HomeMy WebLinkAbout2001-06-26; Housing & Redevelopment Commission; 336; Public Housing Agency Annual Plan FY 2001HOUSING AND REDEVELOPMENT COMMISSION -AGENDA BILL m
AB# w%i&l.v TITLE. CARLSBAD PUBLIC HOUSING AGENCY --
MTG. b -&%-oI ANNUAL PLAN FY 2001
DEPT. H/RED
RECOMMENDED ACTION:
ADOPT Housing and Redevelopment Commission Resolution No. ,395 , APPROVING the
Carlsbad Public Housing Agency (PHA) Annual Plan and AUTHORIZING submission to the U.S. Department
of Housing and Urban Development.
ITEM EXPLANATION
The Housing and Redevelopment Department administers the federally-funded Section 8 Tenant-Based
Rental Assistance Program, for the Public Housing Agency in Carlsbad, which is more specifically known as
the Carlsbad Housing Agency. On October 21, 1998, President Clinton signed into law the HUD fiscal year
(FY) 1999 Appropriations Act, which included the Quality Housing and Work Responsibility Act of 1998
(QHWRA). Pursuant to the QHWRA, Public Housing Agencies (PHA) are required to submit a 5Year Plan
which describes the PHA’s mission, long term goals, and strategy for accomplishing the goals. In addition, an
Annual Plan is required that provides comprehensive and specific information about the PHA’s operations,
policies, strategies, and resources. The 5-Year and Annual Plans must be adopted by the Board of
Commissioners of the PHA and a copy with required certifications must be submitted to HUD. A brief
discussion of the Plan is noted below.
Annual Plan: The Annual Plan for a PHA that administers the Section 8 Tenant-Based Rental Assistance
Program must address the following:
Housing Needs of Families and Strategies for Addressing Needs
Financial Resources
PHA Policies Governing Eligibility, Selection and Admissions
PHA Rent Determination Policies
Operations and Management Policies
PHA Grievance Procedures
Homeownership Programs Administered by the PHA
PHA Community Service and Self-Sufficiency Programs
Civil Rights Certifications
Fiscal Audit
For general information, the following documents are referenced in the Plans and incorporated as exhibits to
the Plans:
l Document A - PHA Certifications of Compliance with the PHA Plans and Related Regulations
Board Resolution
l Document B - Certification of PHA Plan’s Consistency with the City of Carlsbad’s Consolidated
Plan
l Document C - Regional Analysis of Impediments to Fair Housing Choice in the San Diego Area,
October 2000
l Document D - City of Carlsbad Consolidated Plan, July 1,200O to June 30,2005
l Document E - Administrative Plan for Section 8 Tenant-Based Rental Assistance under the
Certificate and Voucher Programs, Revised March 1999
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Page 2 of Agenda Bill No. 33 @
l Document F - City of Carlsbad Family Self-Sufficiency Action Plan, December 1993
l Document G - City of Carlsbad Single Audit Report on Federal Award Programs, Year ended
June 30,200O
Public Review: The PHA Plan must be available for public review and comment for 45 days prior to adoption
by the Housing and Redevelopment Commission. The public review period commenced on March 18,200l
and ended on May 1,200l.
HOUSING COMMISSION RECiOMMENDATlON
The Housing Commission reviewed the PHA Annual Plan at a public hearing on April 12, 2001 and
adopted Resolution No. 2001-001 recommending that the Housing and Redevelopment Commission
approve the Carlsbad Public Housing Agency (PHA) Annual Plan for submission to the U. S. Department
of Housing and Urban Development.
FISCAL IMPACT
The PHA Plans will govern the expenditures of $4.7 million received by the City of Carlsbad annually from
the Federal Government for rental assistance payments and administration of the program.
EXHIBITS
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5.
Housing and Redevelopment Commission Resolution No.
Public Housing Agency Annual Plan and authorize submission to the
to approve the Carlsbad
U.S. Department of Housing
and Urban Development
Housing Commission Staff report dated April 12, 2001 w/attachments
Draft Housing Commission Minutes dated April 12, 2001
Annual PHA Plan, FY 2001
Exhibits A-G to PHA Plans (on file in the City Clerk’s Office, Co/e Library, Community Development
Department, Dove Library, Housing and Redevelopment Deparfment and the Senior Center)
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HOUSING AND REDEVELOPMENT COMMISSION RESOLUTION NO. 345
A RESOLUTION OF THE HOUSING AND REDEVELOPMENT
COMMISSION OF THE CITY OF CARLSBAD, CALIFORINIA
APPROVING THE PUBLIC HOUSING AGENCY ANNUAL PLAN FY
2001 AND AUTHORIZING SUBMISSION OF THE PLAN TO THE
U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT.
WHEREAS, the Housing and Redevelopment Commission (“Housing Agency”)
administers the Section 8 Tenant-Based Rental Assistance Program; and,
WHEREAS, the Quality Housing and Work Responsibility Act (QHWRA) of
1998 requires a Public Housing Agency (PHA) to submit a Five-Year Plan and
Annual Plan beginning in Fiscal Year 2000; and,
,WHEREAS, PHA’s are required to conduct a Public Hearing after a forty-five
day comment period; and,
WHEREAS, a Resident Advisory Board met on April 12, 2001 and made
recommendations regarding the PHA Plan; and,
WHEREAS, HUD regulations require that the Board of Commissioners of the
PHA approve the submission of the PHA Plan to HUD; and,
WHEREAS HUD requires that certifications and agreements be submitted with
the PHA Plan.
NOW, THEREFORE, the Community Development Commission of the City of
CARLSBAD does resolve as follows:
1. The submission of the FY 2001 Annual PHA Plan to HUD is hereby
approved.
2. The Housing and Redevelopment Commission Chairman is authorized to
submit the PHA Plan and make the following certifications and agreements
with HUD in connection with submission of the Plan.
a. The Plan is consistent with the applicable comprehensive housing
affordability strategy, the Consolidated Plan, for the jurisdiction in
which the PHA is located.
b. The Plan contains a certification by the appropriate State or local
officials that the Plan is consistent with the applicable Consolidated
Plan, which includes a certification that requires the preparation of an
Analysis of Impediments to Fair Housing Choice, for the PHA’s
jurisdiction and a description of the manner in which the PHA Plan is
consistent with the applicable Consolidated Plan.
C. The PHA has established a Resident Advisory Board, the
membership of which represents the residents assisted by the PHA ,
consulted with this Board in developing the Plan, and considered the
recommendations of the Board. The PHA has included in the Plan
submission a copy of the recommendations made by the Resident
Advisory Board and a description of the manner in which the Plan
addresses these recommendations.
d. The PHA Plan made the proposed Plan and all information relevant
to the public hearing available for public inspection at least 45 days
before the hearing, published a notice that a hearing would be held and
conducted a hearing to discuss the Plan and invited public comment.
e. The PHA will carry out the Plan in conformity with Title VI of the
Civil Rights Acts of 1964, the Fair Housing Act, section 504 of the
Rehabilitation Act of 1973, and title II of the Americans with Disabilities
Act of 1990.
f. The PHA will affirmatively further fair housing by examining their
programs or proposed programs, identify any impediments to fair
housing choice within those programs, address those impediments in a
reasonable fashion in view of the resources available and work with
local jurisdictions to implement any of the jurisdiction’s initiatives to
affirmatively further fair housing that require the PHA’s involvement and
maintain records reflecting these analyses and actions.
cl- The PHA will comply with the prohibitions against discrimination
on the basis of age pursuant to the Age Discrimination Act of 1975.
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h. The PHA will comply with the Architectural Barriers Act of 1968
and 24 CFR Part 41, Policies and Procedures for the Enforcement of
Standards and Requirements for Accessibility by the Physically
Handicapped.
i. The PHA will comply with the requirements of section 3 of the
Housing and Urban Development Act of 1968, Employment
Opportunities for Low- or Very-Low Income Persons, and with its
implementing regulation at 24 CFR Part 135.
i. The PHA has submitted with the Plan a certification with regard
to a drug free workplace required by 24 CFR Part 24, Subpart F.
k. The PHA has submitted with the Plan a certification with regard
to compliance with restrictions on lobbying required by 24 CFR Part 87,
together with disclosure forms if required by this Part, and with
restrictions on payments to influence Federal Transactions, in
accordance with the Byrd Amendment and implementing regulations at
49 CFR Part 24.
I. The PHA will comply with acquisition and relocation requirements
of the Uniform Relocation Assistance and Real Property Acquisition
Policies Act of 1970 and implementing regulations at 49 CFR Part 24 as
applicable.
m. The PHA will take appropriate affirmative action to award
contracts to minority and women’s business enterprises under 24 CFR
5.105(a).
n. The PHA will provide HUD or the responsible entity any
documentation that the Department needs to carry out its review under
the National Environmental Policy Act and other related authorities in
accordance with 24 CFR Part 58.
0. With respect to public housing the PHA will comply with Davis-
Bacon or HUD determined wage rate requirements under section 12 of
the United States Housing Act of 1937 and the Contract Work Hours
and Safety Standards Act.
Pm The PHA will keep records in accordance with 24 CFR 85.20 and
facilitate an effective audit to determine compliance with program
requirements.
q. The PHA will comply with the Lead-Based Paint Poisoning
Prevention Act and 24 CFR Part 35.
r. The PHA will comply with the policies, guidelines, and
requirements of OMB Circular No. A-87 (Cost Principles for State, Local
and Indian Tribal Governments) and 24 CFR Part 85 (Administrative
Requirements for Grants and Cooperative Agreements to State, Local
and Federally Recognized Indian Tribal Governments.).
S. The PHA will undertake only activities and programs covered by
the Plan in a manner consistent with its Plan and will utilize covered
grant funds only for activities that are approvable under the regulations
and included in its Plan.
t. All attachments to this Plan have been and will continue to be
available at all times and all locations that the PHA Plan is available for
public inspection. All required supporting documents have been made
available for public inspection along with the Plan and attachments at
the primary business office of the PHA and at all other times and
locations identified by the PHA in its PHA Plan and will continue to be
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1 made available at least at the primary business office of the PHA.
2 PASSED AND ADOPTED by the Housing and Redevelopment
3 Commission of the City of Carlsbad, this 26th day Of tune,
4 2001, by the following vote: 5
6
7 AYES: Commission Members Lewis, Kulchin, Finnila, Nygaard, and Hall.
0 NOES: None.
9 ABSENT: None.
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ABSTAIN: Non
CLAUDE A.
ATTEST :
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Citv of Cat-Mad Housina and ‘Rede$?hment Dkpartmerit A Report To Vh6 Housing’ Comnis@ion
+jE:- R&@ “mbf$?Nag.
Housina. Pioarani tiahaae
ITEMNO. 1
DATE: APRIL 12,200l
SUBJECT: CARLSBAD PUBLIC HOUSING AGENCY ANNUAL PLAN
That the Housing Commission AnOPT Resolution No. 2007-007, pFCOm that
the Housing and Redevelopment Commission &ERQYE the Carlsbad Public Housing
Agency (PHA) Annual Plan for Fiscal Year 2001 for submission to the U.S. Department of
Housing and Urban Development.
The Housing and Redevelopment Department administers the federally-funded Section 8
Tenant-Based Rental Assistance Program, for the Public Housing Agency in Carlsbad,
which is more specifically known as the Carlsbad Housing Agency. Pursuant to federal
regulations, Public Housing Agencies (PHA) are required to submit a 5-Year Plan which
describes the PHA’s mission, long term goals, and strategy for accomplishing the goals.
In addition, an Annual Plan is required that provides comprehensive and specific
information about the PHA’s operations, policies, strategies, and resources. The 2000-
2004 5-Year Plan was approved by the Housing and Redevelopment Commission on
January 9,200l.
Ill. RlswwQu
The Annual Plan for a PHA that administers the Section 8 Tenant-Based Rental
Assistance Program must address the following:
l Housing Needs of Families and Strategies for Addressing Needs
l Financial Resources
l PHA Policies Governing Eligibility, Selection and Admissions
l PHA Rent Determination Policies
l Operations and Management Policies,
l PHA Grievance Procedures
0 Homeownership Programs Administered by the PHA
l PHA Community Service and Self-Sufficiency Programs
l Civil Rights Certifications
l Fiscal Audit
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CARLSBATJ PUBLIC HOUSING AGENCY PLAN
April 12, 2001 Page 2
For general information, the following documents are referenced in the Plans and
incorporated as exhibits to the Plans:
l Document A - PHA Certifications of Compliance with the PHA Plans and Related
Regulations Board Resolution
l Document B - Certification of PHA Plans Consistency with the Consolidated Plan
l Document C - Regional Analysis of Impediments to Fair Housing Choice in the San
Diego Area, October 2000
l Document D - City of Carlsbad Consolidated Plan, July 1,200O to June 30,2005
l Document E - Administrative Plan for Section 8 Tenant-Based Rental Assistance
under the Certificate and Voucher Programs, Revised March 1999
l Document F - City of Carlsbad Family Self-Sufficiency Action Plan, December 1993
l Document G - City of Carlsbad Single Audit Report on Federal Award Programs,
Year ended June 30,200O
The PHA Annual Plan is required to be available for public review and comment for 45
days prior to adoption by the Housing and Redevelopment Commission. The public review period commenced on March 18,200l and will end on May 1,200l.
IV. RECQMMENDATlON
Staff recommends that the Housing Commission adopt Resolution No. 2001-001,
recommending that the Housing and Redevelopment Commission approve the PHA
Annual Plan for Fiscal Year 2001 for submission to the U.S. Department of Housing and
Urban Development.
1.
2.
3.
Housing Commission Resolution No. 2001-001
Annual PHA Plan for Fiscal Year 2001
Exhibits A-G to PHA Plans (on file at City Ha//, Co/e Library, Community
Development Department, Dove Library, Housing and Redevelopment
Department)
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EXHIBIT 1
HOUSING COMMISSION RESOLUTION NO. 2001-001
A RESOLUTION .OF THE HOUSING COMMISSION OF THE CITY
OF CARLSBAD, CALIFORNIA, RECOMMENDING APPROVAL OF
THE CARLSBAD PUBLIC HOUSING AGENCY (PHA) ANNUAL
PLAN AND AUTHORIZATION TO SUBMIT TO THE U.S.
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
WHEREAS, the Housing and Redevelopment Department administers the
Section 8 Tenant-Based Rental Assistance Program for the City of Carlsbad’s Public
Housing Agency (PHA); and
WHEREAS, the U.S. Department of Housing and Urban Development (HUD) has
issued regulations requiring PHAs to submit 5-Year and Annual Plans consistent with
the City of Carlsbad’s Consolidated Plan and local objectives; and
WHEREAS, federal regulations provide that the 5Year and Annual Plans must
be adopted by the Board of Commissioners of the Housing Agency and submitted to the
U.S. Department of Housing and Urban Development.
NOW, THEREFORE, BE IT HEREBY RESOLVED by the Housing Commission
of the City of Carlsbad, California, as follows:
1. The above recitations are true and correct.
2. That based on the information provided within the Housing Commission
Staff Report and testimony presented during the public hearing of the
Housing Commission on April 12, 2001, the Housing Commission ADOPTS
Resolution No. 2007-007, recommending to the Housing and
Redevelopment Commission APPROVAL of the Carlsbad Annual Plan for
Fiscal Year 2001 and authorization to submit to the US. Department of
Housing and Urban Development.
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3. The Housing Commission hereby recommends that the Housing and
Redevelopment Director be authorized to execute all appropriate documents
required for the submittal of said Annual PHA Plan.
