HomeMy WebLinkAbout2005-04-12; Housing & Redevelopment Commission; 370; Public Housing Agency 5 Year and Annual Plans9 8 Q= a
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AB# 370
MTG. 4/12/05
DEPT. HlRED
HOUSING AND REDEVELOPMENT COMMISSION AGENDA BILL
TITLE:
CARLSBAD PUBLIC HOUSING AGENCY
5-YEAR and ANNUAL PLANS FY 2005
RECOMMENDED ACTION:
HOLD a Public Hearing and ADOPT Housing and Redevelopment Commission Resolution
No. 392 , APPROVING the Carlsbad Public Housing Agency (PHA) 5-Year and
Annual Plans and AUTHORIZING submission to the U.S. Department of Housing and Urban
Development.
ITEM EXPLANATION:
The Housing and Redevelopment Department administers the federally funded Section 8
Tenant-Based Rental Assistance Program for the Public Housing Agency in Carlsbad, which is
more specifically known as the Carlsbad Housing Agency. Pursuant to federal regulations,
Public Housing Agencies (PHA) are required to submit a 5-Year Plan which describes the
PHAs mission, long term goals, and strategy for accomplishing the goals. In addition, an
Annual Plan is required that provides comprehensive and specific information about the PHAs
operations, policies, strategies, and resources. The Board of Commissioners of the PHA must
adopt the 5-Year and Annual Plans and a copy with required certifications must be submitted to
HUD. Information that the 5-Year and Annual Plans must address is listed in detail below.
5-Year Plan: The 5-Year Plan for a PHA that administers the Section 8 Tenant-Based Rental
Assistance Program must identify the following:
0 PHAs Mission for Serving the Needs of Low-Income, Very Low-Income, and Extremely
Low-Income Families.
HUD Strategic Goal: Increase the availability of decent, safe, and affordable housing.
HUD Strategic Goal: Improve community quality of life and economic vitality
0 HUD Strategic Goal: Promote self-sufficiency and asset development of families and
individuals
HUD Strategic Goal: Ensure Equal Opportunity in Housing for all Americans
Annual Plan: The Annual Plan for a PHA that administers the Section 8 Tenant-Based Rental
Assistance Program must address the following:
Section 8 Homeownership
0 Project-Based Voucher Programs
0 PHA Statement of Consistency with Consolidated Plan
0 Supporting Documents Available for Review
The Annual Plan also requires a “STATEMENT OF PROGRESS IN MEETING THE 5-YEAR
PLAN GOALS.” This statement is to provide a brief update on the PHAs progress in meeting
its goals as described in the Five-Year Plan. The goals addressed are:
Expand the supply of assisted housing.
PAGE 2 OF AGENDA BILL NO. 370
Leverage private or other public funds to create additional housing opportunities.
Improve the quality of assisted housing.
Increase assisted housing choices.
Promote self-sufficiency and asset development of assisted households.
Ensure Equal Opportunity in Housing for all Americans.
For general information, the following documents are referenced in the Plans and
incorporated as exhibits to the Plans:
Document A - PHA Certifications of Compliance with the PHA Plans and Related
Regulations Board Resolution
Document B - Certification of PHA Plan’s Consistency with the City of Carlsbad’s
Consolidated Plan
Document C - San Diego Regional Analysis of Impediments to Fair Housing
Choice, August 2004
Document D - City of Carlsbad Consolidated Plan, July 1,2000 to June 30,2005
Document E - Administrative Plan for Section 8 Tenant-Based Rental Assistance
under the Certificate and Voucher Programs, Revised March 1999
Document F - City of Carlsbad Family Self-Sufficiency Action Plan, December
1993
Document G - City of Carlsbad Schedule of Expenditures of Federal and State
Awards, Year ended June 30,2004
Document H - Section 8 Management Assessment Program (SEMAP)
Certification, Fiscal Year ended June 30, 2004
Public Review: The PHA Plan must be available for public review and comment prior to
adoption by the Housing and Redevelopment Commission. The public review period ended
on April 12,2005.
H 0 U SI N G CO M M I S S I 0 N RE C 0 M M E N D AT I 0 N
The Housing Commission reviewed the Carlsbad Public Housing Agency (PHA) 5-Year and
Annual Plans at a special meeting on March 24, 2005 and adopted Resolution No. 2005-
003 recommending that the Housing and Redevelopment Commission approve the
Carlsbad Public Housing Agency (PHA) 5-Year and Annual Plans for submission to the
U. S. Department of Housing and Urban Development.
FISCAL IMPACT:
The PHA Plan will govern the projected $6.1 million to be received by the City of Carlsbad
in fiscal year 2005 from the Federal Government for rental assistance payments and
administration of the program.
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PAGE 3 OF AGENDA BILL NO. 370
EXH BITS :
1. Housing and Redevelopment Commission Resolution No,. 392 to approve the
Carlsbad Public Housing Agency 5-Year and Annual Plans and authorize submission
to the U.S. Department of Housing and Urban Development
PHA Certifications of Compliance with the PHA Plans and Related Regulations
Housing Commission Staff report dated March 24, 2005 with attachments
5-Year and Annual PHA Plans for Fiscal Year 2005
Exhibits A-H to PHA Plans (on file at: City Hall - City Clerk’s Office Carlsbad Public
Housing Agency (PHA) Carlsbad Public Housing Agency (PHA) and Housing and
Redevelopment Department - Lobby)
2.
3.
4.
5.
DEPARTMENT CONTACT: Bobbi Nunn, (760) 434-281 6, bnunn@ci.carlsbad.ca.us
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RESOLUTION NO. 392
A RESOLUTION OF THE HOUSING AND
REDEVELOPMENT COMMISSION OF THE CITY OF
CARLSBAD, CALIFORNIA, AUTHORIZING THE
CHAIRPERSON OF THE HOUSING AND REDEVELOPMENT
COMMISSION TO EXECUTE THE PUBLIC HOUSING
AGENCY (PHA) CERTIFICATIONS OF COMPLIANCE WITH
THE PHA PLANS AND RELATED REGULATIONS AND
ANNUAL PLANS FOR FISCAL YEAR 2005 TO THE U.S.
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
APPROVING SUBMISSION OF THE PHA'S 5-YEAR AND
(HUD)
WHEREAS, the Housing and Redevelopment Commission ("Housing Agency")
administers the Section 8 Tenant-Based Rental Assistance Program; and
WHEREAS, pursuant to the Quality Housing and Work Responsibility Act (QHWRA) of
1998, Public Housing Agencies (PHA) are required to submit a 5-year and Annual Plan to the
Department of Housing and Urban Development (HUD); and
WHEREAS, the Department of Housing and Urban Development (HUD) firther requires
that the Housing and Redevelopment Commission approve the PHA 5-Year and Annual Plans for
Fiscal Year 2005 and authorize the Chairperson of the Housing and Redevelopment Commission to
execute the PHA Certifications of Compliance with the PHA Plans and Related Regulations for
submission to the U.S. Department of Housing and Urban Development.
NOW, THEREFORE, BE IT HEREBY RESOLVED by the Housing and Redevelopment
Commission of the City of Carlsbad, California, as follows:
1. That the above recitations are true and correct.
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2. The PHA 5-Year and Annual Plans for Fiscal Year 2005 are hereby approved. The
Chairperson of the Housing and Redevelopment Commission is hereby authorized to
execute the PHA Certifications of Compliance with the PHA Plans and Related
Regulations and submit it to the U.S. Department of Housing and Urban
Development.
PASSED, APPROVED AND ADOPTED at a special meeting of the Housing and
Redevelopment Commission of the City of Carlsbad, California, held on the
12th day of April, 2005 by the following vote, to wit:
AYES: Council Members Lewis, Hall, Kulchin, Packard, Sigafoose
NOES: None
ELAUDE A. LEWIS, CHAIRMAN
ATTEST:
RAYMkhD R. PATCHETT, SECRETARY
PC RES0 NO. -2- 5
Standard PHA Plan
PHA Certifications of Compliance
U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
PHA Certifications of Compliance with the PHA Plans and Related Regulations:
Board Resolution to Accompany the Standard Annual, Standard 5-Year/Annual, and
Streamlined 5-Year/Annual PHA Plans
Acting on behalfof the Board of Commissioners of the Public Housing Agency (PHA) listed below, as its Chairman or other
authorized PHA ofticia1 ifthere is no Board of Commissioners, I approve the submission of the-standard Annual, - standard 5-
YearIAnnual or Xstreamlined 5-YearIAnnual PHA Plan for the PHA fiscal year beginning 2005 , hereinafter referred to as” the
Plan’’, of which this document is a part and make the following certifications and agreements with the Department of Housing and
Urban Development (HUD) in connection with the submission of the Plan and implementation thereofi
1. The Plan is consistent with the applicable comprehensive housing affordability strategy (or any plan incorporating such strategy) for
the jurisdiction in which the PHA is located.
2. The Plan contains a certification by the appropriate State or local officials that the Plan is consistent with the applicable
Consolidated Plan, which includes a certification that requires the preparation of an Analysis of Impediments to Fair Housing Choice,
for the PHA’s jurisdiction and a description of the manner in which the PHA Plan is consistent with the applicable Consolidated Plan.
3. The PHA has established a Resident Advisory Board or Boards, the membershp of which represents the residents assisted by the
PHA, consulted with this Board or Boards in developing the Plan, and considered the recommendations of the Board or Boards (24
CFR 903.13). The PHA has included in the Plan submission a copy of the recommendations made by the Resident Advisory Board or
Boards and a description of the manner in which the Plan addresses these recommendations.
4. The PHA made the proposed Plan and all information relevant to the public hearing available for public inspection at least 45 days
before the hearing, published a notice that a hearing would be held and conducted a hearing to discuss the Plan and invited public
comment.
5. The PHA will carry out the Plan in conformity with Title VI of the Civil Rights Act of 1964, the Fair Housing Act, section 504 of
the Rehabilitation Act of 1973, and title I1 of the Americans with Disabilities Act of 1990.
6. The PHA will affirmatively further fair housing by examining their programs or proposed programs, identify any impediments to
fair housing choice withm those programs, address those impediments in a reasonable fashion in view of the resources available and
work with local jurisdictions to implement any of the jurisdiction’s initiatives to affirmatively further fair housing that require the
PHA’s involvement and maintain records reflecting these analyses and actions.
7. For PHA Plan that includes a policy for site based waiting lists:
+ The PHA regularly submits required data to HUD’s MTCS in an accurate, complete and timely manner (as specified in PIH Notice
4 The system of site-based waiting lists provides for full disclosure to each applicant in the selection of the development in which to
reside, including basic information about available sites; and an estimate of the period of time the applicant would likely have to wait
to be admitted to units of different sizes and types at each site; . Adoption of site-based waiting list would not violate any court order or settlement agreement or be inconsistent with a pending
complaint brought by HUD; . The PHA shall take reasonable measures to assure that such waiting list is consistent with affirmatively furthering fair housing; . The PHA provides for review of its site-based waiting list policy to determine if it is consistent with civil rights laws and
certifications, as specified in 24 CFR part 903.7( c)( 1).
8. The PHA will comply with the prohibitions against discrimination on the basis of age pursuant to the Age Discrimination Act of
1975.
9. The PHA will comply with the Architectural Barriers Act of 1968 and 24 CFR Part 41, Policies and
Procedures for the Enforcement of Standards and Requirements for Accessibility by the Physically Handicapped.
10. The PHA will comply with the requirements of section 3 of the Housing and Urban Development Act of
1968, Employment Opportunities for Low-or Very-Low Income Persons, and with its implementing regulation at 24 CFR Part 135.
1 1. The PHA has submitted with the Plan a certification with regard to a drug free workplace required by 24 CFR Part 24, Subpart F.
12. The PHA has submitted with the Plan a certification with regard to compliance with restrictions on lobbying required by 24 CFR
Part 87, together with disclosure forms if required by this Part, and with restrictions on payments to influence Federal Transactions, in
accordance with the Byrd Amendment and implementing regulations at 49 CFR Part 24.
