HomeMy WebLinkAbout2004-04-20; Housing & Redevelopment Commission; 365; Carlsbad public housing agency annual plan FY 2004HOUSING & REDEVELOPMENT COMMISSION - AGENDA BILL
AB# 365 TITLE:
MTG. 4/20/04 CARLSBAD PUBLIC HOUSING AGENCY
ANNUAL PLAN FY 2004
DEPT. HlRED
0
CITY ATTY. &
CITY MGRZii
RECOMMENDED ACTION:
HOLD a Public Hearing and ADOPT Housing and Redevelopment Commission Resolution
No. 381 , APPROVING the Carlsbad Public Housing Agency (PHA) Annual Plan
and AUTHORIZING submission to the U.S. Department of Housing and Urban Development.
ITEM EXPLANATION:
The Housing and Redevelopment Department administers the federally funded Section 8
Tenant-Based Rental Assistance Program for the Public Housing Agency in Carlsbad, which
is more specifically known as the Carlsbad Housing Agency. Pursuant to federal regulations,
Public Housing Agencies (PHA) are required to submit a 5-Year Plan which describes the
PHA’s mission, long term goals, and strategy for accomplishing the goals. In addition, an
Annual Plan is required that provides comprehensive and specific information about the
PHA’s operations, policies, strategies, and resources. The Board of Commissioners of the
PHA must adopt the 5-Year and Annual Plans and a copy with required certifications must be
submitted to HUD. A brief discussion of the Annual Plan is noted below.
Annual Plan: The Annual Plan for a PHA that administers the Section 8 Tenant-Based Rental
Assistance Program must address the following:
0 Section 8 Homeownership
0 Project-Based Voucher Programs
0 PHA Statement of Consistency with Consolidated Plan
0 Supporting Documents Available for Review
The Annual Plan also requires a “STATEMENT OF PROGRESS IN MEETING THE 5-YEAR
PLAN GOALS.” This statement is to provide a brief update on the PHAs progress in meeting
its goals as described in the Five-Year Plan. The goals addressed are:
0 Expand the supply of assisted housing.
Leverage private or other public funds to create additional housing opportunities.
0 Improve the quality of assisted housing.
0 Increase assisted housing choices.
0 Promote self-sufficiency and asset development of assisted households.
0 Ensure Equal Opportunity in Housing for all Americans.
For general information, the following documents are referenced in the Plans and
incorporated as exhibits to the Plans:
0 Document A - PHA Certifications of Compliance with the PHA Plans and Related
Regulations Board Resolution
PAGE 2 OF AGENDA BILL NO. 365
0 Document B - Certification of PHA Plan’s Consistency with the City of Carlsbad’s
Consolidated Plan
0 Document C - Regional Analysis of Impediments to Fair Housing Choice in the
San Diego Area, October 2000
0 Document D - City of Carlsbad Consolidated Plan, July 1, 2000 to June 30,2005
0 Document E - Administrative Plan for Section 8 Tenant-Based Rental Assistance
under the Certificate and Voucher Programs, Revised March 1999
0 Document F - City of Carlsbad Family Self-sufficiency Action Plan, December
1993
0 Document G - City of Carlsbad Schedule of Expenditures of Federal and State
Awards, Year ended June 30,2003
0 Document H - Section 8 Management Assessment Program (SEMAP)
Certification, Fiscal Year ended June 30, 2003
Public Review: The PHA Plan must be available for public review and comment prior to
adoption by the Housing and Redevelopment Commission. The public review period ended
on April 12,2004.
HOUSING COMMISSION RECOMMENDATION
The Housing Commission reviewed the PHA Annual Plan at a meeting on March 11, 2004
and adopted Resolution No. 2004-001 recommending that the Housing and Redevelopment
Commission approve the Carlsbad Public Housing Agency (PHA) Annual Plan for
submission to the U. S. Department of Housing and Urban Development.
FISCAL IMPACT:
The PHA Plan will govern the projected $5.9 million to be received by the City of Carlsbad
in fiscal year 2004 from the Federal Government for rental assistance payments and
administration of the program.
EXHIBITS:
1. Housing and Redevelopment Commission Resolution No. 2004-2, to approve the
Carlsbad Public Housing Agency Annual Plan and authorize submission to the U.S.
Department of Housing and Urban Development
PHA Certifications of Compliance with the PHA Plans and Related Regulations
Housing Commission Staff report dated March 11,2004 with attachments
Draft Housing Commission Minutes dated March 1 I, 2004
Annual PHA Plan for Fiscal Year 2004
Exhibits A-H to PHA Plans (on file at: City Hall - City Clerk’s Office, Community
Development Department - Planning Counter, and Housing and Redevelopment
Department - Lobby)
2.
3.
4.
5.
6.
DEPARTMENT CONTACT: Bob bi Nunn , (760) 434-281 6, bnu nn@ci.carlsbad .ca. us
2
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
RESOLUTION NO. 381
A RESOLUTION OF THE HOUSING AND
REDEVELOPMENT COMMISSION OF THE CITY OF
CARLSBAD, CALIFORNIA, AUTHORIZING THE
CHAIRPERSON OF THE HOUSING AND REDEVELOPMENT
COMMISSION TO EXECUTE THE PUBLIC HOUSING
AGENCY (PHA) CERTIFICATIONS OF COMPLIANCE WITH
THE PHA PLANS AND RELATED REGUALTIONS AND
APPROVING SUBMISSION OF THE PHA ANNUAL PLAN
FOR FISCAL YEAR 2004 TO THE U.S. DEPARTMENT OF
HOUSING AND URBAN DEVELOPMENT (HUD)
WHEREAS, the Housing and Redevelopment Commission ("Housing Agency")
administers the Section 8 Tenant-Based Rental Assistance Program; and
WHEREAS, pursuant to the Quality Housing and Work Responsibility Act (QHWRA) of
1998, Public Housing Agencies (PHA) are required to submit a 5 year and Annual Plan to the
Department of Housing and Urban Development (HUD); and
WHEREAS, the Department of Housing and Urban Development (HUD) further requires
that the Housing and Redevelopment Commission approve the PHA Annual Plan for Fiscal Year
2004 and authorize the Chairperson of the Housing and Redevelopment Commission to execute the
PHA Certifications of Compliance with the PHA Plans and Related Regulations for submission to
the U.S. Department of Housing and Urban Development.
NOW, THEREFORE, BE IT HEREBY RESOLVED by the Housing and Redevelopment
Commission of the City of Carlsbad, California, as follows:
1. That the above recitations are true and correct.
3
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
Page 2 Housing and Redevelopment Commission RESOLUTION NO. 381
2. The PHA Annual Plan for Fiscal Year 2004 is hereby approved. The Chairperson of
the Housing and Redevelopment Commission is hereby authorized to execute the
PHA Certifications of Compliance with the PHA Plans and Related Regulations and
submit it to the U.S. Department of Housing and Urban Development.
PASSED, APPROVED AND ADOPTED at a regular meeting of the Housing
Redevelopment Commission of the City of Carlsbad, California, held on the
20th day of April, 2004 by the following vote, to wit:
AYES: Commissioners Lewis, Finnila, Kulchin, Hall and Packard
NOES: None
ABSENT: None
"
CLAUDE A. LEWIS, CHAIRMAN
ATTEST:
RAYMOND R. PATCHETT, SECRETARY
PC RES0 NO. -2-
and
Lt
Streamlined PHA Plan PHA Certifications of Compliance
US. Department of Housing and Urban Development Office of Public and Indian Housing
PHA Certifications of Compliance with the PHA Plans and Related Regulations: Board Resolution to Accompany the Streamlined Annual PHA Plan
Acting on behawof the Board of Commissioners of the Public Housing Agency (PHA) listed below, as its Chairman or other authorized PHA oficial ifthere is no Board of Commissioners, I approve the submission of the streamlined Annual PHA Plan for PHA fiscal year beginning hereinafter referred to as the Streamlined Annual Pian, of which this document is a part and make the following certijications, agreements with, and assurances to the Department of Housing and Urban Development (HUD) in connection with the submission of the Streamlined Plan and implementation thereof
1. The streamlined Annual Plan is consistent with the applicable comprehensive housing affordability strategy (or any streamlined Plan incorporating such strategy) for the jurisdiction in which the PHA is located. 2. The PHA has established a Resident Advisory Board or Boards, the membership of which represents the residents assisted by the PHA, and provided this Board or Boards an opportunity to review and comment on any program and policy changes since submission of the last Annual Plan. 3. The PHA made the proposed streamlined Annual Plan, including policy and program revisions since submission of the last Annual Plan, and all information relevant to the public hearing available for public inspection at least 45 days before the hearing, published a notice that a hearing would be held and conducted a hearing to discuss the streamlined Plan and invited public comment. 4. The PHA will carry out the streamlined Annual Plan in conformity with Title VI of the Civil Rights Act of 1964, the Fair Housing Act, section 504 of the Rehabilitation Act of 1973, and title 11 of the Americans with Disabilities Act of 1990. 5. The PHA will affirmatively further fair housing by examining their programs or proposed programs, identify any impediments to fair housing choice within those programs, address those impediments in a reasonable fashion in view of the resources available and work with local jurisdictions to implement any of the jurisdiction's initiatives to affirmatively further fair housing that require the PHA's involvement and maintain records reflecting these analyses and actions. 6. For streamlined Annual Plans that include a policy or change in policy for site-based waiting lists: The PHA regularly submits required data to HUD's MTCS in an accurate, complete and timely manner (as specified in PM Notice
- The system of site-based waiting lists provides for full disclosure to each applicant in the selection of the development in which to reside, including basic information about available sites; and an estimate of the period of time the applicant would likely have to wait to be admitted to units of different sizes and types at each site; Adoption of site-based waiting list would not violate any court order or settlement agreement or be inconsistent with a pending complaint brought by HUD;
* The PHA shall take reasonable measures to assure that such waiting list is consistent with affinnatively furthering fair housing; The PHA provides for review of its site-based waiting list policy to determine if it is consistent with civil rights laws and certifications, as specified in 24 CFR part 903.7(b)(2). 7. The PHA will comply with the prohibitions against discrimination on the basis of age pursuant to the Age Discrimination Act of 1975. 8. The PHA will comply with the Architectural Bamers Act of 1968 and 24 CFR Part 41, Policies and Procedures for the Enforcement of Standards and Requirements for Accessibility by the Physically Handicapped. 9. The PHA will comply with the requirements of section 3 of the Housing and Urban Development Act of 1968, Employment Opportunities for Low-or Very-Low Income Persons, and with its implementing regulation at 24 CFR Part 135. 10. The PHA has submitted with the streamlined Plan a certification with regard to a drug-fiee workplace required by 24 CFR Part 24, Subpart F. 11. The PHA has submitted with the streamlined Plan a certification with regard to compliance with restrictions on lobbying required by 24 CFR Part 87, together with disclosure forms if required by this Part, and with restrictions on payments to influence Federal Transactions, in accordance with the Byrd Amendment and implementing regulations at 49 CFR Part 24. 12. The PHA will comply with acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 and implementing regulations at 49 CFR Part 24 as applicable. 13. The PHA will take appropriate affmtive action to award contracts to minority and women's business enterprises under 24 CFR 5.105(a). 14. The PHA will provide HUD or the responsible entity any documentation that the Department needs to carry out its review under the National Environmental Policy Act and other related authorities in accordance with 24 CFR Part 58. 15. With respect to public housing the PHA will comply with Davis-Bacon or HUD determined wage rate requirements under section 12 of the United States Housing Act of 1937 and the Contract Work Hours and Safety Standards Act. 16. The PHA will keep records in accordance with 24 CFR 85.20 and facilitate an effective audit to determine compliance with program requirements.
