographic criteria sought by national retail chains. l It can be difficult to attract activity to small downtowns beyond traditional weekday business hours. A 1995 national survey of planning departments of small cities listed the ten most reported problems facing the cities’ downtown areas (listed below). Among the main challenges were attracting new development and improving the retail mix of the commercial area. Main Challenges for Older Commercial Areas 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Attracting new development Attracting people downtown evenings/weekends Competition from discount stores and/or suburban malls Vacant/underused retail space Parking Shortage of suitable housing Image Vacant/underused office space Preservation of older buildings Unattractive building facades As a first step toward correcting negative influences upon their business environment, merchants eventually come together to form a voluntary merchants association. Often, the more successful BIDS grow out of merchant or property owner associations. These groups initially band together to address specific problems (such as security, parking, or lack of maintenance) and find that the BID mechanism enhances their ability to provide services and gives them more political clout. Since many of the members have established working relationships as a group prior to forming a BID and have “bought in” to the idea of forming an association, the formation of a SID is often a logical next step. Parking and Business Improvement District (BID) Study -Final Report June 28,200O Document 20078; ndh; 11060.002.001 Page 12 v. HISTORY AND NATIONAL PERSPECTIVE A. Origins of BIDS The concept of BIDS dates back to the mid-1960s in Toronto’s Bloor West Village. As a means to compete with a planned shopping mall, the Bloor Village merchants organized and agreed to assess themselves for the costs of operating the commercial area. The first BID in the U.S. is thought to be the Downtown Development District in New Orleans, adopted in 1974. For this BID, special state legislation was enacted to enable formation of the district. The act contained two caveats: one, special tax funds were to be used to provide services and improvements beyond those already provided by the City of New Orleans; and two, all services were to be provided by the City through existing departments and agencies. In today’s terms, the New Orleans BID would not be considered a truly independent BID since all services of the BID were ultimately provided for by the City, rather than through BID maintenance staff or private-sector service providers. However, the true roots of the BID are found in the basic concept of Community Facilities Districts (CFDs). Traditionally, property owners have been assessed by municipalities to pay for capital improvements such as roadwqs, utilities, and schools. CFDs are typically formed to pay for the cost of infrastructure improvements. Fees are levied on property owners and pledged to pay debt service on CFD bonds. .Similarly, ” BIDS are a variation on the notion of self-assessment for the purpose of financing local- serving improvements and/or services. B. National Perspective BIDS have been formed in cities of all sizes ranging from large metropolitan areas such as Philadelphia and New York to small towns like Allentown, Pennsylvania, and Bellingham, Washington. The total number of improvement districts in the United States and Canada been estimated to range from 700 to 1,200. It should be noted that this is not a systematic estimate. The definition of “improvement district” can include a variety of management forms from voluntary merchant associations to municipal maintenance districts. In November 1999, a study funded by the PricewaterhouseCoopers Endowment for the Business of Government identified 404 independent BIDS in the United States, with California (73 BIDS), New York (63 BIDS), Wisconsin (64 BIDS), and New Jersey (35 BIDS) being home to the largest concentrations of BIDS. The study defines an independent BID as one whose funding is derived from mandatory assessments paid by Parking and Business Improvement District (BID) Study -Final Report June 28,200O Document 20078; ndh; 11060.002.001 Page 13 IS t business or property owners as opposed to voluntary merchants associations or BIDS operated out of municipal planning or economic development offices. Business improvement Districts by U.S. Region Northeast 142 Central 95 Southwest (I) 85 Southeast 65 Northwest 17 Total U.S. 404 (1) includes California. The study, performed by Professor Jerry Mitchell of the School of Public Affairs of Baruch College of the City University of New York, provides a current and comprehensive profile of BID characteristics nationally. The key findings of the study include: Generally, the smaller the community, the more likely that the BID is run by a public agency. The larger the community, the more likely that BID operation is the responsibility of a non-profit organization. The median population for cities with BIDS was 104,000. Most BIDS employ few persons on a full-time basis. The median number of employees was two, the average number was eight. In some cases, larger metropolitan BIDS employed large numbers of workers dedicated to performing routine district maintenance and pedestrian assistance programs (safety and way- finding). Those BIDS employing more than 50 workers represented less than 5% of the identified BIDS. The median BID budget is $200,000. The median and average number of blocks in a BID is 20. The study found that there was a direct correlation between the number of blocks in a BID and the size of the BID governing board. BIDS participating in the study were asked to indicate their level of involvement with nine types of services listed in the table below: Parking and Business Improvement District (BID) Study -Final Report June 28,200O Document 20078; ndh; 11060.002.001 Page 14 .