99-2);
Page 1 of 2 form HUD-50077 (04/30/2003)
13. The PHA will comply with acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property
Acquisition Policies Act of 1970 and implementing regulations at 49 CFR Part 24 as applicable.
14. The PHA will take appropriate affirmative action to award contracts to minority and women's business enterprises under 24 CFR
5.105( a). 15. The PHA will provide HUD or the responsible entity any documentation that the Department needs to carry out its review under
the National Environmental Policy Act and other related authorities in accordance with 24 CFR Part 58.
16. With respect to public housing the PHA will comply with Davis-Bacon or HUD determined wage rate requirements under section
12 of the United States Housing Act of 1937 and the Contract Work Hours and Safety Standards Act.
17. The PHA will keep records in accordance with 24 CFR 85.20 and facilitate an effective audit to determine compliance with
program requirements.
18. The PHA will comply with the Lead-Based Paint Poisoning Prevention Act and 24 CFR Part 35.
19. The PHA will comply with the policies, guidelines, and requirements of OMB Circular No. A-87 (Cost Principles for State, Local
and Indian Tribal Governments) and 24 CFR Part 85 (Administrative Requirements for Grants and Cooperative Agreements to State,
Local and Federally Recognized Indian Tribal Governments .).
20. The PHA will undertake only activities and programs covered by the Plan in a manner consistent with its Plan and will utilize
covered grant hds only for activities that are approvable under the regulations and included in its Plan.
2 1. All attachments to the Plan have been and will continue to be available at all times and all locations that the PHA Plan is available
for public inspection. All required supporting documents have been made available for public inspection along with the Plan and
additional requirements at the primary business office of the PHA and at all other times and locations identified by the PHA in its
PHA Plan and will continue to be made available at least at the primary business office of the PHA.
MATT HALL FOR CLAUDE A. LEWIS
Carlsbad Housing Agency CA077
Title VICE-CHAIRMAN FOR CHAIRMAN,
HOUSING & REDEVELOPMENT COMMISSION
PHA Name PHA Number/HA Code
-
-
Standard PHA Plan for Fiscal Year: 20-
Standard Five-Year PHA Plan for Fiscal Years 20- - 20-, including Annual Plan for FY 20-
- XX Streamlined Five-Year PHA Plan for Fiscal Years 2005 - 2009, including Annual Plan for FY 2005
I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate. Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil uenalties. (18 U.S.C. 1001, 1010.1012; 31 U.S.C. 3729,3802)
Name of Authorized Offcia1
Page 2 of 2 fOiITI HUD-50077 (04/30/2003)
U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
Certification by State or Local Official of PHA Plans Consistency with
the Consolidated Plan
M.4TT HALL the VICE- CHAIRh44N FOR COMMISSION certify I,
that the Five Year and Annual PHA Plan of the
consistent with the Consolidated Plan of CITY OF CARLSBAD prepared
cARcsBAD HousrNGAGENCY is
pursuant to 24 CFR Part 9 1.
Signed / Dated by Appropriate State or Local Official
Certification by State and Local Official of PHA Plans Consistency with the Consolidated Plan to Accompany the HUD 50075
OMB Approval No. 2577-0226
Expires 03/3 1/2002
(7/99)
Page 1 of 1
Citv of Carlsbad Housina and Redevelooment DeDartment
Staff Roberta "Bobbi" Nunn
Housina Prouram Manaaer
mNo.2
DATE: MARCH 24,2005
SUBJECT: CARLSBAD PUBLIC HOUSING AGENCY ANNUAL PLAN
That the Housing Commission ADOPT Resolution No. 2005-003, PFConnMENDlNG that
the Housing and Redevelopment Commission APPROVE the Carlsbad Public Housing
Agency (PHA) 5-Year and Annual Plans for Fiscal Year 2005 for submission to the U.S.
Department of Housing and Urban Development.
II. BACKGROUND
The Housing and Redevelopment Department administers the federally funded Section 8
Tenant-Based Rental Assistance Program for the Public Housing Agency in Carlsbad,
which is more specifically known as the Carlsbad Housing Agency. Pursuant to federal
regulations, Public Housing Agencies (PHA) are required to submit a 5-Year Plan which
describes the PHAs mission, long term goals, and strategy for accomplishing the goals. In
addition, an Annual Plan is required that provides comprehensive and specific information
about the PHAs operations, policies, strategies, and resources.
The PHA 5-Year and Annual Plans are required to be available for public review and
comment prior to a Public Hearing and adoption by the Housing and Redevelopment
Commission. The public review period will end on April 12, 2005 and the Public Hearing
before the Housing and Redevelopment Commission is tentatively scheduled for April 12,
2005.
For general information, the following documents are referenced in the Plan and are
incorporated as exhibits to the Plan:
Document A - PHA Certifications of Compliance with the PHA Plans and
Related Regulations and Board Resolution to Accompany the Streamlined Five-
Year and Annual PHA Plans.
Document B - Certification of PHA Plans Consistency with the Consolidated
Plan
Document C - Regional Analysis of Impediments to Fair Housing Choice in the
San Diego Area, August 2004
Document D - City of Carlsbad Consolidated Plan, July I, 2004 to June 30,
2005
Document E - Administrative Plan for Section 8 Tenant-Based Rental
Assistance under the Certificate and Voucher Programs, Revised March 1999
Document F - City of Carlsbad Family Self-Sufficiency Action Plan, December
1993
Document G - City of Carlsbad Single Audit Report on Federal Award
Programs, Year ended June 30,2004
Document H - Results of latest Section 8 Management Assessment System
(SEMAP)
Staff recommends that the Housing Commission adopt Resolution No. 2005-003,
recommending that the Housing and Redevelopment Commission approve the PHA 5-
Year and Annual Plans for Fiscal Year 2005 for submission to the U.S. Department of
Housing and Urban Development.
EXHlBlTS 1.
2.
3.
Housing Commission Resolution No. 2005-003
5-Year and Annual PHA Plans for Fiscal Year 2005 with Attachments
Exhibits A-H to PHA Plans (on file at: City Hall - City Clerk’s Ofice and Housing
and Redevelopment Department - Lobby)
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HOUSING COMMISSION RESOLUTION NO. 2005-003
A RESOLUTION OF THE HOUSING COMMISSION OF THE CITY OF
CARLSBAD, CALIFORNIA, RECOMMENDING APPROVAL OF THE
(PHA) PLANS FOR FISCAL YEAR 2005 AND AUTHORIZATION TO
SUBMIT TO THE U.S. DEPARTMENT OF HOUSING AND URBAN
DEVELOPMENT
CARLSBAD 5-YEAR AND ANNUAL PUBLIC HOUSING AGENCY
WHEREAS, the Housing and Redevelopment Department administers the Section 8
Tenant-Based Rental Assistance Program for the City of Carlsbad’s Public Housing Agency (PHA);
and
WHEREAS, the U.S. Department of Housing and Urban Development (HUD) has issued
regulations requiring PHAs to submit 5-Year and Annual Plans consistent with the City of
Carlsbad’s Consolidated Plan and local objectives; and
WHEREAS, federal regulations provide that the 5-Year and Annual Plans must be adopted
by the Board of Commissioners of the Housing Agency and submitted to the U.S. Department of
Housing and Urban Development.
NOW, THEREFORE, BE IT HEREBY RESOLVED by the Housing Commission of the
City of Carlsbad, California, as follows:
1. The above recitations are true and correct.
2. That based on the information provided within the Housing Commission Staff Report,
the Housing Commission ADOPTS Resolution No. 2005-003, recommending to the
Housing and Redevelopment Commission APPROVAL of the Carlsbad 5-Year and
Annual PHA Plans for Fiscal Year 2005 and authorization to submit to the U.S.
Department of Housing and Urban Development.
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3. The Housing Commission hereby recommends that the Housing and Redevelopment
Director be authorized to execute all appropriate documents required for the submittal of
said 5-Year and Annual PHA Plans.
PASSED, APPROVED, AND ADOPTED, at a meeting of the Housing Commission of the
City of Carlsbad, California, held on the 24th day of March 2005, by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
EDWARD SCARPELLI, CHAIRPERSON
CARLSBAD HOUSING COMMISSION
DEBORAH K. FOUNTAIN
HOUSING AND REDEVELOPMENT DIRECTOR
HC RESO. NO. 2005-003
PAGE 2
PHA Plans U.S. Department of Housing and OMB NO. 2577-0226 Urban Development (exp 0513 1/2006)
Streamlined 5-Year/Annual
Version
Office of Public and Indian Housing
CARLSBAD HOUSING AGENCY
Streamlined 5-Year Plan for Fiscal Years
2005 - 2009
Streamlined Annual Plan for Fiscal Year
2005
NOTE: This PHA Plan template (HUD-50075-SA) is to be completed in accordance with instructions contained in
previous Notices PIH 99-33 (HA), 99-51 (HA), 2000-22 (HA), 2000-36 (HA), 2000-43 (HA), 2001-4 (HA), 2001-
26 (HA), 2003-7 (HA), and any related notices HUD may subsequently issue. Full reporting for each component
listed in the streamlined Annual Plan submitted with the 5-year plan is required.
U.S. Department of Housing and OMB NO. 2577-0226 PHA Plans Urban Development (exp 05/3 1/2006)
Streamlined 5-Year/Annual
Version
Office of Public and Indian Housing
This information collection is authorized by Section 51 1 of the Quality Housing and Work Responsibility Act, which added a new section 5A to
the US. Housing Act of 1937 that introduced 5-year and annual PHA Plans. The full PHA plan provides a ready source for interested parties to
locate basic PHA policies, rules, and requirements concerning the PHA’s operations, programs, and services, and informs HUD, families served
by the PHA, and members of the public of the PHA’s mission and strategies for serving the needs of low-income and very low-income families.
This form allows eligible PHAs to make a streamlined annual Plan submission to HUD consistent with HUD’s efforts to provide regulatory relief
to certain PHAs. Public reporting burden for this information collection is estimated to average 11.7 hours per response, including the time for
reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection
of information. HUD may not collect this information and respondents are not required to complete this form, unless it displays a currently valid
OMB Control Number.
Privacy Act Notice. The United States Department of Housing and Urban Development, Federal Housing Administration, is authorized to
solicit the information requested in this form by virtue of Title 12, U.S. Code, Section 1701 et seq., and regulations promulgated there under at
Title 12, Code of Federal Regulations. Information in PHA plans is publicly available.
Streamlined 5-Year Plan for Fiscal Years
2005 - 2009
Streamlined Annual Plan for Fiscal Year
2005
NOTE: This PHA Plan template (HUD-50075-SA) is to be completed in accordance with instructions
contained in previous Notices PIH 99-33 (HA), 99-51 (HA), 2000-22 (HA), 2000-36 (HA), 2000-43 (HA), 2001-
4 (HA), 2001-26 (HA), 2003-7 (HA), and any related notices HUD may subsequently issue. Full reporting for
each component listed in the streamlined Annual Plan submitted with the 5-year plan is required.
