HomeMy WebLinkAbout2001-01-09; Housing & Redevelopment Commission; 332; Public Housing Agency 5 Year & Annual PlansAB# 33’;, CARLSBAD PUBLIC HOUSING AGENCY TITLE:
MTG. k 940d 5YEAR AND ANNUAL PLANS
DEPT. H/RED I CITY BAGa
RECOMMENDED ACTION:
APPROVING the - ADOPT Housing and Redevelopment Commission Resolution No. 3YLd Carlsbad Public Housing Agency (PHA) 5-Year and Annual Plans and AUTHORIZING submission to the U.S.
Department of Housing and Urban Development.
ITEM EXPLANATION
The Housing and Redevelopment Department administers the federally-funded Section 8 Tenant-Based
Rental Assistance Program, for the Public Housing Agency in Carlsbad, which is more specifically known as
the Carlsbad Housing Agency. On October 21, 1998, President Clinton signed into law the HUD fiscal year
(FY) 1999 Appropriations Act, which included the Quality Housing and Work Responsibility Act of 1998
(QHWRA). Pursuant to the QHWRA, Public Housing Agencies (PHA) are required to submit a 5-Year Plan
which describes the PHA’s mission, long term goals, and strategy for accomplishing the goals. In addition, an
Annual Plan is required that provides comprehensive and specific information about the PHA’s operations,
policies, strategies, and resources. The 5Year and Annual Plans must be adopted by the Board of
Commissioners of the PHA and a copy with required certifications must be submitted to HUD. A brief
discussion of each Plan is noted below.
5-Year Plan: In accordance with the Code of Federal Regulations, the 5Year Plan must state the PHA’s
mission for sewing the needs of low-income, very low-income, and extremely low-income families within the
PHA’s jurisdiction. In addition, the PHA must identify how it will address goals and/or objectives that are
derived from HUD’s strategic Goals and Objectives, including those emphasized in recent legislation. The
HUD goals are:
1. Expand the supply of assisted housing;
2. Improve the quality of assisted housing:
3. Increase assisted housing choices;
4. Provide an improved living environment;
5. Promote self-sufficiency and asset development of assisted households; and
6. Ensure equal opportunity and affirmatively further fair housing.
Annual Plan: The Annual Plan for a PHA that administers the Section 8 Tenant-Based Rental Assistance
Program must address the following:
l Housing Needs of Families and Strategies for Addressing Needs
l Financial Resources
l PHA Policies Governing Eligibility, Selection and Admissions
l PHA Rent Determination Policies
l Operations and Management Policies
Page 2 of Agenda Bill No. 333
l PHA Grievance Procedures
l Homeownership Programs Administered by the PHA
l PHA Community Service and Self-Sufficiency Programs
l Civil Rights Certifications
l Fiscal Audit
For general information, the following documents are referenced in the Plans and incorporated as exhibits to
the Plans:
l Document A - PHA Certifications of Compliance with the PHA Plans and Related Regulations
Board Resolution
l Document B - Certification of PHA Plan’s Consistency with the City of Carlsbad’s Consolidated
Plan
l Document C - Regional Analysis of Impediments to Fair Housing Choice in the San Diego Area,
October 2000
l Document D - City of Carlsbad Consolidated Plan, July 1,200O to June 30, 2005
l Document E - Administrative Plan for Section 8 Tenant-Based Rental Assistance under the
Certificate and Voucher Programs, Revised March 1999
l Document F - City of Carlsbad Family Self-Sufficiency Action Plan, December 1993
l Document G - City of Carlsbad Single Audit Report on Federal Award Programs, Year ended
June 30,1999
Public Review: The PHA Plans must be available for public review and comment for 45 days prior to
adoption by the Housing and Redevelopment Commission. The public review period commenced on
November 21,200O and ended on January 4,200l.
The Housing Commission reviewed the PHA Plans at a public hearing on December 14, 2000, and
adopted Resolution No. 2000-003 recommending that the Housing and Redevelopment Commission
approve the Carlsbad Public Housing Agency (PHA) 5-Year and Annual Plans for submission to the U. S.
Department of Housing and Urban Development.
FISCAL IMPACT
The PHA Plans will govern the expenditures of $3.1 million received by the City of Carlsbad annually from
the Federal Government for rental assistance payments and administration of the program.
EXHIBITS
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Housing and Redevelopment Commission Resolution No. 330), to approve the Carlsbad
Public Housing Agency 5-Year and Annual Plans and authorize submission to the U.S. Department
of Housing and Urban Development
Housing Commission Staff report dated December 14,200O w/attachments
Draft Housing Commission Minutes dated December 14, 2000
5-Year and Annual PHA Plans
Exhibits A-G to PHA Plans (on file in the City Clerk’s Office, Cole Library, Community Development
Department, Dove Libra/y, Housing and Redevelopment Department and the Senior Center)
EXHIBIT 1
1 II HOUSING AND REDEVELOPMENT COMMISSION RESOLUTION NO. 339
A RESOLUTION OF THE HOUSING AND REDEVELOPMENT
COMMISSION OF THE CITY OF CARLSBAD, CALIFORINIA
APPROVING THE PUBLIC HOUSING AGENCY 5-YEAR AND
ANNUAL PLANS AND AUTHORIZING SUBMISSION TO THE US.
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT.
WHEREAS, the Housing and Redevelopment Department administers the Section
7 8 Tenant-Based Rental Assistance Program for the City of Carlsbad’s Public Housing
8 Agency (PHA); and,
WHEREAS, the U.S. Department of Housing and Urban Development (HUD) has 9
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issued regulations requiring a Public Housing Agency (PHA) to submit a Five-Year
Plan and Annual Plan beginning in Fiscal Year 2000; and,
WHEREAS, the Housing Commission acting in the capacity of the Resident
Advisory Board made recommendations regarding the PHA 5-Year and Annual Plans
at a Public Hearing on December 14, 2000; and,
WHEREAS, the PHA made the proposed Plans and all supporting documents
available for public review for at least a forty-five day comment period; and,
WHEREAS, federal regulations provide that the 5-Year and Annual Plans must be
adopted by the Board of Commissioners and submitted to HUD; and,
WHEREAS, the Housing and Redevelopment Commission has held a Public
Hearing to receive and consider comments on the proposed Plans; and,
WHEREAS HUD requires that certifications and agreements be submitted with the
20 PHA Plan.
21 NOW, THEREFORE, BE IT HEREBY RESOLVED by the Housing and
22 Redevelopment Commission of the City of Carlsbad, California, as follows:
23 1. The above recitations are true and correct.
24 2. The submission of the 2000-2004 Five-Year and 2000-2001 Annual
25 PHA Plans are hereby approved.
3. 26 The Housing and Redevelopment Director is authorized to submit the PHA
27 Plans and make the following certifications and agreements with HUD in
connection with submission of the Plan.
28 a. The Plan is consistent with the applicable comprehensive housing
HRC RESO NO. 339 PAGE 1
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affordability strategy, the Consolidated Plan, for the jurisdiction in which the
PHA is located.
b. The Plan contains a certification by the appropriate State or local
officials that the Plan is consistent with the applicable Consolidated Plan,
which includes a certification that requires the preparation of an Analysis of
Impediments to Fair Housing Choice, for the PHA’s jurisdiction and a
description of the manner in which the PHA Plan is consistent with the
applicable Consolidated Plan.
C. The PHA has established a Resident Advisory Board, the
membership of which represents the residents assisted by the PHA,
consulted with this Board in developing the Plan, and considered the
recommendations of the Board. The PHA has included in the Plan
submission a copy of the recommendations made by the Resident Advisory
Board and a description of the manner in which the Plan addresses these
recommendations.
d. The PHA made the proposed Plan and all information relevant to the
public hearing available for public inspection at least 45 days before the
hearing, published a notice that a hearing would be held and conducted a
hearing to discuss the Plan and invited public comment.
e. The PHA will carry out the Plan in conformity with Title VI of the Civil
Rights Acts of 1964, the Fair Housing Act, section 504 of the Rehabilitation
Act of 1973, and title II of the Americans with Disabilities Act of 1990.
f. The PHA will affirmatively further fair housing by examining their
programs or proposed programs, identify any impediments to fair housing
choice within those programs, address those impediments in a reasonable
fashion in view of the resources available and work with local jurisdictions to
implement any of the jurisdiction’s initiatives to affirmatively further fair
housing that require the PHA’s involvement and maintain records reflecting
these analyses and actions.
cl- The PHA will comply with the prohibitions against discrimination on
the basis of age pursuant to the Age Discrimination Act of 1975.
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h. The PHA will comply with the Architectural Barriers Act of 1968 and
24 CFR Part 41, Policies and Procedures for the Enforcement of Standards
and Requirements for Accessibility by the Physically Handicapped.
i. The PHA will comply with the requirements of section 3 of the
Housing and Urban Development Act of 1968, Employment Opportunities
for Low- or Very-Low Income Persons, and with its implementing regulation
at 24 CFR Part 135.
j- The PHA has submitted with the Plan a certification with regard to a
drug free workplace required by 24 CFR Part 24, Subpart F.
k. The PHA has submitted with the Plan a certification with regard to
compliance with restrictions on lobbying required by 24 CFR Part 87,
together with disclosure forms if required by this Part, and with restrictions
on payments to influence Federal Transactions, in accordance with the
Byrd Amendment and implementing regulations at 49 CFR Part 24.
I. The PHA will comply with acquisition and relocation requirements of
the Uniform Relocation Assistance and Real Property Acquisition Policies
Act of 1970 and implementing regulations at 49 CFR Part 24 as applicable.
m. The PHA will take appropriate affirmative action to award contracts to
minority and women’s business enterprises under 24 CFR 5.105(a).
n. The PHA will provide HUD or the responsible entity any
documentation that the Department needs to carry out its review under the
National Environmental Policy Act and other related authorities in
accordance with 24 CFR Part 58.
0. With respect to public housing the PHA will comply with Davis-Bacon
or HUD determined wage rate requirements under section 12 of the United
States Housing Act of 1937 and the Contract Work Hours and Safety
Standards Act.
Pm The PHA will keep records in accordance with 24 CFR 85.20 and
facilitate an effective audit to determine compliance with program
requirements.
HRC RESO NO. 339 PAGE 3
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9. The PHA will comply with the Lead-Based Paint Poisoning
Prevention Act and 24 CFR Part 35.
r. The PHA will comply with the policies, guidelines, and requirements
of OMB Circular No. A-87 (Cost Principles for State, Local and Indian Tribal
Governments) and 24 CFR Part 85 (Administrative Requirements for Grants
and Cooperative Agreements to State, Local and Federally Recognized
Indian Tribal Governments.).
S. The PHA will undertake only activities and programs covered by the
Plan in a manner consistent with its Plan and will utilize covered grant funds
only for activities that are approvable under the regulations and included in
its Plan.
t. All attachments to the Plan have been and will continue to be
available at all times and all locations that the PHA Plan is available for
public inspection. All required supporting documents have been made
available for public inspection along with the Plan and attachments at the
primary business office of the PHA and at all other times and locations
identified by the PHA in its PHA Plan and will continue to be made available
at least at the primary business office of the PHA.
PASSED, APPROVED AND ADOPTED, at a special meeting of the Housing and
Redevelopment Commission of the City of Carlsbad, California, held on the gth of
January, 2001, by the following vote, to wit:
AYES: Commission Members Lewis, Kulchin, Finnila, Nygaard and Hall.
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
HRCRESONO. 339 PAGE 4
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,. ‘. _’ :;: ” Stafk 43&w&1 Wobbi’f Nunn ; ,_’ ., Hot&nq Pti3ht-h :Mknaqei*
ITEwNo.1
DATE: DECEMBER 14,200O
SUBJECT: CARLSBAD PUBLIC HOUSING AGENCY 5YEAR AND ANNUAL PLANS
That the Housing Commission ar)OPT Resolution No. 2000-003, PFCoMMFNnlblG that
the Housing and Redevelopment Commission APPROVE the Carlsbad Public Housing
Agency (PHA) 5-Year and Annual Plans for submission to the U.S. Department of
Housing and Urban Development.
The Housing and Redevelopment Department administers the federally-funded Section 8
Tenant-Based Rental Assistance Program, for the Public Housing Agency in Carlsbad,
which is more specifically known as the Carlsbad Housing Agency. On October 21, 1998,
President Clinton signed into law the HUD fiscal year (FY) 1999 Appropriations Act, which
included the Quality Housing and Work Responsibility Act of 1998 (QHWRA). Pursuant
to the QHWRA, Public Housing Agencies (PHA) are required to submit a 5-Year Plan
which describes the PHA’s mission, long term goals, and strategy for accomplishing the
goals. In addition, an Annual Plan is required that provides comprehensive and specific
information about the PHA’s operations, policies, strategies, and resources. The 5-Year
and Annual Plans must be adopted by the Board of Commissioners of the PHA and a
copy with required certifications submitted to HUD.
Ill. DlSCUSSlON
Pursuant to the QHWRA, PHAs are required to submit a 5-Year and Annual Plan. A brief
discussion of each Plan is noted below.
r Plan: In accordance with the Code of Federal Regulations, the 5-Year Plan must
state the PHA’s mission for serving the needs of low-income, very low-income, and
extremely low-income families within the PHA’s jurisdiction. In addition, the PHA must
identify how it will address goals and/or objectives that are derived from HUD’s strategic
Goals and Objectives, including those emphasized in recent legislation. The HUD goals
are:
1. Expand the supply’of assisted housing;
2. Improve the quality of assisted housing;
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1 CARLSBAD PUBLIC HOUSING AGENCY PLANS
December 14.2CKKl
z
3. Increase assisted housing choices;
4. Provide an improved living environment;
5. Promote self-sufficiency and asset development of assisted households; and
6. Ensure equal opportunity and affirmatively further fair housing.
AnnualPlan: The Annual Plan for a PHA that administers the Section 8 Tenant-Based
Rental Assistance Program must address the following:
Housing Needs of Families and Strategies for Addressing Needs
Financial Resources
PHA Policies Governing Eligibility, Selection and Admissions
PHA Rent Determination Policies
Operations and Management Policies
PHA Grievance Procedures
Homeownership Programs Administered by the PHA
PHA Community Service and Self-Sufficiency Programs
Civil Rights Certifications
Fiscal Audit
For general information, the following documents are referenced in the Plans and
incorportated as exhibits to the Plans:
l Document A - PHA Certifications of Compliance with the PHA Plans and Related Regulations Board Resolution
l Document B - Certification of PHA Plans Consistency with the Consolidated Plan
l Document C - Regional Analysis of Impediments to Fair Housing Choice in the San
Diego Area, October 2000
l Document D - City of Carlsbad Consolidated Plan, July I,2000 to June 30,2005
l Document E - Administrative Plan for Section 8 Tenant-Based Rental Assistance
under the Certificate and Voucher Programs, Revised March 1999
l Document F - City of Carlsbad Family Self-Sufficiency Action Plan, December 1993
l Document G - City of Carlsbad Single Audit Report on Federal Award Programs,
Year ended June 30,1999
ev&: The PHA Plans must be available for public review and comment for 45
days prior to adoption by the Housing and Redevelopment Commission. The public
review period commenced on November 21,200O and will end on January 4,200l.
