HomeMy WebLinkAbout2009-04-14; Housing & Redevelopment Commission; 414; Annual public housing agency plan FY2009HOUSING AND REDEVELOPMENT COMMISSION - AGENDA BILL
AB# 414
MTG. 04/14/09
DEPT. HOUSING
CARLSBAD ANNUAL PUBLIC
HOUSING AGENCY PLAN FY 2009
DEPT. HEAIXW/^
CITY ATTY. ^~^<@Z>
CITYMGR. lju-—
RECOMMENDED ACTION:
HOLD a Public Hearing and ADOPT Housing and Redevelopment Commission Resolution No.
466 APPROVING the Carlsbad Annual Public Housing Agency (PHA) Plan and
AUTHORIZING submission to the U.S. Department of Housing and Urban Development.
ITEM EXPLANATION:
The Housing and Redevelopment Department administers the federally funded Section 8 Rental
Assistance Program for the Public Housing Authority in Carlsbad. Pursuant to code of federal
regulations (CFR) 24 Part 903, a Public Housing Authority (PHA) is required to submit a 5-Year
and Annual Plan. The 5-Year and Annual PHA Plan provide a basic guide to PHA policies, rules,
and requirements concerning the PHA's operations, programs and services. In addition, the Plan
advises HUD and members of the public the PHA's mission and strategies for serving the needs of
low-income and very low-income families. On April 12, 2005, the Housing and Redevelopment
Commission approved the 2005 - 2009 5-Year Plan for submission to HUD.
Based on the Section 8 Management Assessment Program (SEMAP), the Carlsbad Housing
Agency has been rated as a High Performing Housing Agency. As a High Performing Housing
Agency, the only requirement for the PHA Annual Plan is to identify PHA Plan elements that
have been revised since the last Annual Plan submission. The areas that need to be
addressed in the PHA Plan Update segment are: Financial Resources; Rent Determination,
specifically Payment Standards; Fiscal Year Audit; and efforts concerning the Violence Against
Women Act (VAWA).
Once the Plan is approved, the following documents must be submitted in addition to the PHA
Plan template (form HUD 50075):
• Form HUD-50077, PHA Certifications of Compliance with the PHA Plans and
Related Regulations (which includes all certifications relating to Civil Rights); and
• Resident Advisory Board (RAB) comments and a narrative describing the analysis of
any recommendations and decisions made regarding the recommendations.
DEPARTMENT CONTACT: Bobbi Nunn 760-434-2816 bobbi.nunn@carlsbadca.gov
FOR CITY CLERKS USE ONLY.
COMMISSION ACTION: APPROVED
DENIED
CONTINUED
WITHDRAWN
AMENDED
D
D
D
D
CONTINUED TO DATE SPECIFIC D
CONTINUED TO DATE UNKNOWN D
RETURNED TO STAFF D
OTHER-SEE MINUTES D
PUBLIC REVIEW AND HEARING:
The Draft Annual PHA Plan must be available for public review and comment 45 days prior to
adoption by the Housing and Redevelopment Commission. The public review period ended on
April 7, 2009. Public comments from the public review period and the public hearing will be
addressed and included in the final Annual PHA Plan that is submitted to HUD.
HOUSING COMMISSION RECOMMENDATION:
The Housing Commission reviewed the Carlsbad Annual Public Housing Agency (PHA) Plan on
March 12, 2009 and adopted Resolution No. 2009-002 recommending that the Housing and
Redevelopment Commission approve the Carlsbad Annual Public Housing Agency (PHA) Plan
for Fiscal Year 2009 for submission to the U.S. Department of Housing and Urban
Development.
FISCAL IMPACT:
The PHA Plan governs the federal funds allocated for administration of the Section 8 Program.
For calendar year 2008, the City of Carlsbad received $6.1 million for rental assistance
payments and operating expenses.
ENVIRONMENTAL IMPACT:
None
EXHIBITS:
1. Housing and Redevelopment Commission Resolution No. 466 , to approve the
Carlsbad Annual Public Housing Agency Plan and authorize submission to the U.S.
Department of Housing and Urban Development
2. PHA Certifications of Compliance with the PHA Plans and Related Regulations: Board
Resolution to Accompany the PHA 5-Year and Annual PHA Plan, form HUD-50077
(4/2008)
3. Draft Housing Commission Meeting Minutes, March 12, 2009
4. Housing Commission Resolution No. 2009-002, adopted March 12, 2009
5. Housing Commission Staff Report, dated March 12, 2009
6. Draft Annual PHA Plan for Fiscal Year 2009, form HUD-50075 (4/2008)
1 RESOLUTION NO. 466
2 A RESOLUTION OF THE HOUSING AND
REDEVELOPMENT COMMISSION OF THE CITY OF
3 CARLSBAD, CALIFORNIA, AUTHORIZING THE
4 CHAIRPERSON OF THE HOUSING AND REDEVELOPMENT
COMMISSION TO EXECUTE THE PUBLIC HOUSING
5 AGENCY (PHA) CERTIFICATIONS OF COMPLIANCE WITH
THE PHA PLANS AND RELATED REGULATIONS AND
6 APPROVING SUBMISSION OF THE ANNUAL PHA PLAN
FOR FISCAL YEAR 2009 TO THE U.S. DEPARTMENT OF
7 HOUSING AND URBAN DEVELOPMENT (HUD)
8
9
WHEREAS, the Housing and Redevelopment Commission ("Housing Agency")
administers the Section 8 Rental Assistance Program; and
12 WHEREAS, pursuant to the Quality Housing and Work Responsibility Act (QHWRA) of
1998, Public Housing Agencies (PHA) are required to submit a 5-year and Annual Plan to the
Department of Housing and Urban Development (HUD); and
WHEREAS, the Department of Housing and Urban Development (HUD) further requires
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that the Housing and Redevelopment Commission approve the Annual PHA Plan for Fiscal Year
17
2009 and authorize the Chairperson of the Housing and Redevelopment Commission to execute the
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PHA Certifications of Compliance with the PHA Plans and Related Regulations: Board Resolution
~~ to Accompany the PHA 5-Year and Annual PHA Plan for submission to the U.S. Department of
21 Housing and Urban Development.
22 NOW, THEREFORE, BE IT HEREBY RESOLVED by the Housing and
23 Redevelopment Commission of the City of Carlsbad, California, as follows:
24 1. That the above recitations are true and correct.
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2. The Annual PHA Plan for Fiscal Year 2009 is hereby approved. The Chairperson of
the Housing and Redevelopment Commission is hereby authorized to execute the
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PHA Certifications of Compliance with the PHA Plans and Related Regulations:
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Board Resolution to Accompany the PHA 5-Year and Annual PHA Plan and submit it
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to the U.S. Department of Housing and Urban Development.
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PASSED, APPROVED AND ADOPTED at a Special Meeting of the Housing and
Redevelopment Commission of the City of Carlsbad on the 14th day of, 2009, by the
following vote to wit:
AYES: Commission Members Lewis, Kulchin, Hall, Packard and Blackburn.
NOES: None.
ABSENT: None.
E A LEWIS.MCnairman
ATTEST:
LISA HILDABRAND, Secretary
(SEAL)
EXHIBIT 2
PHA Certifications of Compliance
with PHA Plans and Related
JRegulations
U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
Expires 4/30/2011
PHA Certifications of Compliance with the PHA Plans and Related Regulations:
Board Resolution to Accompany the PHA 5-Year and Annual PHA Plan
Acting on behalf of the Board of Commissioners of the Public Housing Agency (PHA) listed below, as its Chairman or other
authorized PHA official if there is no Board of Commissioners, I approve the submission of the 5-Year and/or^- Annual PHA
Plan for the PHA fiscal year beginning 2009 hereinafter referred to as " the Plan ", of which this document is apart and make
the following certifications and agreements with the Department of Housing and Urban Development (HUD) in connection with the
submission of the Plan and implementation thereof:
1. The Plan is consistent with the applicable comprehensive housing affordability strategy (or any plan incorporating such
strategy) for the jurisdiction in which the PHA is located.
