HomeMy WebLinkAbout2003-04-15; Housing & Redevelopment Commission; 356; Carlsbad Public Housing Agency Annual Plan FY 2003!!
HOUSING AND REDEVELOPMENT COMMISSION -AGENDA BILL
AB# 356 DEPT. HD&-w TITLE: CARLSBAD PUBLIC HOUSING AGENCY
ANNUAL PLAN FY 2003 MTG. 4- 15-03 CITY ATTY. e
DEPT. H/RED I I CITY MGR.
RECOMMENDED ACTION:
HOLD a Public Hearing and ADOPT Housing and Redevelopment Commission Resolution No. 365 ,
APPROVING the Carlsbad Public Housing Agency (PHA) Annual Plan and AUTHORIZING submission to
the U.S. Department of Housing and Urban Development.
ITEM EXPLANATION
The Housing and Redevelopment Department administers the federally funded Section 8 Tenant-Based
Rental Assistance Program, for the Public Housing Agency in Carlsbad, which is more specifically known as
the Carlsbad Housing Agency. On October 21, 1998, President Clinton signed into law the HUD fiscal year
(FY) 1999 Appropriations Act, which included the Quality Housing and Work Responsibility Act of 1998
(QHWRA). Pursuant to the QHWRA, Public Housing Agencies (PHA) are required to submit a 5-Year Plan
which describes the PHAs mission, long term goals, and strategy for accomplishing the goals. In addition, an
Annual Plan is required that provides comprehensive and specific information about the PHAs operations,
policies, strategies, and resources. The Board of Commissioners of the PHA must adopt the 5-Year and
Annual Plans and a copy with required certifications must be submitted to HUD. A brief discussion of the
Annual Plan is noted below.
Annual Plan: The Annual Plan for a PHA that administers the Section 8 Tenant-Based Rental Assistance
Program must address the following:
Housing Needs of Families and Strategies for Addressing Needs
Financial Resources
PHA Policies Governing Eligibility, Selection and Admissions
PHA Rent Determination Policies
Operations and Management Policies
PHA Grievance Procedures
Homeownership Programs Administered by the PHA
PHA Community Service and Self-sufficiency Programs
Civil Rights Certifications
Fiscal Audit
The Annual Plan also requires a “STATEMENT OF PROGRESS IN MEETING THE 5-YEAR PLAN GOALS.”
This statement is to provide a brief update on the PHA’s progress in meeting its goals as described in the
Five-Year Plan. The goals addressed are:
0 Expand the supply of assisted housing.
Leverage private or other public funds to create additional housing opportunities.
0 Improve the quality of assisted housing.
0 Increase assisted housing choices.
0 Promote self-sufficiency and asset development of assisted households.
Ensure Equal Opportunity in Housing for all Americans.
Page 2 of Agenda Bill No. 35 6
For general information, the following documents are referenced in the Plans and incorporated as exhibits to
the Plans:
Document A - PHA Certifications of Compliance with the PHA Plans and Related Regulations
Board Resolution
Document B - Certification of PHA Plan's Consistency with the City of Carlsbad's Consolidated
Plan
Document C - Regional Analysis of Impediments to Fair Housing Choice in the San Diego Area,
October 2000
Document D - City of Carlsbad Consolidated Plan, July 1,2000 to June 30,2005
Document E - Administrative Plan for Section 8 Tenant-Based Rental Assistance under the
Certificate and Voucher Programs, Revised March 1999
Document F - City of Carlsbad Family Self-sufficiency Action Plan, December 1993
Document G - City of Carlsbad Single Audit Report on Federal Award Programs, Year ended
June 30,2002
Public Review: The PHA Plan must be available for public review and comment for 45 days prior to adoption
by the Housing and Redevelopment Commission. The public review period commenced on March 1, 2003
and ended on April 14,2003.
HOUSING COMMISSION RECOMMENDATION
The Housing Commission reviewed the PHA Annual Plan at a meeting on March 18, 2003 and adopted
Resolution No. 2003-001 recommending that the Housing and Redevelopment Commission approve the
Carlsbad Public Housing Agency (PHA) Annual Plan for submission to the U. S. Department of Housing
and Urban Development.
FISCAL IMPACT
The PHA Plan will govern the expenditures of $5.5 million received by the City of Carlsbad annually from
the Federal Government for rental assistance payments and administration of the program.
EXHIBITS
1. Housing and Redevelopment Commission Resolution No. 365 , to approve the Carlsbad
Public Housing Agency Annual Plan and authorize submission to the U.S. Department of Housing
and Urban Development
2. PHA Certifications of Compliance with the PHA Plans and Related Regulations
3. Housing Commission Staff report dated March 13, 2003 with attachments
4. Draft Housing Commission Minutes dated March 18, 2003
5. Annual PHA Plan for Fiscal Year 2003
6. Documents A-G to PHA Plan (on file in the City Clerk's Office, Cole Library, Community
Development Department, Dove Library, Housing and Redevelopment Department and the Senior
Center)
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HOUSING AND REDEVELOPMENT COMMISSION RESOLUTION NO. 365
A RESOLUTION OF THE HOUSING AND REDEVELOPMENT
COMMISSION OF THE CITY OF CARLSBAD, CALlFORlNlA
APPROVING THE ANNUAL PUBLIC HOUSING AGENCY PLAN
FOR FISCAL YEAR 2003 AND AUTHORIZING SUBMISSION TO
THE U.S. DEPARTMENT OF HOUSING AND URBAN
DEVELOPMENT.
WHEREAS, the Housing and Redevelopment Department administers the Section 8 Tenant-
Based Rental Assistance Program for the City of Carlsbad’s Public Housing Agency (PHA); and,
WHEREAS, the U.S. Department of Housing and Urban Development (HUD) has issued
regulations requiring a Public Housing Agency (PHA) to submit a Five-Year Plan and Annual Plan
beginning in Fiscal Year 2000; and,
WHEREAS, the Department of Housing and Urban Development (HUD) further requires
that the Housing and Redevelopment Commission approve the PHA Annual Plan for Fiscal Year
2003 and authorize the Chairperson of the Housing and Redevelopment Commission to execute the
PHA Certifications of Compliance with the PHA Plans and Related Regulations for submission tc
the U.S. Department of Housing and Urban Development.
NOW, THEREFORE, BE IT HEREBY RESOLVED by the Housing and Redevelopmenl
Commission of the City of Carlsbad, California, as follows:
1. The above recitations are true and correct.
2. The Annual PHA Plan for Fiscal Year 2003 is hereby approved and the Housing and
Redevelopment Director is authorized to submit the Plan to the U.S. Department of
Housing and Urban Development.
IRC RES0 NO. 365 PAGE 1
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3. The Housing and Redevelopment Chairperson is authorized to execute the PHA
Certifications of Compliance with the PHA Plans and Related Regulations for
submission to the U.S. Department of Housing and Urban Development in the form
presented in Exhibit 2.
PASSED, APPROVED AND ADOPTED, at a regular meeting of the Housing and
Redevelopment Commission of the City of Carlsbad, California, held on the 15* of April, 2003,
by the following vote, to wit:
AYES: Commissioners Lewis, Finnila, Kulchin, Hall, Packard
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
Y
\
HRC RES0 NO. 365 PAGE 2
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EXHIBIT 2
U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
PHA Certifications of Compliance with the PHA Plans
and Related Regulations
Board Resolution to Accompany the PHA Plan
Acting on behalf of the Board of Commissioners of the Public Housing Agency @HA) listed
below, as its Chairman or other authorized PHA official if there is no Board of Commissioners,
I approve the submission of the 5-Year Plan and Annual Plan for PHA fiscal year beginning
2003 , hereinafter referred to as the Plan of which this document is a part and make the
following certiiications and agreements with the Department of Housing Development (HUD) in
connection with the submission of the Plan and implementation thereof
1. The Plan is consistent with the applicable comprehensive housing affordability strategy (or any plan
incorporating such strategy) for the jurisdiction in which the PHA is located.
2. The Plan contains a certification by the appropriate State or local officials that the Plan is consistent
with the applicable Consolidated Plan, which includes a certification that requires the preparation of an
Analysis of Impediments to Fair Housing Choice, for the PHA’s jurisdiction and a description of the
manner in which the PHA Plan is consistent with the applicable Consolidated Plan.
the residents assisted by the PHA, consulted with this Board or Boards in developing the Plan, and
considered the recommendations of the Board or Boards (24 CFR 903.13). The PHA has included in the
Plan submission a copy of the recommendations made by the Resident Advisory Board or Boards and a
description of the manner in which the Plan addresses these recommendations.
4. The PHA made the proposed Plan and all information relevant to the public hearing available for public
inspection at least 45 days before the hearing, published a notice that a hearing would be held and
conducted a hearing to discuss the Plan and invited public comment.
5. The PHA will carry out the Plan in conformity with Title VI of the Civil Rights Act of 1964, the Fair
Housing Act, section 504 of the Rehabilitation Act of 1973, and title I1 of the Americans with Disabilities
Act of 1990.
identify any impediments to fair housing choice within those programs, address those impediments in a
reasonable fashion in view of the resources available and work with local jurisdictions to implement any
of the jurisdiction’s initiatives to affirmatively further fair housing that require the PHA’s involvement
and maintain records reflecting these analyses and actions.
7. For PHA Plan that includes a policy for site based waiting lists:
0 The PHA regularly submits required data to HUD’s MTCS in an accurate, complete and timely
manner (as specified in PIH Notice 99-2);
0 The system of site-based waiting lists provides for full disclosure to each applicant in the selection
of the development in which to reside, including basic information about available sites; and an
estimate of the period of time the applicant would likely have to wait to be admitted to units of
different sizes and types at each site;
Adoption of site-based waiting list would not violate any court order or settlement agreement or be
inconsistent with a pending complaint brought by HUD;
The PHA shall take reasonable measures to assure that such waiting list is consistent with
affirmatively furthering fair housing;
0 The PHA provides for review of its site-based waiting list policy to determine if it is consistent with
civil rights laws and certifications, as specified in 24 CFR part 903.7(~)(1).
3. The PHA has established a Resident Advisory Board or Boards, the membership of which represents
6. The PHA will affirmatively further fair housing by examining their programs or proposed programs,
PHA Certifications of Compliance with the PHA Plans and Related Regulations
12/99
Page 1 of 3
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U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
8. The PHA will comply with the prohibitions against discrimination on the basis of age pursuant to the
9. The PHA will comply with the Architectural Barriers Act of 1968 and 24 CFR Part 41, Policies and
Age Discrimination Act of 1975.
Procedures for the Enforcement of Standards and Requirements for Accessibility by the Physically
Handicapped.
10. The PHA will comply with the requirements of section 3 of the Housing and Urban Development Act of
1968, Employment Opportunities for Low- or Very-Low Income Persons, and with its implementing
regulation at 24 CFR Part 135.
11. The PHA has submitted with the Plan a certification with regard to a drug free workplace required by 24
CFR Part 24, Subpart F.
12. The PHA has submitted with the Plan a certification with regard to compliance with restrictions on
lobbying required by 24 CFR Part 87, together with disclosure forms if required by this Part, and with
restrictions on payments to influence Federal Transactions, in accordance with the Byrd Amendment
and implementing regulations at 49 CFR Part 24.
with and conforms to the "Plan Requirements" and "Grantee Performance Requirements" as specified in
24 CFR 761.21 and 761.23 respectively and the PHA will maintain and have available for
review/inspection (at all times), records or documentation of the following:
Baseline law enforcement services for public housing developments assisted under the PHDEP
Consortium agreementh between the PHAs participating in the consortium and a copy of the
13. For PHA Plan that includes a PHDEP Plan as specified in 24 CFR 761.21: The PHDEP Plan is consistent
plan;
payment agreement between the consortium and HUD (applicable only to PHAs participating in a
consortium as specified under 24 CFR 76 1.15);
providing funding, services or other in-kind resources for PHDEP-funded activities;
Partnership agreements (indicating specific leveraged support) with agencies/organizations
Coordination with other law enforcement efforts;
Written agreement(s) with local law enforcement agencies (receiving any PHDEP funds); and
All crime statistics and other relevant data (including Part I and specified Part I1 crimes) that
establish need for the public housing sites assisted under the PHDEP Plan.
14. The PHA will comply with acquisition and relocation requirements of the Uniform Relocation
Assistance and Real Property Acquisition Policies Act of 1970 and implementing regulations at 49 CFR
Part 24 as applicable.
15. The PHA will take appropriate affirmative action to award contracts to minority and women's business
enterprises under 24 CFR 5.105(a).
16. The PHA will provide HUD or the responsible entity any documentation that the Department needs to
carry out its review under the National Environmental Policy Act and other related authorities in
accordance with 24 CFR Part 58.
17. With respect to public housing the PHA will comply with Davis-Bacon or HUD determined wage rate
requirements under section 12 of the United States Housing Act of 1937 and the Contract Work Hours
and Safety Standards Act.
compliance with program requirements.
18. The PHA will keep records in accordance with 24 CFR 85.20 and facilitate an effective audit to determine
19. The PHA will comply with the Lead-Based Paint Poisoning Prevention Act and 24 CFR Part 35.
20. The PHA will comply with the policies, guidelines, and requirements of OMB Circular No. A-87 (Cost
Principles for State, Local and Indian Tribal Governments) and 24 CFR Part 85 (Administrative
Requirements for Grants and Cooperative Agreements to State, Local and Federally Recognized Indian
Tribal Governments.).
its Plan and will utilize covered grant funds only for activities that are approvable under the regulations
and included in its Plan.
21. The PHA will undertake only activities and programs covered by the Plan in a manner consistent with
PHA Certifications of Compliance with the PHA Plans and Related Regulations
12/99
Page 2 of 3
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EXHIBIT 3
citv of Carlsbad Housina and Redevelooment DeDartment
Staff Roberta ”Bobbi” Nunn
Housincr Prwram Manaoer
ITEM NO. 2
DATE: MARCH 13,2003
SUBJECT: CARLSBAD PUBLIC HOUSING AGENCY ANNUAL PLAN
That the Housing Commission ADgPT Resolution No. 2003-007, PFCO- that
the Housing and Redevelopment Commission APPROVE the Carlsbad Public Housing
Agency (PHA) Annual Plan for Fiscal Year 2003 for submission to the U.S. Department of
11 Housing and Urban Development.
II. BACKGROUND
The Housing and Redevelopment Department administers the federally funded Section 8
Tenant-Based Rental Assistance Program for the Public Housing Agency in Carisbad,
which is more specifically known as the-Carlsbad Housing Agency. Pursuant to federal
regulations, Public Housing Agencies (PHA) are required to submit a 5-Year Plan which
describes the PHA’s mission, long term goals, and strategy for accomplishing the goals.
In addition, an Annual Plan is required that provides comprehensive and specific
information about the PHA’s operations, policies, strategies, and resources. The Housing
and Redevelopment Commission approved the 2000-2004 5-Year Plan on January 9,
2001.
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111.
The Annual Plan for a PHA that administers the Section 8 Tenant-Based Rental
Assistance Program must address the following:
..
Housing Needs of Families and Strategies for Addressing Needs
Financial Resources PHA Policies Governing Eligibility, Selection and Admissions
PHA Rent Determination Policies
Operations and Management Policies
PHA Grievance Procedures
Homeownership Programs Administered by the PHA
PHA Community Service and Self-Sufficiency Programs
Civil Rights Certifications
Fiscal Audit
CARLSBAD PUBLIC HOUSING AGENCY PLAN March 13, 2003 Page 2
The Annual Plan also requires a “STATEMENT OF PROGRESS IN MEETING THE 5-
YEAR PLAN GOALS. This statement is to provide a brief update on the PHAs progress
in meeting its goals as described in the Five-Year Plan.. The goals addressed are:
Expand the supply of assisted housing.
Leverage private or other public funds to create additional housing opportunities.
lmprove4he quality of assisted housing.
Increase assisted housing choices.
Promote self-sufficiency and asset development of assisted households.
Ensure Equal Opportunity in Housing for all Americans.
For general information, the Tollowing documents are referenced in the Plan and are
incorporated as exhibits to the Plan:
Document A - PHA Certifications of Compliance with the PHA Plans and Related Regulations Board Resolution
Document B - Certification of PHA Plans Consistency with the Consolidated Plan.
Document C - Regional Analysis of Impediments to Fair Housing Choice in the San
Diego Area, October 2000
Document D - City of Carlsbad C.okolidated Plan, July 1, 2000 to June 30, 2005
Document E - Administrative Plan for Section 8 Tenant-Based Rental Assistance
under the Certificate and Voucher Programs, Revised March 1999
Document F - City of Carlsbad Family Self-Sufficiency Action Plan, December 1993
Document G - City of Carlsbad Single Audit Report on Federal Award Programs,
year ended June 30,2002
The PHA Annual Plan is required’to be available for public review and comment for 45
days prior to adoption by the Housing and Redevelopment Commission. The public
review period commenced on March 1,2003 and. will end on April 14, 2003.
IV. PFC-
Staff recommends that the Housing Commission adopt Resolution No. 2003-001,
recommending that the Housing and Redevelopment Commission approve the PHA
Annual Plan for Fiscal Year 2003 for submission to the U.S. Department of Housing and
Urban Development.
EXHlBlTS
1. Housing Commission Resolution No. 2003-001
2. Annual PHA Plan for Fiscal Year 2003
3. Exhibits A-G to PHA Plans (on file at City Hall, Cole Library, Community
Development Department, Dove Library, Housing and Redevelopment
Department, and at the Senior Center)
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HOUSING COMMISSION RESOLUTION NO. 2003-001
A RESOLUTION OF THE HOUSING COMMISSION OF THE CITY
OF CARLSBAD, CALIFORNIA, RECOMMENDING APPROVAL OF
THE CARLSBAD ANNUAL PUBLIC HOUSING AGENCY (PHA)
PLAN FOR FISCAL YEAR 2003 AND AUTHORIZATION TO
SUBMIT TO THE U.S. DEPARTMENT OF HOUSING AND URBAN
DEVELOPMENT
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WHEREAS, the Housing and Redevelopment Department administers the
Section 8 Tenant-Based Rental Assistance Program for the City of Carlsbad’s Public
Housing Agency (PHA); and
WHEREAS, the U.S. Department of Housing and Urban Development (HUD) has
issued regulations requiring PHAs to submit 5-Year and Annual Plans consistent with
the City of Carlsbad’s Consolidated Plan and local objectives; and
WHEREAS, federal regulations provide that the 5-Year and Annual Plans must
be adopted by the Board of Commissioners of the Housing Agency and submitted to the
U.S. Department of Housing and Urban Development.