99-2);
Page 1 of 2 form HUD-50076 (4/30/2003)
5
17. The PHA will comply with the Lead-Based Paint Poisoning Prevention Act and 24 CFR Part 35. 18. The PHA will comply with the policies, guidelines, and requirements of OMB Circular No. A-87 (Cost Principles for State, Local and Indian Tribal Governments) and 24 CFR Part 85 (Adrmnistrative Requirements for Grants and Cooperative Agreements to State, Local and Federally Recognized Indian Tribal Governments.). 19. The PHA will undertake only activities and programs covered by the streamlined Annual Plan in a manner consistent with its streamlined Annual Plan and will utilize covered grant funds only for activities that are approvable under the regulations and included in its streamlined Plan. 20. All certifications and attachments (if any) to the streamlined Plan have been and will continue to be available at all times and all locations that the PHA streamlined Plan is available for public inspection. All required supporting documents have been made available for public inspection along with the streamlined Plan and additional requirements at the primary business office of the PHA and at all other times and locations identified by the PHA in its streamlined Annual Plan and will continue to be made available at least at the primary business office of the PHA. 21.The PHA certifies that the following policies, programs, and plan components have been revised since submission of its last Annual PHA Plan (check all policies, programs, and components that have been changed): - 903.7a Housing Needs - 903.7b Eligibility, Selection, and Admissions Policies - 903.7~ Financial Resources - 903.7d Rent Determination Policies - 903.7h Demolition and Disposition - 903.7k Homeownership Programs XX 903.7r Additional Information 2&A. Progress in meeting 5-year mission and goals B. Criteria for substantial deviation and significant amendments mC. Other infoxmation requested by HUD - 1. Resident Advisory Board consultation process 2LX-2. Membership of Resident Advisory Board E3. Resident membership on PHA governing board
22. The PHA provides assurance as part of this certification regarding its streamlined annual PHA Plan that: (i) The Resident Advisory Board had an opportunity to review and comment on the changes to the policies and programs before implementation by the PHA; (ii) The changes were duly approved by the PHA board of directors (or similar governing body); and (iii)The revised policies and programs are available for review and inspection, at the principal office of the PHA during normal business hours.
Avw CIA1)77
PHA Name PHA Number
-Annual PHA Plan for Fiscal Year: 2M4
I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate. Warning: HUD will prosecute false claims and statements. Conviction mavresult in criminal and/or civil uenalties. (18 U.S.C. 1001. 1010. 1012: 31 U.S.C. 3729. 3802)
Page 2 of 2 form HUD-50076 (4/30/2003)
6
EXHIBIT 3
Citv of Carlsbad Housina and Redevelopment Department
mmission
Staff Roberta "Bobbi" Nunn
Housincl Pmram Manaaer
ITEM NO. 2
DATE: MARCH 11 , 2004
SUBJECT: CARLSBAD PUBLIC HOUSING AGENCY ANNUAL PLAN
1. RECOMME"
That the Housing Commission AnOPT Resolution No. 2004-001, that
the Housing and Redevelopment Commission APPROVE the Carlsbad Public Housing
Agency (PHA) Annual Plan for Fiscal Year 2004 for submission to the U.S. Department of
Housing and Urban Development.
II. BACKGROUND
The Housing and Redevelopment Department administers the federally funded Section 8
Tenant-Based Rental Assistance Program for the Public Housing Agency in Carlsbad,
which is more specifically known as the Carlsbad Housing Agency. Pursuant to federal
regulations, Public Housing Agencies (PHA) are required to submit a 5-Year Plan which
describes the PHAs mission, long term goals, and strategy for accomplishing the goals.
In addition, an Annual Plan is required that provides comprehensive and specific
information about the PHAs operations, policies, strategies, and resources. The Housing
and Redevelopment Commission approved the 2000-2004 5-Year Plan on January 9,
2001.
The PHA Annual Plan is required to be available for public review and comment prior to a
Public Hearing and adoption by the Housing and Redevelopment Commission. The
public review period will end on April 12, 2004 and the Public Hearing is tentatively
scheduled for April 13, 2004.
7
For general information, the following documents are referenced in the Plan and are
incorporated as exhibits to the Plan:
Document A - PHA Certifications of Compliance with the PHA Plans and
Related Regulations: Board Resolution to Accompany the Streamlined Annual
PHA Plan.
Document B - Certification of PHA Plans Consistency with the Consolidated
Plan
Document C - Regional Analysis of Impediments to Fair Housing Choice in the
San Diego Area, October 2000
Document D - City of Carlsbad Consolidated Plan, July 1,2003 to June 30,
2004
Document E - Administrative Plan for Section 8 Tenant-Based Rental
Assistance under the Certificate and Voucher Programs, Revised March 1999
Document F - City of Carlsbad Family Self-sufficiency Action Plan, December
1993
Document G - City of Carlsbad Single Audit Report on Federal Award
Programs, Year ended June 30,2003
Document H - Results of latest Section 8 Management Assessment System
(SEMAP)
Staff recommends that the Housing Commission adopt Resolution No. 2004-001,
recommending that the Housing and Redevelopment Commission approve the PHA
Annual Plan for Fiscal Year 2004 for submission to the U.S. Department of Housing and
Urban Development.
EXHlBlTS 1.
2.
3.
Housing Commission Resolution No. 2004-001
Annual PHA Plan for Fiscal Year 2004 with Attachments
Exhibits A-H to PHA Plans (on file at: City Hall - City Clerk’s Ofice, Community
Development Department - Planning Counter, and Housing and Redevelopment
Department - Lobby)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
HOUSING COMMISSION RESOLUTION NO. 2004-001
A RESOLUTION OF THE HOUSING COMMISSION OF THE CITY OF
CARLSBAD, CALIFORNIA, RECOMMENDING APPROVAL OF THE
CARLSBAD ANNUAL PUBLIC HOUSING AGENCY (PHA) PLAN FOR
FISCAL YEAR 2004 AND AUTHORIZATION TO SUBMIT TO THE U.S.
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
WHEWAS, the Housing and Redevelopment Department administers the Section 8
Tenant-Based Rental Assistance Program for the City of Carlsbad’s Public Housing Agency (PHA);
and
WHEREAS, the U.S. Department of Housing and Urban Development (HUD) has issued
regulations requiring PHAs to submit 5-Year and Annual Plans consistent with the City of
Carlsbad’s Consolidated Plan and local objectives; and
WHEREAS, federal regulations provide that the 5-Year and Annual Plans must be adopted
by the Board of Commissioners of the Housing Agency and submitted to the U.S. Department of
Housing and Urban Development.
NOW, THEREFORE, BE IT HEREBY RESOLVED by the Housing Commission of the
City of Carlsbad, California, as follows:
1. The above recitations are true and correct.
2. That based on the information provided within the Housing Commission Staff Report,
the Housing Commission ADOPTS Resolution No. 2004-001, recommending to the
Housing and Redevelopment Commission APPROVAL of the Carlsbad Annual
PHA Plan for Fiscal Year 2004 and authorization to submit to the U.S. Department of
Housing and Urban Development.
4
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
3. The Housing Commission hereby recommends that the Housing and Redevelopment
Director be authorized to execute all appropriate documents required for the submittal of
said Annual PHA Plan.
PASSED, APPROVED, AND ADOPTED, at a meeting of the Housing Commission of the
City of Carlsbad, California, held on the 1 lth day of March 2004, by the following vote, to wit:
Huston, Ritchie, Scarpelli, Schraml, and Smith AYES:
NOES: None
ABSENT: None
--____ ..... ...... ..... ...... ..... ...... ABSTAIN: None
..... ...... ...
.....I .....< ...... . - - - .._ EDWARD SCARPELLI, CHAIRPERSON
CARLSBAD HOUSING COMMISSION
c % tLMA>
DEBORAH K. FOUNTAIN
HOUSING AND REDEVELOPMENT DIRECTOR
HC RESO. NO. 2004-001
PAGE 2
_. ... .. ... .. ... .. ... M ,C.
41 ... .. L.. .. I.. -
EXHIBIT 4
DRAFT
Minutes of:
Time of Meeting:
Date of Meeting:
Place of Meeting:
HOUSING COMMISSION
6:OO P.M.
March 11,2004
CITY COUNCIL CHAMBERS
CALL TO ORDER
Chairperson Scarpelli called the Meeting to order at 6:OO p.m.
PLEDGE OF ALLEGIANCE
Commissioner Smith led the Pledge of Allegiance.
ROLL CALL
Present: Commissioners: Renee Huston
Dons Ritchie
Edward Scarpelli
Margaret Schraml
Bobbie Smith
Staff Present: Housing and Redevelopment Director: Debbie Fountain
Housing Program Manager: Bobbi Nunn
Management Analyst: Craig Ruiz
APPROVAL OF MINUTES
Minutes of Septerhber 11, 2003, were approved with a change to be made on Page 3, Paragraph 5; “trustee” is to be
changed to ‘‘trust deed.”
VOTE: 4-0
AYES : 4-0
NOES: None
ABSTAIN: Huston (absent September 11,2003)
COMMENTS FROM THE AUDIENCE ON ITEMS NOT LISTED ON THE AGENDA
There was no audience in attendance, who wished to speak at this time.
NEW BUSINESS
Chairperson Scarpelli stated there will be a presentation of the Annual Housing Production Report for the year --- 2002-2003. There is a staff recommendation to approve, and Scott Donnell is going to present.
Mr. Scott Donnell, an Associate Planner in the Planning Department, working in Advanced Planning monitors the
City’s growth and development. One of his duties is to keep up with housing production. He is bringing this report
to the Commission. He will also be involved in the Housing Element update this coming year.
This is the report for the previous fiscal year from July 1, 2002 through June 30, 2003. It focuses on the production
of new housing in the City. This report is done on an annual basis to comply with State law. California State law
requires all jurisdiction cities or counties to prepare a report each year to bring to their councils that summarizes the
number of new homes that have been built, the affordability of those homes, and also how the city or county is
making progress towards its regional shared housing needs assessment. Regional shared needs assessment is an
estimate of the number of homes needed to accommodate growth for a region. Every five years our local council of
government, SANDAG, and the State determine the number of homes necessary to accommodate growth in the
region. That regional figure is then broken down by jurisdiction. Carlsbad has an estimate of the number of homes
needed, as well as Oceanside and Encinitas, etc. These numbers are produced on a five-year housing cycle. The
HOUSING COMMISSION MINUTES
MARCH 11,2004
PAGE 2 of 14
current housing cycle we are in began in 1999 and was supposed to have ended this June 30', but has been extended
a year. The estimate of growth is figured for the four income groups: very low, low, moderate, and other or upper.
The next slide breaks down the number of homes estimated to be needed for each income group. It is estimated that
more homes are needed for families with very low incomes then with any other income. The total number is 6,214.
That is the estimate of the number of homes Carlsbad needs to produce from 1999 to 2004 to accommodate the
growth. We are not penalized if we do not produce this number of homes or if we do not provide the homes
estimated for each category. Cities do have to show they have adequate land to accommodate all of the homes.
Last year was a slow year in terms of the production of new homes built compared to previous years. Carlsbad
produced or developers built 725 homes in the previous fiscal year. Most of those were single-family detached
homes, followed by condominiums, and finally apartments. Also built, were 17 second-dwelling units. Nine percent
of the 725 homes were considered affordable to low-income families. The 725 units built the previous fiscal year
were half of what was built in the fiscal year prior to that.