PASSED, APPROVED, AND ADOPTED, at a regular meeting of the Housing
Commission of the City of Carlsbad, California, held on the 12th day of April, 2001, by
the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
ROY LATAS, CHAIRPERSON
CARLSBAD HOUSING COMMISSION
DEBORAH K. FOUNTAIN
HOUSING AND REDEVELOPMENT DIRECTOR
HC l&SO. NO. 2001-001 PAGE 2
Minutes of: HOUSING COMMISSION
Time of Meeting: 6:00 P.M.
Date of meeting: April 12,200i
Place of Meeting: CITY COUNCIL CHAMBERS
DRAFT
CALL TO ORDER
Commissioner Scarpelli called the Regular Meeting to order at 6:04 p.m. and welcomed everyone.
PLEDGE OF ALLEGIANCE
Commissioner Scarpelli asked for Commissioner Ritchie to lead in the pledge of allegiance.
ROLL CALL
Present: Commissioners: Renee Huston
Charles Griffin
Doris Ritchie
Ed Scarpelli
Absent: Chairperson: Roy Latas
Staff Present: Management Analyst: Craig Ruiz
Housing Program Manager: Roberta “Bobbi” Nunn
Associate Planner: Scott Donnell
APPROVAL OF MINUTES
Commissioner Huston moved to approve the minutes and it was duly seconded.
VOTE:
AYES:
4-o-o
Commissioners: Renee Huston
Charles Griffin
Doris Ritchie
Ed Scarpelli
NOES:
ABSTAIN:
None
None
It was a unanimous passage of the minutes and Commissioner Latas was absent.
NEW BUSINESS
The Carlsbad Public Housing Agency Annual Plan for Fiscal Year 2001, staff is recommending approval on this
Resolution and Bobbi Nunn is presenting.
Ms. Nunn noted that in December the Public Housing Agency 5-year Plan and the Annual Plan for 2000-2001 was presented. She stated that she is now presenting the Carlsbad Public Housing Agency Annual Plan for Year 2001-
2002. She further presented for background the following information pursuant to the Quality Housing and Work
Responsibility Act of 1998, the Public Housing Agencies are now required to submit a 5year and Annual Plans. The
Annual Plans must be adopted by the Housing and Redevelopment Commission and a copy of the plans with the HUD
required certifications must be submitted to the U.S. Department of Housing and Urban Development. The 5-year plan
for the Fiscal Year 2000-2004 and the Annual Plan for Fiscal Year 2000-2001 was adopted by the Housing and Redevelopment Commission on January 9, 2001. The Annual Plan for a program or Housing Agency that administers
the Section 8 Tenant-Based Rental Assistance must address certain areas. The areas they have to address are the
HOUSING COMMISSION MINUTES
APRIL 12,200l
PAGE2of 11
housing needs of families, financial resources that are available to assist with those needs, eligibility, selection and
admission policies for the Rental Assistance Program, Rent Determination Policies, Operations and Management
Policies, Grievance Procedures (if a client is being terminated from the Rental Assistance Program), Homeownership
Programs, Community Service and Self-Sufficiency Programs (the City of Carlsbad does operate a Family Self-
Sufficiency Program), the Civil Rights Certifications and the Single-Audit for each Fiscal Year. There are supporting
documents that go with the plan and are referenced and are on file at the Library Reference Desk and the City Clerks
Office as well as Faraday Center, the Senior Center and the Housing and Redevelopment Office. The following
documents that are referenced are: the Regional Analysis of Impediments to Fair Housing Choice in the San Diego
Area, the City of Carlsbad Consolidated Plan, the Administrative Plan for Section 8 Tenant-Based Rental Assistance,
the City of Carlsbad Family Self-Sufficiency Action Plan and the City of Carlsbad Single Audit Report on Federal Award
Programs. In accordance with the regulations, Ms. Nunn stated that the City of Carlsbad does require public
participation, which does require a public review and comment period for 45 days prior to adoption. She explained this
period started on March 18” and will end on May la. The Housing and Redevelopment Department is requesting
public comment on the proposed plan and public input on any needs and priorities that they feel the Housing and
Redevelopment Department has not addressed in the Plan. She stated that all oral communication will be recorded at
public hearings, which this will be a public hearing, and then the Housing and Redevelopment also has a second public
hearing when the Housing and Redevelopment Department takes it to the Housing and Redevelopment Commission
and written comments can be mailed, e-mailed, hand-delivered or faxed. Ms. Nunn stated that at this time the Housing
and Redevelopment Department has not received any public comments.
Commissioner Scarpelli asked if those people who have been waiting on the list for the last few years have been
contacted to see if they had any comments?
Ms. Nunn replied that the Housing and Redevelopment Department have not contacted people on the waiting list. She further stated that basically, the Federal requirements, although that is a good suggestion and they might consider
incorporating into this process for the next Annual Plan, but at this point, the Regulations only require a 45day
comment period which is published in the newspaper and that the Housing and Redevelopment Department have it
approved by the Housing and Redevelopment Commission in the form of a public hearing. She stated that the Housing
and Redevelopment Department also has an additional for the PHA Plan this year where the Housing and
Redevelopment Department is going to have participants of the program, possibly five to ten people who will be
reviewing the Plan and seeing if they have any ideas which they would like to have input into the Plan or if they have
any comments on the Plan in areas that the Housing and Redevelopment Department is not addressing. Ms. Nunn
stated that as far as any significant changes from last year’s Annual Plan and this year’s Annual Plan, is basically
under the Homeownership Opportunities. She pointed out that there was a regulation that came out in September that
gives the Housing and Redevelopment Department the ability to use the Rental Assistance Program as a
Homeownership Program where they can use the Rental Assistance Payment to help pay the mortgage payment. Ms.
Nunn stated that at this time the Housing and Redevelopment Department is not going to be offering that program, but
the Housing and Redevelopment Department did make a note in the Plan, stating that the Housing and
Redevelopment Department is looking into that, which is something that the Housing and Redevelopment Department
will be researching to see if it is viable for the Housing and Redevelopment Department to administer that type of a
Homeownership Program here in the City of Carlsbad.
Commissioner Huston asked regarding under the Homeownership Program, how does the down payment work and
when is it going to be resolved as to rent payments going to mortgage payments?
Ms. Nunn replied that right now the regulations state that if you have that type of a program incorporated in your
Section 8 program there has to be a minimum of 3% down payment and that of that 3% the family is responsible to
come up with 1% out of their personal funds. She continued that as far as funding resources to help with down
payment plans is basically what the Housing and Redevelopment Department will be researching to see what kind of
other funds that may be out there that could assist with this. She went on to say that there are some non-profit
agencies and advocate groups for persons with disabilities that do have some Homeownership type programs and the
Housing and Redevelopment Department will be collaborating with them to see if putting together all the funding
HOUSING COMMISSION MINUTES
APRIL 12,200l
PAGE3of 11
sources whether the Housing and Redevelopment Department can make this work and what the cost would be to the
City if the Housing and Redevelopment Department were to operate such a program and before the Housing and
Redevelopment Department would go forward with that, of course the Housing and Redevelopment Department would
bring it to the Housing Commission and let them know about the program for their recommendation to Council.
Commissioner Huston asked if that was something that the Housing Commission will look at, at a subsequent meeting,
between now and July I?
Ms. Nunn answered that it is probably not something the Housing Commission will see until next fiscal year.
Commissioner Scarpelli commented in reviewing the draft report, he said that it was very discouraging from the point of
view that there are some real serious needs in Section 8 as in Housing from everything from the 30% of Median
Income to 80% of Median Income and it seems like we keep following the same path and we are not catching up,
particularly since we are dealing with Section 8 this evening, there seems to Commissioner Scarpelli that there is going
to have to be something done with Section 8 funding so that we can get these lists down. He further pointed out that
there are a number of areas, for example, that he would like to address with the staff, 1) programs that are run by
MAAC, Bridge Housing Corporation etc. and what they are showing is that properly managed units have a demand
even though they are quite restrictive. He thinks the problem with Section 8 is, as is brought out in Ms. Nunn’s draft
report, that is going to be moved forward is that we are finding it difficult to get landlords to rent space to people that are under Section 8 and he thinks the report brings out what we have heard over and over and over again, is that the
market is such that we have such a low, as is on the report-i/2 % vacancy rate in the City of Carlsbad that in fact,
these people are not interested in doing so. There appears to Commissioner Scarpelli that there should be some
incentives to cause them to want to rent units to Section 8. He pointed out that one of those would be careful screening which there is a section in the reports dealing with screening where the Housing and Redevelopment Department has
checked off “Participate in Consolidated Plan Development Process to ensure coordination with broader community
strategies.” He stated that he was not sure this was the one. He further pointed out that he was referring to the top of
page 9 and the one that wasn’t check is called “Maintain or Increase Section 8 Lease Up Rates by Effectively
Screening Section 8 Applicants to Increase Owner Acceptance of the Program,” of which the Housing and
Redevelopment Department does not have that one check. He suggested that if the Housing and Redevelopment
Department is trying to entice owners to make their units available to people on Section 8, that possibly one of the
areas is a very effective screening program to let them know how carefully, other than the screening that was
described in the report, the Housing and Redevelopment Department does screen these people so they will be good
tenants, they won’t destroy the property, they will abide by the rules and regulations of the owner, just as they have to
at Laurel Tree, just as they have to at Villa Loma and will have to at Poinsettia Station. He stated that the Housing and
Redevelopment Department starts treating private owners of potential rented units in the same way as we do non-profit
owners of rental properties who set their own standards of screening, which are very rigid.
Ms. Nunn stated that unfortunately this is a little misleading for what they are talking about as far as the maintain or
increase Section 8 of Lease Ups by Affectively Screening Section 8 Applicants,” is that the Housing and
Redevelopment Department does not have the ability to screen them for rental history. She said that it is not within the
regulations for the Housing and Redevelopment Department to do so, but what agencies can do is they can acquire
police reports for everyone who comes in and the family is the one that actually has to provide the police report at their own cost. It has been felt by our agency that since the Housing and Redevelopment Department is so small and
basically the clientele with whom the Housing and Redevelopment Department is working, this is not necessary. She stated that what the Housing and Redevelopment Department does if someone identifies themselves as having had
been arrested for either violent criminal activity or drug-related activity, that is when the Housing and Redevelopment
Department would request the report and make a decision on whether the Housing and Redevelopment Department would deny assistance at that point.
Commissioner Scarpelli stated that he understands what the Housing and Redevelopment Department does as it is
described in the report. He went on to say what he is suggesting is that the Housing and Redevelopment Department
has to start looking at other ways and start thinking “outside the box,” the new terminology today is this. He further
HOUSING COMMISSION MINUTES
APRIL 12,200l
PAGE4of 11
pointed out that when he read through the report of what is going on, all he felt about the whole process was status
quo, the Housing and Redevelopment Department is going to fall further behind in making units available etc. He said
he does not see anything creative that is going to cause anything different to happen fiscal year 200112002 than has
happened in the past. He is suggesting that some creative thought be put into this and not feel so hampered by the
restrictions of regulation etc. He thought that maybe the Council, through the Housing Commission or directly from the
Housing and Redevelopment Department, needs to hear what is really needed to make these programs effective in our
community as they are not effective. He went on to state that the Housing and Redevelopment Department has waiting
lists that continue year after year of the numbers that are being discussed in Section 8 that the Housing and Redevelopment Department is very ineffective.
Ms. Nunn stated that she will definitely note Commissioner Scarpelli’s comment as part of the PHA Plan. She went on
to say that some of the things the Housing and Redevelopment Department is doing as far as staff trying to think
“outside of the box,” is that the Housing and Redevelopment Department does have Owner-Outreach Workshops and
the Housing and Redevelopment Department hosts those quarterly to invite new owners to come into the program. She
said the Housing and Redevelopment Department is also involved with the San Diego Apartment Association and the
North County Apartment Manager’s Association and doing presentation to those groups directly to explain to them the
program, but as far as thinking “outside the box,” the Housing and Redevelopment Department still has to do so within
regulations and the Housing and Redevelopment Department is bound by regulations which are Federal Regulations
that can only be changed on a Federal level.
Commissioner Scarpelli commented that changing regulations at a Federal level starts at the grass roots, so it is the grassroots that cause the changes to take place. He stated that if the Housing and Redevelopment Department does
not request and then demand changes, they do not happen, so we have to do our part. He continued to state that when
we feel we are not able to meet the goals and objectives of Congress, regarding housing in the United States for all of
its citizens, then we have to start letting those legislators know that the laws we work under and the regulation will
make it impossible for us to meet these criteria, and unless they hear that from us on a constant basis, nothing will
change. Then he referred back to report bringing out (for he said he is cognitive of all that is being done-not as if he
does not know what is happening, and pointed out that Ms. Nunn has made it very clear by the report and the checked-
off areas of what is being done) a meeting with the owners, he wanted to know if the Housing and Redevelopment
Department is listening to find out why are they not participating and what is the Housing and Redevelopment
Department doing about trying to overcome those obstacles? He questioned why are they not willing to rent to Section
8 clients and what are the problems. He thought he knows what some of those problems are and what some of the fear
of some of those owners are, for he hears over and over again by the owners who won’t do it. So he asked again what
is the Housing and Redevelopment Department doing to overcome those and that is why he thinks when the Housing
and Redevelopment Department says they cannot effectively-they asked the question, “maintain or increase Section
8 lease up rates by effectively screening Section 8,” but what does that mean? He pointed out that this report was not
produced by the Housing and Redevelopment Department, but it was produced by the agencies to whom the Housing
and Redevelopment Department is reporting who are supposedly responsible for making housing available. Again he
asked, what do they mean by “effective screening” and if effective screening is impossible, due to regulations, then
they better be told about it. He went on to explain that was all he was saying.
Ms. Nunn agreed with Commissioner Scarpelli, that there is a lot of problems with the regulations and there are
advocacy groups on behalf of the housing agencies that do address those and the Housing and Redevelopment
Department has organizations that they belong to who address those and write position papers to our local legislation as well as to Federal legislation in order to change some of the regulations, but it is a slow process, but the Housing
and Redevelopment Department does need comments like Commissioner Scarpelli’s and those are good comments to
incorporate in the plan, because HUD is going to be reviewing this plan and that is what they are looking for.
Commissioner Scarpelli stated that HUD needs to know the Housing and Redevelopment Department is “hamstrung.”
He further pointed out that keeping in mind that this government is moving in the direction of the centralized government, grassroots government, local government-they think local government can be more effective than
centralized government and so therefore, he is asking them to give us the ability to do what we have to do. He stated
HOUSING COMMISSION MINUTES
APRIL 12,200l
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that we know what needs to be done at the local level and stated that they don’t need them to fill us full of regulations
that makes it impossible for us to come up with solutions to the problems. Again he restated that he is mentioning this
to staff only because he thinks it rather hopeless, never to improve, never get better, the same formula year after year
doesn’t work causing much frustration knowing that everyday nothing can be done about changing it. He said that we
have got to become more aggressive and constructive as he doesn’t mean this as criticism, but is suggesting it as a
brainstorming session to simply find out and know for a fact why is it that the Housing and Redevelopment Department
can not get landlords to rent to Section 8. Commissioner Scarpelli stated that he would want to know all the reasons why and then he would want to see what the Housing and Redevelopment Department could do about taking those
negatives away and presenting a workshop and letting them know our needs etc. is part of it, but if we don’t know what
their needs are, we are never going to get them to change.