NOW, THEREFORE, BE IT HEREBY RESOLVED by the Housing Commission
of the City of Carlsbad, California, as follows:
1. The above recitations are true and correct.
2. That based, on the information provided within the Housing Commission
Staff Report, the Housing Commission ADOPTS Resolution No. 2003-001,
recommending to the Housing and Redevelopment Commission
APPROVAL of the Carlsbad Annual PHA Plan for Fiscal Year 2003 and
authorization to submit to the U.S. Department of Housing and Urban
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3. The Housing Commission hereby recommends that the Housing and
Redevelopment Director be authorized to execute all appropriate documents
required for the submittal of said Annual PHA Plan.
PASSED, APPROVED, AND ADOPTED, at a special meeting of the Housing
Commission of the City of Carlsbad, California, held on the 18th day of March, 2003, by
the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
EDWARD SCARPELLI, CHAIRPERSON
CARLSBAD HOUSING COMMISSION
DEBORAH K. FOUNTAIN
HOUSING AND REDEVELOPMENT DIRECTOR
HC RESO. NO. 2003-001
PAGE 2
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EXHIBIT 4
Minutes of:
Time of Meeting:
Date of Meeting:
Place of Meeting:
HOUSING COMMISSION
6:OO P.M.
March 18,2003
CITY COUNCIL CHAMBERS
CALL TO ORDER
Vice-Chairperson Scarpelli called the Special Meeting to order at 6:09 p.m.
PLEDGE OF ALLEGIANCE
Commissioner Houston led the Pledge of Allegiance.
ROLL CALL
Present:
Staff Present:
Commissioners: Renee Huston
Doris Ritchie
Edward Scarpelli
Bobbie Smith
Management Analyst: Craig Ruiz
Housing Program Manager : Bobbi Nunn
APPROVAL OF MINUTES
Minutes of November 14,2002, were approved as written.
VOTE: 4-0
AYES: 4-0
NOES: None
ABSTAIN: None
COMMENTS FROM THE AUDIENCE ON ITEMS NOT LISTED ON THE AGENDA
There was no audience in attendance, who wished to speak at this time.
NEW BUSINESS
Vice-Chairperson Scarpelli requested nominations for Chairperson and Vice-Chairperson of the Housing
Commission.
Commissioner Doris Ritchie nominated Commissioner Edward Scarpelli. Commissioner Smith seconded
the nomination of Mr. Edward Scarpelli. Nominations were closed.
Vice-Chairperson Scarpelli accepted the nomination and asked if there was any discussion. The nomination
of Commissioner Edward Scarpelli was approved unanimously.
Chairperson Scarpelli called for nominations for the Vice-Chairperson position. Commissioner Smith
nominated Commissioner Renee Huston to be appointed Vice-Chairperson. Commissioner Doris Ritchie
seconded her nomination. The nomination of Commissioner Huston to be appointed Vice-Chairperson was
approved unanimously.
Chairperson Scarpelli stated the next item on the agenda, which is the adoption of a resolution
recommending approval of the Public Housing Agency (PHA) Plan for submittal to the Department of
Housing and Urban Development. The staff has recommended to the Commission the plan be approved,
which will be presented to the Housing and Redevelopment Commission.
HOUSING COMMISSION MINUTES
MARCH 18,2003
PAGE 2 of 16
Ms. Bobbi Nunn, Housing Program Manager, said she would be presenting the Carlsbad Public Housing
Agency Annual Plan for fiscal year 2003. She presented background on the Public Housing Agency Plan.
Ms. Nunn continued, pursuant to the Quality Housing and Work Responsibility Act of 1998, Public
Housing Agencies are required to submit a five-year annual plan. The Housing and Redevelopment
Commission must adopt the annual plans, and a copy with required certification submitted to the U.S.
Department of Housing and Urban Development or HUD. The Housing and Redevelopment Commission
adopted the five-year plan for fiscal year 2000 and 2004 on January 9, 2001. The Annual Plan states the
PHA that admmisters the Section 8 Tenant Based Rental Assistance Program must address the following:
Housing Needs of Families and Strategies for Addressing Needs;
Financial Resources;
PHA Policies Governing Eligibility Selection and Admissions;
PHA
Determination Policies;
Operations and Management Policies;
PHA Grievance Procedures;
Homeownership Programs Administered by the PHA;
PHA Community Service and Self-Suffkiency Programs;
Civil Rights Certifications;
Fiscal Audit.
Rent
Ms. Nunn stated that as far as the fiscal year 2003 progress in meeting the five-year plan and goals, there
are certain goals that the Housing Agency has to identify they have met:
To expand the supply of assisted housing. We have received 125 additional vouchers since fiscal
year 2000. Since fiscal year 2000, approximately 140 units of affordable housing have been
developed through the Inclusionary Housing Requirement.
The PHA goal leverage private or other public funds to create additional housing opportunities.
The following are in the process of development or approval:
o Sunny Creek, which was 50 units and was completed in November 2002.
o Calavera Hills, whch is 106 units.
o Villages of La Costa, which is 180 units.
o Kelly Ranch, which is a 122 units.
Ms. Nunn continued, in addition, the Housing Agency purchased .58 acres of parcel land within the
Redevelopment Area to potentially provide for another ten rental units. Also, the following for sale
affordable units are in the process of development or approval:
The Jefferson Senior Condominiums, which is 26 units.
Village by the Sea Condominiums, which is 10 units.
Rose Bay Town homes, which is 24 units.
The Laguna Point Condominiums, which is 3 units.
With regard to the PHA goal to improve the quality of assisted housing, the Section 8 Program did receive a
High Performance ranking on the SEW Certification in fiscal year 2001. Our SEMAP Certification for
fiscal year 2002 has been submitted to HUD, and we are waiting for the fial ranking. The Housing Agency
continually recognizes providing excellent customer service. We are in the process of developing a rental
property owner’s survey in order to determine if there are ways the Housing Agency can provide services to
owners that would make them more likely to work with the program. We are also in the process of
HOUSING COMMISSION MINUTES
MARCH 18,2003
PAGE 3 of 16
streamlining our lease processes and assuring that our initial owner payments are mailed within two weeks
of the effective date of the lease. The waiting time for our high priority applicants on our waiting has been
reduced to six months to one and a half years. A participant education program has been implemented. On
the PHA goal to increase assisted housing choices, we still provide voucher mobility counseling to our
clients as they are coming through the intake process and receiving their vouchers. We participate in rental
property owner workshops. Our payment standards have been set at 110% of the fair market rent, which
allows for clients, especially here in Carlsbad, to have more opportunities to lease affordable units within
the area. Thirty-six new owners have been recruited as of this date.
Ms. Nunn continued regarding the goal to promote self-sufficiency and asset development of assisted
households. We still continue to voluntarily administer a family self-suffkiency program. We maintain on-
going communications and relationships with agencies and non-profits that provide services to persons with
disabilities. We provide information on home ownership opportunities. To ensure equal opportunity in
housing for all Americans, the Housing Agency as the Housing and Redevelopment Department, contracts
with Heartland Human Relations in Fair Housing Association to provide fair housing counseling and
training to staff, to participants, and to owners. In fact, we will be having a workshop next Thursday,
March 20, 2003. We offer training to staff and participants on fair housing, and we provide information on
agencies that assist persons with disabilities. .
Ms. Nunn stated there are supporting documents that are required to support the PHA Plan and to ensure
that the plan is consistent with the documents. The documents that are referenced within the plan are the
Regional Analysis of Impediments to Fair Housing Choice in the San Diego Area, the City of Carlsbad
Consolidated Plan, the Adrmnistrative Plan for the Section 8 Tenant Based Rental Assistance Program, the
City of Carlsbad Family Self-sufficiency Action Plan, and the City of Carlsbad Single Audit Report on
Federal Award Programs. The supporting documents are available for review in our office, the City Clerk’s
Office, in both libraries in the reference section, at the Senior Center, and at our Faraday Building.
Ms. Nunn said as far as public participation, the plan does require a public review and comment period for
45 days prior to adoption. The 45-day period started on March 1, 2003, and will end on April 14, 2003.
That allows for public comment on the proposed annual plan, public input on needs and priorities, and there
will be a public hearing on April 16, 2003. All comments will be addressed in the final plan that is
submitted to HUD. As of this date, we have not received any comments, and we will be having a meeting
of the Resident Advisory Board on March 24, 2003, which at this point is twelve clients who are either
participants or applicants on our waiting list, and will be reviewing the PHA plan and allowing some
personal time for comments and suggestions or any input they may have.
Commissioner Huston asked how this Annual Plan is different than the one submitted fiscal year 2002?
Ms. Nunn answered it updates any goals that have been achieved to our five-year plan from 2002-2003.
Last year we identified we did have some new units that were allocated. This past fiscal year we did not get
any new allocations from HUD. That is an example of what was updated. It identified the total units that
had been obtained since fiscal year 2000 and didn’t identify any particular units for this past fiscal year.
The statistics on the waiting list have changed slightly; the number of people, the number who are under
30% of the median income, and the ethnicities breakdown changed slightly.
Commissioner Scarpelli asked about the waiting period having been reduced from what numbers in the
past?
Ms. Nunn answered that previously the clients were facing a minimum of a one-year wait with all three
priorities. Now they are being called in as soon as three months after applying. If they are a veteran and
they apply right before we are getting ready to pull from the waiting list, they would be pulled in right away.
For the most part, our clients have to wait six months if they meet the highest priorities. The highest
HOUSING COMMISSION MINUTES
MARCH 18,2003
PAGE 4 of 16
priorities are households whose income is under 30% of the median income, qualify as either a resident or a
person working in Carlsbad, and they quality as either a family, a person over the age of 62, or a person
with disabilities.
Commissioner Scarpelli congratulated Ms. Nunn for reducing the waiting time on the waiting list. In a
period of the category you just described, it went from one year to six months, does that mean they are
actually placed then in a unit?
Ms. Nunn replied that some could be, yes. Especially if they are already in a unit where they are paying the
rent themselves. Once they go through the process, they can begin receiving rental assistance right away as
soon as they receive their voucher.
Chairperson Scarpelli stated that in previous years we’ve tried to work on our efforts to recruit new owners
into the program, and it appears as though that has been done. With the availability of units because of the
situation in Iraq, do you see any immediate change that would benefit Section 8?
Ms. Nunn answered that we have seen rents reducing, and that has definitely assisted our clients. We’ve
also seen owners a little more open to trying the program if they had never tried the program before, or
possibly returning to the program because of the higher vacancy rate. We are now getting a lot more calls
about vacancies. In this unfortunate time, it actually benefits the Rental Assistance Program, and it does
benefit our clients that are looking for affordable units.
Chairperson Scarpelli stated to Debbie Fountain and Bobbi Nunn, because of the recognition the City of
Carlsbad Housing received based on the report, we ought to get that word out to the North County Times to
notify the public of what the SEW rating is for the City’s Housing Agency and what it has accomplished.
Barbara Brill or Tom Earl would be people to contact at North County Times.
Commissioner Smith asked Ms. Nunn about the waiting list moving from a year to six months. Of the
waiting list, how many people do we have that have actually applied for the local assistance and the home
ownership assistance?
Ms. Nunn replied that as far as the Rental Assistance Program, our most current is 1,354 as of mid-
February. We did have a substantially higher waiting list just a couple of years ago, but we did go through a
purge process where we sent out interest cards to everyone on the waiting list to make sure they were still
interested. That reduced our waiting list by almost one half.
Chairperson Scarpelli asked if anyone is interested in speaking, please step up to the podium.
Mr. Todd Ratzesberger stated he has applied to be a member of the Commission representing Section 8. He
is a Section 8 client. He brought to Bobbi Nunn’s attention a date error on the last paragraph, April 2003.
Mr. Ratzesberger continued, a professional property manager runs the units where he lives, and he feels that
might be a quick way to get in touch with people. When he moved into his unit there weren’t any
vacancies, but the resident manager said there were seven openings out of 41 now.
Mr. Nunn said just to make a note, the date of April 2003, that is a workshop we have scheduled so the date
is correct. This will be submitted to HUD on the 17* of April, we will have already conducted this April
workshop.
Chairperson Scarpelli said that does raise an issue of the recommendation which sounds like a sound one.
Often times the rental agency’s corporate office doesn’t know what is actually happening or it is not as up to
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date. We ought to look into Todd’s recommendation; that is talk to the resident managers about upcoming
possibilities.
Ms. Nunn said when we conduct the workshops, we try to have an attorney present who can answer
questions about the new legislation that affects property owners, as well as any changes in the laws. When
we send out the invitations, we send them out to both resident managers and to the corporate office. Often
times if our checks go straight to the corporate office and if we just sent the flyer there, you are right, it does
not trickle down to the resident managers. They are the ones who usually do the initial screening and have
influence on whether or not an owner will accept a program.
Chairperson Scarpelli asked if we have a one-piece flyer features list as to the benefits of being a Section 8
landlord. With real quick bullet points in getting their attention.
Ms. Nunn said yes we do, but it is more of a packet, and it has all the housing agencies in San Diego County
listed on it. It was developed using the funds we had for the Community Opportunities Program. The funds
for that program have unfortunately expired. With that program, we had funding that was available to offer
more outreach to owners, and we did develop a brochure for owners explaining the Rental Assistance
Program. It is generic and lists the positive features of the program. It also gives owners infonnation on
which agency to contact depending on what area their property is located.
Chairperson Scarpelli stated that often brochures will sometimes get thrown away pretty quickly because no
one has the time. He was thinking more along the lines of just quick reminders on a monthly or quarterly
basis. Something that is at a quick glance: Why should you be a Section 8 landlord? What are the benefits
of it? This could be really sharp, precise bullet points and on a regular mailing basis. This would be just to
increase what you have already accomplished by bringing new owners into the program.
Ms. Nunn thanked Chairperson Scarpelli for his suggestions.
Commissioner Smith inquired as to when a person is purchasing a home, do you offer homebuyer
workshops or anything to ready them for the ownership program?
Ms. Nunn answered that is not through the Section 8 Rental Assistance Program. There are different
organizations that offer home ownership programs, and depending on what the home ownershp program is,
there are some requirements that a potential home buyer go through that type of program before they go
forward. That is not something that is part of the Rental Assistance Program.
Chairperson Scarpelli mentioned an incident that occurred to him today. His fm about a year and a half
ago purchased a piece of property to build 13 homes, and his fm paid $325,000 for the piece of property
to develop a 13-home subdivision. There was a piece of property adjacent to his piece which would
generate another 12 hopefully affordable type homes, and that same piece of property is on the market for
over $1,000,000. It will generate less homes, yet you can see the difference in the cost of just the bare land.
This is a reality we have to face in our community; the cost of new home development or apartment
development is so high that we have a real challenge in this Commission to try to provide affordable
housing.
Commissioner Huston moved that the Resolution recommending approval of the Public Housing Agency
Plan for submittal to the Department of Housing Urban Development be approved. Commissioner Smith
seconded the approval.
VOTE: 4-0
AYES: Huston, Ritchie, Scarpelli and Smith
NOES: None
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ABSTAIN: None
Chairperson Scarpelli stated the next item on the agenda is the recommendation of approval to the City
Council to provide $105,000 in financial assistance and approval of the loan agreement and related
documents for construction of three affordable condominium units to satisfy the requirements of the
Inclusionary Housing Ordinance for the Laguna Point Project. The staff is recommending approval on this
resolution.
Mr. Ciaig Ruiz, Management Analyst, began his presentation to the Commission. The Laguna Point Project
is a 2 1-unit condominium project. A model of the proejct is before the Commission. Of that 2 1 units, there
will be three affordable units included within the development. Each of the affordable units will be one
bedroom in size, ranging from 830 to 850 square feet, and they will be affordable to households earning
80% or less of the area median income.
Mr. Ruiz presented an artist rendering of what the project will look like. This project is located at the
intersection of State Street and Laguna. He Showed a site plan and landscaping plan, and as presented in the
staff report, there are two main buildings. There is a smaller building in the middle that houses the offices
and a breezeway with units above it. He presented a drawing of the view looking from the north as well as
the elevation traveling on Laguna toward the south. The project is going to cost roughly $9,000,000 to
produce, which includes over $5,000,000 in hard construction costs and $780,000 in soft construction costs,
sales marketing and other various costs are lumped together at a little over $1,100,000, the permit fees are
over $500,000 and the land value is $1,700,000. The sales revenue presented in the pro forma attached to
the report, states the builder estimated in the pro forma of sales revenue of about $9,860,000. With the 18
market rate units generating just under $8,600,000, which is not quite $480,000 a unit, then the three
affordable units would earn $120,000 each or $360,000 total. As presented in the report, we are
recommending $105,000 in financial assistance, which if everythmg went according to plan, would be about
$780,000 in profit from the sales or roughly 8% profits.
Mr. Ruiz continued it is important to note this project is the first of its kind. There are not any comparable
projects in Carlsbad. This is what we are projecting as far as sales and revenues and costs, but we do not
know exactly what the untis are going to sell for. This is what the pro forma is projecting, but it could be
more or less.
Chairperson Scarpelli inquired about the $9,800,000 again, let’s say on the $8,595,000, what does that
divide into again average value per unit?
Mr. Ruiz answered it is about $480,000 a unit.
Chairperson Scarpelli stated that is the average.
