HomeMy WebLinkAbout2011-04-05; Housing & Redevelopment Commission; 427; PUBLIC HOUSING AGENCY ANNUAL PLANHOUSING AND REDEVELOPMENT COMMISSION - AGENDA BILL13
AB# 427
MTG. 4/5/11
DEPT. HNS
CARLSBAD PUBLIC HOUSING
AGENCY ANNUAL PLAN FY 2011-12
DEPT. HEAIVf&Qry
CITY ATTY. <§^~
CITY MGR. (ts
RECOMMENDED ACTION:
HOLD a Public Hearing and ADOPT Housing and Redevelopment Commission Resolution No.
500 APPROVING the Carlsbad Public Housing Agency Annual Plan and AUTHORIZING
submission to the U.S. Department of Housing and Urban Development.
ITEM EXPLANATION:
The Housing & Neighborhood Services Department administers the federally funded Section 8
Rental Assistance Program for the City of Carlsbad Public Housing Agency. Pursuant to Code of
Federal Regulations 24 Part 903, a Public Housing Authority is required to submit a 5-Year and
Annual Plan to the U.S. Department of Housing and Urban Development. The 5-Year and Annual
PHA Plan provide a basic guide to Public Housing Agency policies, rules, and requirements
concerning the Public Housing Agency's operations, programs and services. In addition, the Plan
advises HUD and members of the public the mission and strategies for serving the needs of low-
income and very low-income families within the Public Housing Agency's jurisdiction. On April 13,
2010, the Housing and Redevelopment Commission approved the 5-Year Plan for fiscal year
2010-2014 and approved the submission to HUD.
HUD's Section 8 Management Assessment Program (SEMAP) has ranked the Carlsbad
Housing Agency as a High Performing Housing Agency. As a High Performing Housing
Agency, the requirement for the PHA Annual Plan is to identify PHA Plan elements that have
been revised since the last Annual Plan submission. In the PHA Plan Update segment, the
areas that have been revised and need to be addressed are: Financial Resources; Rent
Determination, specifically Payment Standards; Fiscal Year Audit; and efforts concerning the
Violence Against Women Act.
Once the Plan is approved, the following documents must be submitted in addition to the PHA
Plan template (form HUD 50075):
• Form HUD-50077, PHA Certifications of Compliance with the PHA Plans and
Related Regulations (which includes all certifications relating to Civil Rights); and
• Resident Advisory Board (RAB) comments; and
• Challenged Elements. Include any elements of the PHA Plan that is challenged.
DEPARTMENT CONTACT: Bobbi Nunn 760-434-2816 bobbi.nunn@carlsbadca.gov
FOR CITY CLERKS USE ONL Y. x,
COMMISSION ACTION: APPROVED JE\
DENIED D
CONTINUED D
WITHDRAWN D
AMENDED D
CONTINUED TO DATE SPECIFIC
CONTINUED TO DATE UNKNOWN
RETURNED TO STAFF
OTHER - SEE MINUTES
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PUBLIC REVIEW AND HEARING:
The Draft Annual Public Housing Agency Plan is available for public review and comment prior
to adoption by the Housing and Redevelopment Commission. The public review period ends
on April 5, 2011. Public comments from the public review period and the public hearing will be
addressed and included in the final Public Housing Agency Plan that is submitted to HUD.
HOUSING COMMISSION RECOMMENDATION:
The Housing Commission reviewed the Carlsbad Public Housing Agency Annual Plan on March
10, 2011, and adopted Resolution No. 2011-001 recommending that the Housing and
Redevelopment Commission approve the Carlsbad Public Housing Agency Annual Plan for
Fiscal Year 2011 for submission to the U.S. Department of Housing and Urban Development.
FISCAL IMPACT:
The PHA Plan governs the federal funds allocated for administration of the Section 8 Rental
Assistance Program. For calendar year 2010, the City of Carlsbad received approximately $6.6
million for rental assistance payments and operating expenses from HUD.