Ms. Nunn pointed out that actually the workshops are not so much addressing the Housing and Redevelopment
Department’s needs, but it is more an educational workshop for the owners, directed to the owners because there have
been some good changes in the Rental Assistance Program and unfortunately the Rental Assistance Program does
have a bad reputation that is connected with it and so there are owners that they just hear the word Section 8 (which
we try to avoid not to use now, we try to use the term “Rental Assistance”) and we are trying to get more involved with
the owners, which is why we are now members of the San Diego Apartment Association and the North County
Apartment Manager’s Association and try to speak to them more on their level on what the benefits are to them of the
program. Ms. Nunn said that is how the workshop is set up as more of an educational workshop. She stated that if the
Housing Commission would like, the Housing and Redevelopment Department will be having a workshop in San Diego
the end of May and she can advise the Housing Commission if their schedule permits, they might like to come down
and see what types of workshops the Housing and Redevelopment Department does put on to the owners.
Commissioner Scarpelli asked the Commissioners if they would like to be advised?
Commissioner Huston commented that landlords are given a choice between renting their property to somebody who is
on AFDC and somebody who is a Software Engineer. The landlords are sitting in the drivers seat right now because of
the housing shortage and such a great labor market, which brings us to the other perspective on the Median Income
given that the corporations that have moved into North County and San Diego County as a whole. She asked if it has
raised the Median Income some so that the figures you have been using all along to establish the AMI? Commissioner
Huston then asked how often does the Housing and Redevelopment Department go back and look at those?
Ms. Nunn answered that they are revised every year and the Housing and Redevelopment Department has just
received the new revisions on April 6fi. She replied that the Housing and Redevelopment Department figured they had
almost a 6% increase from last year.
Commissioner Huston asked if that shortened or impacted the wait list?
Ms. Nunn replied that the Housing and Redevelopment Department is pulling names off the wait list on a consistent
basis to make sure the Housing and Redevelopment Department is utilizing as much of the funding they have since
they did receive last year on April 1st 75 units of funding that were targeted specifically towards persons with disabilities
and an additional 50 units called the “Fair Share Allocation,” so the Housing and Redevelopment Department has
received an additional 125 units in the last fiscal year. She continued that right now the Housing and Redevelopment
Department is going through the process of pulling people off the waiting list. She pointed out that the major barrier is for the Housing and Redevelopment Department to find places for those on the waiting list to live here in Carlsbad. She
stated that even if some owners are willing to work with the program, because of regulatory constraints, that unit may
not work for that family because the rent may be too high. The Housing and Redevelopment Department has been able to negotiate with landlords. The Housing and Redevelopment Department has been creative such as not requiring
leases anymore and have negotiated with owners. Ms. Nunn gave the following as an example: That if the owner is
charging $1,200 a month rent, but because of regulatory constraints, the family cannot pay that amount when they
initially move into the unit, the Housing and Redevelopment Department will negotiate with the owner to come down for
the first month and then give a sixty-day notice to raise the rent after the first month back up to where the owner was
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originally requesting the rent and advising them that they are only going to lose out on three months rent and you are
going to be able to rent to this family and help the family. Ms. Nunn stated again the Housing and Redevelopment
Department is making progress, but said that the market right now is very difficult for this program. She stated that the
Housing and Redevelopment Department are not the only ones experiencing it here in Carlsbad, but they are
experiencing it throughout the whole San Diego County area. She said that Carlsbad and Encinitas are hit the hardest
as we are the higher rent areas of any of the other Housing Agencies.
Commissioner Huston agreed the Housing and Redevelopment Department has a very difficult job.
Ms. Nunn replied that it has it challenges, but she felt the Housing and Redevelopment Department also looks at those
as opportunities to succeed. She felt that even though there are a lot of regulatory constraints the Housing and
Redevelopment Department still has been successful to house people that are in need and that is what the Housing
and Redevelopment Department is there to do.
Commissioner Scarpelli pointed out that he believed the report in a whole is where working in a framework that is not
working, they have not presented anything in a creative way in which to resolve it. He thought it almost gives the
impression that they are saying to themselves there is nothing else they can do and this is the way it is and this is the way it has to be and so we haven’t found any approaches to resolve it. He mentioned the comment Ms. Nunn made
regarding the landlord helping the family. Commissioner Scarpelli pointed out that they are not interested in helping the
family, but they are in it as an investment, they want the greatest return on their investment that they can get. He stated
that if they work from that perspective, they would feel comfortable helping the family if they were getting market value
rents. He continued that maybe we need to be looking at, “how do we provide them not only market value rents, but possibly some incentive over market value rents.” He stated that if there are regulations that say we can’t do it that
way, then what we need to do possibly is look at changing those regulations and doing whatever little bit we can do to
do that. He stated that money does speak. He stated that because these people are in it, it is an investment, it is part of
their investment portfolio, they are looking for certain returns, and they are not about to go under market rent to help
some one in most cases. He stated they are not that benevolent. Commissioner Scarpelli clarified that he was not
talking about the non-profits, but that he is talking about the independent owners who appear to the Housing and
Redevelopment Department’s greatest candidates for Section 8 availability. He asked if there was anything from
preventing the Housing and Redevelopment Department to pay market-rate or over-market rate?
Ms. Nunn affirmed that at this point the Housing and Redevelopment Department is doing what it can within the
regulations allowing the current payment standard and have chosen to go 10% over what the Federally Published Fair-
Market Rents are on which payment standards are established to determine the family subsidy. She went on to state
that under the Federal Regulations are the ability to set payment standards anywhere from 90% to 110% of the Fair-
Market Rent. Ms. Nunn stated the Housing and Redevelopment Department adopted 110% as soon as they actually
changed the regulation.
Commissioner Scarpelli asked if that is 110% of Median or 110% of Market Rate?
Ms. Nunn answered that it is called Fair Market Rent and it is an amount that is published by the Federal Government
on an annual basis that goes into effect on October 1st. She stated that in the past it use to be 40% and they would do
a survey of the region, for us it would be San Diego County region, of available rentals at 40% and determine that
factor. She further stated that because of Advocacy from Housing Agency Groups, they have since changed that regulation and adopted it at 45% of the Rental Market which did increase the Fair-Market Rents slightly here for the
San Diego County area and the Housing and Redevelopment Department goes 10% above those amounts that they
publish.
Commissioner Scarpelli asked where that puts us in Carlsbad, whether we are below market rate or at market rate by
going with that formula of 10% above?
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Ms. Nunn gave the example that on a two-bedroom, the Housing and Redevelopment Department’s payment standard
would be at $985, so when looking at a family subsidy, it is 30% of their adjusted monthly income minus the $985 if
they qualify for a two-bedroom and that would be the maximum subsidy. She pointed out that where the Housing and
Redevelopment Department has a problem is that when HUD changed the regulations in 1998, one provision they put in is when a family initially receives rental assistance in a unit, they cannot pay more than 40% of their adjusted
monthly income towards the rent, which limits the amount of rent we can pay to an owner, which is why we had to
negotiate some to get families in there and then the owner raises the rent after they move in to get it back up to the
amount that they requested in the first place. She gave the following example: On a one-person household, the
payment standard is $787, if someone is on SSI, at 40% of their income, they cannot pay more than $848 for their rent.
She said that even though the payment standard is $787, they have that little bit of a gap where they can pay a higher
amount, because instead of paying 30% of their adjusted income towards their rent, they can pay as high as 40%, but if
the rent to owner exceeds their 40% share of rent, then we cannot accept that unit and we have to deny it. She stated
that is when the Housing and Redevelopment Department looks at negotiating with the owners to at least get them to
come down in the rent initially and if the family is in agreement with it, then they can raise the rent after the family
moves into the unit, where they do a month-to-month rental agreement versus a lease-type system.
Commissioner Scarpelli, thinking out-of-the-box, asked if it was possible to offer incentives such as guaranteed
payment to the owners, that the City would back up any loss of rent to them or anything of that nature? He continued to
ask if there was anything outside the regulations where the City can subsidize something above and beyond what the
Federal Regulations are saying we can or cannot do? He asked if the City, on its own, decides to use its General
Budget to assist above and beyond it without violation of regulations?
Ms. Nunn replied with a partial answer saying that the regulations state what the rent-to-owner can be at the initial
move in, so there could not be any additional subsidy to adjust that rent, unless it went directly to the family, but then if
it went directly to the family that would count as income and it counteracts the whole purpose. She stated that if there
was going to be some incentives to the owner, it could not be out of the Rental Assistance Funds, it would have to be
out of some other funding source and it would have to be some other type of guarantee, not that the Housing and
Redevelopment Department could pay the difference in the rent to the owner, but maybe some other type of incentive.
Commissioner Scarpelli mentioned that this was something we could look into, some other type of incentive to meet the
need. He further asked concerning the question dealing with guarantees to the owner (if someone defaults on their
rent, they are guaranteed that the City will step in and pay the rent). He pointed out that he was looking outside-the-box
for incentives for owners to rent to Section 8 people for which the Housing and Redevelopment Department needs
space.
Ms. Nunn replied that under that circumstance, the Rental Assistance Program already offers that guarantee. She said
that if somebody does not pay their rent and is in violation, the Housing and Redevelopment Department will pay the
owner through the end of the month in which the family has to move, if it has to go through an eviction proceeding, but
the Housing and Redevelopment Department cannot pay beyond that point. Ms. Nunn stated that under the regulations
the Housing and Redevelopment Department is allowed to pay, if a family is in violation of the lease, if they moved out
on April 2d the owner would still be entitled to the full assistance payment for the month of April because that family
was in violation of the lease. She pointed out that the Housing and Redevelopment Department also has the ability to
terminate the family’s benefit so they do not receive further benefits if they do violate the lease.
Commissioner Scarpelli asked if Ms. Nunn had a magic wand, and she could make the whole Section 8 program work effectively, what would she do?
Ms. Nunn stated in her opinion, not speaking necessarily for staff, she thought that it would be beneficial to have more
of a community development block grant type funding, where the City is allocated a certain amount of money and the
City has the opportunity to set up the program in order to meet the needs of the community.
)%
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Commissioner Scarpelli asked if this plan Ms. Nunn has in mind, was the utopia way of solving the problem that is
persistent year after year, been presented?
Ms. Nunn said it has been talked about in the last five years as a possibility of doing that amongst legislation on the
Federal level.
Commissioner Scarpelli asked if it is still being actively pursued?
Ms. Nunn replied that she has not seen anything recently. She pointed out that with the new administration everyone
may see a lot of changes.
Commissioner Ritchie asked how large a part of our subsidized rental is the Section 8 Program?
Ms. Nunn clarified that it is the amount of allocation for the program and that with the new funding the Housing and
Redevelopment Department is up to about 3.6 million dollars. She pointed out that is what the Housing and
Redevelopment Department is what is allocated and they do not necessarily use that amount, but that is taking into
consideration the new units the Housing and Redevelopment Department just received. She further stated that before
the Housing and Redevelopment Department allocation was probably at 2.9 million dollars and then with the new
allocation of units, it brought the Housing and Redevelopment Department up to about 3.6 million dollars,
Commissioner Scarpelli stated the staff is recommending approval of the Resolution that is on the floor.
MOTION
ACTION: Motion by Commissioner Ritchie and duly seconded, that the Housing Commission adopt
Resolution No. 2001-001, recommending that the Housing and Redevelopment
Commission approve the Carlsbad Public Housing Agency (PHA) Annual Plan for Fiscal
Year 2001 for submission to the U.S. Department of Housing and Urban Development.
VOTE:
AYES:
4-o-o
Commissioners: Renee Huston
Charles Griffin
Doris Ritchie
Ed Scarpelli
NOES: None
ABSTAIN: None
Commissioner Scarpelli brought forth the next item on the Agenda which is the Report from Staff, pointing out that no
action is needed for the Annual Housing Production Report given by Scott Donnell.
Mr. Donnell announced he works on the Advanced Pjanning Team and pointed out that at the Faraday Center this
team does this report, an overview of what the City has produced in the way of housing over the various Fiscal Years, which this is the seventh annual report which was presented to the Housing Commission a couple years ago. The
report is for the last Fiscal Year which ended June 30, 2000. He presented an overview of the purpose of the report,
why it is done, its content and housing needs and production in terms of State and Federal law in providing housing for the four income groups, and what Carlsbad produced in the way of new construction over the past fiscal year, a
conclusion and summary of what Carlsbad did last year in terms of new production and an outlook for the future of
what is coming up both in the way of Affordable Housing Production and Housing Production overall. Mr. Donnell
pointed out the first and foremost purpose of the report is to comply with State Law. He stated there is a Government
Code Section that says, “Annually Cities have to prepare reports which show the progress that Carlsbad or San Diego
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or Poway is making toward the Regional Housing need.” He went on to say the reports are required to be prepared for all income groups, from very low to other and it focuses on new construction only. He stated if the City of Carlsbad
acquires units, such as the Tyler Court Apartment Project or rehabilitates some units, it doesn’t count toward the
Regional Share for which there is a good reason, being Regional Share is based primarily on growth in terms of new
jobs and population of which the Needs Assessment deals with. He shared that the Needs Assessment is an
assessment produced by SANDAG which is our local Council of Governments and allocates housing for the San Diego
Region, the SCAG which is the local council of Governments for the LA area does the same. He continued that the
growth projection and the housing that is needed to accommodate that growth is done every five years and has been
done for this current housing cycle which ends in 2004. He said the way the City determines housing affordability to
see what the City has provided and if it meets the Regional Shares is to do some surveys and also get information from
the Housing Assistance Programs we have. He stated this report concentrates on the previous Fiscal Year Production
and will also look at the Housing Cycle as a whole, the future production will be discussed at the last item of this report.
Mr. Donnell shared that the Regional Share Housing Needs Assessment is an estimate of new housing for all income
groups, is based on population and job growth and is prepared for each five-year housing cycle. He stated the
estimates or the Regional Share Needs are not requirements and he presented a slide which shows the City needs,
according to growth, about 1,700 units of very low income which is a projection based on what the State and SANDAG
feels will be the growth in the region. He also stated that Cities are not obligated to provide the numbers, but they are
obligated to show that their General Plans through density, zone etc. can accommodate the requirement. He
mentioned that each jurisdiction shares the need, Poway, San Diego and Carlsbad all have their own Regional Share
Allocation. Mr. Donnell shared a graph showing what it is for the 1999-2004 Housing Cycle from very low to other, showing the City of Carlsbad’s total need is over 6,200 units which is estimated Carlsbad’s needs to accommodate the
growth (our share of San Diego County’s growth). Mr. Donnell pointed to another Housing Needs graph showing the
numbers being similar, very low is the highest category showing a need of over 1,700 units and low is the smallest
category only about 300 units fewer than the very low (1,417 total). He pointed out the other which is everything above
moderate showing a need of 1,591 units, all of which are projections over the 1999-2004 Housing Cycle. He further
explained that to determine Affordability, first of all, housing production has filtered through the four income groups, the
30% rule having to do with the amount of income that can be allocated toward housing and because the income limits
expressed by State and the Federal Government are expressed in terms of family size instead of bedrooms, the City
has to do some conversions of which SANDAG in 1993 made the determination that all bedrooms are determined to
house two people, i.e., a three-bedroom house could house six people, a four-bedroom eight people, which is not really
realistic as there are not many four-bedroom homes that will actually be occupied by eight people, but this is the
methodology that has also been accepted by the State. He continued that rental versus for sale, the formula to
determine whether a for sale unit is affordable to very low or low is to say that a for sale price can not exceed three
times the maximum income, rental is based on the 30% rule. He pointed out that it is easy to figure out all of this for
assisted units that the City participates in whether through financing; it is harder to do that for market rate which is one
of the reasons the two-person bedroom rule was developed. Mr. Donnell went on to talk about how the City determines
Market Rate Prices which is what the City does on a quarterly basis regarding the Surveys and Researches, which
there is a staff member at the Faraday Center who receives a report showing all completed housing and with that
report, she sends out a survey to the various developers requesting them to provide sales prices and 99% of the time
the City gets that information, but based upon the number of units that are built, almost two thousand this last fiscal
year, there is a lot of follow up that is necessary as developers do not always provide the information regarding the
sales prices that the City needs, so there are calls that must be made and if those calls do not produce results, then the
City resorts to getting Assessors information or doing comparables. Mr. Donnell concluded this is the reason this report
follows the fiscal year for several months, as even though the fiscal year ended last June 30”, the City is just now
presenting to the Housing Commission, partly because of the effort which has been made to get as complete information as possible. He shared a slide giving an idea of what the rent limit would be for very low, low and moderate
and also what the purchase limit for example a four-person, low income family would be no more than $128,000 for
homes that would have two bedrooms, as two-bedroom households are considered to be occupied by four people. Mr.
