HomeMy WebLinkAbout2002-04-16; Housing & Redevelopment Commission; 346; Public Housing Agency Annual Plan FY 2002HOUSING AND REDEVELOPMENT COMMISSION -AGENDA BILL
B# 346 DEW. HD TITLE: CARLSBAD PUBLIC HOUSING AGENCY
4-16--02 ANNUAL PLAN FY 2002 CITY ATTY.
EPT. HIRED lClTY MGR. a
RECOMMENDED ACTION:
ADOPT Housing and Redevelopment Commission Resolution No. 353 , APPROVING the
Carlsbad Public Housing Agency (PHA) Annual Plan and AUTHORIZING submission to the US. Department
of Housing and Urban Development.
ITEM EXPLANATION
The Housing and Redevelopment Department administers the federally funded Section 8 Tenant-Based
the Carlsbad Housing Agency. On October 21, 1998, President Clinton signed into law the HUD fiscal year
Rental Assistance Program, for the Public Housing Agency in Carlsbad, which is more specifically known as
(FY) 1999 Appropriations Act, which included the Quality Housing and Work Responsibility Act of 1998
(QHWRA). Pursuant to the QHWRA, Public Housing Agencies (PHA) are required to submit a 5-Year Plan
which describes the PHA’s mission, long term goals, and strategyfor accomplishing the goals. In addition, an
Annual Plan is required that provides comprehensive and specific information about the PHA’s operations,
Annual Plans and a copy with required certifications must be submitted to HUD. A brief discussion of the
policies, strategies, and resources. The Board of Commissioners of the PHA must adopt the 5-Year and
Annual Plan is noted below.
Annual Plan: The Annual Plan for a PHA that administers the Section 8 Tenant-Based Rental Assistance
Program must address the following:
Housing Needs of Families and Strategies for Addressing Needs
Financial Resources
PHA Policies Governing Eligibility, Selection and Admissions
PHA Rent Determination Policies
Operations and Management Policies
PHA Grievance Procedures
Homeownership Programs Administered by the PHA
PHA Community Service and Self-sufficiency Programs
Civil Rights Certifications
Fiscal Audit
The Annual Plan also requires a “STATEMENT OF PROGRESS IN MEETING THE 5-YEAR PLAN GOALS.”
This statement is to provide a brief update on the PHA’s progress in meeting its goals as described in the
Five-Year Plan. The goals addressed are:
Expand the supply of assisted housing.
Leverage private or other public funds to create additional housing opportunities.
Improve the quality of assisted housing.
Increase assisted housing choices.
Promote self-sufficiency and asset development of assisted households.
Ensure Equal Opportunity in Housing for all Americans.
I
Page 2 of Agenda Bill No. 346
For general information, the following documents are referenced in the Plans and incorporated as exhibits to
the Plans:
Document A- PHA Certifications of Compliance with the PHA Plans and Related Regulations
Document B - Certification of PHA Plan's Consistency with the City of Carlsbad's Consolidated
Document C - Regional Analysis of Impediments to Fair Housing Choice in the San Diego Area,
'0 Document D - City of Carlsbad Consolidated Plan, July 1,2000 to June 30,2005
Document E - Administrative Plan for Section 8 Tenant-Based Rental Assistance under the
Document F - City of Carlsbad Family Self-Sufficiency Action Pian, December 1993
Document G - City of Carlsbad Single Audit Report on Federal Award Programs, Year ended
Board Resolution
Plan
October 2000
Certificate and Voucher Programs, Revised March 1999
June 30,2001
Public Review: The PHA Plan must be available for public review and comment for 45 days prior to adoption
by the Housing and Redevelopment Commission. The public review period commenced on March 2, 2002
and ended on April 15,2002.
The Housing Commission reviewed the PHA Annual Plan at a meeting on March 14, 2002 and adopted
Resolution No. 2002-001 recommending that the Housing and Redevelopment Commission approve the
Carlsbad Public Housing Agency (PHA) Annual Plan for submission to the U. S. Department of Housing
and Urban Development.
FISCAL IMPACT
The PHA Plans will govern the expenditures of $5.3 million received by the City of Carlsbad annually from
the Federal Government for rental assistance payments and administration of the program.
EXHIBITS
1. Housing and Redevelopment Commission Resolution No. 353 , to approve the Carlsbad
Public Housing Agency Annual Plan and authorize submission to the US. Department of Housing
and Urban Development
2. Housing Commission Staff report dated March 14,2002 3. Draft Housing Commission Minutes dated March 14, 2002
4. Annual PHA Plan for Fiscal Year 2002
5. Exhibits A-G to PHA Plans (on file in the City Clerk's OfTice, Cole Library, Community Development
Department, Dove Library, Housing and Redevelopment Department and the Senior Center)
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HOUSING AND REDEVELOPMENT COMMISSION RESOLUTION NO. 353
A RESOLUTION OF THE HOUSING AND REDEVELOPMENT
COMMISSION OF THE CITY OF CARLSBAD, CALlFORlNlA
APPROVING THE ANNUAL PUBLIC HOUSING AGENCY PLAN
FOR FISCAL YEAR 2002 AND AUTHORIZING SUBMISSION TO
THE U.S. DEPARTMENT OF HOUSING AND URBAN
DEVELOPMENT.
WHEREAS, the Housing and Redevelopment Department administers the
Section 8 Tenant-Based Rental Assistance Program for the City of Carlsbad's
Public Housing Agency (PHA); and,
WHEREAS, the U.S. Department of Housing and Urban Development (HUD)
has issued regulations requiring a Public Housing Agency (PHA) to submit a Five-
Year Plan and Annual Plan beginning in Fiscal Year 2000; and,
WHEREAS, the Housing Commission and Resident Advisory Board made
recommendations regarding the Annual PHA Plan for Fiscal Year 2002; and,
WHEREAS, the PHA made the proposed Plan and all supporting documents
available for public review for at least a forty-five day comment period; and,
WHEREAS, federal regulations provide that the Annual Plan must be adopted
by the Board of Commissioners and submitted to HUD; and,
WHEREAS, the Housing and Redevelopment Commission has held a Public
Hearing to receive and consider comments on the proposed Plan; and,
WHEREAS, HUD requires that certifications and agreements be submitted with
the PHA Plan.
NOW, THEREFORE, BE IT HEREBY RESOLVED by the Housing and
Redevelopment Commission of the City of Carlsbad, California, as follows:
1. The above recitations are true and correct.
2. The submission of the Annual PHA Plan for Fiscal Year 2002 is hereby
approved.
RC RES0 NO. 353 PAGE 1
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3. The Housing and Redevelopment Director is authorized to submit the PHA
Plan and make the following certifications and agreements with HUD in
connection with submission of the Plan.
a. The Plan is consistent with the applicable comprehensive housing
affordability strategy, the Consolidated Plan, for the jurisdiction in which
the PHA is located.
b. The Plan contains a certification by the appropriate State or local
officials that the Plan is consistent with the applicable Consolidated
Plan, which includes a certification that requires the preparation of an
Analysis of Impediments to Fair Housing Choice, for the PHA's
jurisdiction and a description of the manner in which the PHA Plan is
consistent with the applicable Consolidated Plan.
c. The PHA has established a Resident Advisory Board, the
membership of which represents the residents assisted by the PHA,
consulted with this Board in developing the Plan, and considered the
recommendations of the Board. The PHA has included in the Plan
submission a copy of the recommendations made by the Resident
Advisory Board and a description of the manner in which the Plan
addresses these recommendations.
d. The PHA made the proposed Plan and all information relevant to
the public hearing available for public inspection at least 45 days before
the hearing, published a notice that a hearing would be held .and
conducted a hearing to discuss the Plan and invited public comment.
e. The PHA will carry out the Plan in conformity with Title VI of the
Civil Rights Acts of 1964, the Fair Housing Act, section 504 of the
Rehabilitation Act of 1973, and title II of the Americans with Disabilities
Act of 1990.
f. The PHA will affirmatively further fair housing by examining their
programs or proposed programs, identify any impediments to fair
housing choice within those programs, address those impediments in a
:RCRFSONO. 353 PAGE 2
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reasonable fashion in view of the resources available and work with
local jurisdictions to implement any of the jurisdiction's initiatives to
affirmatively further fair housing that require the PHA's involvement and
maintain records reflecting these analyses and actions.
g. The PHA will comply with the prohibitions against discrimination
on the basis of age pursuant to the Age Discrimination Act of 1975.
h. The PHA will comply with the Architectural Barriers Act of 1968
and 24 CFR Part 41, Policies and Procedures for the Enforcement of
Standards and Requirements for Accessibility by the Physically
,Handicapped.
i. The PHA will comply with the requirements of section 3 of the
Housing and Urban Development Act of 1968, Employment
Opportunities for Low- or Very-Low Income Persons, and with its
implementing regulation at 24 CFR Part 135.
j. The PHA has submitted with the Plan a certification with regard
to a drug free workplace required by 24 CFR Part 24, Subpart F.
k. The PHA has submitted with the Plan a certification with regard
to compliance with restrictions on lobbying required by 24 CFR Part 87,
together with disclosure forms if required by this Part, and with
restrictions on payments to influence Federal Transactions, in
accordance with the Byrd Amendment and implementing regulations at
49 CFR Part 24.
1. The PHA will comply with acquisition and relocation requirements
of the Uniform Relocation Assistance and Real Property Acquisition
Policies Act of 1970 and implementing regulations at 49 CFR Part 24 as
applicable.
m. The PHA will take appropriate affirmative action to award
contracts to minority and women's business enterprises under 24 CFR
5.105(a).
RCRESONO. 353 PAQE 3
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HRC RES0 NO.
n. The PHA will provide HUD or the responsible entity any
documentation that the Department needs to carry out its review under
the National Environmental Policy Act and other related authorities in
accordance with 24 CFR Part 58.
0. With respect to public housing the PHA will comply with Davis-
Bacon or HUD determined wage rate requirements under section 12 of
the United States Housing Act of 1937 and the Contract Work Hours
,and Safety Standards Act.
p. The PHA will keep records in accordance with 24 CFR 85.20 and
facilitate an effective audit to determine compliance with program
requirements.
q. The PHA will comply with the Lead-Based Paint Poisoning
Prevention Act and 24 CFR Part 35.
r, The PHA will comply with the policies, guidelines, and
requirements of OMB Circular No. A-87 (Cost Principles for State, Local
and Indian Tribal Governments) and 24 CFR Part 85 (Administrative
Requirements for Grants and Cooperative Agreements to State, Local
and Federally Recognized Indian Tribal Governments.).
s. The PHA will undertake only activities and programs covered by
the Plan in a manner consistent with its Plan and will utilize covered
grant funds only for activities that are approvable under the regulations
and included in its Plan.
353 PAGE 4 .
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t. All attachments to the Plan have been and will continue to be
available at all times and all locations that the PHA Plan is available for
public inspection. All required supporting documents have been made
available for public inspection along with the Plan and attachments at
the primary business office of the PHA and at all other times and
locations identified by the PHA in its PHA Plan and will continue to be
made available at least at the primary business office of the PHA.
PASSED, APPROVED AND ADOPTED, at a regular meeting of the Housing
and Redevelopment Commission of the City of Carlsbad, California, held on the
16" of April, 2002. by the following vote, to wit:
AYES: Commission Members Lewis, Kulchin, Flnnila, Nygaard, Hall
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST: -
RAYMOND R. PATCHETT, SECRETARY
RC RES0 NO. 3s3 PAOE 5
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EXHIBIT 2
@ 4 citv of Cilrlsbad Housino and Redevelobment Deoartment ' '
A REPORT TO TkE H0USiNc~'COMMiSsiON ..
, ' , Staff: Roberta."Bobbi"Nunn ,,
ITEM No. I
DATE: MARCH 14,2002
SUBJECT: CARLSBAD PUBLIC HOUSING AGENCY ANNUAL PLAN
1. -
That the Housing Commission ADOPT Resolution No. 2002-007, -that
the Housing and Redevelopment Commission APPROVE the Carlsbad Public Housing
Agency (PHA) Annual Plan for Fiscal Year 2002 for submission to the U.S. Department of
Housing and Urban Development.
II. mamBQuw
The Housing and Redevelopment Department administers the federally funded Section 8
Tenant-Based Rental Assistance Program for the Public Housing Agency in Carlsbad, which is more specifically known as the Carlsbad Housing Agency. Pursuant to federal
regulations, Public Housing Agencies (PHA) are required to submit a 5-Year Plan which
describes the PHAs mission, long term goals, and strategy for accomplishing the goals.
In addition, an Annual Plan is required that provides comprehensive and specific
information about the PHAs operations, policies, strategies, and resources. The Housing
and Redevelopment Commission approved the 2000-2004 5-Year Plan on January 9,
2001.
111. L)ISCUSS16N
The Annual Plan for a PHA that administers the Section 8 Tenant-Based Rental
Assistance Program must address the following:
Housing Needs of Families and Strategies for Addressing Needs
Financial Resources
PHA Policies Governing Eligibility, Selection and Admissions
PHA Rent Determination Policies
Operations and Management Policies
PHA Grievance Procedures
Homeownership Programs Administered by the PHA
PHA Community Service and Self-Sufficiency Programs
Civil Rights Certifications
Fiscal Audit
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March 14, 2002 CARLSBAD PUBLIC HOUSING AGENCY PLAN
Page 2
The Annual Plan also requires a “STATEMENT OF PROGRESS IN MEETING THE 5-
YEAR PLAN GOALS. This statement is to provide a brief update on the PHAs progress
in meeting its goals as described in the Five-Year Plan. The goals addressed are:
Expand the supply of assisted housing.
Leverage private or other public funds to create additional housing opportunities.
Improve the quality of assisted housing.
Increase assisted housing choices.
Promote self-sufficiency and asset development of assisted households.
Ensure Equal Opportunity in Housing for all Americans.
For general information, the following documents are referenced in the Plan and are
incorporated as exhibits to the Plan:
Document A - PHA Certifications of Compliance with the PHA Plans and Related
Document B - Certification of PHA Plans Consistency with the Consolidated Plan
Document C - Regional Analysis of Impediments to Fair Housing Choice in the San
Document D - Ci of Carlsbad Consolidated Plan, July 1,2000 to June 30,2005 Document E -Administrative Plan for Section 8 Tenant-Based Rental Assistance
Document F - City of Carlsbad Family Self-Sufficiency Action Plan, December 1993
Document G - Ci of Carlsbad Single Audit Report on Federal Award Programs,
Regulations Board Resolution
Diego Area, October 2000
under the Certificate and Voucher Programs, Revised March I999
Year ended June 30,2001
The PHA Annual Plan is required to be available for public review and comment for 45
days prior to adoption by the Housing and Redevelopment Commission. The public
review period commenced on March 2,2002 and will end on April 15,2002.