ENVIRONMENTAL IMPACT:
None
EXHIBITS:
1. Housing and Redevelopment Commission Resolution No. 2011- 500 . to approve the
Carlsbad Public Housing Agency Annual Plan and authorize submission to the U.S.
Department of Housing and Urban Development
2. PHA Certifications of Compliance with the PHA Plans and Related Regulations: Board
Resolution to Accompany the PHA 5-Year and Annual PHA Plan, form HUD-50077
(4/2008)
3. Draft Housing Commission Meeting Minutes, March 10, 2011
4. Housing Commission Resolution No. 2011-001, adopted March 10, 2011
5. Housing Commission Staff Report, dated March 10, 2011
6. Draft Annual PHA Plan for Fiscal Year 2011, form HUD-50075 (4/2008)
Page 2
1 RESOLUTION NO. 5QQ
2 A RESOLUTION OF THE HOUSING AND
REDEVELOPMENT COMMISSION OF THE CITY OF
3 CARLSBAD, CALIFORNIA, AUTHORIZING THE
4 CHAIRPERSON OF THE HOUSING AND REDEVELOPMENT
COMMISSION TO EXECUTE THE PUBLIC HOUSING
5 AGENCY (PHA) CERTIFICATIONS OF COMPLIANCE WITH
THE PHA PLANS AND RELATED REGULATIONS AND
6 APPROVING SUBMISSION OF THE ANNUAL PHA PLAN
FOR FISCAL YEAR 2011-12 TO THE U.S. DEPARTMENT OF
7 HOUSING AND URBAN DEVELOPMENT (HUD)
8
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WHEREAS, the Housing and Redevelopment Commission ("Housing Agency")
administers the Section 8 Rental Assistance Program; and
12 WHEREAS, pursuant to the Quality Housing and Work Responsibility Act (QHWRA) of
1998, Public Housing Agencies (PHA) are required to submit a 5-year and Annual Plan to the
Department of Housing and Urban Development (HUD); and
WHEREAS, the Department of Housing and Urban Development (HUD) further requires
16
that the Housing and Redevelopment Commission approve the Annual PHA Plan for Fiscal Year
17
2011-12 and authorize the Chairperson of the Housing and Redevelopment Commission to execute
18
the PHA Certifications of Compliance with the PHA Plans and Related Regulations: Board
2Q Resolution to Accompany the PHA 5-Year and Annual PHA Plan for submission to the U.S.
21 Department of Housing and Urban Development.
22 NOW, THEREFORE, BE IT HEREBY RESOLVED by the Housing and
23 Redevelopment Commission of the City of Carlsbad, California, as follows:
24 1. That the above recitations are true and correct.
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2. The Annual PHA Plan for Fiscal Year 2011-12 is hereby approved. The Chairperson
of the Housing and Redevelopment Commission is hereby authorized to execute the
PHA Certifications of Compliance with the PHA Plans and Related Regulations:
4 Board Resolution to Accompany the PHA 5-Year and Annual PHA Plan and submit it
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to the U.S. Department of Housing and Urban Development.
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PASSED, APPROVED AND ADOPTED at a Special Meeting of the Housing and
Redevelopment Commission of the City of Carlsbad on the 5th day of, 2011, by the
following vote, to wit:
AYES: Commission Members Hall, Kulchin, Blackburn, Douglas, Packard.
NOES: None.
ABSENT: None.
ATTEST:
LISA HILDABRAND, Secretary
(SEAL)
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Exhibit 2
PHA Certifications
PHA Certifications of Compliance
with PHA Plans and Related
Regulations
U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
Expires 4/30/2011
PHA Certifications of Compliance with the PHA Plans and Related Regulations:
Board Resolution to Accompany the PHA 5-Year and Annual PHA Plan
Acting on behalf of the Board of Commissioners of the Public Housing Agency (PHA) listed below, as its Chairman or other
authorized PHA official if there is no Board of Commissioners, I approve the submission of the 5-Year and/or XX Annual PHA
Plan for the PHA fiscal year beginning July /. 2011, hereinafter referred to as" the Plan", of which this document is apart and make
the following certifications and agreements with the Department of Housing and Urban Development (HUD) in connection with the
submission of the Plan and implementation thereof:
1. The Plan is consistent with the applicable comprehensive housing affordability strategy (or any plan incorporating such
strategy) for the jurisdiction in which the PHA is located.