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CARLSBAD PUBLIC HOUSING A ,kY PLANS
December 14.2000 PAGE3 .
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IV. RECOMMENDATlON
Staff recommends that the Housing Commission adopt Resolution No. 2000-003,
recommending that the Housing and Redevelopment Commission approve the PHA 5-
Year and Annual Plans for submission to the U.S. Department of Housing and Urban
Development.
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3.
Housing Commission Resolution No. 2000-003
5-Year and Annual PHA Plans
Exhibits A-G to PHA Plans (on file at City Hall, Cole Library, Community
Development Department, Dove Library, Housing and Redevelopment
Department and the Senior Center)
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HOUSING COMMISSION RESOLUTION NO. 2000-003
A RESOLUTION OF THE HOUSING COMMISSION OF THE CITY
OF CARLSBAD, CALIFORNIA, RECOMMENDING APPROVAL OF
THE FIVE YEAR AND ANNUAL CARLSBAD PUBLIC HOUSING
AGENCY (PHA) PLANS AND AUTHORIZATION TO SUBMIT TO
THE U.S. DEPARTMENT OF HOUSING AND URBAN
DEVELOPMENT
WHEREAS, the Housing and Redevelopment Department administers the
Section 8 Tenant-Based Rental Assistance Program for the City of Carlsbad’s Public
Housing Agency (PHA); and
WHEREAS, the U.S. Department of Housing and Urban Development (HUD) has
issued regulations requiring PHAs to submit 5-Year and Annual Plans consistent with
the City of Carlsbad’s Consolidated Plan and local objectives; and
WHEREAS, federal regulations provide that the 5-Year and Annual Plans must
be adopted by the Board of Commissioners of the Housing Agency and submitted to the
U.S. Department of Housing and Urban Development.
NOW, THEREFORE, BE IT HEREBY RESOLVED by the Housing Commission
of the City of Carlsbad, California, as follows:
1. The above recitations are true and correct.
2. That based on the information provided within the Housing Commission
Staff Report and testimony presented during the public hearing of the
Housing Commission on December 14, 2000, the Housing Commission
ADOPTS Resolution No. 2000-003, recommending to the Housing and
Redevelopment Commission APPROVAL of the Carlsbad 5-Year and
Annual Plans and authorization to submit to the U.S. Department of Housing
and Urban Development.
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3. The Housing Commission hereby recommends that the Housing and
Redevelopment Director be authorized to execute all appropriate documents
required for the submittal of said 5-Year and Annual PHA Plans.
PASSED, APPROVED, AND ADOPTED, at a regular meeting of the Housing
Commission of the City of Carlsbad, California, held on the 14th day of December,
2000, by the following vote, to wit:
AYES: Chairperson Latas, Commissioners: Griffin and Huston.
NOES: None.
ABSENT: Commissioners : Scarpelli and Ritchie.
ABSTAIN: None.
ROY LATAS, CHAIRPERSON
CARLSBAD HOUSING COMMISSION
DEBORAH K. FOUNTAIN
HOUSING AND REDEVELOPMENT DIRECTOR
HC RESO. NO. 2000-003
PAGE 2
DRAFT
EXHIBIT 3
Minutes of: HOUSING COMMISSION
Time of Meeting: 6:00 P.M.
Date of meeting: December 14,200O
Place of Meeting: CITY COUNCIL CHAMBERS
CALL TO ORDER
Chairperson Latas called the Regular Meeting to order at 6:i 0 p.m. and welcomed everyone.
PLEDGE OF ALLEGIANCE
Chairperson Latas asked for Commissioner Griffin to lead in the pledge of allegiance.
ROLL CALL
Present: Commissioners: Charles Griffin
Renee Huston
Chairperson: Roy Latas
Absent: Doris Richie
Ed Scarpelli
Staff Present: Housing and Redevelopment Director: Debbie Fountain
Housing Staff Representative: Roberta “Bobbi” Nunn
Chairperson Latas confirmed there was full attendance for their new commission at this meeting.
APPROVAL OF MINUTES
The following comments were made:
1. Chairperson Latas pointed out the following:
2. On both the votes, one of the Commissioner’s was missed, that person being himself:
a. There was a 5-O vote and four Commissioners on the first page and near the end
b. On page 10 was the same mistake
c. On page 11 (about the middle of the page) Commissioner Huston was referred to as Chairperson Huston
rather than Commissioner Huston.
3. Chairperson Huston added that both her first and last names were misspelled.
Chairperson Latas stated that was the end of his additions and/or corrections. He then asked for a motion to approve the
minutes.
Chairperson Huston moved to approved the minutes and Chairperson Latas seconded them.
VOTE:
AYES:
3-o
Commissioners: Renee Huston
Charles Griffin
Chairperson: Roy Latas
NOES:
ABSTAIN:
None
None
It was a unanimous passage of the minutes.
NEW BUSINESS
Chairperson Latas moved ahead to the first order of business which was a Public Hearing. Chairperson Latas gave the floor to
the Housing Staff Representative, Bobbi Nunn.
HOUSING COMMISSION MINUTES
DECEMBER 14,200O
PAGE 3 of 9
iv) The City of Carlsbad Family Self-Sufficiency Action Plan
v) The City of Carlsbad Single Audit Report on Federal Awards Programs
b) The PHA Plans must be consistent with these documents and reference these documents. These documents are
available currently for public review
6) Public Participation
a) One of the main components of the PHA Plans is that it allows for public participation.
i) There must be a public review and comment period for 45 days prior to adoption of the PHA Plans
ii) The public review period commenced on November 21srand will end on January 4”, 2001.
iii) The reason for the public review is:
(1) to provide public comment on the proposed 5-Year Annual Plans
(2) to provide public input on needs and priorities within our jurisdiction
(3) any oral communication will be recorded at the public hearings
(4) written comments can be mailed, e-mailed, hand-delivered or faxed
iv) All information, all comments and input from the public will be incorporated into the Public Housing Agency Plans
and submitted to the Housing Redevelopment Commission for final approval before submitted to HUD.
Ms. Nunn concluded her presentation and opened it for questions regarding the PHA Plan.
Chairperson Latas asked if there was anyone who wanted to start.
Commissioner Huston had a question regarding the chart, Housing Needs of Families of the Jurisdiction by Family Typethe
fourth category down-Income greater than 50%, less than 80% of the AMI. Listed are 1779 families, but on the following page,
in the same category, there are zero families on the waiting list in that category while all the other categories have a substantial
number of families on the waiting list.
Ms. Nunn pointed out that the first table that referred to on page 5 at the very bottom is the Statement of Housing Needs and that
is the needs of the families in the jurisdiction. This information is taken from the City of Carlsbad’s Consolidated Plan and is
based on the information from the 1990 Census Data. The information on page 6 is what is actually on the Section 8 Rental
Assistance waiting list and under the old program regulations, people that were over 50% of the Median Income, were not eligible
to be on the waiting list. So that is why it reflects that there are no people on our waiting list that are over 50%.
Ms. Nunn continued that there are new regulations, that came about with the Quality Work and Housing Responsibility Act which
allows a Housing Agency to accept persons that are above 50% of the Median Income, but they need to identify that in their
Administrative Plan before they make that change.
The City of Carlsbad had made the decision that we would use our funds, since they were so limited, to assist only extremely low-income households as a priority to help those families at 30% or below the Median Income first before helping anybody else.
The City has maintained the old regulation that stated, ‘Anybody over 50% would not be eligible to be on the waiting list for
Rental Assistance.’
Commissioner Huston asked if originally there was no waiting list for people in that income category.
Ms. Nunn replied affirmatively and then stated the only way the City of Carlsbad can establish one is to actually write into the Administrative Plan,
Commissioner Huston questioned if that has not actually been done. To which Ms. Nunn’s reply was negative.
Commissioner Huston asked if Ms. Nunn was actually saying that actually having housing needs makes it relatively easy to find
1779 overall to fill that category?
Ms. Nunn responded that there is definitely a need for that segment of the population, but the City has reserved the Rental Assistance Funds for those that are in an extreme need. Persons that fall within the 50-80% range usually can apply for
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HOUSING COMMISSION MINUTES
DECEMBER 14,200O
PAGE 2 of 9
Staff Recommendation
Ms. Nunn thanked Chairperson Latas and informed the Board of her topic of discussion for this meeting, being the Carlsbad
Public Housing Agency 5-Year and Annual Plans, the 5-Year Plan which covers a period from 1999 through the year 2005 and
the Annual Plan covering through the year 2000.
1) Public Housina Aqencv Plans
a) The Public Housing Agency Plans are now required pursuant to the Quality Housing and Work Responsibility Act
(QHWRA) of 1998, which is also referred to as the QHWRA, Public Housing Agencies (PHA) are now required to
submit a 5-Year and Annual Plan,
b) The 5-Year and Annual Plans must be adopted by the Board of Commissioners of the PHA which for the City of
Carlsbad is the Housing and Redeveloping Commission a copy of the plans with required certifications must be
submitted to the U.S. Department of Housing and Urban Development or HUD.
2) 5-Year Plan
a) The 5-Year Plan describes our Housing Agency’s Mission, Long-term Goals and Strategies for accomplishing these
goals.
b) The 5-Year Plan states the PHA’s mission for serving the needs of low-income, very low-income and extremely Iow-
income families within the jurisdiction in relations to the Section 8 Tenant-Based Rental Assistance Program.
c) The 5-Year Plan identifies how it will address HUD’s strategic goals and objectives.
3) HUD’s Strateaic Goals and Obiectives
a) The HUD’s strategic goals and objectives are as follows:
i) Expand the supply of assisted housing
ii) Improve the quality of assisted housing
iii) Increase assisted housing choices
iv) Provide an improved living environment
v) Promote self-sufficiency and asset development of assisted households
vi) Ensure equal opportunity and affirmatively further fair housing
4) Annual Plan
a) Because we are a Public Housing Agency that administers Section 8 Tenant-Based Rental Assistance Program only,
there are certain items within the Annual Plan we must address:
i) Housing needs of families within our jurisdiction
ii) The financial resources we have available to address those needs
iii) Our housing policies for eligibility, selection and admissions
iv) Our policies on rent determination
v) Operations and management
vi) Grievance procedures
b) Those items are identified in our Administrative Plan that has been previously adopted
c) It also addresses
i) Home ownership programs
ii) Community services and self-sufficiency programs must include Civil Rights Certifications and Fiscal Audit information
5) Suooortina Documents
a) The Supporting Documents that are involved with the PHA Plans are as follows:
i) The Regional Analysis of Impediments to Fair Housing Choice in the San Diego Area
ii) The City of Carlsbad Consolidated Plan
iii) The Administrative Plan for Section 8 Tenant-Based Rental Assistance Program
HOUSING COMMISSION MINUTES
DECEMBER 14,200O
PAGE 4 of 9
Affordable Housing Developments and be able to qualify on their own without Rental Assistance. The Federally Funded Rental
Assistance Program is set up to target the very lowest income population within the City.
Commissioner Huston showed concern that the City really doesn’t have funds to serve them all.
Ms. Nunn confirmed that to be the case stating that the City received additional funding in this last fiscal year availing the City
enough funding to support approximately 628 families
Chairperson Latas asked if at the present time, is the City only working with this one program? He added that there are other
programs such as the Median Income Program for the 50-80%.
Ms. Nunn responded that the City refers those households usually to Laurel Tree and Ranch0 Carrillo because their income
without the Rental Assistance Program usually is enough to qualify to get into the Affordable Housing Complexes. She stated
that this PHA Plan specifically relates to the City’s Section 8 Assistance Program.
Chairperson Latas had a question on page 10 and 11 regarding only one income source. He asked if there is two income
sources for the Section 8 Program?
Ms. Nunn answered that this is accurate. That’s the amount of money the City has been allocated from HUD to support the
program. The City also has received an additional grant of $28,620 for Administrative money to run the Self-Sufficiency Program which is a component of the Rental Assistance Program.
Chairperson Latas wanted to also know if there are any of these other sources available to us for that program?
Ms. Nunn replied that there is not for the Rental Assistance Program at this time.
Commissioner Huston asked if there are Community Block Grants?
Ms. Nunn said the City has Community Development Block money, but it is not used to run the Rental Assistance Program. It is
used for other programs the City operates.
Commissioner Huston had a concern regarding the form which is to be filled in and boxes marked for what is applicable.
Ms. Nunn clarified that form to be a HUD form, a template. She went further to explain the reasoning behind the design of this
template--which they are specifying their Strategic Goals and giving options to check to specify how their Housing Agency is
addressing those goals, plus they give you room to add additional information if your agency is doing other strategies to address
those goals. It also allows you to explain further how your agency is specifically handling a particular goal. She further explained
that a lot of the information is not applicable to our agency because we do not operate Public Housing. We have the Tenant
Rental Assistance Program only. Spread throughout this document is the option to choose ‘Not Applicable’ but a lot of blank
boxes are also left because it is for Public Housing where a Housing Agency owns the development itself and the assistance is
within the development. Whereas the type of rental assistance we have with the City of Carlsbad is considered tenant-based
because it stays with the tenant. As they move, that rental assistance goes with them.
Commissioner Huston asked how does the City market Section 8 to landlords?