Page 1 of 41 form HUD50075SF (04/30/2003)
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Streamlined Five-Year PHA Plan
Agency Identification
PHA Name: Carlsbad Housing Agency PHA Number: CA077
PHA Fiscal Year Beginning: (mdyyyy) 06/2005
PHA Programs Administered:
OPublic Housing and Section 8 WSection 8 Only UPublic Housing Only
Number of public housing units:
Number of S8 units:
Number of S8 units: 703 UMA Number of public housing units:
C]PHA Consortia: (check box if submitting a joint PHA Plan and complete table)
Public Access to Information
Information regarding any activities outlined in this plan can be obtained by contacting:
(select all that apply) E Main administrative office of the PHA
0 Carlsbad Housing and Redevelopment Department
2965 Roosevelt St, Ste B, Carlsbad, CA 92008 0 PHA development management offices
PHA local offices
Display Locations For PHA Plans and Supporting Documents
The PHA Plans and attachments (if any) are available for public inspection at: (select all that
0 0 IXI
0 0 IXI
IXI IXI
Main administrative office of the PHA
0
PHA development management offices
PHA local offices
Main administrative office of the local government
0
Main administrative office of the County government
Main administrative office of the State government
Public library
0
0
PHA website: www.ci.car1sbad.ca.us
Other (list below)
0
0
City of Carlsbad Housing and Redevelopment Department
2965 Roosevelt St, Ste B, Carlsbad
City of Carlsbad, City Clerk - 1200 Carlsbad Village Drive, Carlsbad
Georgina Cole Library - 1250 Carlsbad Village Drive, Carlsbad
Main Library - 1775 Dove Lane, Carlsbad
Senior Center: 799 Pine Avenue, Carlsbad
Faraday Center, Planning Department: 1635 Faraday Avenue, Carlsbad
PHA Plan Supporting Documents are available for inspection at: (select all that apply)
Page 2 of 41 form HUD-50075SF (04/30/2003)
Main business office of the PHA: 2965 Roosevelt St, Ste B, Carlsbad
Other (list below)
PHA development management offices
City of Carlsbad, City Clerk - 1200 Carlsbad Village Drive, Carlsbad
Page 3 of 41 form HUD-50075SF (04/30/2003)
IS
Streamlined Five-Year PHA Plan
PHA FISCAL YEARS 2005 - 2009
[24 CFR Part 903.121
A. Mission
State the PHA’s mission for serving the needs of low-income, very low income, and extremely low-income families
in the PHA’s jurisdiction. (select one of the choices below)
[7 The mission of the PHA is the same as that of the Department of Housing and Urban
Development: To promote adequate and affordable housing, economic opportunity and a
suitable living environment free from discrimination.
The PHA’s mission is to implement the Housing and Redevelopment Commission’s
policy regarding housing assistance, which is based on the needs of low-income, very
low-income, and extremely low-income families within the City of Carlsbad.
B. Goals
The goals and objectives listed below are derived fiom HUD’s strategic Goals and Objectives and those emphasized
in recent legislation. PHAs may select any of these goals and objectives as their own, or identify other goals andor
objectives. Whether selecting the HUD-suggested objectives or their own, PHAs ARE STRONGLY
ENCOURAGED TO IDENTIFY QUANTIFIABLE MEASURES OF SUCCESS IN REACHING THEIR
OBJECTIVES OVER THE COURSE OF THE 5 YEARS. (Quantifiable measures would include targets such as:
numbers of families served or PHAS scores achieved.) PHAs should identify these measures in the spaces to the
right of or below the stated objectives.
HUD Strategic Goal: Increase the availability of decent, safe, and affordable housing.
PHA Goal: Expand the supply of assisted housing
Obiectives: IXI-
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IXI
IXI
Apply for additional rental vouchers:
o The Carlsbad Housing Agency will respond to any Notices of Funding
Available (NOFAs), which the Agency is eligible to apply, for additional
rental vouchers.
Reduce public housing vacancies:
Leverage private or other public funds to create additional housing opportunities:
o Utilization of Housing Trust Funds through the City of Carlsbad’s
Inclusionary Housing Ordinance
o Utilization of HOME and CDBG hds
Acquire or build units or developments
o Through the Redevelopment Agency acquired property that is proposed to
build an 1 1-unit affordable housing complex.
Other (list below)
o Seek opportunities to collaborate with private developers and non-profit
agencies in an effort to provide affordable housing opportunities for persons
who live or work within the community of Carlsbad
Page 4 of 41 form HUD-50075SF (04/30/2003)
[XI PHA Goal: Improve the quality of assisted housing
Objectives: n
[XI
!XI
0
0 0
[XI
Improve public housing management: (PHAS score)
Improve voucher management: (SEMAP score)
o Continue to work on increasing the MTCS reporting percentage
o Work on correcting errors in the MTCS records and have accurate information
in the system prior to June 30,2006
o Obtain a 98% reporting percentage prior to June 30,2007
o Be recognized by HUD as a high-performer for FY 2005-2006
Increase customer satisfaction:
0 Implement changes in response to a Rental Owner Survey conducted in May
2004
0 Conduct a follow-up Rental Owner Survey prior to June 30,2007
Concentrate on efforts to improve specific management functions:
(list; e.g., public housing finance; voucher unit inspections)
o Provide owners the option of receiving HAP payments via electronic deposit
prior to June 30,2006
o Develop and finalize a Procedural Manual to accompany Administrative Plan
o Develop and finalize a Section 8 Management and Administrative handbook
prior to June 30,2006
Renovate or modernize public housing units:
Demolish or dispose of obsolete public housing:
Provide replacement public housing:
Provide replacement vouchers:
Other: (list below)
o Maintain HAP costs below the HUD allocation
0 PHA Goal: Increase assisted housing choices
Objectives: IXI Provide voucher mobility counseling:
0 The Carlsbad Housing Agency shall provide voucher mobility counseling at
program briefings, intakes and move appointments.
Conduct outreach efforts to potential voucher landlords
Increase voucher payment standards
0 The Carlsbad Housing Agency will continue to utilize a voucher payment
standard at 100 to 110% of the HUD fair market rents in an effort to increase
assisted housing choices.
The Carlsbad Housing Agency will continue to re-access the feasibility of
implementing a voucher homeownership program.
Ix] Implement voucher homeownership program:
0
Implement public housing or other homeownership programs:
Implement public housing site-based waiting lists:
Convert public housing to vouchers:
0 0 0 0 Other: (list below)
Page 5 of 41 form HUDd0075SF (04/30/2003)
HUD Strategic Goal: Improve community quality of life and economic vitality
c] PHA Goal: Provide an improved living environment
Objectives:
c] Other: (list below)
Implement measures to deconcentrate poverty by bringing higher income public
housing households into lower income developments:
Implement measures to promote income mixing in public housing by assuring
access for lower income families into higher income developments:
Implement public housing security improvements:
Designate developments or buildings for particular resident groups (elderly,
persons with disabilities)
HUD Strategic Goal: Promote self-sufficiency and asset development of families and
individuals
PHA Goal: Promote self-sufficiency and asset development of assisted households
Objectives:
[XI Increase the number and percentage of employed persons in assisted families:
0 PHA will continue to administer the Family Self-sufficiency Program
Provide or attract supportive services to improve assistance recipients’
employability:
0 FSS Coordinator meets quarterly with agencies that include representatives
from the Employment Development Department, North County Lifeline
Community Services, Carlsbad’s Hiring Center and North County Coastal
Career Center.
Provide or attract supportive services to increase independence for the elderly or
families with disabilities.
0
IXI
PHA has developed a collaboration with the Carlsbad Senior Center, North
County Seniors in Action, County Mental Health, Mental Health Systems,
National Alliance for the Mentally I11 (NAMI), Access Center, and
Community Interface Services.
Carlsbad Housing Agency will provide information to participants on
affordable homeownership opportunities and the Mortgage Credit Certificate
(MCC) Program.
Other: (list below)
0
Page 6 of 41 form HUD-50075SF (04/30/2003)
HUD Strategic Goal: Ensure Equal Opportunity in Housing for all Americans
PHA Goal: Ensure equal opportunity and affirmatively further fair housing
Obiectives:
Undertake affirmative measures to ensure access to assisted housing regardless of
race, color, religion national origin, sex, familial status, and disability:
a. The Carlsbad Housing Agency shall provide information about equal
opportunity and fair housing at all Section 8 Program briefings. In addition,
the agency shall provide reasonable accommodations for persons with
disabilities.
b. The Carlsbad Housing Agency will continue to contract with Heartland
Human Relations and Fair Housing Association to provide fair housing
assistance to Carlsbad residents.
Undertake affirmative measures to provide a suitable living environment for
families living in assisted housing, regardless of race, color, religion national
origin, sex, familial status, and disability:
Undertake affirmative measures to ensure accessible housing to persons with all
varieties of disabilities regardless of unit size required:
Other: (list below)
Other PHA Goals and Objectives: (list below)
0 Maintain current number of assisted families within the constraints of SEVERE
budget cuts
I Page 7 of 41 form HUD-50075SF (04/30/2003)
14
Streamlined Annual PHA Plan
PHA Fiscal Year 2005
[24 CFR Part 903.12(b)]
Table of Contents
Provide the following table of contents for the streamlined Annual Plan submitted with the Five-Year Plan, including
all streamlined plan components, and additional requirements, together with the list of supporting documents
available for public inspection.
-
A. ANNUAL STREAMLINED PHA PLAN COMPONENTS
IXI IXI IXI 1xI 0 cl cl IXI IXI
IXI
IXI
1. Housing Needs - pg. 9
2. Financial Resources - pg. 14
3. Policies on Eligibility, Selection and Admissions - pgs. 15 and 19
4. Rent Determination Policies (Section 8) - pg. 26
5. Capital Improvements Needs
6. Demolition and Disposition
7. Homeownership
8. Civil Rights Certifications (included with PHA Certifications of Compliance) - pg. 30
9. Additional Information
a. PHA Progress on Meeting 5-Year Mission and Goals
b. Criteria for Substantial Deviations and Significant Amendments
c. Other Information Requested by HUD - pg. 30
i. Resident Advisory Board Membership and Consultation Process
ii. Resident Membership on the PHA Governing Board
iii. PHA Statement of Consistency with Consolidated Plan
iv. (Reserved)
10. Project-Based Voucher Program
1 1. Supporting Documents Available for Review - pg 33
12. FY 20- Capital Fund Program and Capital Fund Program Replacement Housing
Factor, Annual StatementPerformance and Evaluation Report
13. Capital Fund Program 5-Year Action Plan
14. Other (List below, providing name for each item)
o Attachment 1 - PHA Management Organizational Chart
o Attachment 2 - Carlsbad Housing and Redevelopment Department Strategic
Assessment Report - Executive Summary
o Attachment 3 - City of Carlsbad Housing and Redevelopment Department
Mission Statement
o Attachment 4 - Affordable Housing in Carlsbad (For Low income
Households)
Page 8 of 41 form HUD-50075SF (04/30/2003)
B. SEPARATE HARD COPY SUBMISSIONS TO LOCAL HUD FIELD OFFICE
~ Housing Needs of Families on the PHA’s Waiting Lists
Waiting list type: (select one)
Public Housing 0
Section 8 tenant-based assistance
Combined Section 8 and Public Housing
Public Housing Site-Based or sub-jurisdictional waiting list (optional)
If used, identify which developmentlsubjurisdiction:
# of families % of total families Annual Turnover
Waiting list total 1,940 1%
Extremely low income <=30% AMI 1,240 64%
Very low income
(>30% but <=50% AMI) 700 36%
Form HUD-50077, PHA Certifications of Compliance with the PHA Plans and Related
Regulations: Board Resolution to Accompany the Standard Annual, Standard Five-Year, and
Streamlined Five-Year/Annual Plans;
Certification by State or Local Official of PHA Plan Consistency with Consolidated Plan.
For PHAs APPLYING FOR CAPITAL FUND PROGRAM (CFP) GRANTS:
Form HUD-50070, Certification _for a Drug-Free Worblace;
Form HUD-50071, Certi_fication of Payments to Influence Federal Transactions;
Form SF-LLL & SF-LLLa, Disclosure of Lobbying Activities.
(>50% but 40% AMI)
Families with children
Elderly families
Executive Summary (optional)
[903.7(r)]. If desired, provide a brief overview of the contents of the streamlined 5-Year/Annual Plan.
N/A N/A
1,098 57%
348 18%
1. Statement of Housing; Needs [24 CFR Part 903.12 (b), 903.7(a)]
Families with Disabilities
A. Housing Needs of Families on the Public Housing and Section 8 Tenant- Based
Assistance Waiting Lists
State the housing needs of the families on the PHA’s waiting list/s. Complete one table for each type of PHA-wide
waiting list administered by the PHA. PHAs may provide separate tables for site-based or sub-jurisdictional
public housing waiting lists at their option.