IV. RECdMMENDdTlON
Staff recommends that the Housing Commission adopt Resolution No. 2002-001,
recommending that the Housing and Redevelopment Commission approve the PHA
Annual Plan for Fiscal Year 2002 for submission to the U.S. Department of Housing and
Urban Development.
U(HIBITS 1. Housing Commission Resolution No. 2002-001
2. Annual PHA Plan for Fiscal Year 2002
3. Exhibits A-G to PHA Plans (on file at City Hall, Cole Library, Community
Development Department, Dove Library, Housing and Redevelopment
Department)
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HOUSING COMMISSION RESOLUTION NO. 2002-001
A RESOLUTION OF THE HOUSING COMMISSION OF THE CITY
OF CARLSBAD, CALIFORNIA, RECOMMENDING APPROVAL OF
THE CARLSBAD ANNUAL PUBLIC HOUSING AGENCY (PHA)
PLAN FOR FISCAL YEAR 2002 AND AUTHORIZATION TO
SUBMIT TO THE U.S. DEPARTMENT OF HOUSING AND URBAN
DEVELOPMENT
WHEREAS, the Housing and Redevelopment Department administers the
Section 8 Tenant-Based Rental Assistance Program for the City of Carlsbad's Public
Housing Agency (PHA); and
WHEREAS, the U.S. Department of Housing and Urban Development (HUD) has 1
ssued regulations requiring PHAs to submit 5-Year and Annual Plans consistent with
:he City of Carlsbad's Consolidated Plan and local objectives; and
WHEREAS, federal regulations provide that the 5-Year and Annual Plans must
)e adopted by the Board of Commissioners of the Housing Agency and submitted to the
J.S. Department of Housing and Urban Development.
NOW, THEREFORE, BE IT HEREBY RESOLVED by the Housing Commission
)f the City of Carlsbad, California, as follows:
1. The above recitations are true and correct.
2. That based on the information provided within the Housing Commission
Staff Report, the Housing Commission ADOPTS Resolution No. 2002-007,
recommending to the Housing and Redevelopment Commission
APPROVAL of the Carlsbad Annual PHA Plan for Fiscal Year 2002 and
authorization to submit to the U.S. Department of Housing and Urban
Development.
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3. The Housing Commission hereby recommends that the Housing and
Redevelopment Director be authorized to execute all appropriate documents
required for the submittal of said Annual PHA Plan.
PASSED, APPROVED, AND ADOPTED, at a regular meeting of the Housing
Commission of the City of Carlsbad, California, held on the 14th day of March, 2002, by
the following vote, to wit:
AYES:
NOES:
ABSENT
ABSTAIN:
ROY LATAS, CHAIRPERSON
CARLSBAD HOUSING COMMISSION
)EBORAH K. FOUNTAIN
IOUSING AND REDEVELOPMENT DIRECTOR
EXHIBIT 3
DRAFT
Minutes of: HOUSING COMMISSION
Time of Meeting: 6:OO P.M.
Date of meeting: MARCH 14,2002
Place of Meeting: HOUSING AND REDEVELOPMENT DEPARTMENT OFFICE
CALL TO ORDER
Board Member Scarpelli called the Regular Meeting to order at 6:17 p.m.
PLEDGE OF ALLEGIANCE
Board Member Scarpelli dispensed of the pledge of allegiance for sake of time.
ROLL CALL
Present:
Absent
Commissioners: C. Charles Griffin
Renee Huston Doris Ritchie
Edward Scarpelli
Chairperson: Roy Latas
Staff Present: Housing and Redevelopment Director: Debbie Fountain Management Analyst: Craig Ruiz Housing Program Manager: Bobbi Nunn
APPROVAL OF MINUTES
There was no official meeting last time.
COMMENTS FROM THE AUDIENCE ON ITEMS NOT LISTED ON THE AGENDA
There was no audience in attendance.
NEW BUSINESS Commissioner Scarpelli gave the floor to Bobbi Nunn to present the first item.
Ms. Nunn discussed the Carlsbad Public Housing Agency Annual Plan for Fiscal Year 2002 and
stated in 1998 Legislation required that Public Housing Agencies submit a five year plan and an
annual plan. She stated that our five-year plan was approved on January 9th, 2001. She stated
the Housing Agency is required to submit the PHA Annual Plan to indicate what the PHA'S intentions are for the coming fiscal year and also discuss what our progress has been for fiscal
year 2001, in meeting the PHA goals that we have identified in the five year plan.
Ms. Nunn stated that since the Housing Agency does administer the Section 8 Tenant-Based
Rental Assistance Program they must address the following items:
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Housing Needs of Families
Financial Resources Eligibility, Selection and Admissions Policies
Operations and Management Policies Rent Determination Policies
Grievance Procedures Homeownership Programs Community Service and Self-sufficiency Programs Civil Rights Certifications
Fiscal Audit
HOUSING COMMISSION MINUTES
MARCH 14,2002
PAGE 2 of 11
She went on to say in regard to the progress in meeting the five-year plan and goals, the Carlsbad
on August 2001.
Housing Agency did receive a new allocation of incremental funding of 75 units that were effective
Commissioner Ritchie asked from whom did they receive these funds?
Ms. Nunn replied that they receive them from HUD, which adds to the current number of units that
they have allocated, so as of August 1, 2001 it raised their total units up 703. She stated that two
years ago they were at 503 so they have received 200 additional units in the last two fiscal years.
She shared that the Public Housing Agency goal is to improve the quality of assisted housing by
leveraging private or other public funds. Ms. Nunn stated that the Calavera Hills project, which will
to receive Housing Trust Funds hopefully prior to June 30, 2002.
provide 106 units and the Villages of La Costa project, which will provide 180 units, are expected
She stated that they did receive the highest ranking of "High Performer" on the SEMAP Certification for fiscal year 2001, which is the Section 8 Management Assessment Program. She
reported that their payments are mailed to owners within two weeks of the initial effective date of any new admissions and the waiting time for high priority applicants has been reduced to six
months to 1 1/2 years whereas previously they would advise the clients that it would be a 3 to 5 year wait.
Ms. Nunn informed the Commission that they have had three workshops: Fair Housing Issues,
Bankruptcy Issues and How to Avoid Eviction which was an educational workshop for participants
on how to present themselves to an owner and what they can do to move into new units and correct any problems that they have with their credit reports. She stated that these were
the end of this fiscal year. conducted in both English and Spanish and that they are expecting three more workshops before
Opportunities Program which is a counseling program assisting families to move into areas of
She stated that the Carlsbad Housing Agency continues to participate in the Community
greater opportunity. She said as a result of this program they are finding that more clients are
moving into our area because there is greater opportunity.
Commissioner Scarpelli asked if the opportunities were work opportunities?
Ms. Nunn replied that it is a combination of work opportunities, educational opportunities and
housing opportunities. Areas of greater opportunities are where less than 30% of the households
are considered high poverty.
coordination with other Housing Agencies within the San Diego Jurisdiction in an effort to do She went on to say that they also conducted a workshop for owners, which was done in
outreach and educate the owners on changes in the program and answer any questions that they may have.
Ms. Nunn stated that their payment standards have continued to be set at 110% of the Fair
Market Rent, which means it increases the opportunities for our clients to be able to find Assisted
Housing especially in Carlsbad since the rents are so high.
Commissioner Scarpelli asked if 110% is still high enough to encourage owners to make their
units available in Section 8?
HOUSING COMMISSION MINUTES
PAGE 3 of 11
MARCH 14,2002
have been able to negotiate those rents in order to get the client in. She stated they have recruited Ms. Nunn replied that when there are units that might be slightly out of reach for the clients, they
38 new owners as of March lst, which is pretty significant for a program their size.
Commissioner Huston asked when they recruit a new owner and they agree to participate in the
Section 8 Program, does the co-payment come partially from the City and partially from the
tenant?
Ms. Nunn replied that all of the subsidy payments are paid directly to the owner on or before the first of each month. The exception is the initial check, which takes the City up to two weeks
because of processing and setting it up in Finance. She stated that their payments are mailed out
on the last working day of each month, which this month they will be mailed out on the 29th and most of the owners will receive their check on or before the 1st. She added that the tenant pays
their portion directly to the owner. The rent subsidy is based on the difference between 30% of the
participant's adjusted income and the payment standard.
Ms. Nunn went on to say that the City continues to voluntarily administer the Family Self- Sufficiency Program, which at one point was mandatory. She stated that in the previous year they
paid out five escrow accounts with an average of $2,500 per account and they have had a couple people who have utilized those escrow accounts, which they are entitled through the Family Self-
Sufficiency Program for purchasing a home for down payment costs.
She said they continue to maintain on-going communications and relationships with non-profit
agencies that provide services and attend quarterly meetings with these agencies. This
collaboration of agencies keeps staff up to date on supportive services as well as agencies that
they can do outreach to agencies and potential participants. She said they also continue to
may be able to help participants. Ms. Nunn also shared that staff attend quorums on housing so
provide information on the Citfs Homeownership Opportunities, First Time Homeownership
Programs, CHAP and the Moderate Income Loan Program.
She stated that, in order to ensure equal opportunity and housing for all persons, they continue to contract with Heartland Human Relations and Fair Housing Association who provide information in
the form of brochures on Fair Housing and Equal Opportunity. She added that Heartland also comes to the Housing and Redevelopment Office and conducts workshops with staff to keep staff
apprised of Fair Housing Laws. She shared that Heartland provided the first workshop on the
City's Education Program to participants advising them on Fair Housing issues and Tenants
Rights and the Laws.
Commissioner Ritchie asked if Heartland was a new association for she had not heard of them
before?
Ms. Nunn replied that Heartland has been around since the early 70s starting out as a grassroots organization and growing into this non-profit organization. She shared that the City has contracted
with them for a number of years and that they do help the City's clients with completing discrimination complaints, giving referrals, mediation and investigation.
She said the program does require public review and a comment period, which is ending on April
that they do receive will be identified in the plan along with any comments that the Housing 15th, and as of this date they have not received any comments. She stated that any comments
Commission has this evening and how the agency intends to address those comments.
Ms. Nunn said the statistics in the Plan are the same as identified last year, which is still using the
1990 census track, but statistics on the waiting list is current information.
HOUSING COMMISSION MINUTES
MARCH 14,2002
PAGE 4 of 11
Commissioner Scarpelli noted on page 8, “Maintain or increase section 8 lease-up rates by
establishing payment standards...”, that the 110% seems to be effective, evidenced by the
additional people who were signed up as working in the program with Housing. He shared his
concern regarding high rent and the vacancy rates now increasing and what could happen when
vacancy rates decrease again. He asked if it is more of a factor of that or that we are really getting
closer to the market rents?
Ms. Nunn replied that the City was given higher fair market rents from previously at the 40th
percentile and to presently at the 50th percentile. She stated that the fair market rents allow the
City to determine what the payment standards are and that Housing Agencies have the ability to
without getting special HUD approval. She stated that this puts the City at the top of what can be determine the payment standard anywhere between 90% and 110% of the payment standard
requested as far as the payment structure.
Commissioner Scarpelli asked if the 110% is adequate since the City has not contacted HUD?
ones inflating rents because of the higher payment standards. She went on to say that if they start Ms. Nunn affirmed this and added that the City doesn’t want to be in the position where we’re the
having a recession period where the rents are going down but the City has these high Section 8 rents because they requested higher a payment standard, then they may have to do reversals of
rents on all these contracts which the City wants to avoid.
Commissioner Scarpelli asked that Ms. Nunn elaborate on the section on page 9 of the report,
“Pursue housing resources other than public housing of our Section 8 Tenant Based Assistance”.
Ms. Nunn commented that the other housing resources are any kind of special funding that may
be available for special needs such as applying for the person’s disabilities, application when they
received 75 units of funding or the opportunities by utilizing the Housing Trust Fund.
that all elderly are not necessarily needy.
Commissioner Ritchie asked, regarding page 6, if there is an income level for the elderly, noting
Ms. Nunn replied that as far as our income levels for the general program itself they have to be
under 50% of the median income to be on the waiting list. She stated that they have established a
the families that are more needy and have the hardest time finding affordable housing. She added higher preference for those people who are under 30% of the median income because these are
that HUD requires that 75% of our new admissions be under 30% which makes it easier to meet that requirement without having to track it.
we’ve applied for and received?
Commissioner Scarpelli asked if the application for special purchase vouchers, are the ones that
Ms. Nunn replied yes, and that they are putting in another application which is due March 25th for
additional units for this fiscal years Federal Funds.
Commissioner Scarpelli asked, regarding page 11, “Market the section 8 program to owners outside of areas of povertyhninority concentrations”, if that means outside Carlsbad?
Ms. Nunn replied that no, and added that Carlsbad does not have any areas of poverty or minority of concentrations but they advise their clients of a map that is within the briefing packet which advises clients of all San Diego jurisdictions where those areas are. She stated, as part Of a
member of the Community Opportunities Program, they focus on counseling in those areas
HOUSING COMMISSION MINUTES
MARCH 14,2002
PAGE 5 of 11
because they found that the major factors in children to attending college is the zip code and where they live. She stated that the Community Opportunities Program is to counsel people to
move into areas of greater opportunity and the City does the marketing for them as a collaboration
with all the agencies as part of the City‘s owner outreach.
Commissioner Scarpelli noted on page 11 “Staffing constraints” and asked if we have given any
consideration to working with volunteers coming in to help staff since staff constraints have been a long running battle? He asked if we have a real pro-active program set up to go out and
encourage volunteers to come in and work like the police and fire do with volunteers?
Ms. Fountain replied they currently do not have a pro-active program, they have worked with
volunteers, part time staff and interns at various levels who have helped in the Section 8 program
as well as other programs. She stated that they never pass up anybody interested in volunteering and they are constantly looking at other staff resources.
Commissioner Huston commented Mira Costa College and San Marcos State both have
internship programs. She pointed out that next month North County Personnel Association
Meeting is for colleges to talk about internship programs, etc.
Ms. Fountain replied that they have pursued internship programs with San Diego State and San
Marcos State without success. She pointed out that Mr. Ruiz is assigned to this task but most
interns want to be paid. She noted that they did have a fulltime paid intern for the entire summer
last year, which worked out very well.
talent and possibly some of the recipients under Section 8, like single moms who may have a few
Commissioner Scarpelli suggested the senior population in our community with their reserve of
volunteer programs can be very structured with certain hours and days when they can come in to hours a day which might give them a boost career-wise and for resume purposes. He stated that
do data input, clerical and mail work.