- - Typical BID Services by Type and Involvement Level of Involvement Consumer Marketing: producing festivals and events; coordinating sales promotions; producing maps and newsletters Very 78% Somewhat 16% None 6% Maintenance: collecting rubbish; removing litter and graffiti; washing sidewalks; shoveling snow; trimming trees Capital Improvements: installing pedestrian-scale lighting and street furniture; planting trees and shrubbery Policy Advocacy: promoting public policies to the community; lobbying government 58% 27% 15% 52% 34% 14% 50% 38% 12% Public Space Regulation: managing sidewalk vending; discouraging panhandling; controlling vehicle loading 38% 41% 21% Security: providing supplementary security guards; buying and installing electronic security systems; working with the city police force 36% 32% 32% , ( 1 ! I 1 ! I a , I ! ( I i Economic Development: offering incentives (such as tax abatements or loans) to new and expanding businesses Parking and Transportation: managing a public parking system; maintaining transit shelters 25% 33% 42% 18% 27% Social Services: aiding the homeless; 2roviding job training; supplying youth services 6% 28% 55% 66% Zlearly, activities related to consumer marketing, maintenance, and enhancement and/or *eplacement of capital improvements are the main focus of U.S. BIDS. It is also apparent that the role of public advocacy has taken on significance for many BIDS. Half Parking and Business Improvement District (BID) Study -Final Report Document 20078; ndh; 11060.002.001 June 28.2000 Page 15 1 J - -. of the BIDS surveyed reported that promoting district-friendly public policies is a major function. In fact, public advocacy is an aspect of BID administration that is often overlooked at the time when establishment efforts get underway. One important benefit of forming a BID is that it affords merchants or property owners the ability to speak with a unified voice in matters that affect their business environment. The task of voicing the wishes and concerns of the BID member body is usually that of the executive director of the BID. A profile of a typical BID executive director emerged from Professor Mitchell’s study: l Average age of 45 years. l Majority are male. l Nearly 80% had previously worked in the private sector or non-profit sector. l Highly educated. Over 80% of executive directors hold bachelor’s degrees or are pursuing a postgraduate degree. With respect to funding a BID, the study showed that revenue from assessments are often supplemented by other revenue sources. Percentage of BIDS Utilizing Additional Funding Sources (in addition to self-assessments) Donations 50% Federal or State Subsidies 27% Matching Funds from Local Government 24% Sold Goods and Services 21% Issued Bonds 7% C. California’s Enabling BID Legislative Acts Under the current provisions of California law, there are two types of BIDS, each authorized under separate legislation: l Business-based Business Improvement Districts (BBIDs): This type of district is formed pursuant to the Parking and Business Improvement Area Law of 1989 and allows a City Council, on its own initiative, to establish BBlDs to assess business owners for funding of improvements or specific activities that benefit the area businesses. The BBID is subject to annual renewal by the City Council. If more than 50% of the affected business owners (as weighted according to proposed assessment) object, further efforts toward establishment must cease for one year. Parking and Business Improvement District (BID) Study -Final Report Document 20078; ndh; 11060.002.001 June 28.2000 Page 16 . Assesiments are collected as part of local business license fees and forwarded to the BBID for use in funding BBID activities. Proper-tv-based Business Improvement Districts (PBIDs): A PBID is formed pursuant to the Property and Business Improvement District Law of 1994. This law allows a City Council to establish a PBID upon the request of the property owners in the proposed PBID who will pay collectively more than 50% of the assessments to be levied. The PBID is subject to renewal every five years (or sooner, depending upon what is agreed when it is established). If the property owners paying 50% or more of the fees in the PBID object, the district must be discontinued. Assessments are collected by the county tax collector (as part of property tax billing) and are forwarded to the PBID for use in funding PBID activities. As previously mentioned, business-based BIDS are subject to annual renewal by the City Council. This procedure, mandated by the enabling legislation, can make the BID’s first year in operation a crucial one since one year is a very brief time period during which a BID must become organized, implement a work program, and show results to its members. A new BID can also face a financial challenge during its start-up year. A BID is not automatically vested with spendable funds from the moment that it is established. Since funding from assessments is typically linked in procedure and timing to the renewal of business licenses, a BBID may not receive any funding until the annual business license renewal date. If, for instance, a BID is adopted in April of a given year, but business cwners are not expected to renew business license certificates until the following January, then the BID may not have much, if any, funding to work with during the majority of its maiden year. In some cases, this initial lack of funds is mitigated by financial contributions from cities, redevelopment agencies, and/or a special billing to collect the first year’s assessment. PBlDs must wait for billing of the December or April property tax installments to be paid before funds can be routed to the district. However, since the renewal period for a PBID is typically five years, an initial lack of funding is less crucial for this BID method. Exhibit 2, following, details the key features and distinctions between BBlDs and PBIDs. Exhibits 3 and 4 are schematic illustrations of the adoption process for PBlDs and BBIDs, respectively. Parking and Business Improvement District (BID) Study -Final Report June 28,200O Document 20078; ndh; 11060.002.001 Page 17 ‘EXHIBIT 3 PROPERTY-BASED BUSINESS IMPROVEMENT DISTRICT ESTABLISHMENT PROCEDURE BUSINESS IMPROVEMENT DISTRICT (BID) STUDY CITY OF CARLSBAD REDEVELOPMENT AGENCY SCHEMATIC ILLUSTRATION OF STEPS TAKEN TO ADOPT A PBID Property owners petition City Council. Petition includes management distnct plan Resolution of Intent and heanng notice published and mailed to property owners. ALTERNATIVES: PBID established Prepared by: Keyser Marston Associates, Inc. Filename: Iklients\carlsbad\BID\BID TABLES.xls: 6/28/00; erg EXHIBIT 4 BUSINESS-BASED BUSINESS IMPROVEMENT DISTRICT ESTABLISHMENT PROCEDURE BUSINESS IMPROVEMENT DISTRICT (BID) STUDY CITY OF CARLSBAD REDEVELOPMENT AGENCY SCHEMATIC ILLUSTRATION OF STEPS TAKEN TO ADOPT A BBID City Council adopts resolution of intent to form a District Notice of public hearing published in newspaper and mailed to each business owner 1 Public Faring 1 ALTERNATIVES: If written protests represent more than 50% of businesses paying assessments, no further action is taken City Council adopts an ordinance establishing Prepared by: Keyser Marston Associates, Inc. Filename: I:\clients\carlsbad\BID\BID TABLES.xls: 6/28/00; CRG VI. SAN DIEGO COUNTY BUSINESS IMPROVEMENT DISTRICTS A. Overview of BIDS in San Diego County Within the County of San Diego, KMA has identified 23 BIDS: l Nineteen (19) BIDS are located in the City of San Diego. l Four (4) BIDS are located in suburban cities. l Two (2) of the 23 BIDS are property-based (PBIDs). l