507 1 26% I
Race/ethnicity - White 1,602
Race/ethnicity - Black 218
Race/ethnicity - IndiadAlaskan 23
Raceiethnicity - Asidacific 73
Race/ethnicity - Hispanic 381
Race/ethnicity - Non-Hispanic 1,558
I Lowincome I I I I
82.6%
11.2%
1.2%
3.8%
19.6%
80.3%
Page 9 of 41 form HUD-50075SF (04/30/2003)
Housing Needs of Families on the PHA’s Waiting Lists
Characteristics by Bedroom
Size (Public Housing Onlvl
5+ BR I
If yes:
How long has it been closed (#‘of months)?
Does the PHA expect to reopen the list in the PHA Plan year? 0 No c] Yes
Does the PHA permit specific categories of families onto the waiting list, even if generally closed? 0 No OYes
B. Strategy for Addressing Needs
Provide a brief description of the PHA’s strategy for addressing the housing needs of families on the PHA’s public
housing and Section 8 waiting lists IN THE UPCOMING YEAR, and the Agency’s reasons for choosing this
strategy.
Due to SEVERE cuts in CY 2005 federal funding supporting the Section 8 Rental
Assistance Program, this upcoming year the Carlsbad Housing Agency will be
focusing on preserving funds for the participants currently leased and doing so within
the amount of HAP funding allocated. Therefore, the Agency does not foresee having
funding available to select names off the Section 8 waiting list in FY 2005 - 2006.
fl) Stratepies
Need: Shortage of affordable housing for all eligible populations
Strategy 1. Maximize the number of affordable units available to the PHA within its
current resources by:
Select all that apply
0
0 0
IXI
IXI
IXI
Employ effective maintenance and management policies to minimize the number of
public housing units off-line
Reduce turnover time for vacated public housing units
Reduce time to renovate public housing units
Seek replacement of public housing units lost to the inventory through mixed finance
development
Seek replacement of public housing units lost to the inventory through section 8
replacement housing resources
Maintain or increase section 8 lease-up rates by establishing payment standards that will
enable families to rent throughout the jurisdiction
Undertake measures to ensure access to affordable housing among families assisted by
the PHA, regardless of unit size required
Maintain or increase section 8 lease-up rates by marketing the program to owners,
particularly those outside of areas of minority and poverty concentration
Page 10 of 41 form HUDb0075SF (04/30/2003)
IXI
IXI
IXI
Maintain or increase section 8 lease-up rates by effectively screening Section 8 applicants
to increase owner acceptance of program
Participate in the Consolidated Plan development process to ensure coordination with
broader community strategies
Other (list below)
0 All affordable developments that are built through the City’s Inclusionary Ordinance
are required to have a clause in their Regulatory Agreement stating that they will
accept the Section 8 Rental Assistance Program.
Strategy 2: Increase the number of affordable housing units by:
Select all that apply
Ix] Apply for additional section 8 units should they become available Ix] Leverage affordable housing resources in the community through the creation of mixed -
finance housing
Ix] Pursue housing resources other than public housing or Section 8 tenant-based
assistance. Ix] Other: (list below)
0 The Inclusionary Housing Ordinance requires that not less than 15% of all residential
units in any master plan, specific plan, or residential subdivision be set aside for
occupancy by and be affordable to lower income households. Additionally, for those
developments that are required to provide ten or more units affordable to lower
income households, at least 10% of the lower income units shall have three or more
bedrooms.
Need: Specific Family Types: Families at or below 30% of median
Strategy 1: Target available assistance to families at or below 30 % of AMI
Select all that apply
0
IXI
[7
[7 Ix] Other: (list below)
Exceed HUD federal targeting requirements for families at or below 30% of AMI in
public housing
Exceed HUD federal targeting requirements for families at or below 30% of AMI in
tenant-based section 8 assistance
Employ admissions preferences aimed at families with economic hardships
Adopt rent policies to support and encourage work
Carlsbad Housing Agency has adopted a local preference for families that are at or
below 30% of AMI.
Page 11 of 41 form HUD-50075SF (04/30/2003)
a3
Need: Specific Family Types: Families at or below 50% of median
Strategy 1: Target available assistance to families at or below 50% of AMI
Select all that apply
c] c] 0 Other: (list below)
Employ admissions preferences aimed at families who are working
Adopt rent policies to support and encourage work
Need: Specific Family Types: The Elderly
Strategy 1: Target available assistance to the elderly:
Select all that apply
Seek designation of public housing for the elderly
Apply for special-purpose vouchers targeted to the elderly, should they become available
Other: (list below)
The Carlsbad Redevelopment Agency purchased a 75-unit Senior Complex to
maintain its affordability and availability to elderly families that are on the Section 8
Rental Assistance Program.
Need: Specific Family Types: Families with Disabilities
Strategy 1 : Target available assistance to Families with Disabilities:
Select all that apply
[7
IXI
Seek designation of public housing for families with disabilities
Carry out the modifications needed in public housing based on the section 504 Needs
Assessment for Public Housing
Apply for special-purpose vouchers targeted to families with disabilities, should they
become available
Affirmatively market to local non-profit agencies that assist families with disabilities
Other: (list below)
Collaborate with non-profit organizations and advocacy groups that represent and
assist families with disabilities.
Page 12 of 41 form HUD50075SF (04/30/2003)
Need: Specific Family Types: Races or ethnicities with disproportionate housing needs
Strategy 1: Increase awareness of PHA resources among families of races and ethnicities
Select if applicable
with disproportionate needs:
Ix]
Other: (list below)
Affirmatively market to racedethnicities shown to have disproportionate housing needs
0 Attend Community Events and market the Section 8 Rental Assistance Program
0 Collaborate with non-pro fit organizations and advocacy groups who represent the
Hispanic population within Carlsbad
0 Employ a Receptionist and Housing Specialist who are Spanish-speaking
Strategy 2: Conduct activities to affirmatively further fair housing
Select all that apply
E Counsel section 8 tenants as to location of units outside of areas of poverty or minority
concentration and assist them to locate those units
Market the section 8 program to owners outside of areas of poverty /minority
concentrations
0
Ix] Other: (list below)
Utilizing CDBG funds contract with Heartland Human Relations Association
(HHRA) to counsel property owners, tenants, and staff on Fair Housing Law.
Coordinate with HHRA to provide Fair Housing Workshops in the community for
property ownedagents, Section 8 participants, and community members.
Other Housing Needs & Strategies: (list needs and strategies below)
Adequate funding to support the 703 unit months available.
J2) Reasons for Selectinp Stratepies
Of the factors listed below, select all that influenced the PHA’s selection of the strategies it will
pursue:
Funding constraints
Staffing constraints
Limited availability of sites for assisted housing
Extent to which particular housing needs are met by other organizations in the community
Evidence of housing needs as demonstrated in the Consolidated Plan and other
information available to the PHA
Influence of the housing market on PHA programs
Community priorities regarding housing assistance
Results of consultation with local or state government
Results of consultation with residents and the Resident Advisory Board
Results of consultation with advocacy groups
Other: (list below)
Page 13 of 41 form HUD-50075SF (04/30/2003)
- 2. Statement of Financial Resources
[24 CFR Part 903.12 (b), 903.7 (c)]
List on the following table the financial resources that are anticipated to be available to the PHA for the support of
Federal public housing and tenant-based Section 8 assistance programs administered by the PHA during the Plan
year. Note: the table assumes that Federal public housing or tenant based Section 8 assistance grant fimds are
expended on eligible purposes; therefore, uses of these funds need not be stated. For other funds, indicate the use for
those fimds as one of the following categories: public housing operations, public housing capital improvements,
public housing safetykecurity, public housing supportive services, Section 8 tenant-based assistance, Section 8
suppomve services or other.
Based Assistance
f) Resident Opportunity and Self-Sufficiency
$6,104,685
I Grants
Total resources
g) Community Development Block Grant
$6,962,607
Public Services, Fair Housing,
Affordable Housing, Public
$569,566 I Facility Improvements
h) HOME I $288,356 I Affordable Housing
Other Federal Grants (list below)
2. Prior Year Federal Grants (unobligated
funds only) (list below)
3. Public Housing Dwelling Rental Income
4. Other income (list below)
4. Non-federal sources (list below) I I
Page 14 of 41 form HUD50075SF (04/30/2003)
3. PHA Policies Governing; Eligibility, Selection, and Admissions
[24 CFR Part 903.12 (b), 903.7 (b)]
A. Public Housing
Exemptions: PHAs that do not administer public housing are not required to complete subcomponent 3A.
(1) EliPibility
a. When does the PHA verify eligibility for admission to public housing? (select all that apply) 0
c] Other: (describe)
When families are within a certain number of being offered a unit: (state number)
When families are within a certain time of being offered a unit: (state time)
b. Which non-income (screening) factors does the PHA use to establish eligibility for admission
0 Criminal or Drug-related activity c] Rental history 0 Housekeeping 0 Other (describe)
to public housing (select all that apply)?
c. c] Yes 0 No: Does the PHA request criminal records from local law enforcement agencies
d. 0 Yes 0 No: Does the PHA request criminal records from State law enforcement agencies
e. Yes 0 No: Does the PHA access FBI criminal records from the FBI for screening
for screening purposes?
for screening purposes?
purposes? (either directly or through an NCIC-authorized source)
l2)Waitinp List Orpanization
a. Which methods does the PHA plan to use to organize its public housing waiting list (select all
Community-wide list 0 Sub-jurisdictional lists 0 Site-based waiting lists
Other (describe)
that apply)
b. Where may interested persons apply Ler admission to public housing
PHA main administrative office 0
Other (list below)
c. Site-Based Waiting Lists-Previous Year
PHA development site management office
1. Has the PHA operated one or more site-based waiting lists in the previous year? If yes,
complete the following table; if not skip to d.
Page 15 of 41 form HUD-50075SF (04/30/2003)
Site-Based Waiting Lists
Information: Ethnic or Disability
(Name, number, Demographics
location)
Current mix of
Racial, Ethnic or
Disability
Demographics since
Initiation of SBWL
I I I
Percent change
between initial
and current mix
of Racial, Ethnic,
or Disability
demographics
2. What is the number of site based waiting list developments to which families may apply
at one time? -
3. How many unit offers may an applicant turn down before being removed from the site-
based waiting list? -
4. Yes 0 No: Is the PHA the subject of any pending fair housing complaint by HUD
or any court order or settlement agreement? If yes, describe the order, agreement or
complaint and describe how use of a site-based waiting list will not violate or be inconsistent
with the order, agreement or complaint below:
d. Site-Based Waiting Lists - Coming Year
If the PHA plans to operate one or more site-based waiting lists in the coming year, answer each
of the following questions; if not, skip to subsection (3) Assignment
1. How many site-based waiting lists will the PHA operate in the coming year?
2. Yes 0 No: Are any or all of the PHA’s site-based waiting lists new for the upcoming
year (that is, they are not part of a previously-HUD-approved site based
waiting list plan)?
If yes, how many lists?
3. 0 Yes 0 No: May families be on more than one list simultaneously
If yes, how many lists?
4. Where can interested persons obtain more information about and sign up to be on the site-
based waiting lists (select all that apply)? cl PHA main administrative office
0 All PHA development management offices
Management offices at developments with site-based waiting lists
Page 16 of 41 form HUD-50075SF (04/30/2003)
At the development to which they would like to apply
Other (list below)
0 0
J3) Assignment
a. How many vacant unit choices are applicants ordinarily given before they fall to the bottom of
or are removed from the waiting list? (select one) 1 One u Two [7 ThreeorMore
b. [7 Yes No: Is this policy consistent across all waiting list types?
c. If answer to b is no, list variations for any other than the primary public housing waiting list/s
for the PHA:
(4) Admissions Preferences
a. Income targeting: 0 Yes No: Does the PHA plan to exceed the federal targeting requirements by targeting
more than 40% of all new admissions to public housing to families at or
below 30% of median area income?
b. Transfer policies:
In what circumstances will transfers take precedence over new admissions? (list below)
Emergencies 0 Over-housed 0 Under-housed [7 Medical justification
[7
0 Other: (list below)
Administrative reasons determined by the PHA (e.g., to permit modernization work)
Resident choice: (state circumstances below)
c. Preferences
1. 0 Yes 0 No: Has the PHA established preferences for admission to public housing
(other than date and time of application)? (If “no” is selected, skip to
subsection (5) Occupancy)
2. Which of the following admission preferences does the PHA plan to employ in the coming
year? (select all that apply from either former Federal preferences or other preferences)
Former Federal preferences:
[7 Victims of domestic violence
[7 Substandard housing
Involuntary Displacement (Disaster, Government Action, Action of Housing
Owner, Inaccessibility, Property Disposition)
Page 17 of 41 form HUD-50075SF (04/30/2003)
Homelessness
High rent burden (rent is > 50 percent of income)
Other preferences: (select below) 0 0 Veterans and veterans’ families 0 0 c]
c] 0 c] Other preference(s) (list below)
Working families and those unable to work because of age or disability
Residents who live and/or work in the jurisdiction
Those enrolled currently in educational, training, or upward mobility programs
Households that contribute to meeting income goals (broad range of incomes)
Households that contribute to meeting income requirements (targeting)
Those previously enrolled in educational, training, or upward mobility programs
Victims of reprisals or hate crimes
3. If the PHA will employ admissions preferences, please prioritize by placing a “1” in the space
that represents your first priority, a “2” in the box representing your second priority, and so on.