Ms. Fountain shared there are constraints in what they can have volunteers do for the program
and with only a few varying hours it hard to figure out exactly what we can have them do.
Ms. Nunn added that they are coordinated with the Department of Health and Human Services, an
agency that will accept volunteers through the CalWorks Program. She said at one time they were able to get volunteers but eventually these volunteers needed to progress to the level of being
paid.
that to try and produce Affordable Housing any place in San Diego is an absolute impossibility. He Commissioner Scarpelli stated that we have no City public housing in and of itself. He explained
shared that he has just started a subdivision of 25 homes that were to sell between $250,000 and
$285,000 and they are now running $325,000 because of all the work that needs to be done
offsite by improving main arteries, putting in storm sewers etc. He stated this type of expense would have to be subsidized which a good portion of it is being provided by the lnclusionary Housing. He pointed out a few locations where the City may have to be a landlord.
Ms. Fountain stated that the Redevelopment Agency is already a landlord because they bought
Tyler Court which the City owns and operates and they contract with a non-profit organization who
does the management for the City and that the council has indicated that in some cases that may be a good idea. She stated that it is typically very staff-intensive and therefore it is not something they can really take on unless they get more staff. She stated they are looking at buying a piece of
property on Roosevelt Street, down near Laguna next to the Whitney Court Office, to keep that
HOUSING COMMISSION MINUTES
MARCH 14,2002
PAGE 6 of 11
property and bring in a developer to develop it and own and operate it. She stated they have been doing studies as to where it would be appropriate to buy some properties.
Commissioner Huston asked how the annual report this year differs from the one last year? She
asked if it is based on the 1990 Census Data as opposed to the 2000?
Ms. Nunn replied that is an update on the statistics and that it is based on the 1990 Census Data
the Annual Plan be consistent with their Consolidated Pian and until those statistics change on the
for the information that was pulled out of the Consolidated Plan because they are required to have
the waiting list is based on current information.
Consolidated Plan they have to use the same figures for the Needs Assessments. She stated that
as a threshold, they give or take from that. Commissioner Huston stated this is how they figure unemployment too instead of using from 1990
Commissioner Scarpelli read, for clarification on page 18 under Eligibility, “...The Housing Agency
may waive the requirement prohibiting admission of persons evicted from the Section 8 program due to drug-related criminal activity for a three-year period, if the person demonstrates successful
completion of a rehabilitation program...”. He asked how they make that determination and what kind of program they have set up to determine that that person has been rehabilitated before they
are put back in the pool and how do we monitor them to be sure they are clean and not a problem
in the community they are in?
Ms. Nunn stated that they require that they present information from either their drug and alcohol
counselor or probation officer to let us know what their status is and how successful they have
been in completing their program and that they are continuing to maintain. She stated that they
have not had anyone who actually falls into this provision but have had people who voluntarily
admitted they have had drug-related activity in the past but they were not evicted from a Section 8
program as a result of it as it was prior to them being on rental assistance program. She said that
Housing does have the ability to deny them assistance but they also will take into consider if this
type of situation through the Family Unification Program in Oceanside. Ms. Nunn further stated person has gone through rehabilitation. She stated that there is special funding available for this
that if there is any police activity they would hear about it plus they do have access to the police reports.
Commissioner Scarpelli asked if Housing is notified anytime there is police activity at one of their
projects?
Ms. Nunn stated they receive a phone call if there is any police activity when one of their clients
Center and Housing does investigate criminal activities which applicants may have had in the
are involved and the police department does share the information with the Redevelopment
past. She also added that they do require for proof of having gone through a rehabilitation
applicable for their situation. program and are free of drugs or have gone through a domestic violence program which ever is
Commissioner Scarpelli referred to page 20, Admission Preferences, and page 21, Item No. 2
pointing out that there was not a preference for victims of domestic violence, which is a growing
these women, as they might need assistance during the process of moving from a transitional
problem in our society. He was concerned that there should be some kind of preferential list for
place such as the Women’s Resource Center.
they do encourage women in this position who are at the Women’s Resource Center to apply with Ms. Nunn explained that they have not seen a need for it from the clients they see. She stated that
HOUSING COMMISSION MINUTES
PAGE 7 of 11
MARCH 14,2002
the City of Oceanside since they presently are residing in the City of Oceanside. She said they could receive the residential preference there and they can also put in their application here at
Carlsbad as well to start an internship program with a Carlsbad employer thereby being entitled to
the residential preference in Carlsbad as a result of them working in Carlsbad.
Commissioner Huston asked if that person could be considered under other preferences such as
a single displaced person without placing them as a victim of domestic violence?
Ms. Nunn replied that a victim of domestic violence usually is a family situation but it could be a
single person as well.
Commissioner Ritchie asked, regarding the Tyler Apartments, if the City is planning to continue to
own them or are they attempting to Sell them and how is the partnership working out?
Ms. Fountain replied that they are looking at selling the Tyler Apartments which was their intent
when they purchased them. She shared that they intended to buy the property, stabilize the rent
and eventually sell it to a non-profit Affordable Housing developer. She pointed out that they are
should keep this project, but they have found that the problem when agencies or cities own
presently looking at proposals. She shared that the City Council at one time was thinking the City
property, little management issues become political issues where they normally would not. She also added that the City really needs the financial resources if they can find the right buyer.
Commissioner Scarpelli asked how much the City is asking per unit?
Ms. Fountain replied that they spent $5,000,000 to buy the property and with this particular project
they have mostly low-income senior citizens. She explained that at 75 units the price would be
approximately $67,000 per unit. She stated that Mr. Ruiz is working on that project with the
present proposals.
Mr. Ruiz stated that the latest proposal was looking at a financial option of having the State Housing Title Agency be one of the lenders.
Commissioner Scarpelli asked large of an area did they choose in solicitating buyers.
Mr. Ruiz stated it was southern California area.
Ms. Fountain added that it was specifically to non-profit affordable housing developers. She stated that the Council directed them to stay with the non-profit perception.
DISCUSSION
ACTION: Motion by Commissioner Ritchie and duly seconded by Commissioner
Huston to approve the adoption of Resolution No. 2002-001,
approve the Carlsbad Public Housing Agency (PHA) Annual Plan for recommending that the Housing and Redevelopment Commission
Fiscal Year 2002 for submission to the U.S. Department of Housing and
Urban Development.
VOTE: 4-0-0
AYES:
NOES:
Huston, Ritchie, Griffith and Scarpelli None
ABSTAIN: None
HOUSING COMMISSION MINUTES
MARCH 14,2002
PAGE 8 of 11
Commissioner Scarpelli introduced Mr. Ruiz who would be giving a presentation on Financing
New Affordable Rental Housing Developments.
Mr. Ruiz stated there are two projects that have already been mentioned that will probably be
coming through May 9th at the Housing Commission Meeting and they will be asking financial
assistance from the City. He shared that he wanted to explain how the numbers work for financial assistance so when the Commissioners hear this information May 9th at the Housing Commission
Meeting they will have a better understanding.
He shared that when they are dealing with Affordable Housing they try to make the capital more
readily affordable by reducing the development costs or increase the household's ability to pay.
does better than commercial terms, having lower interest rates, which are normally at 3% interest
He stated that in Carlsbad they normally do the first 30 items and Carlsbad, as one of the leaders,
when purchased become capital.
over 55 years. He shared that the City has in the past issued bonds. He said that these bonds
for these developers as some other jurisdictions do, but will defer fees until the projects are Mr. Ruiz stated that, in reducing development costs, the City as a rule does not waive their fees
operational. He explained that they are trying to help raise enough money to pay for a project by
attracting the maximum amount of private money, allow for fair return to the builder and owner, and at the same time bring about a balance without over subsidizing the project.
He pointed out, as a typical model in Carlsbad and as a result of having the lnclusionary Housing
Ordinance, one of the largest contributors to Affordable Housing is the developer who has the obligation of building the Market Rate Housing for the developer will contribute the land and come
up with the cash to finance upfront their development costs or on-going loans.
Mr. Ruiz explained that the next largest source is the tax credits followed by the Citfs low-interest
loan. He stated that the City does not give grants but loans paid back over a period of time during
the operation of a project, then the City can take that money and loan it for other projects. He
stated there were other subsidy sources, for example, the Laura1 Tree Project which had 14
different fundings. He pointed out that there are more subsidies in the 90% tax credits.
Commissioner Scarpelli stated that !he Development Contribution becomes a subsidy of the
property owners that are going to buy in that development, for they are the ones who actually
the home. He expressed concerned that sometimes we loose track of this and we think it is
subsidize the cash, the land grant and possibly even that loan because it all goes into the price of
coming out of the developer, but it isn't, it is going into the price of the home.
Ms. Fountain agreed that the cost of the roads, sewer, waterline, all these go into the cost of the home plus the lnclusionary Housing obligation goes into the cost of the home which is subsidized
by the buyers of the Market Rate Homes.
credits, which typically allows you to raise a smaller amount of money which can be combined with
Mr. Ruiz stated there are two types of tax credits. He explained that the first one was the 4% tax
tax exempt bonds giving you an equity plus debt program. He went on to explain that you could combine these two to raise a larger amount of money. He shared that Poinsettia Station, Vista Los
Flores and Rancho Carrillo were all built under the 4% Program.
Mr. Ruiz then explained the 9% program, which they have as a loan project on the Laurel Tree
Project. He said the 4% tax credits are considered non-competitive with certain criteria that has to
be met several being how affordable the rents are, what type of income the tenants can have and
how long it is going to remain Affordable, which could be up to 55 years. He said that if you meet
HOUSING COMMISSION MINUTES
MARCH 14,2002
PAGE 9 of 11
all that criteria, you could get your 4% tax credit plus you will get your allocation of tax exempt
bonds. He said though it is a sure thing, the money you get from selling those credits is lower
causing you to not get as much money and so you charge a slightly higher rent, such as 60% of median income.
Commissioner Scarpelli asked who are the people actually purchasing tax credits today?
such as Verizon, pooled investment funds where companies go out and buy these credits,
Mr. Ruiz replied that there are a lot of companies who fill the void like wireless phone companies
companies, and savings and loan companies.
investors who buy a portion of them spreading their risks over different projects, insurance
Mr. Ruiz went on to say that the 9% program is highly competitive because you are getting more
money therefore more people apply which makes the program over subscribed. He stated that
tax credits through the 9% program which makes the rents lower plus they get about 40-45%
state-wide the last couple years one out of every five projects was getting money that is awarded
median income which is the trade off.
He stated that because of the way the program is set up, the 9% credit was not available for some of the projects in Carlsbad, but the program changes every year. He pointed out that downtown
San Diego received a couple projects last year and that the more urban areas do get more points thus the more points an area gets, the more likely they will receive tax credits.
He also shared that locally, they have been lobbying to get the state to recognize the City’s Mr. Ruiz shared that for the last few years some did not even bother to apply for the 9% credits.
commitment in requiring lnclusionaty Housing, which would give them that equal footing with the
more urban projects. He concluded that hopefully we would see change in regulations next year
and that the State Treasurer will listen to us.
which eliminated the incentive for private individuals to be investing in multi-family housing and
Mr. Ruiz stated that the Tax Reform Act of 1986 created the tax credit programs of 4% and 9%
rental projects as well as the more wealthy individuals or groups of people buying apartment
projects. He also stated that the available money has decreased for the private sector anywhere
from 10-15% nationwide.
Commissioner Scarpelli stated that it has been recognized since the subsidy in the apartment
there was enough apartment housing available. He asked if it has been recognized that they still building, which was caused by the accelerated appreciation, was to take its place to make sure
have not been able to keep up with what we were able to do under the Tax Incentive?
Mr. Ruiz replied that since 1986 you get $1.25 for every person in the state. He stated that most
years there has been Legislation on the Federal level to try to increase it and in the last couple
they agreed to increase that cap. He added that the state did increase tax credit some. He pointed
applying to the state tax credit agency but each state has their own program.
out that the non-profit corporation is most likely the one to go out and get those tax credits by
Mr. Ruiz passed out an example of what he has been explaining noted that the first section was for uses, what the money will be spent on. the second section was the sources from where the
units broken down with the projects information, and finally the fourth section being the tax credit
money comes, the third section was the unit mix, what the room sizes will be, the affordability of
calculations, to see if they are getting the most money over a period of time for its credit value. He
added that on the last two pages the information was broken down into more detail with the
project cash flow, the revenues, expenses and paying it back.
HOUSING COMMISSION MINUTES
MARCH 14,2002
PAGE 10 of 11
Commissioner Ritchie asked regarding office supplies if the $300 per month means per month of
the unit or development?
Mr. Ruiz replied that the $300 per month was per the whole development.
Commissioner Scarpelli asked if the City has looked into the possibility of buying land and then
leasing it to the developer, which would drive the cost of it down.
this with the Roosevelt Street project. She added that when there is an lnclusionary Housing
Ms. Fountain replied that they actually have done that with Philalome and that they intend to do
requirement they require that the developer put in the land. She pointed out that, with the
Philalome project, they were able to get more houses into that project than what the developer
had initially planned so they were able to joint-venture with the developer. She added that ont
projects outside the lnclusionary Housing they would most likely buy the land and lease it back to
the developer.
Commissioner Scarpelli remarked that it would be too political to be the landlord, but if the City were the lessor of the land, then the building would be owned by the developer and the City would
be the lease holder owning the land.
Ms. Fountain commented they would prefer to be the lessor of the land and have looked at doing that with Tyler Court where they still own the land or lease it and somebody else owns the building
and operates it. She replied that it is the on-going management that gets political, not owning the land or a lease.
ANNOUNCEMENTS
brochures. She stated that the brochure was a project to help get the word out as Council was
Ms. Fountain had no announcements except that she would pass out the Housing Program
real concerned that we are doing all these project in Carlsbad and the general public does not
know about it.
Affordable unit project, Village of La Costa with 179 to 180 Affordable units, Bressie Ranch has She pointed out the projects that are of fairly good size which are Calavera Hills being a 106
24 town homes.
100 Affordable units, Sunny Creek is now building, and the Tompson Taboda project which has
Commissioner Scarpelli asked if we know who was picked for Affordable Development?
Mr. Ruiz replied that the Villages of La Costa is a joint venture between Community Housing of
North County, which is partnering with Mercy Housing, based out of San Francisco. He stated that
Mercy Housing is the second largest in the state, Bridge being the first. He added that a company called Chelsey Investment Corporation, based out of Solana Beach, is building Calavera Hills and
they have some lnclusionary projects in Chula Vista, Arizona and a few other places plus presently one in the Torrey Hills area in San Diego.