Twenty-one (21) of the 23 BIDS are business-based (BBIDs). The Downtown BID is the oldest of the active BIDS in the County today, having been adopted in 1970. The next adoption occurred in 1982 with formation of the Gaslamp BID covering 16 blocks of downtown San Diego’s Gaslamp Quarter. The success of these first BIDS paved the way for subsequent BID formations. Since 1982, 17 BIDS have been adopted in the City of San Diego. It should be noted that the current enabling legislation is derived from prior versions of the law. California’s original BID legislation, AB 103, became law in 1965. The legislation was revised again (SB 1693) in 1979 to conform with the provisions of Proposition 13. Suburban BIDS have been adopted in Chula Vista (BBID, 1976) Escondido (BBID, 1989), Vista (BBID, 1995) and El Cajon (PBID, 1996). The pace of BID adoption in San Diego County is as follows: BID adoptions 1970s 1980s 1990s 2000 2 9 11 1 BIDS in the City of San Diego are partnered with the City’s Office of Small Business (OSB) through the San Diego Business Improvement District Council. The BBlDs receive grant funds and participate in a comprehensive business assistance program created in 1995. The grants, which are administered through the Small Business Enhancement Program (SBEP), provide funds for professional staff support and business development/retention efforts. KMA has gathered statistical information on most of the 23 BIDS in the County of San Diego. This information is tabulated in Exhibits 5 and 6, at the end of this section. The key aspects of San Diego County BIDS are summarized as follows: Parking and Business Improvement District (BID) Study -Final Report June 28,200O Document 20078; ndh: 11060.002.001 Page 21 - l Within individual BIDS, assessments range from a minimum of $20 to maximum of $5,000 per year. County-wide, the average annual assessment per business is approximately $100. l The range of properties that have been included in BIDS include retail, services, industrial, and residential (apartments). l The average number of business/property owners involved in a BID is approximately 600. 8. Recent and Proposed Adoptions The three most recent BID adoptions in San Diego County were the Morena BID (January 1999), the San Ysidro BID (January 1999), and the Downtown San Diego Property-based BID (February 2000). The Morena BID is discussed in. the following section of this report. San Ysidro Business Improvement District The district consists of more that 400 businesses generally located along Camino de la Plaza and San Ysidro Boulevard. The objectives of the San Ysidro BID are to upgrade the appearance of the area and to implement an aggressive media promotional campaign for the area. A large portion of retail sales in the San Ysidro area is generated by shoppers from Mexico; therefore, the district’s fortunes have traditionally been linked to economic conditions in Mexico. The activities of the BID are intended to help the area maintain and enhance its existing share of retail sales from both the U.S. and Mexico., The fee structure for the San Ysidro BID ranges from $90 for non-retail businesses located along collector streets to $1,200 for banks, theatres, and large hotels located along arterial streets. The governing body of the BID is the San Ysidro Chamber of Commerce. Downtown San Dieqo Property-based Business Improvement District This district is only the second property-based BID ever to be formed in San Diego County (El Cajon’s Downtown Management District being the first). The process for adoption began in Fall 1998 and the PBID was adopted on February 22, 2000. The district boundaries overlay the downtown San Diego ‘sub-areas of Cortez, Columbia, Marina, Gaslamp, and East Village. In terms of land area covered, the Downtown San Diego PBID is reportedly among the top five largest districts in the nation. Parking and Business Improvement District (BID) Study -Final/ Report June 28,200O Document 20078; ndh; 1 lG60.002.001 Page 22 The first year operating budget for the District is estimated to be $2.3 million. The Downtown San Diego PBID will focus its resources on five activities: l Maintenance services l Public safety l Public information and program management l Program reserves . Enhanced lighting Combined, the maintenance services and public safety programs will consume approximately 65% of the PBID’s total budget. The five-year budget for the PBID assumes that program revenue will increase by 5% per year in order to keep pace with the costs of providing services. It is of interest to note that the Downtown PBJD boundaries are layered over the boundaries of two existing business-based BIDS, the Downtown BID and the Gaslamp BID. Experiences in El Cajon’s Downtown Management District indicates that in 60% of cases, assessments levied upon property owners were directly passed through to tenants in the form of higher lease rates. While it is too soon to tell whether a similar trend will occur in downtown San Diego, it is likely that business owners in the affected business-based BIDS will incur a form of “double assessment” - paying an assessment for membership in the BBID as well as paying higher lease rates as a result of the adoption of the PBID. Highway 101 Business Improvement District Merchants and property owners in Solana Beach .are considering moving forward with plans to establish both a business-based and a property-based BID in the west Highway 101 corridor. State law allows for the two forms of BIDS to overlay one another. According to a representative of the Highway 101 Merchants and Property Owners Association, the main function of the BBID would be marketing and promotion, while the main function of the PBID would be capital improvements. At this time, the main focus is on the establishment of the PBID. As of yet, no formal petitions requesting establishment have been presented to the City Council. The establishment efforts are currently stalled pending determination of the City’s participation, a financing strategy for the desired capital improvements, and the completion of the Management District Plan. Formation efforts are also underway in the City of San Diego in the Midway, Point Loma, and Kensington areas. Parking and Business Improvement District (BID) Study -Final Report June 28.2000 Document 20078; ndh; 11060.002.001 Page 23 C. BIDS Opposed It is rarely the case that BID establishment is supported by 100% of the affected merchants or property owners. It is also true that it can be difficult to achieve comprehensive merchant participation in the pre-establishment public outreach meetings and workshops, no matter how extensive the outreach efforts might be. In some cases, an affected merchant or property owner may support the BID concept, but disagree with the