If you give equal weight to one or more of these choices (either through an absolute hierarchy or
through a point system), place the same number next to each. That means you can use “1” more
than once, “2” more than once, etc.
0 DateandTime
Former Federal preferences: 0
0 Victims of domestic violence
Substandard housing 0 Homelessness
High rent burden
Involuntary Displacement (Disaster, Government Action, Action of Housing
Owner, Inaccessibility, Property Disposition)
Other preferences (select all that apply) 0
Veterans and veterans’ families 0 0 0 0 0
Other preference(s) (list below)
Working families and those unable to work because of age or disability
Residents who live and/or work in the jurisdiction
Those enrolled currently in educational, training, or upward mobility programs
Households that contribute to meeting income goals (broad range of incomes)
Households that contribute to meeting income requirements (targeting)
Those previously enrolled in educational, training, or upward mobility programs
Victims of reprisals or hate crimes
4. Relationship of preferences to income targeting requirements: 0 The PHA applies preferences within income tiers 0 Not applicable: the pool of applicant families ensures that the PHA will meet income
targeting requirements
Page 18 of 41 form HUD50075SF (04/30/2003)
IS) Occupancy
Development Name Number of
Units §903,2(c)(l)(iv)]
Explanation (if any) [see step 4 at
a. What reference materials can applicants and residents use to obtain information about the rules
0 The PHA-resident lease 0 c] 0 Other source (list)
of occupancy of public housing (select all that apply)
The PHA’s Admissions and (Continued) Occupancy policy
PHA briefing seminars or written materials
Deconcentration policy (if no
explanation) [see step 5 at
§903.2(C)(l)(V)]
b. How often must residents notify the PHA of changes in family composition? (select all that
apply) rl At an annual reexamination and lease renewal
0
Other (list)
Any time family composition changes
At family request for revision
J6) Deconcentration and Income Mixing
a. c] Yes 0 No: Does the PHA have any general occupancy (family) public housing
developments covered by the deconcentration rule? If no, this section is
complete. If yes, continue to the next question.
b. Yes 0 No: Do any of these covered developments have average incomes above or
below 85% to 115% of the average incomes of all such developments? If
no, this section is complete. If yes, list these developments on the
following table:
B. Section 8
Exemptions: PHAs that do not administer section 8 are not required to complete sub-component 3B.
Unless otherwise specified, all questions in this section apply only to the tenant-based section 8 assistance
program (vouchers, and until completely merged into the voucher program, certificates).
11) Eligibility
a. What is the extent of screening conducted by the PHA? (select all that apply)
Page 19 of 41 form HUD-50075SF (04/30/2003)
[XI 0 0 Other (list below)
Criminal or drug-related activity only to the extent required by law or regulation
Criminal and drug-related activity, more extensively than required by law or regulation
More general screening than criminal and drug-related activity (list factors):
b. Yes c] No: Does the PHA request criminal records from local law enforcement agencies
for screening purposes?
c. c] Yes [XI No: Does the PHA request criminal records from State law enforcement agencies
for screening purposes?
d. 0 Yes [XI No: Does the PHA access FBI criminal records from the FBI for screening
purposes? (either directly or through an NCIC-authorized source)
e. Indicate what kinds of information you share with prospective landlords? (select all that
0 Criminal or drug-related activity apply)
Other (describe below)
o If requested in writing, the last 3 addresses and owners where participant has lived
(if known).
(2) Waitinp List Organization
a. With which of the following program waiting lists is the section 8 tenant-based assistance
[XI None 0 Federal public housing 0 Federal moderate rehabilitation 0 Federal project-based certificate program
waiting list merged? (select all that apply)
Other federal or local program (list below)
b. Where may interested persons apply for admission to section 8 tenant-based assistance?
(select all that apply)
PHA main administrative office: 2965 Roosevelt St, Ste B, Carlsbad
Other (list below)
o Via the Section 8 Waiting List Info line: 760/434-2935
o Via the Internet at: www.ci.carlsbad.ca.us
o Applications are available at local community events
/3) Search Time
a. [XI Yes c] No: Does the PHA give extensions on standard 60-day period to search for a
If yes, state circumstances below: The PHA gives an initial 120-day period to search for an
acceptable rental unit. Persons with disabilities may request an additional 60-day extension if, as
unit?
Page 20 of 41 form HUD-50075SF (04/30/2003)
a result of their disability, they are not capable to search for a rental unit. In addition, the PHA
will take into consideration if a family searching has unexpected health issues or a family
emergency that would preclude them from searching for a rental unit. In this type of situation,
the PHA would require valid documentation of health issue or family emergency.
(4) Admissions Preferences
a. Income targeting
IXI Yes 0 No: Does the PHA plan to exceed the federal targeting requirements by targeting
more than 75% of all new admissions to the section 8 program to families at
or below 30% of median area income?
b. Preferences
1. Yes No: Has the PHA established preferences for admission to section 8 tenant-
based assistance? (other than date and time of application) (if no, skip to
subcomponent (5) Special purpose section 8 assistance programs)
2. Which of the following admission preferences does the PHA plan to employ in the coming
year? (select all that apply fi-om either former Federal preferences or other preferences)
Former Federal preferences
Involuntary Displacement (Disaster, Government Action, Action of Housing Owner,
Inaccessibility, Property Disposition)
Victims of domestic violence c] Substandard housing 0 Homelessness 0 High rent burden (rent is > 50 percent of income)
Other preferences (select all that apply) 0 [XI Veterans and veterans’ families
[x1
0 c]
IXI Other preference(s) (list below)
Working families and those unable to work because of age or disability
Residents who live andor work in your jurisdiction
Those enrolled currently in educational, training, or upward mobility programs
Households that contribute to meeting income goals (broad range of incomes)
Households that contribute to meeting income requirements (targeting)
Those previously enrolled in educational, training, or upward mobility programs
Victims of reprisals or hate crimes
o Families whose gross annual income is at or below 30% percent of the median
income
Page 21 of 41 form HUD-50075SF (04/30/2003)
33
3. If the PHA will employ admissions preferences, please prioritize by placing a “1 ’’ in the space
that represents your first priority, a “2” in the box representing your second priority, and so on.
If you give equal weight to one or more of these choices (either through an absolute hierarchy or
through a point system), place the same number next to each. That means you can use “1 ’’ more
than once, “2” more than once, etc.
1 Date and Time
Former Federal preferences:
2
Victims of domestic violence 0 Substandard housing 0 Homelessness
High rent burden
Involuntary Displacement (Disaster, Government Action, Action of Housing Owner,
Inaccessibility, Property Disposition)
Other preferences (select all that apply) 0 1 Veterans and veterans’ families
1
0
17 c]
1 Other preference(s) (list below)
Working families and those unable to work because of age or disability
Residents who live andor work in your jurisdiction
Those enrolled currently in educational, training, or upward mobility programs
Households that contribute to meeting income goals (broad range of incomes)
Households that contribute to meeting income requirements (targeting)
Those previously enrolled in educational, training, or upward mobility programs
Victims of reprisals or hate crimes
Families whose gross annual income is at or below 30% of the median income
4. Among applicants on the waiting list with equal preference status, how are applicants
selected? (select one)
[x1 0 Date and time of application
Drawing (lottery) or other random choice technique
5. If the PHA plans to employ preferences for “residents who live andor work in the
[x1 This preference has previously been reviewed and approved by HUD 0 The PHA requests approval for this preference through this PHA Plan
jurisdiction” (select one)
6. Relationship of preferences to income targeting requirements: (select one)
c]
[x1
The PHA applies preferences within income tiers
Not applicable: the pool of applicant families ensures that the PHA will meet income
targeting requirements
Page 22 of 41 form HUD-50075SF (04/30/2003)
IS) Special Purpose Section 8 Assistance Proprams
a. In which documents or other reference materials are the policies governing eligibility,
selection, and admissions to any special-purpose section 8 program administered by the PHA
contained? (select all that apply) 0 0
Other (list below)
The Section 8 Administrative Plan
Briefing sessions and written materials
b. How does the PHA announce the availability of any special-purpose section 8 programs to
0 Through published notices 0 Other (list below)
the public?
4. PHA Rent Determination Policies
[24 CFR Part 903.12(b), 903.7(d)]
A. Public Housing
Exemptions: PHAs that do not administer public housing are not required to complete sub-component 4A.
ill Income Based Rent Policies
Describe the PHA’s income based rent setting policyhes for public housing using, including discretionary (that is,
not required by statute or regulation) income disregards and exclusions, in the appropriate spaces below.
a. Use of discretionary policies: (select one of the following two)
The PHA will not employ any discretionary rent-setting policies for income-based rent in
public housing. Income-based rents are set at the higher of 30% of adjusted monthly
income, 10% of unadjusted monthly income, the welfare rent, or minimum rent (less
HUD mandatory deductions and exclusions). (If selected, skip to sub-component (2))
The PHA employs discretionary policies for determining income-based rent (If selected,
continue to question b.) 0
b. Minimum Rent
1. What amount best reflects the PHA’s minimum rent? (select one) 0 $0
$1425 0 $26-$50
2. 0 Yes 0 No: Has the PHA adopted any discretionary minimum rent hardship exemption
policies?
Page 23 of 41 form HUD-50075SF (04/30/2003)
35
3. If yes to question 2, list these policies below:
c. Rents set at less than 30% of adjusted income
1. 0 Yes No: Does the PHA plan to charge rents at a fixed amount or
percentage less than 30% of adjusted income?
2. If yes to above, list the amounts or percentages charged and the circumstances under which
these will be used below:
d. Which of the discretionary (optional) deductions and/or exclusions policies does the PHA
plan to employ (select all that apply) n rl 0
0
0 0 0 0 0
For the earned income of a previously unemployed household member
For increases in earned income
Fixed amount (other than general rent-setting policy)
If yes, state amounth and circumstances below:
Fixed percentage (other than general rent-setting policy)
If yes, state percentagek and circumstances below:
For household heads
For other family members
For transportation expenses
For the non-reimbursed medical expenses of non-disabled or non-elderly families
Other (describe below)
e. Ceiling rents
1. Do you have ceiling rents? (rents set at a level lower than 30% of adjusted income) (select
one)
0 Yes for all developments 0 Yes but only for some developments 0 No
2. For which kinds of developments are ceiling rents in place? (select all that apply)
0 For all developments 0 0
0 Other (list below)
For all general occupancy developments (not elderly or disabled or elderly only)
For specified general occupancy developments
For certain parts of developments; e.g., the high-rise portion
For certain size units; e.g., larger bedroom sizes
3. Select the space or spaces that best describe how you arrive at ceiling rents (select all that
Page 24 of 41 form HUD-50075SF (04/30/2003)
[I] Market comparability study 0 Fair market rents (FMR) 0 Wh percentile rents 0 0
Other (list below)
75 percent of operating costs
100 percent of operating costs for general occupancy (family) developments
Operating costs plus debt service
The “rental value” of the unit
f. Rent re-determinations:
1. Between income reexaminations, how often must tenants report changes in income or family
composition to the PHA such that the changes result in an adjustment to rent? (select all that
apply)
0 Never 0 At family option
0
0 Other (list below)
~ny time the family experiences an income increase
Any time a family experiences an income increase above a threshold amount or
percentage: (if selected, spec@ threshold)
g. 0 Yes 0 No: Does the PHA plan to implement individual savings accounts for residents
(ISAs) as an alternative to the required 12 month disallowance of earned income and phasing in
of rent increases in the next year?