Ms. Nunn answered that it has been very difficult. In fact it is one of our biggest challenges in our jurisdiction right now. Our
vacancy rate right now is probably under .5% and our rents are escalating on a daily basis, Even though we have flexibility within
the program as far as the rents that owners can request for a unit, yet still some of the rents are too high for our clients. They just can’t afford to pay the differences. Housing does a lot of grassroots approach where we contact owners that have ‘For Rent
Signs’ or in the Sunday paper, talk to them and send them information about the program. Housing has owners that are willing to
continue to work with the program. As a joint effort between the three North County Agencies, which would be Encinitas,
Oceanside and Carlsbad, we have done workshops for owners in which we invite them to come and listen to the new changes in
the program and encourage them to participate with the program, offering other information that is available such as new
legislation, fair housing issues and the San Diego Apartment Association.
HOUSING COMMISSION MIN LTTES
DECEMBER 14,2v
PAGE 5 of 9
Chairperson Latas complimented Ms. Nunn’s on her hard work. Mr. Latas questioned if the 481 figure on page 27 would be
changed to 628?
Ms. Nunn gave the following background: “On page 27, the 481 are the number of units that were actually assisted at the time
that we had set this up. We previously had 503 units of rental assist and actually that had been for several years because there
was a freeze on funding for Housing Agencies for additional funds. They were just renewing funds as it expired, but not adding to
funds. We did receive back on April 1st 75 units under a special program called ‘Persons With Disabilities’ that is Rental
Assistance targeted specifically towards people or families whose head of household or spouse are under the age of 62 and who
qualify as a person with disability. So we receive 75 units that were allocated as of April 1st of 2000 and on October 1st of 2000
we received an additional 50 units what they call the ‘Fair Share Allocation.’ And that would be just for anybody on our waiting
list. So that’s what boosted our numbers up to 628. As far as our percentage, when we report our percentages to HUD, we’re
considered 96% leased up right now because they are still working off of the 503 number and we have 485 families leased up as
of just like a week ago. They give you one year to use the funds they give you so, come April is’, then that amount will go up to
the 578 in how they determine our percentages. Then come October 1st it will go up to the full 628. When they look at our
percentages of funding.”
Chairperson Latas further questioned if it is a year?
Ms. Nunn reiterated that yes, it is a year from when they are allocated. Housing can use those funds from the day that they are
allocated, but they do not actually start calculating our percentage of lease until one year from the date they were allocated, in
order to give Housing time to get the units leased out.
Chairperson Latas was concerned if there are still leases available?
Ms. Nunn replied that Housing is working on it. Housing has been fortunate to have owners who are willing to work with the
program. Though there is not a shortage of clients, the City has a problem finding places for them to live.
Commissioner Huston asked if there are any incentives or bonuses offered by the City of which the landlords can partake?
Ms. Nunn shared that the benefits to the owner are the fact that they get a check every month. She went on to explain that the
bulk of the check is usually sent by the Housing Agency. It is sent directly to the owner. Our checks are mailed out the last
working day of the month for the coming first of the month. So they usually get their check on the first of the month or sometimes
before, depending on when that last working day ends on the month prior. The other benefit is that the family is paying their rent
according to what they can afford to pay based on their income, so the owner shouldn’t have any concerns that the family cannot
afford to pay their rent, making non-payment of rent not be an issue. The Housing Agency does also go out and do an annual
inspection. That can give a bonus to an owner by letting them know if there are any problems with the property that needs to be
repaired so that it does not turn into a more costly repair down the road. If they just had someone who was a regular market
tenant, they may not have those same type of on-going routine inspections.
Commissioner Huston inquired if the tenant is still responsible for the repairs?
Ms. Nunn responded that it depends on the repair itself. If it is a tenant-caused repair, of course. But if it is something that is just
during the normal course of wear and tear, then the owner would be responsible for repairing it. But as far as any monetary
incentives to the owner, no, Housing does not have this as yet.
Chairperson Latas gave a follow-up question of a possible with monetary incentive to make it more appealing? He states that
since there’s only so much money coming from the program that he assumes the rest would have to come from the City?
Ms. Nunn confirms that there is no other monetary incentive. She further stated that there’s really no cost the City can waive if
they worked with the program. One thing that they are trying to do on a Federal and a State level is to look at providing tax
incentives for owners to participate, which is out of our hands as far as being able to initiate.
Chairperson Latas asked if it can be done from a City level?
HOUSING COMMISSION MINUTES
DECEMBER 14,200O
PAGE 6 of 9
Ms. Nunn expressed there’s not anything that they have to pay to the City that we could waive.
Chairperson Latas wanted to know if the property taxes all go to the State?
Ms. Nunn replied that they actually go to the County.
Commissioner Huston explained that in the last meeting she attended there was a discussion about some of the motivation to
repair dilapidating buildings and asked whether there could be a link between funds to enhance properties based on the owners
willingness to participate in Section 8?
Ms. Nunn suggested that there could be. But again, with the market being what it is today, even on those dilapidating buildings, it
would be more beneficial to private owners to go out and find secure private funding to do those repairs and to be able to rent the
units without any restrictions. Usually when any kinds of City funds are involved to do any rehabilitation we request that they
agree to keep the units at an affordable rate for a certain period of time.
Commissioner Huston was still concerned if those have been considered?
Ms. Nunn assured her that was correct and asked Ms. Fountain if she may have something more to add to that through
Redevelopment Funds?
Debbie Fountain, Housing and Redevelopment Director, replied that no, she didn’t have too much more to add to that. But went
on to explain that that is something that we’ve been working on when we have been negotiating some of our project deals, is
trying to get more of them to commit to accepting Section 8 clients because one of the problems is, as Ms. Nunn mentioned, is
just getting people to participate in the program as part of the challenge. So what we are trying to do in negotiating some of our
deals that are required for lnclusionary Housing is try to get them to accept the vouchers and certificates as part of the
negotiations that go on there. And so, it is something that we are working on and it is an on-going challenge to try and find
enough units that we can use our rental assistance on. And so we are continuing to work on that and look at new options as to
what might be available in the future. But trying to tie it to some of the projects that already have rent restrictions might be a big
help because then they can’t go up on the market rate rents like everybody else can. Like Ms. Nunn indicated, it is a real difficult
situation to be in when the market is so strong because there’s a lack of supply and so the supply and demand means that they
can increase their rents to almost what ever they want and still get it. And so there is not much of an incentive to restrict their rent
so they can participate on the Section 8 program. I think so far we have just been lucky and have benevolent owners that have
been willing to participate on it. But we are trying to get it more as part of those negotiated deals so if we give them some money
that they accept the Section 8 Certificates or Vouchers. So we’ll continue to work on that and look at other ways that we might be
able to encourage owners to participate. When the market is down, we don’t have any problem because they all come running to
us to get the guaranteed rent. But when it is strong like this it is really hard and every city is having the same problem that has a
Section 8 Program. It is just one of those things that everybody is struggling with and we’re trying to find ways to make it work
better for everyone.”
Housing Staff Representative, Ms. Nunn, replied, Within the confines of the regulations we have made changes to our policies to
make the program as open to owners and as acceptable to them. For example, before the old regulations use require a one-year
lease and in a market like this, that is definitely not a very popular thing. With the changes in the regulations, it allowed for
Housing Agencies to make discretionary policy to accept less than a one-year lease and we’re the only Housing Agency in San
Diego County that will accept a month to month. That has at least opened up our market a little more to owners who are willing to
work with the program. So those are some of the efforts that we are making on our end.
Chairperson Latas asked Commissioner Griffin if he had any questions?
Commissioner Griffin said he was wondering if there are any programs available for single family dwellings?
Ms. Nunn remarked that the Rental Assistance Program can be used for a single family dwelling. It does not necessarily have to be an apartment. It can be used for all forms of housing. It can be duplex, apartment, condos, townhouses, mobile homes on a
space pad either for rent, or mobile homes that are owned by someone who is low-income and renting the space we can assist
HOUSING COMMISSION MINUTES
DECEMBER 14,200
PAGE 7 of 9
them with the space rent. We’re even looking at as far as expanding what is out there to assist our clients so that they can have
affordable housing-persons with disabilities on their request we will allow a shared housing type situation. This is something that
we have not done in the past, We haven’t had one yet where it is actually worked out, but we have had people inquiring about it
and we have explained how it can work within the program.
Chairperson Latas asked that the question here be moved stating that it needs into the record-exhibit one. He volunteered and
read the following: ‘The Housing Commission is going to move for the adoption for the Housing Commission Resolution No.
2000-003, a Resolution of the Housing Commission of the City of Carlsbad, California recommending approval of the 5-Year and
Annual Carlsbad Public Housing Agency Plans and authorization to submit to the U.S. Department of Housing and Urban
Development.’
VOTE:
AYES: 3-o Commissioners: d Renee Huston
Charles Griffin
Chairperson: Roy Latas
NOES: None
ABSTAIN: None
Chairperson Latas confirmed that Resolution No. 2000403 has been recommended for adoption and authorizing to be submitted
to the U.S. Department of Housing and Urban Development.
Chairperson Latas thanked Ms. Nunn for her presentation, commenting it was as good as she could do within her parameters.
Ms. Nunn gave a thank you and commented that it is hard not to just go in there and just start rewriting the template sometimes.
ANNOUNCEMENTS
Debbie Fountain, Housing and Redevelopment Director, was given the floor to give her Director’s Report.
Ms. Fountain reported the following information:
“I was just going to share a few things. Last month we had the Grand Opening for the Laurel Tree Apartment Project. That went
very well. It is an exciting project actually. It won an Orchard Award for its design and planning effort, which is the first affordable
housing project to ever win that award. If you’re not familiar with what that is, that is basically the architectural society, the
American Institute of Architects, I think is their official title. In San Diego County, the division has always had the Orchards and
Onions Award every year. If you get an onion it means it’s bad and if you get an orchard it means it’s really good. The Laurel
Tree Project received one of those orchards. But what was interesting about it is that the City and the project developer received
the award and the City received it for the planning efforts surrounding the project, it’s location, the good things about the planning
effort. And then the project developer actually won it for their architecture. So that was pretty exciting and they used that a lot in
their Grand Opening Ceremony about wining an Orchard. So they’re very proud of that and we’re very proud of that as a City that
an Affordable Housing Project could win that type of Architecture Award. So that was fun.
“And then in January, middle of January, the Poinsettia Station Apartments will be having their Grand Opening Celebration.
They’re actually already leased up, fully leased up. But they have not had their Grand Opening Celebration yet. Laurel Tree
waited until they were leased up as well and so it was a party for the residents as well as all the dignitaries that came. So you’ll be getting invitations to that grand opening. It is always a fun event because the ground breakings are fun, but when you actually
have families that are moving in, it is even more fun for me anyway to see a project actually built. I don’t know if you’ve been by
there, but it’s been getting a lot of praise in just the way it looks, So it may be another one that might win an award too. What was
nice about that project is it actually was built before the rest of the market rate was done. And it is kind of sitting out there all by
itself right now, but eventually it will be filled in with other market rate homes and then there’s also a mixed use project (where it’s
going to be retail and residential above it) that’s part of that development that will be going in between where the apartments are
and the commuter rail station. So kind of the first transit oriented development project that the City has tried. I think it is going to
turn out very nice. Actually the Olson Company who developed the Cherry Tree Walk Project, which was our first for sale product
HOUSING COMMISSION MIN L[TES
DECEMBER 14,200O
PAGE 8 of 9
under Affordable Housing. They are actually looking at developing that project. And so a number of those units will probably be
Affordable as well. So that’s something new that will be coming up.
‘We’re actually still working on a number of other projects that are in the pipeline to provide some additional Affordable Housing.
So in the next year, we may have more meetings than we’ve had this year for financial assistance review purposes because the
Housing Commission does look at any time we’re granting financial assistance, We have a few in the pipeline we haven’t
negotiated any deals yet. But those probably will be coming to you after the first of the year. So there’s actually been a lot going
on and in the last year we’ve added quite a few units to our Affordable Housing stock.
The other thing I wanted to mention was at the last meeting we talked about the Housing Element. And you recommended
approval of that. It went to City Council. City Council recommend approval of that and just a couple weeks ago we received
notice from the State that they’ve approved our Housing Element. And actual we received a kudos from the State on our Housing
Element. They said it was one of the best that they’ve ever seen in the State and it’s very thorough and they were very
impressed with it. So, that’s always nice to hear. It takes a lot of work to put those together and so it’s nice when another agency
recognizes that, especially someone that has to certify your plan. It’s always nice to hear that because the last Housing Element
that went through, we weren’t quite as lucky in getting kudos. We got a lot of negative on it. The last time we tried to do this
because the City had not really made any effort in terms of providing Affordable Housing. So we have done a lot more since that
time. And so the second time around it was a lot easier to go through the State.
“So with that, those are my announcements for the evening and we’d like to wish everybody a Happy Holiday! And hopefully,
we’ll start seeing more of you after the first of the year.”
Chairperson Latas thanked Ms. Fountain and congratulated her in all her part in the Orchard Award in having a hand in it and
acknowledged that both Ms. Nunn and her had helped with the Element and that a lot of positive things have happened since he
had started three years ago. He apologized for having missed the Laurel Tree Opening giving his limited potential of when he
can work which is in the afternoon and for Poinsettia before the 15M of January.
He didn’t have much as the Chairman to report, having not been in very many meetings and since Ms. Fountain has given her
Directors Report he stated they are ready to adjourn.
ADJOURNMENT
By proper motion, the regular meeting of December 14,200O was adjourned at 6:45 p.m.
Respectfully submitted,
DEBBIE FOUNTAIN
Housing and Redevelopment Director
JUDY KIRSCH
Minutes Clerk
MINUTES ARE ALSO TAPED AND KEPT ON FILE UNTIL THE WRITTEN MINUTES ARE APPROVED.