Mr. Ruiz continued the developer is requesting the financial assistance in the amount of $210,000. Staffs
recommendation is $35,000 per unit. As we have said in the past, we have the Housing Policy Team, which
is made up of Debbie Fountain, myself, as well the Planning Director, the Community Development
Director, Financial Director and the Assistant City Attorney. We review all these financial assistance
requests. Just like this development is unique, so is our recommendation on financial assistance. There
wasn’t a precedent that was set before this with a similar type project so we are branching out into new
ground. The financial assistance requests that you have seen in the past for “for sale projects” have been in
the amount of $15,000 each per affordable unit. We propose a recommendation that is somewhat higher for
three different reasons. First was the developer did not request any type of development standards
modifications or waivers or any type of density bonuses. Other projects in the past have requested
variances from our standards or higher density to offset some of these costs. That is a non-monetary value
that can be given to a project, but it is not part of this project. Second, it is only 21 units. It is a very small
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project. With smaller projects, there is a cost of doing business that is higher. There aren’t as many units to
spread the cost over. Finally this project is in the Redevelopment Area and there is a benefit to having
housing, let alone affordable housing in the Redevelopment Area. One of our primary goals is that people
live, work, shop all in the Redevelopment Area. This will be one of two housing projects in the
Redevelopment Area. We are hoping it will spur future developments of its type in the area.
Mr. Ruiz continued as stated in the report, there is a $15,000 a unit value for the affordable housing value
this project will provide. On top of that, $20,000 per unit in value for the Redevelopment value that is
offered. Along with the financial assistance, there are also loan documents that were included for your
review, the loan agreement, the note, the deed of trust, and regulatory agreement that the developer and the
City will enter into as part of this financial assistance. Our recommendation to the Commission is to
recommend to the City Council approval of the financial assistance in the amount of $105,000. Then
recommend approval of the loan documents, including the loan agreement, note, deed of trust, and
regulatory agreement.
Commissioner Huston commented on the artist rendering and admired the sidewalk setback with the
vegetation. It lends itself to the redevelopment. She asked if that would really happen?
Mr. Ruiz stated the builder will address this in his presentation. He did say the picture is a projection.
There is an elevation difference from the drawing, so it will not look exactly like the drawing.
Commissioner Huston commented about wanting to make the village walkable. She asked Mr. Ruiz if
initially the developer asked for $70,000 per unit?
Mr. Ruiz said correct.
Commissioner Huston inquired as to what the developer’s justification was for that amount?
Mr. Ruiz answered that the developer answer that question also.
Commissioner Huston asked what the interest rate is on this? Exactly what pool of money does this come
out of?
Mr. Ruiz said the Redevelopment Agency is part of our money and 20% of that money has to go into
affordable housing. It is called our low and moderate income-housing find. That would be the source of
the money, and that is specifically what it is earmarked for. Typically, we lend the money to the builder to
reimburse for construction costs. Then the project is built and the three units are sold to low-income
households. The money for each unit will be recorded in the form of a note and a grant deed against each of
those affordable units.
Commissioner Huston asked if it is like a second trust deed?
Mr. Ruiz said correct. With the sale of each affordable unit, the builder is credited with repayment of the
loan and no longer has that obligation. It transfers from him to each homeowner. When the homeowner
sells the property, after 15 years, they can sell it on the open market. At that point, that note plus any other
developer subsidy, plus a share in the appreciation comes back to the Redevelopment Agency where we
would then take that money and put it into another affordable project.
Commissioner Huston asked if in the interim is there interest that rolls over?
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Mr. Ruiz answered we do not do a straight interest rate like a traditional first mortgage. We do a shared
appreciation so if that loan represented 10% of the purchase price, when it is sold; we take roughly 10% of
any appreciation.
Commissioner Huston reiterated then the loan is paid back out of the appreciation. So there really isn’t an
interest rate associated with it?
Mr. Ruiz said correct.
Commissioner Huston asked if that was standard procedure?
Mr. Ruiz said in affordable housing, it is standard.
Commissioner Smith asked if the person will have to wait 15 years before they can sell the home?
Mr. Ruiz answered they can sell it at any time, but if they were to sell it prior to the 15 years form the date it
was constructed, they would have to sell it to another low income homeowner and then that loan would
travel to the new buyer. They would be restricted on the amount they could sell it for, and that loan travels
with the new buyer. Whoever owns it at the end of the 15 years, then it would be recaptured.
Chairperson Scarpelli asked Mr. Ruiz to get a little more involved with the no windfall the Commissioners
might have for a low-income buyer. He asked the other Commissioners if they are aware that someone else
cannot come in and make a windfall on this? He asked if the Commissioners needed further detail on it.
Commissioner Smith asked if the homebuyer would have to pay a certain amount of money and would be
locked into this for the next 15 years? Is that what you are saying?
Mr. Ruiz said no. They are free to sell the unit at any time. They are going to have to come up with the
down payment and closing costs, so they will have money into this project, but when they go to sell the unit,
the second trust deed in whatever amount it turns out to be, gets transferred to the new buyer so they are not
repaying that, but the sales price they bought it at versus what they are going to sell it for later will only
appreciate 3 or 4% a year; it will be tied to the increase of the median income.
Commissioner Huston asked about the possibility of a person buying this unit and renting it out?
Mr. Ruiz said one of the conditions that will be in our loan documents on that second is that it has to be the
person’s primary residence. They have to live in the unit 10 months a year. We research the tax records to
verify they are still getting their tax bill at that address. They also have to fill out an affidavit every year
that states they still live there. If they for some reason tried to rent it out, we would find out about it, then
they would be in default. If it was after 15 years, we would force them to repay the loan. If it was before
the 15 years, they would have to remove the renter and move back into the unit or they would have to sell it
to another low-income homebuyer.
Commissioner Huston questioned if they default on their loan, repossession, is that part of the package?
Mr. Ruiz answered something that will be included in the loan documents is a “right to cure.” If they were
to default on the loan, we would review if it is in our best interest to let the person who holds the first to
foreclose on this person or it is it in our interest to cure the default by paying the loan current, take over
ownership and get another person who is a low income home owner to buy it.
Commissioner Smith asked if the person will be paying the same amount of money for the next fifteen
years?
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Mr. Ruiz replied yes, that would be if they did get a fixed-rate loan.
Commissioner Huston asked if that would be true even if their income changes over that period of time?
Mr. Ruiz said correct.
Chairperson Scarpelli asked if the low-income buyer has rights to refinance on the first loan? Do they
maintain all the normal rights as an owner as far as refinancing to achieve a lower interest rate? Does the
secondary holder have some approval of a refinance of a first loan?
Mr. Ruiz answered that in the loan documents it states the second is subordinated to the first loan, which
means the City is in second position behind the primary lender. The City agrees to resubordinate to a
refinanced loan if they are lowering their interest rate and lowering their monthly payment. The City will
not subordinate if they are trying to cash out.
Commissioner Ritchie asked if there would be a difference in the appearance of the subsidized units?
Mr. Ruiz replied the architecture is all the same. The location would be that they are first floor units so they
will not have the views the other units will have. Certainly, from the exterior there is no difference. The
architecture is the same throughout.
Commissioner Ritchie stated we would not want them to stand out since there will be people paying that
kind of money for a condominium.
Chairperson Scarpelli asked if there were any further questions. He asked the applicant to step up to the
podium.
Bill Canepa, Wave Crest Resorts, 829 Second Street, Encinitas. Mr. Canepa has been developing
exclusively in the coastal area from Del Mar to Carlsbad since 1972. The developments include some
waterfront developments. This development has been the most challenging development. About 70% of
the property was acquired about four years ago. The neighboring property owner went before City Council
with a recommendation of staff for approval on a ten-unit project on the corner and then was turned down.
Our neighbor worked with us and suggested we buy his property since he was discouraged. Mr. Canepa
said he understood at that time there was a recommendation of a $70,000 subsidy for that one unit, and I
would like to clarify if that was a staff recommendation or if it was a recommendation that went to the
Housing Commission?
Mr. Ruiz stated it was staff who recommended the $70,000 subsidy for the one unit.
Mr. Canepa continued that his company was involved in this project and knew City Council considered this
a gateway to the northern portion of the downtown Carlsbad, and they wanted to see a nice project on this
site. Despite staffs recommendation, they turned down a previous project, which was bulluer and was not
as architecturally sound as this one. The City Council and the Design Review Board unanimously approved
us. Yes, the project will look as close as possible to that rendering showed earlier. The City Council and
staff were very particular to make sure the trees, landscaping and the bushes were all the type specified in
the landscape drawings, except the landscaping is a little more mature. There is a requirement that the
average trunk height for the palm trees be an average of 15 feet. That is exactly what the project will look
like. An architectural student who works for the architect did the drawing and model. That model really
wasn’t intended for public consumption. When the project is sold, we will build a more handsome model
depicting the tile roof and other details. As far as the setback and the elevations of the building, the model
is about as exact as possible. The project was challenging from the affordable housing standpoint. Our
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much greater preference was to pay an in-lieu fee. Most projects in the City of Carlsbad, I think, can pay an
in-lieu fee. Debbie, what is the fee?
Ms. Debbie Fountain, Director of Housing and Redevelopment, answered that in-lieu fees are not allowed.
There are in-lieu fees, but the project has to be six units or less to be able to pay an in-lieu fee. I thmk you
are talking about going off site and buying credits in another project.
Mr. Canepa said right and what are those fees typically?
Ms. Fountain said the credit for Villa Loma is $42,000 a unit now.
Mr. Canepa said he had a conversation with Debbie Fountain and Lori Rosenstein, the planner, about three
years ago and stated he would gladly pay a fee. At that time, he thought it averaged $34,000 or $35,000.
He would gladly pay a $50,000 fee for each affordable unit. Our company needs a larger subsidy then
$35,000 a unit or this project probably will not be able to go forward. The other possibility we hoped for
was that Housing would acquire some apartments in the village of Carlsbad. This goes back three years
ago. There was some talk about Tyler apartments, I believe, but that never materialized. We looked at the
possibility of buying other units, but we had to buy them in the quadrant, but there aren’t any units that have
been built in this area since 1985, He did look at some units adjacent to the project, but after talking with
staff, those were built in 1953 and those would have serious problems as far as bringing them up to code.
Coming up with the estimates of the profitability of this project, it was kept in mind that what we submit to
your staff is what we need to submit to our lender. It may differ a little because costs are still coming in.
We knew there is not a lender in the world who will lend on a condominium project where the developer
does not have a chance of making a 10% profit. This is different then if we were a contractor and we were
signing a contract and were going to make X number of dollars for building this project. It is a speculative
project. No condominium units have ever been sold in the Village of Carlsbad for the price we are
anticipating these will need to be sold if we were to make a 10% profit. We used the best comparable we
could find, the Ocean Point Condominiums, whch were being built on Tamarack, they have much better
views and they have sound factors. They are not going to be as handsome architecturally as our units.
Nevertheless, those units sold for a lower price. In the report submitted to Craig Ruiz, it stated we used
Ocean Point Condominiums as a comparable, but hopefully will be able to sell this project at a greater
price.
Mr. Canepa continued, as far as construction costs, we have several estimates from contractors. The best
estimate received to date is $287,000 higher then the figure used in the report given to Craig Ruiz. Mr.
Ruiz is aware of that, and I subtracted that amount. It was the contractor’s contingency. I do need to have
final working drawings. I hope to be able to reduce the contractor’s profit or be able to reduce their
overhead so that I am able to build this project without that contingency. Unfortunately, from having been
in this business for thirty years, I know as working drawings are done, rather then getting less expensive,
things tend to get more expensive. I am proceeding with the hope I will be able to complete this for
$287,000 less then the best bid I have received so far. Incidentally, another bid I received was $1,250,000
higher then that figure, which is the second best bid I have received. This will be an expensive project to
build, but a handsome project. We estimate our cost per unit is about $270,000 per one-bedroom unit. In
contrast, we will need to sell these in the $120,000 range, hopefully higher, but we don’t have all the
maintenance fees calculated yet. It is just too great a cost of $150,000 for us to bear, and I don’t feel it is
realistic to pass it on. It is not a project meant for really wealthy people even though the units are going to
sell for in the vicinity for $500,000 per unit. Hopefully, people who buy will have a lot of equity in their
other home to use as a down payment. We need that $70,000 per unit. As I stated earlier, we would gladly
contribute $42,000 or even more if that option were available to us, but it is our understanding the City
Council would like to see condominiums built in the Redevelopment Area.
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Mr. Canepa also said he acquired this property, some of it four years ago, some of the property he acquired
two and a half years ago. The $1,725,000 is not the value of the property. That is our cash purchase price
of the property plus the plans, drawings, the entitlements, which are expenses incurred to date. We paid
cash for the property. Mr. Scarpelli mentioned about the land next to his had appreciated at a high rate. We
have actually had an appraisal of $2,700,000 for the property. I think that may be on the high side, but that
is what an independent appraiser came up with. Again, $1,725,00 was our cash purchase price. We are not
adding anything for our money, which we have tied up for four years in this project when we came up with
that cost. We are looking for at least a 10% profit on thls project. That is contingent on the market place
staying good, interest rates staying down, and being able to bring this in at a better price then my best
construction estimate has been. We don’t intend to lessen the quality of the project. The City Council is
counting on this project being what we have shown them to be. We built the Tamarack Beach Resort, we
developed the Hilton Hotel here in Carlsbad, and we are working on another hotel project. We are going to
build what we were approved for if we are able to move ahead.
Chairperson Scarpelli said he needs clarification. Was the purchase price plus the entitlements out of
pocket?
Mr. Canepa said the exact purchase price of the first piece of property was $1,000,000. That was
approximately 30,000 square feet, and that was the property that fronted on Roosevelt and Laguna. The
second purchase price was $589,000 even though he was originally asking $850,000. The seller was
discouraged since he had staffs recommendations of approving a ten-unit project, he had designed the
project, done the working drawings, he was optimistic he would get it approved by the City Council, but he
was turned down. We did not buy it from him immediately. He had it on the market for a while, and we
purchased it for $589,000. Added to that at the time when we were putting this information together, we
had spent $1,725,000 with the plans and the applications that we had made to date. Since that day, that
figure has increased, but that is part of the soft costs I am showing you. As of today, we have $1,864,000 in
the property. It was $1,725,00 when I gave Craig Ruiz all the figures. Again, any money we spend from
that day forward would be part of the calculations that came up to $9,100,000 total cost.
Chairperson Scarpelli asked if anyone has any questions of the applicant at this point?
Commissioner Ritchie asked if Mr. Canepa had any other amenities on the property, like pools and tennis
courts?
Mr. Canepa said they do not have tennis courts, but they do have a pool and a spa. There is a recreation
room, men’s and women’s bathrooms, every unit has a deck, every unit has more storage space then what is
required by code, although code does require every unit has storage space, the parking spaces are all nine
foot wide, whereas we could have gotten by with eight and a half foot wide spaces, but then you start having
doors getting dinged. Every unit, including the affordable units, has two parking spaces, whch are enclosed
parking. The first floor is parking, but it is enclosed and the second and third floor are where the units are.
In the front, there is some guest parking.
Commissioner Huston asked since it is in the Redevelopment Area, will your company be subject to
prevailing wages during construction costs?
Mr. Canepa said no, because if they were, they definitely would not be building the project.
Commissioner Huston said she knows they are building another condominium project just west of the
railroad tracks. Is that equivalent to this in size or is it a comparative project?
Mr. Canepa asked if she was talking about Village by the Sea?
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Debbie Fountain answered that it is actually larger. It is a 65-unit condominium project and it has retail as
part of it. They actually are doing their affordable housing on site as well. They have eleven units they are
required to provide so they are doing that on-site with their project.
Commissioner Huston asked if they are requesting a subsidy like this as well?
Ms. Fountain said no, they did not request a subsidy. Theirs is a little larger project plus they did get a
density bonus, and they had some minor standard modifications, but they have been able to make it work
without any assistance.
Commissioner Huston asked if staff has any rebuttal to the things Mr. Canepa said other then what you have
already said; the three criteria.
Commissioner Smith asked if this project would be gated?
Mr. Canepa said yes, the parking structures are gated. I would also like to add something. There are a
couple of things if you do approve the request. With our hotel project, it was required we form a Single
Purpose Entity. Lenders have done this ever since Donald Trump failed and almost brought a bunch of
lenders down with him. It is preferred to form an entity that exclusively owns and develops one property,
and that may or may not be a requirement. The agreement would have to be between Wave Crest Resorts
11, which was formed because Wave Crest Resorts had to become a single purpose entity. If you approve
this request, I would request staff be given the discretion to continue to honor it if we are forced to form
another mirror entity which would have the same participants as the first one, but for legal reasons we may
need to put it into a separate entity.
Mr. Canepa added he doesn’t necessarily want the City to lend him the money. He is willing to take the
money if and when he successfully builds the project and the units are sold. He is not requesting to get paid
ahead of time, but does need the $70,000. If the City wants to put off giving the $70,000 until the units are
sold to the affordable people, and then the loan is made to them, that would be acceptable to receive the
money when it is earned which would be when the units are delivered to the affordable buyers.
Commissioner Smith asked if it is usually done that way? How does the City usually do this?
Mr. Canepa stated this has changed because initially when talking with Craig Ruiz, the money would be
given at the beginning when the construction loan is made. It looks like the money will be given as the
project is being built. He is satisfied to receive the money after the project is built and sold. He stated his
concern is how the lender will view getting a second trust deed on the property, even if it is subordinate to
them.
Mr. Canepa said further he does not want to complicate things, but he wants to make sure the City has
looked into the legality of someone buying the unit, they intend to occupy the unit, but things change such
as more children and they can no longer occupy the unit. He hopes they would have an option besides
having to be forced to sell it, that they could rent it to someone who may qualify for an affordable unit if
they didn’t want to be forced to sell the unit. If they had to sell it, he doesn’t have a problem with that. He
is concerned about the enforceability of that. Would that stand up in a court of law? While the units are
being sold, he doesn’t want to start facing a lot of legal issues. Another question would be what if the City
did not give me a subsidy, is there still going to be a lean put on these units?
Commissioner Smith said her understanding was that when a person goes to purchase the one-bedroom unit,
they purchase the unit as long as they live in there for ten months out of the year. They cannot rent it out,
but if they have to sell the property, they can sell it again to a low-income person, not for profit, but they
can sell it. I don’t see anythmg wrong with that.