2. The Plan contains a certification by the appropriate State or local officials that the Plan is consistent with the applicable
Consolidated Plan, which includes a certification that requires the preparation of an Analysis of Impediments to Fair Housing
Choice, for the PHA's jurisdiction and a description of the manner in which the PHA Plan is consistent with the applicable
Consolidated Plan.
3. The PHA certifies that there has been no change, significant or otherwise, to the Capital Fund Program (and Capital Fund
Program/Replacement Housing Factor) Annual Statement(s), since submission of its last approved Annual Plan. The Capital
Fund Program Annual Statement/Annual Statement/Performance and Evaluation Report must be submitted annually even if
there is no change.
4. The PHA has established a Resident Advisory Board or Boards, the membership of which represents the residents assisted by
the PHA, consulted with this Board or Boards in developing the Plan, and considered the recommendations of the Board or
Boards (24 CFR 903.13). The PHA has included in the Plan submission a copy of the recommendations made by the
Resident Advisory Board or Boards and a description of the manner in which the Plan addresses these recommendations.
5. The PHA made the proposed Plan and all information relevant to the public hearing available for public inspection at least 45
days before the hearing, published a notice that a hearing would be held and conducted a hearing to discuss the Plan and
invited public comment.
6. The PHA certifies that it will carry out the Plan in conformity with Title VI of the Civil Rights Act of 1964, the Fair Housing
Act, section 504 of the Rehabilitation Act of 1973, and title II of the Americans with Disabilities Act of 1990.
7. The PHA will affirmatively further fair housing by examining their programs or proposed programs, identify any
impediments to fair housing choice within those programs, address those impediments in a reasonable fashion in view of the
resources available and work with local jurisdictions to implement any of the jurisdiction's initiatives to affirmatively further
fair housing that require the PHA's involvement and maintain records reflecting these analyses and actions.
8. For PHA Plan that includes a policy for site based waiting lists:
• The PHA regularly submits required data to HUD's 50058 PIC/IMS Module in an accurate, complete and timely manner
(as specified in PIH Notice 2006-24);
• The system of site-based waiting lists provides for full disclosure to each applicant in the selection of the development in
which to reside, including basic information about available sites; and an estimate of the period of time the applicant
would likely have to wait to be admitted to units of different sizes and types at each site;
• Adoption of site-based waiting list would not violate any court order or settlement agreement or be inconsistent with a
pending complaint brought by HUD;
• The PHA shall take reasonable measures to assure that such waiting list is consistent with affirmatively furthering fair
housing;
• The PHA provides for review of its site-based waiting list policy to determine if it is consistent with civil rights laws and
certifications, as specified in 24 CFR part 903.7(c)(l).
9. The PHA will comply with the prohibitions against discrimination on the basis of age pursuant to the Age Discrimination Act
of 1975.
10. The PHA will comply with the Architectural Barriers Act of 1968 and 24 CFR Part 41, Policies and Procedures for the
Enforcement of Standards and Requirements for Accessibility by the Physically Handicapped.
11. The PHA will comply with the requirements of section 3 of the Housing and Urban Development Act of 1968, Employment
Opportunities for Low-or Very-Low Income Persons, and with its implementing regulation at 24 CFR Part 135.
Previous version is obsolete Page 1 of 2 form HUD-50077 (4/2008)
12. The PHA will comply with acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property
Acquisition Policies Act of 1970 and implementing regulations at 49 CFR Part 24 as applicable.
13. The PHA will take appropriate affirmative action to award contracts to minority and women's business enterprises under 24
CFR5.105(a).
14. The PHA will provide the responsible entity or HUD any documentation that the responsible entity or HUD needs to carry
out its review under the National Environmental Policy Act and other related authorities in accordance with 24 CFR Part 58
or Part 50, respectively.
15. With respect to public housing the PHA will comply with Davis-Bacon or HUD determined wage rate requirements under
Section 12 of the United States Housing Act of 1937 and the Contract Work Hours and Safety Standards Act.
16. The PHA will keep records in accordance with 24 CFR 85.20 and facilitate an effective audit to determine compliance with
program requirements.
17. The PHA will comply with the Lead-Based Paint Poisoning Prevention Act, the Residential Lead-Based Paint Hazard
Reduction Act of 1992, and 24 CFR Part 35.
18. The PHA will comply with the policies, guidelines, and requirements of OMB Circular No. A-87 (Cost Principles for State,
Local and Indian Tribal Governments), 2 CFR Part 225, and 24 CFR Part 85 (Administrative Requirements for Grants and
Cooperative Agreements to State, Local and Federally Recognized Indian Tribal Governments).
19. The PHA will undertake only activities and programs covered by the Plan in a manner consistent with its Plan and will utilize
covered grant funds only for activities that are approvable under the regulations and included in its Plan.
20. All attachments to the Plan have been and will continue to be available at all times and all locations that the PHA Plan is
available for public inspection. All required supporting documents have been made available for public inspection along with
the Plan and additional requirements at the primary business office of the PHA and at all other times and locations identified
by the PHA in its PHA Plan and will continue to be made available at least at the primary business office of the PHA.
21. The PHA provides assurance as part of this certification that:
(i) The Resident Advisory Board had an opportunity to review and comment on the changes to the policies and programs
before implementation by the PHA;
(ii) The changes were duly approved by the PHA Board of Directors (or similar governing body); and
(iii) The revised policies and programs are available for review and inspection, at the principal office of the PHA during
normal business hours.
22. The PHA certifies that it is in compliance with all applicable Federal statutory and regulatory requirements.
Carlsbad Housing Agency CA077
PHA Name PHA Number/HA Code
5-Year PHA Plan for Fiscal Years 20 - 20
VYY Annual PHA Plan for Fiscal Years 20 09 - 20 10
I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate. Warning: HUD will
prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. 08 U.S.C. 1001. 1010. 1012: 31 U.S.C. 3729. 3802)
Name of Authorized Official
Claude A. Lewis
Title
Housing and Redevelopment
Commission Chairm,
Signature Date
April 14, 2009
Previous version is obsolete Page 2 of 2 form HUD-50077 (4/2008)
n
I
EXHIBIT 3
Minutes of: HOUSING COMMISSION
Time of Meeting: 6:00 P.M.
Date of Meeting: March 12, 2009
Place of Meeting: CITY COUNCIL CHAMBERS
CALL TO ORDER
Chairperson Smith called the Meeting to order at 6:01 p.m.
PLEDGE OF ALLEGIANCE
Commissioner Kirk led with the Pledge of Allegiance.
ROLL CALL
Present: Commissioners: Craig Kirk
Doris Ritchie
Bobbie Smith
Hope Wrisley
Absent: Emelda Bradwell
Staff Present: Housing and Redevelopment Director: Debbie Fountain
Housing Program Manager: Bobbi Nunn
APPROVAL OF MINUTES
Minutes of February 12, 2009, were approved with two corrections on page 11, paragraph two, correct the
spelling of "Sue Ladouceur." Also on page 11, paragraph five, line three, correct the spelling of
"pejorative."
VOTE: 4-0
AYES: Kirk, Ritchie, Smith and Wrisley
NOES: None
ABSTAIN: None
ABSENT: Bradwell
ITEM NOT ON AGENDA
There were no items that were not on the agenda.
NEW BUSINESS
Debbie Fountain, Director of Housing and Redevelopment, presented the item on the agenda which is the
Public Housing Agency Annual Plan and Bobbi Nunn, Housing Program Manager, will be making the
presentation and answering questions tonight.