ADJOURNMENT BY proper motion, the Regular meeting of March 14, 2002 was adjourned at 730 P.m.
Respectfully submitted,
HOUSING COMMISSION MINUTES
MARCH 14,2002
PAGE 11 of 11
Debble Fountain
Housing and Redevelopment Director
JUDY KLINE
Minutes Clerk
MINUTES ARE ALSO TAPED AND KEPT ON FILE UNTIL THE WRITTEN MINUTES ARE
APPROVED.
22
.
’. The US. Department of Housing and Urban Development
Office of Public and Indian Housing
EXHIBIT 4
DRAFT
PHA Plan
Annual Plan for Fiscal Year 2002
NOTE: THIS PHA PLANS TEMPLATE @IUD 50075) IS TO BE COMPLETED IN
ACCORDANCE WITH INSTRUCTIONS LOCATED IN APPLICABLE PIH NOTICES
OMB Approvpl No: 2.5770226 HIID 5Mn5
Fhpim: 03i3lR002
23
PHA Plan
Agency Identification
PHA Name: Carlsbad Housing Agency
PHA Number: CA077
PHA Fiscal Year Beginning: (dyyyy) 07/2002
Public Access to Information
Information regarding any activities outlined in this plan can be obtained by
contacting: (select all that apply)
Main administrative office of the PHA 0 PHA development management offices 0 PHA local offices
Display Locations For PHA Plans and Supporting Documents
The PHA Plans (including attachments) are available for public inspection at: (select all
Main administrative office of the PHA 0 PHA development management .offices
Main administrative office of the local government 0 Main administrative office of the County government 0 Main administrative office of the State government
Public library 0 PHA website
that apply)
PHA local offices
Other (list below)
Carlsbad Senior Center
Community Development Department - Faraday Building
PHA Plan Supporting Documents are available for inspection at: (select all that apply)
Main business office of the PHA 0 PHA development management offices 0 Other (list below)
PHA Identification Section, Page 1 wm sm5
.
4 Annual PHA Plan
PHA Fiscal Year 2002
[24 CFR Part 903.71
0 Standard Plan
Streamlined Plan: 0 Performing PHA 0 Small Agency (450 Public Housing Units)
Administering Section 8 Only
0 Troubled Agency Plan
Carlsbad PHA Annual Plan 1 2-5
.
.
iii. Annual Plan Table of Contents
124 CFR part 903.7 9 (r)1
Provide a table of contents for the Annual Plan, including attachments, and a list of supporting documents
available for public inspection
Table of Contents
Annual Plan
i. Executive Summary
ii. Table of Contents
1.
2.
3.
4.
5.
6.
7.
8.
9.
Housing Needs
Financial Resources
Policies on Eligibility, Selection and Admissions
Rent Determination Policies
Operations and Management Policies
Grievance Procedures
Capital Improvement Needs
Demolition and Disposition
Designation of Housing
10. Conversions of Public Housing
1 1. Homeownership
12. Community Service Programs
13. Crime and Safety
14. Pets (Inactive for January 1 PHAs)
15. Civil Rights Certifications (included with PHA Plan Certifications)
16. Audit
17. Asset Management
18. Other Information
Attachments
&&
NIA
6
11
13
23
28
29
NIA
NIA
NIA
NIA
37
39
NIA
NIA
44
44
NIA
NIA
Required Attachments: IXI Progress in Meeting the 5-Year Plan Mission and Goals a Resident Membership of the PHA Governing Board
Membership of the Resident Advisory Board
rdi 0 tional Attachments:
0 FY 2000 Capital Fund Program 5 Year Action Plan
Public Housing Drug Elimination Program (PHDEP) Plan
Comments of Resident Advisory Board or Boards (must be attached if not
0 Other (List below, providing each attachment name)
PHA Management Organizational Chart
included in PHA Plan text)
Carlsbad PHA Annual Plan 2 26
Applicable
&
On Display
A
B
C
D
E
Supporting Document
List of Supporting Documents Available for Review
Applicable Ph
PHA Plan Certifications of Compliance with the PHA Plan
and Related Regulations
State/Local Government Certification of Consistency witl
the Consolidated Plan
Fair Housing Documentation:
Records reflecting that the PHA has examined its program
or proposed programs, identified any impcdimcnts to fai
housing choice in those programs, addressed or is addressing
resources available, and worked or is working with loca
those impediients in a reasonable fashion in new of the
jurisdictions to implement any of the jurisdictions' initiativm
to affirmatively further fair housing that require the PHA's
involvement.
Consolidated Plan for the jurisdictionls in which the PHA is
located (which includes the Analysis of ImpAiments to Fai Housing Choice (AI))) and any additional backup data ta
support statement of housing needs in the jurisdiction
Most recent board-approved opzrating budget for the public
housing program
Policy (A&O). which includes the Tenant Selection and
Public Housing Admissions and (Continued) Occupancy
Assignment Plan [TSAP]
Section 8 Administrative Plan
Public Housing Deconcentration and Income Mixing
Documentation: 1. PHA board certifications of compliance with
deconcentration requirements (section 16(a) of the US
Housing Act of 1937, as implemented in the 2/18/99
Guidance; Notice and any further HUD guidance) and
Quality Housing and Work Responsibility Act Initial
1. Documentation of the required deconcentration and
?ublic housing rent determination policies, including the
income mixing analysis
nethodology for setting public housing flat rents
A & 0 Policy
0 check here if included in the public housing
Schedule of flat rents offered at each public housing
levelopment n check here if included in the public housing
5 Year and Annual Plans
5 Year and Annual Plans
5 Year and Annual Plans
Annual Plan:
Housing Needs
Annual Plan:
Ficial Resources;
Annual Plan: Eligibility
Policies
Selection, and Admissionr
Selection, and Admissions
Annual Plan: Eligibility
Policies
Annual Plan: Eligibility
Selection, and Admissions
Policies
Annual Plan: Rent
Determination
Annual Plan: Rent
Determination
Carlsbad PHA Annual Plan 3
. List of Supporting Documents Available fo~
Applicable Supporting Document &
On Display
..
E Section 8 - rent determination (payment standard) policies
A & 0 Policy
I I check here if included in Section 8 I Administrative Plan I Public housing management and maintenance policy
documents, i&luding -policies for the prevention or
eradication of pest infestation (including cockroach
infestation)
Public housing grievance procedures
..
0 check here if included in the public housing
A & 0 Policy
check here if included in Section 8
Administrative Plan
Program Annual Statement (HUD 52837) for the active grant
The HUD-approved Capital Fund/Comprehensive Grant
year
Most recent CIAP Budget/Progress Report (HUD 52825) for any active CIAF' grant
Most recent, approved 5 Year Action Plan for the Capital
Fund/Comprehensive Grant Program, if not included as an
attachment (provided at PHA option)
Approved HOPE VI applications or, if more. recent,
approved or submitted HOPE VI Revitalization Plans or any
other approved proposal for development of public housing
disposition of public housing
Approved or submitted applications for demolition and/or
housing (Designated Housing Plans)
Approved or submitted applications for designation of public
Approved or submitted assessments of reasonable
revitalization of public housing and approved or submitted
conversion plans prepared pursuant to section 202 of the
1996 HUD Appropriations Act
Approved or submitted public housing homeownership
prograndplans
Policies governing any Section 8 Homeownership program
E Section 8 informal review and hearing procedures
0 check here if included in the Section 8
Any cooperative agreement between the PHA and the TANF
FSS Action Plads for public housing and/or Section 8
Administrative Plan
Most recent self-sufficiency (ED/SS, TOP or ROSS or other
resident services grant) grant program reports
The most recent Public Housing Drug Elimination Program
grant and most recently submitted PHDEP application
(PHEDEp) semi-annual performance report for any open
Review . " . - - . .
Applicable Plan
'Component
Annual Plan: Rent
Determination
Annual Plan: Operations
and Maintenance
Annual Plan: Grievance
Procedures
Annual Plan: Grievance
Procedures
Annual Plan: Capital Needs
Annual Plan: Capital Needs
Annual Plan: Capital Needs
Annual Plan: Capital Needs
Annual Plan: Demolition
and Disposition
Annual Plan: Designation of
Public Housing
hual Plan: Conversion of
Public Housing
4Mual Plan:
Tomeownership
4Mual Plan:
3omeownership
hual Plan: community
Service & Self-Sufficiency
hual Plan: community
iervice & Self-Sufficiency
hual Plan: community
Service & Self-Sufficiency
hual Plan: Safety and
:rime Prevention
Carlsbad PHA Annual Plan 4
1
. I List of Supporting Documents Available for Review
Supporting Document I Applicable Plan I I Component I
The most recent fiscal year audit of the PHA conducted
S.C. 1437c(h)), the results of that audit and the PHA's
Annual Plan: Annual Audit
under section 5(h)(2) of the U.S. Housing Act of 1937 (42 U.
response to any findings
Troubled PHAs: MOARecovery Plan Troubled PHAs
Other supporting documents (optional) (specify as needed) (list individually; use as many lines as necessary)
1
Carlsbad PHA Annual Plan 5
. 1. Statement of Housing Needs
[24 CFR Part 903.7 9 (a)]
What sources of information did the PHA use to conduct this analysis? (Check all that
apply; all materials must be ma& available for public inspection.)
IXI Consolidated Plan of the Jurisdictionls
U.S. Census data: the Comprehensive Housing Affordability Strategy (“CHAS”)
0 American Housing Survey data
0 Other housing market study
0 Other sources: (list and indicate year of information)
Indicate year: 2000-2005
dataset
Indicate year:
Indicate year:
Carlsbad PHA Annual Plan 6 30
B. Housing Needs of Families on the Public Housing and Section 8
Housing Needs of Families on the Waiting List
Waiting list type: (select one) [XI Section 8 tenant-based assistance 0 Public Housing 0 Combined Section 8 and Public Housing 0 Public Housing Site-Based or sub-jurisdictional waiting list (optional)
lispanic 204 21.5%
karacteristics by
3edroom Size
Public Housing
My)
.BR
! BR
Carlsbad PHA Annual Plan I
c Housing Needs of Families on the Waiting List
5 BR I
5+ BR
Is the waiting list closed (select one)? No u Yes
If yes:
How long has it been closed (# of months)?
Does the PHA expect to reopen the list in the PHA Plan year? 0 No 0 Yes
Does the PHA permit specific categories of families onto the waiting list, even if
generally closed? n No n Yes
Employ effective maintenance and management policies to minimize the number
of public housing units off-line
Reduce turnover time for vacated public housing units
Reduce time to renovate public housing units
Seek replacement of public housing units lost to the inventory through mixed
finance development
Seek replacement of public housing units lost to the inventory through section 8
replacement housing resources
Maintain or increase section 8 lease-up rates by establishing payment standards
that will enable families to rent throughout the jurisdiction
Undertake measures to ensure access to affordable housing among families
assisted by the PHA, regardless of unit size required
Maintain or increase section 8 lease-up rates by marketing the program to owners,
particularly those outside of areas of minority and poverty concentration
Maintain or increase section 8 lease-up rates by effectively screening Section 8
applicants to increase owner acceptance of program
Participate in the Consolidated Plan development process to ensure coordination
with broader community strategies
Other (list below)
Strategy 2: Increase the number of affordable housing units by:
Carlsbad PHA Annual Plan 8 32
Apply for additional section 8 units should they become available IXI Leverage affordable housing resources in the community through the creation
of mixed - finance housing
Pursue housing resources other than public housing or Section 8 tenant-based
assistance. 0 Other: (list below)
Need: Specific Family Types: Families at or below 30% of median
0 Exceed HUD federal targeting requirements for families at or below 30% of AMI
IXI Exceed KUD federal targeting requirements for families at or below 30% of AMI
IXI Employ admissions preferences aimed at families with economic hardships 0 Adopt rent policies to support and encourage work IXI Other: (list MOW)
in public housing
in tenant-based section 8 assistance
The Carlsbad Housing Agency has established an admissions preference for
applicants who are at or below 30% of AMI.
Need: Specific Family Types: Families at or below 50% of median
0 Employ admissions preferences aimed at families who are working 0 Adopt rent policies to support and encourage work 0 Other: (list below)
Carlsbad PHA Annual Plan 9 33
Need: Specific Family Types: The Elderly
Strategy 1: Target available assistance to the elderly: . . . . ,, . . ,
.sele*aUthatapp1y. .: ;I' .: ' '
:.., ., , , .;. ,, ,: , .,ii . .
I .! : i I .,,,: : . I.' .' ' ".. .* <? . . . . .. :, .,.,,,: 6 ..,. : '." .. , . , .. .. . . . ~, .. . .. . . .. ' ..' , .;. . . .. . , .: .. .. . . . .. . ...
Seek designation of public housing for the elderly [XI Apply for special-purpose vouchers targeted to the elderly, should they become
available [XI Other: (list below)
Affirmatively market to local non-profit and social agencies that assist the
Advertise Housing Choice Voucher Rental Assistance program at the four
elderly.
Senior apartment complexes and at the Senior Center
Need: Specific Family Types: Families with Disabilities
0 Seek designation of public housing for families with disabilities 0 Carry out the modifications needed in public housing based on the section 504
Needs Assessment for Public Housing [XI Apply for special-purpose vouchers targeted to families with disabilities, should
they become available [XI Affirmatively market to local non-profit agencies that assist families with
disabilities H Other: (list below)
Affirmatively market to local social agencies that assist families with
disabilities.
Need: Specific Family Types: Races or ethnicities with disproportionate housing
needs
Strategy 1: Increase awareness of PHA resources among families of races and
[XI Affirmatively market to racedethnicities shown to have disproportionate housing
H Other: (list below)
needs
Conduct Educational Seminars in Spanish at the Centro de Informacion
Attend Latino Network meetings on a quarterly basis
Carlsbad PHA Annual Plan 10 34"
. Strategy 2: Conduct ........................ activities to affirmatively further fair housing ...... ......
.seleCt a11 that apply .
........ .. .... ..... i. j, lii, I
i, .. .. .. .,
[XI Counsel section 8 tenants as to location of units outside of areas of poverty or
IXI Market the section 8 program to owners outside of areas of poverty /minority
[XI Other: (list below)
minority concentration and assist them to locate those units
concentrations
Contract with Heartland Human Relations and Fair Housing Association to
provide assistance in filing discrimination complaints and train staff,
ownerdmanagers and participants on Fair Housing laws and issues.