HOUSING COMMISSION MINUTES
MARCH 18,2003
PAGE 13 of 16
Mr. Canepa said it won’t really affect him once he has sold it to them if five years from now they have
another child and there are two children and they can no longer live there, and they have to sell it and they
don’t want to sell it, I guess that would be between them and the Housing Authority at that point.
Chairperson Scarpelli said that the chances of that particular type of person, unless they had just won the
California State Lottery or they just got involved with an IPO that was successful, they probably wouldn’t
have been able to move out of that into something else without takmg their equity with them.
Commissioner Huston asked Mr. Canepa what the homeowner association fees are going to be?
Mr. Canepa said that is still being worked on. At Ocean Point, the fees were around $350 a piece. The fees
will be based to some extent on the square footage of the unit. He anticipates the one-bedroom fees will be
less, but that is why the sales price hasn’t really been completely worked out because we have to sell them
to people who make 80% of the median income, so we know what their payments can be, but then it
depends what the interest rate is once we sign our agreement with the City, and then also what the
maintenance fees are. The fees will probably be around $250.00.
Commissioner Smith asked if that was per month or per year.
Mr. Canepa answered that would be per month. The Ocean Point project is $350 average for those units,
and those units average around 1,600 square feet so the one-bedrooms will probably be maybe $200 to
$250 a month maintenance fee. Again, the total payment they can make is around $1,100 per month and
that includes the maintenance fees. So the higher the maintenance fees, the less we can sell the units for. At
the same time, we need to have maintenance fees that are appropriate to maintain the building for replacing
the roof when it needs to be replaced so we would like them to be as low as possible, but at the same time,
they need to be realistic.
Chairperson Scarpelli thanked Mr. Canepa. He asked if the other Commissioners had any questions.
He continued that this Commission had indicated to staff before their disenchantment with a project that
came to them prior to where it was felt the developer’s request for an amount of money was greater then
what the staff had recommended, and we realized at that time, that we have this committee made up of.. . ..
What is the name of the committee?
Mr. Ruiz answered it is the Affordable Housing Policy Team.
Chairperson Scarpelli said he would like to recommend to Debbie Fountain that a member of the Housing
Commission be placed on that team. There seems to be a problem in hs area. He feels the developer’s
request for a 10% profit on a project of this size is not extravagant. With the amount of risk taken in the
work that is going to be done, there probably aren’t a lot of people willing to work on a 10% profit. Again,
he thinks the Housing Policy Team is overlooking this major issue of a fair profit to be made on a particular
project, especially when it enhances to the extent that this particular project would enhance our north end
vision of the City of Carlsbad and the northern gateway to the City of Carlsbad. It has been in need of a
major overhaul for well over twenty years, since Hawthorn moved out of that site at least, and even before
while they were in that site. He thmks staff needs to look at hs and the Committee needs to look at the
advantage of the development to the City and to the people of this community. This project would improve
the downtown area, and therefore the real estate values, the commercial values of the businesses doing
business downtown. Those are the issues that really need to be approached, in my opinion, when evaluating
a request such as the developer’s request of $70,00 a unit versus the approach that was being used by the
Committee to come up with it’s $35,000 per unit. As a member of this Commission and as a member of this
community, he does not want to see this site left idol. He recommends the approval of the developer’s
HOUSING COMMISSION MINUTES
MARCH 18,2003
PAGE 14 of 16
request for what might be a 10% profit by providing a $70,000 per unit subsidy to this project versus the
staffs $35,000 recommendation. Again, I would like to chide the staff. It knows the Commission’s
position on this as.we have gone through this one time not too many months ago. But it doesn’t appear
from what is occurring here, that was taken into consideration. It is not this Commission’s desire to
overrule staffs recommendations, but again, I feel compelled to do it again. I wish I wasn’t put into a
position to have to do it, but as one Commissioner, I would not accept the recommendation of staff and I
would recommend to the rest of my Commissioners that we recommend the subsidy be at the developer’s
request for the reasons he has requested it.
Commissioner Huston said she would like to respond to Chairperson Scarpelli’s comments. She differs as
she feels staff has given considerable allowance because it is in the Redevelopment Area and the amount
they are recommending is double so I think that has been taken into consideration by doubling the amount.
I would beg to differ with you on that point.
Commissioner Smith said she would agree with Commissioner Huston. Because staff has placed a lot of
input and because they have the know how redevelopment is run and how the projects are going, I think we
should leave it ldce it is.
Commissioner Ritchie said she would hate to lose this project because that is a significant comer. I think it
will encourage upgrading a lot of other properties that are along Roosevelt and State Street. So I would
agree with Chairperson Scarpelli. I think we should approve the developer’s request.
Chairperson Scarpelli said that he is looking at a fair profit for the developer and the advantage received
from this particular project. Our policy or our formula is faulted. That is the problem. He is not criticizing
the way they came up with the figure. His concern is with the formula in which the committee is working,
because if the formula which the committee is workmg with is creating something less then an anticipated
profit of 10% to a developer for a project of this size, that is going to enhance our City, and particularly the
downtown community of this City to the extent this would be. I am suggesting that possibly one member of
this Commission be appointed to the Housing Committee for future projects of this type that come before
us. I’d like to make a motion that we grant the developer financial assistance in the amount of $210,000
and also for the Laguna Point and that we approve the loan agreements, related documents, for construction
of three affordable condominium units to satisfy the requirements of the Inclusionary Housing Ordinance
for the Laguna Point project.
Commissioner Brown seconded the motion.
Chairperson Scarpelli asked for a vote in the motion
VOTE: 3-1
AYES: Ritchie, Scarpelli and Smith
NOES: Huston
ABSTAIN: None
Ms. Fountain recommended Chairperson Scarpelli issue a minute order to request to have somebody on the
Policy Team, that should be done as a Commission. She does not know what will happen with that, but it
should be a motion of the whole Commission.
Chairperson Scarpelli made a motion that the City Council appoint a member of the Housing Commission
to the Affordable Housing Policy Team of the City of Carlsbad.
Commissioner Ritchie seconded the motion.
HOUSING COMMISSION MINUTES
MARCH 18,2003
PAGE 15 of 16
Chairperson Scarpelli asked if there was a discussion on the motion.
Commissioner Smith asked if Chairperson Scarpelli could state why we are appointing a member of the
Housing Commission to the Affordable Housing Policy Team?
Chairperson Scarpelli believes that with the two most recent significant projects that were brought to this
Commission, the Team used a formula in the past to come up with a solution for subsidy for affordable
housing projects such as this. They were below what would have fairly and mutually beneficially been
acceptable. In fact, in the last project, this Commission unanimously approved the developer’s
recommendation versus the staffs recommended amount. Therefore, if a member of this Commission were
appointed to the Affordable Housing Policy Team, then our insight could be considered in coming up with
an adjustment to the formula being used. So we don’t put staff through the embarrassment of turning down
their very studied recommendation. Again, this Commission’s problem is not with staff. The staff is held in
very high regard, all of them. This Commission’s concern is with the way in which the policy is being
implemented and the results we are getting that are bad.
VOTE: 4-0
AYES: Huston, Ritchie, Scarpelli and Smith
NOES: None
ABSTAIN: None
Ms. Fountain said she will take Chairperson Scarpelli’s comments back to the Affordable Housing Policy
Team and let them know what the concerns are then report back to the Commission at the next Housing
’ Commission Meeting. She shared that typically the way these recommendations come forward, and it is the
same way with the City Council or Planning Commission or anyone else, the City staff makes what they
think is its best professional recommendation to the Housing Commission or to the City Council. It does
not bother us, from a staffs standpoint, if you do not go with our recommendation. I understand what the
issue is that you are concerned about how the formula is developed by staff, but I want you to know we are
okay if you want to make an alternate recommendation. That is why it comes to you. Staff makes a
recommendation to the Housing Commission, if the Commission doesn’t agree with that recommendation, it
is fine for you to make an alternate recommendation to the City Council. That doesn’t hurt our feelings.
That is how the process should work. That is what you’ve been directed by the City Council to review is all
financial assistance requests. If they did not want you in that capacity, you would not be reviewing those
financial assistance requests, and they would be going directly from staff to the City Council. If you get
three votes to change the recommendation, then the recommendation changes. One of the things that Mr.
Canepa mentioned is we have taken recommendations forward to the Council as an example, and they have
not gone with staffs recommendation. That doesn’t mean that they sit with staff when we make our
recommendations, but they recognized we made our best professional recommendation, but we don’t agree
with it for whatever reasons and all the reasons stated are good reasons why you had a difference of
opinion.
Ms. Fountain said she just wanted to share that with the Commission. She will take the comments back to
the Affordable Housing Policy Team and let them know what the concerns of the Housing Commission are
and then she will report back to the Commission on what action is taken.
Chairperson Scarpelli asked if Ms. Debbie Fountain, Director of Housing and Redevelopment, had any
announcements.
DIRECTOR REPORT:
Ms. Fountain said there are quite a few projects going on right now. One of the projects mentioned tonight
was the Village by the Sea Project which is the condominium project downtown, and it will have eleven
affordable units affordable to households at 80% or below the area median income. That is an exciting
HOUSING COMMISSION MINUTES
MARCH 18,2003
PAGE 16 of 16
project because it is one of the first residential projects to be built in the village area since about mid 80’s.
It was 1985 or 1986 when the last residential project was built in the village. It was actually a rental
product. This is positive to see more residential coming into the village area because we think it is one of
the things that will help revitalize or continue to revitalize the village area.
Commissioner Ritchie asked where this is located?
Ms. Fountain said it is on Carlsbad Blvd, east on Christensen to the commuter rail station, so it is on the
west side of the Village Commuter Rail Station, just south of Magee Park. On Carlsbad Blvd, it is between
Beach and Christensen. Part of it fronts on Carlsbad Blvd and part of it fronts on Christensen. They will be
having affordable units in that complex. These two projects in the Village Area we are happy about.
Ms. Fountain continued there are other projects going forward. Calavera Hills is a 106-unit apartment
project ready to issue bonds. Also, the Villages of La Costa, which is a 180 units is moving forward. They
are getting their financing together. We also have the Rose Bay Project. It will be a “for sale” project of 24
town homes. They are moving forward. In addition, we have Kelly Ranch, an apartment project which is
beginning to move forward. There is a lot of construction moving forward with affordable projects. Sunny
Creek has been built and is now filly occupied, and that added 50 units to our total. At this time, we have
over 1,100 units in total of affordable housing since we adopted the Inclusionary Housing Ordinance in
1993. In about ten years, we have been able to bring on a little over 1,100 units. That is a credit to the
Housing Commission and the City Council for having the political will to implement to continue to enforce
the Inclusionary Housing Program.
CHAIRPERSON’S REPORT
Chairperson Scarpelli thanked the Commission for electing him Chairperson. He will do his utmost to
continue the great work of this Commission and to aid each of you in any way that is needed. He will give
it all of the attention and energy it deserves.
Commissioner Ritchie complimented Chairperson Scarpelli on his insight as it is always very valuable.
Chairperson Scarpelli congratulated Commissioner Huston as Vice-Chairperson.
ADJOURNMENT
By proper motion, the meeting of March 18,2003 was adjourned at 7:35 p.m.
Respectllly submitted,
Debbie Fountain
Housing and Redevelopment Director
PATRICIA CRESCENT1
Minutes Clerk
MINUTES ARE ALSO TAPED AND KEPT ON FILE UNTIL THE WRITTEN MINUTES ARE
APPROVED.
EXHIBIT 5
The U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
PHA Plan
Annual Plan for Fiscal Year 2003
DRAFT
NOTE: THIS PHA PLANS TEMPLATE (HUD 50075) IS TO BE COMPLETED IN
ACCORDANCE WITH INSTRUCTIONS LOCATED IN APPLICABLE PIH NOTICES
HUD 50075 OMB Approval No: 2577-0226
Expires: 0313 112002
PHA Plan
Agency Identification
PHA Name: Carlsbad Housing Agency
PHA Number: CA077
PHA Fiscal Year Beginning: (dyyyy) 07/2003
Public Access to Information
Information regarding any activities outlined in this plan can be obtained by
contacting: (select all that apply) w Main administrative office of the PHA
PHA development management offices 0 PHA local offices
Display Locations For PHA Plans and Supporting Documents
The PHA Plans (including attachments) are available for public inspection at: (select all
that apply)
Main administrative office of the PHA 0 PHA development management offices 0 PHA local offices
Main administrative office of the local government
Main administrative office of the County government 0 Main administrative office of the State government Ix) Public library - Dove and Cole Library 0 PHA website
Other (list below)
Carlsbad Senior Center
Community Development Department - Faraday Building
PHA Plan Supporting Documents are available for inspection at: (select all that apply)
Main business office of the PHA 0 PHA development management offices 0 Other (list below)
PHA Identification Section, Page 1 HUD 50075 OMB Approval No: 2577-0226
Expires: 03/31/2002
Annual PHA Plan
PHA Fiscal Year 2003
[24 CFR Part 903.71
- i. Annual Plan Type:
Select which type of Annual Plan the PHA will submit.
0 Standard Plan
Streamlined Plan: 0 High Performing PHA 0 Small Agency (c250 Public Housing Units)
Administering Section 8 Only
0 Troubled Agency Plan
- ii. Executive Summary of the Annual PHA Plan
124 CFR Part 903.7 9 (r)]
Provide a brief overview of the information in the Annual Plan, including highlights of major initiatives and
discretionary policies the PHA has included in the Annual Plan.
Not required per PIH 99-51.
I
Carlsbad PHA Annual Plan - FY 2003 1 3"
Annual Plan Table of Contents
[24 CFR Part 903.7 9 (r)]
Provide a table of contents for the Annual Plan, including attachments, and a list of supporting documents
available for public inspection.
Table of Contents Page ##
Annual Plan
i. Executive Summary NIA
ii. Table of Contents
1. Housing Needs 6
2. Financial Resources 11
3. Policies on Eligibility, Selection and Admissions 13
4. Rent Determination Policies 24
5. Operations and Management Policies 28
6. Grievance Procedures 30
7. Capital Improvement Needs NIA
8. Demolition and Disposition NIA
9. Designation of Housing NIA
10. Conversions of Public Housing NIA
1 1. Homeownership 37
12. Community Service Programs 39
13. Crime and Safety NIA
14. Pets (Inactive for January 1 PHAs) NIA
15. Civil Rights Certifications (included with PHA Plan Certifications)44
16. Audit 44
17. Asset Management NIA
18. Other Information NIA
Attachments
Indicate which attachments are provided by selecting all that apply. Provide the attachment’s name (A, B,
etc.) in the space to the left of the name of the attachment. Note: If the attachment is provided as a
SEPARATE tile submission from the PHA Plans file, provide the file name in parentheses in the space to
the right of the title.
Required Attachments:
Progress in Meeting the 5-Year Plan Mission and Goals
Resident Membership of the PHA Governing Board
Membership of the Resident Advisory Board
Optional Attachments:
0 FY 2000 Capital Fund Program 5-Year Action Plan 0 Public Housing Drug Elimination Program (PHDEP) Plan
Comments of Resident Advisory Board or Boards (must be attached if not
Other (List below, providing each attachment name)
PHA Management Organizational Chart
included in PHA Plan text)
City of Carlsbad Housing and Redevelopment Department Mission Statement
Carlsbad PHA Annual Plan - FY 2003 2
Supporting Documents Available for Review
Indicate which documents are available for public review by placing a mark in the “Applicable 8z On
Display” column in th’e appropriate rows. All listed documents must be on display if applicable to the
program activities conducted by the PHA.
Applicable
&
On Display
A
B
c.
D
E
List of Supporting Documents Available for
Supporting Document
PHA Plan Certifications of Compliance with the PHA Plans
and Related Regulations
StateLocal Government Certification of Consistency with
the Consolidated Plan
Fair Housing Documentation:
Records reflecting that the PHA has examined its programs
or proposed programs, identified any impediments to fair
housing choice in those programs, addressed or is addressing
those impediments in a reasonable fashion in view of the
resources available, and worked or is working with local
jurisdictions to implement any of the jurisdictions’ initiatives
to affirmatively further fair housing that require the PHA’s
involvement.
Consolidated Plan for the jurisdictiods in which the PHA is
located (which includes the Analysis of Impediments to Fair
Housing Choice (AI))) and any additional backup data to
support statement of housing needs in the jurisdiction
Most recent board-approved operating budget for the public
housing program
Public Housing Admissions and (Continued) Occupancy
Policy (A&O), which includes the Tenant Selection and
Assignment Plan [TSAP]
Section 8 Administrative Plan
Public Housing Deconcentration and Income Mixing
Documentation:
1. PHA board certifications of compliance with
deconcentration requirements (section 16(a) of the US
Housing Act of 1937, as implemented in the 2/18/99
Quality Housing and Work Responsibility Act Initial
Guidance; Notice and any further HUD guidance) and
2. Documentation of the required deconcentration and
income mixing analysis
Public housing rent determination policies, including the
methodology for setting public housing flat rents [13 check here if included in the public housing
A & 0 Policy
Schedule of flat rents offered at each public housing
development [13 check here if included in the public housing
~~ teview
Applicable Plan
Component
5 Year and Annual Plans
5 Year and Annual Plans
5 Year and Annual Plans
Annual Plan:
Housing Needs
Annual Plan:
Financial Resources;
Annual Plan: Eligibility,
Selection, and Admissions
Policies
Annual Plan: Eligibility, Selection, and Admissions
Policies
Annual Plan: Eligibility,
Selection, and Admissions
Policies
Annual Plan: Rent
Determination
Annual Plan: Rent
Determination
Carlsbad PHA Annual Plan - FY 2003 3
List of Supporting Documents Available for Review
Applicable I Supporting Document I Applicable Plan 1 En Display
E
A & 0 Policy
[XI check here if included in Section 8
Section 8 rent determination (payment standard) policies
Administrative Plan
Public housing management and maintenance policy
documents, including policies for the prevention or
eradication of pest infestation (including cockroach
infestation)
Public housing grievance procedures 0 check here if included in the public housing
A & 0 Policy
[XI check here if included in Section 8
Administrative Plan
The HUD-approved Capital FundComprehensive Grant
Program Annual Statement (HUD 52837) for the active grant
E Section 8 informal review and hearing procedures
Component
Annual Plan: Rent
Determination
Annual Plan: Operations
and Maintenance
Annual Plan: Grievance
Procedures
Annual Plan: Grievance
Procedures
Annual Plan: Capital Needs
programdplans Homeownership
Policies governing any Section 8 Homeownership program Annual Plan: 0 check here if included in the Section 8 Homeownership
Any cooperative agreement between the PHA and the TANF Annual Plan: Community
agency Service & Self-Sufficiency
Administrative Plan
F FSS Action Plads for public housing andor Section 8 Annual Plan: Community
tI resident services grant) grant program reports
The most recent Public Housing Drug Elimination Program
(PHEDEP) semi-annual performance report for any open
grant and most recently submitted PHDEP application
(PHDEP Plan)
Service & Self-Sufficiency
Annual Plan: Safety and
Crime Prevention
Carlsbad PHA Annual Plan - FY 2003 4 33
List of Supporting Documents Available for Review
Applicable
On Display
Applicable Plan Supporting Document
8i Component
G Annual Plan: Annual Audit The most recent fiscal year audit of the PHA conducted
under section 5(h)(2) of the U.S. Housing Act of 1937 (42 U.