Ms. Nunn said she will be presenting the Carlsbad Public Housing Agency Annual PHA Plan for Fiscal
Year 2009. HUD has changed the template for this year so the format is different from prior years.
Pursuant to the code of federal regulations 24 part 903, a public housing authority is required to submit a
five-year and annual PHA Plan. The purpose of the five-year and the annual PHA Plan is to provide a
basic guide to the PHA policies and rules, the public housing agency's operations, programs and services,
and it also describes, mainly in the five-year plan, the Housing Agency's mission and strategies for
assisting low and very low income household needs in the community.
The Annual Plan must be adopted by the Housing and Redevelopment Commission. A copy with required
certifications is submitted to the U.S. Department of Housing and Urban Development, which is our
funding source for the Section 8 Rental Assistance Program. The streamlined five-year plan for fiscal
year 2005-2009 was adopted by the Housing and Redevelopment Commission in April of 2005. Next year
our five-year plan will be due. The PHA Plan process does require public participation. There is a public
HOUSING COMMISSION MINUTES
MARCH 12, 2009
PAGE 2 of 5
review and comment period that will end on April 7, 2009, and there is a public hearing tentatively
scheduled for the same date. Any oral communication will be recorded at the public hearing and any
public comments that are received during the comment period and during the public hearing will be
addressed in the final Public Housing Agency Plan that we submit to HUD.
As a High Performing Housing Agency, the only PHA Plan requirement is to identify certain elements that
have been revised from the previous year. The only areas that need to be addressed for this Annual PHA
Plan are:
• Financial Resources;
• Rent Determination (payment standards);
• Fiscal Year Audit; and
• Violence Against Women Act (VAWA)
Since we have not received the funding allocation for federal fiscal year 2009, the Financial Resources are
calendar year funds that were received in 2008. We received approximately $6.1 million to administer and
operate the Rental Assistance Program. This allocation is for Housing Assistance Payments (HAP) and
administrative costs. The change in Rent Determinations is due to a change in the Payment Standards;
they increased October 1, 2008. The Payment Standards are based on the Fair Market Rent schedule
that is determined by HUD and are effective on October 1st each year. A Fiscal Year Audit for year end
June 30, 2008, was conducted which resulted in no audit findings.
The Violence Against Women Act (VAWA), even though the Housing Agency implemented it last year,
HUD has asked the PHA's to re-identify their effort on VAWA implementation. The efforts to implement
the Violence Against Women Act Program is to educate applicants, participants and owners and to make
them aware of the Act. Basically, our staff has been advised of the different resources that are available
for children or adult victims of domestic violence, dating violence, sexual assault or stalking. If we have
any clients that are experiencing that type of a situation and they fall under the Violence Against Women
Act, then there are resources that we have to refer them to. Also, there is a brochure that is available in
the Housing lobby that is titled: Violence Against Women Act - What Applicants, Tenants, Owners and
Landlords Need to Know. Besides having the brochure in the lobby, it is also distributed during community
outreach efforts and placed in briefing packets for new participants. The brochure does meet the federal
notification requirements by HUD.
General Program Information: Currently, the average number of households that we assist each month is
624. This includes 61 port-outs, which are units being administered by other housing agencies, mainly
Oceanside, and reimbursed by our agency. Our average monthly payment is $746 per month. Recently
there has been an increase in the average monthly assistance payment as a result of the economy.
Because we are experiencing a large number of our clients whose work hours are getting reduced or
unfortunately being laid off of their jobs, it is impacting the amount of money we are paying towards our
housing assistance payments. Right now we are in the process of doing a waiting list purge. We still
have 1,789 applicants on the waiting list; of those, only about 300 of them are residents or meet the
residency requirement of Carlsbad. The purge is focusing on the applicants that meet the Residency
Preference so when funds become available in the future, the waiting list will be current. Once we have
gone through the waiting list and assisted those clients, then we will look at reopening the waiting list.
Last night the President signed the bill for new funding for federal fiscal year 2009. This will be retroactive
to October 1, 2008. We did receive information that there is 16.8 billion or 341 million above the federal
fiscal year 2008, and 1.5 billion was allocated for administrative fees, which is an increase of $150 million
above last federal fiscal year. From what we understand, it will take a couple of weeks before the funding
information will trickle down to the individual housing agencies on how that will impact them and how much
money they will receive.
Commissioner Wrisley asked on the Violence Against Women Act, if the police run into the situation
where there is violence against a woman or children, we don't have a safe house or anything do we? We
just refer them to the Women's Resource Center, is that correct?
HOUSING COMMISSION MINUTES
MARCH 12, 2009
PAGE 3 of 5
Ms. Nunn said right. That is exactly who we refer them to, the Women's Resource Center, because that
is what they specialize in, women who have been victimized and are impacted by domestic violence.
Commissioner Wrisley said she thinks it would be better if everything went through them.
Ms. Nunn said right, it does go through them, but as far as a safe house, I am not aware of a safe house
in Carlsbad. We do refer them to the Women's Resource Center.
Commissioner Wrisley commented it would probably not be a good thing if everyone knew where they
were.
Chairperson Smith asked if we have a Section 8 recipient who is a victim of the VAWA, what happens to
them. Do they have to leave their facilities and go to a safe house or how do they do that?
Ms. Nunn said that is why the Act was instated. In the program regulations, there are actually grounds for
termination of rental assistance benefits due to domestic violence. This Act protects the victim so they are
not terminated if they can verify that the domestic violence was against them and they were a victim. That
excludes them from any termination type act from the housing agency. Also, it is an important Act to
owners that are participating in the Section 8 program because they cannot evict a family as a result of
domestic violence.
Commissioner Kirk asked what were the specific performance characteristics that allowed us to be
designated as a High Performing Housing Agency.
Ms. Nunn answered it is based on data that we transmit to HUD. Under the Section 8 Management
Assessment Program (SEMAP), there are 16 different indicators that we are ranked on. One of them is
that all of our housing inspections are done prior to someone moving in and actually starting to receive
assistance. Another one is the annual requirement to do housing inspections on each of the assisted
units; it is based on our success rate of doing that and we don't have any that have been missed or have
been late. Another is how accurately we determine a client's income and their rent portion. Also, it is our
percentage of lease rate; it can either be the percentage of units we have leased, or the percentage of
funding that we are utilizing. It is several factors they take into consideration as far as managing the
program operations.
Commissioner Kirk asked if that enhances our funding opportunity.
Ms. Nunn answered no, but it does cut down on some of the administrative paperwork that we have to
submit to HUD such as the PHA Plan. The PHA Plan is streamlined compared to another housing
agency's requirement that is not considered a high performer. Also, in the future If there are funds that
are available again for a competitive application. Right now we have been subsisting on funds that have
replaced our current funds each year. There haven't been any new applications available that we can
apply for to get additional funding. If in the future there was that opportunity, then yes, the fact that we are
ranked as a High Performer would be taken into consideration and may give us extra points for that
application process. That would probably be the only benefit other than it reflects that the housing agency
is successfully operating the Section 8 program in accordance with the regulations and doing a good job.
Commissioner Kirk said he has one more question about the general program information when you
talked about current participant and the average monthly payment. Might that affect our ability to perform
or what impact does that have on the program?
Ms. Nunn said that it does have an impact. The housing agency receives a certain amount of funding
each year to pay housing assistance payments. This means that the higher our housing assistance
payments are, the fewer number of families will be assisted.
HOUSING COMMISSION MINUTES
MARCH 12, 2009
PAGE 4 of 5
Commissioner Kirk asked if there will be any kind of projection or predictive measures that would say this
has been the trend and we might have to reduce it by this amount in the coming year?
Ms. Nunn asked as far as us as a housing agency looking at reducing our program size?