Donnell presented a graph showing what was actually built in Carlsbad the last fiscal year, only for market-rate units,
not units that the City assisted through financing, of which there were not any very low market rate units produced. He
showed the single-family, the SF category which includes both single-family detached and attached and of course
condominium, apartments and the last category being SDU or Second Dwelling Units Mr. Donnell pointed out that the
HOUStNG COMMISSION MINUTES
APRIL 12,200l
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37 Second Dwelling Units were considered to be affordable to low income because by their nature they are very small
and if they are rented, they are restricted to low income. He stated that Moderate Income Housing produced was poor
which was a total of 42 units and the bulk of what Carlsbad produced in the way of housing this last fiscal year was
Other, or housing that was only affordable to upper income households. Mr, Donnell shared that all this information is
in the packets each Commissioner received. He went on to share the next slide which showed the Assisted Housing
that Carlsbad produced which are units that received assistance from the City of which 23 units of very low income
were produced, 122 low income units which actually resulted in a total of 145 very low and low income units, He further
shared a slide that illustrated what these projects were and to share other highlights he shared that the City produced a
total of 182 very low and low income units, 116 of which were apartments in the Ranch0 Carrillo Project, 24 were
paired homes in the Cherry Tree Walk Project, 5 homes produced for very low and low income families in Calavera
Hills and 37 second dwelling units, which makes the number in which the City actually assisted was 176 units. Mr.
Donnell stated that overall last year, 1,914 units were produced, 88% of those were affordable only to upper income,
70% were single family detached which was the largest category. He showed a pie chart showing that 88/89% of the
units produced were for the other income, 8% was affordable to low income, and then the 1% and 2% for either very
low or moderate. Mr. Donnell’s next slide compared Carlsbad’s Annual Production with the last few fiscal years, which
shows the City has steadily increased and he said it is obvious the other income production of units has increased as
well as the total. He further pointed out that chart also shows is that income for units produced for very low and low
income and also moderate is varied which has not steadily increased as the others and in fact this last fiscal year’s
production was substantially more than the previous fiscal years. He shared that moderate income production of units
has slowed since 1997/1998 and the production in this past fiscal year was lower than any of the three previous fiscal
years. Mr. Donnell included the current fiscal year totals so far through March of this fiscal year, over 1,600 units have
been produced, which appears that production may eclipse even last year in terms of the number of units produced. He
pointed out that last year was the third highest total ever for Carlsbad for a fiscal year with over 1,900 units and he stated that the City has only 300 units more to pass that. The next slide he pointed out it shows Carlsbad’s Progress
Versus Its regional Share and for the fiscal year the City has not met most of what the regional share would say we
need, however, he pointed out to look at other income production in this past fiscal year, the City has actually
succeeded what the regional share estimate is for other income needs. Mr. Donnell shared the median sales price,
based on the City’s surveys, which is the information the City receives from developers, which was $370,000 which is
for all for sale units whether condominium or single family detached and the highest sales price was almost two million
dollars and the lowest sales price for a single family detached home was $175,000 the rental rates for market rate units
ranged from above $1,200 to $2,700 and of the single family detached homes that were built, 95% of the three and
four-bedroom homes were affordable only to other income. He next shared a chart showing where the bulk of the
housing prices lie which is between $300,000 and $399,000 and at the very end of the chart on the right side it shows
there were 11 homes that were priced at a million dollars or more. He pointed out on this same chart that the one home
on the left side of the chart was for that single family detached home at $175,000 and that this chart does not show any
housing production in which the City assisted such as the for sale units in Cherry Tree Walk or Calavara Hills. Mr.
Donnell went on to provide the conclusions in looking at the past fiscal years from ‘961’97 to the current there continues
to be a strong market demand for upper income housing, but the City has however, continued to make progress in
providing Affordable Housing because of the lnclusionary Housing Program and also the assistance which the City has
been able to provide. He pointed out that moderate income housing as the previous slides have shown has been weak,
recalling several years ago when the City was adopting the lnclusionary Housing Program, that there was
consideration given to including moderate income housing as part of the lnclusionary program which it was not decided
to do because of assurances from developers that moderate income housing would be produced. He stated that the
outlook appears that production at least for this fiscal year will remain strong, numbers already showing that housing
production for the fiscal year as well as this calendar year are ahead of previous year’s requirements, for example
through the first three months of 2001 the City has permitted 550 units for the first three months of 2000 had permitted
a little over 400 units. He stated that eventually the City expects that to decline for the nearing of the completion of
three large housing projects in the City being Ranch0 Carrillo, La Costa Valley and also the current Calavera Hills Project, but in a few years the City expects production to once again to pick up. He further stated that in addition with
regards to Affordable Housing, both recent Affordable Housing Projects as well those that are under construction are
clearly the result of the lnclusionary Housing Program as well as City assistance. Mr. Donnell stated that new Affordable Housing Projects, of which Laurel Tree and Poinsettia Station already exist, will reflect a total of 348 new
HOUSING COMMISSION MINUTES
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affordable units for very low and low income housing. He added that beyond 2001 which would be three to seven years
out will be many more projects in the works, some are in the planning stages and some are very close to going to the
Planning Commission which include Kelly Ranch which is the project along the future extension of Cannon, between
Faraday and El Camino Real, the Thompson Project which is on the Thompson Rose Property which is just west of
Aviara Parkway and on either side of Poinsettia, Calavera Hills is the project which will put in the extension of College
between El Camino and its current terminus in the Calavera area, the Villages of La Costa which is 2,400 units has the
Environmental Impact Report now under review and then finally the Bressie Ranch Project, which is very near the
airport is the project which is in the earliest planning stages with 600 total units with 100 affordable to lower income.
Commissioner Ritchie asked to see the previous slide and asked if the percentage of lower income units to the total
units if it is an acceptable percentage and is this where the City wants to be?
Mr. Donnell replied that it is actually a little more than 15% and that is where the City wants to be.
ANNOUNCEMENTS
There were no announcements
ADJOURNMENT
By proper motion, the Regular meeting of April 12,200O was adjourned at 6:59 p.m.
Respectfully submitted,
DEBBIE FOUNTAIN
Housing and Redevelopment Director
JUDY KIRSCH Minutes Clerk
MINUTES ARE ALSO TAPED AND KEPT ON FILE UNTIL THE WRITTEN MINUTES ARE APPROVED.
U.S. Department of Housing and Urban Development DRAFT Office of Public and Indian Housing
PHA Plan
Annual Plan for Fiscal Year 2001
NOTE: THIS PHA PLANS TEMPLATE (HUD 50075) IS TO BE COMPLETED IN
ACCORDANCE WITH INSTRUCTIONS LOCATED IN APPLICABLE PIH NOTICES
HUD 50075
OMB Approval No: 2577-0226
Expires: 03/31/2002
PHA Plan
Agency Identification
PHA Name: Carlsbad Housing Agency
PHA Number: CA077
PHA Fiscal Year Beginning: (mm/yyyy) 07/2001
Public Access to Information
Information regarding any activities outlined in this plan can be obtained by
contacting: (select all that apply) q Main administrative office of the PHA q q PHA development management offices
PHA local offices
Display Locations For PHA Plans and Supporting Documents
The PHA Plans (including attachments) are available for public inspection at: (select all
that apply) q Main administrative office of the PHA
0 PHA development management offices
c] PHA local offices q Main administrative office of the local government
c] Main administrative office of the County government
0 Main administrative office of the State government
Ix) Public library
0 PHA website q Other (list below)
Carlsbad Senior Center
Community Development Department - Faraday Building
PHA Plan Supporting Documents are available for inspection at: (select all that apply) q Main business office of the PHA
cl PHA development management offices
0 Other (list below)
PHA Identification Section, Page 1 HUD 50075
OMB Approval No: 2577-0226 Expires: 03/31/2002
Annual PHA Plan
PHA Fiscal Year 2001
[24 CFR Part 903.71
L Annual Plan Tvpe:
Select which type of Annual Plan the PHA w-ill submit.
q Standard Plan
Streamlined Plan:
[7 High Performing PHA
0 Small Agency (~250 Public Housing Units) q Administering Section 8 Only
0 Troubled Agency Plan
ii. Executive Summarv of the Annual PHA Plan
[24CFR Part 903.7 9 (r)]
Provide a brief overview of the information in the Annual Plan, including highlights of major initiatives and
discretionary policies the PHA has included in the Annual Plan.
Not required per PIH 9941.
Carlsbad PHA Annual Plan
iii. Annual Plan Table of Contents
[24 CFR Part 903.7 9 (r)]
Provide a table of contents for the Annual Plan, including attachments, and a list of supporting documents
available for public inspection.
Table of Contents Page #
Annual Plan
i. Executive Summary N/A
ii. Table of Contents
1. Housing Needs 6
2. Financial Resources 11
3. Policies on Eligibility, Selection and Admissions 13
4. Rent Determination Policies 23
5. Operations and Management Policies 28
6. Grievance Procedures 29
7. Capital Improvement Needs N/A
8. Demolition and Disposition N/A
9. Designation of Housing N/A
10. Conversions of Public Housing N/A
11. Homeownership 37
12. Community Service Programs 39
13. Crime and Safety N/A
14. Pets (Inactive for January 1 PHAs) N/A
15. Civil Rights Certifications (included with PHA Plan Certifications) 44
16. Audit 44
17. Asset Management N/A
18. Other Information N/A
Attachments
Indicate which attachments are provided by selecting all that apply. Provide the attachment’s name (A, B,
etc.) in the space to the left of the name of the attachment. Note: If the attachment is provided as a
SEPARATE file submission from the PHA Plans file, provide the file name in parentheses in the space to
the right of the title.
Required Attachments:
0 Admissions Policy for Deconcentration
0 FY 2001 Capital Fund Program Annual Statement
0 Most recent board-approved operating budget (Required Attachment for PHAs
that are troubled or at risk of being designated troubled ONLY)
Optional Attachments: q PHA Management Organizational Chart
0 FY 2000 Capital Fund Program 5 Year Action Plan
0 Public Housing Drug Elimination Program (PHDEP) Plan
0 Comments of Resident Advisory Board or Boards (must be attached if not
included in PHA Plan text)
Carlsbad PHA Annual Plan 2
0 Other (List below, providing each attachment name)
Supporting Documents Available for Review
Indicate which documents are available for public review by placing a mark in the “Applicable & On
Display” column in the appropriate rows. All listed documents must be on display if applicable to the
program activities conducted by the PHA.
r
Applicable
&
On Display
A
B
C
D
E
List of Supporting Documents Available for
Supporting Document
Zeview
Applicable
Component
Plan
PHA Plan Certifications of Compliance with the PHA Plans
and Related Regulations
State/Local Government Certification of Consistency with
the Consolidated Plan
Fair Housing Documentation:
Records reflecting that the PHA has examined its programs
or proposed programs, identified any impediments to fair
housing choice in those programs, addressed or is
addressing those impediments in a reasonable fashion in view
of the resources available, and worked or is working with
local jurisdictions to implement any of the jurisdictions’
initiatives to affirmatively further fair housing that require
the PHA’s involvement.
5 Year and Annual Plans
5 Year and Annual Plans
5 Year and Annual Plans
Consolidated Plan for the jurisdiction/s in which the PHA is
located (which includes the Analysis of Impediments to Fair
Housing Choice (AI))) and any additional backup data to
support statement of housing needs in the jurisdiction
Most recent board-approved operating budget for the public
housing program
Annual Plan:
Housing Needs
Annual Plan:
Financial Resources;
Public Housing Admissions and (Continued) Occupancy Annual Plan: Eligibility,
Policy (A&O), which includes the Tenant Selection and Selection, and Admissions
Assignment Plan [TSAP] Policies
Section 8 Administrative Plan
Public Housing Deconcentration and Income Mixing
Documentation:
1. PHA board certifications of compliance with
deconcentration requirements (section 16(a) of the US
Housing Act of 1937, as implemented in the 2118199
Quality Housing and Work Responsibility Act Initial
Guidance; Notice and any further HUD guidance) and
2. Documentation of the required deconcentration and
income mixing analysis
Annual Plan: Eligibility,
Selection, and Admissions
Policies
Annual Plan: Eligibility,
Selection, and Admissions
Policies
Public housing rent determination policies, including the
methodology for setting public housing flat rents
Cl check here if included in the public housing
A & 0 Policy
Annual Plan: Rent
Determination
Schedule of flat rents offered at each public housing
development
Annual Plan: Rent
Determination
-
Carlsbad PHA Annual Plan 3
Applicable
&
On Display
List of Supporting Documents Available for Review
Supporting Document Applicable
Component
0 check here if included in the public housing
A & 0 Policy
E
E
Section 8 rent determination (payment standard) policies
Ix1 check here if included in Section 8
Administrative Plan
Public housing management and maintenance policy
documents, including policies for the prevention or
eradication of pest infestation (including cockroach
infestation)
Public housing grievance procedures
0 check here if included in the public housing
A & 0 Policy
Section 8 informal review and hearing procedures
IXI check here if included in Section 8
Administrative Plan
The HUD-approved Capital Fund/Comprehensive Grant
Program Annual Statement (HUD 52837) for the active grant
year I Most recent CIAP Budget/Progress Report (HUD 52825) for 1 Annual Plan: Capital Needs
anv active CLAP mant
Most recent, approved 5 Year Action Plan for the Capital
Fund/Comprehensive Grant Program, if not included as an
attachment (nrovided at PHA oution)
Approved HOPE VI applications or, if more recent,
approved or submitted HOPE VI Revitalization Plans or any
other approved proposal for development of public housing
Approved or submitted applications for demolition and/or
disposition of public housing
Approved or submitted applications for designation of public
housing (Designated Housing Plans)
Approved or submitted assessments of reasonable
revitalization of public housing and approved or submitted
conversion plans prepared pursuant to section 202 of the
1996 HUD Aooromiations Act
Approved or submitted public housing homeownership
programs/plans
Policies governing any Section 8 Homeownership program
Cl check here if included in the Section 8
Administrative Plan
Any cooperative agreement between the PHA and the TANF
aFencv
F FSS Action Plan/s for public housing and/or Section 8
Plan
Annual Plan: Rent
i Determination
Annual Plan: Operations
and Maintenance
Annual Plan: Grievance
Procedures
Annual Plan: Grievance
Procedures
Annual Plan: Capital Needs
Most recent self-sufficiency (ED/SS, TOP or ROSS or other
resident services grant) grant program reports
The most recent Public Housing Drug Elimination Program
(PHEDEP) semi-annual performance report for any open
grant and most recently submitted PHDEP application
Annual Plan: Capital Needs
Annual Plan: Capital Needs
Annual Plan: Demolition
and Disposition
Annual Plan: Designation of
Public Housing
Annual Plan: Conversion of
Public Housing
Annual Plan:
Homeownership
Annual Plan:
Homeownership
Annual Plan: Community
Service & Self-Sufficiency
Annual Plan: Community
Service & Self-Sufficiency
Annual Plan: Community
Service & Self-Sufficiency
Annual Plan: Safety and
Crime Prevention
Carlsbad PHA Annual Plan 4
List of Supporting Documents Available for Review
Applicable Supporting Document Applicable Plan
& Component
On Display
(PHDEP Plan)
G The most recent fiscal year audit of the PHA conducted Annual Plan: Annual Audit
under section 5(h)(2) of the U.S. Housing Act of 1937 (42 U.