S.C. 1437c(h)), the results of that audit and the PHA’s
response to any findings
Troubled PHAs: MONRecovery Plan
(list individually; use as many lines as necessary) (specify as needed) Other supporting documents (optional)
Troubled PHAs
Carlsbad PHA.Annua1 Plan - FY 2003 5
1. Statement of Housing; Needs
[24 CFR Part 903.7 9 (a)]
A. Housing Needs of Families in the Jurisdictiods Served by the PHA
Based upon the information contained in the Consolidated Planls applicable to the jurisdiction, and/or other
data available to the PHA, provide a statement of the housing needs in the jurisdiction by completing the
following table. In the “Overall” Needs column, provide the estimated number of renter families that have
housing needs. For the remaining characteristics, rate the impact of that factor on the housing needs for
each family type, from 1 to 5, with 1 being “no impact” and 5 being “severe impact.” Use NIA to indicate
that no information is available upon which the PHA can make this assessment.
Housing Needs of Families in the Jurisdiction
by Family Type
Family Type Overall
Income <= 30% 915
<80% of AMI
3 3 NIA 3 3 3 1,779 Income >50% but
<=50% of AMI
5 5 NIA 5 5 5 964 Income >30% but
of AMI
5 5 NIA 5 5 5
Elderly 858 5 5 3 NIA 1 1
Families with
IslandedOther
NIA NIA NIA NIA NIA NIA NIA Asiaeacific
Hispanic
NIA NIA NIA NIA NIA NIA 90 Black-Non
Disabilities
5 1 5 3 5 5 2,336
Hispanic 1,264 NIA NIA NIA NIA NIA NIA
RaceEthnicity
Afford- tion ibility ability
ha- Size Access- Quality Supply
What sources of information did the PHA use to conduct this analysis? (Check all that
apply; all materials must be made available for public inspection.)
IXI Consolidated Plan of the Jurisdictiods
IXI U.S. Census data: the’comprehensive Housing Affordability Strategy (“CHAS”)
American Housing Survey data
Other housing market study
0 Other sources: (list and indicate year of information)
Indicate year: 2000-2005
dataset
Indicate year:
Indicate year:
Carlsbad PHA Annual Plan - Fy 2003 6 35
B. Housing Needs of Families on the Public Housing and Section 8
Tenant- Based Assistance Waiting Lists
State the housing needs of the families on the PHA’s waiting lids. Complete one table for each type of
PHA-wide waiting list administered by the PHA. PHAs may provide separate tables for site-based or
sub-jurisdictional public housing waiting lists at their option.
I Housing Needs of Families on the Waiting List I
Waiting list type: (select one)
Section 8 tenant-based assistance 0 Public Housing 0 Combined Section 8 and Public Housing 0 Public Housing Site-Based or sub-jurisdictional waiting list (optional)
If used, identify which development/subjurisdiction:
## of families Annual Turnover % of total families
Carlsbad PHA Annual Plan - FY 2003 7
I Housing Needs of Families on the Waiting List 1
5 BR
5+ BR
Is the waiting list closed (select one)? No 0 Yes
If yes:
How long has it been closed (# of months)?
Does the PHA expect to reopen the list in the PHA Plan year? 0 No 0 Yes
Does the PHA permit specific categories of families onto the waiting list, even if
generally closed? 0 No 0 Yes
C. Strategy for Addressing Needs
Provide a brief description of the PHA’s strategy for addressing the housing needs of families in the
jurisdiction and on the waiting list IN THE UPCOMING YEAR, and the Agency’s reasons for choosing
this strategy.
(1) Strategies
Need: Shortage of affordable housing for all eligible populations
Strategy 1. Maximize the number of affordable units available to the PHA within
its current resources by:
Select all that apply
Employ effective maintenance and management policies to minimize the number
of public housing units off-line
Reduce turnover time for vacated public housing units
Reduce time to renovate public housing units
Seek replacement of public housing units lost to the inventory through mixed
finance development
Seek replacement of public housing units lost to the inventory through section 8
replacement housing resources
Maintain or increase section 8 lease-up rates by establishing payment standards
that will enable families to rent throughout the jurisdiction
Undertake measures to ensure access to affordable housing among families
assisted by the PHA, regardless of unit size required
Maintain or increase section 8 lease-up rates by marketing the program to owners,
particularly those outside of areas of minority and poverty concentration
Maintain or increase section 8 lease-up rates by effectively screening Section 8
applicants to increase owner acceptance of program
Participate in the Consolidated Plan development process to ensure coordination
with broader community strategies
Other (list below)
Carlsbad PHA Annual Plan - FY 2003 8
Strategy 2: Increase the number of affordable housing units by:
Select all that apply
Apply for additional section 8 units should they become available
Leverage affordable housing resources in the community through the creation
of mixed - finance housing IXI Pursue housing resources other than public housing or Section 8 tenant-based
assistance. 0 Other: (list below)
Need: Specific Family Types: Families at or below 30% of median
Strategy 1: Target available assistance to families at or below 30 % of AMI
Select all that apply
[7 Exceed HUD federal targeting requirements for families at or below 30% of AMI
in public housing IXI Exceed HUD federal targeting requirements for families at or below 30% of AMI
in tenant-based section 8 assistance
Employ admissions preferences aimed at families with economic hardships 0 Adopt rent policies to support and encourage work
Other: (list below)
0 The Carlsbad Housing Agency has established an admissions preference for
applicants who are at or below 30% of AMI.
Need: Specific Family Types: Families at or below 50% of median
Strategy 1: Target available assistance to families at or below 50% of AMI
Select all that apply
0 Employ admissions preferences aimed at families who are working
Adopt rent policies to support and encourage work 0 Other: (list below)
Carlsbad PHA Annual Plan - FY 2003 9
Need: Specific Family Types: The Elderly
Strategy 1: Target available assistance to the elderly:
Select all that apply
0 Seek designation of public housing for the elderly w Apply for special-purpose vouchers targeted to the elderly, should they become
w Other: (list below)
available
Affirmatively market to local non-profit and social agencies that assist the
Advertise Housing Choice Voucher Rental Assistance program at the four
elderly.
Senior apartment complexes and at the Senior Center
Need: Specific Family Types: Families with Disabilities
Strategy 1: Target available assistance to Families with Disabilities:
Select all that apply
Seek designation of public housing for families with disabilities
Carry out the modifications needed in public housing based on the section 504
Needs Assessment for Public Housing
Apply for special-purpose vouchers targeted to families with disabilities, should
they become available w Affirmatively market to local non-profit agencies that assist families with
disabilities w Other: (list below)
0 Affirmatively market to local social agencies that assist families with
disabilities.
Need: Specific Family Types: Races or ethnicities with disproportionate housing
needs
Strategy 1: Increase awareness of PHA resources among families of races and
Select if applicable
ethnicities with disproportionate needs:
w Affirmatively market to racedethnicities shown to have disproportionate housing
w Other: (list below)
needs
Conduct Educational Seminars in Spanish at the Centro de Infonnacion
Attend Latino Network meetings on a quarterly basis
Carlsbad PHA Annual Plan - FY 2003 10 39
Strategy 2: Conduct activities to affirmatively further fair housing
Select all that apply
E Counsel section 8 tenants as to location of units outside of areas of poverty or
minority concentration and assist them to locate those units
Market the section 8 program to owners outside of areas of poverty /minority
concentrations
Contract with Heartland Human Relations and Fair Housing Association to
provide assistance in filing discrimination complaints and train staff,
ownerdmanagers and participants on Fair Housing laws and issues.
IXI Other: (list below)
Other Housing Needs & Strategies: (list needs and strategies below)
12) Reasons for Selecting Strategies
Of the factors listed below, select all that influenced the PHA’s selection of the strategies
it will pursue:
IXI IXI El
IXI
IXI IXI 0 0 IXI IXI
Funding constraints
Staffing constraints
Limited availability of sites for assisted housing
Extent to which particular housing needs are met by other organizations in the
community
Evidence of housing needs as demonstrated in the Consolidated Plan and other
information available to the PHA
Influence of the housing market on PHA programs
Community priorities regarding housing assistance
Results of consultation with local or state government
Results of consultation with residents and the Resident Advisory Board
Results of consultation with advocacy groups
Other: (list below)
Legislation and HUD Regulations
- 2. Statement of Financial Resources
[24 CFR Part 903.7 9 (b)]
List the financial resources that are anticipated to be available to the PHA for the support of Federal public
housing and tenant-based Section 8 assistance programs administered by the PHA during the Plan year.
Note: the table assumes that Federal public housing or tenant based Section 8 assistance grant funds are
expended on eligible purposes; therefore, uses of these funds need not be stated. For other funds, indicate
the use for those.funds as one of the following categories: public housing operations, public housing capital
improvements, public housing safety/security, public housing supportive services, Section 8 tenant-based
assistance, Section 8 supportive services or other.
Carlsbad PHA Annual Plan - FY 2003 11
Financial Resources:
Planned Sources and Uses
c) HOPE VI Revitalization
d) HOPE VI Demolition
e) Annual Contributions for Section
8 Tenant-Based Assistance
f) Public Housing Drug Elimination
Program (including any Technical
Assistance funds)
g) Resident Opportunity and Self-
Sufficiency Grants
h) Community Development Block
Grant
Prior Year Federal Grants
(unobligated funds only) (list
3. Public Housing Dwelling Rental
Income
I 4. Other income (list below)
I 4. Non-federal sources (list below) I = Total resources
Planned $ I Planned Uses
NIA I
NIA I
NIA
NIA
NIA
$5,544,729.
NIA
I
Will apply for
additional fundin
NIA I
NIA
NIA
NIA
NIA
I
NIA
I
$5.544.729. I
Carlsbad PHA Annual Plan - FY 2003 12
3. PHA Policies Governing Eligibility, Selection, and Admissions
[24 CFR Part 903.7 9 (c)]
A. Public Housing - The PHA does not administer public housing.
Exemptions: PHAs that do not administer public housing are not required to complete subcomponent 3A.
(1) Eligibility
a. When does the PHA verify eligibility for admission to public housing? (select all that
0 When families are within a certain number of being offered a unit: (state number) 0 When families are within a certain time of being offered a unit: (state time)
Other: (describe)
apply)
b.
0 0 0 0
Which non-income (screening) factors does the PHA use to establish eligibility for
admission to public housing (select all that apply)?
Criminal or Drug-related activity
Rental history
Housekeeping
Other (describe)
c. 0 Yes No: Does the PHA request criminal records from local law enforcement
agencies for screening purposes?
d. 0 Yes No: Does the PHA request criminal records from State law enforcement
agencies for screening purposes?
e. 0 Yes 0 No: Does the PHA access FBI criminal records from the FBI for
screening purposes? (either directly or through an NCIC-
authorized source)
J2)Waiting List Organization
a. Which methods does the PHA plan to use to organize its public housing waiting list
0 Community-wide list 0 Sub-jurisdictional lists 0 Site-based waiting lists 0 Other (describe)
b. Where may interested persons apply for admission to public housing? 0 PHA main administrative office 0 PHA development site management office 0 Other (list below)
(select all that apply)
c. If the PHA plans to operate one or more site-based waiting lists in the coming year,
answer each of the following questions; if not, skip to subsection (3) Assignment
Carlsbad PHA Annual Plan - FY 2003 13
1. How many site-based waiting lists will the PHA operate in the coming year?
2. Yes No: Are any or all of the PHA’s site-based waiting lists new for the
upcoming year (that is, they are not part of a previously-HUD-
approved site based waiting list plan)?
If yes, how many lists?
3. 0 Yes c] No: May families be on more than one list simultaneously
If yes, how many lists?
4. Where can interested persons obtain more information about and sign up to be on
the site-based waiting lists (select all that apply)?
PHA main administrative office 0 All PHA development management offices cl Management offices at developments with site-based waiting lists 0 At the development to which they would like to apply 0 Other (list below)
(3) Assignment
a. How many vacant unit choices are applicants ordinarily given before they fall to the
bottom of or are removed from the waiting list? (select one)
One 0 Two 0 Three or More
b. Yes No: Is this policy consistent across all waiting list types?
c. If answer to b is no, list variations for any other than the primary public housing
waiting list/s for the PHA:
Carlsbad PHA Annual Plan - FY 2003 14
43
(4) Admissions Preferences
a. Income targeting:
Yes 0 No: Does the PHA plan to exceed the federal targeting requirements by
targeting more than 40% of all new admissions to public housing to
families at or below 30% of median area income?
b. Transfer policies:
In what circumstances will transfers take precedence over new admissions? (list below) 0 Emergencies
Overhoused
Underhoused 0 Medical justification 0 Administrative reasons determined by the PHA (e.g., to permit modernization
0 Resident choice: (state circumstances below) 0 Other: (list below)
work)
c. Preferences
1. 0 Yes No: Has the PHA established preferences for admission to public housing
(other than date and time of application)? (If “no” is selected, skip
to subsection (5) Occupancy)
2. Which of the following admission preferences does the PHA plan to employ in the
coming year? (select all that apply from either former Federal preferences or other
preferences)
Former Federal preferences: 0 Involuntary Displacement (Disaster, Government Action, Action of Housing
Victims of domestic violence 0 Substandard housing 0 Homelessness 0 High rent burden (rent is > 50 percent of income)
Owner, Inaccessibility, Property Disposition)
Carlsbad PHA Annual Plan - FY 2003 15
Other preferences: (select below) 0 Working families and those unable to work because of age or disability
Veterans and veterans’ families 0 Residents who live andor work in the jurisdiction c] Those enrolled currently in educational, training, or upward mobility programs 0 Households that contribute to meeting income goals (broad range of incomes) 0 Households that contribute to meeting income requirements (targeting)
Those previously enrolled in educational, training, or upward mobility
0 Victims of reprisals or hate crimes 0 Other preference(s) (list below)
progams
3. If the PHA will employ admissions preferences, please prioritize by placing a “1” in
the space that represents your first priority, a “2” in the box representing your second
priority, and so on. If you give equal weight to one or more of these choices (either
through an absolute hierarchy or through a point system), place the same number next to
each. That means you can use “1” more than once, “2” more than once, etc.
Date and Time
Former Federal preferences:
Involuntary Displacement (Disaster, Government Action, Action of Housing
Owner, Inaccessibility, Property Disposition)
Victims of domestic violence
Substandard housing
Homelessness
High rent burden
Other preferences (select all that apply)
Working families and those unable to work because of age or disability 0 Veterans and veterans’ families 0 Residents who live andor work in the jurisdiction 0 Those enrolled currently in educational, training, or upward mobility programs 0 Households that contribute to meeting income goals (broad range of incomes) 0 Households that contribute to meeting income requirements (targeting) 0 Those previously enrolled in educational, training, or upward mobility
0 Victims of reprisals or hate crimes 0 Other preference(s) (list below)
programs
4. Relationship of preferences to income targeting requirements:
The PHA applies preferences within income tiers 0 Not applicable: the pool of applicant families ensures that the PHA will meet
income-targeting requirements
Carlsbad PHA Annual Plan - FY 2003 16
(5) Occupancy
a. What reference materials can applicants and residents use to obtain information about
the rules of occupancy of public housing (select all that apply) 0 The PHA-resident lease
The PHA’s Admissions and (Continued) Occupancy policy 0 PHA briefing seminars or written materials 0 Other source (list)
b. How often must residents notify the PHA of changes in family composition? (select
all that apply) 0 At an annual reexamination and lease renewal 0 Any time family composition changes 0 At family request for revision 0 Other (list)
(6) Deconcentration and Income Mixing
a. Yes 0 No: Did the PHA’s analysis of its family (general occupancy)
developments to determine concentrations of poverty indicate the
need for measures to promote deconcentration of poverty or income
mixing?
b. 0 Yes 0 No: Did the PHA adopt any changes to its admissions policies based on
the results of the required analysis of the need to promote
deconcentration of poverty or to assure income mixing?
c. If the answer to b was yes, what changes were adopted? (select all that apply) 0 Adoption of site-based waiting lists
If selected, list targeted developments below:
0 Employing waiting list “skipping” to achieve deconcentration of poverty or
income mixing goals at targeted developments
If selected, list targeted developments below:
Employing new admission preferences at targeted developments
If selected, list targeted developments below:
0 Other (list policies and developments targeted below)
Carlsbad PHA Annual Plan - FY 2003 17
d. 0 Yes 0 No: Did the PHA adopt any changes to other policies based on the results
of the required analysis of the need for deconcentration of poverty
and income mixing?
e. If the answer to d was yes, how would you describe these changes? (select all that
apply)
Additional affirmative marketing 0 Actions to improve the marketability of certain developments
Adoption or adjustment of ceiling rents for certain developments 0 Adoption of rent incentives to encourage deconcentration of poverty and income-
0 Other (list below)
mixing
f. Based on the results of the required analysis, in which developments will the PHA
make special efforts to attract or retain higher-income families? (select all that apply) 0 Not applicable: results of analysis did not indicate a need for such efforts 0 List (any applicable) developments below:
g. Based on the results of the required analysis, in which developments will the PHA
make special efforts to assure access for lower-income families? (select all that apply) 0 Not applicable: results of analysis did not indicate a need for such efforts 0 List (any applicable) developments below:
B. Section 8
Exemptions: PHAs that do not administer section 8 are not required to complete sub-component 3B.