2. The Plan contains a certification by the appropriate State or local officials that the Plan is consistent with the applicable
Consolidated Plan, which includes a certification that requires the preparation of an Analysis of Impediments to Fair Housing
Choice, for the PHA's jurisdiction and a description of the manner in which the PHA Plan is consistent with the applicable
Consolidated Plan,
3. The PHA certifies that there has been no change, significant or otherwise, to the Capital Fund Program (and Capital Fund
Program/Replacement Housing Factor) Annual Statement(s), since submission of its last approved Annual Plan. The Capital
Fund Program Annual Statement/Annual Statement/Performance and Evaluation Report must be submitted annually even if
there is no change.
4. The PHA has established a Resident Advisory Board or Boards, the membership of which represents the residents assisted by
the PHA, consulted with this Board or Boards in developing the Plan, and considered the recommendations of the Board or
Boards (24 CFR 903.13). The PHA has included in the Plan submission a copy of the recommendations made by the
Resident Advisory Board or Boards and a description of the manner in which the Plan addresses these recommendations.
5. The PHA made the proposed Plan and all information relevant to the public hearing available for public inspection at least 45
days before the hearing, published a notice that a hearing would be held and conducted a hearing to discuss the Plan and
invited public comment.
6. The PHA certifies that it will carry out the Plan in conformity with Title VI of the Civil Rights Act of 1964, the Fair Housing
Act, section 504 of the Rehabilitation Act of 1973, and title II of the Americans with Disabilities Act of 1990.
7. The PHA will affirmatively further fair housing by examining their programs or proposed programs, identify any
impediments to fair housing choice within those programs, address those impediments in a reasonable fashion in view of the
resources available and work with local jurisdictions to implement any of the jurisdiction's initiatives to affirmatively further
fair housing that require the PHA's involvement and maintain records reflecting these analyses and actions.
8. For PHA Plan that includes a policy for site based waiting lists:
• The PHA regularly submits required data to HUD's 50058 PIC/IMS Module in an accurate, complete and timely manner
(as specified in PIH Notice 2006-24);
• The system of site-based waiting lists provides for full disclosure to each applicant in the selection of the development in
which to reside, including basic information about available sites; and an estimate of the period of time the applicant
would likely have to wait to be admitted to units of different sizes and types at each site;
• Adoption of site-based waiting list would not violate any court order or settlement agreement or be inconsistent with a
pending complaint brought by HUD;
• The PHA shall take reasonable measures to assure that such waiting list is consistent with affirmatively furthering fair
housing;
• The PHA provides for review of its site-based waiting list policy to determine if it is consistent with civil rights laws and
certifications, as specified in 24 CFR part 903.7(c)(l).
9. The PHA will comply with the prohibitions against discrimination on the basis of age pursuant to the Age Discrimination Act
of 1975.
10. The PHA will comply with the Architectural Barriers Act of 1968 and 24 CFR Part 41, Policies and Procedures for the
Enforcement of Standards and Requirements for Accessibility by the Physically Handicapped.
11. The PHA will comply with the requirements of section 3 of the Housing and Urban Development Act of 1968, Employment
Opportunities for Low-or Very-Low Income Persons, and with its implementing regulation at 24 CFR Part 135.
Previous version is obsolete Page 1 of 2 form HUD-50077 (4/2008)
12. The PHA will comply with acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property
Acquisition Policies Act of 1970 and implementing regulations at 49 CFR Part 24 as applicable.
13. The PHA will take appropriate affirmative action to award contracts to minority and women's business enterprises under 24
CFR5.105(a).