S.C. 1437c(h)), the results of that audit and the PHA’s
response to any findings
Troubled PHAs: MOA/Recovery Plan
Other supporting documents (optional)
(list individually; use as many lines as necessary)
Troubled PHAs
(specify as needed)
Carlsbad PHA Annual Plan 5
1. Statement of Housiw Needs
[24 CFR Part 903.7 9 (a)]
A. Housing Needs of Families in the Jurisdiction/s Served by the PHA
Based upon the information contained in the Consolidated Plan/s applicable to the jurisdiction, and/or other
data available to the PHA, provide a statement of the housing needs in the jurisdiction by completing the
following table. In the “Overall” Needs column, provide the estimated number of renter families that have
housing needs. For the remaining characteristics, rate the impact of that factor on the housing needs for
each family type, from 1 to 5, with 1 being ‘no impact” and 5 being “severe impact.” Use N/A to indicate
that no information is available upon which the PHA can make this assessment.
Family Type
Income <= 30%
of AMI
Income >30% but
<=50% of AMI
Income >50% but
<80% of AMI
Elder-Iv
Families with
Disabilities
Black-Non
Hisnanic
Asian/Pacific
Islander/Other
Hisnanic
Race/Ethnicity
Housing Needs of Families in the Jurisdiction I
What sources of information did the PHA use to conduct this analysis? (Check all that
apply; all materials must be made available for public inspection.)
Consolidated Plan of the Jurisdiction/s
Indicate year: 19952000
U.S. Census data: the Comprehensive Housing Affordability Strategy (“CHAS”)
dataset
American Housing Survey data
Indicate year:
Other housing market study
Indicate year:
Other sources: (list and indicate year of information)
Carlsbad PHA Annual Plan 6
B. Housing Needs of Families on the Public Housing and Section 8
Tenant- Based Assistance Waiting Lists
State the housing needs of the fan&es on the PHA’s waiting list/s. Complete one table for each type of
PHA-wide waiting list administered by the PHA. PHAs may provide separate tables for site-based or
sub-jurisdictional public housing waiting lists at their option.
Housing Needs of Families on the Waiting List
Note: The waiting list is currently being purged, updated and converted to a new
database. Statistical information is from the current waiting list information. The
HA anticipates approximately 1800 applicants on the waiting list when this process
is complete.
Waiting list type: (select one)
El s ection 8 tenant-based assistance q Public Housing
c] Combined Section 8 and Public Housing
cl Public Housing Site-Based or sub-jurisdictional waiting list (optional)
If used, identi
Waiting list total
Extremely low
income <=30% AMI
Very low income
(>30% but <=50%
A-W
Low income
(>50% but <80%
Am)
Families with
children
Elderly families
Families with
Disabilities
White
Black
Indian/Alaskan
Asian/Pacific
Hispanic
Characteristics by
Bedroom Size
(Public Housing
fi r which development/
# of families
743
387
356
0
567
200
339
621
69
13
39
”
27%
46%
5%
27% 201
Carlsbad PHA Annual Plan 7
Housing Needs of Families on the Waiting List
Note: The waiting list is currently being purged, updated and converted to a new
database. Statistical information is from the current waiting list information. The
HA anticipates approximately 1800 applicants on the waiting list when this process
is complete.
2BR
3BR
4BR
5+ BR
Is the waiting list closed (select one)? [x1 No 0 Yes
If yes:
How long has it been closed (# of months)?
Does the PHA expect to reopen the list in the PHA Plan year? 0 No 0 Yes
Does the PHA permit specific categories of families onto the waiting list, even if
generally closed? 0 No q Yes
C. Strategy for Addressing Needs
Provide a brief description of the PJJA’s strategy for addressing the housing needs of families in the
jurisdiction and on the waiting list IN THE UPCOMING YEAR, and the Agency’s reasons for choosing
this strategy.
(1) Strateties
Need: Shortage of affordable housing for all eligible populations
Strategy 1. Maximize the number of affordable units available to the PHA within
its current resources by:
Select all that apply
q Employ effective maintenance and management policies to minimize the number
of public housing units off-line
0 Reduce turnover time for vacated public housing units
0 Reduce time to renovate public housing units
17 Seek replacement of public housing units lost to the inventory through mixed
finance development q Seek replacement of public housing units lost to the inventory through section 8
replacement housing resources q Maintain or increase section 8 lease-up rates by establishing payment standards
that will enable families to rent throughout the jurisdiction q Undertake measures to ensure access to affordable housing among families
assisted by the PHA, regardless of unit size required
Ia Maintain or increase section 8 lease-up rates by marketing the program to owners,
particularly those outside of areas of minority and poverty concentration
Carlsbad PI-IA Annual Plan
33.
Maintain or increase section 8 lease-up rates by effectively screening Section 8
applicants to increase owner acceptance of program
Participate in the Consolidated Plan development process to ensure coordination
with broader community strategies
Other (list below)
Strategy 2: Increase the number of affordable housing units by:
Select all that apply
El Apply for additional section 8 units should they become available q Leverage affordable housing resources in the community through the creation
q of mixed - finance housing
Pursue housing resources other than public housing or Section 8 tenant-based
assistance. q Other: (list below)
Need: Specific Family Types: Families at or below 30% of median
Strategy 1: Target available assistance to families at or below 30 % of AM1
Select all that apply
0 Exceed HUD federal targeting requirements for families at or below 30% of AMI
in public housing q Exceed HUD federal targeting requirements for families at or below 30% of AMI
in tenant-based section 8 assistance
El Employ admissions preferences aimed at families with economic hardships q Adopt rent policies to support and encourage work q Other: (list below)
l The Carlsbad Housing Agency has established an admissions preference for
applicants who are at or below 30% of AMT.
Need: Specific Family Types: Families at or below 50% of median
Strategy 1: Target available assistance to families at or below 50% of AMI
Select all that apply
q Employ admissions preferences aimed at families who are working q Adopt rent policies to support and encourage work q Other: (list below)
l The Carlsbad Housing Agency will make Mainstream funding available to
Non-Elderly Persons with Disabilities up to 50% of AMI after assisting all
applicants who are at or below 30% of AMT.
Carlsbad PHA Annual Plan
33
Need: Specific Family Types: The Elderly
Strategy 1: Target available assistance to the elderly:
Select all that apply
Seek designation of public housing for the elderly
Apply for special-purpose vouchers targeted to the elderly, should they become
available
Other: (list below)
l Affirmatively market to local non-profit and social agencies that assist the
elderly.
Need: Specific Family Types: Families with Disabilities
Strategy 1: Target available assistance to Families with Disabilities:
Select all that apply
q q
lzl
El
lz
Need:
needs
Seek designation of public housing for families with disabilities
Carry out the modifications needed in public housing based on the section 504
Needs Assessment for Public Housing
Apply for special-purpose vouchers targeted to families with disabilities, should
they become available
Affirmatively market to local non-profit agencies that assist families with
disabilities
Other: (list below)
l Affirmatively market to local social agencies that assist families with
disabilities.
Specific Family Types: Races or ethnicities with disproportionate housing
Strategy 1: Increase awareness of PHA resources among families of races and
ethnicities with disproportionate needs:
Select if applicable
El Affirmatively market to races/ethnicities shown to have disproportionate housing
needs
0 Other: (list below)
Carlsbad PHA Annual Plan 10
Strategy 2: Conduct activities to affh-matively further fair housing
Select all that apply
q Counsel section 8 tenants as to location of units outside of areas of poverty or
minority concentration and assist them to locate those units
lxl Market the section 8 program to owners outside of areas of poverty /minority
concentrations q Other: (list below)
l Contract with Heartland Human Relations and Fair Housing Association to
provide assistance in filing discrimination complaints and train staff,
owners/managers and participants on Fair Housing laws and issues.
Other Housing Needs & Strategies: (list needs and strategies below)
(2) Reasons for Selectinp Stratepies
Of the factors listed below, select all that influenced the PHA’s selection of the strategies
it will pursue:
IXI IXI 1xI q
IXI
El IXI q q lxl Ia
Funding constraints
Staffing constraints
Limited availability of sites for assisted housing
Extent to which particular housing needs are met by other organizations in the
community
Evidence of housing needs as demonstrated in the Consolidated Plan and other
information available to the PHA
Influence of the housing market on PHA programs
Community priorities regarding housing assistance
Results of consultation with l&al or state government
Results of consultation with residents and the Resident Advisory Board
Results of consultation with advocacy groups
Other: (list below)
l Legislation and HUD Regulations
2. Statement of Financial Resources
[24 CFR Part 903.7 9 (b)]
List the financial resources that are anticipated to be available to the PHA for the support of Federal public
housing and tenant-based Section 8 assistance programs administered by the PHA during the Plan year.
Note: the table assumes that Federal public housing or tenant based Section 8 assistance grant funds are
expended on eligible purposes; therefore, uses of these funds need nut be stated. For other funds, indicate
the use for those fimds as one of the following categories: public housing operations, public housing capital
improvements, public housing safety/security, public housing supportive services, Section 8 tenant-based assistance, Section 8 supportive services or other.
Carlsbad PHA Annual Plan 11
35
Financial Resources:
Planned Sources and Uses
Sources Planned $
1. Federal Grants (FY 2000 grants) N/A
a) Public Housing Operating Fund N/A
b) Public Housing Capital Fund 1 N/A
c) HOPE VI Revitalization N/A
d) HOPE VI Demolition N/A
e) Annual Contributions for Section $4,436,209.
8 Tenant-Based Assistance
f) Public Housing Drug Elimination N/A
Program (including any Technical
Assistance funds)
g) Resident Opportunity and Self- Will apply for
Sufficiency Grants additional funding
h) Community Development Block N/A
Grant
i) HOME N/A
Other Federal Grants (list below) N/A
Planned Uses
2. Prior Year Federal Grants N/A
(unobligated funds only) (list
helnw)
3. Public Housing Dwelling Rental N/A
Income
4. Other income (list below) N/A
1 4. Non-federal sources (list below) 1 N/A I I
Total resources $4,436,209.
Carlsbad PHA Annual Plan 12
3. PHA Policies Governing; Eligibility, Selection, and Admissions
[24 CFR Part 903.7 9 (c)]
A. Public Housing - The PHA does not administer public housing.
Exemptions: PHAs that do not administer public housing are not required to complete subcomponent 3A.
(1) Elipibility
a. When does the PHA verify eligibility for admission to public housing? (select all that
apply) 0 When families are within a certain number of being offered a unit: (state number)
cl When families are within a certain time of being offered a unit: (state time)
0 Other: (describe)
b. Which non-income (screening) factors does the PHA use to establish eligibility for
admission to public housing (select all that apply)? q Criminal or Drug-related activity q Rental history
0 Housekeeping
0 Other (describe)
c. 0 Yes 0 No: Does the PHA request criminal records from local law enforcement
agencies for screening purposes?
d. 0 Yes 0 No: Does the PHA request criminal records from State law enforcement
agencies for screening purposes?
e. 0 Yes 0 No: Does the PHA access FBI criminal records from the PI31 for
screening purposes? (either directly or through an NCIC-
authorized source)
(2)Waitiw List Organization
a. Which- methods does the PHA plan to use to organize its public housing waiting list
(select all that apply)
0 Community-wide list
0 Sub-jurisdictional lists
[7 Site-based waiting lists
0 Other (describe)
b. Where may interested persons apply for admission to public housing?
0 PHA main administrative office
0 PHA development site management office q Other (list below)
Carlsbad PHA Annual Plan 13
c. If the PHA plans to operate one or more site-based waiting lists in the coming year,
answer each of the following questions; if not, skip to subsection (3) Assignment
1. How many site-based waiting lists will the PHA operate in the coming year?
2. 0 Yes 0 No: Are any or all of the PHA’s site-based waiting lists new for the
upcoming year (that is, they are not part of a previously-HUD-
approved site based waiting list plan)?
If yes, how many lists?
3. 0 Yes 0 No: May families be on more than one list simultaneously
If yes, how many lists?
4. Where can interested persons obtain more information about and sign up to be on
the site-based waiting lists (select all that apply)?
0 PHA main administrative office
0 All PHA development management offices
cl Management offices at developments with site-based waiting lists
0 At the development to which they would like to apply q Other (list below)
i33) Assipnment
a. How many vacant unit choices are applicants ordinarily given before they fall to the
bottom of or are removed from the waiting list? (select one)
0 One
0 Two
Cl Three or More
b. 0 Yes 17 No: Is this policy consistent across all waiting list types?
c. If answer to b is no, list variations for any other than the primary public housing
waiting list/s for the PHA:
Carlsbad PHA Annual Plan 14
(4) Admissions Preferences
a. Income targeting:
0 Yes 0 No: Does the PHA plan to exceed the federal targeting requirements by
targeting more than 40% of all new admissions to public housing to
families at or below 30% of median area income?
b. Transfer policies:
In what circumstances will transfers take precedence over new admissions? (list below)
0 Emergencies
0 Overhoused
0 Underhoused q Medical justification
0 Administrative reasons determined by the PHA (e.g., to permit modernization
work) q Resident choice: (state circumstances below)
0 Other: (list below)
c. Preferences
1. 0 Yes 0 No: Has the PHA established preferences for admission to public housing
(other than date and time of application)? (If “no” is selected, skip
to subsection (5) Occupancy)
2. Which of the following admission preferences does the PHA plan to employ in the
coming year? (select all that apply from either former Federal preferences or other
preferences)
Former Federal preferences:
cl Involuntary Displacement (Disaster, Government Action, Action of Housing
Owner, Inaccessibility, Property Disposition) q Victims of domestic violence
0 Substandard housing
c] Homelessness
0 High rent burden (rent is > 50 percent of income)
Carlsbad PHA Annual Plan 15
Other preferences: (select below)
0 Working families and those unable to work because of age or disability
0 Veterans and veterans’ families
0 Residents who live and/or work in the jurisdiction
0 Those enrolled currently in educational, training, or upward mobility programs
0 Households that contribute to meeting income goals (broad range of incomes)
c] Households that contribute to meeting income requirements (targeting)
0 Those previously enrolled in educational, training, or upward mobility
programs
Victims of reprisals or hate crimes
Other preference(s) (list below)
3. If the PI-IA will employ admissions preferences, please prioritize by placing a “1” in
the space that represents your first priority, a “2” in the box representing your second
priority, and so on. If you give equal weight to one or more of these choices (either
through an absolute hierarchy or through a point system), place the same number next to
each. That means you can use “1” more than once, “2” more than once, etc.