assessment schedule or the proposed programs. As a result, it is not unusual for a BID to have some unhappy constituents even after the BID has been established in accordance with legislatively mandated actions. In the past few years, two San Diego County BIDS have been adversely impacted by merchant opposition: Morena Business Improvement District As mentioned above, the Morena BID was adopted in January 1999. The BID intended to develop and implement a marketing and promotional campaign and to advocate improvements to the area’s traffic flow and signage. However, the BID’s operations were, in effect, halted before they began. Subsequent to the adoption of the BID, a number of merchants unhappy with the BID as proposed made a request to the City Council that it be dissolved. In June 1999, the City Council responded by suspending the collection of assessments for the BID. Since the City of San Diego renews business licenses in July of each year, the BID was suspended prior to receiving any funding from assessments. Essentially, the BID was left in a state of limbo -established but unfunded. The City’s OSB supplied the Morena BID with $16,000 to keep the operation solvent until supporters could re-group and try to reverse the Council’s decision. As it now stands, the BID is established but receives no assessments and supporters are readying to mount a petition drive to demonstrate merchant support for the continuation of the District. If successful, assessments will be levied in July 2000 for Fiscal Year 2000- 2001 and the BID can begin operations. Central Vista Villaqe Improvement District The Central Vista Village Improvement District was formed in August 1995 with the goal of implementing marketing and promotional activities to benefit businesses and to act as advocates for the business community’s interests. The District included approximately 240 members and fees ranged from $33 to $500. In April 1999, the Vista Village Business Association (WBA), the BID’s managing entity, asked the City to take over control of the BIDS finances. The WBA had fired its executive director in November Parking and Business Improvement District (BID) Study -Final Report June 28.2000 Document 20078: ndh; 11060.002.001 Page 24 1998 and was facing a wrongful termination lawsuit. Granting the request of the WBA, the City of Vista cancelled its management agreement with the WBA and turned the administration of the BID over to a five-person advisory board. The City Council directed that the advisory board consist of fee-paying business owners. The City took these actions as a means of keeping the BID it supported alive. During this period, a group of merchants who, in total, paid more than 50% of the assessments was circulating a petition to dissolve the BID. The opposition group claimed that during the four years of the BID’s existence, they had seen little benefit and, in addition, massive redevelopment efforts planned for downtown Vista were expected to have adverse impacts during the two-year construction period, thus making BID activities futile. In July 1999, the petition drive to dissolve the District failed due to disqualification of many of the signatures. D. Typical Forms of Organization Most BIDS seek to organize under a tax-exempt corporate structure. In accordance with guidelines set forth by the Internal Revenue Service (IRS), the two most common examples of non-profit corporate structures are: l Public Benefit Corporation - 501 (c)(3): This form of non-profit organization is sometimes referred to as a “public benefit” corporation. It does not represent a membership. Rather, its purpose is to provide activities and services that benefit the general public (e.g., capital improvements). A 501 (c)(3) corporation cannot engage in political lobbying or endorse political candidates. Also, funds generated by this type of corporation must be put toward projects or services and cannot be applied toward internal overhead costs. Up to 100% of the amount of contributions/donations made to a 501 (c)(3) can be deductible. l Mutual Benefit Corporation - 501(c)(6): This is the form d organization most frequently utilized by BIDS. A 501 (c)(6) corporation is often referred to as a “mutual benefit” corporation as it is geared toward providing services to its membership. A 501 (c)(6) can be politically active. Contributions/donations made to this type of corporation may not be fully deductible for the contributor. At least one BID in San Diego, the Mission Hills Association (MHA), has utilized both corporate forms. The MHA is organized as a 501(c)(6) corporation and is the group that initiated the formation of the BID. The MHA subsequently created an additional corporation under the umbrella of the existing 501(c)(6). The purpose of this additional 501 (c)(3) corporation is to raise funds for public improvements. The 501 (c)(3) was created under the umbrella of the original corporation in order to avoid the need for Parking and Business Improvement District (BID) Study -Final Report June 28,200O Document 20078; ndh; 11060.002.001 Page 25 30 appointment of an additional board of directors and executive director. The board of the original 501 (c)(6) MHA also serves to administer the 501 (c)(3) public benefit corporation. It is important to maintain a clear distinction between the functions and activities of the mutual benefit corporation and the public benefit corporation to avoid running afoul of IRS guidelines concerning fund-raising and expenditures. In an efort to facilitate an increase in the amount of charitable donations to San Diego BIDS, the City of San Diego’s OSB recently formed a new 501(c)(3) foundation, the BID Foundation, to accept tax-deductible charitable gifts, grants, and donations. The funds will be pooled by the BID Foundation and applied toward appropriate projects in various BIDS. E. Anatomy of a BID Budget BID budgets are as varied as the districts that BIDS are intended to promote and serve. As each BID is unique with respect to its character and history, so to are the needs of its business community unique. Often, assessments alone are not sufficient to fund the range of services needed to affect a meaningful improvement in the business environment. BIDS face a constant challenge to find supplemental sources of funding. This is achieved through a variety of sources, namely: l State and/or federal grants 0 Income from special events l Donations l Sponsorships l City contributions KMA reviewed the budgets of several San Diego County BIDS for Fiscal Year 1999- 2000. In each case, assessments represented only a portion of the overall income of the BIDS. For the El Cajon Boulevard BID, one of the largest in the county in terms of territory and number of businesses, assessments represent roughly 33% of