12) Flat Rents
a. In setting the market-based flat rents, what sources of information did the PHA use to
establish comparability? (select all that apply.)
0 0 0 Other (list/describe below)
The section 8 rent reasonableness study of comparable housing
Survey of rents listed in local newspaper
Survey of similar unassisted units in the neighborhood
Page 25 of 41 form HUD-50075SF (04/30/2003)
3’
B. Section 8 Tenant-Based Assistance
Exemptions: PHAs that do not administer Section 8 tenant-based assistance are not required to complete sub-
component 4B. Unless otherwise specified, all questions in this section apply only to the tenant-based section 8
assistance program (vouchers, and until completely merged into the voucher program, certificates).
/1) Payment Standards
Describe the voucher payment standards and policies.
a. What is the PHA’s payment standard? (select the category that best describes your standard) 0 0 100%ofFMR
At or above 90% but belowl00% of FMR
Above 100% but at or below 1 10% of FMR
Above 110% of FMR (if HUD approved; describe circumstances below)
b. If the payment standard is lower than FMR, why has the PHA selected this standard? (select
0 FMRs are adequate to ensure success among assisted families in the PHA’s segment of
the FMR area
The PHA has chosen to serve additional families by lowering the payment standard
Reflects market or submarket [7 Other (list below)
all that apply)
c. If the payment standard is higher than FMR, why has the PHA chosen this level? (select all
[XI
Ix] Reflects market or submarket
[XI 0 Other (list below)
that apply)
FMRs are not adequate to ensure success among assisted families in the PHA’s segment
of the FMR area
To increase housing options for families
d. How often are payment standards reevaluated for adequacy? (select one) [XI Annually
Other (list below)
e. What factors will the PHA consider in its assessment of the adequacy of its payment standard?
(select all that apply)
Success rates of assisted families
Rent burdens of assisted families
0 Market rents
[XI [XI Other (list below)
(2) Minimum Rent
a. What amount best reflects the PHA’s minimum rent? (select one) IXI $0
Page 26 of 41 form HUDd0075SF (04/30/2003)
c] $1425 0 $26-$50
b. 0 Yes No: Has the PHA adopted any discretionary minimum rent hardship exemption
policies? (if yes, list below)
5. Capital Improvement Needs
[24 CFR Part 903.12(b), 903.7 (g)]
Exemptions from Component 5: Section 8 only PHAs are not required to complete this component and may skip to
Component 6.
A. Capital Fund Activities
Exemptions from sub-component 5A: PHAs that will not participate in the Capital Fund Program may skip to
component 5B. All other PHAs must complete 5A as instructed.
(1) Capital Fund Program
a. 0 Yes 0 No Does the PHA plan to participate in the Capital Fund Program in the
upcoming year? If yes, complete items 12 and 13 of this template (Capital
Fund Program tables). If no, skip to B.
b. [7 Yes No: Does the PHA propose to use any portion of its CFP fimds to repay debt
incurred to finance capital improvements? If so, the PHA must identify in
its annual and 5-year capital plans the development(s) where such
improvements will be made and show both how the proceeds of the
financing will be used and the amount of the annual payments required to
service the debt. (Note that separate HUD approval is required for such
financing activities.).
B. HOPE VI and Public Housing Development and Replacement Activities
(Non-Capital Fund)
Applicability of sub-component 5B: All PHAs administering public housing. Identify any approved HOPE VI
and/or public housing development or replacement activities not described in the Capital Fund Program Annual
Statement.
(1) Hope VI Revitalization
a. Yes 0 No: Has the PHA received a HOPE VI revitalization grant? (if no, skip to next
component; if yes, provide responses to questions on chart below for each
grant, copying and completing as many times as necessary)
b. Status of HOPE VI revitalization grant (complete one set of questions for
each grant)
Page 27 of 41 form HUD-50075SF (04/30/2003)
Development name:
Development (project) number:
Status of grant: (select the statement that best describes the current status) 0 Revitalization Plan under development
[7 Revitalization Plan approved
Revitalization Plan submitted, pending approval
Activities pursuant to an approved Revitalization Plan underway
c. 0 Yes 0 No: Does the PHA plan to apply for a HOPE VI Revitalization grant in the
Plan year? If yes, list development nameh below:
d. 0 Yes 0 No: Will the PHA be engaging in any mixed-finance development activities for
public housing in the Plan year? If yes, list developments or activities
below:
e. 0 Yes 0 No: Will the PHA be conducting any other public housing development or
replacement activities not discussed in the Capital Fund Program Annual
Statement? If yes, list developments or activities below:
6. Demolition and Disposition
[24 CFR Part 903.12@), 903.7 (h)]
Applicability of component 6: Section 8 only PHAs are not required to complete this section.
a. c] Yes c] No: Does the PHA plan to conduct any demolition or disposition activities
(pursuant to section 18 or 24 (Hope VI)of the U.S. Housing Act of 1937
(42 U.S.C. 1437p) or Section 202Bection 33 (Mandatory Conversion) in
the plan Fiscal Year? (If “No”, skip to component 7; if “yes”, complete
one activity description for each development on the following chart.)
Demolition/Disposition Activity Description
la. Development name:
lb. Development (project) number:
2. Activity type: Demolition 0
3. Application status (select one)
Disposition
Approved c]
Submitted, pending approval 0
Planned application c]
4. Date application approved, submitted, or planned for submission: (DDRMM/TY)
5. Number of units affected:
6. Coverage of action (select one)
Part of the development n Total develoament
7. Timeline for activity:
a. Actual or projected start date of activity:
Page 28 of 41 form HUD-50075SF (04/30/2003)
I b. Projected end date of activity:
7. Section 8 Tenant Based Assistance--Section 8(y) Homeownership Program
[24 CFR Part 903.12(b), 903.7(k)(l)(i)]
(1) [7 Yes [XI No: Does the PHA plan to administer a Section 8 Homeownership program
pursuant to Section 8(y) of the U.S.H.A. of 1937, as implemented by 24
CFR part 982 ? (If “No”, skip to the next component; if “yes”, complete
each program description below (copy and complete questions for each
program identified.)
(2) Program Description
a. Size of Program [7 Yes 0 No: Will the PHA limit the number of families participating in the Section 8
homeownership option?
If the answer to the question above was yes, what is the maximum number
of participants this fiscal year?-
b. PHA-established eligibility criteria 0 Yes No: Will the PHA’s program have eligibility criteria for participation in its
Section 8 Homeownership Option program in addition to HUD criteria?
If yes, list criteria below:
c. What actions will the PHA undertake to implement the program this year (list)?
(3) Capacity of the PHA to Administer a Section 8 Homeownership Program
The PHA has demonstrated its capacity to administer the program by (select all that apply):
a. c] Establishing a minimum homeowner downpayment requirement of at least 3 percent of
purchase price and requiring that at least 1 percent of the purchase price comes from the family’s
resources.
b. 0 Requiring that financing for purchase of a home under its Section 8 homeownership will be
provided, insured or guaranteed by the state or Federal government; comply with secondary
mortgage market underwriting requirements; or comply with generally accepted private sector
underwriting standards.
c. Partnering with a qualified agency or agencies to administer the program (list name(s) and
years of experience below).
d. [7 Demonstrating that it has other relevant experience (list experience below).
Page 29 of 41 form HUD-50075SF (04/30/2003)
8. Civil Rights Certifications
[24 CFR Part 903.12 (b), 903.7 (o)]
Civil rights certifications are included in the PHA Plan Certzjkations of Compliance with the
PHA Plans and Related Regulations: Board Resolution to Accompany the Standard Annual,
Standard Five-Year, and Streamlined Five-YeadAnnual Plans, which is submitted to the Field
Office in hard copy-see Table of Contents.
9. Additional Information
[24 CFR Part 903.12 (b), 903.7 (r)]
A. PHA Progress in Meeting the Mission and Goals Described in the 5-
Year Plan
(Provide a statement of the PHA 's progress against the goals and objectives established in the previous
5-Year Plan for the period FY 2000 - 2004-
B. Criteria for Substantial Deviations and Significant Amendments
(1) Amendment and Deviation Definitions
24 CFR Part 903.7(r)
PHAs are required to define and adopt their own standards of substantial deviation from the 5-year Plan and
Significant Amendment to the Annual Plan. The delinition of significant amendment is important because it
defines when the PHA will subject a change to the policies or activities described in the Annual Plan to full
public hearing and HUD review before implementation.
a. Substantial Deviation from the 5-Year Plan
b. Significant Amendment or Modification to the Annual Plan
C. Other Information
[24 CFR Part 903.13,903.15]
(1) Resident Advisory Board Recommendations
a.
If yes, provide the comments below:
0
0
Yes No: Did the PHA receive any comments on the PHA Plan from the
Resident Advisory Boards?
Concern that the Section 8 Program was being eliminated
Concern for the Elderly and Persons with Disabilities that affordable housing would
not be available
Concern for the number of people that are on the waiting list and the lack of fimding
Concern that ownerdagents were afraid to accept the Section 8 program because of
the cuts in fimding and uncertainty of the future of the program
Page 30 of 41 form HUD-50075SF (04/30/2003)
b. In what manner did the PHA address those comments? (select all that apply) IXI
[7
Considered comments, but determined that no changes to the PHA Plan were
necessary.
The PHA changed portions of the PHA Plan in response to comments
List changes below:
Other: (list below)
All comments were funding-related, something that the PHA has no real control
over.
0
(2) Resident Membership on PHA Governing Board
The governing board of each PHA is required to have at least one member who is directly assisted by the
PHA, unless the PHA meets certain exemption criteria. Regulations governing the resident board member
are found at 24 CFR Part 964, Subpart E.
a. Does the PHA governing board include at least one member who is directly assisted by
the PHA this year?
IXI Yes [7 No:
If yes, complete the following:
Name of Resident Member of the PHA Governing Board:
Bobbie Smith
Margaret Schrarnl
Method of Selection: [XI Appointment
The term of appointment is (include the date term expires): July 2007
0 Election by Residents (if checked, complete next section--Description of Resident
Election Process)
Description of Resident Election Process
Nomination of candidates for place on the ballot: (select all that apply)
[7 Other: (describe)
Candidates were nominated by resident and assisted family organizations
Candidates could be nominated by any adult recipient of PHA assistance
Self-nomination: Candidates registered with the PHA and requested a place on
ballot
Eligible candidates: (select one)
[7
[7 0
~ny recipient of PKA assistance
Any head of household receiving PHA assistance
Any adult recipient of PHA assistance
Any adult member of a resident or assisted family organization
Page 31 of 41 form HUD-50075SF (04/30/2003)
Other (list)
Eligible voters: (select all that apply) c] All adult recipients of PHA assistance (public housing and section 8 tenant-based
assistance)
[7 Representatives of all PHA resident and assisted family organizations [7 Other (list)
b. If the PHA governing board does not have at least one member who is directly assisted
by the PHA, why not?
0
0
The PHA is located in a State that requires the members of a governing board to
be salaried and serve on a full time basis
The PHA has less than 300 public housing units, has provided reasonable notice
to the resident advisory board of the opportunity to serve on the governing board,
and has not been notified by any resident of their interest to participate in the
Board. 0 Other (explain):
Date of next term expiration of a governing board member:
Name and title of appointing official(s) for governing board (indicate appointing official
for the next available position):
(3) PHA Statement of Consistency with the Consolidated Plan
[24 CFR Part 903.151
For each applicable Consolidated Plan, make the following statement (copy questions as many times as
necessary).