EXHIBIT 4
U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
PHA Plans
5 Year Plan for Fiscal Years 2000 - 2004
Annual Plan for Fiscal Year 2000
NOTE: THIS PHA PLANS TEMPLATE (HUD 50075) IS TO BE COMPLETED IN
ACCORDANCE WITH INSTRUCTIONS LOCATED IN APPLICABLE PIH NOTICES
HUD 50075
OMB Approval No: 2577-0226
Expires: 03/31/2002
PHA Plan
Agency Identification
PHA Name: Carlsbad Housing Agency
PHA Number: CA077
PHA Fiscal Year Beginning: (mm/yyyy) 07/2000
Public Access to Information
Information regarding any activities outlined in this plan can he obtained by
contacting: (select all that apply) q Main administrative office of the PHA
0 PHA development management offices
0 PHA local offices
Display Locations For PHA Plans and Supporting Documents
The PHA Plans (including attachments) are available for public inspection at: (select all
that apply) q M’ d am a ministrative office of the PHA
0 PHA development management offices
0 PHA local offices q Main administrative office of the local government
0 Main administrative office of the County government q Main administrative office of the State government q Public library q PHA website q Other (list below)
Carlsbad Senior Center
Faraday Building
PHA Plan Supporting Documents are available, for inspection at: (select all that apply) q Main business office of the PHA
0 PHA development management offices
0 Other (list below)
PI-IA Identification Section, Page 1 HUD 50075
OMB Approval No: 2577-0226
Expires: 03/3 l/2002
S-YEAR PLAN
PHA FISCAL YEARS 2000 - 2004
[24 CFR Part 903.51
A. Mission
State the PHA’s mission for serving the needs of low-income, very low income, and extremely low-income
families in the PHA’s jurisdiction. (select one of the choices below)
The mission of the PHA is the same as that of the Department of Housing and
Urban Development: To promote adequate and affordable housing, economic
opportunity and a suitable living environment free from discrimination.
The PHA’s mission is: to implement the City Council’s policy regarding housing
assistance for low and moderate income households.
B. Goals
The goaIs and objectives listed below are derived from HUD’s strategic Goals and Objectives and those
emphasized in recent legislation. PJUs may select any of these goals and objectives as their own, or
identify other goals and/or objectives. Whether selecting the HUD-suggested objectives or their own,
PHAS ARE STRONGLY ENCOURAGED TO IDENTIFY QUANTIFIABLE MEASURES OF
SUCCESS IN REACHING THEIR OBJECTIVES OVER THE COURSE OF THE 5 YEARS.
(Quantifiable measures would include targets such as: numbers of families served or PHAS scores
achieved.) PHAs should identify these measures in the spaces to the right of or below the stated objectives.
HUD Strategic Goal: Increase the availability of decent, safe, and affordable
housing.
IXI PHA Goal: Expand the supply of assisted housing
Objectives:
lxl The Carlsbad Housing Agency will apply for all available funding for
additional rental vouchers.
Reduce public housing vacancies:
Leverage private or other public funds to create additional housing
opportunities:
cl Acquire or build units or developments q Other (list below)
q PHA Goal: Improve the quality of assisted housing
5 Year Plan Page 1
HUD 50075
OMB Approval No: 2577-0226
Expires: 03/31/2002
Objectives: q Ix1
151 lx
q q q q Lzl
Improve public housing management: (PHAS score)
Improve voucher management: (SEMAP score)
l HUD shall recognize the Carlsbad Housing Agency as a high
performer by June 30,2005.
Increase customer satisfaction:
Concentrate on efforts to improve specific management functions:
l Streamline lease procedures, by June 30, 2005, to ensure the initial
HAP check to owner is received within two weeks of initial move-in.
l Provide owners the option of receiving HAP payments via automatic
deposit prior to June 30,2005.
Renovate or modernize public housing units:
Demolish or dispose of obsolete public housing:
Provide replacement public housing:
Provide replacement vouchers:
Other: (list below)
l The Carlsbad Housing Agency will achieve and sustain a utilization
rate of 98% by June 30,2005.
l Implement a Rental Assistance Participant Education Enhancement
Program by June 30,2001, and organize 3 informational workshops.
PHA Goal: Increase assisted housing choices
Obiectives: IXJ-
w
lxl
IXJ
q
Provide voucher mobility counseling:
l The Carlsbad Housing Agency shall provide voucher mobility
counseling at all briefings, intakes and move appointments; and shall
continue to be a partner in the regional Community Opportunities
Program (Regional Opportunity Counseling Program).
Conduct outreach efforts to potential voucher landlords:
l The Carlsbad Housing Agency shall conduct outreach efforts to
potential voucher landlords in conjunction with the Community
Opportunities Program, and will participate in three informational
meetings annually to attract new landlords.
Increase voucher payment standards:
l The Carlsbad Housing Agency shall continue utilizing a Voucher
Payment Standard at 110% of the HUD Fair Market Rents in an effort
to increase assisted housing choices.
Implement voucher homeownership program:
l The Carlsbad Housing Agency will implement a program to assist
participants to use tenant-based rental assistance to become
homeowners by June 30, 2005 (provided it is feasible within the city of
Carlsbad’s jurisdiction).
Implement public housing or other homeownership programs:
5 Year Plan Page 2
HUD 50075
OMB Approval No: 2577-0226
Expires: 03/3 I/2002
Implement public housing site-based waiting lists:
Convert public housing to vouchers:
Other: (list below)
l The Carlsbad Housing Agency shall develop and publish an
informational newsletter for current and potential owners for the
Housing Choice Voucher Program.
HUD Strategic Goal: Improve community quality of life and economic vitality
0 PHA Goal: Provide an improved living environment
Objectives:
0 Implement measures to deconcentrate poverty by bringing higher income
public housing households into lower income developments:
cl Implement measures to promote income mixing in public housing by
assuring access for lower income families into higher income
developments:
0 Implement public housing security improvements:
cl Designate developments or buildings for particular resident groups
(elderly, persons with disabilities)
0 Other: (list below)
HUD Strategic Goal: Promote self-suffkiency and asset development of families
and individuals
lzl PHA Goal: Promote self-sufficiency and asset development of assisted
households
Objectives:
w Increase the number and percentage of employed persons in assisted
families:
l The Carlsbad Housing Agency shall continue to administer a Family
Self-Sufficiency Program. q Provide or attract supportive services to improve assistance recipients’
employability:
IXI Provide or attract supportive services to increase independence for the
elderly or families with disabilities:
l The Carlsbad Housing Agency will continue to meet with agencies that
assist persons with disabilities on a bi-annual basis to obtain
information about supportive services available for persons with
disabilities.
[x1 Other: (list below)
5 Year Plan Page 3
HUD 50075
OMB Approval No: 25714226
Expires: 03/31/2002
l The Carlsbad Housing Agency will provide information to participants
on homeownership opportunities and first-time homebuyers programs
that the Agency offers.
HUD Strategic Goal: Ensure Equal Opportunity in Housing for all Americans
IXI PHA Goal: Ensure equal opportunity and affirmatively further fair housing
Objectives:
Ix] Undertake affirmative measures to ensure access to assisted housing
regardless of race, color, religion national origin, sex, familial status, and
disability:
l The Carlsbad Housing Agency shall provide information about equal
opportunity and fair housing at all Section 8 Program briefings. In
addition, the agency shall provide reasonable accommodations for
persons with disabilities.
l The Carlsbad Housing Agency will continue to contract with Heartland
Human Relations and Fair Housing Association to provide fair housing
assistance to Carlsbad residents.
0 Undertake affirmative measures to provide a suitable living environment
for families living in assisted housing, regardless of race, color, religion
national origin, sex, familial status, and disability:
0 Undertake affirmative measures to ensure accessible housing to persons
with all varieties of disabilities regardless of unit size required:
0 Other: (list below)
Other PHA Goals and Objectives: (list below)
5 Year Plan Page 4
HUD 50075
OMB Approval No: 2577-0226
Expires: 03/31/2002
-,
Annual PHA Plan
PHA Fiscal Year 2000
[24 CFR Part 903.71
k Annual Plan Type:
Select which type of Annual Plan the PHA wiB submit.
q Standard Plan
Streamlined Plan: q High Performing PHA
0 Small Agency (~250 Public Housing Units) q Administering Section 8 Only
q Troubled Agency Plan
ii Executive Summary A of the Annual PHA Plan
[24 CFR Part 903.7 9 (r)]
Provide a brief overview of the information in the Annual Plan, including highlights of major initiatives
and discretionary policies the PHA has included in the Annual Plan.
Not required per PIH 9941.
iii. Annual Plan Table of Contents
[24 CFR Part 903.7 9 (r)]
Provide a table of contents for the Annual Plan, including attachments, and a list of supporting
documents available for public inspection.
Table of Contents
# Page
Annual Plan
i. Executive Summary
ii. Table of Contents
1. Housing Needs
2. Financial Resources
3. Policies on Eligibility, Selection and Admissions
4. Rent Determination Policies
5. Operations and Management Policies
6. Grievance Procedures
7. Capital Improvement Needs
8. Demolition and Disposition
9. Designation of Housing
10. Conversions of Public Housing
11. Homeownership
12. Community Service Programs
N/A
5
10
12
22
27
28
N/A
N/A
N/A
N/A
35
37
FY 2000 Annual Plan Page 1
HUD 50075
OMB Approval No: 2577-0226
Expires: 03/31/2002
13. Crime and Safety
14. Pets (Inactive for January 1 PIUS)
15. Civil Rights Certifications (included with PHA Plan Certifications)
16. Audit
17. Asset Management
18. Other Information
Attachments
N/A
N/A
41
42
N/A
N/A
Indicate which attachments are provided by selecting all that apply. Provide the attachment’s name (A,
B, etc.) in the space to the left of the name of the attachment. Note: If the attachment is provided as a
SEPARATE file submission from the PHA Plans file, provide the file name in parentheses in the space
to the right of the title.
Required Attachments:
cl Admissions Policy for Deconcentration q FY 2000 Capital Fund Program Annual Statement
0 Most recent board-approved operating budget (Required Attachment for PI-Us
that are troubled or at risk of being designated troubled ONLY)
Optional Attachments: q PHA Management Organizational Chart
0 FY 2000 Capital Fund Program 5 Year Action Plan
0 Public Housing Drug Elimination Program (PHDEP) Plan
0 Comments of Resident Advisory Board or Boards (must be attached if not
included in PHA Plan text)
0 Other (List below, providing each attachment name)
Supporting Documents Available for Review
Indicate which documents are available for public review by placing a mark in the “Applicable & On
Display” column in the appropriate rows. All listed documents must be on display if applicable to the
program activities conducted by the PHA.
List of Supporting Documents Available for Review
Applicable Supporting Document Applicable Plan
& Component
On Display
A PHA Plan Certifications of Compliance with the PHA Plans 5 Year and Annual Plans
and Related Regulations
B State/Local Government Certification of Consistency with 5 Year and Annual Plans
the Consolidated Plan
C Fair Housing Documentation: 5 Year and Annual Plans
Records reflecting that the PHA has examined its programs
or proposed programs, identified any impediments to fair
housing choice in those programs, addressed or is
addressing those impediments in a reasonable fashion in view
of the resources available, and worked or is working with
local jurisdictions to implement any of the jurisdictions’ initiatives to affirmatively further fair housing that require
the PHA’s involvement.
FY 2000 Annual Plan Page 2
HUD 50075
OMB Approval No: 2577-0226
Expires: 03/31/2002
C
Applicable
&
On Display
D
List of Supporting Documents Available for
Supporting Document
Consolidated Plan for the jurisdiction/s in which the PHA is
located (which includes the Analysis of Impediments to Fair
Housing Choice (AI))) and any additional backup data to
support statement of housing needs in the jurisdiction
Most recent board-approved operating budget for the public
housing program
Public Housing Admissions and (Continued) Occupancy
Policy (A&O), which includes the Tenant Selection and
Assignment Plan [TSAP]
E Section 8 Administrative Plan
I [ Public Housing Deconcentration and Income Mixing
Documentation:-
1. PHA board certifications of compliance with
deconcentration requirements (section 16(a) of the US
Housing Act of 1937, as implemented in the 2/18/99
Quality Housing and Work Responsibility Act Initial
Guidance; Notice and any further HUD guidance) and
2. Documentation of the required deconcentration and
income mixing analysis
Public housing rent determination policies, including the
1 methodology for setting public housing flat rents - u check here if included in the public housing
A & 0 Policy
E
E F
Schedule of flat rents offered at each public housing
development
cl check here if included in the public housing
A & 0 Policy
Section 8 rent determination (payment standard) policies
lxl check here if included in Section 8
Administrative Plan
Public housing management and maintenance policy
documents, including policies for the prevention or
eradication of pest infestation (including cockroach
infestation)
Public housing grievance procedures
cl check here if included in the public housing
A & 0 Policy
Section 8 informal review and hearing procedures
w check here if included in Section 8
Administrative Plan
The HUD-approved Capital Fund/Comprehensive Grant
Program Annual Statement (HUD 52837) for the active grant
vear
1 Most recent CIAP Budget/Progress Report (HUD 52825) for Annual Plan: Capital Needs
2eview
Applicable
Component
Plan
Annual Plan:
Housing Needs
Annual Plan:
Financial Resources:
Annual Plan: Eligibility,
Selection, and Admissions Policies
Annual Plan: Eligibility,
Selection, and Admissions
Policies
Annual Plan: Eligibility,
Selection, and Admissions
Policies
Annual Plan: Rent
Determination
Annual Plan: Rent
Determination
Annual Plan: Rent
Determination
Annual Plan: Operations
and Maintenance
Annual Plan: Grievance
Procedures
Annual Plan: Grievance
Procedures
Annual Plan: Capital Needs
1
FY 2000 Annual Plan Page 3
HUD 50075
OMB Approval No: 2577-0226
Expires: 03/3 l/2002
-,
m, if not included as an
roved or submitted HOPE VI Revitalization Plans or an
the results of that audit and the PI-IA’s
FY 2000 Annual Plan Page 4
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Expires: 03/31/2002
1. Statement of Housinp Needs
[24 CFR Part 903.7 9 (a)]
A. Housing Needs of Families in the Jurisdiction/s Served by the PHA
Based upon the information contained in the Consolidated Plan/s applicable to the jurisdiction, and/or
other data available to the PHA, provide a statement of the housing needs in the jurisdiction by
completing the following table. In the “Overall” Needs column, provide the estimated number of renter
families that have housing needs. For the remaining characteristics, rate the impact of that factor on-the
housing needs for each family type, from 1 to 5, with 1 being “no impact” and 5 being “severe impact.” Use N/A to indicate that no information is available upon which the PI-IA can make this assessment.