the BID’s financial resources. Combined, funds from special events, Community Development Block Grants (CDBG), and SBEP represent approximately 62% of the BID’s budget. For the Little Italy BID, the relationship is 34% assessments, 56% events andpromotions. In the case of the Ocean Beach BID, special events account for 60% of BID resources, while only 9% of BID funds are derived through assessments. The El Cajon Downtown Management District, a property-based BID, is projecting that 85% of its revenue in fiscal year 2001 will be derived from assessments (including assessments paid by City and County-owned property). Parking and Business improvement District (BID) Study -Final Report June 28.2000 Document 20078; ndh: 11060.002.001 Page 26 In addition to special events, cities and redevelopment agencies also provide funding to BIDS. Each City of San Diego BBID receives an annual grant of $10,000 plus $10 for each member business. In addition, most BBlDs receive a share of CDBG money and/or funds from the City’s Transient Occupancy Tax (TOT) for use in promoting special events. Other cities with BIDS also provide financial subsidies to the districts. The City of Chula Vista annually contributes approximately $20,000 toward the salary of the BID executive director. Prior to the BID being placed in abeyance, the City of Vista was matching BID assessments on a dollar-for-dollar basis through redevelopment funds. In the past, the City of Escondido has requested and received from the County Board of Supervisors small grants from the County’s TOT fund to be used for economic development. In the case of a PBID, municipal participation usually takes the form of the municipalities paying assessments on publicly owned properties within the district (as in the case of the Downtown El Cajon PBID). Usually, funds provided by municipalities are referred to as “restricted funds” and are to be used by BIDS only for such purposes as payment of salaries, administrative costs, or economic development expenses. Revenues generated from assessments, special events, sponsorships, and donations are unrestricted and may be used for various purposes as determined by the BID’s board of directors. The ratio of categorized expenditures to the total budget also varies greatly from district to district. For example, the Downtown Business Association of Escondido expends approximately 58% of its resources on wages and benefits, 22% on programs and special events, and 21% on overhead and supplies. Alternatively, the Little Italy BID, a district with similar financial resources, expends approximately 27% on wages and benefits, 61% on programs and special events, and 12% on overhead and supplies. The needs of each BID are different and the programs and services provided by each BID must be tailored toward achieving those specialized goals. The resources, goals, and management plan for each BID will determine budgetary flexibility. . Parking and Business Improvement District (BID) Study -Final Report June 28,200O Document 20078; ndh; 11060.002.001 Page 27 - ; - : - < ; - ;: P : 2 7 : i .! : - 5 2 - ! i 1 - z is 69 - z B .x H iz I= e3 (D % --iz d .- $ 2 m 5 K w r- z cf) 0 8 T Lii 0 z - z E .I 0 - z 2 te 0 6 75 x .- H -YE d : .m iii s z m 2 - 1 I a E .i: 5: m - 4 E 5 4 I 2 - ? - !i JE .E 2 > .Z u - s z z - ‘iii 2 5 u E .- ; ii - 0 24 s - ul I I 6 ‘tl .I I - m : i % u - 5 E 3 2 - i ” : c - - VII. POSSIBLE CARLSBAD VILLAGE BID A. Possible BID Boundaries Any efforts to establish a BID, wherever it is proposed, must be preceded by extensive public outreach and feedback from affected business and property owners. Ultimately, the decisions regarding BID boundaries, benefit zones, and tiered fee structure need to be made by those who will pay the assessments and enjoy the benefits of the BID’s activities. The determination of a final BID boundary is an iterative process of mapping lines and re-defining the District. The types of programs intended to be implemented by the BID can also influence the placement of boundaries and benefit zones. For example, if the main emphasis of a Carlsbad Village BID were to be marketing and promotion, then one would have to consider which areas would benefit most from such a campaign, Where would special events, maintenance, and other services be concentrated? As background, KMA reviewed the Village land use plan, toured the area, and interviewed stakeholders. KMA recommends focusing the discussion of potential BID boundaries on Districts One, Two, Three, and portions of District Nine. These areas contain the vast majority of retail business in the Village, as well as banking instituti’ons and professional office users. District Nine includes tourist support areas (hotels). The areas near l-5 contain a variety of highway-oriented businesses (e.g. gas, lodging, fast food) and serve as a gateway to the Village. Further westward along Carlsbad Village Drive, the Village transitions into a more pedestrian-oriented district and the concentration of shops and services is most dense along Carlsbad Village Drive and Grand Avenue west of Madison Street. Initial attention would likely be focused on the businesses located along both sides of: (1) Carlsbad Village Drive from l-5 to Carlsbad Boulevard, and (2) Grand Avenue from Jefferson Street to Carlsbad Boulevard. Businesses located along Roosevelt Street and State Street between Grand Avenue and Oak Avenue should also be considered. B. Possible Fee Structure It would be premature to estimate ranges of fees for Village businesses. As mentioned above, public outreach and feedback need to be gathered in concert with the vision for the BID activities before fees can be formulated. The key determinants in formulating a fee structure usually include: Parking and Business Improvement District (BID) Study -Final Report June 28,200O Document 20078; ndh; 11060.002.001 Page 30 l Location of business: Businesses with visibility and frontage along main streets typically benefit from BID activities moreso that a similar business on a less visible side street. Consequently, the business with visibility will pay more. l Type of business: State law intends that fees pajd by a business belonging to a BID shall be commensurate with the benefit received. Often, BID activities benefit retail businesses the most, especially eating and drinking establishments. Differentiation is usually made within the retail business category to require eating and drinking establishments to pay higher fees than, say, pet shops and office supply stores. Alternatively, non-retail businesses (professional office tenants or light industrial operations) receive less benefit from, marketing, promotions, and maintenance activities intended to generate pedestrian traffic and image enhancement. Even though non-retail