Consolidated Plan jurisdiction: (provide name here)
a. The PHA has taken the following steps to ensure consistency of this PHA Plan with the
Consolidated Plan for the jurisdiction: (select all that apply):
IXI
IXI
The PHA has based its statement of needs of families on its waiting list on the
needs expressed in the Consolidated Plds.
The PHA has participated in any consultation process organized and offered by
the Consolidated Plan agency in the development of the Consolidated Plan.
The PHA has consulted with the Consolidated Plan agency during the
development of this PHA Plan.
Activities to be undertaken by the PHA in the coming year are consistent with the
initiatives contained in the Consolidated Plan. (list below) IXI
[7 Other: (list below)
b. The Consolidated Plan of the jurisdiction supports the PHA Plan with the following
actions and commitments: (describe below)
Page 32 of 41 form HUD-50075SF (04/30/2003)
(4) (Reserved)
On Display
Document
A
Use this section to provide any additional information requested by HUD.
PHA Certifications of Compliance with the PHA Plans and Related Regulations
and Board Resolution to Accompany the Standard Annual, Standard Five-Year,
Standard 5 Year and
Annual Plans; streamlined
10. Proiect-Based Voucher Program
Fair Housing Documentation Supporting Fair Housing Certifications: Records
reflecting that the PHA has examined its programs or proposed programs, identified
any impediments to fair housing choice in those programs, addressed or is addressing those impediments in a reasonable fashion in view of the resources
available, and worked or is working with local jurisdictions to implement any of the
jurisdictions’ initiatives to affirmatively further fair housing that require the PHA’s
involvement.
Housing Needs Statement of the Consolidated Plan for the jurisdiction(s) in which
the PHA is located and any additional backup data to support statement of housing
needs for families on the PHA’s public housing and Section 8 tenant-based waiting
lists.
Most recent board-approved operating budget for the public housing program
a. 0 Yes No: Does the PHA plan to “project-base” any tenant-based Section 8 vouchers
in the coming year? If yes, answer the following questions.
5 Year and Annual Plans
Annual Plan:
Housing Needs
Annual Plan:
Financial Resources
b. Yes No: Are there circumstances indicating that the project basing of the units,
rather than tenant-basing of the same amount of assistance is an appropriate option?
If yes, check which circumstances apply: 0 0
Other (describe below:)
Low utilization rate for vouchers due to lack of suitable rental units
Access to neighborhoods outside of high poverty areas
c. Indicate the number of units and general location of units (e.g. eligible census tracts or
smaller areas within eligible census tracts):
11. List of Supporting Documents Available for Review for Streamlined
Five-Year/ Annual PHA Plans
PHAs are to indicate which documents are available for public review by placing a mark in the “Applicable & On
Display” column in the appropriate rows. All listed documents must be on display if applicable to the program
activities conducted by the PHA.
List of Supporting Documents Available for Review 1 I Appyle I Supporting Document I Related Plan Component
I and Streamlined Five-Year/Annual Plans. I StateLocal Government Certification of Consistency with the Consolidated Plan.
I 5 Year Plans 1 5 Year Plans Document
Document
Document
N/A
- ..._...._. - ~._. ..~ .._ I Public Housing Admissions and (Continued) Occupancy Policy (A&O/ACOP), I Annual Plan: Eligibility,
Page 33 of 41 form HUD60075SF (04/30/2003)
E
NIA
NIA
I NIA I
standard policies.
Public housing management and maintenance policy documents, including policies
for the prevention or eradication of pest infestation (including cockroach infestation).
Results of latest Public Housing Assessment System (PHAS) Assessment (or other
applicable assessment). and Operations
Follow-up Plan to Results of the PHAS Resident Satisfaction Survey (if necessary)
Check here if included in Section 8 Administrative Plan.
Annual Plan: Operations
and Maintenance
Annual Plan: Management
Annual Plan: Operations
and Maintenance and
Community Service & I
Document
H
Document
E
NIA
Results of latest Section 8 Management Assessment System (SEMAP)
Any policies governing any Section 8 special housing types
Consortium agreement( s) .
Annual Plan: Management
and Operations
Annual Plan: Operations
and Maintenance
Annual Plan: Agency
Identification and
Operations/ Management
IXI check here if included in Section 8 Administrative Plan
NIA
Document
E
NIA
NIA
NIA I N/A
Public housing grievance procedures Annual Plan: Grievance 0 Check here if included in the public housing A & 0 Policy. Procedures
Section 8 informal review and hearing procedures. Annual Plan: Grievance Ix] Check here if included in Section 8 Administrative Plan. Procedures
The Capital FundComprehensive Grant Program Annual Statement Performance Annual Plan: Capital
and Evaluation Report for any active grant year. Needs
Most recent CIAP Budgeflrogress Report (HUD 52825) for any active CIAP Annual Plan: Capital
grants. Needs
Approved HOPE VI applications or, if more recent, approved or submitted HOPE Annual Plan: Capital
VI Revitalization Plans, or any other approved proposal for development of public Needs
I NIA
Self-evaluation, Needs Assessment and Transition Plan required by regulations
implementing Section 504 of the Rehabilitation Act and the Americans with
Disabilities Act. See PIH Notice 99-52 (HA).
Approved or submitted applications for demolition andor disposition of public
housing.
Approved or submitted applications for designation of public housing (Designated
Housing Plans).
Approved or submitted assessments of reasonable revitalization of public housing
and approved or submitted conversion plans prepared pursuant to section 202 of the
1996 HUD Appropriations Act, Section 22 of the US Housing Act of 1937, or
Section 33 of the US Housing Act of 1937.
Documentation for required Initial Assessment and any additional information L
Annual Plan: Capital
Needs
Annual Plan: Demolition
and Disposition
Annual Plan: Designation
of Public Housing
Annual Plan: Conversion
of Public Housing
Annual Plan: Voluntary
Page 34 of 41 form HUD-50075SF (04/30/2003)
by regulation at 24 CFR Part 960, Subpart G).
Page 35 of 41 form HUD-50075SF (04/30/2003)
.. z"
53
ATTACHMENT 1
Attachment 2
City of Carlsbad
Housing and Redevelopment
Department
HELPING PEOPLE TO ACHIEVE
THEIR DREAMS
BUSINESS &
PROPERTY
DEVELOPMENT
1
ENHANCED
QUALITY
OF LIFE
ENHANCED
QUALITY
OF LIFE
t \.. I
STRONG
COMMUNITY
SPIRIT
STRATEGIC ASSESSMENT REPORT
MAY 2003
HOUSING AND REDEVELOPMENT DEPARTMENT
activities/programs that besi
STRATEGIC ASSESSMENT
A Note from the Director ...
For the Housing and Redevelopment Department, helping people is the most
important and rewarding part of the job. We help people by promoting business
and property development, providing affordable housing, enhancing opportunities
for improvements to quality of life, and assisting to create a strong community
spirit. To ensure that we are helping people to the best of our abilities and
resources, the Department completed a Strategic Assessment in 2002/2003. Our
goal was to evaluate our current efforts and then to identify priorities for action
today as well as to develop a plan for future years. The Department felt that this
was important to ensure that staff is/will be spending its time on appropriate
: meet the quality of life needs of our customers, or stakeholders.
All staff within the Housing and Redevelopment Department participated in this Strategic Assessment. The
completion of the Assessment also involved a spirit of cooperation between Department Staff and
representatives of its stakeholder groups. It was an interesting and inspiring process of discovery. The following
report outlines the results of our Strategic Assessment as well as the manner in which the Carlsbad Housing and
Redevelopment Department intends to continue its efforts to implement its programs and remain successful in
its achievements.
In our Vision for the future, the Carlsbad Housing and Redevelopment
Department is recognized by the community and industry as a highly effective
and compassionate organization that makes a difference in people's lives. This
statement of our future will inspire us to truly be the best that we can be and to
provide the very best to the Carlsbad community through our efforts.
DEBBIE FOUNTAIN
Strategic Assessment
Housing and Redevelopment Department
May, 2003
Page 2
TABLE OF CONTENTS
EXECUTIVE SUMMARY ..................................................................................... 4
STRATEGIC ASSESSMENT REPORT
Who are we? ...........................................................................................
Current Budget Allocations (FTE) ..................................................................
Process Summary .....................................................................................
Stakeholders Summary ...............................................................................
Future Trends and Demographics ..................................................................
ProgramsProj ects .....................................................................................
SWOT Analysis .......................................................................................
Vision, Mission, Values ..............................................................................
Allocation of Effort ...................................................................................
Strategic Goals and Focused Initiatives ............................................................
Key Success Factors .................................................................................
Target Issues ...........................................................................................
.. ..
8
9
10
11
11
12
16
16
19
21
22
24
APPENDICES ...................................................................................................... 27
Appendix A . Stakeholder Survey Results .............................................
Appendix B . Stakeholders and Identified Need ...................................... 28
36
39
43
Appendix C . Programs/Projects/Tasks/Activities Analysis ........................
Appendix D - Time Logs, Time Summaries & Assigned TaskdActivities List ..
Strategic Assessment Page 3
Housing and Redevelopment Department
May. 2003
CARLSBAD HOUSING AND REDEVELOPMENT DEPARTMENT
STRATEGIC ASSESSMENT
Vision:
Mission:
Values:
Target
Issues:
EXECUTIVE SUMMARY
The Carlsbad Housing and Redevelopment Department is recognized by the community and
industry as a highly effective and compassionate organization that makes a difference in people’s
lives.
The Carlsbad Housing and Redevelopment Department helps people to achieve their dreams by
partnering with the community to provide excellent places to live, operate a business, receive
services, shop and enjoy a top quality lifestyle.
The following seven (7) qualities are what we value most in the delivery of services from the
Department :
Compassion
Integrity/Accountability
a Respect
a Team-orientation
Empowerment
Fairness
Fostering Positive Result
The key target issues/needs identified for each of the stakeholder focus groups are
illustrated below. n
owner-
Strategic Assessment Page 4
Housing and Redevelopment Department
May, 2003
Top Priority Strategic Goals and Focused Initiatives:
GoaVInitiative #1: Continue efforts to establish Carlsbad Village as a quality
shopping, living and working environment.
1 a. Encourage/facilitate private development within Village through
streamlined redevelopment permit process.
1 b. Focus marketing and other actions on redevelopmenthevitalization of
North State Street.
1 c. Prepare and initiate implementation of Redevelopment Operations
Strategy to address “life” after expiration of Village Redevelopment Plan.
1 d. Increase city-owned public parking facilities.
GoaYInitiative #2: Eliminate blighting influences and facilitate revitalization of
South Carlsbad Coastal Redevelopment Area.
2a. Complete and initiate Land Use Strategy and Vision Statement for Ponto
AreaPlanning Area 3.
2b. Process amendment to SCCRA Redevelopment Plan to allow for
construction of desalination plant within boundaries of area.
GoaVInitiative #3: Increase inventory and/or opportunities for affordable housing
within Carlsbad for low income households.
3a. Enhance Housing and Redevelopment’s role in processing of affordable
housing projects to facilitate faster processing and construction of
additional affordable housing units.
3b. Identify new opportunities for increasing affordable housing opportunities
through acquisition and rehabilitation, new construction, or other
programs.
3c. Continue efforts to streamline Rental Assistance Program to more hlly
utilize existing vouchers.
GoaVInitiative ##4: Meet basic needs of low income households through
partnerships with outside social service agencies.
4a. Continue implementation of CDBG/HOME Program to provide fimding to
social service agencies and housing programs.
Strategic Assessment Page 5
Housing and Redevelopment Department
May, 2003
59
4b. Ensure completion of CDBG/HOME projects in timely manner to
maintain full compliance with program regulations/mandates.
GoaVInitiative #5: Identify best practices in management and implementation of
Department Programs to ensure highly effective and efficient
operations.
5a.
5b.
5c.
5d.
5e.
5 f.
Provide time management training to staff to allow for more effective and
efficient operation of Department programs/projects.
Provide training to staff to help with customer service issues of concern.
Assist staff to develop enhanced skills for providing information and
responding to inquiries in a more time efficient manner.