Commissioner Kirk said based upon the change in the funding.
Ms. Nunn said it has been a little difficult since it has been five months and we still haven't received our
funding figures for federal fiscal year 2009. As a result, it has been very difficult to do projections and
these projections are based on the allocation for 2008. We work closely with our finance department and
every month we monitor how much money we have spent compared to how much money we have
available. That is the information used to determine whether or not funding is available to pull more
people from the waiting list or if we just have to let our program slowly reduce by attrition. Back in 2004 or
2003, because of funding reductions we actually had to make some drastic cuts. The funding reductions
were retroactive and there was not enough money to cover the housing assistance payments that were
committed. At that time, we had to make some policy changes and we reduced the amount of subsidy
that we were providing each family.
Commissioner Wrisley asked if we have a reserve for that.
Ms. Nunn said right now we have a reserve and we are using it. That is what has kept us at the program
level that we are at right now. We do have a healthy reserve, but the reserve will depend on how much
money we are allocated for FFY 2009. However, we don't have ample reserve to cover our administrative
costs. Depending on when we get our allocation and how much it is, we have exhausted any reserves
that we have accrued for administrative deficits. In the past when that has happened, money that is in the
housing trust fund for administrative costs has been used to help supplement the Section 8 Rental
Assistance Program.
Commissioner Wrisley asked if the Section 8 Program has had to do the 5% cut that the rest of the city
departments have done or is your funding independent of that.
Ms. Nunn said as part of a team, we have. Ms. Fountain might want to address that.
Ms. Fountain said the Section 8 budget is part of our total department budget and we were asked as a
department to look at ways that we could cut 5% if it looked like we needed that. Because we are not
general fund funded, our department reducing doesn't really help the general fund. We did, however, cut
the 5% but not in the Section 8 budget.
Chairperson Smith asked Ms. Nunn if the 1,700 people who are waiting to get on the program, how long
do you think it will take them to get on the program.
Ms. Nunn said most likely some of them will never be assisted through our program because they do not
meet the residency preference; either live or work in Carlsbad. They may not necessarily live here in
Carlsbad, but they have to be able to show they work here. Of that 1,700, only approximately 300 meet
our residency requirement. As long as our policy does not change, then most likely when we work through
those 300 people that live or work in Carlsbad, we will look at opening up the waiting list to replenish the
waiting list to ensure that there is a pool of applicants who live or work in Carlsbad. The applicants that
are on our waiting list right now that are not residents, if they were ever to move to Carlsbad or start
working in Carlsbad, they would receive the Residency Preference. This would then elevate their priority
on the waiting list. Non-resident applicants have the opportunity to request that their application be sent to
the jurisdiction in which they live or work. There is a good chance that a good portion of the non-resident
applications already have applications in other jurisdictions.
Ms. Fountain said she would like to add on to Ms. Nunn's comment. As we are seeing the housing
assistance payment that we need to pay go up, really the only way we can pull people off the waiting list is
either when somebody goes off the program for whatever reason or we get additional funding to help. As
HOUSING COMMISSION MINUTES
MARCH 12,2009
PAGE 5 of 5
our housing assistance payment increases, we have to look at that closely because if it looks like that
average monthly payment is going up to the point where we really can't pull anybody off the waiting list and
just may need to assist the ones that we have at a higher amount. The amount of time it takes to come
off the waiting list can really vary depending on a number of issues like that. Their preference or their
residency status makes a big difference because it moves them up on the list, but still they could sit on
that waiting list for quite a while if there is not any additional funding and no one is going off the program.
When the economy is bad, you probably won't have people going off the program very soon. Most likely,
unless there is a death or something like that or they violate the program and get removed from the
program, but just voluntarily you probably won't see a lot of people going off the program and the housing
assistance payment will increase. There is a chance that people will be on the waiting list for quite a while.
Commissioner Wrisley commented that living in Carlsbad is expensive.
Ms. Nunn said we see usually when people do relocate to Carlsbad it is because they relocated into one of
the affordable housing developments. Hopefully they can maintain their rental status until they can get
assistance which would give them a more of a financial relief. Our waiting list has been closed since
October 1, 2005. All applications we have on file were submitted prior to September 30, 2005.
Chairperson Smith thanked Ms. Nunn for her presentation.
Commissioner Kirk made a recommendation that the Housing Commission adopt Resolution 2009-002
recommending that the Housing and Redevelopment Commission approve the PHA Annual Plan for
Fiscal Year 2009 for submission to the U.S. Department of Housing and Urban Development.
Commissioner Ritchie seconded the motion.
VOTE: 4-0
AYES: Kirk, Ritchie, Smith and Wrisley
NOES: None
ABSTAIN: None
ABSENT: Bradwell
DIRECTOR'S REPORT
Ms. Fountain said we do not have any other items on the agenda tonight. The Glen Ridge Grand Opening
is next Thursday, March 19, 2009, from 4:00 to 5:30 p.m.
ADJOURNMENT
By proper motion, the meeting of March 12, 2009, was adjourned at 6:25 p.m.
Respectfully submitted,
Deborah Fountain
Housing and Redevelopment Director
PATRICIA CRESCENTI
Minutes Clerk
MINUTES ARE ALSO TAPED AND KEPT ON FILE UNTIL THE WRITTEN MINUTES ARE APPROVED.
EXHIBIT 4
1
HOUSING COMMISSION RESOLUTION NO. 2009-002
2
3 A RESOLUTION OF THE HOUSING COMMISSION OF THE CITY OF
CARLSBAD, CALIFORNIA, RECOMMENDING APPROVAL OF THE
4 CARLSBAD ANNUAL PUBLIC HOUSING AGENCY (PHA) PLAN FOR
5 FISCAL YEAR 2009 AND AUTHORIZATION TO SUBMIT TO THE U.S.
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
6
7 WHEREAS, the Housing and Redevelopment Department administers the Section 8
8 Tenant-Based Rental Assistance Program for the City of Carlsbad's Public Housing Agency (PHA);
9 and
WHEREAS, the U.S. Department of Housing and Urban Development (HUD) has issued
11
regulations requiring PHAs to submit 5-Year and Annual Plans consistent with the City of
12
Carlsbad's Consolidated Plan and local objectives; and
13
WHEREAS, federal regulations provide that the 5-Year and Annual Plans must be adopted
14
by the Board of Commissioners of the Housing Agency and submitted to the U.S. Department of
I g Housing and Urban Development.
17 NOW, THEREFORE, BE IT HEREBY RESOLVED by the Housing Commission of the
18 City of Carlsbad, California, as follows:
19
1. The above recitations are true and correct.
20
2. That based on the information provided within the Housing Commission Staff Report,
21
the Housing Commission ADOPTS Resolution No. 2009-002, recommending to the
22
Housing and Redevelopment Commission APPROVAL of the Carlsbad Annual
23
PHA Plan for Fiscal Year 2009 and authorization to submit to the U.S. Department of
24
Housing and Urban Development.
25
26 ///
27 ///
28
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HC RESOLUTION NO. 2009-002
PAGE 2
3. The Housing Commission hereby recommends that the Housing and Redevelopment
Director be authorized to execute all appropriate documents required for the submittal of
said Annual PHA Plan.
PASSED, APPROVED, AND ADOPTED at a meeting of the Housing Commission of the
City of Carlsbad, California, held on the 12th day of March 2009, by the following vote, to wit:
AYES: Kirk, Ritchie, Smith and Wrisley
NOES: None
ABSENT: Bradwell
ABSTAIN: None
BOBBIE SMITH, CHAIRPERSON
CARLSBAD HOUSING COMMISSION
DEBORAH K. FOUNTAIN
HOUSING AND REDEVELOPMENT DIRECTOR
il
EXHIBIT 5
TJie City of Cfn"ls
Staff: BobbiNunn
Housing Program Manager
Item No. 1
DATE: MARCH 12, 2009
SUBJECT: CARLSBAD PUBLIC HOUSING AGENCY ANNUAL PLAN
I. RECOMMENDATION
That the Housing Commission ADOPT Resolution No. 2009-002, RECOMMENDING that the
Housing and Redevelopment Commission APPROVE the Carlsbad Public Housing Agency
(PHA) Annual Plan for Fiscal Year 2009 for submission to the U.S. Department of Housing and
Urban Development.