14. The PHA will provide the responsible entity or HUD any documentation that the responsible entity or HUD needs to carry
out its review under the National Environmental Policy Act and other related authorities in accordance with 24 CFR Part 58
or Part 50, respectively.
15. With respect to public housing the PHA will comply with Davis-Bacon or HUD determined wage rate requirements under
Section 12 of the United States Housing Act of 1937 and the Contract Work Hours and Safety Standards Act.
16. The PHA will keep records in accordance with 24 CFR 85.20 and facilitate an effective audit to determine compliance with
program requirements.
17. The PHA will comply with the Lead-Based Paint Poisoning Prevention Act, the Residential Lead-Based Paint Hazard
Reduction Act of 1992, and 24 CFR Part 35.
18. The PHA will comply with the policies, guidelines, and requirements of OMB Circular No. A-87 (Cost Principles for State,
Local and Indian Tribal Governments), 2 CFR Part 225, and 24 CFR Part 85 (Administrative Requirements for Grants and
Cooperative Agreements to State, Local and Federally Recognized Indian Tribal Governments).
19. The PHA will undertake only activities and programs covered by the Plan in a manner consistent with its Plan and will utilize
covered grant funds only for activities that are approvable under the regulations and included in its Plan.
20. All attachments to the Plan have been and will continue to be available at all times and all locations that the PHA Plan is
available for public inspection. All required supporting documents have been made available for public inspection along with
the Plan and additional requirements at the primary business office of the PHA and at all other times and locations identified
by the PHA in its PHA Plan and will continue to be made available at least at the primary business office of the PHA.
21. The PHA provides assurance as part of this certification that:
(i) The Resident Advisory Board had an opportunity to review and comment on the changes to the policies and programs
before implementation by the PHA;
(ii) The changes were duly approved by the PHA Board of Directors (or similar governing body); and
(iii) The revised policies and programs are available for review and inspection, at the principal office of the PHA during
normal business hours.
22. The PHA certifies that it is in compliance with all applicable Federal statutory and regulatory requirements.
Carlsbad Housing Agency CA077
PHA Name PHA Number/HA Code
5-Year PHA Plan for Fiscal Years 20 - 20
XX Annual PHA Plan for Fiscal Years 2011-2012
I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate. Warning: HUD will
prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001. 1010. 1012; 31 U.S.C. 3729. 3802)
Name of Authorized Official
MATT HALL
Title
CHAIRMAN, Housing and Redevelopment Commission
Signature Date
Previous version is obsolete Page 2 of 2 form HUD-50077 (4/2008)
Exhibit 3
Draft Housing Commission Minutes
Minutes of: HOUSING COMMISSION
Time of Meeting: 6:00 P.M.
Date of Meeting: MARCH 10, 2011
Place of Meeting: COUNCIL CHAMBERS
CALL TO ORDER
Chairperson Smith called the Meeting to order at 6:01 p.m.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was recited.
ROLL CALL
Present: Commissioners: Emelda Bradwell
Susan Igoe
Bobbie Smith
Absent: Craig Kirk
Hope Wrisley
Staff Present: Housing Program Manager: Bobbi Nunn
APPROVAL OF MINUTES
Minutes of June 17, 2010, meeting were approved as written.
VOTE: 3-0
AYES: Bradwell, Igoe, and Smith
NOES: None
ABSTAIN: Kirk and Wrisley
ABSENT: None
ITEM NOT ON AGENDA
There were no items not on the agenda.
NEW BUSINESS
Bobbi Nunn, Housing Program Manager, gave a presentation of the City of Carlsbad's Annual Public
Housing Agency Plan. It is time to submit the Annual Public Agency Plan, pursuant to Code of Federal
regulations 24 part 903, Housing Authority is required to submit a five-year and annual Public Housing
Agency Plan. The purpose of the plan is to provide a basic guide to the agency's policies and rules, the
agency's programs and services that they provide, how they are operated and most importantly, the
agency's mission and strategies on how they are going to address the needs for extremely low, very low
and low income households within the community.