Other Housing Needs & Strategies: (list needs and strategies below)
J2) Reasons for Selectine Strateeies
Of the factors listed. below, select all that influenced the PHA’s selection of the strategies
it will pursue:
[XI Funding constraints IXI Staffing constraints IXI Limited availability of sites for assisted housing 0 Extent to which particular housing needs are met by other organizations in the
IXI Evidence of housing needs as demonstrated in the Consolidated Plan and other
IXI Influence of the housing market on PHA programs IXI Community priorities regarding housing assistance 0 Results of consultation with local or state govemment 0 Results of consultation with residents and the Resident Advisory Board IXI Results of consultation with advocacy groups [XI Other: (list below)
community
information available to the PHA
Legislation and HUD Regulations
Carlsbad PHA Annual Plan 11
.
Financial Resources:
Planned Sources and Uses
Sources
d) HOPE VI Demolition
e) Annual Contributions for Section
8 Tenant-Based Assistance
f) Public Housing Drug Elimination
Program (including any Technical
Assistance funds)
g) Resident Opportunity and Self-
Sufficiency Grants
h) Community Development Block
Grant
i) HOME
Other Federal Grants (list below)
2. Prior Year Federal Grants
(unobligated funds only) (list
below)
3. Public Housing Dwelling Rental
[ncome
1. Other income (list below)
1. Non-federal sources (list below)
Total resour-
Planned $ I Planned uses
NIA
NIA
~ NIA
NIA
VIA
I
VIA
i4,523,749.
I I
Carlsbad PHA Annual Plan 12
3. PHA Policies Governing Eligibility, Selection, and Admissions
[U CFR Part 903.7 9 (c)]
A. Public Housing - The . PHA .. " does not administer public housing. &&@&j&.&&&ai&jnot a&ni*pubf&j&j$g - -.-.- -=~:~.~,-~~...~.~. ~nngt~~;~co~~-~~~t~~~l:
{l) Elipibility
a. When does the PHA verify eligibility for admission to public housing? (select all that
0 When families are within a certain number of being offered a unit: (state number) 0 When families are within a certain time of being offered a unit: (state time) 0 Other: (describe)
b. Which non-income (screening) factors does the PHA use to establish eligibility for
Criminal or Drug-related activity 0 Rental history 0 Housekeeping 0 Other (describe)
c. 0 Yes 0 No: Does the PHA request criminal records from local law enforcement
agencies for screening purposes?
d. 0 Yes 0 No: Does the PHA request criminal records from State law enforcement
agencies for screening purposes?
e. 0 Yes 0 No: Does the PHA access FBI criminal records from the FBI for
screening purposes? (either directly or through an NCIC-
authorized source)
apply)
admission to public housing (select all that apply)?
J2)Waitinz List Orpanization
a. Which methods does the PHA plan to use to organize its public housing waiting list
0 Community-wide list
Sub-jurisdictional lists 0 Site-based waiting lists 0 Other (describe)
b. Where may interested persons apply for admission to public housing? 0 PHA main administrative office
[7 PHA development site management office 0 Other (list below)
(select all that apply)
Carlsbad PHA Annual Plan 13
c. If the PHA plans to operate one or more site-based waiting lists in the coming year,
answer each of the following questions; if not, skip to subsection (3) Assignment
1. How many site-based waiting lists will the PHA operate in the coming year?
2. c] Yes 0 No: Are any or all of the PHA's site-based waiting lists new for the
upcoming year (that is, they are not part of a previously-HUD-
approved site based waiting list plan)?
If yes, how many lists?
3.0 Yes 0 No: May families be on more than one list simultaneously
If yes, how many lists?
4. Where can interested persons obtain more information about and sign up to be on
the site-based waiting lists (select all that apply)?
PHA main administrative office
All PHA development management offices
Management ofices at developments with site-based waiting lists
At the development to which they would like to apply
Other (list below)
0 0 0
0
l3) Assignment
a. How many vacant unit choices are applicants ordinarily given before they fall to the
bottom of or are removed from the waiting list? (select one)
b. 0 Yes 0 No: Is this policy consistent across all waiting list types?
c. If answer to b is no, list variations for any other than the primary public housing
waiting listls for the PHA:
Carlsbad PHA Annual Plan 14
J4) Admissions Preferences
a. Income targeting: 0 Yes 0 No: Does the PHA plan to exceed the federal targeting requirements by
targeting more than 40% of all new admissions to public housing to
families at or below 30% of median area income?
b. Transfer policies:
In what circumstances will transfers take precedence over new admissions? (list below) 0 Emergencies 0 Overhoused 0 Underhoused 0 Medical justification 0 Administrative reasons determined by the PHA (e.g., to permit modernization
0 Resident choice: (state circumstances below) 0 Other: @st below)
work)
c. Preferences
1. 0 Yes 0 No: Has the PHA established preferences for admission to public housing
(other than date and time of application)? (If “no” is selected, skip
to subsection (5) Occupancy)
2. Which of the following admission preferences does the PHA plan to employ in the
coming year? (select all that apply from either former Federal pieferences or other
preferences)
Former Federal preferences: 0 Involuntary Displacement (Disaster, Government Action, Action of Housing
0 Victims of domestic violence 0 Substandard housing 0 Homelessness 0 High rent burden (rent is > 50 percent of income)
Owner, Inaccessibility, Property Disposition)
Carlsbad PHA Annual Plan 15
Other preferences: (select below) 0 Working families and those unable to work because of age or disability
Veterans and veterans’ families 0 Residents who live andor work in the jurisdiction
Those enrolled currently in educational, training, or upward mobility programs
Households that contribute to meeting income goals (broad range of incomes)
Households that contribute to meeting income requirements (targeting) 0 Those previously enrolled in educational, training, or upward mobility
0 Victims of reprisals or hate crimes IJ Other preference(s1 (list MOW)
3. If the PHA will employ admissions preferences, please prioritize by placing a “1” in
the space that represents your first priority, a “2” in the box representing your second
priority, and so on. If you give equal weight to one or more of these choices (either
through an absolute hierarchy or through a point system), place the same number next to
each. That means you can use “1” more than once, “2” more than once, etc.
programs
Date and Time
Former Federal preferences:
Involuntary Displacement (Disaster, Government Action, Action of Housing
Owner, Inaccessibility, Property Disposition)
Victims of domestic violence
Substandard housing
Homelessness
High rent burden
Other preferences (select all that apply) 0 Working families and those. unable to work because of age or disability 0 Veterans and veterans’ families 0 Residents who live andor work in the jurisdiction 0 Those enrolled currently in educational, training, or upward mobility programs
Households that contribute to meeting income goals (broad range of incomes) 17 Households that contribute to meeting income requirements (targeting)
Those previously enrolled in educational, training, or upward mobility
0 Victims of reprisals or hate crimes 0 Other preference@) (list below)
Prom
4. Relationship of preferences to income targeting requirements:
The PHA applies preferences within income tiers
Not applicable: the pool of applicant families ensures that the PHA will meet
income targeting requirements
Carlsbad PHA Annual Plan 16
(5) OccuDancy
a. What reference materials can applicants and residents use to obtain information about
the rules of occupancy of public housing (select all that apply) 0 The PHA-resident lease 0 The PHA’s Admissions and (Continued) Occupancy policy 0 ’ PHA briefing seminars or written materials 0 Other source oist)
b. How often must residents notify the PHA of changes in family composition? (select
all that apply) 0 At an annual reexamination and lease renewal 0 Any time family composition changes 0 At family request for revision 0 Other (list)
La Deconcentration and Income Mixing
a. 0 Yes 0 No: Did the PHA’s analysis of its family (general occupancy)
developments to determine concentrations of poverty indicate the
need for measures to promote deconcentration of poverty or income
mixing?
b. 0 Yes 0 No: Did the PHA adopt any changes to its admissions policies based on
the results of the required analysis of the need to promote
deconcentration of poverty or to assure income mixing?
c. If the answer to b was yes, what changes were adopted? (select all that apply)
Adoption of site-based waiting lists
If selected, list targeted developments below:
Employing waiting list “skipping” to achieve deconcentration of poverty or
income mixing goals at targeted developments
If selected, list targeted developments below:
0 Employing new admission preferences at targeted developments
If selected, list targeted developments below:
Carlsbad PHA Annual Plan 17
0 Other (list policies and developments targeted below)
d. Yes 0 No: Did the PHA adopt any changes to other policies based on the results
of the required analysis of the need for deconcentration of poverty
and income mixing?
e. If the answer to d was yes, how would you describe these changes? (select all that
apply)
0 Additional affirmative marketing 0 Actions to improve the marketability of certain developments 0 Adoption or adjustment of ceiling rents for certain developments 0 Adoption of rent incentives to encourage deconcentration of poverty and income-
Other (list below)
mixing
f. Based on the results of the required analysis, in which developments will the PHA
make special efforts to attract or retain higher-income families? (select all that apply) 0 Not applicable: results of analysis did not indicate a need for such efforts
List (any applicable) developments below:
g. Based on the results of the required analysis, in which developments will the PHA
make special efforts to assure access for lower-income families? (select all that apply) 0 Not applicable: results of analysis did not indicate a need for such efforts 0 List (any applicable) developments below:
/l) Eligibility
a. What is the extent of screening conducted by the PHA? (select all that apply) IXI Criminal or drug-related activity only to the extent required by law or regulation 0 Criminal and drug-related activity, more extensively than required by law or
regulation 0 More general screening than criminal and drug-related activity (list factors below)
Other (list below):
The Housing Agency screens criminal or drug-related activity only to the
extent required by law or regulation. The Housing Agency may waive the
requirement prohibiting admission of persons evicted from the Section 8
program due to drug-related criminal activity for a three-year period, if the
person demonstrates successful completion of a rehabilitation program
approved by the Housing Agency. In addition, the Housing Agency will on a
Carlsbad PHA Annual Plan 18
case-by-case basis determine if persons previously involved in violent
criminal activity will be admitted to the Section 8 program. The Housing
Agency may require a person who has previously been involved in violent
criminal activity to document that rehabilitative efforts have been made.
b. Yes [7 No: Does the PHA request criminal records from local law enforcement
o NOTE: The PHA will request copies of criminal records from local
law enforcement if a family member indicates that they have engaged
in drug-related or violent criminal activity.
agencies for screening purposes?
c. 0 Yes No: Does the PHA request criminal records from State law enforcement
agencies for screening purposes?
d. [7 Yes IXI No: Does the PHA access FBI criminal records from the FBI for
screening purposes? (either directly or through an NCIC-
authorized source)
e. Indicate what kinds of information you share with prospective landlords? (select all
0 Criminal or drug-related activity
Other (describe below):
Upon written authorization from an applicant or participant, the HA will
provide a written response to a prospective owner divulging the following
information, if available:
o Name, address and telephone number of the current and three most
recent landlords.
o Date of occupancy and the address of the three most recent units
occupied.
o The dollar amount of Section 8 damage claims paid in the last three
years.
o The number of people in the household.
that apply)
12) Waiting List Omanization
a. With which of the following program waiting lists is the section 8 tenant-based
IXI None 0 Federal public housing [7 Federal moderate rehabilitation
Federal project-based certificate program 0 Other federal or local program (list below)
assistance waiting list merged? (select all that apply)
Carlsbad PHA Annual Plan 19
b. Where may interested persons apply for admission to section 8 tenant-based
assistance? (select all that apply)
PHA main administrative office IXI Other (list below)
f3) Search Time
a. IXI Yes 0 No: Does the PHA give extensions on standard 60-day period to search
Via a voice mail system.
for a unit?
If yes, state circumstances below:
The applicantlparticipant will initially be issued a Voucher for the full term of 120 days.
An extension beyond 120 days may be granted as a "reasonable accommodation" for a
person with disabilities. Only one extension will be granted for an additional term of 60
days. The request for extension must be in writing. Extensions beyond 120 days, other
than those for "reasonable accommodation", will only be considered for extenuating
circumstances in which the applicantlparticipant was not able to search for housing.
Third-party documentation will be required for extensions beyond 120 days. The
extension granted would only be for the amount of time that the applicantlphcipant was
not able to search for housing. Examples of extension requests that may be approved by
the Housing Agency that prevented the applicantlparticipant from searching for housing
include hospitalization and/or serious illness. In most cases, 120 days is adequate time to
locate a suitable unit. Extensions will not be granted because of credit problems or
financial inability to relocate to another unit.
f4) Admissions Preferences
a. Income targeting
Yes No: Does the PHA plan to exceed the federal targeting requirements by
targeting more than 75% of all new admissions to the section 8
program to families at or below 30% of median area income?
b. Preferences
1. IXI Yes 0 No: Has the PHA established preferences for'admission to section 8
tenant-based assistance? (other than date and time of application)
(if no, skip to subcomponent (5) Special purpose section 8
assistance programs)
Carlsbad PHA Annual Plan 20
2. Which of the following admission preferences does the PHA plan to employ in the
coming year? (select all that apply from either former Federal preferences or other
preferences)
Former Federal preferences 0 Involuntary Displacement (Disaster, Government Action, Action of Housing
0 V’ ‘
Owner, Inaccessibility, F’roperty Disposition)
~ctlms of domestic violence 0 Substandard housing 0 Homelessness 0 High rent burden (rent is > 50 percent of income)
Other preferences (select all that apply) 0 Working families and those unable to work because of age or disability IXI Veterans and veterans’ families
0 Those enrolled currently in educational, training, or upward mobility programs
Households that contribute to meeting income goals (broad range of incomes) 0 Households that contribute to meeting income requirements (targeting) 0 Those previously enrolled in educational, training, or upward mobility programs 0 Victims of reprisals or hate crimes IXI Other preference(s1 @st below)
Residents who live and/or work in your jurisdiction
Displaced by Government Action
A single person who is elderly, disabled or displaced is selected before a
Applicants who are at or below 30% of AMI. single person who is not elderly, disabled, or displaced.
3. If the PHA will employ admissions preferences, please prioritize by placing a “1” in
the space that represents your first priority, a “2” in the box representing your second
priority, and so on. If you give equal weight to one or more of these choices (either
through an absolute hierarchy or through a point system), place the same number next to
each. That means you can use “1” more than once, “2” more than once, etc.
1 Date and Time
Former Federal preferences
Involuntary Displacement (Disaster, Government Action, Action of Housing
Owner, Inaccessibility, Property Disposition)
Victims of domestic violence
Substandard housing
Homelessness
High rent burden
Carlsbad PHA Annual Plan 21
Other preferences (select all that apply)
2 Veterans and veterans’ families:
Working families and those unable to work because of age or disability
A head of household or spouse who has been discharged from military service
under honorable or general (except dishonorable) conditions, or a spouse of a
deceased veteran will have preference over non-veterans.