Unless otherwise specified, all questions in this section apply only to the tenant-based section 8
assistance program (vouchers, and until completely merged into the voucher program, certificates).
(1) Eligibility
a. What is the extent of screening conducted by the PHA? (select all that apply)
Criminal or drug-related activity only to the extent required by law or regulation 0 Criminal and drug-related activity, more extensively than required by law or
regulation c] More general screening than criminal and drug-related activity (list factors below)
Other (list below):
The Housing Agency screens criminal or drug-related activity only to the
extent required by law or regulation. The Housing Agency may waive the
requirement prohibiting admission of persons evicted from the Section 8
program due to drug-related criminal activity for a three-year period, if the
person demonstrates successful completion of a rehabilitation program
approved by the Housing Agency. In addition, the Housing Agency will on a
case-by-case basis determine if persons previously involved in violent
Carlsbad PHA Annual Plan - FY 2003 18
criminal activity will be admitted to the Section 8 program. The Housing
Agency may require a person who has previously been involved in violent
criminal activity to document that rehabilitative efforts have been made.
b. Yes No: Does the PHA request criminal records from local law enforcement
o NOTE: The PHA will request copies of criminal records from local
law enforcement if a family member indicates that they have engaged
in drug-related or violent criminal activity.
agencies for screening purposes?
c. 0 Yes IXI No: Does the PHA request criminal records from State law enforcement
agencies for screening purposes?
d. 0 Yes IXI No: Does the PHA access FBI criminal records from the FBI for
screening purposes? (either directly or through an NCIC-
authorized source)
e. Indicate what kinds of information you share with prospective landlords? (select all
0 Criminal or drug-related activity
Other (describe below):
Upon written authorization from an applicant or participant, the HA will
provide a written response to a prospective owner divulging the following
information, if available:
o Name, address and telephone number of the current and three most
recent landlords.
o Date of occupancy and the address of the three most recent units
occupied.
o The dollar amount of Section 8 damage claims paid in the last three
years.
o The number of people in the household.
that apply)
(2) Waiting List Orpanhation
a. With which of the following program waiting lists is the section 8 tenant-based
assistance waiting list merged? (select all that apply)
None 0 Federal public housing 0 Federal moderate rehabilitation 0 Federal project-based certificate program 0 Other federal or local program (list below)
b. Where may interested persons apply for admission to section 8 tenant-based
assistance? (select all that apply)
Carlsbad PHA Annual Plan - FY 2003 19
PHA main administrative office
0 Via a voice mail system.
0 Via the City of Carlsbad’s web-site
Other (list below)
Carlsbad PHA Annual Plan - Ey 2003 20
(3) Search Time
a. Yes No: 'Does the PHA give extensions on standard 60-day period to search
for a unit?
If yes, state circumstances below:
The applicantlparticipant will initially be issued a Voucher for the term of 120 days. An
extension beyond 120 days may be granted as a ''reasonable accommodation" for a person
with disabilities. Only one extension will be granted for an additional term of 60 days.
The request for extension must be in writing. Extensions beyond 120 days, other than
those for "reasonable accommodation", will only be considered for extenuating
circumstances in which the applicantlparticipant was not able to search for housing.
Third-party documentation will be required for extensions beyond 120 days. The
extension granted would only be for the amount of time that the applicant/participant was
not able to search for housing. Examples of requests for extensions that prevented the
applicantlparticipant from searching for housing include hospitalization and/or serious
illness. In most cases, 120 days is adequate time to locate a suitable unit. Extensions will
not be granted because of credit problems or financial inability to relocate to another unit.
(4) Admissions Preferences
a. Income targeting
Yes 0 No: Does the PHA plan to exceed the federal targeting requirements by
targeting more than 75% of all new admissions to the section 8
program to families at or below 30% of median area income?
b. Preferences
1. Yes No: Has the PHA established preferences for admission to section 8
tenant-based assistance? (other than date and time of application)
(if no, skip to subcomponent (5) Special purpose section 8
assistance programs)
2. Which of the following admission preferences does the PHA plan to employ in the
coming year? (select all that apply from either former Federal preferences or other
preferences)
Former Federal preferences 0 Involuntary Displacement (Disaster, Government Action, Action of Housing
0 Victims of domestic violence 0 Substandard housing 0 Homelessness 0 High rent burden (rent is > 50 percent of income)
Owner, Inaccessibility, Property Disposition)
Carlsbad PHA Annual Plan - FY 2003 21
Other preferences (select all that apply) 0 Working families and those unable to work because of age or disability
Veterans and veterans’ families
Residents who live andor work in your jurisdiction
Those enrolled currently in educational, training, or upward mobility programs 0 Households that contribute to meeting income goals (broad range of incomes) 0 Households that contribute to meeting income requirements (targeting) 0 Those previously enrolled in educational, training, or upward mobility programs 0 Victims of reprisals or hate crimes
Other preference(s) (list below)
Displaced by Government Action
A single person who is elderly, disabled or displaced is selected before a
Applicants who are at or below 30% of AMI.
single person who is not elderly, disabled, or displaced.
3. If the PHA will employ admissions preferences, please prioritize by placing a “1” in
the space that represents your first priority, a “2” in the box representing your second
priority, and so on. If you give equal weight to one or more of these choices (either
through an absolute hierarchy or through a point system), place the same number next to
each. That means you can use “1” more than once, “2” more than once, etc.
1 Date and Time
Former Federal preferences
Involuntary Displacement (Disaster, Government Action, Action of Housing
Owner, Inaccessibility, Property Disposition)
Victims of domestic violence
Substandard housing
Homelessness
High rent burden
Other preferences (select all that apply)
2 Veterans and veterans’ families:
Working families and those unable to work because of age or disability
A head of household or spouse who has been discharged from military service
under honorable or general (except dishonorable) conditions, or a spouse of a
deceased veteran will have preference over non-veterans.
1 Residents who live and/or work in your jurisdiction
Those enrolled currently in educational, training, or upward mobility programs
Households that contribute to meeting income goals (broad range of incomes)
Households that contribute to meeting income requirements (targeting)
Those previously enrolled in educational, training, or upward mobility
programs
Victims of reprisals or hate crimes
Other preference(s) (list below)
Carlsbad PHA Annual Plan - FT 2003 22
Displaced by government action
A single person who is elderly, disabled or displaced is selected
1 Applicant who is at or below 30% of AMI
‘before a single person who is not elderly, disabled or displaced.
4. Among applicants on the waiting list with equal preference status, how are
applicants selected? (select one)
Date and time of application 0 Drawing (lottery) or other random choice technique
5. If the PHA plans to employ preferences for “residents who live andor work in the
Ix) This preference has previously been reviewed and approved by HUD 0 The PHA requests approval for this preference through this PHA Plan
jurisdiction” (select one)
6. Relationship of preferences to income targeting requirements: (select one) 0 The PHA applies preferences within income tiers
Not applicable: the pool of applicant families ensures that the PHA will meet
income-targeting requirements
(5) Special Purpose Section 8 Assistance Proprams
a. In which documents or other reference materials are the policies governing eligibility,
selection, and admissions to any special-purpose section 8 program administered by
the PHA contained? (select all that apply) 0 The Section 8 Administrative Plan
0 Other (list below)
Briefing sessions and written materials
b. How does the PHA announce the availability of any special-purpose section 8
0 Through published notices
Other (list below):
programs to the public?
Mainstream Program - notifications and workshops to agencies that assist
persons with disabilities.
Carlsbad PHA Annual Plan - FT 2003 23
4. PHA Rent Determination Policies
[24 CFR Part 903.7 9 (d)]
A. Public Housing: The PHA does not administer public housing.
Exemptions: PHAs that do not administer public housing are not required to complete sub-component 4A.
{I) Income Based Rent Policies
Describe the PHA's income based rent setting policy/ies for public housing using, including discretionary
(that is, not required by statute or regulation) income disregards and exclusions, in the appropriate spaces
below.
a. Use of discretionary policies: (select one)
The PHA will not employ any discretionary rent-setting policies for income based
rent in public housing. Income-based rents are set at the higher of 30% of
adjusted monthly income, 10% of unadjusted monthly income, the welfare rent, or
minimum rent (less HUD mandatory deductions and exclusions). (If selected,
skip to sub-component (2))
The PHA employs discretionary policies for determining income based rent (If
selected, continue to question b.)
b. Minimum Rent
1. What amount best reflects the PHA's minimum rent? (select one) 0 $0
,
0 $1-$25
$26-$50
2. Yes No: Has the PHA adopted any discretionary minimum rent hardship
exemption policies?
3. If yes to question 2, list these policies below:
c. Rents set at less than 30% than adjusted income
1. 0 Yes 0 No: Does the PHA plan to charge rents at a fixed amount or
percentage less than 30% of adjusted income?
2. If yes to above, list the amounts or percentages charged and the circumstances under
which these will be used below:
Carlsbad PHA Annual Plan - FY 2003 24
d. Which of the discretionary (optional) deductions andor exclusions policies does the
PHA plan to employ (select all that apply) 0 For the earned income of a previously unemployed household member 0 For increases in earned income 0 Fixed amount (other than general rent-setting policy)
If yes, state amount/s and circumstances below:
0 Fixed percentage (other than general rent-setting policy)
If yes, state percentageh and circumstances below:
0 For household heads 0 For other family members 0 For transportation expenses 0 For the non-reimbursed medical expenses of non-disabled or non-elderly
Other (describe below)
families
e. Ceiling rents
1. Do you have ceiling rents? (rents set at a level lower than 30% of adjusted income)
(select one)
0 Yes for all developments
Yes but only for some developments 0 No
2. For which kinds of developments are ceiling rents in place? (select all that apply)
0 For all developments 0 For all general occupancy developments (not elderly or disabled or elderly only) 0 For specified general occupancy developments 0 For certain parts of developments; e.g., the high-rise portion c] For certain size units; e.g., larger bedroom sizes 0 Other (list below)
Carlsbad PHA Annual Plan - FY 2003 25
3. Select the space or spaces that best describe how you arrive at ceiling rents (select all
that apply)
0 Market comparability study 0 Fair market rents (FMR) 0 Wh percentile rents 0 75 percent of operating costs 0 100 percent of operating costs for general occupancy (family) developments
Operating costs plus debt service 0 The “rental value” of the unit 0 Other (list below)
f. Rent re-determinations:
1.
0 0 0 0
0
Between income reexaminations, how often must tenants report changes in income
or family composition to the PHA such that the changes result in an adjustment to
rent? (select all that apply)
Never
At family option
Any time the family experiences an income increase
Any time a family experiences an income increase above a threshold amount or
percentage: (if selected, specify threshold)
Other (list below)
g. Yes No: Does the PHA plan to implement individual savings accounts for
residents (ISAs) as an alternative to the required 12 month
disallowance of earned income and phasing in of rent increases in
the next year?
(2) Flat Rents
1. In setting the market-based flat rents, what sources of information did the PHA use to
0 The section 8 rent reasonableness study of comparable housing 0 Survey of rents listed in local newspaper
Survey of similar unassisted units in the neighborhood 0 Other (listldescribe below)
establish comparability? (select all that apply.)
Carlsbad PHA Annual Plan - FY 2003 26 55
B. Section 8 Tenant-Based Assistance
Exemptions: PHAs that do not administer Section 8 tenant-based assistance are not required to complete
sub-component 4B. Unless otherwise specified, all questions in this section apply only to the tenant-
based section 8 assistance program (vouchers, and until completely merged into the voucher
program, certificates).
jl) Payment Standards
Describe the voucher payment standards and policies.
a. What is the PHA’s payment standard? (select the category that best describes your
standard) 0 At or above 90% but below100% of FMR
Above 100% but at or below 110% of FMR 0 Above 110% of FMR (if HUD approved; describe circumstances below)
100%ofFMR
b. If the payment standard is lower than FMR, why has the PHA selected this standard?
0 FMRs are adequate to ensure success among assisted families in the PHA’s
segment of the FMR area 0 The PHA has chosen to serve additional families by lowering the payment
standard 0 Reflects market or submarket 0 Other (list below)
(select all that apply)
c. If the payment standard is higher than FMR, why has the PHA chosen this level?
FMRs are not adequate to ensure success among assisted families in the PHA’s
Reflects market or submarket
To increase housing options for families IXI Other (list below)
(select all that apply)
segment of the FMR area
0 FMRs are not adequate throughout the entire FMR area (San Diego County)
for families to find appropriate housing at less than 40% of their Adjusted
Monthly.Income.
d. How often are payment standards reevaluated for adequacy? (select one) 0 Annually
Other (list below):
Annually or when new Fair Market Rents are published.
Carlsbad PHA Annual Plan - Ey 2003 27
e. What factors will the PHA consider in its assessment of the adequacy of its payment
standard? (select all that apply)
Success rates of assisted families
Rent burdens of assisted families
Other (list below)
Rental Market conditions and vacancy rate
12) Minimum Rent
a. What amount best reflects the PHA’s minimum rent? (select one) - lxl $0 0 $1-$25 0 $26-$50
b. Yes 0 No: Has the PHA adopted any discretionary minimum rent hardship
The HA, upon request from the participant, may provide an exception to the
minimum rent requirement for hardship circumstances. Exceptions for
financial hardship may be granted for the following situations:
exemption policies? (if yes, list below)
0
0
0
0
0
- The family has lost eligibility for or is awaiting an eligibility
determination for a Federal, State, or local assistance program;
The family would be evicted as a result of the imposition of the
minimum rent requirement;
The income of the family has decreased because of changed
circumstance, including loss of employment;
A death in the family has occurred; and
Other circumstances determined by the HA or HUD.
5. Operations and Management
[24 CFR Part 903.7 9 (e)]
Exemptions from Component 5: High performing and small PHAs are not required to complete this
section. Section 8 only PHAs must complete parts A, B, and C(2)
A. PHA Management Structure
Describe the PHA’s management structure and organization.
(select one)
An organization chart showing the PHA’s management structure and organization
is attached. 0 A brief description of the management structure and organization of the PHA
follows:
Carlsbad PHA Annual Plan - FY 2003 28
B. HUD Programs Under PHA Management
List Federal programs administered by the PHA, number of families served at the beginning of the
upcoming fiscal year, and expected turnover in each. (Use “NA” to indicate that the PHA does not
operate any of the programs listed below.)
Program Name
Beginning
Turnover Served at Year Expected Units or Families
Public Housing
N/A Section 8 Mod Rehab
N/A Section 8 Certificates
50 703 Section 8 Vouchers
N/A
Special Purpose Section
8 CertificatesNouchers
(list individually)
Public Housing Drug
Elimination Program
(PHDEP)
Other Federal
Programs(1ist
individually)
C. Management and Maintenance Policies
List the PHA’s public housing management and maintenance policy documents, manuals and handbooks
that contain the Agency’s rules, standards, and policies that govern maintenance and management of public
housing, including a description of any measures necessary for the prevention or eradication of pest
infestation (which includes cockroach infestation) and the policies governing Section 8 management.
(1) Public Housing Maintenance and Management: (list below)
The PHA does not administer public housing.
(2) Section 8 Management: (list below)
o Section 8 Administrative Plan
Carlsbad PHA Annual Plan - FY 2003 29
6. PHA Grievance Procedures
[24 CFR Part 903.7 9 (f)]
Exemptions from component 6: High performing PHAs are not required to complete component 6. Section
8-Only PHAs are exempt from sub-component 6A.
A. Public Housing
1. 0 Yes 0 No: Has the PHA established any written grievance procedures in addition
to federal requirements found at 24 CFR Part 966, Subpart B, for
residents of public housing?
If yes, list additions to federal requirements below:
2. Which PHA office should residents or applicants to public housing contact to initiate
0 PHA main administrative office 0 PHA development management offices 0 Other (list below)
the PHA grievance process? (select all that apply)
B. Section 8 Tenant-Based Assistance
1. Yes 0 No: Has the PHA established informal review procedures for applicants to
the Section 8 tenant-based assistance program and informal hearing
procedures for families assisted by the Section 8 tenant-based
assistance program in addition to federal requirements found at 24
CFR 982?
If yes, list additions to federal requirements below:
After a hearing date is agreed to, the family may request to reschedule only upon showing
“good cause”, which is defined as an unavoidable conflict which affects the health, safety
or welfare of the family. If a family does not appear at a scheduled hearing and has not
rescheduled the hearing in advance, the family must contact the HA within 24 hours,
excluding weekends and holidays. The HA will reschedule the hearing only if the family
can show good cause for the failure to appear.
The family has the right to present written or oral objections to the HA’s determination;
examine the documents in the file which are the basis for the HA’s action, and all
documents submitted to the Hearing Officer; copy any relevant documents at the HA
expense; present any information of witnesses pertinent to the issue of the hearing;
request the HA staff be available or present at the hearing to answer questions pertinent to
the case; and be represented by legal counsel, advocate, or other designated representative
at their own expense. In no case will the family be allowed to remove the file from the
HA’s office.
Carlsbad PHA Annual Plan - FY 2003 30 Pl
The HA has a right to present evidence and any information pertinent to the issue of the
hearing; be notified if the family intends to be represented by legal counsel, advocate, or
another party; examine and copy any documents to be used by the family prior to the
hearing; have its attorney present; and have staff persons and other witnesses familiar
with the case present. The Hearing Office will be a program manager from another HA
or a professional mediatodarbitrator. The Hearing Officer may ask the family for
additional information and/or might adjourn the Hearing in order to reconvene at a later
date, before reaching a decision. The Informal Hearing will be recorded and the family
may request a copy of the audio recording.