Family Type
Income <= 30%
of AMI
Income >30% but
<=50% of AMI
Income >50% but
<80% of AMI
Elderly
Families with
Disabilities
Black-Non
Hisnanic
Asian/Pacific
Islander/Other
Hisnanic
Race/Ethnicitv
Housing Needs of Families in the Jurisdiction
90 1 N/A 1 N/A 1 N/A
N/A 1 N/A 1 N/A 1 N/A
1.264 N/A N/A N/A
N/A N/A
N/A N/A
N/A 1 N/A
Laca-
ti0n
5
5
3
1
5
N/A
N/A
N/A
What sources of information did the PHA use to conduct this analysis? (Check all that
apply; all materials must be made available for public inspection.)
. (XI Consolidated Plan of the Jurisdiction/s
Indicate year: 1995-2000 q U.S. Census data: the Comprehensive Housing Affordability Strategy
(“CHAS”) dataset q American Housing Survey data
Indicate year: q Other housing market study
Indicate year:
0 Other sources: (list and indicate year of information)
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B. Housing Needs of Families on the Public Housing and Section 8
Tenant- Based Assistance Waiting Lists
State the housing needs of the families on the PHA’s waiting list/s. Complete one table for each type
of PHA-wide waiting list administered by the PHA. PHAs may provide separate tables for site-
based or sub-jurisdictional public housing waiting lists at their option.
Housing Needs of Families on the Waiting List
Note: The waiting list is currently being purged, updated and converted to a new
database. Statistical information reported is from data available from old waiting
list data dated June 1999.
Waiting list type: (select one)
IXI s ection 8 tenant-based assistance
cl Public Housing
0 Combined Section 8 and Public Housing
0 Public Housing Site-Based or sub-jurisdictional waiting list (optional)
If used, identify which development/subjurisdiction:
# of families % of total families Annual Turnover
I I I Waiting list total 1 2,136 ! Not Avail.
Extremely low 1,175 55%
income <=30% AMI >~ , ,
Very low income 961 45%
(>30% but <=50%
AW ,_’
Low income 0 0%
(>50% but <80%
Am) ‘j _“_
Families with 1,525 71.0% ‘, ,,, children ” >,, :
Elderlv families 376 18.0%
Families with 468 22.0%
Disabilities !,
White 1,578 72.9%
Black 309 14.3% ,
Indian/Alaskan 37 1.7% ‘<
Asian/Pacific 77 3.6%
Hispanic
Characteristics by
Bedroom Size
(Public Housing
Only)
1BR
520 24.0%
FY 2000 Annual Plan Page 6
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3 \
-
Housing Needs of Families on the Waiting List
Note: The waiting list is currently being purged, updated and converted to a new
database. Statistical information reported is from data available from old waiting
list data dated June 1999.
3BR
4BR
5BR
5+ BR
Is the waiting list closed (select one)? q No 0 Yes
If yes:
How long has it been closed (# of months)?
Does the PHA expect to reopen the list in the PHA Plan year? 0 No q Yes
Does the PHA permit specific categories of families onto the waiting list, even if
generally closed? [7 No 0 Yes
q
q cl q
0
lx
ta
Lxl
C. Strategy for Addressing Needs
Provide a brief description of the PHA’s strategy for addressing the housing needs of families in the
jurisdiction and on the waiting list IN THE UPCOMING YEAR, and the Agency’s reasons for
choosing this strategy.
(1) Strategies
Need: Shortage of affordable housing for all eligible populations
Strategy 1. Maximize the number of affordable units available to the PHA within
its current resources by:
Select all that apply
Employ effective maintenance and management policies to minimize the
number of public housing units off-line
Reduce turnover time for vacated public housing units
Reduce time to renovate public housing units
Seek replacement of public housing units lost to the inventory through mixed
finance development
Seek replacement of public housing units lost to the inventory through section
8 replacement housing resources
Maintain or increase section 8 lease-up rates by establishing payment standards
that will enable families to rent throughout the jurisdiction
Undertake measures to ensure access to affordable housing among families
assisted by the PHA, regardless of unit size required
Maintain or increase section 8 lease-up rates by marketing the program to
owners, particularly those outside of areas of minority and poverty
concentration
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0 Maintain or increase section 8 lease-up rates by effectively screening Section 8
applicants to increase owner acceptance of program q Participate in the Consolidated Plan development process to ensure
coordination with broader community strategies q Other (list below)
Strategy 2: Increase the number of affordable housing units by:
Select all that apply
q Apply for additional section 8 units should they become available
N Leverage affordable housing resources in the community through the creation
of mixed - finance housing
0 Pursue housing resources other than public housing or Section 8 tenant-based
assistance.
0 Other: (list below)
Need: Specific Family Types: Families at or below 30% of median
Strategy 1: Target available assistance to families at or below 30 % of AM1
Select all that apply
Exceed HUD federal targeting requirements for families at or below 30% of
AMI in public housing
Exceed HUD federal targeting requirements for families at or below 30% of
AMI in tenant-based section 8 assistance
Employ admissions preferences aimed at families with economic hardships
Adopt rent policies to support and encourage work
Other: (list below)
l The Carlsbad Housing Agency has established an admissions preference for
applicants who are at or below 30% of AMT.
Need: Specific Family Types: Families at or below 50% of median
Strategy 1: Target available assistance to families at or below 50% of AM1
Select all that apply
0 Employ admissions preferences aimed at families who are working
cl Adopt rent policies to support and encourage work
0 Other: (list below)
Need: Specific Family Types: The Elderly
Strategy 1: Target available assistance to the elderly:
Select all that apply
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Seek designation of public housing for the elderly
Apply for special-purpose vouchers targeted to the elderly, should they become
available
Other: (list below)
Need: Specific Family Types: Families with Disabilities
Strategy 1: Target available assistance to Families with Disabilities:
Select all that apply
Seek designation of public housing for families with disabilities
Carry out the modifications needed in public housing based on the section 504
Needs Assessment for Public Housing
Apply for special-purpose vouchers targeted to families with disabilities,
should they become available
Affirmatively market to local non-profit agencies that assist families with
disabilities
Other: (list below)
Need: Specific Family Types: Races or ethnicities with disproportionate housing
needs
Strategy 1: Increase awareness of PHA resources among families of races and
ethnicities with disproportionate needs:
Select if applicable
Affirmatively market to races/ethnicities shown to have disproportionate
housing needs
Other: (list below)
Strategy 2: Conduct activities to afftrmatively further fair housing
Select all that apply
Counsel section 8 tenants as to location of units outside of areas of poverty or
minority concentration and assist them to locate those units
Market the section 8 program to owners outside of areas of poverty /minority
concentrations
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Other: (list below)
l Contract with Heartland Human Relations and Fair Housing Association to
provide assistance in filing discrimination complaints and train staff,
owners and participants on Fair Housing laws and issues.
Other Housing Needs & Strategies: (list needs and strategies below)
(2) Reasons for Selecting Strategies
Of the factors listed below, select all that influenced the PI-IA’s selection of the
strategies it will pursue:
q Funding constraints q Staffing constraints q Limited availability of sites for assisted housing q Extent to which particular housing needs are met by other organizations in the
community
Evidence of housing needs as demonstrated in the Consolidated Plan and other
information available to the PHA q Influence of the housing market on PHA programs
H Community priorities regarding housing assistance q Results of consultation with local or state government q Results of consultation with residents and the Resident Advisory Board
IXI Results of consultation with advocacy groups
0 Other: (list below)
2. Statement of Financial Resources
[24 CFFt Part 903.7 9 (b)]
List the financial resources that are anticipated to be available to the PHA for the support of Federal
public housing and tenant-based Section 8 assistance programs administered by the PHA during the Plan
year. Note: the table assumes that Federal public housing or tenant based Section 8 assistance grant
funds are expended on eligible purposes; therefore, uses of these funds need not be stated. For other
funds, indicate the use for those funds as one of the following categories: public housing operations,
public housing capital improvements, public housing safety/security, public housing supportive services,
Section 8 tenant-based assistance, Section 8 supportive services or other.
1 Financial Resources: I
Planned Sources and Uses
Sources Planned $ Planned Uses
1. Federal Grants (FY 2000 grants) N/A
a) Public Housing Operating Fund
b) Public Housing Capital Fund
c) HOPE VI Revitalization
d) HOPE VI Demolition
N/A
N/A
N/A
N/A
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Financial Resources:
Planned Sources and Uses
Sources Planned $
e) Annual Contributions for Section $3,693,628
8 Tenant-Based Assistance
f) Public Housing Drug Elimination N/A
Program (including any Technical
Assistance funds)
Planned Uses
g) Resident Opportunity and Self- $28,620
Sufficiency Grants
h) Community Development Block N/A
Grant
i) HOME N/A
Other Federal Grants (list below) N/A
2. Prior Year Federal Grants N/A
(unobligated funds only) (list
below)
3. Public Housing Dwelling Rental N/A
Income I
4. Other income (list below) N/A
14. Non-federal sources (list below) 1 N/A I
Total resources I I
1 $3.722.248
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3. PHA Policies Governing Eligibility, Selection, and Admissions
[24 CFR Part 903.7 9 (c)]
A. Public Housing - The PHA does not administer public housing.
Exemptions: PHAs that do not administer public housing are not required to complete subcomponent
3A.
ll) Eligibility
a. When does the PI-IA verify eligibility for admission to public housing? (select all
that apply) q When families are within a certain number of being offered a unit: (state
number)
0 When families are within a certain time of being offered a unit: (state time)
0 Other: (describe)
b. Which non-income (screening) factors does the PI-IA use to establish eligibility for
admission to public housing (select all that apply)? q Criminal or Drug-related activity q Rental history
0 Housekeeping
0 Other (describe)
c. 0 Yes 0 No: Does the PHA request criminal records from local law
enforcement agencies for screening purposes?
d. 0 Yes 0 No: Does the PHA request criminal records from State law
e. c] Yes 0 No:
enforcement agencies for screening purposes?
Does the PHA access FBI criminal records from the FBI for
screening purposes? (either directly or through an NCIC-
authorized source)
j2)Waiting List Oreanization
a. Which methods does the PHA plan to use to organize its public housing waiting list
(select all that apply) q Community-wide list
0 Sub-jurisdictional lists
0 Site-based waiting lists
0 Other (describe)
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b. Where may interested persons apply for admission to public housing? q PHA main administrative office
0 PHA development site management office
0 Other (list below)
c. If the PHA plans to operate one or more site-based waiting lists in the coming year,
answer each of the following questions; if not, skip to subsection (3) Assignment
1. How many site-based waiting lists will the PHA operate in the coming
year?
2. q Yes 0 No: Are any or all of the PHA’s site-based waiting lists new for the
upcoming year (that is, they are not part of a previously-HUD-
approved site based waiting list plan)?
If yes, how many lists?
3. 0 Yes 0 No: May families be on more than one list simultaneously
If yes, how many lists?
4. Where can interested persons obtain more information about and sign up to be on
the site-based waiting lists (select all that apply)? q PHA main administrative office q All PHA development management offices q Management offices at developments with site-based waiting lists q At the development to which they would like to apply
Cl Other (list below)
13) Assiament
a. How many vacant unit choices are applicants ordinarily given before they fall to the
bottom of or are removed from the waiting list? (select one) q One q Two
Cl Three or More
b. 0 Yes 0 No: Is this policy consistent across all waiting list types?
c. If answer to b is no, list variations for any other than the primary public housing
waiting list/s for the PHA:
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(4) Admissions Preferences
a. Income targeting:
0 Yes 0 No: Does the PHA plan to exceed the federal targeting requirements by
targeting more than 40% of all new admissions to public housing
to families at or below 30% of median area income?
b. Transfer policies:
In what circumstances will transfers take precedence over new admissions? (list
below)
cl Emergencies
0 Overhoused
0 Underhoused
0 Medical justification
0 Administrative reasons determined by the PHA (e.g., to permit modemization
work)
0 Resident choice: (state circumstances below)
0 Other: (list below)
c. Preferences
1. 0 Yes 0 No: Has the PHA established preferences for admission to public
housing (other than date and time of application)? (If “no” is
selected, skip to subsection (5) Occupancy)
2. Which of the following admission preferences does the PHA plan to employ in the
coming year? (select all that apply from either former Federal preferences or other
preferences)
Former Federal preferences:
0 Involuntary Displacement (Disaster, Government Action, Action of Housing
Owner, Inaccessibility, Property Disposition)
0 Victims of domestic violence
0 Substandard housing
0 Homelessness
0 High rent burden (rent is > 50 percent of income)
Other preferences: (select below)
0 Working families and those unable to work because of age or disability
0 Veterans and veterans’ families
0 Residents who live and/or work in the jurisdiction
0 Those enrolled currently in educational, training, or upward mobility programs q Households that contribute to meeting income goals (broad range of incomes)
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Households that contribute to meeting income requirements (targeting)
Those previously enrolled in educational, training, or upward mobility
programs q Victims of reprisals or hate crimes
[7 Other preference(s) (list below)
3. If the PHA will employ admissions preferences, please prioritize by placing a “1” in
the space that represents your first priority, a “2” in the box representing your second
priority, and so on. If you give equal weight to one or more of these choices (either
through an absolute hierarchy or through a point system), place the same number next
to each. That means you can use “1” more than once, “2” more than once, etc.
Date and Time
Former Federal preferences:
Involuntary Displacement (Disaster, Government Action, Action of Housing
Owner, Inaccessibility, Property Disposition)
Victims of domestic violence
Substandard housing
Homelessness
High rent burden
Other preferences (select all that apply) q Working families and those unable to work because of age or disability q Veterans and veterans’ families
0 Residents who live and/or work in the jurisdiction q Those enrolled currently in educational, training, or upward mobility programs
0 Households that contribute to meeting income goals (broad range of incomes)
0 Households that contribute to meeting income requirements (targeting)
0 Those previously enrolled in educational, training, or upward mobility
programs q Victims of reprisals or hate crimes
0 Other preference(s) (list below)
4. Relationship of preferences to income targeting requirements: q The PHA applies preferences within income tiers q Not applicable: the pool of applicant families ensures that the PHA will meet
income targeting requirements
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(5) Occupancy
a. What reference materials can applicants and residents use to obtain information
about the rules of occupancy of public housing (select all that apply)
[7 The PHA-resident lease
0 The PHA’s Admissions and (Continued) Occupancy policy
0 PHA briefing seminars or written materials
0 Other source (list)
b. How often must residents notify the PHA of changes in family composition?