The Annual Plan must be adopted by the Housing and Redevelopment Commission and a copy
submitted to the U.S. Department of Housing and Urban Development. The five-year plan was adopted
on April 13, 2010. We are bringing to the Housing Commission the fiscal year 2011 Annual Plan.
The Annual Plan does require public participation and the public review and comment period will end on
April 5, 2011. A public hearing is tentatively scheduled on April 5, 2011. Public comments that are made
during this meeting, as well as the public hearing, will be addressed in the final Public Housing Agency
Plan. Comments and any items that need to be addressed will be submitted to HUD with the final plan.
At the annual reporting period, the only areas that have to be addressed are areas that have been
changed since the prior year; the only things that have changed since the fiscal year 2010 Annual Plan
are:
• Financial resources;
10
SPECIAL HOUSING COMMISSION MINUTES
MARCH 10,2011
PAGE 2 of 4
• Rent determinations (our payment standards);
• The fiscal year audit; and
• Address the Violence Against Women's Act.
As far as the financial resources for calendar year 2010, the annual contributions for the rental assistance
program were 6.6 million; that amount does include both housing assistance payments and administration
fees to cover the administration of the program. In calendar year 2009, the annual budget was 4.9
million, so there was a 1.7 million increase from calendar year 2009. Even though the housing agency is
on a fiscal year, our actual funds from HUD are determined based on a calendar year. Right now we are
in the middle of a continuing resolution, and I received notice today that the Senate did reject both the
bills. Right now we are on a continuing resolution until April 8, 2011. At this point, we don't know what
our calendar year 2011 funds will be, and we are hoping that by the end of April we will know what
amount of funding we will receive for calendar year 2011.
On rent determinations, we did revise our payment standards effective October 1, 2010, and that was in
accordance with the new fair market rents issued by HUD. Basically, those payment standards did not
change.
As far as the fiscal year audit, the year ending June 30, 2010, there were no audit findings.
For the Violence Against Women's Act, we continue to make sure staff is aware of any outside resources
that are available for children or adult victims of domestic violence, dating violence, sexual assault or
stalking. We have brochures that are available in the lobby that are titled "Violence Against Women's Act:
What Applicants, Tenants, Owners and Landlords Need to Know." Any briefings that we hold for new
applicants receiving vouchers also receive this information in their briefing packets. In the near future, the
City of Carlsbad and the City of Oceanside and probably the City of Encinitas are looking at doing an
owner's workshop. At that time, we will also discuss VAWA with owners so they know what their
responsibilities are under this act. I will be sure to let the Housing Commission know when the owner
workshop is scheduled.
For the fiscal year 2009-2010 progress report, one of our Public Housing Agency goals is to expand
housing, and we did add 11 affordable for-sale units, which has resulted in a total unit count of 316 units
of affordable housing. The-11 units were a result of Roosevelt Gardens, which was a partnership with
Habitat for Humanity. As far as improving the quality of assisted'housing, the agency has continued to
have a 98% reporting rate, and again in 2010 we were ranked as a high performer from HUD. For the
last three fiscal years, 2008, 2009, 2010, the Carlsbad Housing Agency has ranked as a high performer.
The agency has maintained and utilized HAP, housing assistance payments cost, within the HUD funding
allocations that we received.
Chairperson Smith asked Ms. Nunn what she said about Congress.
Ms. Nunn said at this point, Congress has not approved the fiscal year 2012 budget. What they have
done is draft another continuing resolution until April 8th. The funding that we have been receiving since
January 1, 2011, is based on the calendar year 2010 funding allocation. The uncomfortable thing is that
they are talking about funding cuts and we don't know how it may impact our agency. We need to
continue spending all the money that we receive, but we don't want to get into a situation either where we
are overextended in case there is a cut in funding. This is a concern because if we don't utilize our
funding, then it reflects negatively on the housing agency and it also reflects negatively when we are
assessed for future funding. But we can't overspend either because we receive "X" amount of dollars and
that is all the money that we will receive to pay assistance payments.