This section does not apply to Informal Reviews for applicants, as no hearing packets are
prepared by the HA and applicants may provide any relevant information at the Informal
Review.
2. Which PHA office should applicants or assisted families contact to initiate the informal
review and informal hearing processes? (select all that apply)
PHA main administrative office 0 Other (list below)
7. Capital Improvement Needs
[24 CFR Part 903.7 9 (g)]
Exemptions from Component 7: Section 8 only PHAs are not required to complete this component and may
skip to Component 8.
A. Capital Fund Activities
Exemptions from sub-component 7A: PHAs that will not participate in the Capital Fund Program may skip
to component 7B. All other PHAs must complete 7A as instructed.
il) Capital Fund Program Annual Statement
Using parts I, 11, and 111 of the Annual Statement for the Capital Fund Program (CFP), identify capital
activities the PHA is proposing for the upcoming year to ensure long-term physical and social viability of its
public housing developments. This statement can be completed by using the CFP Annual Statement tables
provided in the table library at the end of the PHA Plan template OR, at the PHA’s option, by completing
and attaching a properly updated HUD-52837.
Select one: 0 The Capital Fund Program Annual Statement is provided as an attachment to the
-or-
PHA Plan at Attachment (state name)
The Capital Fund Program Annual Statement is provided below: (if selected,
copy the CFP Annual Statement from the Table Library and insert here)
Carlsbad PHA Annual Plan - FY 2003 31
12) Optional 5-Year Action Plan
Agencies are encouraged to include a 5-Year Action Plan covering capital work items. This statement can
be completed by using the 5 Year Action Plan table provided in the table library at the end of the PHA Plan
template OR by completing and attaching a properly updated HUD-52834.
a. Yes 0 No: Is the PHA providing an optional 5-Year Action Plan for the Capital
Fund? (if no, skip to sub-component 7B)
b. If yes to question a, select one:
The Capital Fund Program 5-Year Action Plan is provided as an attachment to the
-or-
PHA Plan at Attachment (state name
0 The Capital Fund Program 5-Year Action Plan is provided below: (if selected,
copy the CFP optional 5 Year Action Plan from the Table Library and insert here)
B. HOPE VI and Public Housing Development and Replacement
Activities (Non-Capital Fund)
Applicability of sub-component 7B: All PHAs administering public housing. Identify any approved HOPE
VI andor public housing development or replacement activities not described in the Capital Fund Program
Annual Statement.
0 Yes 0 No: a) Has the PHA received a HOPE VI revitalization grant? (if no, skip to
question c; if yes, provide responses to question b for each grant,
copying and completing as many times as necessary)
b) Status of HOPE VI revitalization grant (complete one set of
questions for each grant)
1. Development name:
2. Development (project) number:
3. Status of grant: (select the statement that best describes the current
status) 0 Revitalization Plan under development 0 Revitalization Plan submitted, pending approval
Revitalization Plan approved 0 Activities pursuant to an approved Revitalization Plan
underway
0 Yes 0 No: c) Does the PHA plan to apply for a HOPE VI Revitalization grant in
the Plan year?
If yes, list development name/s below:
Carlsbad PHA Annual Plan - FY 2003 32
Yes c] No: d) Will the PHA be engaging in any mixed-finance development
activities for public housing in the Plan year?
If yes, list developments or activities below:
c] Yes No: e) Will the PHA be conducting any other public housing development
or replacement activities not discussed in the Capital Fund
Program Annual Statement?
If yes, list developments or activities below:
- 8. Demolition and Disposition
[24 CFR Part 903.7 9 (h)]
Applicability of component 8: Section 8 only PHAs are not required to complete this section.
1. c] Yes 0 No: Does the PHA plan to conduct any demolition or disposition
activities (pursuant to section 18 of the U.S. Housing Act of 1937
(42 U.S.C. 1437~)) in the plan Fiscal Year? (If “No”, skip to
component 9; if “yes”, complete one activity description for each
development.)
2. Activity Description
0 Yes 0 No: Has the PHA provided the activities description information in the
optional Public Housing Asset Management Table? (If “yes”, skip
to’ component 9. If “No”, complete the Activity Description table
below.)
DemolitiodDisposition Activity Description
la. Development name:
lb. Development (project) number:
2. Activity type: Demolition 0
3. Application status (select one)
Disposition c]
Approved
Submitted, pending approval 0
Planned application c]
4. Date application approved, submitted, or planned for submission: (DD/MM/YY)
5. Number of units affected:
6. Coverage of action (select one) 0 Part of the development 0 Total development
7. Timeline for activity:
a. Actual or projected start date of activity:
Carlsbad PHA Annual Plan - FY 2003 33
1 b. Projected end date of activity:
Carlsbad PHA Annual Plan - FY 2003 34 (03
- 8. Designation of Public Housing for Occupancy by Elderly Families or
Families with Disabilities or Elderly Families and Families with
Disabilities
[24 CFR Part 903.7 9 (i>]
Exemptions from Component 9; Section 8 only PHAs are not required to complete this section.
1. 0 Yes 0 No: Has the PHA designated or applied for approval to designate or
does the PHA plan to apply to designate any public housing for
occupancy only by the elderly families or only by families with
disabilities, or by elderly families and families with disabilities or
will apply for designation for occupancy by only elderly families or
only families with disabilities, or by elderly families and families
with disabilities as provided by section 7 of the U.S. Housing Act
of 1937 (42 U.S.C. 1437e) in the upcoming fiscal year? (If “No”,
skip to component 10. If “yes”, complete one activity description
for each development, unless the PHA is eligible to complete a
streamlined submission; PHAs completing streamlined
submissions may skip to component 10.)
2. Activity Description 0 Yes 0 No: Has the PHA provided all required activity description information
for this component in the optional Public Housing Asset
Management Table? If “yes”, skip to component 10. If “No”,
complete the Activity Description table below.
Designation of Public Housing Activity Description
la. Development name:
1 b. Development (project) number:
2. Designation type:
Occupancy by only the elderly 0
Occupancy by families with disabilities 0
Occupancy by only elderly families and families with disabilities 0
Approved; included in the PHA’s Designation Plan
Submitted, pending approval 0
Planned application 0
3. Application status (select one)
4. Date this designation approved, submitted, or planned for submission: JDD/MM/YY)
5. If approved, will this designation constitute a (select one) 2 New Designation Plan 3 Revision of a previously-approved Designation Plan?
5. Number of units affected:
7. Coverage of action (select one) 2 Part of the development 7 Total development
Carlsbad PHA Annual Plan - FY 2003 35
10. Conversion of Public Housing to Tenant-Based Assistance
[24 CFR Part 903.7 9 (i)]
Exemptions from Component 10; Section 8 only PHAs are not required to complete this section.
A. Assessments of Reasonable Revitalization Pursuant to section 202 of the HUD
FY 1996 HUD Appropriations Act
1.0 Yes 0 No: Have any of the PHA’s developments or portions of developments
been identified by HUD or the PHA as covered under section 202
of the HUD FY 1996 HUD Appropriations Act? (If “No”, skip to
component 11; if “yes”, complete one activity description for each
identified development, unless eligible to complete a streamlined
submission. PHAs completing streamlined submissions may skip
to component 11 .)
2. Activity Description 0 Yes 0 No: , Has the PHA provided all required activity description information
for this component in the optional Public Housing Asset
Management Table? If “yes”, skip to component 11. If “No”,
complete the Activity Description table below.
Conversion of Public Housing Activity Description
1 a. Development name:
lb. Development (project) number:
2. What is the status of the required assessment? 0 Assessment underway 0 Assessment results submitted to HUD 0 Assessment results approved by HUD (if marked, proceed to next
0 Other (explain below)
question)
3. 0 Yes 0 No: Is a Conversion Plan required? (If yes, go to block 4; if no, go to
block 5.)
4. Status of Conversion Plan (select the statement that best describes the current
status) 0 Conversion Plan in development 0 Conversion Plan submitted to HUD on: (DD/”/YYYY) 0 Conversion Plan approved by HUD on: (DD/MM/YYYY) 0 Activities pursuant to HUD-approved Conversion Plan underway
5. Description of how requirements of Section 202 are being satisfied by means other
than conversion (select one)
Units addressed in a pending or approved demolition application (date
0 Units addressed in a pending or approved HOPE VI demolition application
submitted or approved:
Carlsbad PHA Annual Plan - FY 2003 36 b5
(date submitted or approved: )
(date submitted or approved: )
[7 Units addressed in a pending or approved HOPE VI Revitalization Plan
Requirements no longer applicable: vacancy rates are less than 10 percent 0 Requirements no longer applicable: site now has less than 300 units 0 Other: (describe below)
I B. Reserved for Conversions pursuant to Section 22 of the U.S. Housing Act of 1937 I
I C. Reserved for Conversions pursuant to Section 33 of the U.S. Housing Act of 1937 I
11. Homeownership Programs Administered by the PHA
[24 CFR Part 903.7 9 (k)]
A. Public Housing
Exemptions from Component 11A: Section 8 only PHAs are not required to complete 1 1A.
1. 0 Yes 0 No: Does the PHA administer any homeownership programs
administered by the PHA under an approved section 5(h)
homeownership program (42 U.S.C. 1437c(h)), or an approved
HOPE I program (42 U.S.C. 1437aaa) or has the PHA applied or
plan to apply to administer any homeownership programs under
section 5(h), the HOPE I program, or section 32 of the U.S.
Housing Act of 1937 (42 U.S.C. 14372-4). (If “No”, skip to
component 11B; if “yes”, complete one activity description for
each applicable progradplan, unless eligible to complete a
streamlined submission due to small PHA or high performing
PHA status. PHAs completing streamlined submissions may skip
to component 11B.)
2. Activity Description 0 Yes No: Has the PHA provided all required activity description information
for this component in the optional Public Housing Asset
Management Table? (If “yes”, skip to component 12. If “No”,
complete the Activity Description table below.)
Carlsbad PHA Annual Plan - FY 2003 37
Public Housing Homeownership Activity Description
(Complete one for each development affected)
la. Development name:
lb. Development (project) number:
2. Federal Program Agency: 0 HOPE1 -
0 Turnkey III 0 Section 32 of the USHA of 1937 (effective 10/1/99)
Approved; included in the PHA’s Homeownership Plaflrogram 0 Submitted, pending approval 0 Planned application
0 500
3. Application status: (select one)
4. Date Homeownership PlanlProgram approved, submitted, or planned for submission:
JDD/”/YYYY)
5. Number of units affected:
6. Coverage of action: (select one) 0 Part of the development 0 Total development
B. Section 8 Tenant Based Assistance
1. 0 Yes Ix) No: Does the PHA plan to administer a Section 8 Homeownership
program pursuant to Section 8(y) of the U.S.H.A. of 1937, as
implemented by 24 CFR part 982 ? (If “No”, skip to component
12; if “yes”, describe each program using the table below (copy
and complete questions for each program identified), unless the
PHA is eligible to complete a streamlined submission due to high
performer status. High performing PHAs may skip to
component 12.)
Note: The PHA will, at a minimum, offer homeownership assistance if needed,as a
reasonable accommodation for a family member who is a person with disabilities.
The PHA has analyzed implementing a Section 8 Homeownership Program and
made the determination that at this time it would not be viable due to lack of
funding and the high cost of housing.
Carlsbad PHA Annual Plan - Yj( 2003 38
2. Program Description:
a. Size of Program
Yes c] No: ,Will the PHA limit the number of families participating in the
section 8 homeownership option?
If the answer to the question above was yes, which statement best describes the
number of participants? (select one) 0 25 or fewer participants 0 26 - 50 participants 0 51 to 100 participants
more than 100 participants
b. PHA-established eligibility criteria 0 Yes 0 No: Will the PHA's program have eligibility criteria for participation in its
Section 8 Homeownership Option program in addition to HUD
criteria?
If yes, list criteria below:
12. PHA Community Service and Self-sufficiency Programs
[24 CFR Part 903.7 9 (l)]
Exemptions from Component 12: High performing and small PHAs are not required to complete this
component. Section 8-Only PHAs are not required to complete sub-component C.
A. PHA Coordination with the Welfare (TAW) Agency
1. Cooperative agreements: 0 Yes No: Has the PHA has-entered into a cooperative agreement with the TAW
Agency, to share information and/or target supportive services (as
contemplated by section 12(d)(7) of the Housing Act of 1937)?
If yes, what was the date that agreement was signed? DD/MM/YY
2. Other coordination efforts between the PHA and TAW agency (select all that apply)
Client referrals
Information sharing regarding mutual clients (for rent determinations and
otherwise)
Coordinate the provision of specific social and self-sufficiency services and
programs to eligible families
Jointly administer programs
Partner to administer a HUD Welfare-to-Work voucher program 0 Joint administration of other demonstration program
Other (describe)
Quarterly Community Agency Interchange meetings
Carlsbad PHA Annual Plan - FY 2003 39
B. Services and programs offered to residents and participants
(1) General
a. Self-Sufficiency Policies
Which, if any of the following discretionary policies will the PHA employ to
enhance the economic and social self-sufficiency of assisted families in the
following areas? (select all that apply)
Public housing rent determination policies 0 Public housing admissions policies 0 Section 8 admissions policies 0 Preference in admission to section 8 for certain public housing families 0 Preferences for families working or engaging in training or education
0 Preference/eligibility for public housing homeownership option
0 Preference/eligibility for section 8 homeownership option participation 0 Other policies (list below)
programs for non-housing programs operated or coordinated by the PHA
participation
b. Economic and Social self-sufficiency programs
Yes 0 No: Does the PHA coordinate, promote or provide any programs
to enhance the economic and social self-sufficiency of
residents? (If “yes”, complete the following table; if “no” skip
to sub-component 2, Family Self Sufficiency Programs. The
position of the table may be altered to facilitate its use. )
Services and Programs
Program Name & Description
Size (including location, if appropriate)
Estimated
Community Opportunities
county) Counseling Program)
entire Program (Regional Opportunity
500 (for
(waiting
listhandom
selectiodspecific
criteridother)
Specific criteria
related to
suitability for the
program
I I I I 1 I
Access
(development office I
PHA main office I
other provider name)
Fair Housing Council
/Eligibility
(public housing or
section 8
participants or
both)
Both Section 8
and public housing
participants are
eligible
Carlsbad PHA Annual Plan - FY 2003 40 b9
12) Family Self Sufficiency prograds
a. Particbation DescriDtion
Family Self Sufficiency (FSS) Participation
Program Required Number of Participants
32 30 Section 8
Not Applicable Public Housing
Actual Number of Participants
(start of FY 2000 Estimate) (As of: DD/"/YY)
As of: 02/01/03
b. w Yes No: If the PHA is not maintaining the minimum program size required
by HUD, does the most recent FSS Action Plan address the steps
the PHA plans to take to achieve at least the minimum program
size?
If no, list steps the PHA will take below:
C. Welfare Benefit Reductions
1. The PHA is complying with the statutory requirements of section 12(d) of the U.S.
Housing Act of 1937 (relating to the treatment of income changes resulting from
welfare program requirements) by: (select all that apply) 0 Adopting appropriate changes to the PHA's public housing rent determination
policies and train staff to carry out those policies
Informing residents of new policy on admission and reexamination
Actively notifying residents of new policy at times in addition to admission and
reexamination. w Establishing or pursuing a cooperative agreement with all appropriate TAM;
agencies regarding the exchange of information and coordination of services 0 Establishing a protocol for exchange of information with all appropriate TAM;
agencies
Other: (list below)
D. Reserved for Community Service Requirement pursuant to section 12(c) of the
U.S. Housing Act of 1937
Carlsbad PHA Annual Plan - FY 2003 41
13. PHA Safety and Crime Prevention Measures
[24 CFR Part 903.7 9 (m)]
Exemptions from Component 13: High performing and small PHAs not participating in PHDEP and
Section 8 Only PHAs may skip to component 15. High Performing and small PHAs that are participating in
PHDEP and are submitting a PHDEP Plan with this PHA Plan may skip to sub-component D.
A. Need for measures to ensure the safety of public housing residents
1. Describe the need for measures to ensure the safety of public housing residents (select
High incidence of violent and/or drug-related crime in some or all of the PHA’s
developments 0 High incidence of violent and/or drug-related crime in the areas surrounding or
adjacent to the PHA’s developments 0 Residents fearful for their safety and/or the safety of their children
Observed lower-level crime, vandalism and/or graffiti 0 People on waiting list unwilling to move into one or more developments due to
0 Other (describe below)
all that apply)
perceived and/or actual levels of violent and/or drug-related crime
2. What information or data did the PHA used to determine the need for PHA actions to
improve safety of residents (select all that apply).
0 Safety and security survey of residents
Analysis of crime statistics over time for crimes committed “in and around”
0 Analysis of cost trends over time for repair of vandalism and removal of graffiti 0 Resident reports 0 PHA employee reports
Police reports 0 Demonstrable, quantifiable success with previous or ongoing anticrime/anti drug
0 Other (describe below)
public housing Agency
programs
3. Which developments are most affected? (list below)
Carlsbad PHA Annual Plan - Ey 2003 42
B. Crime and Drug Prevention activities the PHA has undertaken or plans to
undertake in the next PHA fiscal year
1. List the crime prevention activities the PHA has undertaken or plans to undertake:
(select all that apply) 0 Contracting with outside andor resident organizations for the provision of crime-
0 Crime Prevention Through Environmental Design 0 Activities targeted to at-risk youth, adults, or seniors
Volunteer Resident PatrolBlock Watchers Program 0 Other (describe below)
andor drug-prevention activities
2. Which developments are most affected? (list below)
C. Coordination between PHA and the police
1. Describe the coordination between the PHA and the appropriate police precincts for
carrying out crime prevention measures and activities: (select all that apply)
Police involvement in development, implementation, andor ongoing evaluation
Police provide crime data to housing Agency staff for analysis and action I7 Police have established a physical presence on housing Agency property (e&,
Police regularly testify in and otherwise support eviction cases 0 Police regularly meet with the PHA management and residents 0 Agreement between PHA and local law enforcement agency for provision of
above-baseline law enforcement services 0 Other activities (list below)
2. Which developments are most affected? (list below)
of drug-elimination plan
community policing office, officer in residence) .