(select all that apply) q A t an annual reexamination and lease renewal q Any time family composition changes q At family request for revision
0 Other (list)
(6) Deconcentration and Income Mixing;
a. 0 Yes 0 No: Did the PHA’s analysis of its family (general occupancy)
developments to determine concentrations of poverty indicate the
need for measures to promote deconcentration of poverty or
income mixing?
b. 0 Yes 0 No: Did the PHA adopt any changes to its admissions policies based
on the results of the required analysis of the need to promote
deconcentration of poverty or to assure income mixing?
c. If the answer to b was yes, what changes were adopted? (select all that apply)
0 Adoption of site-based waiting lists
If selected, list targeted developments below:
Employing waiting list “skipping” to achieve deconcentration of poverty or
income mixing goals at targeted developments
If selected, list targeted developments below:
Employing new admission preferences at targeted developments
If selected, list targeted developments below:
0 Other (list policies and developments targeted below)
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d. 0 Yes 0 No: Did the PHA adopt any changes to other policies based on the
results of the required analysis of the need for deconcentration
of poverty and income mixing?
e. If the answer to d was yes, how would you describe these changes? (select all that
apply)
Additional affirmative marketing
Actions to improve the marketability of certain developments
Adoption or adjustment of ceiling rents for certain developments
Adoption of rent incentives to encourage deconcentration of poverty and
income-mixing
0 Other (list below)
f. Based on the results of the required analysis, in which developments will the PHA
make special efforts to attract or retain higher-income families? (select all that apply)
0 Not applicable: results of analysis did not indicate a need for such efforts
0 List (any applicable) developments below:
g. Based on the results of the required analysis, in which developments will the PHA
make special efforts to assure access for lower-income families? (select all that apply)
c] Not applicable: results of analysis did not indicate a need for such efforts
0 List (any applicable) developments below:
B. Section 8
Exemptions: PHAS that do not administer section 8 are not required to complete sub-component 3B.
Unless otherwise specified, all questions in this section apply only to the tenant-based section 8
assistance program (vouchers, and until completely merged into the voucher program,
certificates).
(1) Eligibilitv
a. What is the extent of screening conducted by the PHA? (select all that apply)
0 Criminal or drug-related activity only to the extent required by law or
regulation
0 Criminal and drug-related activity, more extensively than required by law or
regulation q More general screening than criminal and drug-related activity (list factors
below) q Other (list below):
l The Housing Agency screens criminal or drug-related activity only to the
extent required by law or regulation. The Housing Agency may waive the
requirement prohibiting admission of persons evicted from the Section 8
program due to drug-related criminal activity for a three-year period, if the
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person demonstrates successful completion of a rehabilitation program
approved by the Housing Agency. In addition, the Housing Agency will on
a case-by-case basis determine if persons previously involved in violent
criminal activity will be admitted to the Section 8 program. The Housing
Agency may require a person who has previously been involved in violent
criminal activity to document that rehabilitative efforts have been made.
b. 0 Yes q No: Does the PHA request criminal records from local law enforcement
agencies for screening purposes?
c. 0 Yes q No: Does the PHA request criminal records from State law
enforcement agencies for screening purposes?
d. 0 Yes q No: Does the PHA access FBI criminal records from the FBI for
screening purposes? (either directly or through an NCIC-
authorized source)
e. Indicate what kinds of information you share with prospective landlords? (select all
that apply) q Criminal or drug-related activity q Other (describe below):
l Upon written authorization from an applicant or participant, the HA will
provide a written response to a prospective owner divulging the following
information, if available:
o Name, address and telephone number of the current and three most
recent landlords.
o Date of occupancy and the address of the three most recent units
occupied.
o The dollar amount of Section 8 damage claims paid in the last three
years.
o The number of people in the household.
12) Waiting List Owanization
a. With which of the following program waiting lists is the section 8 tenant-based
assistance waiting list merged? (select all that apply)
IXI None
0 Federal public housing
0 Federal moderate rehabilitation q Federal project-based certificate program
0 Other federal or local program (list below)
b. Where may interested persons apply for admission to section 8 tenant-based
assistance? (select all that apply)
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IXI PHA main administrative office q Other (list below)
l Via a voice mail system.
(3) Search Time
a. q Yes 0 No: Does the PHA give extensions on standard 60-day period to
search for a unit?
If yes, state circumstances below:
The applicant/participant will initially be issued a Voucher for the full term of 120
days. An extension beyond 120 days may be granted as a “reasonable
accommodation” for a person with disabilities. Only one extension will be granted for
an additional term of 60 days. The request for extension must be in writing.
Extensions beyond 120 days, other than those for “reasonable accommodation”, will
only be considered for extenuating circumstances in which the applicant/participant
was not able to search for housing. Third-party documentation will be required for
extensions beyond 120 days. The extension granted will only be for the amount of
time that the applicant/participant was not able to search for housing. Examples of
extension requests that may be approved by the Housing Agency that prevented the
applicant/participant from searching for housing include hospitalization and/or serious
illness. In most cases, 120 days is adequate time to locate a suitable unit. Extensions
will not be granted because of credit problems or financial inability to relocate to
another unit.
14) Admissions Preferences
a. Income targeting
1x1 Yes 0 No: Does the PI-IA plan to exceed the federal targeting requirements by
targeting more than 75% of all new admissions to the section 8
program to families at or below 30% of median area income?
b. Preferences
1. q Yes 0 No: Has the PHA established preferences for admission to section 8
tenant-based assistance? (other than date and time of
application) (if no, skip to subcomponent (5) Special purpose
section 8 assistance programs)
2. Which of the following admission preferences does the PHA plan to employ in the
coming year? (select all that apply from either former Federal preferences or other
preferences)
Former Federal preferences
0 Involuntary Displacement (Disaster, Government Action, Action of Housing
Owner, Inaccessibility, Property Disposition)
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0 Victims of domestic violence
0 Substandard housing q Homelessness
0 High rent burden (rent is > 50 percent of income)
Other preferences (select all that apply)
0 Working families and those unable to work because of age or disability q Veterans and veterans’ families q Residents who live andYor work in your jurisdiction q Those enrolled currently in educational, training, or upward mobility programs
0 Households that contribute to meeting income goals (broad range of incomes)
0 Households that contribute to meeting income requirements (targeting) q Those previously enrolled in educational, training, or upward mobility
programs
0 Victims of reprisals or hate crimes q Other preference(s) (list below)
l Displaced by Government Action
l A single person who is elderly, disabled or displaced is selected before a
single person who is not elderly, disabled, or displaced.
3. If the PI-IA will employ admissions preferences, please prioritize by placing a “1” in
the space that represents your first priority, a “2” in the box representing your
second priority, and so on. If you give equal weight to one or more of these
choices (either through an absolute hierarchy or through a point system), place the
same number next to each. That means you can use “1” more than once, “2” more
than once, etc.
0 1 Date and Time
Former Federal preferences
Involuntary Displacement (Disaster, Government Action, Action of Housing
Owner, Inaccessibility, Property Disposition)
Victims of domestic violence
Substandard housing
Homelessness
High rent burden
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Other preferences (select all that apply)
B
Working families and those unable to work because of age or disability
Veterans and veterans’ families:
l A head of household or spouse who has been discharged from military
service under honorable or general (except dishonorable) conditions, or a
II
spouse of a deceased veteran will have preference over non-veterans.
1 Residents who live and/or work in your jurisdiction
Those enrolled currently in educational, training, or upward mobility programs
Households that contribute to meeting income goals (broad range of incomes)
Households that contribute to meeting income requirements (targeting)
Those previously enrolled in educational, training, or upward mobility
programs
Victims of reprisals or hate crimes
Other preference(s) (list below)
3 Displaced by government action
2 A single person who is elderly, disabled or displaced is selected
before a single person who is not elderly, disabled or displaced.
4. Among applicants on the waiting list with equal preference status, how are
applicants selected? (select one) q Date and time of application
0 Drawing (lottery) or other random choice technique
5. If the PHA plans to employ preferences for “residents who live and/or work in the
jurisdiction” (select one) q This preference has previously been reviewed and approved by HUD
0 The PHA requests approval for this preference through this PHA Plan
6. Relationship of preferences to income targeting requirements: (select one) q The PHA applies preferences within income tiers
cl Not applicable: the pool of applicant families ensures that the PHA will meet
income targeting requirements
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(5) Special Purpose Section 8 Assistance Programs
a. In which documents or other reference materials are the policies governing
eligibility, selection, and admissions to any special-purpose section 8 program
administered by the PHA contained? (select all that apply)
0 The Section 8 Administrative Plan
(XI Briefing sessions and written materials
0 Other (list below)
b. How does the PHA announce the availability of any special-purpose section 8
programs to the public?
0 Through published notices
Ix] Other (list below):
l Mainstream Program - notifications and workshops to agencies that assist
persons with disabilities.
4. PHA Rent Determination Policies
[24 CFR Part 903.7 9 (d)]
A. Public Housing: The PHA does not administer public housing.
Exemptions: PHAs that do not administer public housing are not required to complete sub-component 4A.
{l) Income Based Rent Policks Describe the PHA’s income based rent setting policylies for public housing using, including discretionary (that is, not required by statute or regulation) income disregards and exclusions, in the appropriate spaces below.
a. Use of discretionary policies: (select one)
q The PHA will not employ any discretionary rent-setting policies for income
based rent in public housing. Income-based rents are set at the higher of 30%
of adjusted monthly income, 10% of unadjusted monthly income, the welfare
rent, or minimum rent (less HUD mandatory deductions and exclusions). (If
selected, skip to sub-component (2))
--or--
u The PHA employs discretionary policies for determining income based rent (If
selected, continue to question b.)
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b. Minimum Rent
1. What amount best reflects the PHA’s minimum rent? (select one) 1. What amount best reflects the PHA’s minimum rent? (select one) q $0 q $0
0 $1425 0 $1425 q $26-$50 q $26-$50
2. 0 Yes 0 No: Has the PHA adopted any discretionary minimum rent hardship
exemption policies?
3. If yes to question 2, list these policies below:
c. Rents set at less than 30% than adjusted income
1. 0 Yes 0 No: Does the PHA plan to charge rents at a fixed amount or
percentage less than 30% of adjusted income?
2. If yes to above, list the amounts or percentages charged and the circumstances
under which these will be used below:
d. Which of the discretionary (optional) deductions and/or exclusions policies does the
PHA plan to employ (select all that apply) q q q
q
q III q q
q
For the earned income of a previously unemployed household member
For increases in earned income
Fixed amount (other than general rent-setting policy)
If yes, state amount/s and circumstances below:
Fixed percentage (other than general rent-setting policy)
If yes, state percentage/s and circumstances below:
For household heads
For other family members
For transportation expenses
For the non-reimbursed medical expenses of non-disabled or non-elderly
families
Other (describe below)
e. Ceiling rents
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1. Do you have ceiling rents? (rents set at a level lower than 30% of adjusted income)
(select one)
q Yes for all developments q Yes but only for some developments q No
2. For which kinds of developments are ceiling rents in place? (select all that apply)
q For all developments
0 For all general occupancy developments (not elderly or disabled or elderly
only) only) q q For specified general occupancy developments For specified general occupancy developments
cl cl For certain parts of developments; e.g., the high-rise portion For certain parts of developments; e.g., the high-rise portion q q For certain size units; e.g., larger bedroom sizes For certain size units; e.g., larger bedroom sizes
0 0 Other (list below) - - Other (list below)
3. Select the space or spaces that best describe how you arrive at ceiling rents (select
all that apply)
0 Market comparability study q Fair market rents @MR)
0 95* percentile rents q 75 percent of operating costs q 100 percent of operating costs for general occupancy (family) developments q Operating costs plus debt service q The “rental value” of the unit q Other (list below)
f. Rent re-determinations:
1. Between income reexaminations, how often must tenants report changes in income
or family composition to the PHA such that the changes result in an adjustment to
rent? (select all that apply) q Never q At family option q Any time the family experiences an income increase
/-J Any time a family experiences an income increase above a threshold amount or
percentage: (if selected, specify threshold) q Other (list below)
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g. c] Yes 0 No: Does the PHA plan to implement individual savings accounts for
residents (ISAs) as an alternative to the required 12 month
disallowance of earned income and phasing in of rent increases
in the next year?
(2) Flat Rents
1. In setting the market-based flat rents, what sources of information did the PHA use
to establish comparability? (select all that apply.) q The section 8 rent reasonableness study of comparable housing
c] Survey of rents listed in local newspaper q Survey of similar unassisted units in the neighborhood q Other (list/describe below)
B. Section 8 Tenant-Based Assistance
Exemptions: PHAs that do not administer Section 8 tenant-based assistance are not required to
complete sub-component 4B. Unless otherwise specified, all questions in this section apply only to
the tenant-based section 8 assistance program (vouchers, and until completely merged into the
voucher program, certificates).
(1) Pavment Standards
Describe the voucher payment standards and policies.
a. What is the PHA’s payment standard? (select the category that best describes your
standard) q At or above 90% but below 100% of PMR q 100% of FMR q Above 100% but at or below 110% of PMR q Above 110% of FMR (if HUD approved; describe circumstances below)
b. If the payment standard is lower than PMR, why has the PHA selected this
standard? (select all that apply) q FMRs are adequate to ensure success among assisted families in the PHA’s
segment of the PMR area q The PHA has chosen to serve additional families by lowering the payment
standard q Reflects market or submarket q Other (list below)
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c. If the payment standard is higher than FMR, why has the PHA chosen this level?
(select all that apply) q FMRs are not adequate to ensure success among assisted families in the PHA’s
segment of the FMR area q Reflects market or submarket q To increase housing options for families q Other (list below)
l FMRs are not adequate throughout the entire FMR area (San Diego
County) for families to find appropriate housing at less than 40% of their
Adjusted Monthly Income.
d. How often are payment standards reevaluated for adequacy? (select one)
III Annually q Other (list below):
l Annually or when new Fair Market Rents are published.
e. What factors will the PHA consider in its assessment of the adequacy of its payment
standard? (select all that apply)
w s uccess rates of assisted families q Rent burdens of assisted families q Other (list below)
(2) Minimum Rent
a. What amount best reflects the PHA’s minimum rent? (select one) a. What amount best reflects the PHA’s minimum rent? (select one)
cl $0 cl $0
0 $1425 0 $1425 q $26-$50 q $26-$50
b* w Yes 0 No: Has the PHA adopted any discretionary minimum rent hardship
exemption policies? (if yes, list below)
l The HA, upon request from the participant, may provide an exception to the
minimum rent requirement for hardship circumstances. Exceptions for
financial hardship may be granted for the following situations:
o The family has lost eligibility for or is awaiting an eligibility
determination for a Federal, State, or local assistance program;
o The family would be evicted as a result of the imposition of the
minimum rent requirement;
o The income of the family has decreased because of changed
circumstance, including loss of employment;
o A death in the family has occurred; and
o Other circumstances determined by the HA or HUD.