Chairperson Scarpelli said to Mr. Donnell that it is the Commission's understanding we should be at 15% on the
low-income units to the number of units built. Why are we at 9%?
Mr. Donnell asked if he was referring to the inclusionary housing as 15% of all housing produced?
Chairperson Scarpelli said correct.
Mr. Donnell replied that he does not have the complete answer for that question, but part of the answer is that
projects are approved with 15% inclusionary don't get built necessarily in a certain year. They are built over a
period of time, and that may contribute to why some years are lower then other years. Later in the presentation we
will look at the housing production over the previous four years, we are at about 11% of what we built in total. That
is to say, very low and low-income housing is about 11% of total production.
Chairperson Scarpelli explained that the reason the Commission is raising this question is because the roll of this
Commission is to see to it the affordable housing requirements are being maintained, which is at 15% inclusionary,
but it should be 15% of total housing. What can we do within the calendar year 2002-2003 with 725 units being
built, that we maintain an aggregate of 15% of that. Again, that is affordable housing that this Commission is
responsible to see is happening.
Debbie Fountain, Director of Housing and Redevelopment, added that part of the problem is that in all developments
we require 15% to be affordable, but this is done on an annual basis. Many affordable projects take anywhere from
18 months or longer once they get into the construction period. Part of the problem is that we are requiring it in all
of the developments, but it is a timing issue as to when this report is prepared and when those units come on line. If
units are constructed after the fiscal year, they are not counted in this report. It is a July 1 to June 30" reporting
period so it is not counted until actual construction; not just starting construction, but actually they completed
construction during that period. The projects are getting approved, but they aren't always built neatly within that
year period.
Commissioner Huston asked what is the threshold when the inclusionary kicks in. Is it 30 units?
Ms. Fountain answered it is seven units or more and they have to build affordable housing.
Commissioner Huston asked in Carlsbad do people build six units just to avoid the inclusionary?
Ms. Fountain said no that does not happen often.
Chairperson Scarpelli asked Mr. Donnell to repeat that 11%. What period or aggregate is that for?
HOUSING COMMISSION MINUTES
MARCH 1 1,2004
PAGE 3 of 14
Mr. Donnell answered from July 1, 1999 through June 30,2003. The slide will be presented.
Chairperson Scarpelli said okay.
Mr. Donnell continued, looking at the housing produced the past fiscal year by income group in the City in fiscal
year 2002-2003, there was not any production of units affordable to very low income families, but we did produce 69
units affordable to low income families. Moderate income housing, the developers did not produce any moderate-
income housing. Most of the housing in the City would be considered affordable to other or upper income families.
For example, for a family of four an upper income family would be one earning more then $72,100. For a family of
four to be considered very low income in 2003, they would not earn an income of more then $31,900. Mr. Donnell
presented a chart showing the break down of production over the past fiscal year.
The building of low-income housing came via the Sunnycreek Apartment Project; 50 apartments built affordable and
restricted to low-income families. In addition, there were 17 second-dwelling units built. These are considered to be
affordable to low-income families. Most of the affordable housing for low income was built due to inclusionary
requirements and built with assistance fiom the City in terms of financial assistance.
To determine the prices and the affordability of housing in which the City participates financially like Sunnycreek is
easier. For market rate housing, however, we have to send out surveys to developers to find out what the sales prices
were, review the internet, go to the assessors website to determine what sales prices were to produce these next
figures and these figures reflect the prices of the new housing built the previous fiscal year. Overall, the median
price for all for-sale market rate housing was about $574,000, that is a 25% increase, $1 16,000 increase over the
previous fiscal year.
The figures are similar when we break down that overall figure by single-family detached homes, median price,
$650,000, and finally condominiums that experienced the largest price increase up to $458,000, that was the median
price reported by developers and through research of the assessors website for condominiums in Carlsbad built the
previous fiscal year.
Looking at production over the entire four years since July 1, 1999, the City has completed almost 6,200 homes.
Our regional share estimate for the number of homes necessary to accommodate growth was just over that, 6,214.
About 720 of the almost 6,200 homes were apartments, 1,220 were condominiums, and almost 4,000 were single-
family detached homes. Of those 63% were
apartments, and 25% or 178 of the units were considered affordable to very low-income families. If we look at
affordability of the production of those homes, 178 units were built affordable to very low-income families, 492 to
low-income families, for moderate-income developers produced 2 1 1 units, and for other income 5,288 units were
built.
Of those almost 6,200 homes, 670 were lower income units.
Chairperson Scarpelli asked if Mr. Donnell was not including moderate and lower income households?
Mr. Donnell said he is not including moderate. Moderate is its own category. For lower, he is just including low and
very low.
Chairperson Scarpelli asked when we say affordable housing, don’t we include moderate in our 15%?
Mr. Donnell said no.
Champerson Scarpelli asked if it is just low and very low? Again, he raised the question to Ms. Fountain that this is a
four-year period and it is 11%. Is there anythmg we can do to get us closer to the 15%?
Ms. Fountain answered it is still a timing issue because it is hard to get a project approved, financed and constructed
in these neat little time periods. Projects take anywhere from three to four years to actually get through the approval
13
HOUSING COMMISSION MINUTES
MARCH 11,2004
PAGE 4 of 14
process, get their financing through tax credit applications and actually get it physically constructed. When put into
periods of time, there will be a lag because there is a lag in the whole process. Unless we can figure out a way to
make all of that move faster, the 15% is still going to lag because there are market rate units getting constructed as
part of the whole process because the low income housing is built concurrently with the market rate housing.
Sometimes you will have market rate housing still out ahead of the affordable. Though it is improving, there is
always going to be some type of lag when you try to neatly fit it into a four-year period or a five-year period because
it is the actual construction of the units that are counted.
Chairperson Scarpelli commented that in this particular slide, aren’t we talking about completed units? In the total
number, are we talking completed units?
Ms. Fountain answered yes.
Chairperson Scarpelli pointed out they are not being processed in the same time. Is there any way we can get the
affordable housing units built ahead of the other?
Ms. Fountain said the City tries to have the affordable built ahead of the market rate, but they are allowed to build
one-third of the market rate units before they have to start the affordable. Then they get the next release of market
rate, and then they get their final release of market rate once the affordable house has received a certificate of
occupancy. In some cases we have had the affordable built right up front, but typically the developer needs to start
selling some of the market rate units to be able to have the money to assist in building the affordable because of the
expense. They have already had to put in roads and other infrastructure so we try to do it up front, but with the
reality that they need to start making some money on the market rate to be able to finance all of these infrastructure
requirements that we have. The only other way we could do this would be to require the affordable to go in first, but
we just haven’t thought that was a reasonable position to take just to try to help the developer to keep it going
concurrently.
Chairperson Scarpelli asked if Ms. Fountain was sapg that staff is doing all that it can, being reasonable in trying to
get as much built up front as we can.
Ms. Fountain answered, right.
Chairperson Scarpelli commented they are making a conscious effort.
Ms. Fountain said staff tries to move them along as quickly as possible. Some of the unknowns are really the
financing of the projects because if they go after tax credits to help finance the affordable, it may take two or three
cycles to actually get the tax credits or get other financing they are asking for through the State. Every project tries
to move as quickly as it can, and each project is going to be unique in what its individual situation is. A lot of it will
depend on when the market rate developer decides to move forward on their projects. We have been fortunate in
some cases where we have had it up front, and those are the units you are going to see coming on line. If it is done
concurrently and done with one-third, one-third, one-third split, it is going to be more time consuming.
Chairperson Scarpelli asked if anyone had any further questions on this issue?
Commissioner Huston asked if he was going to be talking a little bit more about second-dwelling units or not? The
question is: In regards to second-dwelling units, when first coming to this Commission it was sometlug that I raised
because a lot of the large luxury homes were building maid’s quarters or mother-in-law quarters, did that go into the
count?
Mr. Donne11 said yes it is in the count.
HOUSING COMMISSION MINUTES
MARCH 11 , 2004
PAGE 5 of 14
Commissioner Huston commented that at that time, it was a gray area because it could not be substantiated. So those
hurdles have been crossed?
Mr. Donnell said he is not sure of the answer to that. Second-dwelling units are seen as affordable housing
opportunities, and when they are built, the homeowners are required to sign an affidavit stating if they do rent them,
they will be rented to people of low or very low income. I think beyond that, simply because of their small size, they
are seen as something affordable to a college student or someone who doesn’t have a high income.
Commissioner Huston commented there were 17-second dwelling units and that appears to be a big part of that 9%.
Mr. Donnell said out of the total 69 that were built, Commissioner Huston is correct, it is a good percentage.
Commissioner Ritchie asked Mr. Donnell if he said this five-year cycle has been extended a year to a six year cycle?
Mr. Donnell said yes, that is correct, through June 30,2005.
Commissioner Ritchie asked if it would throw the statistics of€?
Mr. Donnell answered that it hasn’t been announced yet, whether they will extend the number of homes expected to
be built or if we will just keep the same numbers. We don’t have the answer.
Commissioner Ritchie said her second question is, Mr. Donnell said we have to assure the State we have land
available for what we are required to build. How do you do that assessment?
Mr. Donnell replied that the 6,200 units estimated to be needed here in Carlsbad is done through a vacant land
survey, analyzing the land that is available for housing and the density that is allowed on those lands. It is simply
adding up and seeing how many units can be built on the land remaining. That will be more of an issue with this
next housing element, because of course, Carlsbad is building out. The City still believes there is adequate land.
Commissioner Huston asked about the two apartments that are on here. Were those the two apartments that we
talked about a couple of meetings ago where we took it out of that Jefferson and two units off Monroe or something
like that?
Mr. Donnell answered that he cannot disclose the location because we try to keep it more generic, but they were not
those. These were just two market rate units, and the rent reported by the developer simply met the low-income
requirements. It was in the village area.
Mr. Donnell continued with his presentation. Production for the past fiscal year compares to previous fiscal years.
Carlsbad reached its peak around 1999 and 2000 and has been declining since then. It appears that maybe this fiscal
year’s numbers might match the previous fiscal years in terms of overall production. The numbers are expected to
go up due to the different projects that have been approved in town.
Following are different projects that you will see or are seeing under construction today. The first is an apartment
project, 140 units, known as the Summit. This is a project that is east of El Camino Real in the vicinity of Plaza
Camino Real. Along with a 140 units, 29 of those units are considered to be affordable to very low-income
households.
The next project is Phase Two of Calavera Hills. This is under construction today. In total it consists of 730 units,
slightly more then 100 of those units are affordable.
In addition ,there is a large project, the Second Phase of Kelly Ranch. This project consists of over 800 units,
approximately 100 of those units, all apartments, will be rent restricted to low and very low-income families.
HOUSING COMMISSION MINUTES
MARCH 11,2004
PAGE 6 of 14
Another project is Bressi Ranch. This is the project that is being graded at the corner of El Camino Real and
Palomar Airport Road. It will feature 620 units total, over 100 of those units will be set aside for low-income
families. They will be condominiums.
In addition, there is another apartment project just north of the Dove Library that is under construction now,
Manzanita. There are 167 apartments, 24 of those will be set aside for low-income families.
Another project is Waters End. Ths is a single family project west of 1-5, which consists of 220 homes.
Then there is the Thompson Tobata project with approximately 200 homes, 24 of those are set aside as low-income
condominiums.