Date and Time
Former Federal preferences:
Involuntary Displacement (Disaster, Government Action, Action of Housing
Owner, Inaccessibility, Property Disposition)
Victims of domestic violence
Substandard housing
Homelessness
High rent burden
Other preferences (select all that apply)
c] Working families and those unable to work because of age or disability q Veterans and veterans’ families q Residents who live and/or work in the jurisdiction q Those enrolled currently in educational, training, or upward mobility programs
0 Households that contribute to meeting income goals (broad range of incomes) q Households that contribute to meeting income requirements (targeting)
[7 Those previously enrolled in educational, training, or upward mobility
programs
Victims of reprisals or hate crimes
Other preference(s) (list below)
4. Relationship of preferences to income targeting requirements: q The PHA applies preferences within income tiers
0 Not applicable: the pool of applicant families ensures that the PHA will meet
income targeting requirements
Carlsbad PHA Annual Plan 16
(5) Occuuancv
a. What reference materials can applicants and residents use to obtain information about
the rules of occupancy of public housing (select all that apply) q The PHA-resident lease
0 The PHA’s Admissions and (Continued) Occupancy policy q PHA briefing seminars or written materials
0 Other source (list)
b. How often must residents notify the PHA of changes in family composition? (select
all that apply)
0 At an annual reexamination and lease renewal
0 Any time family composition changes q At family request for revision
0 Other (list)
(6) Deconcentration and Income Mixing
a. 0 Yes 0 No: Did the PHA’s analysis of its family (general occupancy)
developments to determine concentrations of poverty indicate the
need for measures to promote deconcentration of poverty or income
mixing?
b. 0 Yes 0 No: Did the PHA adopt any changes to its admissions policies based on
the results of the required analysis of the need to promote
deconcentration of poverty or to assure income mixing?
c. If the answer to b was yes, what changes were adopted? (select all that apply)
0 Adoption of site-based waiting lists
If selected, list targeted developments below:
0 Employing waiting list “skipping” to achieve deconcentration of poverty or
income mixing goals at targeted developments
If selected, list targeted developments below:
Employing new admission preferences at targeted developments
If selected, list targeted developments below:
Carlsbad PHA Annual Plan 17
0 Other (list policies and developments targeted below)
d. 0 Yes 0 No: Did the PHA adopt any changes to other policies based on the results
of the required analysis of the need for deconcentration of poverty
and income mixing?
e. If the answer to d was yes, how would you describe these changes? (select all that
apply)
0 Additional affirmative marketing
0 Actions to improve the marketability of certain developments q Adoption or adjustment of ceiling rents for certain developments
0 Adoption of rent incentives to encourage deconcentration of poverty and income-
mixing
0 Other (list below)
f. Based on the results of the required analysis, in which developments will the PHA
make special efforts to attract or retain higher-income families? (select all that apply)
[7 Not applicable: results of analysis did not indicate a need for such efforts q List (any applicable) developments below:
g. Based on the results of the required analysis, in which developments will the PI-IA
make special efforts to assure access for lower-income families? (select all that apply) q Not applicable: results of analysis did not indicate a need for such efforts q List (any applicable) developments below:
B. Section 8
Exemptions: PHAs that do not administer section 8 are not required to complete sub-component 3B.
Unless otherwise specified, all questions in this section apply only to the tenant-based section 8
assistance program (vouchers, and until completely merged into the voucher program, certificates).
(1) Elitibilitv
a. What is the extent of screening conducted by the PHA? (select all that apply) q Criminal or drug-related activity only to the extent required by law or regulation
0 Criminal and drug-related activity, more extensively than required by law or
regulation
cl More general screening than criminal and drug-related activity (list factors below) q Other (list below):
l The Housing Agency screens criminal or drug-related activity only to the
extent required by law or regulation. The Housing Agency may waive the
requirement prohibiting admission of persons evicted from the Section 8
program due to drug-related criminal activity for a three-year period, if the
person demonstrates successful completion of a rehabilitation program
approved by the Housing Agency. In addition, the Housing Agency will on a
Carlsbad PHA Annual Plan 18
case-by-case basis determine if persons previously involved in violent
criminal activity will be admitted to the Section 8 program. The Housing
Agency may require a person who has previously been involved in violent
criminal activity to document that rehabilitative efforts have been made.
b. q Yes q No: Does the PHA request criminal records from local law enforcement
agencies for screening purposes?
o NOTE: The PHA will request copies of criminal records from local
law enforcement if a family member indicates that they have engaged
in drug-related or violent criminal activity.
c. 0 Yes q No: Does the PHA request criminal records from State law enforcement
agencies for screening purposes?
d. 0 Yes q No: Does the PHA access FBI criminal records from the FBI for
screening purposes? (either directly or through an NCIC-
authorized source)
e. Indicate what kinds of information you share with prospective landlords? (select all
that apply) q Criminal or drug-related activity q Other (describe below):
l Upon written authorization from an applicant or participant, the HA will
provide a written response to a prospective owner divulging the following
information, if available:
o Name, address and telephone number of the current and three most
recent landlords.
o Date of occupancy and the address of the three most recent units
occupied.
o The dollar amount of Section 8 damage claims paid in the last three
years.
o The number of people in the household.
(2) Waiting List Oreanization
a. With which of the following program waiting lists is the section 8 tenant-based
assistance waiting list merged? (select all that apply) q None q Federal public housing
0 Federal moderate rehabilitation q Federal project-based certificate program
0 Other federal or local program (list below)
Carlsbad PHA Annual Plan 19
b. Where may interested persons apply for admission to section 8 tenant-based
IXI
assistance? (select all that apply)
PI-IA main administrative office q Other (list below)
l Via a voice mail system.
(3) Search Time
a. q Yes 0 No: Does the PHA give extensions on standard 60-day period to search
for a unit?
If yes, state circumstances below:
The applicant/participant will initially be issued a Voucher for the full term of 120 days.
An extension beyond 120 days may be granted as a “reasonable accommodation” for a
person with disabilities. Only one extension will be granted for an additional term of 60
days. The request for extension must be in writing. Extensions beyond 120 days, other
than those for “reasonable accommodation”, will only be considered for extenuating
circumstances in which the applicant/participant was not able to search for housing.
Third-party documentation will be required for extensions beyond 120 days. The
extension granted will only be for the amount of time that the applicant/participant was
not able to search for housing. Examples of extension requests that may be approved by
the Housing Agency that prevented the applicant/participant from searching for housing
include hospitalization and/or serious illness. In most cases, 120 days is adequate time to
locate a suitable unit. Extensions will not be granted because of credit problems or
financial inability to relocate to another unit.
(4) Admissions Preferences
a. Income targeting
q Yes 0 No: Does the PHA plan to exceed the federal targeting requirements by
targeting more than 75% of all new admissions to the section 8
program to families at or below 30% of median area income?
b. Preferences
1. q Yes 0 No: Has the PHA established preferences for admission to section 8
tenant-based assistance? (other than date and time of application)
(if no, skip to subcomponent (5) Special purpose section 8
assistance programs)
Carlsbad PHA Annual Plan 20
2. Which of the following admission preferences does the PHA plan to employ in the
coming year? (select all that apply from either former Federal preferences or other
preferences)
Former Federal preferences q Involuntary Displacement (Disaster, Government Action, Action of Housing
17
Owner, Inaccessibility, Property Disposition)
Victims of domestic violence q Substandard housing
17 Homelessness
0 High rent burden (rent is > 50 percent of income)
Other preferences (select all that apply)
cl Working families and those unable to work because of age or disability
El Veterans and veterans’ families q Residents who live and/or work in your jurisdiction q
0
Those enrolled currently in educational, training, or upward mobility programs
Households that contribute to meeting income goals (broad range of incomes)
c] Households that contribute to meeting income requirements (targeting)
0 Those previously enrolled in educational, training, or upward mobility programs q Victims of reprisals or hate crimes q Other preference(s) (list below)
l Displaced by Government Action
l A single person who is elderly, disabled or displaced is selected before a
single person who is not elderly, disabled, or displaced.
l Applicants who are at or below 30% of AMI.
3. If the PHA will employ admissions preferences, please prioritize by placing a “1” in
the space that represents your first priority, a “2” in the box representing your second
priority, and so on. If you give equal weight to one or more of these choices (either
through an absolute hierarchy or through a point system), place the same number next to
each. That means you can use “1” more than once, “2” more than once, etc.
I3 1 Date and Time
Former Federal preferences
Involuntary Displacement @is,aster, Government Action, Action of Housing
Owner, Inaccessibility, Property Disposition)
Victims of domestic violence
Substandard housing
Homelessness
High rent burden
Carlsbad PHA Annual Plan 21
Other preferences (select all that apply)
Ii
Working families and those unable to work because of age or disability
Veterans and veterans’ families:
l A head of household or spouse who has been discharged from military service
under honorable or general (except dishonorable) conditions, or a spouse of a
II
deceased veteran will have preference over non-veterans.
1 Residents who live and/or work in your jurisdiction
Those enrolled currently in educational, training, or upward mobility programs
Households that contribute to meeting income goals (broad range of incomes)
Households that contribute to meeting income requirements (targeting)
Those previously enrolled in educational, training, or upward mobility
programs
Victims of reprisals or hate crimes
Other preference(s) (list below)
3 Displaced by government action
2 A single person who is elderly, disabled or displaced is selected
before a single person who is not elderly, disabled or displaced.
1 Applicant who is at or below 30% of AMI
4. Among applicants on the waiting list with equal preference status, how are
applicants selected? (select one) q Date and time of application
0 Drawing (lottery) or other random choice technique
5. If the PHA plans to employ preferences for “residents who live and/or work in the
jurisdiction” (select one) q This preference has previously been reviewed and approved by HUD
cl The PHA requests approval for this preference through this PHA Plan
6. Relationship of preferences to income targeting requirements: (select one) q The PHA applies preferences within income tiers
0 Not applicable: the pool of applicant families ensures that the PHA will meet
income targeting requirements
Carlsbad PHA Annual Plan 22
(5) Special Pm-Dose Section 8 Assistance Programs
a. In which documents or other reference materials are the policies governing eligibility,
selection, and admissions to any special-purpose section 8 program administered by
0
the PHA contained? (select all that apply)
The Section 8 Administrative Plan
IXI
0
Briefing sessions and written materials
Other (list below)
b. How does the PHA announce the availability of any special-purpose section 8
programs to the public?
cl Through published notices q Other (list below):
l Mainstream Program - notifications and workshops to agencies that assist
persons with disabilities.
4. PHA Rent Determination Policies
[24 CFR Part 903.7 9 (d)]
A. Public Housing: The PHA does not administer public housing.
Exemptions: PHAs that do not administer public housing are not required to complete sub-component 4A.
(1) Income Based Rent Policies
Describe the PHA’s income based rent setting policy/ies for public housing using, including discretionary
(that is, not required by statute or regulation) income disregards and exclusions, in the appropriate spaces
below.
a. Use of discretionary policies: (select one)
The PHA will not employ any discretionary rent-setting policies for income based
rent in public housing. Income-based rents are set at the higher of 30% of
adjusted monthly income, 10% of unadjusted monthly income, the welfare rent, or
minimum rent (less HUD mandatory deductions and exclusions). (If selected,
skip to sub-component (2))
--or--
0 The PHA employs discretionary policies for determining income based rent (If
selected, continue to question b.)
Carlsbad PHA Annual Plan 23
b. Minimum Rent
1. What amount best reflects the PHA’s minimum rent? (select one)
0 $0
0 $1425
0 $26-$50
2. 0 Yes 0 No: Has the PHA adopted any discretionary minimum rent hardship
exemption policies?
3. If yes to question 2, list these policies below:
c. Rents set at less than 30% than adjusted income
1. 0 Yes 0 No: Does the PHA plan to charge rents at a fixed amount or
percentage less than 30% of adjusted income?
2. If yes to above, list the amounts or percentages charged and the circumstances under
which these will be used below:
d. Which of the discretionary (optional) deductions and/or exclusions policies does the
PI-IA plan to employ (select all that apply) cl cl q
cl
cl cl cl 0
cl
For the earned income of a previously unemployed household member
For increases in earned income
Fixed amount (other than general rent-setting policy)
If yes, state amount/s and circumstances below:
Fixed percentage (other than general rent-setting policy)
If yes, state percentage/s and circumstances below:
For household heads
For other family members
For transportation expenses
For the non-reimbursed medical expenses of non-disabled or non-elderly
families
Other (describe below)
Carlsbad PHA Annual Plan 24
e. Ceiling rents
1. Do you have ceiling rents? (rents set at a level lower than 30% of adjusted income)
(select one)
0 Yes for all developments
0 Yes but only for some developments q No
2. For which kinds of developments are ceiling rents in place? (select all that apply)
q For all developments q For all general occupancy developments (not elderly or disabled or elderly only)
0 For specified general occupancy developments
0 For certain parts of developments; e.g., the high-rise portion
0 For certain size units; e.g., larger bedroom sizes
0 Other (list below)
3. Select the space or spaces that best describe how you arrive at ceiling rents (select all
that apply)
q q q q q q q q
Market comparability study
Fair market rents (FMR)
95th percentile rents
75 percent of operating costs
100 percent of operating costs for general occupancy (family) developments
Operating costs plus debt service
The “rental value” of the unit
Other (list below)
f. Rent re-determinations:
1. Between income reexaminations, how often must tenants report changes in income
or family composition to the PHA such that the changes result in an adjustment to
rent? (select all that apply)
0 Never
0 At family option q Any time the family experiences an income increase
0 Any time a family experiences an income increase above a threshold amount or
percentage: (if selected, specify threshold)
0 Other (list below)
Carlsbad PHA Annual Plan 25
g. q Yes 0 No: Does the PHA plan to implement individual savings accounts for
residents (ISAs) as an alternative to the required 12 month
disallowance of earned income and phasing in of rent increases in
the next year?
(2) Flat Rents
1. In setting the market-based flat rents, what sources of information did the PHA use to
establish comparability? (select all that apply.)
0 The section 8 rent reasonableness study of comparable housing
0 Survey of rents listed in local newspaper
0 Survey of similar unassisted units in the neighborhood q Other (list/describe below)
B. Section 8 Tenant-Based Assistance
Exemptions: PHAs that do not administer Section 8 tenant-based assistance are not required to complete
sub-component 4B. Unless otherwise specified, all questions in this section apply only to the tenant-
based section 8 assistance program (vouchers, and until completely merged into the voucher
program, certificates).
{lj Payment Standards
Describe the voucher payment standards and poIicies.
a. What is the PHA’s payment standard? (select the category that best describes your
standard)
0 A t or above 90% but belowlOO% of FMR
cl 100% of FMR
lxl Above 100% but at or below 110% of FMR
0 Above 110% of FMR (if HUD approved; describe circumstances below)
b. If the payment standard is lower than Fh4R, why has the PHA selected this standard?
(select all that apply) q FMRs are adequate to ensure success among assisted families in the PHA’s
segment of the FMR area
0 The PHA has chosen to serve additional families by lowering the payment
standard q Reflects market or submarket
0 Other (list below)
Carlsbad PHA Annual Plan 26
c. If the payment standard is higher than FMR, why has the PHA chosen this level?
(select all that apply) q FMRs are not adequate to ensure success among assisted families in the PHA’s
segment of the FMR area q Reflects market or submarket
[x1 To increase housing options for families q Other (list below)
l FMRs are not adequate throughout the entire FMR area (San Diego County)
for families to find appropriate housing at less than 40% of their Adjusted
Monthly Income.
d. How often are payment standards reevaluated for adequacy? (select one) q Annually q Other (list below):
l Annually or when new Fair Market Rents are published.
e. What factors will the PI-IA consider in its assessment of the adequacy of its payment
standard? (select all that apply)
Ix1 s uccess rates of assisted families q Rent burdens of assisted families
0 Other (list below)
(2) Minimum Rent
a. What amount best reflects the PI-IA’s minimum rent? (select one)
lx $0
0 $1-325
0 $26-$50
b. q Yes 0 No: Has the PI-IA adopted any discretionary minimum rent hardship
exemption policies? (if yes, list below)
l The HA, upon request from the participant, may provide an exception to the
minimum rent requirement for hardship circumstances. Exceptions for
financial hardship may be granted for the following situations:
o The family has lost eligibility for or is awaiting an eligibility
determination for a Federal, State, or local assistance program;
o The family would be evicted as a result of the imposition of the
minimum rent requirement;
o The income of the family has decreased because of changed
circumstance, including loss of employment;
o A death in the family has occurred; and
o Other circumstances determined by the HA or HUD.