Enhance/increase use of technology for efficiency purposes and to provide
better information to customers.
Implement program for cross training staff.
Revise referral procedures to enhance customer service while reducing
staff time requirements.
Enhance communication with stakeholders.
Key Success Factors:
+ New developmenthedevelopment projects are approved for the Village
Area, and stakeholders report high levels of satisfaction with the
processing of related permits.
+ Vision and marketing efforts result in new developer contacts for potential
redevelopment projects in the North State Street area of the Village.
+ Redevelopment Operations Strategy is adopted and implementation is
initiated to allow for smooth transition to new “life” after expiration of
Village Redevelopment Plan.
+ New public parking opportunities are provided which increase the total
number of parking spaces available within the Village Area.
Completion of an economic analysis indicates improvements to the
redevelopment areas (i.e., decreasing commercial vacancy rates,
increasing property values).
Strategic Assessment Page 6
Housing and Redevelopment Department
May, 2003
New Land Use Strategy and Vision Statement for South Carlsbad Coastal
Redevelopment Area and related implementation activities result in
proposals for new development projects.
+ City has its financial and water reliability needs met through negotiations
for construction of new desalination plant in South Carlsbad Coastal
Redevelopment Area.
+ Stakeholders report high level of satisfaction with efforts to process
permits for new affordable housing projects in Carlsbad.
+ New feasible opportunities are identified for increasing affordable housing
opportunities.
+ The Rental Assistance Program receives a “high performer” assessment by
the US Department of Housing and Urban Development by more fully
utilizing all of its existing vouchers and maintaining at least a 95% lease-
up rate, as well as maintaining full compliance with all applicable program
regulations.
Participants report a high level of satisfaction with the difference made in
their lives as a result of their receipt of assistance through one or more
Department programs.
+ Stakeholders report high level of satisfaction with administration of the
City’s CDBG/HOME Program, and US Department of Housing and Urban
Development finds that City is in full compliance with all applicable
regulations for program, including the timely expenditure of funds.
+ Staff report increased sense of accomplishment with the services they
provide, and acquisition of skills necessary to more effectively and
efficiently provide Department services.
+ City Manager and City Council both report a sense of accomplishment
with programs administered by the Department.
Strategic Assessment Page 7
Housing and Redevelopment Department
May, 2003
ATTACHMENT 3
City of Carlsbad
Housing and Redevelopment Department
* Rental Assistance
*Homebuyers Assistance * New Construction * Rehabilitation
*Social Services
*Transportation
*New Products
*State Funds
*Federal Funds
---
ATTACHMENT 4
AFFORDABLE HOUSING IN CARLSBAD
(FOR LOW INCOME HOUSEHOLDS)
1993 to Present
UPDATED MARCH 18,2005
ISUCCESS TO DATE: 1367 UNITS CONSTRUCTED/PROVIDEDI
Apartments: 1060 units total (78% of total)
344 units - Villa Loma - SW Quadrant
138 units - Laurel Tree - SW Quadrant
92 units - Poinsettia Station - SW Quadrant
28 units - Vista Las Flores - SW Quadrant
116 units - Rancho Carrillo - SE Quadrant
50 units - Sunny Creek Apartments - NE Quadrant
106 units - Mariposa Apartments - NE Quadrant
75 units - Tyler Senior Apartments - NW Quadrant
111 units - Kelly Ranch - NW Quadrant
Townhomes (For-Sale): 137 units total (10%)
0
0
0
42 units - Cherry Tree - SW Quadrant
90 units - Rancho Carrillo - SE Quadrant
5 units - Calavera Hills - NE Quadrant
Second Dwelling Units: 170 units total (12%)
0 Various locations throughout the City
I PENDING: 438 UNITS UNDER CONSTRUCTION OR PENDING CONSTRUCTION
Apartments: 300 units total
0
0
0
0
0
24 units - Manzanita Apartments - SW Quadrant
180 units - La Paloma - SE Quadrant
29 units - The Summit - NE Quadrant
56 units - Carlsbad Family Apts - SE Quadrant (Pending)
11 units - Roosevelt Street Apts - NW Quadrant (Pending)
Townhomes (For-Sale): 138 units total
0
0
0
0
24 units - Rose Bay/Thompson/Tabata - SW Quadrant
100 units - Bressi Ranch - SE Quadrant
11 units - Village By The Sea - NW Quadrant
3 units - Laguna Point - NW Quadrant
PROJECTS IN APPLICATION PROCESSING OR PLANNING STAGES:
APPROX. 350+
March 25,2005
TO: CITY CLERK’S OFFICE
FROM: Housing Program Manager
PUBLIC HEARING REQUEST
Attached is the pubic hearing notice information to notice the solicitation of comments
on the City of Carlsbad’s Public Housing Agency (PHA) 5-Year and Annual Plans for
Fiscal Year 2005. It is requested that this item be scheduled and noticed for the April
12th Housing and Redevelopment Commission meeting. This item requires a 3-day
notice period.
Thank you for your assistance and please feel free to call me at ext. 2816 if you have any
questions.
Bobbi Nunn
Attachment
CITY OF CARLSBAD
NOTICE OF PUBLIC HEARING
PUBLIC HOUSING AGENCY (PHA) 5-YEAR AND ANNUAL PLANS FY 2005
NOTICE IS HEREBY GIVEN that the Housing and Redevelopment Commission of the
City of Carlsbad will hold a public hearing in the City Council Chambers, 1200 Carlsbad
Village Drive, Carlsbad, California, at 6:OO PM on Tuesday, April 12, 2005, to consider
approval of the Public Housing Agency (PHA) 5-Year and Annual Plans and authorizing
submittal of the PHA 5-Year and Annual Plans to the U. S. Department of Housing and
Urban Development.
The City of Carlsbad’s 5-Year and Annual PHA Plans are available for public review.
Copies of this document are available for review at City Hall (City Clerk’s Office - 1200
Carlsbad Village Drive), City Libraries (1250 Carlsbad Village Drive and 1775 Dove Lane),
the Community Development Department (Planning Counter - 1635 Faraday Avenue),
Housing and Redevelopment Department (2965 Roosevelt Street, Suite B) and the Senior
Center (799 Pine Avenue).
Those persons wishing to speak on this proposal are cordially invited to attend the public
hearing. Please contact the Housing and Redevelopment Department at 7601434-281 6 to
arrange for translators or other special services needed to participate in the public hearing
process. Copies of the Agenda Bill and draft PHA Plan are available in the Housing and
Redevelopment office. If you have any questions or would like a copy of the Agenda Bill,
please contact Bobbi Nunn, Housing Program Manager, in the Housing and
Redevelopment Department at (760) 434-2816. You may also provide your comments in
writing to the Housing and Redevelopment Department at 2965 Roosevelt Street, Suite B,
Carlsbad, CA 92008 or by e-mail to bnunn@ci.carlsbad.ca.us.
HOUSING AND REDEVELOPMENT COMMISSION
PROOF OF PUBLICATION
(2010 & 2011 C.C.P.)
STATE OF CALIFORNIA
County of San Diego
I am a citizen of the United States and a resident of
the County aforesaid: I am over the age of eighteen
years and not a party to or interested in the above-
entitled matter. I am the principal clerk of the
printer of
North County Times
Formerly known as the Blade-Citizen and The
Times-Advocate and which newspapers have been
adjudicated newspapers of general circulation by
the Superior Court of the County of San Diego,
State of California, for the City of Oceanside and
the City of Escondido, Court Decree number
171349, for the County of San Diego, that the
notice of which the annexed is a printed copy (set
in type not smaller than nonpariel), has been
published in each regular and entire issue of said
newspaper and not in any supplement thereof on
the following dates, to-wit:
April 06'h ,2005
I certify (or declare) under penalty of perjury that
the foregoing is true and correct.
Dated at SAN MARCOS California
This 06fh Day of April, 2005
This space is for the County Clerk's Filing Stamp
Proof of Publication of
COMMISSION I
Signature
Jane Olson
NORTH COUNTY TIMES
Legal Advertising
CARLSBAD PUBLIC HOUSING AGENCY FIVE YEAR AND ANNUAL PLANSFiscal Year 2005
PUBLIC HOUSING AGENCY PLANPursuant to the Quality Housing and Work Responsibility Act (QHWRA) of 1998, Public Housing Agencies (PHA) are required to submit a 5-Year and Annual Plan. The Annual Plans must be adopted by the Housing and Redevelopment Commission and a copy with required certifications submitted to the U.S. Department of Housing and Urban Development (HUD).
WHAT IS THE PHA AGENCY PLAN?OThe City’s Housing Agency must prepare an Agency Plan in compliance with the Quality Housing and Work Responsibility Act of 1998, required by the U.S. Department of Housing and Urban Development (HUD). OThe Agency Plan also looks at the housing needs of lower income households in the community, particularly in relation to the Section 8 Rental Assistance Program.
WHAT IS INCLUDED IN THE PLAN?OMission for serving low income familiesOHousing Needs Assessment for all income levelsOFive-Year Strategy»Inventory of available resources»Priority Housing Needs»Determination of goals and objectives for a 5 year period
ANNUAL PLANA PHA that administers the Section 8 Tenant-Based Rental Assistance Program must address:»Housing Needs of Families»Financial Resources»Eligibility, Selection and Admissions Policies»Rent Determination Policies»Operations and Management Policies»Grievance Procedures»Homeownership Programs»Community Service and Self-Sufficiency Programs»Civil Rights Certifications»Fiscal Audit
FY 2004 PROGRESS IN MEETING THE 5-YEAR PLAN AND GOALSExpand the supply of assisted housing:FY 2004, approximately 425 units of affordable housing have been developed through the Inclusionary Housing requirement
PHA GOAL –Leverage Private or Other Public FundsLeverage Private or other public funds to create additional housing opportunities:OThe following are in the process of development or approval:»Summit29 units»Kelly Ranch122 units
PHA GOAL -Leverage Private or Other Public FundsORedevelopment Agency owns .58 acre parcel within the Redevelopment area to potentially provide for another 10 affordable rental unitsIn addition, the following for-sale affordable units are in the process of selling:OVillage by the Sea Condos10 unitsORose Bay Town homes24 unitsOLaguna Point Condos3 unitsOBressi Ranch100 units
PHA GOAL-Improve the Quality of Assisted HousingImprove the quality of assisted housing:OReceived a “Standard Performer” ranking on SEMAP Certification, FY 2004OHousing Agency recognized as providing excellent customer serviceOConducted a Rental Property Owner SurveyOStreamline lease process, owner payments are mailed within two weeks of effective date
PHA GOAL –Increase Assisted Housing ChoicesIncrease assisted housing choices:OProvide Voucher Mobility CounselingOConducted a Rental Property Owner WorkshopOSet Payment Standards Between 100 -110% of the Fair Market RentORecruited 54 new owners
PHA GOAL –Promote Self-SufficiencyPromote self-sufficiency and asset development of assisted households:OContinue to voluntarily administer a Family Self-Sufficiency ProgramOMaintain ongoing communications and relationships with agencies and non-profits that provide services to persons with disabilitiesOProvide information on homeownership opportunities
PHA GOAL –Ensure Equal Opportunity in HousingEnsure Equal Opportunity in Housing for all Americans:OContract with Heartland Human Relations and Fair Housing AssociationOOffer training to staff and participants on Fair HousingOProvide information on agencies that assist persons with disabilities
SUPPORTING DOCUMENTSThe PHA Plans are consistent with and reference the following documents:»Regional Analysis of Impediments to Fair Housing Choice in the San Diego Area»City of Carlsbad Consolidated Plan»Administrative Plan for Section 8 Tenant-Based Rental Assistance»City of Carlsbad Family Self-Sufficiency Action Plan»City of Carlsbad Single Audit Report on Federal Award Programs
PUBLIC PARTICIPATIONOPublic review and comment period prior to adoption;OPublic comment on proposed Annual Plan;OPublic input on needs and priorities;OOral communication will be recorded at public hearings; andOAll comments will be addressed in the final Plan
Public CommentsNONE TO DATE