Chairperson Smith asked how long we have before the money has to be spent.
Ms. Nunn said it is an ongoing process. Currently, HUD is allocating funds based on last year's
allocation. For each month we are receiving the same amount of money, but we don't know if that
amount will change once the budget for the federal government's fiscal year is approved. If we are
II
SPECIAL HOUSING COMMISSION MINUTES
MARCH 10,2011
PAGE 3 of 4
allocated less money, that could impact us. At this point, we are trying to stay status. The continuing
resolution will last until April 8, 2011. Right now the House and Senate are in the process of drafting new
legislation so hopefully they can agree on a budget. Once they do, then we will know what our funds are.
We are hoping, at least, by the end of April that we'll know what our calendar year 2011 funds are
because the funding allocation will be effective January 1st.
Commissioner Igoe made a motion that the Housing Commission adopt Resolution Number 2011-001,
recommending that the Housing and Redevelopment Commission approve the Carlsbad Public Housing
Agency PHA Plan for fiscal year 2011 for submission to the U.S. Department of Housing and Urban
Development.
Commissioner Bradwell seconded the motion.
VOTE: 3-0
AYES: Bradwell, Igoe, and Smith
NOES: None
ABSTAIN: None
ABSENT: Kirk and Wrisley
DIRECTOR'S REPORT
On behalf of Ms. Fountain, since she was not able to be here this evening, she wanted to let the Housing
Commission know that she thanks you for being here. Also that Habitat for Humanity has finished their
final units and they have all families identified now. This project was the 11 units that was referred to in
our Public Housing Agency Plan. They did have their grand opening.
Chairperson Smith asked when they had their grand opening.
Ms. Nunn said she was not sure when it was. However, I will be sure to let you know when we have
scheduled the owner's workshop if you are interested in attending.
Commissioner Igoe asked what that workshop was. Could you explain it a little bit more? Are there new
rules about domestic violence that the owners need to know about? Is it educational?
Ms. Nunn said it is an educational workshop that we try to organize every year. However, I don't think we
had one last year. It is an opportunity for housing agencies to explain the section 8 program to new and
potential owners, as well as any new managers. It is also to refresh information for owners and
managers that we are currently doing business with. We explain how the Section 8 program works. We
usually have a couple of guest speakers. We try to get someone from the San Diego Apartment
Association so they can inform the owners how the San Diego Apartment Association can benefit them,
and discuss some of the issues that owners are facing. We have someone from either Legal Aid or
another law firm that will talk to owners about the laws and any new laws coming. They also discuss the
legalities regarding being an owner and renting to tenants. They talk about Fair Housing so the owners
are fully aware of what the laws are. Once in a while we will have someone from SDG&E come out and
will talk about what owners can do to their properties to save electricity or save water. We just try to
make it an informational, educational half-day workshop. We invite all the owners and property
management companies in the north county coastal area.
Commissioner Bradwell asked if Section 8 tenants or participants are invited.
Ms. Nunn said we normally don't do outreach to the tenants, but if someone happens to find out about the
workshop, they are more than welcome to attend. For our clients that receive rental assistance, we have
an annual Fair Housing meeting. For that meeting, we send out flyers to let people know when and
where it is scheduled.
SPECIAL HOUSING COMMISSION MINUTES
MARCH 10,2011
PAGE 4 of 4
ADJOURNMENT
By proper motion, the meeting of March 10, 2011, was adjourned at 6:17 p.m.
Respectfully submitted,
Deborah Fountain
Housing & Neighborhood Services Director
PATRICIA CRESCENTI
Minutes Clerk
MINUTES ARE ALSO TAPED AND KEPT ON FILE UNTIL THE WRITTEN MINUTES ARE APPROVED.