1 Residents who live andor work in your jurisdiction
Those enrolled currently in educational, training, or upward mobility programs
Households that contribute to meeting income goals (broad range of incomes)
Households that contribute to meeting income requirements (targeting)
Those previously enrolled in educational, training, or upward mobility
Programs Victims of reprisals or hate crimes
Other preference(@ (list below)
Displaced by government action
A single person who is elderly, disabled or displaced is selected
1 Applicant who is at or below 30% of AMI
before a single person who is not elderly, disabled or displaced.
4. Among applicants on the waiting list with equal preference status, how are
applicants selected? (select one) IXI Date and time of application
Drawing (lottery) or other random choice technique
5. If the PHA plans to employ preferences for “residents who live and/or work in the
jurisdiction” (select one)
This preference has previously been reviewed and approved by HUD
The PHA requests approval for this preference through this PHA plan
6. Relationship of preferences to income targeting requirements: (select one) IXI The PHA applies preferences within income tiers
Not applicable: the pool of applicant families ensures that the PHA will meet
income targeting requirements
Carlsbad PHA Annual Plan 22
(5) Special Purpose Section 8 Assistance Promam
a. In which documents or other reference materials are the policies governing eligibility,
selection, and admissions to any special-purpose section 8 program administered by
the PHA contained? (select all that apply) 0 The Section 8 Administrative Plan
0 other (list MOW)
b. How does the PHA announce the availability of any special-purpose section 8
0 Through published notices [XI Other (list below):
Briefing sessions and written materials
programs to the public?
Mainstream Program - notifications and workshops to agencies that assist
persons with disabilities.
4. PHA Rent Determination Policies
124 CFR Part 903.7 9 (d)]
a. Use of discretionary policies: (select one)
0 The PHA will not employ any discretionary rent-setting policies for income based
rent in public housing. Income-based rents are set at the higher of 30% of
adjusted monthly income, 10% of unadjusted monthly income, the welfare rent, or
minimum rent (less HUD mandatory deductions and exclusions). (If selected,
skip to sub-component (2))
"-or"-
0 The PHA employs discretionary policies for determining income based rent (If
selected, continue to question b.)
Carlsbad PHA Annual Plan 23
.
b. Minimum Rent
0 $0
1. What amount best reflects the PHA’s minimum rent? (select one)
$1425
$26-$50
2. 0 Yes 0 No: Has the PHA adopted any discretionary minimum rent hardship
exemption policies?
3. If yes to question 2, list these policies below:
c. Rents set at less than 30% than adjusted income
1.0 Yes 0 No: Does the PHA plan to charge rents at a fixed amount or
percentage less than 30% of adjusted income?
2. If yes to above, list the amounts or percentages charged and the circumstances under
which these will be used below:
d. Which of the discretionary (optional) deductions and/or exclusions policies does the
[7 For the earned income of a previously unemployed household member 0 For increases in earned income [7 Fixed amount (other than general rent-setting policy)
PHA plan to employ (select all that apply)
If yes, state amountls and circumstances below:
0 Fixed percentage (other than general rent-setting policy)
If yes, state percentagds and circumstances below:
For household heads 0 For other family members 0 For transportation expenses
For the non-reimbursed medical expenses of non-disabled or non-elderly
[7 Other (describe below)
families
24
.
e. Ceiling rents
1. Do you have ceiling rents? (rents set at a level lower than 30% of adjusted income)
(select one)
0 Yes for all developments 0 Yes but only for some developments 17 No
2. For which kinds of developments are ceiling rents in place? (select all that apply)
For all developments 0 For all general occupancy developments (not elderly or disabled or elderly only)
For specified general occupancy developments
For certain parts of developments; e.g., the high-rise portion 0 For certain size units; e.g., larger bedroom sizes 0 Other (list MOW)
3. Select the space or spaces that best describe how you anive at ceiling rents (select all
that apply)
17 0 17 17 0 17 17 17
Market comparability study
Fair market rents (FhlR)
percentile rents
75 percent of operating costs
100 percent of operating costs for general occupancy (family) developments
Operating costs plus debt service
The “rental value” of the unit
Other (list below)
f. Rent re-determinations:
1: Between income reexaminations, how often must tenants report changes in income
or family composition to the PHA such that the changes result in an adjustment to
rent? (select all that apply) 0 Never 17 At family option 0 Any time the family experiences an income increase 0 Any time a family experiences an income increase above a threshold amount or
0 Other Oist MOW)
percentage: (if selected, specify threshold)-
Carlsbad PHA Annual Plan 25
- g. 0 Yes 0 No: Does the PHA plan to implement individual savings accounts for
residents (ISAS) as an alternative to the required 12 month
disallowance of earned income and phasing in of rent increases in
the next year?
i2) Flat Rents
1. In setting the market-based flat rents, what sources of information did the PHA use to
0 The section 8 rent reasonableness study of comparable housing 0 Survey of rents listed in local newspaper
Survey of similar unassisted units in the neighborhood
Other (list/describe below)
establish comparability? (select all that apply.)
a. What is the PHA’s payment standard? (select the category that best describes your
0 At or above 90% but below10046 of FMR
standard)
c] 100%ofFMR
Above 100% but at or below 110% of FMR 0 Above 110% of FMR (if HUD approved; describe circumstances below)
b. If the payment standard is lower than FMR, why has the PHA selected this standard?
0 FMRs are adequate to ensure success bong assisted families in the PHA’s
0 The PHA has chosen to serve additional families by lowering the payment
0 Reflects market or submarket 0 Other (list below)
(select all that apply)
segment of the FMR area
standard
Carlsbad PHA Annual Plan 26
.
c. If the payment standard is higher than FMR, why has the PHA chosen this level?
IXI FMRs are not adequate to ensure success among assisted families in the PHA’s
(select all that apply)
segment of the FMR area
Reflects market or submarket
To increase housing options for families Ix] Other (list below)
FMRs are not adequate throughout the entire FMR area (San Diego County)
for families to find appropriate housing at less than 4% of their Adjusted
Monthly Income.
d. How often are payment standards reevaluated for adequacy? (select one) 0 Annually Ix] Other (list below):
Annually or when new Fair Market Rents are published.
e. What factors will the PHA consider in its assessment of the adequacy of its payment
Ix] Success rates of assisted families
Rent burdens of assisted families
other (list below)
standard? (select all that apply)
Rental Market conditions and vacancy rate
j2) Minimum Rent
a. What amount best reflects the PHA’s minimum rent? (select one) IXI $0
$1425 0 $26-$50
b. Ix] Yes 0 No: Has the PHA adopted any discretionary minimum rent hardship
The HA, upon request from the participant, may provide an exception to the
minimum rent requirement for hardship circumstances. Exceptions for
financial hardship may be granted for the following situations:
o The family has lost eligibility for or is awaiting an eligibility
o The family would be evicted as a result of the imposition of the
o The income of the family has decreased because of changed
o A death in the family has occurred; and
o Other circumstances determined by the HA or HUD.
exemption policies? (if yes, list below)
determination for a Federal, State, or local assistance program;
minimum rent requirement;
circumstance, including loss of employment;
21
5. ODerations and Management
[24 CFR Part 903.7 9 (e)]
A. PHA Management Structure
(select one)
~es*;ibe~ep~~i~gem~~~tnjctun~~~,~;;:;i:".~,,i,i:,;:::':::~:,:";'~:::i :::.:.:.:..;:., .:I,,, ~'."'..- ^r, iij . .. _..i ... ., . ... . ". ,;:. ^,' ~
An organization chart showing the PHA's management structure and organization
is attached. 0 A brief description of the management structure and organization of the PHA
follows:
Other Federal
Programs(1ist
individually)
28 2 ... 'I
(1) Public Housing Maintenance and Management: (list below)
The PHA does not administer public housing.
(2) Section 8 Management: (list below)
o Section 8 Administrative Plan
6. PHA Grievance Procedures
[24 CFR Part 903.7 9 (f)]
A. Public Housing
1.0 Yes 0 No: Has the PHA established any written grievance procedures in addition
to federal requirements found at 24 CFR Part 966, Subpart B, for
residents of public housing?
If yes, list additions to federal requirements below:
2. Which PHA office should residents or applicants to public housing contact to initiate
0 PHA main administrative office 0 PHA development management offices 0 other Oist MOW)
the PHA grievance process? (select all that apply)
29
B. Section 8 Tenant-Based Assistance
1. Yes 0 No: Has the PHA established informal review procedures for applicants to
the Section 8 tenant-based assistance program and informal hearing
procedures for families assisted by the Section 8 tenant-based
assistance program in addition to federal requirements found at 24
CFR 982?
If yes, list additions to federal requirements below:
After a hearing date is agreed to, the family may request to reschedule only upon showing
“good cause”, which is defined as an unavoidable conflict which affects the health, safety
or welfare of the family. If a family does not appear at a scheduled hearing and has not
rescheduled the hearing in advance, the family must contact the HA within 24 hours,
excluding weekends and holidays. The HA will reschedule the hearing only if the family
can show good cause for the failure to appear.
The family has the right to present written or oral objections to the HA’s determination;
examine the documents in the file which are the basis for the HA’s action, and all
documents submitted to the Hearing Officer; copy any relevant documents at the HA
expense; present any information of witnesses pertinent to the issue of the hearing;
request the HA staff be available or present at the hearing to answer questions pertinent to
the case; and be represented by legal counsel, advocate, or other designated representative
at their own expense.. In no case will the family be allowed to remove the file from the
HA’s office.
The HA has a right to present evidence and any information pertinent to the issue of the
hearing; be notified if the family intends to be represented by legal counsel, advocate, or
another party; examine and copy any documents to be used by the family prior to the
hearing; have its attorney present; and have staff persons and other witnesses familiar
with the case present. The Hearing Office will be a program manager from another HA
or a professional mediatorhrbitrator. The Hearing Officer may ask the family for
additional information andor might adjourn the Hearing in order to reconvene at a later
date, before reaching a decision. The Informal Hearing will be recorded and the family
may request a copy of the audio recording.
This section does not apply to Informal Reviews for applicants, as no hearing packets are
prepared by the HA and applicants may provide any relevant information at the Informal
Review.
2. Which PHA office should applicants or assisted families contact to initiate the informal
PHA main administrative office 0 Other (list below)
review and informal hearing processes? (select all that apply)
Carlsbad PHA Annual Plan 30
Select 0 one:
The Capital Fund Program Annual Statement is provided as an attachment to the
PHA Plan at Attachment (state name)
-or-
0 The Capital Fund Program Annual Statement is provided below: (if selected,
copy the CFP Annual Statement from the Table Library and insert here)
a. 0 Yes 0 NO: Is the PHA providing an optional 5-Year Action Plan for the Capital
Fund? (if no, skip to sub-component 7B)
b. If yes to question a, select one: 0 The Capital Fund Program 5-Year Action Plan is provided as an attachment to the
-or-
0 The Capital Fund Program 5-Year Action Plan is provided below: (if selected,
copy the CFP optional 5 Year Action Plan from the Table Library and insert here)
PHA Plan at Attachment (state name
Carlsbad PHA Annual Plan 31
0 Yes 0 No: a) Has the PHA received a HOPE VI revitalization grant? (if no, skip to
question c; if yes, provide responses to question b for each grant,
copying and completing as many times as necessary)
b) Status of HOPE VI revitalization grant (complete one set of
questions for each grant)
1. Development name:
2. Development (project) number
3. Status of grant: (select the statement that best describes the current
status) 0 Revitalization Plan under development
Revitalization Plan submitted, pending approval 0 Revitalization Plan approved 0 Activities pursuant to an approved Revitalization Plan
underway
0 Yes 0 No: c) Does the PHA plan to apply for a HOPE VI Revitalization grant in
the Plan year?
If yes, list development namds below:
0 Yes 0 No: d) Will the PHA be engaging in any mixed-finance development
activities for public housing in the Plan year?
If yes, list developments or activities below:
0 Yes No: e) Will the PHA be conducting any other public housing development
or replacement activities not discussed in the Capital Fund
Program Annual Statement?
If yes, list developments or activities below:
Carlsbad PHA Annual Plan 32
1. 0 Yes No: Does the PHA plan to conduct any demolition or disposition
activities (pursuant to section 18 of the U.S. Housing Act of 1937
(42 U.S.C. 1437~)) in the plan Fiscal Year? (If “No”, skip to
component 9; if “yes”, complete one activity description for each
development.)
2. Activity Description
0 Yes 0 No: Has the PHA provided the activities description information in the
optional Public Housing Asset Management Table? (If “yes”, skip
to component 9. If “No”, complete the Activity Description table
below.)
a. Actual or projected start date of activity:
Carlsbad PHA Annual Plan 33
- 8. Designation of Public Housing for Occuuancv by Elderly Families or Families with Disabilities or Elderly Families and Families with
1.0 Yes 17 No: Has the PHA designated or applied for approval to designate or
does the PHA plan to apply to designate any public housing for
occupancy only by the elderly families or only by families with
disabilities, or by elderly families and families with disabilities or
will apply for designation for occupancy by only elderly families or
only families with disabilities, or by elderly families and families
with disabilities as provided by section 7 of the U.S. Housing Act
of 1937 (42 U.S.C. 1437e) in the upcoming fiscal year? (If “No”,
skip to component 10. If “yes”, complete one activity description
for each development, unless the PHA is eligible to complete a
streamlined submission; PHAs completing streamlined
submissions may skip to component 10.)
2. Activity Description 0 Yes 0 No: Has the PHA provided all required activity description information
for this component in the optional Public Housing Asset
Management Table? If “yes”, skip to component 10. If “No”,
Carlsbad PHA Annual Plan 34
A. Assessments of Reasonable Revitalization Pursuant to section 202 of the HUD FY 1996 HUD Appropriations Act
1. Yes 0 No: Have any of the PHA’s developments or portions of developments
been identified by HUD or the PHA as covered under section 202
of the HUD FY 1996 HUD Appropriations Act? (If “No”, skip to
component 11; if “yes”, complete one activity description for each
identified development, unless eligible to complete a streamlined
submission. PHAs completing streamlined submissions may skip
to component 11.)
2. Activit Description 0 Yes No: Has the PHA provided all required activity description information
for this component in the optional Public Housing Asset
Management Table? If “yes”, skip to component 11. If “No”,
complete the Activity Description table below.
Carlsbad PHA Annual Plan 35
Conversion of Public Housing Activity Description
la. Development name:
lb. Development (project) number:
2. What is the status of the required assessment? 0 Assessment underway 0 Assessment results submitted to HUD 0 Assessment results approved by HUD (if marked, proceed to next
Other (explain below)
question)
3. u Yes u No: Is a Conversion Plan required? (If yes, go to block 4; if no, go to
block 5.)