clients want the same pleasant experience as retail shoppers when visiting an area to transact business, it is often difficult for non-retail businesses to agree that participation in a BID can benefit their businesses by improving the environment in which they operate. Therefore, it may be appropriate to account for the variation in benefit by charging lower fees to non-retail businesses. l Size of business: For BBIDs, the size of business is typically determined by gross sales volume or by the number of workers. Larger businesses pay more than smaller businesses. For PBIDs, size is usually based upon physical measures of lot and/or building square-footage and linear feet of street frontage. In this way, owners of larger properties automatically pay more than owners with smaller lots/buildings. In order to provide the City with an order-of-magnitude estimate for a potential fee structure, KMA profiled the fee structures of two existing BIDS that are comparable in character and composition to the Carlsbad Village area. Downtown Business Association of Escondido Apartments Professional (1) Service Manufacturing Financial Zone I Zone 2 $20 + $4/unit $15 + U/unit $150 + $5/employee $125 + $5/employee $145 $125 $250 $200 $500 $400 Retail (based upon gross receipts) Less than $50,000 $50,000 to $100,000 $100 $75 $150 $125 Parking and Business Improvement District (BID) Study -Final Report Document 20078; ndh; 11060.002.001 June 28.2000 Page 31 $100,000 to $150,000 $150,000 to $200,000 $200,000 to $300,000 $300,000 to $400,000 $400,000 to $500,000 $500,000 to $750,000 $750,000 to $1 ,ooo,ooo Over $1 ,OOO,OOO $200 $250 $300 $450 $550 $650 $800 $900 (1) Constitutes full-time equivalent employees. Three employees allowed without additional fees. Category A Category B Category C La Jo/la Business Improvement District 1 Zone Zone 2 $350 $300 $300 $250 $65 $55 $150 $200 $250 $350 $400 $500 $600 $700 Zone 3 $150 $100 $45 Category A: businesses located along major arterial streets. Category B: businesses located along collector streets. Category C: service business and all other businesses. These examples are not intended to suggest that these fee ranges would be appropriate for a BID in the Carlsbad Village area. Rather, they are offered to illustrate assessment formulas and fee ranges of comparable districts. As an example of a property-based assessment formula and fee range, KMA includes the assessment schedule for the new Downtown PBID: Downtown San Diego PBID Sub-area Estimated Cost Per Estimated Cost Per Linear Foot Frontacle (11 Square Foot Lot (1) Downtown Core Gaslamp East Village Cortez Marina $5.52 $0.023 $10.62 $0.083 $3.12 $0.023 $1.85 $0.012 $3.39 $0.020 (1) Property owners pay assessment based upon both the amount linear frontage and the square-footage of lot combined. Parking and Business Improvement District (BID) Study -Final Report Document 20078: ndh: 11060.002.001 June 28.2000 Page 32 C. BID Establishment Work Plan & Recommendations It is the KMAview that the Village retail core could benefit from a BID. A BID could . provide business and/or property owners with the mechanism to continue the positive revitalization trends in the Village and implement new programs over time. If the City Council chooses to move forward with the formation of a BID, the next step would be to initiate a public information campaign to assess a level of support by business and property owners for the establishment of a BID within the Village Redevelopment Area. The success of a BID establishment campaign hinges upon the support of affected business or property owners. At the current time, the level of support from the local business community for a BID has not been quantified; therefore, public outreach and consensus building should be concurrent first steps. If a reasonable level of support for the BID concept can be evidenced, then the establishment process should continue into an analytical phase. KMA has prepared a work plan to serve as a guide for the possible establishment of a BID within the Carlsbad Village area. The work plan takes into account the need for public outreach, technical analysis, and preparation of an engineer’s report. This work plan assumes that the decision regarding the type of BID to pursue (business-based or property-based) is made at the outset. Phase I - Public Outreach and Data Collection l Prepare a survey questionnaire to be distributed to all potentially affected business/property owners. The purpose of the questionnaire will be to gauge support for establishment of a BID as well as to ascertain feedback related to the needs of the business community and desired programs and services. . Conduct a question-and-answer public workshop forum with City staff and representatives of the business community to discuss the key issues of BIDS including: benefits/impacts, administration, assessment, and formation process. During the workshop, further comments/feedback can be solicited regarding results of the initial questionnaire and business owners can discuss possible boundaries, benefit zones, and fee structures. l Collect and review available information, including maps, business license data or parcel data, and other information pertaining to the Carlsbad Village business community. Parking and Business Improvement District (BID) Study -Final Report June 28,200O Document 20078; ndh; 11060.002.001 Page 33 l Milestone: Determine a maximum of three boundary and fee structure alternatives to be tested for their potential to generate revenue. Phase I1 - Prepare BID Boundary and Fee Structure Alternatives l Analyze the three boundary/fee structure alternatives selected in Phase I. Each alternative will be analyzed for potential benefit by using the City’s business license data to identify each business by type, location, and size arriving at an estimate of assessment revenue to the BID. In the case of a property-based BID, the analysis will focus on data from the County Assessor. l Facilitate a workshop meeting with the business community at large to present information on: (1) the benefits of BIDS; (2) the experience of existing BIDS in Southern California; (3) potential boundary and fee structures and budgets for the proposed BID; and (4) the process for adoption of a BID. Milestone: Select one of the three alternatives as the preferred B/D boundary and fee schedule. Phase III - Enqineer’s Report l Prepare an Engineer’s report for the proposed BID that complies with State law and provides sufficient background for an informed decision by both the City Council a’nd the business community. l Present Engineer’s Report to City Council and begin official process for adoption. D. Potential Costs to the City of Carlsbad The potential cost to the City of Carlsbad related to the formation