Exhibit 4
Housing Commission Resolution No. 2011-001
1 HOUSING COMMISSION RESOLUTION NO. 2011-001
2
3 A RESOLUTION OF THE HOUSING COMMISSION OF THE CITY OF
CARLSBAD, CALIFORNIA, RECOMMENDING APPROVAL OF THE
4 CARLSBAD ANNUAL PUBLIC HOUSING AGENCY (PHA) PLAN FOR
FISCAL YEAR 2011 AND AUTHORIZATION TO SUBMIT TO THE U.S.
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
6
7 WHEREAS, the Housing & Neighborhood Services Department administers the Section 8
8 Rental Assistance Program for the City of Carlsbad's Public Housing Agency (PHA); and
WHEREAS, the U.S. Department of Housing and Urban Development (HUD) has issued
regulations requiring PHAs to submit 5-Year and Annual Plans consistent with the City of
Carlsbad's Consolidated Plan and local objectives; and
12
WHEREAS, federal regulations provide that the 5-Year and Annual Plans must be adopted
13
by the Board of Commissioners of the Housing Agency and submitted to the U.S. Department of
14
Housing and Urban Development.
NOW, THEREFORE, BE IT HEREBY RESOLVED by the Housing Commission of the
17 City of Carlsbad, California, as follows:
18 1. The above recitations are true and correct.
19 2. That based on the information provided within the Housing Commission Staff Report,
20 the Housing Commission ADOPTS Resolution No. 2011-001, recommending to the
21 Housing and Redevelopment Commission APPROVAL of the Carlsbad Annual
22 PHA Plan for Fiscal Year 2011 and authorization to submit to the U.S. Department of
OT Housing and Urban Development.
24
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HC RESOLUTION NO. 2011-001
PAGE 2
3. The Housing Commission hereby recommends that the Housing & Neighborhood
Services Director be authorized to execute all appropriate documents required for the
submittal of said Annual PHA Plan.
PASSED, APPROVED, AND ADOPTED at a meeting of the Housing Commission of the
City of Carlsbad, California, held on the 12th day of March 2009, by the following vote, to wit:
AYES: BRADWELL, IGOE AND SMITH
NOES: NONE
ABSENT: KIRK AND WRISLEY
ABSTAIN: NONE
BOBBIE SMITH, CHAIRPERSON
CARLSBAD HOUSING COMMISSION
DEBORAH K. FOUNTAIN
HOUSING & NEIGHBORHOOD SERVICES DIRECTOR
Exhibit 5
Housing Commission Staff Report
17
City of Cajrlmba,€l -HTo«»Ar»sr «& ff&lgMibor-Jiood
Staff: BobbiNunn
Housing Program Manager
Item No. 1
DATE: MARCH 10, 2011
SUBJECT: CARLSBAD PUBLIC HOUSING AGENCY ANNUAL PLAN
I. RECOMMENDATION
That the Housing Commission ADOPT Resolution No. 2011-001, RECOMMENDING that the
Housing and Redevelopment Commission APPROVE the Carlsbad Public Housing Agency
(PHA) Annual Plan for Fiscal Year 2011 for submission to the U.S. Department of Housing and
Urban Development.
II. BACKGROUND
Housing & Neighborhood Services administers the federally funded Section 8 Rental
Assistance Program for the Public Housing Authority in Carlsbad, which is more specifically
known as the Carlsbad Housing Agency. Pursuant to code of federal regulations (CFR) 24
Part 903, a Public Housing Authority (PHA) is required to submit a 5-Year and Annual Plan.
The 5-Year and Annual PHA Plans provide a basic guide to PHA policies, rules, and
requirements concerning the PHA's operations, programs and services. In addition, the Plan
advises HUD and members of the public the PHA's mission and strategies for serving the
needs of low-income and very low-income families. The 5-Year Plan for 2010 - 2014 was
approved by the Housing and Redevelopment Commission on April 13, 2010 and submitted to
HUD.
III. DISCUSSION
The Draft PHA Annual Plan is available for public review and comment prior to a Public
Hearing and adoption by the Housing and Redevelopment Commission. The public review
period will end on April 5, 2011 and the Public Hearing before the Housing and Redevelopment
Commission is tentatively scheduled for April 5, 2011. Public comments on the Draft PHA Plan
will be addressed and included in the final document.