Chairperson Scarpelli asked if Mr. Donnell could go back to six (Waters End). What about the affordable units on
that one?
Mr. Donnell apologized for not having the breakdown for that particular project.
Ms. Fountain commented the Waters End requirement was met with the Poinsettia Station Apartments. That was 92
units and it has already been built.
Chairperson Scarpelli thanked Ms. Fountain for reminding him of that.
Mr. Donnell continued that the next three are the Villages of La Costa Project, which is 2,400 units total. It will
feature 350 affordable units, 180 of those affordable units are already under construction today, just east of El
Camino Real on Alga in the La Costa Greens neighborhood of the Villages of La Costa.
With those projects, the City will see the construction of over 5,000 units. All of these projects represent approved
projects. All, except for one the Summit, are under construction today. There are also a couple of projects in the
pipeline. There is also Robertson Ranch, which is in the very early planning stages that represents 1,100 homes.
Another is Cantardolly Springs, which is just going through the review process and should come to public
hearing this summer. That will add 230 homes. He did not have a break down of the affordable component of either
of those projects.
In summary, we have approved or are seeing now under construction, 5,300 units. In the planning stages, we have
an additional 1,300 units. Looking at the units that have been approved, 700 plus of those 5,300 units will be set
aside for lower income homes.
Chairperson Scarpelli asked Mr. Donnell to back up to the map he had shown earlier. He asked Ms. Fountain, of
those we are looking at, other then Robertson Ranch and Cantarini/Holly Springs, have we approved all the
affordable elements on all of them?
Ms. Fountain answered yes. The only one, Villages of La Costa, the second part that Mr. Donnell was talking about.
The first phase is under construction. The second phase is noted in their master plan, but we haven’t approved the
affordable housing agreement, but it is noted in their master plan that they will do that. All of these projects have
outlined how their affordable element will be met. Robertson Ranch and CantarinUHolly Springs are still being
worked on so we don’t have exact numbers on those projects. All of the other affordable housing is either under
construction or pending construction.
Chairperson Scarpelli reiterated that the question is, our Commission has already seen all of the affordable on
everythmg except Robertson Ranch and Canterini/Holly Springs?
HOUSING COMMISSION MINUTES
MARCH 11,2004
PAGE 7 of 14
Ms. Fountain said right. The Commission has addressed it in some way. The Commission doesn't review all of the
projects anymore with the affordable, but if they require financial assistance, the Commission has seen it.
Chairperson Scarpelli said okay. He asked if we would anticipate the 15% of the 1,100 and 230? We would be
talking 15% of 1,330 homes for the future development of affordable housing?
Ms. Fountain answered we require 15%. Again, there will be a timing issue as to whether or not all that gets
constructed in the next year. A number of those projects are under construction now, Calavera Hills, Villages of La
Costa and Bressi Ranch are under construction. Whether or not they will actually be completed with those projects
by the time we take the next count is a question because there is a long construction period on many of these
projects.
Commissioner Ritchie asked Mr. Donnell with regard to the Summit. Is that the area that is being graded now that is
behind the strip mall on Maron Road on top of the hill?
Mr. Donne11 answered yes.
Commissioner Ritchie continued that is a 140 homes?
Mr. Donnell said correct, apartments.
Ms. Fountain continued that their affordable is included within that apartment project.
Commissioner Ritchie said thank you.
Mr. Donnell continued that some of these projects are so large like Villages of La Costa, it will take years to build
them out so the 700 plus affordable units that will be built won't be seen in the next reporting period. It will take
some time to see all of the affordable. Projects you might see in this next report might be the affordable component
of Kelly Ranch and maybe the apartments being built as part of Villages of La Costa. Although the timeline for that
is summer or fall of 2004.
Commissioner Huston asked if this was the build out of Carlsbad or is this just what is on the books now?
Mr. Donnell answered this is the last big wave of construction so once this is done, Robertson Ranch and all of the
other projects, yes that generally represents the build out. There will certainly be other smaller projects and projects
that aren't reflected on this report, such as the mixed retail condominium development that is occurring in the village
now, 65 units, 11 of which are considered affordable. It is not included here because it is smaller then several of the
others. It is estimated that the majority of residential construction in Carlsbad will be complete over the next ten
years. That concludes the presentation.
Chairperson Scarpelli asked for an approval to accept the Annual Housing Production Report 2002-2003,
Commissioner Ritchie accepted and Commissioner Smith seconded the approval.
VOTE: 5-0-0
AYES:
NOES: None
ABSTAIN: None
Huston, Ritchie, Scarpelli, Schraml, and Smith
Ms. Bobbi Nunn, Housing Program Manager, presented the last Annual Plan of the Five Year Plan that was
submitted in 2000. This is the Carlsbad Public Housing Agency Annual Plan for Fiscal Year 2004.
HOUSING COMMISSION MINUTES
MARCH 11,2004
PAGE 8 of 14
A little background, Carlsbad is required pursuant to the Quality Housing and Work Responsibility Act of 1998 to
submit a five-year Annual Plan. The Annual Plans must be adopted by the Housing and Redevelopment Commission
and a copy with required certifications are submitted to the US. Department of Housing and Urban Development or
HUD. The five-year plan for the City of Carlsbad for 2000 to 2004 was adopted by the Housing and Redevelopment
Commission on January 9,2001.
In our Annual Plan, the Public Housing Agency has to address the housing needs of families, financial resources,
eligibility, selection and admission policies, rent determination policies, operations and management policies,
grievance procedures, homeownership programs, community service and self-sufficiency programs, the civil rights
certifications, and fiscal audit.
To recap some of the progress that has been made in meeting the goals of the five-year plan, the first goal to expand
the supply of assisted housing since the fiscal year 2000, we have received 125 additional vouchers. Since fiscal
year 2000, there has been approximately 443 units of affordable housing built through the inclusionary housing
requirement. In our goal to leverage private or other public funds, areas that this has been done is through the
process in development or approval of the La Costa Paloma Apartments, which is 180 units, the Mariposa
Apartments, which is 106 units, the Manzanita Apartments, which is 157 units, and the Pacific View Apartments,
which are 11 1 units.
The Redevelopment Agency also purchased .58 acre parcel within the redevelopment area and that parcel will be
available to develop eleven affordable rental units.
Chairperson Scarpelli asked if that was the piece on Jefferson?
Ms. Nunn answered it is on Roosevelt.
Chairperson Scarpelli asked how far along we are on that project?
Ms. Fountain replied that the developer, Wakeland Housing, is going to be doing that project, and they have
submitted application for their land use permit. They are in that process right now so it is moving forward.
Chairperson Scarpelli apologized to Ms. Nunn for interrupting.
Ms. Nunn continued, the for-sale affordable units that are in the process of development or approval are the Village
by the Sea condos, which will have 11 affordable units, Rosebay Town homes, which will have 24 units, Laguna
Point condos, which will have 3 units, and the Bressi Ranch, which will have 100 units.
For the Housing Agency goal to improve the quality of assisted housing in 2001, the Housing Agency was ranked as
a high performer. In 2002 and 2003 our ranking did go down to standard performer as a result of the lease rate. Our
Housing Agency is recognized as providing excellent customer service. We have developed a rental property owner
survey, and we will be sending that out to the owners in order to get feedback on ways we can streamline our
programs, change our policies within regulations in order to make the program more rental-owner friendly. Again,
we did streamline the lease process already and our owner payments are now mailed within two weeks of the
effective date. The waiting time for our high priority applicants has been reduced to between six months to a year
and a half. That would be for an applicant who applies on our waiting list that has the three hghest preferences in
that they are a residence or working in Carlsbad, they are extremely low income, which means they are under 30% of
the median income, and they either fall in the category of being a family, elderly or a person with disabilities. Then
someone who has those three priorities and is also a veteran most likely will be assisted within six months.
In our goal to increase assisted housing choices, we still are working with other agencies to provide voucher mobility
counseling and we still work as a consortium with other housing agencies to conduct rental property workshops. We
still are keeping our payment standards at 110% of the fair market rent which means the fair market rent is what is
HOUSING COMMISSION MINUTES
MARCH 11,2004
PAGE 9 of 14
actually published by the Department of Housing and Urban Development on what they feel is a fair rent for the area
of San Diego County and because of the lllgher rents here in Carlsbad, we do have the ability to raise those rents up
to a 110% of that amount which we have done to open the market more for our clients. As of today’s date, we have
recruited 26 new owners for this year alone.
Chairperson Scarpelli asked of those 26, are many of those multiple units or are they single units?
Ms. Nunn said it is probably about 60 to 70% single units and the rest are multiple units. We have seen a lot more of
individual owners that are renting their properties and our clients are finding and are able to get them to cooperate
and work with the program.
Ms. Nunn continued that another Public Housing Agency goal is to promote self-sufficiency. We continue to
voluntarily admimster a family self-sufficiency and we have approximately 26 people on the program at this point.
We try to stay between 25 and 30. We maintain ongoing communications and relationships with agencies and non-
profits that provide services to persons with disabilities. We also provide information on homeownership
opportunities.
To insure equal opportunity in housing for all Americans, the City of Carlsbad Housing Department contracts with
Heartland Human Relations and the Fair Housing Association to provide services to clients to relate to Fair Housing.
That same organization also trains staff and participants on fair housing, and as part of our contract, they provide
workshops to our owners and to our participants under the program on what their fair housing responsibilities and
rights are. We also provide information on agencies that assist persons with disabilities.
The supporting documents to the Annual Plan are the regional analysis of impediments to fair housing choice in the
San Diego area, the City of Carlsbad Consolidated Plan, the Administrative Plan for the Section 8 Tenant Based
Rental Assistance Program, the City of Carlsbad’s Family Self-sufficiency Action Plan, and the City of Carlsbad
Single Audit Report on Federal Award Programs.
Public participation is required. There is a reviewing comment period for 45 days of the plan before its submittal.
The public is entitled to make comments on the proposed annual plan. Any oral communication will be recorded at
public hearings, and the next public hearing is anticipated to be April 13,2004, when it will go before the Housing
and Redevelopment Commission. All comments are then addressed in the final plan. Basically, it is a response to
the comments. As of today’s date, we have not received any comments from the public. That concludes my
presentations. Are there any questions?
Commissioner Huston had one question, for those individuals who are renting affordable housing, is there a time
period for them? After they have residency for three or five or six or seven years where they move out and someone
else has the opportunity then to partake of that savings?
Ms. Nunn answered the Rental Assistance Program is considered tenant based so when someone is eligible, they take
the voucher with them and move it as they go to different places. Once we are no longer making a payment on their
behalf based on a calculation that we use, then they are still on the program for six months, but if after that six
months they are still able to maintain that income level where there would be no payment on their behalf, they would
then be terminated or released from the program. At that point, those funds would be available for someone else on
the waiting list.
Commissioner Huston stated she was speaking to the inclusionary housing, not the Section 8 Program.
Ms. Fountain stated on the affordable units, there is not a limit on how long they could potentially live in one. As
long as they qualify, there is annual recertifications to make sure they still qualify for the program. There is not a
maximum time that they could do that.
HOUSING COMMISSION MINUTES
MARCH 11,2004
PAGE 10 of 14
Commissioner Huston continued that otherwise it becomes a permanent subsidy rather then assistance to help them
get on their feet and then allow someone else to have the benefit of that.
Ms. Fountain commented the ideal approach in the hope of providing affordable housing is if they are only spending
30% of their income on rent, they will be able to use that money to improve their life and maybe go back to school,
get a better job, do those types of things. But it is not a mandatory requirement under inclusionary housing that the
people living there have to do that. Through the Family Self-Sufficiency Program, our hope is to eventually have
people improve their quality of life and they can move on into a home ownership opportunity or somethmg like that.