4. Status of Conversion Plan (select the statement that best describes the current
status) 0 Conversion plan in development 0 Conversion Plan submitted to HUD on: @Dm 0 Conversion Plan approved by HUD on: @Dm 0 Activities pursuant to HUD-approved Conversion Plan underway
5. Description of how requirements of Section 202 are being satisfied by means otha
than conversion (select one) 0 Units addressed in a pending or approved demolition application (date
0 Units addressed in a pending or approved HOPE VI demolition application
0 Units addressed in a pending or approved HOPE VI Revitalization Plan
0 Requirements no longer applicable: vacancy rates are less than 10 percent
Requirements no longer applicable: site now has less than 300 units 0 Other: (describe below)
submitted or approved
(date submitted or approved 1
(date submitted or approved )
Carlsbad PHA Annual Plan 36
11. HomeownershiD Programs Administered by the PHA
124 CFR Part 903.7 9 (k)]
1. Yes No: Does the PHA administer any homeownership programs
administered by the PHA under an approved section 501)
homeownership program (42 U.S.C. 1437~01)). or an approved
HOPE I program (42 U.S.C. 1437aaa) or has the PHA applied or
plan to apply to administer any homeownership programs under
section Sol), the HOPE I program, or section 32 of the US.
Housing Act of 1937 (42 U.S.C. 14372-4). (If “No”, skip to
component 11B; if “yes”, complete one activity description for
each applicable progrdplan, unless eligible to complete a
streamlined submission due to small PHA or high performing
PHA status. PHAs completing streamlined submissions may skip
to component 11B.)
2. Activi Description 0 Yes 8 No: Has the PHA provided all required activity description information
for this component in the optional Public Housing Asset
Management Table? (If “yes”, skip to component 12. If “No”,
complete the Activity Description table below.)
Carlsbad PHA Annual Plan
Public Housing Homeownership Activity Description
(Complete one for each development affected)
la. Development name:
lb. Development (project) number:
2. Federal Program Agency:
HOPE1
501)
Meym n Section 32 of the USHA of 1937 (effective 10/1/99)
0 Approved; included in the PHA’s Homeownership Plan/Program 0 Submitted, pending approval n Planned application
3. Application status: (select one)
4. Date Homeownership Plan/Program approved, submitted, or planned for submission:
IDD/”/yyYY)
5. Number of units affected
6. Coverage of action: (select one) 0 part of the development 1 Total development
B. Section 8 Tenant Based Assistance
1. Yes No: Does the PHA plan to administer a Section 8 Homeownership
program pursuant to Section 8(y) of the U.S.H.A. of 1937, as
implemented by 24 CFB part 982 ? (If “No”, skip to component
12; if “yes”, describe each program using the table below (copy
and complete questions for each program identified), unless the
PHA is eligible to complete a streamlined submission due to high
performer status. High performing PHAs may skip to
component 12.)
Note: The PHA will, at a minimum, offer homeownership assistance if needed as a
reasonable accommodation for a family member who is a person with disabilities.
The PHA will research the viability of a Section 8 Homeownership Program in this
jurisdiction before making a final determination whether to offer homeownership
assistance under the Section 8 tenant-based rental assistance program regulations
for the Section 8 Homeownership Program.
Carlsbad PHA Annual Plan 38
2. Program Description:
a. Size of Program 0 Yes 0 No: Will the PHA limit the number of families participating in the
section 8 homeownership option?
If the answer to the question above was yes, which statement best describes the
number of participants? (select one) 0 25 or fewer participants
26 - 50 participants 0 51 to 100 participants
more than 100 participants
b. PHA-established eligibility criteria 0 Yes 0 No: Will the PHA’s program have eligibility criteria for participation in its
Section 8 Homeownership Option program in addition to HUD
criteria?
If yes, list criteria below:
Carlsbad PHA Annual Plan 39
B. Services and programs offered to residents and participants
jl) General
a. Self-sufficiency Policies
Which, if any of the following discretionary policies will the PHA employ to
enhance the economic and social self-sufficiency of assisted families in the
following areas? (select all that apply) 0 Public housing rent determination policies 0 Public housing admissions policies 0 Section 8 admissions policies 0 Preference in admission to section 8 for certain public housing families 0 Preferences for families working or engaging in training or education
0 Preferencdeligibility for public housing homeownership option
0 Preferencdeligibility for section 8 homeownership option participation 0 Other policies (list MOW)
programs for non-housing programs operated or coordinated by the PHA
participation
b. Economic and Social self-sufficiency programs
Yes 0 No: Does the PHA coordinate, promote or provide any programs
to enhance the 'economic and social self-sufficiency of
residents? (If "yes", complete the following table; if "no" skip
to sub-component 2, Family Self Sufficiency Programs. The
position of the table may be altered to facilitate its use. )
program (Regional opportunity
participants are suitability for the county) Counseling Program)
and public housing related to entire
pmgram eligible
I ~~~ I I I I
Carlsbad PHA Annual Plan 40
f2L2) Familv Self Suffkiencv urommls
a. Participation Description
Family Self Sufficiency (FSS) Participation' .', 1,
program Required Number of Particip,ants I Actual Number of Participants
.. , ',
(s& of FY 2000 Estimate) . .',. (As of: DD/"IYY) Public Housing
27 30 Section 8
Not Applicable
As of 02/25/02
b. IXI Yes 0 No: If the PHA is not maintaining the minimum program size required
by HUD, does the most recent FSS Action Plan address the steps
the PHA plans to take to achieve at least the minimum program
size?
If no, list steps the PHA will take below:
C. Welfare Benefit Reductions
1. The PHA is complying with the statutory requirements of section 12(4 of the U.S.
Housing Act of 1937 (relating to the treatment of income changes resulting from
welfare program requirements) by: (select all that apply) 0 Adopting appropriate changes to the PHA's public housing rent determination
policies and train staff to carry out those policies IXI Informing residents of new policy on admission and reexamination
Actively notifying residents of new policy at times in addition to admission and
reexamination. 0 Establishing or pursuing a cooperative agreement with all appropriate TANF
agencies regarding the exchange of information and coordination of services
Establishing a protocol for exchange of information with all appropriate TANF
agencies 0 Other Oist MOW)
41
2. What information or data did the PHA used to determine the need for PHA actions to
improve safety of residents (select all that apply).
0 Safety and security survey of residents 0 Analysis of crime statistics over time for crimes committed "in and around"
17 Analysis of cost trends over time for repair of vandalism and removal of graffiti 0 Resident reports 0 PHA employee reports 0 Police reports 0 Demonstrable, quantifiable success with previous or ongoing anticrimdanti drug
0 Other (describe below)
public housing Agency
PWY-
3. Which developments are most affected? (list below)
Carlsbad PHA Annual Plan 42
B. Crime and Drug Prevention activities the PHA has undertaken or plans to
undertake in the next PHA fiscal year
1. List the crime prevention activities the PHA has undertaken or plans to undertake:
(select all that apply) 0 Contracting with outside and/or resident organizations for the provision of crime-
Crime Prevention Through Environmental Design 0 Activities targeted to at-risk youth, adults, or seniors
Volunteer Resident Patrol/Block Watchers Program 0 Other (describe below)
2. Which developments are most affected? (list below)
and/or drug-prevention activities
C. Coordination between PHA and the police
1. Describe the coordination between the PHA and the appropriate police precincts for
carrying out crime prevention measures and activities: (select all that apply)
0 Police involvement in development, implementation, and/or ongoing evaluation
0 Police provide crime data to housing Agency staff for analysis and action 0 Police have established a physical presence on housing Agency property (e.g.,
0 Police regularly testify in and othenvise support eviction cases 0 Police regularly meet with the PHA management and residents
Agreement between PHA and local law enforcement agency for provision of
above-baseline law enforcement services 0 Other activities fist below)
2. Which developments are most affected? (list below)
of drug-elimination plan
community policing office, officer in residence)
Carlsbad PHA Annual Plan 43
[24 CFR Part 903.7 9 (n)]
15. Civil Rights Certifications
[24 CFR Part 903.7 9 (o)]
Civil rights certifications are included in the PHA Plan Certifications of Compliance with
the PHA Plans and Related Regulations.
16. Fiscal Audit
[24 CFR Part 903.7 9 (p)]
1. [XI Yes No: Is the PHA required to have an audit conducted under section
5(h)(2) of the U.S. Housing Act of 1937 (42 U S.C. 1437cQ)?
(If no, skip to component 17.)
2. [XI Yes 0 No: Was the most recent fiscal audit submitted to HUD?
3.0 Yes [XI No: Were there any findings as the result of that audit?
4.0 Yes 0 No: If there were any findings, do any remain unresolved?
5. Yes 0 No: Have responses to any unresolved findings been submitted to
If yes, how many unresolved findings remain?-
HID?
If not, when are. they due (state below)?
17. PHA Asset Management
[24 CFR Part 903.7 9 (q)]
2. What types of asset management activities will the PHA undertake? (select all that
0 Not applicable
Private management 0 Development-based accounting 0 Comprehensive stock assessment 0 Other: mst below)
apply)
Carlsbad PHA Annual Plan
3. Yes 0 No: Has the PHA included descriptions of asset management activities in
the optional Public Housing Asset Management Table?
18. Other Information
[24 CFR Part 903.7 9 (r)]
A. Resident Advisory Board Recommendations
1. 0 Yes 0 No: Did the PHA receive any comments on the PHA Plan from the
Resident Advisory Boards?
2. If yes, the comments are: (if comments were received, the PHA MUST select one) 0 Attached at Attachment (File name)
Provided below:
3. In what manner did the PHA address those comments? (select all that apply) 0 Considered comments, but determined that no changes to the PHA Plan were
0 The PHA changed portions of the PHA Plan in response to comments
0 Other: (list below)
necessary.
List changes below:
Carlsbad PHA Annual Plan 45 '..,
'B. Description of Election process for Residents on the PHA Bod
1. Yes IXI No: Does the PHA meet the exemption criteria provided section
2(b)(2) of the U.S. Housing Act of 1937? (If no, continue to
question 2; if yes, skip to subcomponent C.)
2.0 Yes No: Was the resident who serves on the PHA Board elected by the
residents? (If yes, continue to question 3; if no, skip to sub-
component C.)
3. Description of Resident Election Process
a. Nomination of candidates for place on the ballot: (select all that apply) 0 Candidates were nominated by resident and assisted family organizations 0 Candidates could be nominated by any adult recipient of PHA assistance 0 Self-nomination: Candidates registered with the PHA and requested a place on
0 Other: (describe)
b. Eligible candidates: (select one) 0 Any recipient of PHA assistance 0 Any head of household receiving PHA assistance H Any adult recipient of PHA assistance
0 Other (list)
0 Any adult member of a resident or assisted family organization
c. Eligible voters: (select all that apply) 0 All adult recipients of PHA assistance (public housing and section 8 tenant-based
assistance) 0 Representatives of all PHA resident and assisted family organizations H Other (list)
ballot
When a vacancy occurs on the Housing Commission, the PHA advises section
8 participants that there is a vacancy that needs to be filled. Interested
participants complete an application and the Housing and Redevelopment
Commission (PHA's governing board) selects an individual and appoints them
to the Housing Commission. The Housing Commission consists of five
members, two of which are section 8 participants.
Carlsbad PHA Annual Plan 46
2. The PHA has taken the following steps to ensure consistency of this PHA Plan with
the Consolidated Plan for the jurisdiction: (select all that apply)
The PHA has based its statement of needs of families in the jurisdiction on the
needs expressed in the Consolidated Plds.
The PHA has participated in any consultation process organized and offered by
the Consolidated Plan agency in the development of the Consolidated Plan.
The PHA has consulted with the Consolidated Plan agency during the
development of this PHA Plan.
Activities to be undertaken by the PHA in the coming year are consistent with the
initiatives contained in the Consolidated Plan. (list below)
e Provide direct benefit to lower income persons through the provision or
retention of affordable housing units within Carlsbad - PHA has established a
local priority to assist applicants who are at or below 30% of the AMI. 0 Other: (list below)
2. The Consolidated Plan of the jurisdiction supports the PHA Plan with the following
e Providing HOME funds to develop an affordable housing project that will
actions and commitments: (describe below)
increase the available housing in the jurisdiction.
Carlsbad PHA Annual Plan 47
Attachments
STATEMENT OF PROGRESS IN MEETING THE 5-YEAR PLAN
AND GOALS
PHA Goal: Expand the supply of assisted housing:
The Carlsbad Housing Agency submitted an application for the Section 8 Housing Choice
Voucher Incremental Funding Program and received an allocation of 75 Section 8
vouchers effective August 1,2001.
PHA Goal: Leverage private or other public funds to create additional housing
opportunities:
The Carlsbad Housing Agency leveraged Housing Trust funds to assist development of
additional affordable housing opportunities. The following developments are expected to
receive funds prior to June 30,2002:
Calavera Hills 106 affordable rental units
Villages of La Costa 180 affordable rental units
Vista Las Flores affordable complex was completed in December of 2001 and provided
28 rental units.
PHA Goal: Improve the quality of assisted housing:
The Carlsbad Housing Agency received a "High Performer" ' ranking on the
SEMAP Certification for FV 2001.
Applicants, participants, property owners and members of the community
continually recognize the Housing Agency as providing excellent customer
service.
The Housing Agency is continually looking at areas to streamline the lease
process; the majority of initial HAP checks to owners are mailed within two
weeks of the effective lease date.
The Housing Agency is aggressively working towards increasing the utilization
rate. The waiting time for a resident, whose income is less than 30% of the AMI,
has been reduced to approximately 6 months to 1% years.
The Housing Agency developed a Rental Assistance Participant Education
Enhancement Program and the three informational workshops have been
conducted to date. The topics cpvered were: Fair Housing and Tenant's Rights
and Housing Education and Eviction Prevention. The later workshop was
conducted in English and Spanish. Three more workshops will be scheduled prior
to June 30,2001
PHA Goal: Increase assisted housing choices:
The Carlsbad Housing Agency continues to provide voucher mobility counseling at all
briefings, intakes and move appointments; and is a partner in the regional Community
Opportunities Program (Regional Opportunity Counseling Program). The Housing
Carlsbad PHA Annual Plan 48
Agency conducted one Rental Property Owner informational workshop in October 2001,
collaboration with the other housing agencies in San Diego County. The payment
standards were increased October 1, 2001 to 110% of the HUD Fair Market Rents to
increase housing opportunities for Section 8 participants. The final regulations for the
Section 8 Homeownership option were published in September 2000. The Housing
Agency will evaluate whether to establish a program to assist participants to use tenant-
based program funds to become homeowners by June 30, 2002. A large number of
contacts have been made with potential property owners who are interested in
participating in the Section 8 program and the agency has recruited 38 new owners to
date.