D. Additional information as required by PHDEPPHDEP Plan
PHAs eligible for FY 2000 PHDEP funds must provide a PHDEP Plan meeting specified requirements
prior to receipt of PHDEP funds.
0 Yes 0 No: Is the PHA eligible to participate in the PHDEP in the fiscal year
Yes 0 No: Has the PHA included the PHDEP Plan for FY 2000 in this PHA Plan?
Yes 0 No: This PHDEP Plan is an Attachment. (Attachment Filename: -)
covered by this PHA Plan?
Carlsbad PHA Annual Plan - FY 2003 43
114. RESERVED FOR PET POLICY
[24 CFR Part 903.7 9 (n)]
15. Civil Rights Certifications
[24 CFR Part 903.7 9 (o)]
Civil rights certifications are included in the PHA Plan Certifications of Compliance with
the PHA Plans and Related Regulations.
16. Fiscal Audit
[24 CFR Part 903.7 9 (p)] .
1. Yes No: Is the PHA required to have an audit conducted under section
5(h)(2) of the U.S. Housing Act of 1937 (42 U S.C. 1437c(h))?
(If no, skip to component 17.)
2. Yes 0 No: Was the most recent fiscal audit submitted to HUD?
3. Yes No: Were there any findings as the result of that audit?
4. Yes 0 No: If there were any findings, do any remain unresolved?
If yes, how many unresolved findings remain?
5.'0 Yes 0 No: Have responses to any unresolved findings been submitted to
, HUD?
If not, when are they due (state below)?
17. PHA Asset Management
[24 CFR Part 903.7 9 (q)l
Exemptions from component 17: Section 8 Only PHAs are not required to complete this component. High
performing and small PHAs are not required to complete this component.
1. 0 Yes 0 No: Is the PHA engaging in any activities that will contribute to the long-
term asset management of its public housing stock , including how
the Agency will plan for long-term operating, capital investment,
rehabilitation, modernization, disposition, and other needs that have
not been addressed elsewhere in this PHA Plan?
2. What types of asset management activities will the PHA undertake? (select all that
0 0 0 0 0
apply) Not applicable
Private management
Development-based accounting
Comprehensive stock assessment
Other: (list below)
Carlsbad PHA Annual Plan - FY 2003 44
3. 0 Yes 0 No: Has the PHA included descriptions of asset management activities in
the optional Public Housing Asset Management Table?
18. Other Information
[24 CFR Part 903.7 9 (r)]
A. Resident Advisory Board Recommendations
1. IXI Yes 0 No: Did the PHA receive any comments on the PHA Plan from the
Resident Advisory Boards?
2. If yes, the comments are: (if comments were received, the PHA MUST select one)
Attached at Attachment (File name) IXI Provided below:
3. In what manner did the PHA address those comments? (select all that apply)
Considered comments, but determined that no changes to the PHA Plan were
necessary.
List changes below:
0 The PHA changed portions of the PHA Plan in response to comments
0 Other: (list below)
Resident Advisory Board Recommendations
0 Rent Control in the area to protect renters
0 Home Ownership utilizing Section 8 funds
Carlsbad PHA Annual Plan - FY 2003 45
B. Description of Election process for Residents on the PHA Board
1. [7 Yes No: Does the PHA meet the exemption criteria provided section
2(b)(2) of the U.S. Housing Act of 1937? (If no, continue to
question 2; if yes, skip to sub-component C.)
2. 0 Yes No: Was the resident who serves on the PHA Board elected by the
residents? (If yes, continue to question 3; if no, skip to sub-
component C.)
3. Description of Resident Election Process
a. Nomination of candidates for place on the ballot: (select all that apply) 0 Candidates were nominated by resident and assisted family organizations 0 Candidates could be nominated by any adult recipient of PHA assistance
Self-nomination: Candidates registered with the PHA and requested a place on
E Other: (describe)
ballot
Fliers were sent to active participants, applicants going through the
eligibility process and posted in the lobby of the Housing and
Redevelopment Department inviting interested individuals to participate.
b. Eligible candidates: (select one)
Any recipient of PHA assistance 0 Any head of household receiving PHA assistance 0 Any adult recipient of PHA assistance 0 Any adult member of a resident or assisted family organization (xi Other (list)
Any recipient of PHA assistance or individual on the waiting list or
interested in the Rental Assistance Program.
c. Eligible voters: (select all that apply)
All adult recipients of PHA assistance (public housing and section 8 tenant-based
assistance) 0 Representatives of all PHA resident and assisted family organizations
Other (list)
The first fifteen people to respond and were interested and able to attend
were included in the Resident Advisory Board meeting held on March 24,
2003.
Carlsbad PHA Annual Plan - FY 2003 46
C. Statement of Consistency with the Consolidated Plan
For each applicable Consolidated Plan, make the following statement (copy questions as many times as
necessary).
1. Consolidated Plan jurisdiction: (provide name here)
CITY OF CARLSBAD
2. The PHA has taken the following steps to ensure consistency of this PHA Plan with
the Consolidated Plan for the jurisdiction: (select all that apply)
The PHA has based its statement of needs of families in the jurisdiction on the
needs expressed in the Consolidated Plank
The PHA has participated in any consultation process organized and offered by
the Consolidated Plan agency in the development of the Consolidated Plan.
The PHA has consulted with the Consolidated Plan agency during the
development of this PHA Plan.
Activities to be undertaken by the PHA in the coming year are consistent with the
initiatives contained in the Consolidated Plan. (list below)
Provide direct benefit to lower income persons through the provision or
retention of affordable housing units within Carlsbad - PHA has established a
local priority to assist applicants who are at or below 30% of the AMI. 0 Other: (list below)
2. The Consolidated Plan of the jurisdiction supports the PHA Plan with the following
Providing HOME funds to develop an affordable housing project that will
actions and commitments: (describe below)
increase the available affordable housing in the jurisdiction.
D. Other Information Required by HUD
Use this section to provide any additional information requested by HUD.
Carlsbad PHA Annual Plan - FY 2003 47
Attachments
STATEMENT OF PROGRESS IN MEETING THE 5-YEAR PLAN
AND GOALS
PHA Goal: Expand the supply of assisted housing:
The Carlsbad Housing Agency submitted an application for the Section 8 Housing Choice
Voucher Incremental Funding Program and will continue to submit applications in
response to Notices of Funding Available (NOFA). The Housing Agency has received
125 additional Vouchers since FY 2000.
Through the City’s Inclusionary Housing requirement approximately 140 units have been
developed, since FY 2000,. providing additional opportunities for Section 8 participants
especially in a tight rental market.
PHA Goal: Leverage private or other public funds to create additional housing
opportunities:
The Carlsbad Housing Agency has utilized the Inclusionary Housing Ordinance, Housing
Trust funds, Redevelopment funds, CDBG funds and HOME funds to assist development
of additional affordable housing opportunities. The following are in the process of
development or approval:
Sunny Creek 50 rental units - completed November 2002
0 Calavera Hills 106 rental units
Villages of La Costa 180 rental units
0 Kelly Ranch 122 rental units
Also, the agency is in the process of purchasing approximately .5 acre of land within the
Redevelopment area to potentially provide another 10 rental units.
In addition, the following for-sale affordable units are in the process of development or
approval:
0 Village by the Sea Condos 10 units
0 Rose Bay Townhomes 24 units
0 Laguna Point Condos 3 units
Bressi Ranch 100 units
PHA Goal: Improve the quality of assisted housing:
0 The Carlsbad Housing Agency received a “High Performer” ranking on the
SEMAP Certification for FY 2001. The PHA has submitted the SEMAP
Certification for FY 2002 and is awaiting notification from HUD of the final
ranking.
Carlsbad PHA Annual Plan - FY 2003 48
Applicants, participants, property owners and members of the community
continually recognize the Housing Agency as providing excellent customer
service.
The Housing Agency is in the process of developing a rental property owner
survey to: . Measure the overall satisfaction of the Housing Agency’s customer service; . Determine interest in an “Electronic Deposit” system for Housing Assistance . Evaluate the level of interest for Owner educational workshops; and . Identify rental owner’s reservations andor objections to participation in the
The Housing Agency is continually looking at areas to streamline the lease
process; the majority of initial HAP checks to owners are mailed within two
weeks of the effective lease date.
The Housing Agency is aggressively working towards increasing the utilization
rate. The waiting time for a resident, whose income is less than 30% of the AMI,
has been reduced to approximately 6 months to 1 year.
The Housing Agency developed a Rental Assistance Participant Education
Enhancement Program and the following informational workshops have been
conducted or will be conducted prior to June 30,2003:
o Fair Housing and Tenant’s Rights and Housing Education and Eviction
o A Fair Housing and TenantLundlord Seminar - conducted in English and
o Section 8 Rental Assistance Program - conducted in Spanish.
o North County Lifeline Family Development’s Personal Growth Workshops
’ . Identify areas of service that need improvement;
Payments;
Rental Assistance Program.
Prevention.
Spanish.
The Housing Agency is in the process of developing a survey to determine the
educational interests andor needs of the participants.
PHA Goal: Increase assisted housing choices:
The Carlsbad Housing Agency continues to provide voucher mobility counseling at all
briefings, intakes and move appointments. The Housing Agency conducted one Rental
Property Owner informational workshop on April 14,2003 in collaboration with the other
housing agencies in San Diego County. The payment standards were increased October
1, 2002 to 110% of the HUD Fair Market Rents to increase housing opportunities for
Section 8 participants. A large number of contacts have been made with potential
property owners who are interested in participating in the Section 8 program and the
agency has recruited 36 new owners to date.
Carlsbad PHA Annual Plan - FY 2003 49 10
PHA Goal: Promote self-sufficiency and asset development of assisted households:
The Carlsbad Housing Agency continues to administer a Family Self-sufficiency
Program.
Housing staff meets at least bi-annually and communicates on a regular basis with
agencies that assist persons with disabilities to assist mutual clients and to obtain
information about supportive services available for persons with disabilities.
The Carlsbad Housing Agency provides information to participants on
homeownership opportunities and first-time homebuyers programs that the
department offers. In fiscal year 2002, the programs offered were: Mortgage
Credit Certificate Program (MCC) and Lease to Purchase Program. In addition,
the agency provided information on the Rose Bay Town Homes and Jefferson
Senior Condominiums, which are offering 50 affordable for-sale units.
PHA Goal: Ensure Equal Opportunity in Housing for all Americans:
The Housing Agency continues to provide information about equal opportunity and fair
housing at all Section 8 Program briefings, and upon request from participants and the
public. The Agency contracts with Heartland Human Relations and Fair Housing
Association to provide staff and property owners fair housing training and provide fair
housing assistance to Carlsbad residents. The Housing Agency provides information
regarding reasonable accommodation to participants and applicants, and offers reasonable
accommodation for persons with disabilities when appropriate. The Housing Agency has
published a packet for persons with disabilities, including information on agencies that
assist persons with disabilities, accessible units, and financial resources for making
alterations to units.
RESIDENT MEMBERSHIP OF THE PHA GOVERNING BOARD
The Housing Commission consists of five members, two of which are participants of the
Section 8 program. The Chairperson of the Housing and Redevelopment Commission
appoints the members of the Housing Commission. The two participant members are:
Bobbie Smith term expires: July 2003
Currently vacant term expires: July 2003
MEMBERSHIP OF THE RESIDENT ADVISORY BOARD
The following individuals comprised the Resident Advisory Board:
John Bohn
Gene Glessner
Todd Ratzesberger
Cassie Tolmachoff
Emelda Bradwell
Toni Perrine
Margaret Schraml
Mirella Wentz
Carlsbad PHA Annual Plan - FY 2003 50
Use this section to provide any additional attachments referenced in the Plans.
PHA Plan
Table Library
Component 7
Capital Fund Program Annual Statement
Parts I, 11, and I1
Annual Statement
Capital Fund Program (CFP) Part I: Summary
Capital Fund Grant Number FFY of Grant Approval: ["/YYYY) 0 Original Annual Statement
lLine No. Summary by Development Account I Total
Lost Estimatedl
Carlsbad PHA Annual Plan - FY 2003 51
Annual Statement
Capital Fund Program (CFP) Part 11: Supporting Table
Development
Jumber/Name
1A-Wide Activities
-
1
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-
- Annual Statement
3eneral Description of Major Work
Zategories
Ievelopment
4ccount
Jumber
Capital Fund Program (CFP) Part 111: Implementation Schedule
I Development
Numbermame
HA-Wide Activities
?otal
istimated
2ost
All Funds Obligated
(Quarter Ending Date)
All Funds Expended
(Quarter Ending Date)
Carlsbad PHA Annual Plan - FY 2003 52
Carlsbad PHA Annual Plan - FY 2003 53
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ATTACHMENT
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ATTACHMENT
City of Carlsbad
Housing and Redevelopment Department
* Rental Assistance
*Homebuyers Assistance * New Construction * Rehabilitation
*Social Services * Family Self-Sufficien cy *Career Development ancing Opportunities
* New Products *State Funds
*Federal Funds
"-
PROOF OF PUBLICATION
(2010 4% 2011 C.C.P.)
STATE OF CALIFORNIA
County of San Diego
I am a citizen of the United States and a resident of
the County aforesaid: I am over the age of eighteen
years and not a party to or interested in the
above-entitled matter. I am the principal clerk of
the printer of
North County Times
Formerly 'mown as the Blade-Citizen and The
Times-Advocate and which newspapers have been
adjudicated newspapers of general circulation by
the Superior Court of the County of San Diego,
State of California, for the County of San Diego,
This space is for the County Clerk's Filing Stamp
Proof of Publication of
that the notice of which the annexed is a p?' ' '
copy (set in type not smaller than nonpariel: CITY OF CARCsaAD
been published in each regular and entire iss
said newspaper and not in any supplement tk
PUBLIC HOUSING AGENCY (PHA)
ment Commission of the City of Carlsbad wighold a ublic &arlng in the Ci on the following dates, to-wit:
NOTICE OF PUBLIC HEARING
ANNUAL PLAN FY 2003
NOTICE IS HEREBY GIVEN that the Housin and Redevelo
Council Chambers. 1200 Carlsbad Villa e Drive, Car4)sbad. California. at 6:$ PM on Tuesda , A ril 15.2003 to consger a proval of the Public dousyng Agency PHA) Annual p&, and authorizing submittal of the PHA Plan to tie U. S. Department of Housing and Urban Development.
I certify (or
APRIL
declare) J The City of Carlsbads PHA Plan is available for ublic review. Copies of WS document are available for review at Ci Hall (8ty Clerks
Drive and 1775 Dove Lane) .%e Community Develo ment Office - 1200 Carlsbad Vffla e Drive), (2% Libraries (1250 Carlsbad Village
Department 1635 Faraday Avenue). Housing and &development De artment 12965 Roosevelt Street, Suite B) and the Senior Center
12,2003
under penalty of perju (7A me Avenue).
the foregoing
Dated at
This
is true and correct.
SAN MARCOS,
14TH
Cali
HOUSING AND REDEVELOPMENT COMMISSION of APRIL, 2003 irprll12.1009
Signature
NORTH COUNTY TIMES
Legal Advertising
CITY OF CARLSBAD
NOTICE OF PUBLIC HEARING
PUBLIC HOUSING AGENCY (PHA) ANNUAL PLAN FY 2003
NOTICE IS HEREBY GIVEN that the Housing and Redevelopment Commission of the
City of Carlsbad will hold a public hearing in the City Council Chambers, 1200 Carlsbad
Village Drive, Carlsbad, California, at 6:OO PM on Tuesday, April 15, 2003, to consider
approval of the Public Housing Agency (PHA) Annual Plan and authorizing submittal of
the PHA Plan to the U. S. Department of Housing and Urban Development.
The City of Carlsbad’s PHA Plan is available for public review. Copies of this document
are available for review at City Hall (City Clerk‘s Office - 1200 Carlsbad Village Drive), City
Libraries (1250 Carlsbad Village Drive and 1775 Dove Lane), the Community
Development Department (1 635 Faraday Avenue), Housing and Redevelopment
Department (2965 Roosevelt Street, Suite B) and the Senior Center (799 Pine Avenue).
Those persons wishing to speak on this proposal are cordially invited to attend the public
hearing. Please contact the Housing and Redevelopment Department at 760/434-2816 to
arrange for translators or other special services needed to participate in the public hearing
process. Copies of the Agenda Bill and draft PHA Plan are available in the Housing and
Redevelopment office. If you have any questions or would like a copy of the Agenda Bill,
please contact Roberta “Bobbi” Nunn, Housing Program Manager, in the Housing and
Redevelopment Department at (760) 434-2816. You may also provide your comments in
writing to the Housing and Redevelopment Department at 2965 Roosevelt Street, Suite B,
Carlsbad, CA 92008 or by e-mail to bnunn@ci.carlsbad.ca.us.
HOUSING AND REDEVELOPMENT COMMISSION
From: Karen Kundtz
To: Kpeczeli@NCTimes.com
Date: 4/9/03 10:05AM
Subject: Public Hearing Notice
Karen, Per our phone conversation this morning, here's a notice that we need published in the Sat. 4/12
paper. It should be a border ad with the City Seal, approx. 4x4 in size. Please respond to this email to confirm receipt of the notice. Thank you, Karen Kundtz Assistant City Clerk ' City of Carlsbad
760-434-291 7
April 4,2003
TO: CITY CLERK'S OFFICE
FROM: Housing Program Manage
PUBLIC HEARING REQUEST
Attached is material necessary for publication to notice the solicitation of comments on
the City of Carlsbad's Public Housing Agency (PHA) Plan for Fiscal Year 2003. It is
requested that this item be scheduled and noticed for the April 15th Housing and
Redevelopment Commission meeting. This item requires a 3-day notice period.
Thank you for your assistance and please feel free to call me at ext. 2816 if you have any
questions.
Roberta "Bobbi" Nunn
Attachment