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5. Operations and Management
[24 CFR Part 903.7 9 (e)]
Exemptions from Component 5: High performing and small PHAs are not required to complete this
section. Section 8 only PHAs must complete parts A, B, and C(2)
A. PHA Management Structure
Describe the PHA’s management structure and organization.
(select one)
El An organization chart showing the PHA’s management structure and
organization is attached.
0 A brief description of the management structure and organization of the PHA
follows:
B. HUD Programs Under PHA Management
List Federal programs administered by the PHA, number of families served at the beginning of the
upcoming fiscal year, and expected turnover in each. (Use “NA” to indicate that the PHA does not
operate any of the programs listed below.)
Program Name Units or Families Expected
Served at Year Turnover
Beginning
Public Housing N/A
Section 8 Vouchers 1 481 1 48
Section 8 Certificates
I
* Certificates combined
with Vouchers.
Section 8 Mod Rehab 1 N/A
Special Purpose Section Mainstream
8 Certificates/Vouchers
(list individually)
Public Housing Drug
Elimination Program
(PHDEP)
Other Federal
Programs(list
individually)
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C
C. Management and Maintenance Policies
List the PHA’s public housing management and maintenance pohcy documents, manuals and handbooks
that contain the Agency’s rules, standards, and policies that govern maintenance and management of
public housing, including a description of any measures necessary for the prevention or eradication of
pest infestation (which includes cockroach infestation) and the policies governing Section 8
management.
(1) Public Housing Maintenance and Management: (list below)
The PHA does not administer public housing.
(2) Section 8 Management: (list below)
o Section 8 Administrative Plan
o Mainstream Program Operating Plan
6. PI-IA Grievance Procedures
[24 CFR Part 903.7 9 (f)]
Exemptions from component 6: High performing PHAs are not required to complete component 6.
Section B-Only PHAs are exempt from sub-component 6A.
A. Public Housing
1. 0 Yes 0 No: Has the PHA established any written grievance procedures in
addition to federal requirements found at 24 CPR Part 966,
Subpart B, for residents of public housing?
If yes, list additions to federal requirements below:
2. Which PHA office should residents or applicants to public housing contact to
initiate the PHA grievance process? (select all that apply) q PHA main administrative office
0 PHA development management offices q Other (list below)
B. Section 8 Tenant-Based Assistance
1. q Yes 0 No: Has the PHA established informal review procedures for applicants
to the Section 8 tenant-based assistance program and informal
hearing procedures for families assisted by the Section 8 tenant-
based assistance program in addition to federal requirements
found at 24 CPR 982?
If yes, list additions to federal requirements below:
After a hearing date is agreed to, the family may request to reschedule only upon
showing “good cause”, which is defined as an unavoidable conflict which affects the
health, safety or welfare of the family. If a family does not appear at a scheduled
hearing and has not rescheduled the hearing in advance, the family must contact the
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HA within 24 hours, excluding weekends and holidays. The HA will reschedule the
hearing only if the family can show good cause for the failure to appear.
The family has the right to present written or oral objections to the HA’s
determination; examine the documents in the file which are the basis for the HA’s
action, and all documents submitted to the Hearing Officer; copy any relevant
documents at the HA expense; present any information of witnesses pertinent to the
issue of the hearing; request the HA staff be available or present at the hearing to
answer questions pertinent to the case; and be represented by legal counsel, advocate,
or other designated representative at their own expense. In no case will the family be
allowed to remove the file from the HA’s office.
The HA has a right to present evidence and any information pertinent to the issue of
the hearing; be notified if the family intends to be represented by legal counsel,
advocate, or another party; examine and copy any documents to be used by the family
prior to the hearing; have its attorney present; and have staff persons and other
witnesses familiar with the case present. The Hearing Office will be a program
manager from another HA or a professional mediator/arbitrator. The Hearing Officer
may ask the family for additional information and/or might adjourn the Hearing in
order to reconvene at a later date, before reaching a decision. The Informal Hearing
will be recorded and the family may request a copy of the audio recording.
This section does not apply to Informal Reviews for applicants, as no hearing packets
are prepared by the HA and applicants may provide any relevant information at the
Informal Review.
2. Which PHA office should applicants or assisted families contact to initiate the
informal review and informal hearing processes? (select all that apply) q PHA main administrative office
0 Other (list below)
7. Capital Improvement Needs
124 CFR Part 903.7 9 (g)]
Exemptions from Component 7: Section 8 only PHAs are not required to compIete this component and
may skip to Component 8.
A. Capital Fund Activities
Exemptions from sub-component 7A: PHAs that will not participate in tbe Capital Fund Program may
skip to component 7B. Ail other PHAs must compfete 7A as instructed.
fl) Capital Fund Program Annual Statement
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Using parts I, II, and III of the Annual Statement for the Capital Fund Program (CFP), identify capital
activities the PWA is proposing for the upcoming year to ensure long-term physical and social viability
of its public housing developments. This statement can be completed by using the CFP Annual
Statement tables provided in the table library at the end of the PEA Plan template OR, at the PHA’s
option, by completing and attaching a properly updated HUD-52837.
Select one:
0 The Capital Fund Program Annual Statement is provided as an attachment to
the PHA Plan at Attachment (state name)
-or-
The Capital Fund Program Annual Statement is provided below: (if selected,
copy the CFP Annual Statement from the Table Library and insert here)
(2) Optional 5-Year Action Plan
Agencies are encouraged to include a 5-Year Action Plan covering capital work items. This statement
can be completed by using the 5 Year Action Plan table provided in the table library at the end of the
PHA Plan template OR by completing and attaching a properly updated HUD-52834.
a. 0 Yes 0 No: Is the PHA providing an optional 5-Year Action Plan for the
Capital Fund? (if no, skip to sub-component 7B)
b. If yes to question a, select one: cl
-or-
0
The Capital Fund Program 5-Year Action Plan is provided as an attachment to
the PHA Plan at Attachment (state name
The Capital Fund Program 5-Year Action Plan is provided below: (if selected,
copy the CFP optional 5 Year Action Plan from the Table Library and insert
here)
B. HOPE VI and Public Housing Development and Replacement
Activities (Non-Capital Fund)
Applicability of sub-component 7B: All PHAs administering public housing. Identify any approved
HOPE VI and/or public housing development or replacement activities not described in the Capital Fund
Program Annual Statement.
q Yes 0 No: a) Has the PHA received a HOPE VI revitalization grant? (if no, skip
to question c; if yes, provide responses to question b for each
grant, copying and completing as many times as necessary)
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b) Status of HOPE VI revitalization grant (complete one set of
questions for each grant)
1. Development name:
2. Development (project) number:
3. Status of grant: (select the statement that best describes the current
status)
0 Revitalization Plan under development
cl Revitalization Plan submitted, pending approval
0 Revitalization Plan approved
0 Activities pursuant to an approved Revitalization Plan
underway
0 Yes 0 No: c) Does the PHA plan to apply for a HOPE VI Revitalization grant
in the Plan year?
If yes, list development name/s below:
0 Yes 0 No: d) Will the PHA be engaging in any mixed-finance development
activities for public housing in the Plan year?
If yes, list developments or activities below:
0 Yes 0 No: e) Will the PHA be conducting any other public housing
development or replacement activities not discussed in the
Capital Fund Program Annual Statement?
If yes, list developments or activities below:
& Demolition and Disposition
[24 Cl% Part 903.7 9 (h)]
Applicability of component 8: Section 8 only PHAs are not required to complete this section.
1. q Yes 0 No: Does the PHA plan to conduct any demolition or disposition
activities (pursuant to section 18 of the U.S. Housing Act of
1937 (42 U.S.C. 1437~)) in the plan Fiscal Year? (If “No”,
skip to component 9; if “yes”, complete one activity description
for each development.)
2. Activity Description
0 Yes 0 No: Has the PHA provided the activities description information in
the optional Public Housing Asset Management Table? (If
“yes”, skip to component 9. If “No”, complete the Activity
Description table below.)
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Coverage of action (select one)
Part of the development
a. Actual or projected start date of activity:
b. Projected end date of activitv:
9 2 Designation of Public Housing for Occupancy by Elderly Families
or Families with Disabilities or Elderly Families and Families with
Disabilities
[24 (3% Part 903.7 9 (i)]
Exemptions from Component 9; Section 8 only PI-Ms are not required to complete this section.
1. 0 Yes 0 No: Has the PHA designated or applied for approval to designate or
does the PHA plan to apply to designate any public housing for
occupancy only by the elderly families or only by families with
disabilities, or by elderly families and families with disabilities
or will apply for designation for occupancy by only elderly
families or only families with disabilities, or by elderly families
and families with disabilities as provided by section 7 of the
U.S. Housing Act of 1937 (42 U.S.C. 1437e) in the upcoming
fiscal year? (If “No”, skip to component 10. If “yes”, complete
one activity description for each development, unless the PHA is
eligible to complete a streamlined submission; PHAs
completing streamlined submissions may skip to component
10.)
2. Activity Description
c] Yes c] No: Has the PHA provided all required activity description
information for this component in the optional Public Housing
Asset Management Table? If “yes”, skip to component 10. If
“No”, complete the Activity Description table below.
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Designation of Public Housing Activity Description
1 a. Development name:
lb. Development (project) number:
2. Designation type:
Occupancy by only the elderly q
Occupancy by families with disabilities 0
Occupancy by only elderly families and families with disabilities q
3. Application status (select one)
Approved; included in the PI-IA’s Designation Plan 0
Submitted, pending approval 0
Planned application 0
4. Date this designation approved, submitted, or planned for submission: (DD/MM/YY)
5. If approved, will this designation constitute a (select one) q New Designation Plan
0 Revision of a previously-approved Designation Plan?
6. Number of units affected:
7. Coverage of action (select one)
0 Part of the development
0 Total development
10. Conversion of Public Housing to Tenant-Based Assistance
124 CFR Part 903.7 9 (i)]
Exemptions from Component 10; Section 8 only PWAs are not required to complete this section.
A. Assessments of Reasonable Revitalization Pursuant to section 202 of the HUD
FY 1996 HUD Appropriations Act
1. 0 Yes 0 No: Have any of the PHA’s developments or portions of
developments been identified by HUD or the PHA as covered
under section 202 of the HUD FY 1996 HUD Appropriations
Act? (If “No”, skip to component 11; if “yes”, complete one
activity description for each identified development, unless
eligible to complete a streamlined submission. PI-W
completing streamlined submissions may skip to component
11.)
2. Activity Description 0 Yes q No: Has the PHA provided all required activity description
information for this component in the optional Public Housing
Asset Management Table? If “yes”, skip to component 11. If
“No”, complete the Activity Description table below.
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Conversion of Public Housing Activity Description
1 a. Development name:
lb. Development (project) number:
2. What is the status of the required assessment?
0 Assessment underway
CIA ssessment results submitted to HUD
0 Assessment results approved by HUD (if marked, proceed to next
question)
0 Other (explain below)
3. 0 Yes q No: Is a Conversion Plan required? (If yes, go to block 4; if no, go to
4. Status of Conversion Plan (select the statement that best describes the current
status)
[7 Conversion Plan in development
0 Conversion Plan submitted to HUD on: @D/MM/YYYY)
0 Conversion Plan approved by HUD on: @D/MM/YYYY)
0 Activities pursuant to HUD-approved Conversion Plan underway
5. Description of how requirements of Section 202 are being satisfied by means other
than conversion (select one) q Units addressed in a pending or approved demolition application (date
submitted or approved:
0 Units addressed in a pending or approved HOPE VI demolition application
(date submitted or approved: )
0 Units addressed in a pending or approved HOPE VI Revitalization Plan
(date submitted or approved: )
c] Requirements no longer applicable: vacancy rates are less than 10 percent
0 Requirements no longer applicable: site now has less than 300 units
0 Other: (describe below)
B. Reserved for Conversions pursuant to Section 22 of the U.S. Housing Act of
1937
C. Reserved for Conversions pursuant to Section 33 of the U.S. Housing Act of
1937
11. Homeownership Programs Administered by the PHA
[24 CFR Part 903.7 9 (k)]
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A. Public Housing
Exemptions from Component 1 IA: Section 8 only PIUs are not required to complete 11A.
1. q Yes q No: Does the PI-IA administer any homeownership programs
administered by the PHA under an approved section 5(h)
homeownership program (42 U.S.C. 1437c(h)), or an approved
HOPE I program (42 U.S.C. 1437aaa) or has the PHA applied or
plan to apply to administer any homeownership programs under
section 5(h), the HOPE I program, or section 32 of the U.S.
Housing Act of 1937 (42 U.S.C. 14372-4). (If “No”, skip to
component 11B; if “yes”, complete one activity description for
each applicable program/plan, unless eligible to complete a
streamlined submission due to small PHA or high performing
PHA status. PHAs completing streamlined submissions may
skip to component 11B.)
2. Activity Description
0 Yes 0 No: Has the PHA provided all required activity description
information for this component in the optional Public Housing
Asset Management Table? (If “yes”, skip to component 12. If
“No”, complete the Activity Description table below.)
Public Housing Homeownership Activity Description
(Complete one for each development affected)
la. Development name:
lb. Development (project) number:
2. Federal Program Agency:
0 HOPE1 q W-0 q Turnkey III
0 Section 32 of the USHA of 1937 (effective 10/l/99)
3. Application status: (select one)
0 Approved; included in the PHA’s Homeownership Plan/Program q Submitted, pending approval q Planned application
4. Date Homeownership Plan/Program approved, submitted, or planned for submission:
(DDWYYYY)
5. Number of units affected:
6. Coverage of action: (select one) q Part of the development
0 Total development
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B. Section 8 Tenant Based Assistance
1. q Yes 0 No: Does the PHA plan to administer a Section 8 Homeownership
program pursuant to Section 8(y) of the U.S.H.A. of 1937, as
implemented by 24 CPR part 982 ? (If “No”, slop to component
12; if “yes”, describe each program using the table below (copy
and complete questions for each program identified), unless the
PHA is eligible to complete a streamlined submission due to
high performer status. High performing PHAs may skip to
component 12.)