In Carlsbad, our goal is to provide a diversity of product so there can be some moving around, but there isn’t a
maximum time frame for which they can live at the unit. As long as they continue to qualify, they can continue to
live at the unit.
Commissioner Huston continued, so the Department of Labor dictates that’s how it is laid out; there is no mandatory
time limit or anything like that.
Ms. Fountain stated that it isn’t the Department of Labor that would be setting those regulations. We just don’t have
regulations that say how long they can live there.
Commissioner Huston asked if Carlsbad can add a regulation like that?
Ms. Fountain answered we could, but she’s not sure how that is totally beneficial. There are situations where we
have seniors living on fixed incomes and we have the disabled living on fixed incomes so you could actually harm
that group by setting a regulation like that. When you have families, the hope is that ultimately they will improve
their situation and be able to move out of the units, but if for some reason they are not able to, it probably is not
reasonable to say that. What we found when we were doing our surveys with who are living in the affordable
housing units through the inclusionary requirement, is that single moms with one or two children that are living in
those complexes hopellly if they are able to improve their life or they maybe get married at some point and they
will have double income you might see them moving out and then new families moving in. It is real situational
because each person has a different reason why they might be in that low income category.
Commissioner Smith said she would like to say something. I am a Section 8 recipient. It has enabled me to care
more for myself. When I received Section 8, at that time I was teaching school. I was very ill and I knew that I
needed to come home, but I could not afford to come home because I had to pay my rent. Once I received the
Section 8 voucher, I was able to pay less rent and I was able to care for myself better meaning that I could buy the
food that I needed to buy because of the diet that I had to be on. A lot of my medication I had to pay for that. It is
not because we are lazy, it is not because we don’t want to work.
Commissioner Huston exclaimed she did not mean that.
Commissioner Smith continued that a lot of people have gone to college and are in that low income where they
cannot get out there on their own. I just want to thank the staff for having a program like this. When I was in Gary,
Indiana, I worked for the Gary Housing Authority and at that time, it was called Leased Housing, it wasn’t Section 8,
later on it was Section 8, but I never thought that I would be a recipient of the Section 8 Program. God knows it has
really helped me a lot and I want to thank the staff because you have worked hard in order to keep this program
going.
Commissioner Ritche said she thinks it was explained once before, how this works for home ownership. If the
recipient of a subsidy sells the house, what happens? Can they sublease it in rent? I don’t know how that works
when ownership involved.
Ms. Fountain asked if she was talking about the Inclusionary Housing Program still not the Section 8 Program.
HOUSING COMMISSION MINUTES
MARCH 11,2004
PAGE 11 of 14
Commissioner Ritchie said yes, the Inclusionary Housing Program.
Ms. Fountain answered in the Inclusionary Housing Program, when we there is a for-sale product, currently our
regulations say that during the first fifteen years of that, if the person sells, they have to sell it to another low-income
person at the low-income price. After fifteen years, sixteen years on, they could sell it to a non-low-income person
and then what we do is we recapture our subsidy in the project. We share in the contingent interest so we share in
some appreciation of the project. That money comes back to the City that we can then use to help subsidize another
project. During the first fifteen years, they have to sell it to another low-income person.
Commissioner Ritchie said thank you that’s what she needed to know.
Chairperson Scarpelli stated that we know what is happening in our city, we are going to built out in 2010, our
pricing is not going to go down, it is going to continue to go up, the median price of a home in the City of Carlsbad is
$500,000. We are going to have a problem with Section 8 working in as much as getting participants from the
owners of apartments because I can see what apartment rates are going to be in the City once you are built out.
There is no more room to build so your inventory is not stagnant. I suspect we will continue with the high demand.
He wondered if it was going to cause a problem to get participant owners to be involved with Section 8 because the
rents they will be able to achieve are going to be greater then we will be able to do so the question is, is there any
thinking outside the box right now on how we are going to handle the future for Section 8 participants in Carlsbad?
Is there anything going on there where we are initiating any, I know it is Federal and we are going to have to deal
with our Federal representatives, but is there anythmg happening within the City of Carlsbad to try and initiate what I
think is coming, and that is a more and more difficult time for Section 8 housing in the city?
Ms. Nunn replied that the agency has a very good rapport with a lot of owners and even when we had the less then a
half percent vacancy rate at one time a few years ago, we were still able to maintain our lease rate because of the
relationships we have with the owners and property management groups here in Carlsbad. As far as the rents
continually rising, as long as the Federal government is still doing accurate surveys on what the rental markets are in
the area, we should be able to maintain payment standards that would reflect what the market is and be able to assist
clients in units in Carlsbad. Legislatively, our agency does belong to several larger organizations that do get together
as a collaborate group and address legislative issues with HUD on changes that we think need to be made in order to
continue working with changing times and with escalating costs.
Chairperson Scarpelli asked Ms. Nunn if she could tell the Commission what the main focus of that group is right
now?
Ms. Nunn answered that right now the main focus is that we are successfbl in combating some of the changes that
they were planning on making in fiscal year 2004. There was proposals out there to do a Federal block grant of the
program and to actually have it run through the states, and because the letter that agencies have written to
representatives we were able to combat that and keep the program as it stands now. Our biggest fear right now is in
fiscal year 2005 they are once again talking about doing a type of a block grant program. However, they are
considering doing a block grant directly to the agency instead of through the state which is a little bit more palatable,
but the concern that we have is that they are also talking about doing a straight line administrative earning calculation
where we would only earn 7% of our contracted funds that we receive every year. When we calculate that, it is about
a 32 or 39 percent reduction in what we currently earn under the current formula for assistance.
Chairperson Scarpelli asked if that was earning to the municipality to administer to the program?
Ms. Nunn said right. It is to cover our administrative costs. That is what we are focusing on right now, the changes
they are proposing to make for fiscal year 2005.
Chairperson Scarpelli thanked Ms. Nunn. Another question is, we’ve been dealing with the second dwelling unit as
an inclusive unit in the affordable housing element requirement, and I have always been supportive of it because I
HOUSING COMMISSION MINUTES
MARCH 1 1,2004
PAGE 12 of 14
felt it was as the City has felt and the Council has felt. I am wondering now if we are looking at the fbture build out
by 2010, have we looked at our experience with the second dwelling unit to determine that we are making effective
use of that allowance. In other words, our roll here is to make sure we get as many affordable units in the City as we
can get and with number of units, it appears that we will be at build out in 2010, should we now start looking at
disallowing the second dwelling as a unit and get a real unit that we know will be in that category. Has there been
any discussion or concern about that by staff or Council?
Ms. Fountain answered that a few years ago, this was a really big issue with the Planning Commission, Housing
Commission and City Council on whether or not we allow second dwelling units. So in 2000 when we revised the
Inclusionary Housing Ordinance, we actually became more restrictive on when you can use a second dwelling unit to
meet the requirements. One of the discussions that we had with the Planning Commission and the Housing
Commission, was recommending to the City Council that they not allow second-dwelling units to meet the
inclusionary requirement. By state law, we have to allow second-dwelling units. If the single family homeowner
wants to build a second-dwelling unit, we have to be able to allow them to do that. We don’t necessarily allow them
to use it to meet the inclusionary requirement, but when we were having that discussion with the City Council, the
concern was there are some very small projects, because if they are seven units or more, they have to provide an
affordable housing unit, so that may be that they only have a one or two unit requirement so the Council concerned
about taking away the ability to build second dwelling units because those small developments didn’t meet the
requirements; especially in the northeast and the northwest quadrant where there is not a combined project where
they can buy into like there is in the southeast and the southwest. In the southeast and the southwest, they can buy
credit through the Villa Loma Project if they are a small project. In most cases we have allowed them to do that to
satisfy the inclusionary rather then doing it in a second dwelling unit.
The Council said in light of that fact, we are going to still allow second-dwelling units. If they do provide the unit,
they not only have to make the rent affordable, they have to income qualify the tenant. If you have your mother-in-
law or maid living there, they have to qualify as low income where before we didn’t have that requirement. They
could choose not to charge any rent if they have their grandmother or another family member. It is an ongoing
debate whether or not they really meet a need. I think one of the reasons that we have been supportive from a
housing standpoint is they are restricted to being 640 square feet or smaller so the goal was that by being that small,
they are going to be affordable. The problem is we can’t make a single-family homeowner rent their unit. We
actually did do a survey to try to find out how they are being used. In a lot of cases, they are not being rented but
used for a family purpose. They are not actively on the rental market. That was a concern that the Planning
Commission and the Housing Commission had.
In most cases they are only used as a solution for the small projects; those that have less then five unit requirement.
In other cases, we are trying to have the developer participate in a combined project or some other type of product
that would allow it. When they are really small, you can’t really build an apartment project of four or five units. We
are even finding it hard on the eleven unit project we are working on so that it is not a really high per unit cost
because of land costs. The Council could make a policy decision again not to allow them. It is a tough position
when it is mandatory to build the units. We don’t allow them to buy out of building the units with a fee. When the
ordinance was revised, it basically made it an alternative. So every second-dwelling unit project that goes forward
now has to go all the way to the Council to say yes we are going to allow the second dwelling units in this case. It is
an option just like the option that you saw of the gentleman who purchased two condo units off-site, and he had a
small development so we got creative and let him go off site to buy two town home units. Because in his particular
case, he was building a town home product, the second-dwelling unit doesn’t work well with the town home product.
It works well with the single family home product, so the Council took your recommendation and said that was a
good solution to the problem. Actually, the Council commented it was a creative approach and we should encourage
this more often. We try to work with the developer and see if there are other solutions to it, but when there doesn’t
seem to be another good solution, then the second-dwelling units is an alternative.
Chairperson Scarpelli thanked Ms. Fountain. He commented that it is not an easy out. They are going to have to
qualify first to give them the opportunity.
HOUSING COMMISSION MINUTES
MARCH 11,2004
PAGE 13 of 14
Ms. Fountain agreed.
Chairperson Scarpelli asked if there are any further questions. It was moved to adopt the resolutions approving the
Public Housing Agency Plan that was presented this evening, and Commissioner Smith seconded.
VOTE: 5-0-0
AYES:
NOES: None
ABSTAIN: None
Huston, Ritchie, Scarpelli, Schraml, and Smith
CHAIRPERSON’S REPORT
No report other than thanking the staff for the excellent job that they do. It is appreciated that the staff takes the time
to present to the Commission what is happening in affordable housing.
DIRECTOR REPORT:
Mr. Craig Ruiz, Manager in Housing and Redevelopment, presented pictures to the Commission on projects
currently being built. He presented a picture of the La Costa Project showing the progress. This will be a 180 unit
apartment project called La Costa Paloma. This project is scheduled to be completed or at least the first move-ins in
January of 2005. The rains we recently had moved the project back.
He showed another picture of a project up in Calavera Hills, now known as the Mariposa Apartments. College
Avenue is now being built west towards El Camino Real.
Chairperson Scarpelli asked if they were building lists now for the tenants or is it still too early?
Mr. Ruiz answered for Calavera Hills, they have a phone number, anybody calling our office, we can give them that
number. It is also on the City’s website, the Department of Housing and Redevelopment has its own page. You can
call and get on their interest list. Towards the end of April they will start the prequalification process. People can
also call our office to add them to our interest list that we will give to the builder.
Chairperson Scarpelli asked about the La Costa Paloma. Can you remind us again who the management people in
each of these as you go along?