of a BID will be distributed in the following categories: Consultant fees: It is advisable to retain a knowledgeable and independent third party to conduct technical analysis of possible fee/budget structures for the proposed BID and to serve as a participant in public workshops. Estimated cost: $17,000 to $20,000. Staff time dedicated to the project: During the establishment process, the City will need to designate staff to interface with business/property owners and/or consultants. It is assumed that City or Agency staff will facilitate theadoption process. Estimated cost: undetermined. Parking and Business Improvement District (BID) Study -Final Repof? June 28,200O Document 20078; ndh; 11060.002.001 Page 34 l Leoal Counsel: City attorney and/or legal council will handle all aspects of legal interpretation and preparation of resolutions and ordinances. Estimated cost: undetermined. l Financial contribution to BID: It is not uncommon for municipalities or redevelopment agencies to make financial contributions (seed money) to newly established BIDS. At the present time, we cannot estimate the City’s level of participation. Estimated cost: undetermined. Parking and Business Improvement District (BID) Study -Final Report June 28,200O Document 20078; ndh: 11060.002.001 Page 35 Appendix Annual Budgets for Selected San Diego County BIDS Carlsbad Village Business Improvement District (BID) Study City of Carlsbad Redevelopment Agency Parking and Business Improvement District (BID) Study -Final Report June 28,200O Document 20078; ndh; 11060.002.001 Page 36 EXHIBIT A-l ANNUAL BUDGET, 2000-2001 DOWNTOWN EL CAJON, INC. BUSINESS IMPROVEMENT DISTRICT (BID) STUDY CITY OF CARLSBAD REDEVELOPMENT AGENCY REVENUE Assessments Special Events Carryover Total Revenue EXPENSE Orqanization Expenses Admrmstratrve Expenditures Accounting Automobile Expense Bank Serwce Charges Busmess Development/Semrnars Deoreclatron Expense Dues & Subscnphons Utllrtles Legal Fees Outside Services Office Equrpmen! Office Matntenance Office Rent Office Supplies PostageIPnnting Professronal Development Telephone Salaries and Other Payroll Expenses Insurance Payroll Expense Director Payroll Expense-Office Manager Payroll Expense-Admmstratwe Payroll Taxes Workers Compensatron Total Organrzahon Promotion Membershlp Package Advertrsmg Outsrde Serwces Postage Pnnttng Directory Total Promotion Desiqn Angled Parkmg CDlRendenng Facade Improvements/Incentives Parking Strategy Wayfinding Maintenance Outside Serwces Total Desrgn Source: Downtown El Calon. Inc Prepared By. Keyser Marston Assocrates. Inc. Filename I:\clients\carlsbad\BlDI.4ppend1x_060700 xls6/28/00\crg $366,000 524.500 $40.000 8430 500 $5,000 $300 $50 61,500 $1.200 $900 $1.200 s1.000 $500 S6.000 $1,440 511.000 . $4,000 $500 $600 $3.000 $4,500 555.650 $28.000 s12.000 $8.620 m 9148,225 $490 810.000 530,000 ss.oqo 56.ooo $50.490 350.000 $2,000 $25.000 $500 $250 $8.000 $2.ooo $87,750 EXHl6lT A-l (Cont’d.) ANNUAL BUDGET, 2000-2001 DOWNTOWN EL CAJON. INC. CARLSBAD VILLAGE BUSINESS IMPROVEMENT DISTRICT (BID) STUDY CARLSBAD HOUSING AND REDEVELOPMENT AGENCY Security Services Downtown Patrol Graffiti Program Total Security Sewces Economic Restructurinq Web Sate Educatron Semrnars For Busmesses Magnolia Corridor Plan Business Recruiting Total Economc Restructunng Orqanizational Grant Wntrng Marn Street Total Organrzatronal Contingencies TOTAL EXPENSE REVENUE LOST BEFORE SPECIAL EVENTS SPECIAL EVENTS Concerts on the Green: Revenue Expense Total Hometown Holrdays Revenue Expense Total World Market Revenue Expense Total Banner Fundratser Revenue Expense Total Special Events as Approved: Revenue Expense Celebrate the Famrly Mother Goose IPP Other Total Expense SPECIAL EVENTS REVENUE (LOSS) TOTAL NET REVENUE (LOSS) S75.000 §&loo. S81.000 $2.400 $400 s1.000 55.ooo $8.800 $9.600 31 S10.600 $10.285 $397,150 $8,850 $7.000 $15,000 (88.000) . $2,500 $5 (62,500) s12.000 s12.000 so S3.000 $750 $2.250 $0 80 8100 $100 $300 $600 ($600) ($8.850) so Source: Downtown El Cajon. Inc Prepared By: Keyser Marston Associates, Inc. Filename I:\clrents\carlsbad\BlD~ppend1x_060700 xls6/28/00\crg EXHIBIT A-2 ANNUAL BUDGET, 1999-2000 CHULA VISTA DOWNTOWN BUSINESS ASSOCIATION BUSINESS IMPROVEMENT DISTRICT (BID) STUDY CITY OF CARLSBAD REDEVELOPMENT AGENCY REVENUE Assessments Classic Car Farmers Market Holiday Lights Lemon Festival Lunch Concert Town Manager Promotion Advertising Cinco Fest Yule Parade Associate Dues Quarterly Training Total Revenue EXPENSE Insurance Utilities Accountrng Advertising Bank Charge Banners Board Planning Cinco Fest Classrc Cars Design Directory Economrc Commrttee Electton Farmers Market Holiday Lights Lemon Festival Lunch Concert Newsletter Office Expense Organizatronal Staff (part time) Repairs Storage Subscriptions T/M Conferences T/M Payroll Workman’s Comp Starlight Yule Parade Traintng Meetings Total Expense Source: Chula Vista Downtown Business Association Prepared By: Keyser Marston Associates, Inc. Filename: I:\clients\carlsbad\BlD~ppendix_060700.xls6/28/OO\crg $20,000 $13.000 $11,000 $2,000 $30,000 $4,000 $20,000 $4,500 $10,000 $28,500 $7,000 $1,300 $1.500 9152.800 $5.000 $2,000 $500 $5,000 $300 $4,000 $700 $26,000 $13.000 $500 $1.200 $500 $500 $5,900 $1,200 $20,000 $4.000 $3,000 $3,000 $600 $2,000 $2,000 $1,200 $500 $1,200 $40,000 $500 $7,000 $1,500 $152,800 EXHIBIT A-3 ANNUAL BUDGET, 1999-2000 LITTLE ITALY ASSOCIATION BUSINESS IMPROVEMENT.DISTRICT (BID) STUDY CITY OF CARLSBAD REDEVELOPMENT AGENCY REVENUE BID Revenues SBEP Carry Forward Chalk La Strada Special Events (Festa) Banner Sponsors CDBG Maintenance District Other Total Revenue Marketinq and Promotions Columbus Day Chalk La Strada Columbus Day/Staffing Columbus Day/Washington School Holiday Tree Lighting Brochure Design Brochure Production Brochure Distribution Web Page Stick Bali Tournament North Little Italy Events LIA Stickers Desiqn Banners Installation of Banners Commission on Banner Sales Gateway Sign Design (CDBG) Gateway Sign Production (CDBG) Pan Grant Amici Match (CDBG) $63,000 $14,000 $7,972.43 $0 $40,000 $12,000 $46,000 $40,000 $4,000 $226,972.43 $30,000 $6,000 $500 $2.000 $2,000 $5;000 $1,200 $1,000 $1,000 $4,000 $1,000 $5,000 $2,000 $1,000 $1,000 $20,000 $20,000 Source: Little Italy Association Prepared By: Keyser Marston Associates, Inc. Filename: I:\clients\carlsbad\BID~ppendix~060700.xls6/28/00\crg EXHIBIT A-3 (Cont’d.) ANNUAL BUDGET, 1999-2000 LITTLE ITALY ASSOCIATION CARLSBAD VILLAGE BUSINESS IMPROVEMENT DISTRICT (BID) STUDY CARLSBAD HOUSING AND REDEVELOPMENT AGENCY Orqanization Newsletter Legal Accounting Bank Charges Staffing Rent Office Supplies Annual Meeting General/Board Meeting Telephone Dues & Subscription BID Council Dues BID Reimbursements Printing insurance Pager Archives Postage Travel Conferences