Carlsbad PHA Annual Plan 27
5. Operations and Management
[24 CFFt Part 903.7 9 (e)]
Exemptions from Component 5: High performing and small PHAs are not required to complete this section. Section 8 only PHAs must complete parts A, B, and C(2)
A. PHA Management Structure
Describe the PHA’s management structure and organization.
(select one) q An organization chart showing the PHA’s management structure and organization
is attached.
cl A brief description of the management structure and organization of the PHA
follows:
B. HUD Programs Under PHA Management
List Federal programs administered by the PHA, number of families served at the beginning of the
upcoming fiscal year, and expected turnover in each. (Use “NA” to indicate that the PHA does not
operate any of the programs listed below.)
Program Name Units or Families Expected
Served at Year Turnover
Public Housing
Beginning
N/A
Section 8 Vouchers
Section 8 Certificates
500 50
* Certificates combined
with Vouchers.
1 Section 8 Mod Rehab 1 N/A
Special Purpose Section
8 Certificates/Vouchers
(list individually)
Public Housing Drug
Elimination Program
(PHDEP)
1 Mainstream 75 7
Other Federal
Programs(list
individually)
Carlsbad PHA Annual Plan 28
C. Management and Maintenance Policies
List the PHA’s public housing management and maintenance policy documents, manuals and handbooks
that contain the Agency’s rules, standards, and policies that govern maintenance and management of public
housing, including a description of any measures necessary for the prevention or eradication of pest
infestation (which includes cockroach infestation) and the policies governing Section 8 management.
(1) Public Housing Maintenance and Management: (list below)
The PHA does not administer public housing.
(2) Section 8 Management: (list below)
o Section 8 Administrative Plan
o Mainstream Program Operating Plan
6. PHA Grievance Procedures
[24 CFR Part 903.7 9 (f)]
Exemptions from component 6: High performing FHAs are not required ta complete component 6. Section
S-Only PHAs are exempt from sub-component 6A.
A. Public Housing
1. [7 Yes q No: Has the PHA established any written grievance procedures in addition
to federal requirements found at 24 CFX Part 966, Subpart B, for
residents of public housing?
If yes, list additions to federal requirements below:
2. Which PHA office should residents or applicants to public housing contact to initiate
the PHA grievance process? (select all that apply)
0 PHA main administrative office q PHA development management offices
0 Other (list below)
Carlsbad PHA Annual Plan 29
B. Section 8 Tenant-Based Assistance
1. q Yes 0 No: Has the PHA established informal review procedures for applicants to
the Section 8 tenant-based assistance program and informal hearing
procedures for families assisted by the Section 8 tenant-based
assistance program in addition to federal requirements found at 24
CFR 982?
If yes, list additions to federal requirements below:
After a hearing date is agreed to, the family may request to reschedule only upon showing
“good cause”, which is defined as an unavoidable conflict which affects the health, safety
or welfare of the family. If a family does not appear at a scheduled hearing and has not
rescheduled the hearing in advance, the family must contact the HA within 24 hours,
excluding weekends and holidays. The HA will reschedule the hearing only if the family
can show good cause for the failure to appear.
The family has the right to present written or oral objections to the HA’s determination;
examine the documents in the file which are the basis for the HA’s action, and all
documents submitted to the Hearing Officer; copy any relevant documents at the HA
expense; present any information of witnesses pertinent to the issue of the hearing;
request the HA staff be available or present at the hearing to answer questions pertinent to
the case; and be represented by legal counsel, advocate, or other designated representative
at their own expense. In no case will the family be allowed to remove the file from the
HA’s office.
The HA has a right to present evidence and any information pertinent to the issue of the
hearing; be notified if the family intends to be represented by legal counsel, advocate, or
another party; examine and copy any documents to be used by the family prior to the
hearing; have its attorney present; and have staff persons and other witnesses familiar
with the case present. The Hearing Office will be a program manager from another HA
or a professional mediator/arbitrator. The Hearing Officer may ask the family for
additional information and/or might adjourn the Hearing in order to reconvene at a later
date, before reaching a decision. The Informal Hearing will be recorded and the family
may request a copy of the audio recording.
This section does not apply to Informal Reviews for applicants, as no hearing packets are
prepared by the HA and applicants may provide any relevant information at the Informal
Review.
2. Which PHA office should applicants or assisted families contact to initiate the informal
review and informal hearing processes? (select all that apply)
El PHA main administrative office
0 Other (list below)
Carlsbad PHA Annual Plan 30
7. Capital Improvement Needs
[24 CFR Part 903.7 9 (g)]
Exemptions from Component 7: Section 8 only PHAs are not required to complete this component and may
skip to Component 8.
A. Capital Fund Activities
Exemptions from sub-component 7A: PHAs that wil1 not participate in the Capital Fund Program may skip
to component 7B. All other PHAs must complete 7A as instructed.
(1) Capital Fund Propram Annual Statement
Using parts I, II, and III of the Annual Statement for the Capital Fund Program (CFP), identify capital
activities the PHA is proposing for the upcoming year to ensure long-term physical and social viability of its
public housing developments. This statement can be completed by using the CFP Annual Statement tables
provided in the table library at the end of the PHA Plan template OR, at the PHA’s option, by completing
and attaching a properly updated HUD-52837.
Select one:
c] The Capital Fund Program Annual Statement is provided as an attachment to the
PHA Plan at Attachment (state name)
-or-
The Capital Fund Program Annual Statement is provided below: (if selected,
copy the CFP Annual Statement from the Table Library and insert here)
(2) Optional 5-Year Action Plan
Agencies are encouraged to include a 5-Year Action Plan covering capital work items. This statement can
be completed by using the 5 Year Action Plan table provided in the table library at the end of the PHA Plan
template OR by completing and attaching a properly updated HUD-52834.
a. 0 Yes q No: Is the PHA providing an optional 5-Year Action Plan for the Capital
Fund? (if no, skip to sub-component 7B)
b. If yes to question a, select one: q The Capital Fund Program 5-Year Action Plan is provided as an attachment to the
PHA Plan at Attachment (state name
-or-
The Capital Fund Program 5-Year Action Plan is provided below: (if selected,
copy the CFP optional 5 Year Action Plan from the Table Library and insert here)
Carlsbad PHA Annual Plan 31
55
B. HOPE VI and Public Housing Development and Replacement
Activities (Non-Capital Fund)
Applicability of sub-component 7B: All PHAs administering public housing. Identify any approved HOPE
VI and/or public housing development or replacement activities not described in the Capital Fund Program
Annual Statement.
0 Yes 0 No: a) Has the PI-IA received a HOPE VI revitalization grant? (if no, skip to
question c; if yes, provide responses to question b for each grant,
copying and completing as many times as necessary)
b) Status of HOPE VI revitalization grant (complete one set of
questions for each grant)
1. Development name:
2. Development (project) number:
3. Status of grant: (select the statement that best describes the current
status)
0 Yes q No:
0 Yes 0 No:
0 Yes 0 No:
q Revitalization Plan under development q q Revitalization Plan submitted, pending approval
Revitalization Plan approved q Activities pursuant to an approved Revitalization Plan
underway
c) Does the PHA plan to apply for a HOPE VI Revitalization grant in
the Plan year?
If yes, list development name/s below:
d) Will the PI-IA be engaging in any mixed-finance development
activities for public housing in the Plan year?
If yes, list developments or activities below:
e) Will the PHA be conducting any other public housing development
or replacement activities not discussed in the Capital Fund
Program Annual Statement?
If yes, list developments or activities below:
Carlsbad PHA Annual Plan 32
& Demolition and Disposition
[24 CFFt Part 903.7 9 (h)]
Applicability of component 8: Section 8 only PHAs are not required ta complete this section.
1.0 Yes0 No: Does the PI-IA plan to conduct any demolition or disposition
activities (pursuant to section 18 of the U.S. Housing Act of 1937
(42 U.S.C. 1437~)) in the plan Fiscal Year? (If “No”, skip to
component 9; if “yes”, complete one activity description for each
development.)
2. Activity Description
q Yes 0 No: Has the PHA provided the activities description information in the
optional Public Housing Asset Management Table? (If “yes”, skip
to component 9. If “No”, complete the Activity Description table
below.)
Demolition/Disposition Activity Description
1 a. Development name:
1 b. Development (project) number:
2. Activity type: Demolition c]
Disposition 0
3. Application status (select one)
Approved 0
Submitted, pending approval 0
Planned application 0
4. Date application approved, submitted, or planned for submission: {DD/MMXY)
5. Number of units affected:
6. Coverage of action (select one)
0 Part of the development
7. Timeline for activity:
a. Actual or projected start date of activity:
b. Proiected end date of activitv:
Carlsbad PHA Annual Plan 33
9. Designation of Public Housing for Occupancy bv Elderlv Families or
- Families with Disabilities or Elderly Families and Families with
Disabilities
[24 CFR Part 903.7 9 (i)]
Exemptions from Component 9; Section 8 only PHAs are not required to complete this section.
1. q Yes 0 No: Has the PHA designated or applied for approval to designate or
does the PHA plan to apply to designate any public housing for
occupancy only by ,the elderly families or only by families with
disabilities, or by elderly families and families with disabilities or
will apply for designation for occupancy by only elderly families or
only families with disabilities, or by elderly families and families
with disabilities as provided by section 7 of the U.S. Housing Act
of 1937 (42 U.S.C. 1437e) in the upcoming fiscal year? (If “No”,
skip to component 10. If “yes”, complete one activity description
for each development, unless the PI-IA is eligible to complete a
streamlined submission; PI-LAS completing streamlined
submissions may skip to component 10.)
2. Activity Description
0 Yes 0 No: Has the PI-IA provided all required activity description information
for this component in the optional Public Housing Asset
Management Table? If “yes”, skip to component 10. If “No”,
Occupancy by families with disabilities
Carlsbad PHA Annual Plan 34
10. Conversion of Public Housing to Tenant-Based Assistance
[24 CFR Part 903.7 9 (j)]
Exemptions from Component 10; Section 8 only PHAs are not required to complete this section.
A. Assessments of Reasonable Revitalization Pursuant to section 202 of the HUD
FY 1996 HUD Appropriations Act
1. 0 Yes q No: Have any of the PHA’s developments or portions of developments
been identified by HUD or the PHA as covered under section 202
of the HUD PY 1996 HUD Appropriations Act? (If “No”, skip to
component 11; if “yes”, complete one activity description for each
identified development, unless eligible to complete a streamlined
submission. PHAs completing streamlined submissions may slop
to component 11.)
2. Activity Description
17 Yes 0 No: Has the PHA provided all required activity description information
for this component in the optional Public Housing Asset
Management Table? If “yes”, skip to component 11. If “No”,
complete the Activity Description table below.
Carlsbad PHA Annual Plan 35
Housing of
1 a. Development name:
Activitv Descriution I
1 b. Development (project) number:
2. What is the status of the required assessment?
0 Assessment underway q A ssessment results submitted to HUD
0 Assessment results approved by HUD (if marked, proceed to next
question)
0 Other (explain below)
3. 0 Yes 0 No: Is a Conversion Plan required? (If yes, go to block 4; if no, go to
block 5.)
4. Status of Conversion Plan (select the statement that best describes the current
status) q Conversion Plan in development
0 Conversion Plan submitted to HUD on: @D/MM/YYYY)
0 Conversion Plan approved by HUD on: (DD/h!lM/YYYY)
0 Activities pursuant to HUD-approved Conversion Plan underway
5. Description of how requirements of Section 202 are being satisfied by means other
than conversion (select one)
0 Units addressed in a pending or approved demolition application (date
submitted or approved:
0 Units addressed in a pending or approved HOPE VI demolition application
(date submitted or approved: )
0 Units addressed in a pending or approved HOPE VI Revitalization Plan
(date submitted or approved: ) q Requirements no longer applicable: vacancy rates are less than 10 percent
0 Requirements no longer applicable: site now has less than 300 units
0 Other: (describe below)
B. Reserved for Conversions pursuant to Section 22 of the U.S. Housing Act of 1937
1 C. Reserved for Conversions pursuant to Section 33 of the U.S. Housing Act of 1937 )
Carlsbad PHA Annual Plan 36
11. Homeownership Programs Administered by the PHA
[24 CFFi Part 903.7 9 (k)]
A. Public Housing
Exemptions from Component 1 IA: Section 8 only PHAs are not required to complete 11A.
1. 0 Yes 0 No: Does the PHA administer any homeownership programs
administered by the PHA under an approved section 5(h)
homeownership program (42 U.S.C. 1437c(h)), or an approved
HOPE I program (42 U.S.C. 1437aaa) or has the PHA applied or
plan to apply to administer any homeownership programs under
section 5(h), the HOPE I program, or section 32 of the U.S.
Housing Act of 1937 (42 U.S.C. 14372-4). (If “No”, skip to
component 11B; if “yes”, complete one activity description for
each applicable program/plan, unless eligible to complete a
streamlined submission due to small PHA or high performing
PHA status. PHAs completing streamlined submissions may skip
to component 11B.)
2. Activity Description q Yes 0 No: Has the PHA provided all required activity description information
for this component in the optional Public Housing Asset
Management Table? (If “yes”, skip to component 12. If “No”,
complete the Activity Description table below.)
Carlsbad PI-IA Annual Plan 37
Public Housing Homeownership Activity Description
(Complete one for each development affected)
1 a. Development name:
lb. Development (project) number:
2. Federal Program Agency:
0 HOPE1
0 5(h)
0 Turnkey III
0 Section 32 of the USHA of 1937 (effective 10/l/99)
3. Application status: (select one)
0 Approved; included in the PHA’s Homeownership Plan/Program q Submitted, pending approval
0 p1 armed application
4. Date Homeownership Plan/Program approved, submitted, or planned for submission:
(DDIMMIYYYY)
5. Number of units affected:
6. Coverage of action: (select one)
0 Part of the development
n Total develonment
B. Section 8 Tenant Based Assistance
1.0 Yes q No: Does the PHA plan to administer a Section 8 Homeownership
program pursuant to Section 8(y) of the U.S.H.A. of 1937, as
implemented by 24 CFR part 982 ? (If “No”, skip to component
12; if “yes”, describe each program using the table below (copy
and complete questions for each program identified), unless the
PHA is eligible to complete a streamlined submission due to high
performer status. High performing PHAs may skip to
component 12.)
Note: The PHA will, at a minimum, offer homeownership assistance if needed as a
reasonable accommodation for a family member who is a person with disabilities.
The PHA will research the viability of a Section 8 Homeownership Program in this
jurisdiction before making a final determination whether to offer homeownership
assistance under the Section 8 tenant-based assistance program regulations for the
Section 8 Homeownership Program.
Carlsbad PHA Annual Plan 38
2. Program Description:
Will the PHA limit the number of families participating in the
section 8 homeownership option?
If the answer to the question above was
number of participants? (select one)
0 25 or fewer participants q 26 - 50 participants q
cl
51 to 100 participants
more than 100 participants
b. PHA-established eligibility criteria
0 Yes 0 No: Will the PHA’s program have
Section 8 Homeownership
criteria?
If yes, list criteria below:
yes, which statement best describes the
eligibility criteria for participation in its
Option program in addition to HUD
12. PHA Communitv Service and Self-suffkiencv Programs
[24 CFR Part 903.7 9 (l)]
Exemptions from Component 12: High performing and small PH.& are not required to complete this
component. Section 8-Chly PHAs are not required to complete sub-component C.