II. BACKGROUND
The Housing and Redevelopment Department administers the federally funded Section 8
Tenant-Based Rental Assistance Program for the Public Housing Authority in Carlsbad, which
is more specifically known as the Carlsbad Housing Agency. Pursuant to code of federal
regulations (CFR) 24 Part 903, a Public Housing Authority (PHA) is required to submit a 5-Year
and Annual Plan. The 5-Year and Annual PHA Plans provide a basic guide to PHA policies,
rules, and requirements concerning the PHA's operations, programs and services. In addition,
the Plan advises HUD and members of the public the PHA's mission and strategies for serving
the needs of low-income and very low-income families. The 5-Year Plan for 2005-2009 was
approved by the Housing and Redevelopment Commission on April 12, 2005 and submitted to
HUD.
III. DISCUSSION
The Draft PHA Annual Plan is available for public review and comment prior to a Public
Hearing and adoption by the Housing and Redevelopment Commission. The public review
period will end on April 7, 2009 and the Public Hearing before the Housing and Redevelopment
Commission is tentatively scheduled for April 7, 2009. Public comments on the Draft PHA Plan
will be addressed and included in the final document.
As a High Performing Housing Agency, the only requirement for the PHA Annual Plan is to
identify PHA Plan elements that have been revised by the PHA since the last Annual Plan
submission. The only areas that need to be addressed in the PHA Plan Update segment are:
Financial Resources; Rent Determination, specifically Payment Standards; Fiscal Year Audit;
and efforts concerning the Violence Against Women Act (VAWA).
CARLSBAD PUBLIC HOUSING AGENCY ANNUAL PLAN
MARCH 12, 2009
Page 2
Once the Plan is approved, the following documents must be submitted in addition to the PHA
Plan template (form HUD 50075):
• Form HUD-50077, PHA Certifications of Compliance with the PHA Plans and
Related Regulations (which includes all certifications relating to Civil Rights); and
• Resident Advisory Board (RAB) comments and a narrative describing the analysis of
any recommendations and decisions made regarding the recommendations.
IV. STAFF RECOMMENDATION
Staff recommends that the Housing Commission adopt Resolution No. 2009-002,
recommending that the Housing and Redevelopment Commission approve the PHA Annual
Plan for Fiscal Year 2009 for submission to the U.S. Department of Housing and Urban
Development.
V. EXHIBITS
1. Housing Commission Resolution No. 2009-002
2. Annual PHA Plan for Fiscal Year 2009
if*
EXHIBIT 6
PHA 5-Year and
Annual Plan
U.S. Department of Housing and Urban
Development
Office of Public and Indian Housing
OMB No. 2577-0226
Expires 4/30/2011
CARLSBAD HOUSING AGENCY
Public Housing Agency Annual Plan
for Fiscal Year 2009 - 2010
This information collection is authorized by Section 511 of the Quality Housing and Work Responsibility Act, which added a new section 5 A to
the U.S. Housing Act of 1937, as amended, which introduced 5-Year and Annual PHA Plans. The 5-Year and Annual PHA plans provide a ready
source for interested parties to locate basic PHA policies, rules, and requirements concerning the PHA's operations, programs, and services, and
informs HUD, families served by the PHA, and members of the public of the PHA's mission and strategies for serving the needs of low-income
and very low-income families. This form is to be used by all PHA types for submission of the 5-Year and Annual Plans to HUD. Public
reporting burden for this information collection is estimated to average 12.68 hours per response, including the time for reviewing instructions,
searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. HUD
may not collect this information, and respondents are not required to complete this form, unless it displays a currently valid OMB Control
Number.
Privacy Act Notice. The United States Department of Housing and Urban Development is authorized to solicit the information requested in this
form by virtue of Title 12, U.S. Code, Section 1701 et seq., and regulations promulgated thereunder at Title 12, Code of Federal Regulations.
Responses to the collection of information are required to obtain a benefit or to retain a benefit. The information requested does not lend itself to
confidentiality
\<\
PHA 5-Year and
Annual Plan
U.S. Department of Housing and Urban
Development
Office of Public and Indian Housing
OMB No. 2577-0226
Expires 4/30/2011
1.0 PHA Information
PHA Name: Carlsbad Housing Agency PHA Code: CA077
PHA Type: D Small |EI High Performing [
(Section 8)
PHA Fiscal Year Beginning: (MM/YYYY): 07/2009
Standard [HCV
2.0 Inventory (based on ACC units at time of FY beginning in 1.0 above)
Number of PH units: Not applicable Number of HCV units: 703 baseline units
Submission Type
5-Year and Annual Plan Annual Plan Only D 5-Year Plan Only
PHA Consortia - Not applicable
D PHA Consortia: (Check box if submitting a joint Plan and complete table below.)
Participating PHAs PHA
Code
Program(s)
Included in the
Consortia
Programs Not in the
Consortia
No. of Units in
Each Program
PH HCV
PHA1:
PHA 2:
PHAS:
5.0 5-Year Plan. Complete items 5.1 and 5.2 only at 5-Year Plan update.
Not applicable
5.1 Mission. State the PHA's Mission for serving the needs of low-income, very low-income, and extremely
low income families in the PHA's jurisdiction for the next five years:
Not applicable for Annual Plan
5.2 Goals and Objectives. Identify the PHA's quantifiable goals and objectives that will enable the PHA to
serve the needs of low-income and very low-income, and extremely low-income families for the next five
years. Include a report on the progress the PHA has made in meeting the goals and objectives described in
the previous 5-Year Plan.
Not applicable for Annual Plan
Form HUD-50075 (4/2008)Pagel
6.0 PHA Plan Update
(a) Identify all PHA Plan elements that have been revised by the PHA since its last Annual Plan
submission:
2. Financial Resources:
Statement of Financial Resources: Planned Sources and Uses
[24 CFR Part 903.12 (b), 903.7 (c)]
Source: Federal Grants (CY 2008 grants)
Annual Contributions for HCV Program
Total Resources
Planned $
$6,116,692
$6,116,692
3. Financial Resources:
Rent Determination
Payment Standards
Describe the voucher payment standards and policies.
What is the PHA's payment standard? (select the category that best describes your standard)
D At or above 90% but below 100% of FMR
D 100% of FMR
^ Above 100% but at or below 110% of FMR for studio, one and two bedroom payment standards.
|""| Above 110% of FMR (if HUD approved; describe circumstances below)
If the payment standard is higher than FMR, why has the PHA chosen this level? (select all that apply)
IXI FMRs are not adequate to ensure success among assisted families in the PHA's segment of the
FMR area
1X1 Reflects market or submarket
^ To increase housing options for families
E3 Other (list below)
• Higher standards in accordance with the San Diego Apartment Association Rent Survey
11. Fiscal Year Audit:
Year ended June 30, 2008 - The audit disclosed no audit findings required by the auditors to be
reported under paragraph .510(a) of OMB Circular A-133.
13. Violence Against Women Act (VAWA):
The PHA complies with VAWA and has advised staff of outside resources available to child or
adult victims of domestic violence, dating violence, sexual assault or stalking. Staff has been
directed to provide referrals to outside agencies that provide such services, including the Women's
Resource Center, which is located in Oceanside and provides domestic violence services in the
PHA service area.
hi addition a brochure titled: Violence Against Women Act - What Applicants, Tenants, Owners
and Landlords Need to Know is available in the lobby of the Housing Department and is included
in the Briefing Packets.