Utilities Economic Restructurinq Maintenance Districff2nd Chance MAD Supplies MAD Admin. New MAD Formation TOTAL EXPENSE CONTINGENCY TOTAL BUDGET Source: Little Italy Association Prepared By: Keyser Marston Associates. Inc. Filename: I:\clients\carlsbad\BID\Appendix~060700.xls6/28/OO\crg $4,000 $900 $1,000 $200 $48,000 $2,400 $2,000 $200 $200 $200 $1,500 $200 $300 $3,000 $3,300 $200 $200 $1,500 $3,000 $0 $25,000 $9,000 $6,000 $7,500 $192,500 $4,472 $196,972 4’6 EXHIBIT A-4 ANNUAL BUDGET, 1999-2000 ESCONDIDO DOWNTOWN BUSINESS ASSOCIATION BUSINESS IMPROVEMENT DISTRICT (BID) STUDY CITY OF CARLSBAD REDEVELOPMENT AGENCY REVENUE Interest Revenue BID Fees Advertising/Brochure Advertising/Newsletter Annual Meeting City of Escondido County of San Diego Farmer’s Market Fundraising Grape Day Miscellaneous Revenue Reimbursed Expenses Street Farres Total Revenue EXPENSE Adverbsing Program Design Program Clean & Safe Program Farmers Market Program Printing Program General Promotion Program Annual Meeting Event Christmas Event First Night Event Grape Day Event Street Faire Event Arts 8 Craffs Marketplace Economrc Development Contributions Projects Uncategonzed Expenses Accounting Computer/Printer/Copier Dues 8 Subscriptrons Insurance Liscences 8 Permits Member Meetings Office Expense Payroll Payroll Taxes Postage 8 Delivery Rent Taxes Training & Education Travel Utilities Miscellaneous $1,200 $106,000 s7.000 S1.700 w*ooo %10,000 s4,ooo 526.000 s5.000 s3.500 so 53.240 $15.000 S186.640 s9,534 $2.900 s1.200 s3.400 58.500 $578 95.000 $0 $0 $3.000 S600 SO s4.000 s1,500 so 52.700 $3,000 s2.000 53.500 SlOO s750 55,000 $97,752 $8,626 s3.300 $11.700 SlOO $2,400 $1 .ooo .ws4.500. t&2 Total Expense $186.640 Net Revenue so Source: Escondido Downtown Business Association Prepared By: Keyser Marston Associates, Inc. Filename: I:\clients\carlsbad\BID\Appendix~060700.xls6/28/00\crg . EXHIBIT A-5 ANNUAL BUDGET, 1999-2000 MISSION HILLS BUSINESS ASSOCIATION BUSINESS IMPROVEMENT DISTRICT (BID) STUDY CITY OF CARLSBAD REDEVELOPMENT AGENCY REVENUE Business Improvement District (BID) Money Collected by the City Small Business Enhancement (SBEP) Grant (from the city and distribution by the BID Council) Transient Occupancy Tax (TOT) Grant ‘99-‘00 Main Street Grant - restricted and distributed by the BID Council County Grant Miscellaneous Total Revenue EXPENSE Rent Telephones SDG&E Internet Supplies Postage BID News Insurance Accounting Employee Miscellaneous Mission Hills News Business Promotions TOTAL MONTHLY TOTAL ANNUALIZED EXPENSE NET REVENUE $27,500 $15,500 $6,000 $2.000 $4.800 $55,800 $350 $100 $50 ‘. $100 $165 $50 $165 $100 $3,450 $500 must pay for itself from main street $5,030 $60,360 ($4,560) Source: Mission Hills Business Assocation Prepared By: Keyser Marston Associates, Inc. Filename: I:\clients\carlsbad\BlD~ppendix_060700.xls6/28/00\crg EXHIBIT A-6 ANNUAL BUDGET, 199942000 NORTH PARK MAIN STREET BUSINESS IMPROVEMENT DISTRICT (BID) STUDY CITY OF CARLSBAD REDEVELOPMENT AGENCY REVENUE Additional Funding Needed Banners BID Assessments CDBG 1997-l 998 CDBG 1998-I 999 CDBG 1999-2000 Contributions Farmers Market Grant Infrastructure Impact Interest Promotions Merchant Mixers Spring Festivals Miscellaneous EvenWFundraisers SBEP Grant SBEP Revenue 1996-l 999 SBEP Revenue Additional Funding TOT Total Revenue EXPENSE Special Events and Protarams Banner Program Committees Design Committee E.R. Committee Fund Raising Committee Organization Committee Promotion Committee Election Committee Farmers Market Holiday Decorations Infrastructure Committee Merchant Mixers North Park Days Spring Festival Sign Maintenance Toyland Parade $15,968 $397 $12,412 SO $15,165 $55,000 $1,000 $10.000 30 $809 SO $8,027 $500 $12,200 $0 $30 $6 750 A $138.259 $397 $7,604 $4.677 $0 $100 $280 $518 $10,000 $1,570 $0 $50 $700 $11,584 Total Special Events & Programs $37,710 Source: North Park Main Street Prepared By: Keyser Marston Associates, Inc. Filename: I:\clients\carlsb~d\BID\Appendix~060700.xls6/28/00\crg EXHIBIT A-6 (Cont’d.) ANNUAL BUDGET, 1999-2000 NORTH PARK MAIN STREET CARLSBAD VILLAGE BUSINESS IMPROVEMENT DISTRICT (BID) STUDY CARLSBAD HOUSING AND REDEVELOPMENT AGENCY General Administration and Marketing Accounting/Bookkeeping/Audit Advertising and Marketing Bank Charges and Fees Conferences and Workshops Contingency Fund Data Processing Dues and Subscriptions Equipment Lease Equipment Repair and Maintenance Insurance Legal and Consulting Expenses Ofice Supplies Penalties and Late Fees Permits and Liscence Fees Photographs and Film Postage and Stamps Rent Telephone Utilities Total General Admin. & Marketing Personnel Executive Director’s Salary Assistant Director’s Salary P/R Tax Expense Benefits Insurance Total Personnel TOTAL EXPENSE $3,350 $200 $20 $2,500 $0 $11 $450 $2.023 $1.535 $1,951 $91 $1,832 $0 $90 $184 $1,053 $4,390 ‘$2,059 $5.643 $22,881 $47,800 $21,380 $6.158 $2 350 A $77,688 $138,207 Source: North Park Main Street Prepared By: Keyser Marston Associates, Inc. Filename: I:\clients\carlsbad\BlD~ppendix_060700. - EXHIBIT A-7 ANNUAL BUDGET, 1999-2000 DISCOVER PACIFIC BEACH BUSINESS IMPROVEMENT D!STRICT (BID) STUDY CITY OF CARLSBAD REDEVELOPMENT AGENCY REVENUE Assessments FY 2000 Small Business Enhancement Grant Bank Fees CDBG Allocation-District 2 Redevelopment District Promotion CDBG Allocation-District 6 Total Revenue EXPENSE Orqanization Rent Staffing insurance, Health Insurance, G. Liability/Prop. Insurance, Workman’s Comp Insurance, D & 0 Telephone Utilities Repair & Maintenance Postage Professional Servrces Election Expense Office Supplies Annual Report ED Reimbursement Dues 8 Subscriptions Board 8 Staffing Training 501 Total Organization Economic Restructurinq Tree Maintenance Security Sidewalk Powerwash Redevelopment Study Total Economic Restructuring Source: Discover Pacific Beach Prepared By: Keyser Marston Associates, Inc. Filename: I:\clients\carlsbad\BlD~ppendix_060700.8/OO\crg $131,310 $20,000 $3,400 $125,000 $25,000 $6.500 $51,000 $362,210 $10.452 $84,000 $5.300 $1,300 $888 $1,110 $2,500 $1,000 $500 $4,500 $2.200 $2,500 $4,000 $1,000 $1,200 $1,000 $1,500 $2,000 $126,950 _ . $18,000 $2,400 $9,000 $25,000 $54,400 EXHIBIT A-7 (Cont’d.) ANNUAL BUDGET, 1999-2000 DISCOVER PACIFIC BEACH CARLSBAD VILLAGE BUSINESS IMPROVEMENT DISTRICT (BID) STUDY CARLSBAD HOUSING AND REDEVELOPMENT AGENCY Desiqn Holiday Decorations Banner Program Streetscape Implementation Total Design Promotion Newsletter Specialty Brochure Web Site Convis Publication Visitor Guide National Lifeguard Championships Total Promotions Total Expense Source: Discover Pacific Beach Prepared By: Keyser Marston Associates, Inc. Filename: I:\clients\carlsbad\BlD~ppendix_060700.xls6/28/OO\crg $13,360 $13,500 $122.500 $149.360 $4,000 $13,000 g2.000 $3.600 $1,400 $6.500 s30.500 $361.210