Mr. Ruiz said he would. This project, the Calavera Project, is being built by a group called Chelsea Development
Corporation and they are in Solana Beach. They have their own in-house management company.
Chairperson Scarpelli asked if we have them doing any other projects?
Mr. Ruiz said this is the first one in Carlsbad. The previous project, La Costa Paloma, is being built by Community
Housing Works. They have offices in Escondido and San Diego. They are workmg with a company called the John
Stewart Company. They are a large property management company so they will be the on-site managers through a
contract with Community Housing. Because this project is not far enough along, they have a recording that you can
call for construction updates, but it probably won’t be until the summer that they start takmg names. Again, people
can call our office as well.
Back to the Mariposa Apartments, this will be in July. Kelly Ranch is another project that will have 11 1 unit project.
There are 400 apartments total, out of that 11 1 will be affordable. We are going to have the first move-ins in that
project in April. That project is at the comer of Cannon and Faraday. That concludes my report.
HOUSING COMMISSION MINUTES
MARCH 1 1,2004
PAGE 14 of 14
Ms. Fountain thanked Mr. Ruiz. She continued there is quite a bit under construction now, but some of these larger
projects take much longer to construct. One thing I wanted to follow up on that Mr. Ruiz said, our website has a lot
of good information about affordable housing on it. The website also has existing projects and if anyone wants
information or to apply for those existing projects, they can actually go on-line under the Housing and
Redevelopment Department and it gives information on existing projects. They can get a phone number, they can
see a picture of the project. We also have a list for future projects. If the developer is starting to take names and
keep an interest list, then that phone number will be on there, If they haven’t started that yet, they can get on our
interest list, and then we turn that over to the developers when the developers are ready to start renting the units or
accepting applications. We also have the rules related to our inclusionary housing program for developers. Also on
the City’s website under the Planning Department, they have construction updates where you can go online and find
out about projects that are under construction, what stage they are at. It is usually larger, significant projects, not
single family homes. If people don’t have access to the computer in their home, they can use the computers at the
library.
Chairperson Scarpelli asked Ms. Nunn if Section 8 people can qualify for the affordable housing units as well?
Ms. Nunn answered yes.
Chairperson Scarpelli asked if anyone else had anythmg.
ADJOURNMENT
By proper motion, the meeting of March 11,2004 was adjourned at 7: 14 p.m
Respectfblly submiaed,
Debbie Fountain
Housing and Redevelopment Director
PATRICIA CRESCENT1
Minutes Clerk
MINUTES ARE ALSO TAPED AND KEPT ON FILE UNTIL THE WRITTEN MINUTES ARE APPROVED.
EXHIBIT 5
PHA Plans U.S. Department of Housing and OMB No. 2577-0226 Urban Development (exp. 05/3 1/2006)
Streamlined Annual
Version Housing
Office of Public and Indian
This information collection is authorized by Section 51 1 of the Quality Housing and Work Responsibility Act, which added a new
section 5A to the U.S. Housing Act of 1937 that introduced 5-year and annual PHA Plans. The full PHA plan provides a ready source
for interested parties to locate basic PHA policies, rules, and requirements concerning the PHA’s operations, programs, and services,
and informs HUD, families served by the PHA, and members of the public of the PHA’s mission and strategies for serving the needs
of low-income and very low-income families. This form allows eligible PHAs to make a streamlined annual Plan submission to HUD
consistent with HUD’s efforts to provide regulatory relief for certain types of PHAs. Public reporting burden for this information
collection is estimated to average 1 1.7 hours per response, including the time for reviewing instructions, searching existing data
sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. HUD may not collect
this information and respondents are not required to complete this form, unless it displays a cunently valid OMB Control Number.
Privacy Act Notice. The United States Department of Housing and Urban Development, Federal Housing Administration, is
authorized to solicit the information requested in this form by virtue of Title 12, U.S. Code, Section 1701 et seq., and regulations
promulgated there under at Title 12, Code of Federal Regulations. Information in PHA plans is publicly available.
Streamlined Annual PHA Plan
for Fiscal Year: 2004
PHA Name: Carlsbad Housing Agency
NOTE: This PHA Plan template (HUD-50075-SA) is to be completed in accordance with instructions
contained in previous Notices PIH 99-33 (HA), 99-51 (HA), 2000-22 (HA), 2000-36 (HA), 2000-43
(HA), 2001-4 (HA), 2001-26 (HA), 2003-7 (HA), and any related notices HUD may subsequently issue.
form HUD-50075-SA (4/30/2003)
PHA Name: Carlsbad Housing Agency
HACode: CA077
Participating PHAs PHA Program(s) Included in
Code the Consortium
Participating PHA 1:
Participating PHA 2:
Participating PHA 3:
Streamlined Annual Plan for Fiscal Year 2004
Programs Not in
the Consortium Each Program
# of Units
Streamlined Annual PHA Plan
Agency Identification
PHA Name: Carlsbad Housing Agency PHA Number: CA077
PHA Fiscal Year Beginning: (mm/yyyy) 07/2004
PHA Programs Administered:
OPublic Housing and Section 8 NSection 8 Only UPublic Housing Only
Number of public housing units:
Number of S8 units:
Number of S8 units: 703 Number of public housing units:
UPHA Consortia: (check box if submitting a joint PHA Plan and complete table)
PHA Plan Contact Information:
Name: Roberta “Bobbi” Nunn Phone: 760/434-2816
TDD: 760/434-8113 Email (if available): bnunn@ci.carlsbad.ca.us
Public Access to Information
Information regarding any activities outlined in this plan can be obtained by contacting:
(select all that apply)
PHA’s main administrative office PHA’s development management offices
Display Locations For PHA Plans and Supporting Documents
The PHA Plan revised policies or program changes (including attachments) are available for
public review and inspection. N Yes 0 No.
If yes, select all that apply: IXI PHA development management offices
IXI Public library
Main administrative office of the PHA - 2965 Roosevelt Street, Suite B, Carlsbad
Main administrative office of the local, county or State government
PHA website - www.ci.car1sbad.ca.w
City of Carlsbad, City Clerk - 1200 Carlsbad Village Drive, Carlsbad
Georgina Cole Library - 1250 Carlsbad Village Drive, Carlsbad
Main Library - 1775 Dove Lane, Carlsbad
Page2ofZl form HUD-50075-SA (04/30/2003)
PHA Name: Carlsbad Housing Agency
HACode: CA077
Streamlined Annual Plan for Fiscal Year 2004
[XI Other (list below)
0
0
Senior Center - 799 Pine Avenue, Carlsbad
Faraday Center, Planning Department - 1635 Faraday Avenue, Carlsbad
PHA Plan Supporting Documents are available for inspection at: (select all that apply)
PHA development management offices
Main business office of the PHA- 2965 Roosevelt Street, Suite B, Carlsbad
Other (list below)
0
0
City of Carlsbad, City Clerk - 1200 Carlsbad Village Drive, Carlsbad
Faraday Center, Planning Department - 1635 Faraday Avenue, Carlsbad
Page3of21 form HUD-50075-SA (04/30/2003)
PHA Name: Carlsbad Housing Agency HACode: CA077
Streamlined Annual Plan for Fiscal Year 2004
Streamlined Annual PHA Plan
Fiscal Year 2004
[24 CFR Part 903.12(c)]
Table of Contents
[24 CFR 903.7(r)]
Provide a table of contents for the Plan, including applicable additional requirements, and a list of supporting
documents available for public inspection. Table of Contents Page #
1. Site-Based Waiting List Policies NIA
2. Capital Improvement Needs NIA
3. Section 8(y) Homeownership NIA
4. Project-Based Voucher Programs 9
5. PHA Statement of Consistency with Consolidated Plan. 10
6. Supporting Documents Available for Review 10
8. Capital Fund Program 5-Year Action Plan NIA
9. Progress in Meeting the 5-Year Plan and Goals 19
10. Resident Membership of the PHA Governing Board
1 1. Membership of the Resident Advisory Board
7. Capital Fund Program Annual Statemenflerformance and Evaluation Report NIA
21
21
Attachments
Attachment 1 - PHA Management Organizational Chart
Attachment 2 - Carlsbad Housing and Redevelopment Department Strategic Assessment Report -
Attachment 3 - City of Carlsbad Housing and Redevelopment Department Mission Statement
Executive Summary
Page4of21 , form HUD-50075-SA (04/30/2003)
28
PHA Name: Carlsbad Housing Agency
HACode: CA077
Streamlined Annual Plan for Fiscal Year 2004
A. PHA PLAN COMPONENTS
0 1. Site-Based Waiting List Policies
903.7(b)(2) Policies on Eligibility, Selection, ant. . ,dmissions
903.7(g) Statement of Capital Improvements Needed
903.7(k)(l)(i) Statement of Homeownership Programs
5. PHA Statement of Consistency with Consolidated Plan. Complete only if PHA has
changed any policies, programs, or plan components from its last Annual Plan.
6. Supporting Documents Available for Review
7. Capital Fund Program and Capital Fund Program Replacement Housing Factor,
Annual Statement/Performance and Evaluation Report
8. Capital Fund Program 5-Year Action Plan
0 2. Capital Improvement Needs
0 3. Section 8(y) Homeownership
0 4. Project-Based Voucher Programs
0
B. SEPARATE HARD COPY SUBMISSIONS TO LOCAL HUD FIELD OFFICE
Form HUD-50076, PHA Certifications of Compliance with the PHA Plans and Related Renulations:
Board Resolution to Accompany the Streamlined Annual Plan identifying policies or programs the PHA
has revised since submission of its last Annual Plan, and including Civil Rights certifications and
assurances the changed policies were presented to the Resident Advisory Board for review and comment, approved by the PHA governing board, and made available for review and inspection at the PHA’s
principal office;
For PHAs Applying for Formula Capital Fund Program (CFP) Grants: N/A
Form HUD-50070, Certification for a Drug-Free Workplace;
Form HUD-50071, Certification of Pavments to Influence Federal Transactions; and Form SF-LLL &SF-LLLa, Disclosure of Lobbying Activities.
Page 5 of 21 form HUD-50075-SA (04/30/2003)
PHA Name: Carlsbad Housing Agency
HA Code: CA077
Development
Information:
(Name, number,
location)
Streamlined Annual Plan for Fiscal Year 2004
Date Initial mix of
Initiated Racial, Ethnic or
Disability
Demographics
1. Site-Based Waiting Lists (Eligibilihr, Selection, Admissions Policies)
[24 CFR Part 903.12(c), 903.7(b)(2)]
Exemptions: Section 8 only PHAs are not required to complete this component.
A. Site-Based Waiting Lists-Previous Year
1. Has the PHA operated one or more site-based waiting lists in the previous year? If yes,
complete the following table; if not skip to B.
Site-Based Waiting Lists
Current mix of
Racial, Ethnic or
Disability
Demographics
since Initiation of
SBWL
Percent
change
between initial
and current
mix of Racial,
Ethnic, or
Disability
demographics
2. What is the number of site based waiting list developments to which families may apply
at one time?
3. How many unit offers may an applicant turn down before being removed from the site-
based waiting list?
4. 0 Yes No: Is the PHA the subject of any pending fair housing complaint by HUD
or any court order or settlement agreement? If yes, describe the order, agreement or
complaint and describe how use of a site-based waiting list will not violate or be
inconsistent with the order, agreement or complaint below:
B. Site-Based Waiting Lists - Coming Year
If the PHA plans to operate one or more site-based waiting lists in the coming year, answer each
of the following questions; if not, skip to next component.