Form HUD-50075 (4/2008)Page 2
\c\
6.0 PHA Plan Update - continued
(b) Identify the specific location(s) where the public may obtain copies of the 5-Year and Annual
PHA Plan: (For a complete list of PHA Plan elements, see Section 6.0 of the instructions.)
Main administrative office of the PHA:
• City of Carlsbad
Housing and Redevelopment Department
2965 Roosevelt Street, Suite B
Carlsbad, CA 92008
PHA development management office:
• City of Carlsbad - Faraday Center
Community Development - Planning Counter
1635 Faraday Avenue
Carlsbad, CA 92008
Main administrative office of the local, county or State government:
• City of Carlsbad - City Hall
City Clerk & Records Management
1200 Carlsbad Village Drive
Carlsbad, CA 92008
Public libraries:
• City of Carlsbad
Main Library
1775 Dove Lane
Carlsbad, CA 92011
• City of Carlsbad
Georgina Cole Library
1250 Carlsbad Village Drive
Carlsbad, CA 92008
Other:
• City of Carlsbad
Senior Center
799 Pine Avenue
Carlsbad, CA 92008
PHA Plan Supporting Documents are available for inspection at:
Main business office of the PHA:
• City of Carlsbad
Housing and Redevelopment Department
2965 Roosevelt Street, Suite B
Carlsbad, CA 92008
Form HUD-50075 (4/2008)PageS
w
7.0
Hope VI, Mixed Finance Modernization or Development, Demolition and/or Disposition, Conversion
of Public Housing, Homeowner ship Programs, and Project-based Vouchers. Include statements
related to these programs as applicable.
Not applicable
8.0 Capital Improvements. Please complete Parts 8.1 through 8.3, as applicable.
Not applicable
8.1
Capital Fund Program Annual Statement/Performance and Evaluation Report. As part of the PHA 5-
Year and Annual Plan, annually complete and submit the Capital Fund Program Annual
Statement/Performance and Evaluation Report, form HUD-50075.1, for each current and open CFP grant
and CFFP financing.
Not applicable
8.2
Capital Fund Program Five-Year Action Plan. As part of the submission of the Annual Plan, PHAs
must complete and submit the Capital Fund Program Five-Year Action Plan, form HUD-50075.2, and
subsequent annual updates (on a rolling basis, e.g., drop current year, and add latest year for a five year
period). Large capital items must be included in the Five-Year Action Plan.
Not applicable
8.3
Capital Fund Financing Program (CFFP).
I | Check if the PHA proposes to use any portion of its Capital Fund Program (CFP)/Replacement Housing
Factor (RHF) to repay debt incurred to finance capital improvements.
Not applicable
9.0
Housing Needs. Based on information provided by the applicable Consolidated Plan, information
provided by HUD, and other generally available data, make a reasonable effort to identify the housing
needs of the low-income, very low-income, and extremely low-income families who reside in the
jurisdiction served by the PHA, including elderly families, families with disabilities, and households of
various races and ethnic groups, and other families who are on the public housing and Section 8 tenant-
based assistance waiting lists. The identification of housing needs must address issues of affordability,
supply, quality, accessibility, size of units, and location.
High Performer Housing Agency - Not applicable for Annual Plan
9.1
Strategy for Addressing Housing Needs. Provide a brief description of the PHA's strategy for
addressing the housing needs of families in the jurisdiction and on the waiting list in the upcoming year.
Note: Small, Section 8 only, and High Performing PHAs complete only for Annual Plan submission
with the 5-Year Plan.
High Performer Housing Agency - Not applicable for Annual Plan
Form HUD-50075 (4/2008)Page 4
71
10.0
Additional Information. Describe the following, as well as any additional information HUD has
requested.
(a) Progress in Meeting Mission and Goals. Provide a brief statement of the PHA's progress in
meeting the mission and goals described in the 5-Year Plan. (Note: Standard and Troubled
PHAs complete annually: Small and High Performers complete only for Annual Plan
submitted with the 5-Year Plan).
The City of Carlsbad Housing Agency has been designated as a High Performing PHA.
(b) Significant Amendment and Substantial Deviation/Modification. Provide the PHA's definition of
"significant amendment" and "substantial deviation/modification". (Note: Standard and
Troubled PHAs complete annually: Small and High Performers complete only for Annual
Plan submitted with the 5-Year Plan).
The City of Carlsbad Housing Agency has been designated as a High Performing PHA.
11.0 Required Submission for HUD Field Office Review. In addition to the PHA Plan template (HUD-
50075), PHAs must submit the following documents. Items (a) through (g) may be submitted with
signature by mail or electronically with scanned signatures, but electronic submission is encouraged.
Items (h) through (i) must be attached electronically with the PHA Plan. Note: Faxed copies of these
documents will not be accepted by the Field Office.
(a) Form HUD-50077, PHA Certifications of Compliance with the PHA Plans and Related Regulations
(which includes all certifications relating to Civil Rights)
(b) Form HUD-50070, Certification for a Drug-Free Workplace (PHAs receiving CFP grants only)
(c) Form HUD-50071, Certification of Payments to Influence Federal Transactions (PHAs receiving CFP
grants only)
(d) Form SF-LLL, Disclosure of Lobbying Activities (PHAs receiving CFP grants only)
(e) Form SF-LLL-A, Disclosure of Lobbying Activities Continuation Sheet (PHAs receiving CFP grants
only)
(f) Resident Advisory Board (RAB) comments. Comments received from the RAB must be submitted by
the PHA as an attachment to the PHA
Plan. PHAs must also include a narrative describing their analysis of the recommendations and the
decisions made on these recommendations.
(g) Challenged Elements
(h) Form HUD-50075.1, Capital Fund Program Annual Statement/Performance and Evaluation Report
(PHAs receiving CFP grants only)
(i) Form HUD-50075.2, Capital Fund Program Five-Year Action Plan (PHAs receiving CFP grants only)
This information collection is authorized by Section 511 of the Quality Housing and Work Responsibility Act, which added a new section 5A to the U.S. Housing Act
of 1937, as amended, which introduced 5-Year and Annual PHA Plans. The 5-Year and Annual PHA plans provide a ready source for interested parties to locate basic
PHA policies, rules, and requirements concerning the PHA's operations, programs, and services, and informs HUD, families served by the PHA, and members of the
public of the PHA's mission and strategies for serving the needs of low-income and very low-income families. This form is to be used by all PHA types for submission
of the 5-Year and Annual Plans to HUD. Public reporting burden for this information collection is estimated to average 12.68 hours per response, including the time for
reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. HUD
may not collect this information, and respondents are not required to complete this form, unless it displays a currently valid OMB Control Number.
Privacy Act Notice. The United States Department of Housing and Urban Development is authorized to solicit the information requested in this form by virtue of Title
12, U.S. Code, Section 1701 etseq., and regulations promulgated thereunder at Title 12, Code of Federal Regulations. Responses to the collection of information are
required to obtain a benefit or to retain a benefit. The information requested does not lend itself to confidentiality
Form HUD-50075 (4/2008) Page 5
Instructions form HUD-50075
Applicability. This form is to be used by all Public Housing Agencies
(PH As) with Fiscal Year beginning April 1,2008 for the submission of their
5-Year and Annual Plan in accordance with 24 CFR Part 903. The previous
version may be used only through April 30,2008.
1.0 PHA Information
Include the full PHA name, PHA code, PHA type, and PHA Fiscal Year
Beginning (MM/YYYY).
2.0 Inventory
Under each program, enter the number of Annual Contributions Contract
(ACC) Public Housing (PH) and Section 8 units (HCV).