A. PHA Coordination with the Welfare (TANF) Agency
1. Cooperative agreements:
0 Yes q No: Has the PHA has entered into a cooperative agreement with the TANP
Agency, to share information and/or target supportive services (as
contemplated by section 12(d)(7) of the Housing Act of 1937)?
If yes, what was the date that agreement was signed? DD/MM/YY
2. Other coordination efforts between the PHA and TANF agency (select all that apply) q Client referrals q Information sharing regarding mutual clients (for rent determinations and
otherwise) q Coordinate the provision of specific social and self-sufficiency services and
programs to eligible families
0 Jointly administer programs
0 Partner to administer a HUD Welfare-to-Work voucher program
0 Joint administration of other demonstration program q Other (describe)
l Quarterly Community Agency Interchange meetings
Carlsbad PHA Annual Plan 39
b3
B. Services and programs offered to residents and participants
ill General
a. Self-Sufficiency Policies
Which, if any of the following discretionary policies will the PHA employ to
enhance the economic and social self-sufficiency of assisted families in the
following areas? (select all that apply)
0
cl
Public housing rent determination policies
Public housing admissions policies
0 Section 8 admissions policies
0 c]
Preference in admission to section 8 for certain public housing families
Preferences for families working or engaging in training or education
programs for non-housing programs operated or coordinated by the PHA
[7 Preference/eligibility for public housing homeownership option
participation
0 Preference/eligibility for section 8 homeownership option participation
0 Other policies (list below)
b. Economic and Social self-sufficiency programs
q Yes 0 No: Does the PHA coordinate, promote or provide any programs
to enhance the economic and social self-sufficiency of
residents? (If “yes”, complete the following table; if “no” skip
to sub-component 2, Family Self Sufficiency Programs. The
position of the table may be altered to facilitate its use. )
I Services and Programs I
Program Name & Description Estimated
(including location, if appropriate) Size
Community Opportunities
Program (Regional Opportunity
Counseling Program)
500 (for
entire
county)
Allocation
Method
(waiting
list/random
selection/specific
criteria/other)
Specific criteria
related to
suitability for the
program
Access
(development office /
PHA main office I
other provider name)
Fair Housing Council
Eligibility
(public housing or
section 8
participants or
both)
Both Section 8 and
public housing
participants are
eligible
Carlsbad PI-IA Annual Plan 40
(2) Family Self Suffkiencv program/s
a. Participation Description
Family Self Suffkiency (FSS) Participation
Program Required Number of Participants Actual Number of Participants
(start of M 2000 Estimate) (As of: DD/MM/YY)
Public Housing Not Applicable
Section 8 30 29
As of 03/15/01
b. q Yes 0 No: If the PHA is not maintaining the minimum program size required
by HUD, does the most recent FSS Action Plan address the steps
the PHA plans to take to achieve at least the minimum program
size?
If no, list steps the PHA will take below:
C. Welfare Benefit Reductions
1. The PHA is complying with the statutory requirements of section 12(d) of the U.S.
Housing Act of 1937 (relating to the treatment of income changes resulting from
welfare program requirements) by: (select all that apply)
0 Adopting appropriate changes to the PHA’s public housing rent determination
policies and train staff to carry out those policies
IXI Informing residents of new policy on admission and reexamination q Actively notifying residents of new policy at times in addition to admission and
reexamination.
0 Establishing or pursuing a cooperative agreement with all appropriate TANF
agencies regarding the exchange of information and coordination of services
0 Establishing a protocol for exchange of information with all appropriate TANF
agencies
0 Other: (list below)
I II. Reserved for Community Service Requirement pursuant to section 12(c) of the
U.S. Housine Act of 1937
Carlsbad PHA Annual Plan 41
13. PHA Safetv and Crime Prevention Measures
[24 CFR Part 903.7 9 (m)]
Exemptions from Component 13: High performing and small PHAs not participating in PHDEP and
Section 8 Only PHAs may skip to component 15. High Performing and small PHAs that are participating in
PHDEP and are submitting a PHDEP Plan with this FHA Plan may skip to sub-component D.
A. Need for measures to ensure the safety of public housing residents
1. Describe the need for measures to ensure the safety of public housing residents (select
all that apply)
0 High incidence of violent and/or drug-related crime in some or all of the PHA’s
developments q High incidence of violent and/or drug-related crime in the areas surrounding or
adjacent to the PHA’s developments
cl Residents fearful for their safety and/or the safety of their children
c] Observed lower-level crime, vandalism and/or graffiti
0 People on waiting list unwilling to move into one or more developments due to
perceived and/or actual levels of violent and/or drug-related crime
0 Other (describe below)
2. What information or data did the PHA used to determine the need for PHA actions to
improve safety of residents (select all that apply).
Safety and security survey of residents
Analysis of crime statistics over time for crimes committed “in and around”
public housing Agency
Analysis of cost trends over time for repair of vandalism and removal of graffiti
Resident reports
PHA employee reports
Police reports
Demonstrable, quantifiable success with previous or ongoing anticrimeianti drug
programs
Other (describe below)
3. Which developments are most affected? (list below)
Carlsbad PHA Annual Plan 42
B. Crime and Drug Prevention activities the PHA has undertaken or plans to
undertake in the next PHA fiscal year
1. List the crime prevention activities the PHA has undertaken or plans to undertake:
(select all that apply)
c] Contracting with outside and/or resident organizations for the provision of crime-
and/or drug-prevention activities
0
0
Crime Prevention Through Environmental Design
Activities targeted to at-risk youth, adults, or seniors q
0
Volunteer Resident Patrol/Block Watchers Program
Other (describe below)
2. Which developments are most affected? (list below)
C. Coordination between PHA and the police
1. Describe the coordination between the PHA and the appropriate police precincts for
carrying out crime prevention measures and activities: (select all that apply)
0 Police involvement in development, implementation, and/or ongoing evaluation
of drug-elimination plan
0 Police provide crime data to housing Agency staff for analysis and action
cl Police have established a physical presence on housing Agency property (e.g.,
community policing office, officer in residence)
cl Police regularly testify in and otherwise support eviction cases
cl Police regularly meet with the PHA management and residents
0 Agreement between PHA and local law enforcement agency for provision of
above-baseline law enforcement services
0 Other activities (list below)
2. Which developments are most affected? (list below)
D. Additional information as required by PHDEP/PHDEP Plan
PHAs eligible for FY 2000 PHDEP funds must provide a PHIXP Plan meeting specified requirements
prior to receipt of PHDEP funds.
q Yes 0 No: Is the PHA eligible to participate in the PHDEP in the fiscal year
covered by this PHA Plan? q Yes 0 No: Has the PHA included the PHDEP Plan for FY 2000 in this PHA Plan?
0 Yes 0 No: This PHDEP Plan is an Attachment. (Attachment Filename: -)
Carlsbad PI-IA Annual Plan 43
114. RESERVED FOR PET POLICY
[24 CFR Part 903.7 9 (n)]
15. Civil Rights Certifications
[24 CFR Part 903.7 9 (o)]
Civil rights certifications are included in the PI-IA Plan Certifications of Compliance with
the PHA Plans and Related Regulations.
16. Fiscal Audit
[24 CFR Part 903.7 9 (p)]
1. q Yes q No: Is the PHA required to have an audit conducted under section
5(h)(2) of the U.S. Housing Act of 1937 (42 U S.C. 1437c(h))?
(If no, skip to component 17.)
2. q Yes 0 No: Was the most recent fiscal audit submitted to HUD?
3. 0 Yes q No: Were there any findings as the result of that audit?
4.0 Yes 0 No: If there were any findings, do any remain unresolved?
If yes, how many unresolved findings remain?
5.0 Yes 0 No: Have responses to any unresolved findings been submitted to
HUD?
If not, when are they due (state below)?
17. PHA Asset Management
[24 CFFt Part 903.7 9 (q)]
Exemptions from component 17: Section 8 Only PHAs are not required to complete this component. High
performing and small PHAs are not required to complete this component.
1. q Yes q No: Is the PHA engaging in any activities that will contribute to the long-
term asset management of its public housing stock , including how
the Agency will plan for long-term operating, capital investment,
rehabilitation, modernization, disposition, and other needs that have
not been addressed elsewhere in this PHA Plan?
2. What types of asset management activities will the PHA undertake? (select all that
apply) q Not applicable q Private management
[7 Development-based accounting
0 Comprehensive stock assessment
0 Other: (list below)
Carlsbad PHA Annual Plan 44
3. c] Yes 0 No: Has the PHA included descriptions of asset management activities in
the optional Public Housing Asset Management Table?
18. Other Information
[24 CFR Part 903.7 9 (r)]
A. Resident Advisory Board Recommendations
1. 0 Yes q No: Did the PHA receive any comments on the PHA Plan from the
Resident Advisory Board/s?
2. If yes, the comments are: (if comments were received, the PHA MUST select one) q Attached at Attachment (File name) q Provided below:
3. In what manner did the PHA address those comments? (select all that apply)
0 Considered comments, but determined that no changes to the PHA Plan were
necessary.
0 The PI-IA changed portions of the PHA Plan in response to comments
List changes below:
0 Other: (list below)
B. Description of Election process for Residents on the PHA Board
1. q Yes q No: Does the PHA meet the exemption criteria provided section
2(b)(2) of the U.S. Housing Act of 1937? (If no, continue to
question 2; if yes, skip to sub-component C.)
2. 0 Yes q No: Was the resident who serves on the PHA Board elected by the
residents? (If yes, continue to question 3; if no, skip to sub-
component C.)
3. Description of Resident Election Process
a. Nomination of candidates for place on the ballot: (select all that apply)
0 Candidates were nominated by resident and assisted family organizations
[7 Candidates could be nominated by any adult recipient of PI-IA assistance q Self-nomination: Candidates registered with the PHA and requested a place on
ballot q Other: (describe)
Carlsbad PHA Annual Plan 45
b. Eligible candidates: (select one) q Any recipient of PHA assistance
0 Any head of household receiving PHA assistance q Any adult recipient of PHA assistance
0 Any adult member of a resident or assisted family organization
0 Other (list)
c. Eligible voters: (select all that apply)
[7 All adult recipients of PHA assistance (public housing and section 8 tenant-based
assistance) q Representatives of all PHA resident and assisted family organizations q Other (list)
C. Statement of Consistency with the Consolidated Plan
For each applicable Consolidated Plan, make the following statement (copy questions as many times as
necessary).
1. Consolidated Plan jurisdiction: (provide name here)
CITY OF CARISBAD
2. The PHA has taken the following steps to ensure consistency of this PHA Plan with
the Consolidated Plan for the jurisdiction: (select all that apply)
The PHA has based its statement of needs of families in the jurisdiction on the
needs expressed in the Consolidated Plan/s.
The PHA has participated in any consultation process organized and offered by
the Consolidated Plan agency in the development of the Consolidated Plan.
The PHA has consulted with the Consolidated Plan agency during the
development of this PHA Plan.
Activities to be undertaken by the PHA in the coming year are consistent with the
initiatives contained in the Consolidated Plan. (list below)
0 Other: (list below)
4. The Consolidated Plan of the jurisdiction supports the PHA Plan with the following
actions and commitments: (describe below)
D. Other Information Required by HUD
Use this section to provide any additional information requested by HUD,
Carlsbad PHA Annual Plan 46
Use this section to provide any additional attachments referenced in the Plans.
PHA Plan
Table Library
Component 7
Capital Fund Program Annual Statement
Parts I, II, and II
Annual Statement
Capital Fund Program (CFP) Part I: Summary
Capital Fund Grant Number
c] Original Annual Statement
FFY of Grant Approval: JMM/YYYY)
Summary by Development Account
20
21
22
23
24
Amount of Annual Grant (Sum of lines 2-19)
Amount of line 20 Related to LBP Activities
Amount of line 20 Related to Section 504 Compliance
Amount of line 20 Related to Security
Amount of line 20 Related to Energy Conservation
Measures
Carlsbad PHA Annual Plan
Annual Statement
Capital Fund Program (CFP) Part II: Supporting Table
Development General Description of Major Work Development Total
rJumber/Name Categories Account Estimated
U-Wide Activities Number cost
Carlsbad PHA Annual Plan
Annual Statement
Capital Fund Program (CFP) Part III: Implementation Schedule
Development All Funds Obligated All Funds Expended
Vumber/Name (Quarter Ending Date) (Quarter Ending Date)
HA-Wide Activities
Carlsbad PI-IA Annual Plan 49
73
.
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I
P Y’ A% E a ah Co@ 2-a r%E IBM
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8
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-
75
U.S. Department of Housing and Urban Development
Offke of Public and Indian Housiw
Certification by State or Local Offkial of PHA Plans Consistency with
the Consolidated Plan
I, Deborah K. Fountain the Housing and Redevelopment Director certi@
that the Five Year and Annual PHA Plan of the City of Carlsbad Housing Agency is
consistent with the Consolidated Plan of City of Carlsbad, California prepared
pursuant to 24 CFR Part 9 1.
Signed / Dated by Appropriate State or Local Official
Certification by State and Local Official of PHA Plans Consistency with the Consolidated Plan to Accompany the HLJD 50075
OMB Approval No. 2577-0226 Expires 03/3 1 I2002
(7199)
Page 1 of 1
June 182001
TO: CITY CLERK
FROM: Housing Program Manager
RE: PUBLIC HEARING FOR PUBLIC HOUSING ANNUAL PLAN
FISCAL YEAR 2001
This document is required as part of the Section 8 Rental Assistance Program. Federal
regulations require that this draft document be available to the public. Attached is a copy
of the public notice announcing the public hearing for the PHA Plan. The Public Hearing
is scheduled for June 26, 2001. Copies of the Agenda Bill and draft PHA Annual Plan
are available at the Housing and Redevelopment office.
If you have any questions regarding this matter, please contact me at extension 2816.
ROBERTA “BOBBI” NUNN
CITY OF CARLSBAD
NOTICE OF PUBLIC HEARING
PUBLIC HOUSING AGENCY (PHA) ANNUAL PLAN FY 2001
NOTICE IS HEREBY GIVEN that the Housing and Redevelopment Commission of the
City of Carlsbad will hold a public hearing in the City Council Chambers, 1200 Carlsbad
Village Drive, Carlsbad, California, at 6:00 PM on Tuesday, June 26, 2001, to consider
approval of the Public Housing Agency (PHA) Annual Plan and authorizing submittal of
the PHA Plan to the U. S. Department of Housing and Urban Development.
The City of Carlsbad’s PHA Plan are available for public review. Copies of this document
are available for review at City Hall (City Clerks Office - 1200 Carlsbad Village Drive), City
Libraries (1250 Carlsbad Village Drive and 1775 Dove Lane), the Community
Development Department (1635 Faraday Avenue), Housing and Redevelopment
Department (2965 Roosevelt Street, Suite B) and the Senior Center (799 Pine Avenue).
Those persons wishing to speak on this proposal are cordially invited to attend the public
hearing. Please contact the Housing and Redevelopment Department at 760/434-2816 to
arrange for translators or other special services needed to participate in the public hearing
process. Copies of the Agenda Bill and draft PHA Plan are available in the Housing and
Redevelopment off ice. If you have any questions or would like a copy of the Agenda Bill,
please contact Roberta “Bobbi” Nunn, Housing Program Manager, in the Housing and
Redevelopment Department at (760) 434-2816. You may also provide your comments in
writing to the Housing and Redevelopment Department at 2965 Roosevelt Street, Suite B,
Carlsbad, CA 92008 or by e-mail to bnunn@ci.carlsbad.ca.us.
HOUSING AND REDEVELOPMENT COMMISSION