Note: The PHA will, at a minimum, offer homeownership assistance if needed as
a reasonable accommodation for a family member who is a person with
disabilities. The PHA will make a determination whether to offer
homeowner-ship assistance under the Section 8 tenant-based assistance program
when HUD publishes the final regulations for the Section 8 Homeownership
Program.
2. Program Description:
a. Size of Program
0 Yes 0 No: Will the PHA limit the number of families participating in the
section 8 homeownership option?
If the answer to the question above was yes, which statement best describes the
number of participants? (select one)
0 25 or fewer participants
0 26 - 50 participants q 51 to 100 participants
cl more than 100 participants
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b. PI&A-established eligibility criteria
0 Yes 0 No: Will the PHA’s program have eligibility criteria for participation in
its Section 8 Homeownership Option program in addition to HUD
criteria?
If yes, list criteria below:
12. PHA Communitv Service and Self-suffkiencv Promams
[24 CFEt Part 903.7 9 (l)]
Exemptions from Component 12: High performing and small PHAs are not required to complete this
component. Section 8-Only PHAs are not required to complete sub-component C.
A. PHA Coordination with the Welfare (TANF) Agency
1. Cooperative agreements: q Yes H No: Has the PHA has entered into a cooperative agreement with the
TANP Agency, to share information and/or target supportive
services (as contemplated by section 12(d)(7) of the Housing Act
of 1937)?
If yes, what was the date that agreement was signed? DDMM/YY
2. Other coordination efforts between the PHA and TANP agency (select all that
apply) fl Client referrals q Information sharing regarding mutual clients (for rent determinations and
otherwise)
0 Coordinate the provision of specific social and self-sufficiency services and
programs to eligible families
[7 Jointly administer programs
0 Partner to administer a HUD Welfare-to-Work voucher program
0 Joint administration of other demonstration program q Other (describe)
l Quarterly Community Agency Interchange meetings
B. Services and programs offered to residents and participants
(1) General
a. Self-Sufficiency Policies
Which, if any of the following discretionary policies will the PHA employ to
enhance the economic and social self-sufficiency of assisted families in the
following areas? (select all that apply)
cl Public housing rent determination policies
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Public housing admissions policies
Section 8 admissions policies
Preference in admission to section 8 for certain public housing families
Preferences for families working or engaging in training or education
programs for non-housing programs operated or coordinated by the
PHA
17 Preference/eligibility for public housing homeownership option
participation
0 Preference/eligibility for section 8 homeownership option participation
[7 Other policies (list below)
b. Economic and Social self-sufficiency programs
q Yes 0 No: Does the PHA coordinate, promote or provide any
programs to enhance the economic and social self-
sufficiency of residents? (If “yes”, complete the following
table; if “no” skip to sub-component 2, Family Self
Sufficiency Programs. The position of the table may be
altered to facilitate its use. )
Services and Programs
Program Name & Description Estimated Allocation Access Eligibility
(including location, if appropriate) Size Method (development office / (public housing or
(waiting PHA main office / section 8
list/random other provider name) participants or
selection/specific bW criteria/other)
Community Opportunities 500 (for Specific criteria Fair Housing Council Both Section 8 and
Program (Regional Opportunity entire related to public housing
Counseling Program) county) suitability for the participants are
program eligible
12) Family Self Suffkiency program/s
a. Participation Description
Family Self Suffkiency (FSS) Participation
Program Required Number of Participants Actual Number of Participants
(start of FY 2000 Estimate) (As of: DD/MM/YY)
Public Housing Not Applicable
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Section 8 30 29
As of 04/30/00
b. H Yes 0 No: If the PI-IA is not maintaining the minimum program size
required by HUD, does the most recent FSS Action Plan address
the steps the PHA plans to take to achieve at least the minimum
program size?
If no, list steps the PHA will take below:
C. Welfare Benefit Reductions
1. The PHA is complying with the statutory requirements of section 12(d) of the U.S.
Housing Act of 1937 (relating to the treatment of income changes resulting from
welfare program requirements) by: (select all that apply)
0 Adopting appropriate changes to the PHA’s public housing rent determination
policies and train staff to carry out those policies q Informing residents of new policy on admission and reexamination
w Actively notifying residents of new policy at times in addition to admission and
reexamination. q Establishing or pursuing a cooperative agreement with all appropriate TANF
agencies regarding the exchange of information and coordination of services q Establishing a protocol for exchange of information with all appropriate TANF
agencies
0 Other: (list below)
D. Reserved for Community Service Requirement pursuant to section 12(c) of
the U.S. Housing Act of 1937
13. PHA Safety and Crime Prevention Measures
[24 CFR Part 903.7 9 (m)]
Exemptions from Component 13: High performing and small PHAs not participating in PHDEP and
Section 8 Only PHAs may skip to component 15. High Performing and small PHAs that are
participating in PHDEP and are submitting a PHDEP Plan with this PHA Plan may skip to sub-
component D.
A. Need for measures to ensure the safety of public housing residents
1. Describe the need for measures to ensure the safety of public housing residents
(select all that apply)
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cl High incidence of violent and/or drug-related crime in some or all of the PHA’s
developments
0 High incidence of violent and/or drug-related crime in the areas surrounding or
adjacent to the PHA’s developments
c] Residents fearful for their safety and/or the safety of their children
[7 Observed lower-level crime, vandalism and/or graffiti
0 People on waiting list unwilling to move into one or more developments due to
perceived and/or actual levels of violent and/or drug-related crime q Other (describe below)
2. What information or data did the PHA used to determine the need for PHA actions
to improve safety of residents (select all that apply).
Safety and security survey of residents
Analysis of crime statistics over time for crimes committed “in and around”
public housing Agency
Analysis of cost trends over time for repair of vandalism and removal of graffiti
Resident reports
PHA employee reports
Police reports
Demonstrable, quantifiable success with previous or ongoing anticrimeianti
drug programs
Other (describe below)
3. Which developments are most affected? (list below)
B. Crime and Drug Prevention activities the PHA has undertaken or plans to
undertake in the next PHA fiscal year
1. List the crime prevention activities the PHA has undertaken or plans to undertake:
(select all that apply)
0 Contracting with outside and/or resident organizations for the provision of
crime- and/or drug-prevention activities
0 Crime Prevention Through Environmental Design q Activities targeted to at-risk youth, adults, or seniors
0 Volunteer Resident Patrol/Block Watchers Program q Other (describe below)
2. Which developments are most affected? (list below)
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C. Coordination between PHA and the police
1. Describe the coordination between the PHA and the appropriate police precincts for
carrying out crime prevention measures and activities: (select all that apply)
0 Police involvement in development, implementation, and/or ongoing
evaluation of drug-elimination plan
0 Police provide crime data to housing Agency staff for analysis and action
0 Police have established a physical presence on housing Agency property (e.g.,
community policing office, officer in residence)
0 Police regularly testify in and otherwise support eviction cases
0 Police regularly meet with the PHA management and residents
0 Agreement between PHA and local law enforcement agency for provision of
above-baseline law enforcement services
0 Other activities (list below)
2. Which developments are most affected? (list below)
D. Additional information as required by PHDEP/PHDEP Plan
PHAs eligible for FY 2000 PHDEP funds must provide a PHDEP Plan meeting specified requirements
prior to receipt of PHDEP funds.
0 Yes 0 No: Is the PHA eligible to participate in the PHDEP in the fiscal year
covered by this PHA Plan?
0 Yes 0 No: Has the PHA included the PHDEP Plan for FY 2000 in this PI-IA
Plan?
0 Yes 0 No: This PHDEP Plan is an Attachment. (Attachment Filename: -J
114. RESERVED FOR PET ~omx
[24 CFR Part 903.7 9 (n)] 1
15. Civil Rights Certifications
[24 Cl-3 Part 903.7 9 (o)]
Civil rights certifications are included in the PHA Plan Certifications of Compliance
with the PHA Plans and Related Regulations.
16. Fiscal Audit
[24 Cl% Part 903.7 9 (p)]
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1. (x1 Yes 0 No: Is the PI-IA required to have an audit conducted under section
5(h)(2) of the U.S. Housing Act of 1937 (42 U S.C. 1437c(h))?
(If no, skip to component 17.)
2. q Yes q No: Was the most recent fiscal audit submitted to HUD?
3. c] Yes q No: Were there any findings as the result of that audit?
4. 0 Yes 0 No: If there were any findings, do any remain unresolved?
If yes, how many unresolved findings remain?
5. 0 Yes 0 No: Have responses to any unresolved findings been submitted to
HSJD?
If not, when are they due (state below)?
17. PHA Asset Management
[24 CFR Part 903.7 9 (q)]
Exemptions from component 17: Section 8 Only PI-Us are not required to complete this component.
High performing and small PHAs are not required to complete this component.
1. 0 Yes 0 No: Is the PHA engaging in any activities that will contribute to the
long-term asset management of its public housing stock ,
including how the Agency will plan for long-term operating,
capital investment, rehabilitation, modernization, disposition, and
other needs that have not been addressed elsewhere in this PHA
Plan?
2. What types of asset management activities will the PI-IA undertake? (select all that
apply)
cl
cl
Cl
0
cl
Not applicable
Private management
Development-based accounting
Comprehensive stock assessment
Other: (list below)
3. cl Yes 0 No: Has the PHA included descriptions of asset management activities
in the optional Public Housing Asset Management Table?
18. Other Information
[24 CFR Part 903.7 9 (r)]
A. Resident Advisory Board Recommendations
1. 0 Yes q No: Did the PHA receive any comments on the PHA Plan from the
Resident Advisory Board/s?
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Expires: 03/31/2002
2. If yes, the comments are: (if comments were received, the PHA MUST select one) q Attached at Attachment (File name)
0 Provided below:
3. In what manner did the PHA address those comments? (select all that apply)
[7 Considered comments, but determined that no changes to the PHA Plan were
necessary.
0 The PI-IA changed portions of the PHA Plan in response to comments
List changes below:
0 Other: (list below)
B. Description of Election process for Residents on the PHA Board
1. 0 Yes q No: Does the PHA meet the exemption criteria provided section
2(b)(2) of the U.S. Housing Act of 1937? (If no, continue to
question 2; if yes, skip to sub-component C.)
2. q Yes q No: Was the resident who serves on the PHA Board elected by the
residents? (If yes, continue to question 3; if no, skip to sub-
component C.)
3. Description of Resident Election Process
a. Nomination of candidates for place on the ballot: (select all that apply)
0 Candidates were nominated by resident and assisted family organizations
0 Candidates could be nominated by any adult recipient of PHA assistance q Self-nomination: Candidates registered with the PHA and requested a place on
ballot
0 Other: (describe)
b. Eligible candidates: (select one)
cl Any recipient of PHA assistance
0 Any head of household receiving PHA assistance
cl Any adult recipient of PHA assistance q Any adult member of a resident or assisted family organization
0 Other (list)
c. Eligible voters: (select all that apply)
0 All adult recipients of PHA assistance (public housing and section 8 tenant-
based assistance) q Representatives of all PHA resident and assisted family organizations
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h
0 Other (list)
C. Statement of Consistency with the Consolidated Plan
For each applicable Consolidated Plan, make the following statement (copy questions as many times as
necessary).
1. Consolidated Plan jurisdiction: (provide name here)
CITY OF CARLSBAD
2. The PHA has taken the following steps to ensure consistency of this PHA Plan with
the Consolidated Plan for the jurisdiction: (select all that apply)
El The PHA has based its statement of needs of families in the jurisdiction on the
needs expressed in the Consolidated Plan/s.
0 The PHA has participated in any consultation process organized and offered by
the Consolidated Plan agency in the development of the Consolidated Plan. q The PHA has consulted with the Consolidated Plan agency during the
development of this PHA Plan.
0 Activities to be undertaken by the PHA in the coming year are consistent with
the initiatives contained in the Consolidated Plan. (list below)
q Other: (list below)
4. The Consolidated Plan of the jurisdiction supports the PHA Plan with the following
actions and commitments: (describe below)
D. Other Information Required by HUD
Use this section to provide any additional information requested by HUD.
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Attachments
Use this section to provide any additional attachments referenced in the Plans.
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PHA Plan
Table Library
Component 7
Capital Fund Program Annual Statement
Parts I, II, and II
Annual Statement
Capital Fund Program (CFP) Part I: Summary
Capital Fund Grant Number
q Original Annual Statement
FFY of Grant Approval: [MM/YYYY)
Line No. Summary by Development Account Total
cost
Estimated
2 1 3
4
Total Non-CGP Funds
1406 Operations
1408 Management Improvements
1410 Administration
11411 Audit
14 15 Liquidated Damages
1430 Fees and Costs
1440 Site Acauisition
I1450 Site Imorovement
1460 Dwelling Structures
1465.1 Dwelling Equipment-Nonexpendable
1470 Nondwelling Structures
1475 Nondwelling EauiDment
11485 Demolition
1490 Replacement Reserve
1492 Moving to Work Demonstration
1495.1 Relocation Costs
I1498 Mod Used for DeveloDment
I I
19
t-
20
21
1502 Contingency
Amount of Annual Grant (Sum of lines 2-19)
Amount of line 20 Related to LBP Activities
Amount of line 20 Related to Section 504 Compliance
Amount of line 20 Related to Security
Amount of line 20 Related to Energy Conservation
Measures
Table Library
Annual Statement
Capital Fund Program (CFP) Part II: Supporting Table
Development General Description of Major Work Development Total
Number/Name Categories Account Estimated
HA-Wide Activities Number cost
Table Library
Annual Statement
Capital Fund Program (CFP) Part III: Implementation Schedule
Ievelopment All Funds Obligated All Funds Expended
(umber/Name (Quarter Ending Date) (Quarter Ending Date)
N-Wide Activities
Table Library
I f
$2 Es CPE 8: EW
2 .i CUE c-0 =a a
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