3.0 Submission Type
Indicate whether this submission is for an Annual and Five Year Plan, Annual
Plan only, or 5-Year Plan only.
4.0 PHA Consortia
Check box if submitting a Joint PHA Plan and complete the table.
5.0 Five-Year Plan
Identify the PHA's Mission, Goals and/or Objectives (24 CFR 903.6).
Complete only at 5-Year update.
5.1 Mission. A statement of the mission of the public housing agency
for serving the needs of low-income, very low-income, and extremely
low-income families in the jurisdiction of the PHA during the years
covered under the plan.
5.2 Goals and Objectives. Identify quantifiable goals and objectives
that will enable the PHA to serve the needs of low income, very low-
income, and extremely low-income families.
6.0 PHA Plan Update, In addition to the items captured in the Plan
template, PHAs must have the elements listed below readily available to
the public. Additionally, a PHA must:
(a) Identify specifically which plan elements have been revised
since the PHA's prior plan submission.
(b) Identify where the 5-Year and Annual Plan may be obtained by
the public. At a minimum, PHAs must post PHA Plans,
including updates, at each Asset Management Project (AMP)
and main office or central office of the PHA. PHAs are
strongly encouraged to post complete PHA Plans on its official
website. PHAs are also encouraged to provide each resident
council a copy of its 5-Year and Annual Plan.
PHA Plan Elements. (24 CFR 903.7)
1. Eligibility, Selection and Admissions Policies, including
Deconcentration and Wait List Procedures. Describe
the PHA's policies that govern resident or tenant
eligibility, selection and admission including admission
preferences for both public housing and HCV and unit
assignment policies for public housing; and procedures for
maintaining waiting lists for admission to public housing
and address any site-based waiting lists.
2. Financial Resources. A statement of financial resources,
including a listing by general categories, of the PHA's
anticipated resources, such as PHA Operating, Capital and
other anticipated Federal resources available to the PHA,
as well as tenant rents and other income available to
support public housing or tenant-based assistance. The
statement also should include the non-Federal sources of
funds supporting each Federal program, and state the
planned use for the resources.
3. Rent Determination. A statement of the policies of the
PHA governing rents charged for public housing and HCV
dwelling units.
4. Operation and Management. A statement of the rules,
standards, and policies of the PHA governing maintenance
management of housing owned, assisted, or operated by
the public housing agency (which shall include measures
necessary for the prevention or eradication of pest
infestation, including cockroaches), and management of
the PHA and programs of the PHA.
5. Grievance Procedures. A description of the grievance
and informal hearing and review procedures that the PHA
makes available to its residents and applicants.
6. Designated Housing for Elderly and Disabled Families.
With respect to public housing projects owned, assisted, or
operated by the PHA, describe any projects (or portions
thereof), in the upcoming fiscal year, that the PHA has
designated or will apply for designation for occupancy by
elderly and disabled families. The description shall
include the following information: 1) development name
and number; 2) designation type; 3) application status; 4)
date the designation was approved, submitted, or planned
for submission, and; 5) the number of units affected.
7. Community Service and Self-Sufficiency. A description
of: (1) Any programs relating to services and amenities
provided or offered to assisted families; (2) Any policies
or programs of the PHA for the enhancement of the
economic and social self-sufficiency of assisted families,
including programs under Section 3 and FSS; (3) How the
PHA will comply with the requirements of community
service and treatment of income changes resulting from
welfare program requirements. (Note: applies to only
public housing).
8. Safety and Crime Prevention. For public housing only,
describe the PHA's plan for safety and crime prevention to
ensure the safety of the public housing residents. The
statement must include: (i) A description of the need for
measures to ensure the safety of public housing residents;
(ii) A description of any crime prevention activities
conducted or to be conducted by the PHA; and (iii) A
description of the coordination between the PHA and the
appropriate police precincts for carrying out crime
prevention measures and activities.
9. Pets. A statement describing the PHAs policies and
requirements pertaining to the ownership of pets in public
housing.
10. Civil Rights Certification. A PHA will be considered in
compliance with the Civil Rights and AFFH Certification
if: it can document that it examines its programs and
proposed programs to identify any impediments to fair
housing choice within those programs; addresses those
impediments in a reasonable fashion in view of the
resources available; works with the local jurisdiction to
implement any of the jurisdiction's initiatives to
affirmatively further fair housing; and assures that the
annual plan is consistent with any applicable Consolidated
Plan for its jurisdiction.
11. Fiscal Year Audit. The results of the most recent fiscal
year audit for the PHA.
12. Asset Management. A statement of how the agency will
carry out its asset management functions with respect to
the public housing inventory of the agency, including how
Form HUD-50075 (4/2008)Page 6
the agency will plan for the long-term operating, capital
investment, rehabilitation, modernization, disposition, and
other needs for such inventory.
13. Violence Against Women Act (VAWA). A description
of: 1) Any activities, services, or programs provided or
offered by an agency, either directly or in partnership with
other service providers, to child or adult victims of
domestic violence, dating violence, sexual assault, or
stalking; 2) Any activities, services, or programs provided
or offered by a PHA that helps child and adult victims of
domestic violence, dating violence, sexual assault, or
stalking, to obtain or maintain housing; and 3) Any
activities, services, or programs provided or offered by a
public housing agency to prevent domestic violence,
dating violence, sexual assault, and stalking, or to enhance
victim safety in assisted families.
7.0 Hope VI, Mixed Finance Modernization or Development,
Demolition and/or Disposition, Conversion of Public Housing,
Homeownership Programs, and Project-based Vouchers
(a) Hope VI or Mixed Finance Modernization or Development.
1) A description of any housing (including project number (if
known) and unit count) for which the PHA will apply for HOPE
VI or Mixed Finance Modernization or Development; and 2) A
timetable for the submission of applications or proposals. The
application and approval process for Hope VI, Mixed Finance
Modernization or Development, is a separate process. See
guidance on HUD's website at:
http://www.hud.gov/offices/Diri/programs/pri/hoDe6/index.cfm
(b) Demolition and/or Disposition. With respect to public housing
projects owned by the PHA and subject to ACCs under the Act:
(1) A description of any housing (including project number and
unit numbers [or addresses]), and the number of affected units
along with their sizes and accessibility features) for which the
PHA will apply or is currently pending for demolition or
disposition; and (2) A timetable for the demolition or
disposition. The application and approval process for demolition
and/or disposition is a separate process. See guidance on HUD's
website at:
http://www.hud.gov/offices/pih/centers/sac/demo dispo/index.c
fin
Note: This statement must be submitted to the extent that
approved and/or pending demolition and/or disposition has
changed.
(c) Conversion of Public Housing. With respect to public
housing owned by a PHA: 1) A description of any building
or buildings (including project number and unit count) that
the PHA is required to convert to tenant-based assistance or
that the public housing agency plans to voluntarily convert;
2) An analysis of the projects or buildings required to be
converted; and 3) A statement of the amount of assistance
received under this chapter to be used for rental assistance or
other housing assistance in connection with such conversion.
See guidance on HUD's website at:
http://www.hud.gov/offices/pih/centers/sac/conversion.cfm
(d) Homeownership. A description of any homeownership
(including project number and unit count) administered by
the agency or for which the PHA has applied or will apply
for approval.
(e) Project-based Vouchers. If the PHA wishes to use the
project-based voucher program, a statement of the projected
number of project-based units and general locations and how
project basing would be consistent with its PHA Plan.
8.0 Capital Improvements. This section provides information on a PHA's
Capital Fund Program. With respect to public housing projects owned,
assisted, or operated by the public housing agency, a plan describing the
capital improvements necessary to ensure long-term physical and social
viability of the projects must be completed along with the required
forms. Items identified in 8.1 through 8.3, must be signed where
directed and transmitted electronically along with the PHA's Annual
Plan submission.