1. How many site-based waiting lists will the PHA operate in the coming year?
2. c] Yes c] No: Are any or all of the PHA’s site-based waiting lists new for the upcoming
year (that is, they are not part of a previously-HUD-approved site based
waiting list plan)?
If yes, how many lists?
Page 6 of 21 form HUD-50075SA (04/30/2003)
PHA Name: Carlsbad Housing Agency
HACode: CA077
Streamlined Annual Plan for Fiscal Year 2004
3. 0 Yes 0 No: May families be on more than one list simultaneously
If yes, how many lists?
4. Where can interested persons obtain more information about and sign up to be on the site-
based waiting lists (select all that apply)?
PHA main administrative office
All PHA development management offices
Management offices at developments with site-based waiting lists
At the development to which they would like to apply
Other (list below)
0 0 0
cl
2. Capital Improvement Needs
[24 CFR Part 903.12 (c), 903.7 (g)]
Exemptions: Section 8 only PHAs are not required to complete this component.
A. Capital Fund Program
1. Yes 0 No Does the PHA plan to participate in the Capital Fund Program in the
upcoming year? If yes, complete items 7 and 8 of this template (Capital
Fund Program tables). If no, skip to B.
2. c] Yes 0 No: Does the PHA propose to use any portion of its CFP hds to repay debt
incurred to finance capital improvements? If so, the PHA must identify in
its annual and 5-year capital plans the development(s) where such
improvements will be made and show both how the proceeds of the
financing will be used and the amount of the annual payments required
servicing the debt. (Note that separate HUD approval is required for such
financing activities.).
B.
Applicability: All PHAs administering public housing. Identify any approved HOPE VI andor
public housing development or replacement activities not described in the Capital Fund Program
Annual Statement.
HOPE VI and Public Housing Development and Replacement Activities (Non-
Capital Fund)
1. 0 Yes No: Has the PHA received a HOPE VI revitalization grant? (if no, skip to #3; if
yes, provide responses to the items on the chart located on the next page,
copying and completing as many times as necessary).
2. Status of HOPE VI revitalization grant(s):
Page 7 of 21 form HUD-50075-SA (04/30/2003)
PHA Name: Carlsbad Housing Agency
HA Code: CA077
Streamlined Annual Plan for Fiscal Year 2004
HOPE VI Revitalization Grant Status
a. Development Name:
b. Development Number:
c. Status of Grant:
ORevitalization Plan under development
ORevitalization Plan submitted, pending approval
URevitalization Plan approved
UActivities pursuant to an approved Revitalization Plan underway
3. Yes 0 No: Does the PHA expect to apply for a HOPE VI Revitalization grant in the
Plan year?
If yes, list development name(s) below:
4. 0 Yes 0 No: Will the PHA be engaging in any mixed-finance development activities
for public housing in the Plan year? If yes, list developments or activities
below:
5. 0 Yes c] No: Will the PHA be conducting any other public housing development or
replacement activities not discussed in the Capital Fund Program Annual
Statement? If yes, list developments or activities below:
3. Section 8 Tenant Based Assistance--Section 8(y) Homeownership Program
(if applicable) [24 CFR Part 903.12(c), 903.7(k)(l)(i)]
1. 0 Yes No: Does the PHA plan to administer a Section 8 Homeownership program
pursuant to Section 8(y) of the U.S.H.A. of 1937, as implemented by 24
CFR part 982 ? (If “No”, skip to the next component; if “yes”, complete
each program description below (copy and complete questions for each
program identified.)
2. Program Description:
a. Size of Program 0 Yes 0 No: Will the PHA limit the number of families participating in the Section 8
homeownership option?
If the answer to the question above was yes, what is the maximum number
of participants this fiscal year?
b. PHA-established eligibility criteria 0 Yes 0 No: Will the PHA’s program have eligibility criteria for participation in its
Section 8 Homeownership Option program in addition to HUD criteria?
If yes, list criteria:
Page8of21 form HUD-50075SA (04/30/2003)
PHA Name: Carlsbad Housing Agency
HA Code: CA077
Streamlined Annual Plan for Fiscal Year 2004
c. What actions will the PHA undertake to implement the program this year (list)?
3. Capacity of the PHA to Administer a Section 8 Homeownership Program:
The PHA has demonstrated its capacity to administer the program by (select all that apply):
Establishing a minimum homeowner down payment requirement of at least 3 percent of
purchase price and requiring that at least 1 percent of the purchase price come from the
family’s resourGes.
Requiring that financing for purchase of a home under its Section 8 homeownership will
be provided, insured or guaranteed by the state or Federal government; comply with
secondary mortgage market underwriting requirements; or comply with generally
accepted private sector underwriting standards.
Partnering with a qualified agency or agencies to administer the program (list name(s)
and years of experience below):
Demonstrating that it has other relevant experience (list experience below):
0
0
4. Use of the Proiect-Based Voucher Program
Intent to Use Project-Based Assistance
Yes No: Does the PHA plan to “project-base” any tenant-based Section 8 vouchers in
the coming year? If the answer is “no,” go to the next component. If yes, answer the following
questions.
1. Yes No: Are there circumstances indicating that the project basing of the units,
rather than tenant-basing of the same amount of assistance is an appropriate option? If
yes, check which circumstances apply:
low utilization rate for vouchers due to lack of suitable rental units
access to neighborhoods outside of high poverty areas
other (describe below:)
o Ensure and maintain financial feasibility of affordable developments
o Maintain affordability of Senior affordable apartment complex
0
2. Indicate the number of units and general location of units (e.g. eligible census tracts or
smaller areas within eligible census tracts):
Approximately 50 units within the 179.00 census tract
- 3363 Tyler Street, Carlsbad
- 2578 Roosevelt Street, Carlsbad
Page 9 of 21 form HUD-5075-SA (04/30/2003)
33
PHA Name: Carlsbad Housing Agency
HACode: CAO7J
Applicable
& On
Streamlined Annual Plan for Fiscal Year 2004
Supporting Document Related Plan Component
5. PHA Statement of Consistency with the Consolidated Plan
NIA
Document A
Document B
Document C
[24 CFR Part 903.151
For each applicable Consolidated Plan, make the following statement (copy questions as many
times as necessary) only if the PHA has provided a certification-listing program or policy
changes from its last Annual Plan submission.
PHA Certifications of Compliance with the PHA Plans and Related Regulations
and Board Resolution to Accompany the Standard Annual, Standard Five-Year,
and Streamlined Five- Year/Annual Plans;
PHA Certifications of Compliance with the PHA Plans and Related Regulations
and Board Resolution to Accompany the Streamlined Annual Plan
Certification by State or Local Official of PHA Plan Consistency with
Consolidated Plan. Plans
Fair Housing Documentation Supporting Fair Housing Certifications: Records reflecting that the PHA has examined its programs or proposed programs,
5 Year and Annual Plans
Streamlined Annual Plans
5 Year and standard Annual
5 Year and Annual Plans
1. Consolidated Plan jurisdiction: (provide name here)
City of Carlsbad
2. The PHA has taken the following steps to ensure consistency of this PHA Plan with the
Consolidated Plan for the jurisdiction: (select all that apply)
IXI The PHA has based its statement of needs of families on its waiting lists on the needs
expressed in the Consolidated Plan/s.
The PHA has participated in any consultation process organized and offered by the
Consolidated Plan agency in the development of the Consolidated Plan.
The PHA has consulted with the Consolidated Plan agency during the development of
this PHA Plan.
Activities to be undertaken by the PHA in the coming year are consistent with the
initiatives contained in the Consolidated Plan. (list below)
Ix]
IXI
Other: (list below)
3. The Consolidated Plan of the jurisdiction supports the PHA Plan with the following actions
and commitments: (describe below)
Allocation of CDBG and HOME funds in support of Affordable Housing development
and increasing the available affordable housing in the jurisdiction.
Provides fimding to numerous non-profit agencies to support a variety of Continuum of
Care services.
6. Supporting; Documents Available for Review for Streamlined Annual PHA - Plans
PHAs are to indicate which documents are available for public review by placing a mark in the “Applicable
& On Display” column in the appropriate rows. All listed documents must be on display if applicable to
the program activities conducted by the PHA.
Page 10 of 21 form HUD-50075SA (04/30/2003)
PHA Name: Carlsbad Housing Agency
HACode: CA077
Applicable
8~ On
Streamlined Annual Plan for Fiscal Year 2004
Supporting Document
Display
Document D
identified any impediments to fair housing choice in those programs, addressed
or is addressing those impediments in a reasonable fashion in view of the
resources available, and worked or is working with local jurisdictions to
implement any of the jurisdictions’ initiatives to affirmatively finher fair
housing that require the PHA’s involvement.
Housing Needs Statement of the Consolidated Plan for the iurisdiction(s) in
NIA
NIA
NIA
Document E I
standard-policies:
Public housing management and maintenance policy documents, including
policies for the prevention or eradication of pest infestation (including cockroach
infestation).
Results of latest Public Housing Assessment System (PHAS) Assessment (or
Ch&k here if included in Section 8 AdministratiGe Plan.
NIA
Document H
NIA
Results of latest Section 8 Management Assessment System (SEMAP)
Document E
which ;he PHA is located and any additional backup data ti support statement of
housing needs for families on the PHA’s public housing and Section 8 tenant-
based waiting lists.
Most recent board-approved operating budget for the public housing program
Public Housing Admissions and (Continued) Occupancy Policy (A&O/ACOP), which includes the Tenant Selection and Assignment Plan [TSAP] and the Site-
Based Waiting List Procedure.
Deconcentration Income Analysis
Any policy governing occupancy of Police Officers and Over-Income Tenants in
Public Housing. 0 Check here if included in the public housing A&O Policy.
Section 8 Administrative Plan
Public housing rent determination policies, including the method for setting
public housing flat rents. 0 Check here if included in the public housing A & 0 Policy.
Schedule of flat rents offered at each public housing development. c] Check here if included in the public housing A & 0 Policy.
Section 8 rent determination (payment standard) policies (if included in plan, not
necessary as a supporting document) and written analysis of Section 8 payment
I other applicable assessment).
Follow-up Plan to Results of the PHAS Resident Satisfaction Survey (if
necessary)
Document E
NIA
Document E
NIA
NIA
NIA
NIA
Any policies governing any Section 8 special housing types
Check here if included in Section 8 Administrative Plan
Public housing grievance procedures c] Check here if included in the public housing A & 0 Policy
Section 8 informal review and hearing procedures.
Check here if included in Section 8 Administrative Plan.
The Capital Fund/Comprehensive Grant Program Annual Statement
/Performance and Evaluation Report for any active grant year.
Most recent CIAP BudgebTrogress Report (HUD 52825) for any active CIAP
grants.
Approved HOPE VI applications or, if more recent, approved or submitted
HOPE VI Revitalization Plans, or any other approved proposal for development
of Dublic housing.
Self-evaluation, Needs Assessment and Transition Plan required by regulations
Related Plan Component I
Housing Needs
Annual Plan:
Financial Resources
Annual Plan: Eligibility,
Selection, and Ad;nissi&s I
Po 1 i c i e s
Annual Plan: Eligibility,
Selection, and Admissions
Selection, and Admissions
Policies
Annual Plan: Eligibility, Selection, and Admissions
Policies
Annual Plan: Rent
Determination
Annual Plan: Rent
Determination
Annual Plan: Rent
Determination
Annual Plan: Operations
and Maintenance
I Annual Plan: Management
Maintenance and
Community Service & Self-
Sufficiencv
Annual Plan: Management I
Annual Plan: Grievance
Procedures
Annual Plan: Capital Needs
Page 11 of 21 form HUD60075SA (04/30/2003)
35
PHA Name: Carlsbad Housing Agency
HA Code: CA077
Streamlined Annual Plan for Fiscal Year 2004
Service & Self-Sufficien
pursuant to an opinion of counsel on file and available for inspection.