PHA Goal: Promote self-sufticiency and asset development of assisted households:
The Carlsbad Housing Agency continues to administer a Family Self-Sufficiency
Housing staff meets at least bi-annually and communicates on a regular basis with
agencies that assist persons with disabilities to assist mutual clients and to obtain
information about supportive services available for persons with disabilities.
The Carlsbad Housing Agency provides information to participants on
homeownership opportunities and first-time homebuyers programs that the
department offers. In fiscal year 2001, the programs offered were Carlsbad
Homebuyers Assistance Program (CHAP), Mortgage Credit Certificate Program
(MCC), Moderate Income Loan Program (MILP) and information on the Serrano
development that offered 90 affordable town homes.
Program.
PHA Goal: Ensure Equal Opportunity in Housing for all Americans:
The Housing Agency continues to provide information about equal opportunity and fair
housing at all Section 8 Program briefings, and upon request from participants and the
public. The Agency contracts with Heartland Human Relations and Fair Housing
Association to provide staff and property owners fair housing training and provide fair
housing assistance to Carlsbad residents. The Housing Agency provides information
regarding reasonable accommodation to participants and applicants, and offers reasonable
accommodation for persons with disabilities when appropriate. The Housing Agency has
published a packet for persons with disabilities, including information on agencies that
assist persons with disabilities, accessible units, and financial resources for making
alterations to units.
RESIDENT MEMBERSHIP OF THE PHA GOVERNING BOARD
The Housing Commission consists of five members, two of which are participants of the
Section 8 program. The Chair of the Housing and Redevelopment Commission appoints
the members of the Housing Commission. The two members who are participants are:
Carlsbad PHA Annual Plan 49 73
Roy Latas
C. Charles Griffin
term expires: July 2003
term expires: July 2003
MEMBERSHIP OF THE RESIDENT ADVISORY BOARD
Component 7
Capital Fund Program Annual Statement
Parts I, 11, and II
Annual Statement
Capital Fund Program (CFP) Part I: Summary
Ca ital Fund Grant Number FFY of Grant Approval: f"ATlT
Original Annual Statement
Carlsbad PHA Annual Plan 50 7(/
* 18 1498 Mod Used for Development
19
Amount of Annual Grant (Sum of lines 2-19) 20
1502 Contingency
21
Amount of line 20 Related to Energy Conservation 24
Amount of line 20 Related to Security 23
Amount of line 20 Related to Section 504 Compliance 22
Amount of line 20 Related to LBP Activities
Annual Statement
Capital Fund Program (CFP) Part 11: Supporting Table
Development
NumberName
HA-Wide Activitie!
L L
ieneral Description of Major Woi
:ategories
levelopment
4ccount
rTumber
T 'otal
istimated
:ost
Carlsbad PHA Annual Plan 51 7s
.
Annual Statement
Capital Fund Program (CFP) Part 111: Implementation Schedule
)evelopment
Jumber/Name
IA-Wide Activitiec
U1 Funds Obligated
Quarter Ending Date)
U1 Funds Expended
Quarter Ending Date)
Carlsbad €'HA Annual Plan 52 76
.
VI m
.
"_
"_
"_
"_
"-
"_
"_
"_
LL
I . City of Carlsbad
Housing and Redevelopment Department
/ -,le Housing *Rental Assistance
lance *New Construction \
*Rehabilitation
g~ ". Community Spirit
*Sociul Services I *Cureer Development * Family Sev-Su fficiency
Eneg Opportunities
*New Products
*State Funds rncreasing Revenues *Fees
*Federal Fun& *Property Tax
"I-" -
April 4,2002
TO: ClTY CLERKS OFFICE
FROM: Housing Program Manager
PUBLIC HEARING REQUEST
Attached is material necessary for publication to notice the solicitation of comments on
the City of Carlsbad's Public Housing Agency (PHA) Plan for Fiscal Year 2002. It is
requested that this item be scheduled and noticed for the April 16th Housing and
Redevelopment Commission meeting. This item requires a 3-day notice period.
Thank you for your assistance and please feel free to call me at ext. 2816 if you have any
Roberta "Bobbi" Nunn
Attachment
CITY OF CARLSBAD
NOTICE OF PUBLIC HEARING
PUBLIC HOUSING AGENCY (PHA) ANNUAL PLAN FY 2002
NOTICE IS HEREBY GIVEN that the Housing and Redevelopment Commission of the
City of Carlsbad will hold a public hearing in the City Council Chambers, 1200 Carlsbad
Village Drive, Carlsbad, California, at 6:OO p.m. on Tuesday, April 16, 2002, to consider
approval of the Public Housing Agency (PHA) Annual Plan and authorizing submittal of
the PHA Plan to the US. Department of Housing and Urban Development.
The City of Carlsbad’s PHA Plan is available for public review. Copies of this document
are available for review at City Hall (City Clerk’s Office - 1200 Carlsbad Village Drive),
City Libraries (1250 Carlsbad Village Drive and 1775 Dove Lane), the Community
Development Department (1635 Faraday Avenue), Housing and Redevelopment
Department (2965 Roosevelt Street, Suite B) and the Senior Center (799 Pine Avenue).
Those persons wishing to speak on this proposal are cordially invited to attend the
public hearing. Please contact the Housing and Redevelopment Department at (760)
434-2816 to arrange for translators or other special services needed to participate in the
public hearing process. Copies of the Agenda Bill and draft PHA Plan are available in
the Housing and Redevelopment Office. If you have any questions or would like a copy
of the Agenda Bill, please contact Roberta “Bobbi” Nunn, Housing Program Manager, in
the Housing and Redevelopment Department at (760) 434-2816. You may also provide
your comments in writing to the Housing and Redevelopment Department at 2695
Roosevelt Street, Suite B, Carlsbad, CA 92008 or by e-mail to
bnunn@ci.carlsbad.ca.us.
HOUSING AND REDEVELOPMENT COMMISSION
Publish Date: April 12, 2002
MEMORANDUM
June 28,2002
TO: ClTY CLERK
FROM: Housing Program Manager
PHA CERTIFICATIONS OF COMPLIANCE WITH THE PHA PLANS
On April 16,2002, the Housing and Redevelopment Commission approved the PHA Plan
for FY 2002 and adopted Resolution No. 353. The resolution document included the text
from the HUD form, PHA Certifications of Compliance with the PHA Plans and
Regulations. This same resolution had been sent to HUD certifying compliance for the
last two PHA Plan submissions. HUD is now requesting that their actual HUD form,
PHA Certifications of Compliance with the PHA Plans and Related Regulations, be
signed by the Board of Commissioners Chairman (Housing and Redevelopment
Commission Chairman) and submitted to HUD. HUD will not approve Carlsbad’s PHA
Plan until this signed HUD form is received. Because this is considered a technical
deficiency, the Housing Agency is not required to conduct additional public hearings.
Please call me if there are any questions or further clarification is needed. Thank you for
your assistance in this matter.
&#A . Bobbi Nunn
Enclosures: PHA Certifications of Compliance with the PHA Plans and Related
Regulations
Housing and Redevelopment Commission Resolution No. 353
U.S. Department of Housing and Urban Development
Offlce ofpublic and Indian Housing
PHA Certifications of Compliance with the PHA Plans
and Related Regulations
Board Resolution to Accompany the PHA Plan
Acting on behalf of the Board of Commissioners of the Public Housing Agency @HA) listed
below, as its Chairman or other authorized PHA official ifthere is no Board of Commissioners,
I approve the submission of the 5-Year Plan and Annual Plan for PHA fiscal year beginning
7 / 1 / 20u hereinafter referred to as the Plan of which this document is a part and make the
following certifications and agreements with the Department of Housing Development (HUD) in
connection with the submission of the Plan and implementation thmf
1. The Plan is consistent with the applicable comprehensive housing affordability strategy (or any plan
2. The Plan contains a certification by the appropriate State or local officials that the Plan is consistent
incorporating such strategy) for the jurisdiction in which the PHA is located.
with the applicable Consolidated Plan, which includes a certification that requires the preparation of an
Analysis of Impediments to Fair Housing Choice, for the PHA’s jurisdiction and a description ofthe
manner in which the PHA Plan is consistent with the applicable Consolidated Plan.
the residents assisted by the PHA, consulted with this Board or Boards in developing the Plan, and
Plan submission a copy of the recommendations made by the Resident Advisory Board or Boards and a
considered the recommendations ofthe Board or Boards (24 CFR 903.13). The PHA has included in the
description ofthe manner in which the Plan addresses these recommendations.
4. The PHA made the proposed Plan and all information relevant to the public hearing available for public
inspection at least 45 days before the hearing, published a notice that a hearing would be held and
5. The PHA will cany out the Plan in conformity with Title VI ofthe Civil Rights Act of 1964, the Fair
conducted a hearing to discuss the Plan and invited public comment.
Housing Act, section 504 of the Rehabilitation Act of 1973, and title I1 of the Americans with Disabilities
Act of 1990.
identify any impediments to fair housing choice within those programs, address those impediments in a
reasonable fashion in view of the resources available and work with local jurisdictions to implement any
of the jurisdiction’s initiatives to affirmatively further fair housing that require the PHA’s involvement
7. For PHA Plan that includes a policy for site based waiting lists:
and maintain records reflecting these analyses and actions.
The PHA regularly submits required data to HUD’s MTCS in an accurate, complete and timely
manner (as specified in PIH Notice 99-2);
The system of site-based waiting lists provides for full disclosure to each applicant in the selection
of the development in which to reside, including basic information about available sites; and an
estimate ofthe period oftime the applicant would likely have to wait to be admitted to units of
different sizes and types at each site;
Adoption of site-based waiting list would not violate any court order or settlement agreement or be
inconsistent with a pending complaint brought by HUD;
The PHA shall take reasonable measures to assure that such waiting list is consistent with
affirmatively furthering fair housing;
The PHA provides for review of its site-based waiting list policy to determine if it is consistent with
civil rights laws and certifications, as specified in 24 CFR part 903.7(~)(1).
3. The PHA has established a Resident Advisory Board or Boards, the membership of which represents
6. The PHA will affirmatively further fair housing by examining their programs or proposed programs,
PHA Certifications ofCompliance with the PHA Plans and Related Regulations
12/99
Page 1 of 3
U.S. Department ofHousing and Urban Development
Office of Public and Indian Housing
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
20.
19.
21.
The PHA will comply with the prohibitions against discrimination on the basis of age pursuant to the
Age Discrimination Act of 1975.
The PHA will comply with the Architectural Bamers Act of 1968 and 24 CFR Part 41, Policies and
Procedures for the Enforcement of Standards and Requirements for Accessibility by the Physically
Handicapped.
The PHA will comply with the requirements of section 3 of the Housing and Urban Development Act of
1968, Employment Opportunities for Low- or Very-Low Income Persons, and with its implementing
regulation at 24 CFR Part 135.
The PHA has submitted with the Plan a certification with regard to a drug free workplace required by 24
CFR Part 24, Subpart F.
The PHA has submitted with the Plan a certification with regard to compliance with restrictions on
lobbying required by 24 CFR Part 87, together with disclosure forms ifrequired by this Part, and with
restrictions on payments to influence Federal Transactions, in accordance with the Byrd Amendment
and implementing regulations at 49 CFR Part 24.
For PHA Plan that includes a PHDEP Plan as specified in 24 CFR 761 21: The PHDEP Plan is consistent
with and conforms to the "Plan Requirements" and "Grantee Performance Requirements" as specified in
24 CFR 761.21 and 761.23 respectively and the PHA will maintain and have available for
reviewlinspection (at all times), records or documentation ofthe following:
Baseline law enforcement services for public housing developments assisted under the PHDEP
Consortium agreement's between the PHAs participating in the consortium and a copy of the
plan;
payment agreement between the consortium and HUD (applicable only to PHAs participating in a
consortium as specified under 24 CFR 761 .15);
providing funding, services or other in-kind resources for PHDEP-funded activities;
Partnership agreements (indicating specific leveraged support) with agencieslorganizations
Coordination with other law enforcement efforts;
Written agreement@) with local law enforcement agencies (receiving any PHDEP funds); and
All crime statistics and other relevant data (including Part I and specified Part I1 crimes) that
The PHA will comply with acquisition and relocation requirements of the Uniform Relocation
Assistance and Real Property Acquisition Policies Act of 1970 and implementing regulations at 49 CFR
Part 24 as applicable.
The PHA will take appropriate affirmative action to award contracts to minority and women's business
enterprises under 24 CFR 5.105(a).
The PHA will provide HUD or the responsible entity any documentation that the Department needs to
carry out its review under the National Environmental Policy Act and other related authorities in
accordance with 24 CFR Part 58.
With respect to public housing the PHA will comply with Davis-Bacon or HUD determined wage rate
requirements under section 12 ofthe United States Housing Act of 1937 and the Contract Work Hours
and Safety Standards Act.
The PHA will keep records in accordance with 24 CFR 85.20 and facilitate an effective audit to determine
compliance with program requirements.
The PHA will comply with the Lead-Based Paint Poisoning Prevention Act and 24 CFR Part 35.
The PHA will comply with the policies, guidelines, and requirements of OMB Circular No. A-87 (Cost
Principles for State, Local and Indian Tribal Governments) and 24 CFR Part 85 (Administrative
Tribal Governments.).
Requirements for Grants and Cooperative Agreements to State, Local and Federally Recognized Indian
The PHA will undertake only activities and programs covered by the Plan in a manner consistent with
its Plan and will utilize covered grant funds only for activities that are approvable under the regulations
and included in its Plan.
establish need for the public housing sites assisted under the PHDEP Plan.
PHA Certifications of Compliance with the PHA Plans and Related Regulations
12/99
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US. Department of Housing and Urban Development
Office of Public and Indian Housing
22. All attachments to the Plan have been and will continue to be available at all times and all locations that
the PHA Plan is available for public inspection. All required supporting documents have been made
available for public inspection along with the Plan and attachments at the primary business office ofthe
PHA and at all other times and locations identified by the PHA in its PHA Plan and will continue to be
made available at least at the primary business office of the PHA.
City of Carlsbad Housing Agency
CLAUDE A. LEWIS, CHAIR"
PHA Certifications of Compliance with the PHA Plans and Related Regulations
12/99
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