8.1 Capital Fund Program Annual Statement/Performance and
Evaluation Report. PHAs must complete the Capital Fund
Program Annual Statement/Performance and Evaluation Report
(form HUD-50075.1), for each Capital Fund Program (CFP) to be
undertaken with the current year's CFP funds or with CFFP
proceeds. Additionally, the form shall be used for the following
purposes:
(a) To submit the initial budget for a new grant or CFFP;
(b) To report on the Performance and Evaluation Report progress
on any open grants previously funded or CFFP; and
(c) To record a budget revision on a previously approved open
grant or CFFP, e.g., additions or deletions of work items,
modification of budgeted amounts that have been undertaken
since the submission of the last Annual Plan. The Capital
Fund Program Annual Statement/Performance and
Evaluation Report must be submitted annually.
Additionally, PHAs shall complete the Performance and
Evaluation Report section (see footnote 2) of the Capital Fund
Program Annual Statement/Performance and Evaluation (form
HUD-50075.1), at the following times:
1. At the end of the program year; until the program is
completed or all funds are expended;
2. When revisions to the Annual Statement are made,
which do not require prior HUD approval, (e.g.,
expenditures for emergency work, revisions resulting
from the PHAs application of fungibility); and
3. Upon completion or termination of the activities funded
in a specific capital fund program year.
8.2 Capital Fund Program Five-Year Action Plan
PHAs must submit the Capital Fund Program Five-Year Action
Plan (form HUD-50075.2) for the entire PHA portfolio for the first
year of participation in the CFP and annual update thereafter to
eliminate the previous year and to add a new fifth year (rolling
basis) so that the form always covers the present five-year period
beginning with the current year.
8.3 Capital Fund Financing Program (CFFP). Separate, written
HUD approval is required if the PHA proposes to pledge any
portion of its CFP/RHF funds to repay debt incurred to finance
capital improvements. The PHA must identify in its Annual and 5-
year capital plans the amount of the annual payments required to
service the debt. The PHA must also submit an annual statement
detailing the use of the CFFP proceeds. See guidance on HUD's
website at:
http://www.hud.gov/offices/pih/programs/ph/capfund/cffp.cfm
9.0 Housing Needs. Provide a statement of the housing needs of families
residing in the jurisdiction served by the PHA and the means by which
the PHA intends, to the maximum extent practicable, to address those
needs. (Note: Standard and Troubled PHAs complete annually; Small
and High Performers complete only for Annual Plan submitted with the
5-Year Plan).
9.1 Strategy for Addressing Housing Needs. Provide a description of
the PHA's strategy for addressing the housing needs of families in
the jurisdiction and on the waiting list in the upcoming year.
(Note: Standard and Troubled PHAs complete annually; Small
and High Performers complete only for Annual Plan submitted
with the 5-Year Plan).
Form HUD-50075 Page?
10.0 Additional Information. Describe the following, as well as any
additional information requested by HUD:
(a) Progress in Meeting Mission and Goals. PHAs must
include (i) a statement of the PHAs progress in meeting the
mission and goals described in the 5-Year Plan; (ii) the basic
criteria the PHA will use for determining a significant
amendment from its 5-year Plan; and a significant
amendment or modification to its 5-Year Plan and Annual
Plan. (Note: Standard and Troubled PHAs complete
annually; Small and High Performers complete only for
Annual Plan submitted with the 5-Year Plan).
(b) Significant Amendment and Substantial
Deviation/Modification. PHA must provide the definition
of "significant amendment" and "substantial
deviation/modification". (Note: Standard and Troubled
PHAs complete annually; Small and High Performers
complete only for Annual Plan submitted with the 5-Year
Plan.)
(c) PHAs must include or reference any applicable memorandum
of agreement with HUD or any plan to improve performance.
(Note: Standard and Troubled PHAs complete annually).
11.0 Required Submission for HUD Field Office Review, hi order to be a
complete package, PHAs must submit items (a) through (g), with
signature by mail or electronically with scanned signatures. Items (h)
and (i) shall be submitted electronically as an attachment to the PHA
Plan.
(a) Form HUD-50077, PHA Certifications of Compliance with
the PHA Plans and Related Regulations
(b) Form HUD-50070, Certification for a Drug-Free Workplace
(PHAs receiving CFP grants only)
(c) Form HUD-50071, Certification of Payments to Influence
Federal Transactions (PHAs receiving CFP grants only)
(d) Form SF-LLL, Disclosure of Lobbying Activities (PHAs
receiving CFP grants only)
(e) Form SF-LLL-A, Disclosure of Lobbying Activities
Continuation Sheet (PHAs receiving CFP grants only)
(f) Resident Advisory Board (RAB) comments.
(g) Challenged Elements. Include any elements) of the PHA
Plan that is challenged.
(h) Form HUD-50075.1, Capital Fund Program Annual
Statement/Performance and Evaluation Report (Must be
attached electronically for PHAs receiving CFP grants
only). See instructions in 8.1.
(i) Form HUD-50075.2, Capital Fund Program Five-Year
Action Plan (Must be attached electronically for PHAs
receiving CFP grants only). See instructions in 8.2.
Form HUD-50075 Page8
CARLSBAD
PUBLIC HOUSING
AGENCY
Annual Public Housing Agency Plan
Fiscal Year 2009
Pursuant to federal regulations, a Public
Housing Authority (PHA) is required to submit
a 5-Year and Annual PHA Plan.
Purpose is to provide a basic guide to PHA’s:
policies and rules;
operations, programs and services; and
mission and strategies for serving low and very low-
income needs.
Public Housing Agency Plan
Public Housing Agency Plan
The Annual Plans must be adopted by the
Housing and Redevelopment Commission and
submitted with required certifications to the U.S.
Department of Housing and Urban
Development (HUD).
The 5-Year Plan for FYs 2005 –2009 was
adopted by the Housing and Redevelopment
Commission in April of 2005.
Public Participation
Public review and
comment period ended
on April 7, 2009;
Public Hearing is
scheduled for April 14,
2009;
Oral communication
will be recorded at
public hearing; and
Public comments will
be addressed in the
final PHA Plan Cassia Heights
High Performing Agency
FY 2007 –2008 ranked as a High
Performing Housing Agency under
SEMAP –Section 8 Management
Assessment Program
SEMAP is based on 14 indicators
Received 140 out of 145 points
Annual PHA Plan
As a High Performing Housing Agency,
the only requirement is to identify PHA
Plan elements that have been revised.
The following are addressed:
Financial Resources;
Rent Determination (Payment Standards);
Fiscal Year Audit; and
Violence Against Women Act (VAWA)
Annual PHA Plan
Financial Resources:
CY 2008 Annual Contributions for Rental
Assistance Program -$6.1 million
Rent Determinations:
Payment Standards increased October 1,
2008
Fiscal Year Audit:
Year end June 30, 2008 –no audit findings
Annual PHA Plan
Violence Against Women Act (VAWA)
Staff advised of outside resources available for
children or adult victims of domestic violence,
dating violence, sexual assault or stalking.
Brochure available in Housing and
Redevelopment lobby titled: Violence Against
Women Act –What Applicants, Tenants, Owners
and Landlords Need to Know.
General Program Information
Current Participation:
Average number of households assisted
each month is 624 (includes 61 port-outs)
Average monthly payment = $746
Waiting List:
1,789 applicants on the waiting list
FFY 2009 Funding Update
Housing Choice Vouchers –
$16.8 billion or $341 million above FFY
2008
$1.5 billion in HCV administrative fees, an
increase of $150 million above FFY 2008
Staff Contact:
Bobbi Nunn
Housing Program Manager
Bobbi.Nunn@carlsbadca.gov
760.434.2816