Page 12 of 21 form HUD-50075SA (04/30/2003)
37
x
a 3
c, E Q)
2 a
c, L, 0
2
E 0 .m Y m
L
34
G RE
I 'Z
3 N L,
'0 s a
!
l-
- hl L
ca 3 3 a
0% so
IIII
.. i
s- a, a % 0
ci d
Q
.3 4
3
en c
m
cd
k e
E e,
.3 c
.3 3 s c, .3
d
a 3
.3
a, c,
€€ a,a, crc,
.. %
? 4
a, G a %
E *E
0 0
cd s a
? a FI
4
.,-I
.4
.3
.- 3 3
e 0 - 3
r" E-c
ATTACHMENT 1
P
I! 4
1 (D
M 0 e m
ATTACHMENT 2 City of Carlsbad
Housing and Redevelopment
Department
HELPING PEOPLE TO ACHIEVE
THEIR DREAMS
BUSINESS &
PROPERTY
DEVELOPMENT
ENHANCED
QUALITV
OF LIFE
STRONG
COMMUNITY
SPIRIT
STRATEGIC ASSESSMENT REPORT
MAY 2003
HOUSING AND REDEVELOPMENT DEPARTMENT
STRATEGIC ASSESSMENT
A Note from the Director ...
For the Housing and Redevelopment Department, helping people is the most
important and rewarding part of the job. We help people by promoting business
and property development, providing affordable housing, enhancing opportunities
for improvements to quality of life, and assisting to create a strong community
spirit. To ensure that we are helping people to the best of our abilities and
resources, the Department completed a Strategic Assessment in 2002/2003. Our
goal was to evaluate our current efforts and then to identify priorities for action
today as well as to develop a plan for future years. The Department felt that this
was important to ensure that staff idwill be spending its time on appropriate
activities/programs that best meet the quality of life needs of our customers, or stakeholders.
All staff within the Housing and Redevelopment Department participated in this Strategic Assessment. The
completion of the Assessment also involved a spirit of cooperation between Department Staff and
representatives of its stakeholder groups. It was an interesting and inspiring process of discovery. The following
report outlines the results of our Strategic Assessment as well as the manner in which the Carlsbad Housing and
Redevelopment Department intends to continue its efforts to implement its programs and remain successful in
its achievements.
In our Vision for the future, the Carlsbad Housing and Redevelopment
Department is recognized by the community and industry as a highly effective
and compassionate organization that makes a difference in people's lives. This
statement of our future will inspire us to truly be the best that we can be and to
provide the very best to the Carlsbad community through our efforts.
DEBBIE FOUNTAIN
Strategic Assessment
Housing and Redevelopment Department
May, 2003
Page 2
TABLE OF CONTENTS
EXECUTIVE SUMMARY ..................................................................................... 4
STRATEGIC ASSESSMENT REPORT
Who are we? ...........................................................................................
Current Budget Allocations (FTE) ..................................................................
Process Summary .....................................................................................
Stakeholders Summary ...............................................................................
Future Trends and Demographics ..................................................................
Target Issues ...........................................................................................
ProgramsProjects .....................................................................................
SWOT Analysis .......................................................................................
Vision, Mission, Values ..............................................................................
Allocation of Effort ...................................................................................
Strategic Goals and Focused Initiatives ............................................................
Key Success Factors .................................................................................
.. ..
8
9
10
11
11
12
16
16
19
21
22
24
APPENDICES ...................................................................................................... 27
Appendix A . Stakeholder Survey Results .............................................
Appendix B . Stakeholders and Identified Need ......................................
Appendix C . Programs/Projects/Tasks/Activities Analysis ........................
Appendix D - Time Logs, Time Summaries & Assigned TaskdActivities List ..
28
36
39
43
Strategic Assessment Page 3 Housing and Redevelopment Department
May. 2003
CARLSBAD HOUSING AND REDEVELOPMENT DEPARTMENT
STRATEGIC ASSESSMENT
Vision:
Mission:
Values:
Target
Issues:
EXECUTIVE SUMMARY
The Carlsbad Housing and Redevelopment Department is recognized by the community and
industry as a highly effective and compassionate organization that makes a difference in people’s
lives.
The Carlsbad Housing and Redevelopment Department helps people to achieve their dreams by
partnering with the community to provide excellent places to live, operate a business, receive
services, shop and enjoy a top quality lifestyle.
The following seven (7) qualities are what we value most in the delivery of services from the
Department: . Compassion
Integrity/Accountability . Respect . Team-orientation
. Empowennent . Fairness . Fostering Positive Result
The key target issuesheeds identified for each of the stakeholder focus groups are
illustrated below.
Strategic Assessment Page 4
Housing and Redevelopment Department
May, 2003
Strategic Assessment Page 5
Housing and Redevelopment Department
May, 2003
5’
Top Priority Strategic Goals and Focused Initiatives:
GoaYInitiative #1: Continue efforts to establish Carlsbad Village as a quality
shopping, living and working environment.
1 a. Encourage/facilitate private development within Village through
streamlined redevelopment permit process.
1 b. Focus marketing and other actions on redevelopmenthevitalization of
North State Street.
1 c. Prepare and initiate implementation of Redevelopment Operations
Strategy to address “life” after expiration of Village Redevelopment Plan.
1 d. Increase city-owned public parking facilities.
GoaYInitiative #2: Eliminate blighting influences and facilitate revitalization of
South Carlsbad Coastal Redevelopment Area.
2a. Complete and initiate Land Use Strategy and Vision Statement for Ponto
AreaPlanning Area 3.
2b. Process amendment to SCCRA Redevelopment Plan to allow for
construction of desalination plant within boundaries of area.
GoaYInitiative #3: Increase inventory and/or opportunities for affordable housing
within Carlsbad for low income households.
3a. Enhance Housing and Redevelopment’s role in processing of affordable
housing projects to facilitate faster processing and construction of
additional affordable housing units.
3b. Identify new opportunities for increasing affordable housing opportunities
through acquisition and rehabilitation, new construction, or other
programs.
3c. Continue efforts to streamline Rental Assistance Program to more fully
utilize existing vouchers.
Goamnitiative ##4: Meet basic needs of low income households through
partnerships with outside social service agencies.
4a. Continue implementation of CDBG/HOME Program to provide funding to
social service agencies and housing programs.
Strategic Assessment
Housing and Redevelopment Department
May, 2003
Page 6
4b. Ensure completion of CDBG/HOME projects in timely manner to
maintain full compliance with program regulations/mandates.
GoaVInitiative #5: Identify best practices in management and implementation of
Department Programs to ensure highly effective and efficient
operations.
5a.
5b.
5c.
5d.
5e.
5 f.
Provide time management training to staff to allow for more effective and
efficient operation of Department programs/projects.
Provide training to staff to help with customer service issues of concern.
Assist staff to develop enhanced skills for providing information and
responding to inquiries in a more time efficient manner.
Enhance/increase use of technology for efficiency purposes and to provide
better information to customers.
Implement program for cross training staff.
Revise referral procedures to enhance customer service while reducing
staff time requirements.
Enhance communication with stakeholders.
Key Success Factors:
+ New development/redevelopment projects are approved for the Village
Area, and stakeholders report high levels of satisfaction with the
processing of related permits.
+ Vision and marketing efforts result in new developer contacts for potential
redevelopment projects in the North State Street area of the Village.
+ Redevelopment Operations Strategy is adopted and implementation is
initiated to allow for smooth transition to new “life” after expiration of
Village Redevelopment Plan.
+ New public parking opportunities are provided which increase the total
number of parking spaces available within the Village Area.
+ Completion of an economic analysis indicates improvements to the
redevelopment areas (i.e., decreasing commercial vacancy rates,
increasing property values).
Strategic Assessment Page 7
Housing and Redevelopment Department
May, 2003
53
4 New Land Use Strategy and Vision Statement for South Carlsbad Coastal
Redevelopment Area and related implementation activities result in
proposals for new development projects.
4 City has its financial and water reliability needs met through negotiations
for construction of new desalination plant in South Carlsbad Coastal
Redevelopment Area.
4 Stakeholders report high level of satisfaction with efforts to process
permits for new affordable housing projects in Carlsbad.
4 New feasible opportunities are identified for increasing affordable housing
opportunities.
4 The Rental Assistance Program receives a “high performer” assessment by
the US Department of Housing and Urban Development by more fully
utilizing all of its existing vouchers and maintaining at least a 95% lease-
up rate, as well as maintaining full compliance with all applicable program
regulations.
4 Participants report a high level of satisfaction with the difference made in
their lives as a result of their receipt of assistance through one or more
Department programs.
4 Stakeholders report high level of satisfaction with administration of the
City’s CDBGEIOME Program, and US Department of Housing and Urban
Development finds that City is in full compliance with all applicable
regulations for program, including the timely expenditure of fimds.
4 Staff report increased sense of accomplishment with the services they
provide, and acquisition of skills necessary to more effectively and
efficiently provide Department services.
4 City Manager and City Council both report a sense of accomplishment
with programs administered by the Department.
Strategic Assessment Page 8
Housing and Redevelopment Department
May, 2003
ATTACHMENT 3
City of Carlsbad
Housing and Redevelopment Department
* Rental Assistance
*Homebuyers Assistance * New Construction * Rehabilitation
*Social Services
*New Products
*State Funds
*Federal Funds
---
55
CITY OF CARLSBAD
NOTICE OF PUBLIC HEARING
PUBLIC HOUSING AGENCY (PHA) ANNUAL PLAN FY 2004
NOTICE IS HEREBY GIVEN that the H ousing a nd Redevelopment Commission of the
City of Carlsbad will hold a public hearing in the City Council Chambers, 1200 Carlsbad
Village Drive, Carlsbad, California, at 6:OO PM on Tuesday, April 20, 2004, to consider
approval of the Public Housing Agency (PHA) Annual Plan and authorizing submittal of
the PHA Plan to the U. S. Department of Housing and Urban Development.
The City of Carlsbad’s PHA Plan is available for public review. Copies of this document
are available for review at City Hall (City Clerk’s Office - 1200 Carlsbad Village Drive), City
Libraries (1250 Carlsbad Village Drive and 1775 Dove Lane), the Community
Development Department (Planning Counter - 1635 Faraday Avenue), Housing and
Redevelopment Department (2965 Roosevelt Street, Suite B) and the Senior Center (799
Pine Avenue).
Those persons wishing to speak on this proposal are cordially invited to attend the public
hearing. Please contact the Housing and Redevelopment Department at 760/434-2816 to
arrange for translators or other special services needed to participate in the public hearing
process. Copies of the Agenda Bill and draft PHA Plan are available in the Housing and
Redevelopment office. If you have any questions or would like a copy of the Agenda Bill,
please contact Bobbi Nunn, Housing Program Manager, in the Housing and
Redevelopment Department at (760) 434-281 6. You may also provide your comments in
writing to the Housing and Redevelopment Department at 2965 Roosevelt Street, Suite B,
Carlsbad, CA 92008 or by e-mail to bnunn@ci.carlsbad.ca.us.
HOUSING AND REDEVELOPMENT COMMISSION