As a High Performing Housing Agency, the only requirement for the PHA Annual Plan is to
identify PHA Plan elements that have been revised by the PHA since the last Annual Plan
submission. The only areas that need to be addressed in the PHA Plan Update segment are:
Financial Resources; Rent Determination, specifically Payment Standards; Fiscal Year Audit;
and efforts concerning the Violence Against Women Act (VAWA).
CARLSBAD PUBLIC HOUSING AGENCY ANNUAL PLAN
MARCH 10, 2011
Page 2
Once the Plan is approved, the following documents must be submitted in addition to the PHA
Plan template (form HUD 50075):
• Form HUD-50077, PHA Certifications of Compliance with the PHA Plans and
Related Regulations (which includes all certifications relating to Civil Rights); and
• Resident Advisory Board (RAB) comments and a narrative describing the analysis of
any recommendations and decisions made regarding the recommendations.
IV. STAFF RECOMMENDATION
Staff recommends that the Housing Commission adopt Resolution No. 2011-001,
recommending that the Housing and Redevelopment Commission approve the PHA Annual
Plan for Fiscal Year 2011 for submission to the U.S. Department of Housing and Urban
Development.
V. EXHIBITS
1. Housing Commission Resolution No. 2011-001
2. Annual PHA Plan (form HUD-50075) for Fiscal Year 2011
Exhibit 6
Draft Annual PHA Plan
PHA 5-Year and
Annual Plan
U.S. Department of Housing and Urban
Development
Office of Public and Indian Housing
OMB No. 2577-0226
Expires 4/30/2011
CARLSBAD HOUSING AGENCY
Public Housing Agency Annual Plan
for Fiscal Year 2011
This information collection is authorized by Section 511 of the Quality Housing and Work Responsibility Act, which added a new section 5A to
the U.S. Housing Act of 1937, as amended, which introduced 5-Year and Annual PHA Plans. The 5-Year and Annual PHA plans provide a ready
source for interested parties to locate basic PHA policies, rules, and requirements concerning the PHA's operations, programs, and services, and
informs HUD, families served by the PHA, and members of the public of the PHA's mission and strategies for serving the needs of low-income
and very low-income families This form is to be used by all PHA types for submission of the 5-Year and Annual Plans to HUD. Public
reporting burden for this information collection is estimated to average 12.68 hours per response, including the time for reviewing instructions,
searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information HUD
may not collect this information, and respondents are not required to complete this form, unless it displays a currently valid OMB Control
Number.
Privacy Act Notice. The United States Department of Housing and Urban Development is authorized to solicit the information requested in this
form by virtue of Title 12, U.S. Code, Section 1701 et seq., and regulations promulgated thereunder at Title 12, Code of Federal Regulations.
Responses to the collection of information are required to obtain a benefit or to retain a benefit. The information requested does not lend itself to
confidentiality
PHA 5-Year and Jj
Annual Plan (
1.0
2.0
3.0
4.0
N/A
5.0
N/A
5.1
N/A
5.2
N/A
.S. Department of Housing and Urban
evelopment
Office of Public and Indian Housing
OMB No. 2577-0226
Expires 4/30/2011
PHA Information
PHA Name CARLSBAD HOUSING AGENCY - CARLSBAD HOUSING & NEIGHBORHOOD SERVICES
PHA Code: CA077
PHA Type: D Small 13 High Performing
PHA Fiscal Year Beginning: (MM/YYYY): 07/2011
D Standard El HCV (Section 8)
Inventory (based on ACC units at time of FY beginning in 1.0 above)
Number of PH units: n/a Number of HCV units: 703 baseline
Submission Type
O 5-Year and Annual Plan
PHA Consortia D
Participating PHAs
PHA1:
PHA 2:
PHA 3:
E
PHA Consortia
PHA
Code
3 Annual Plan Only D 5-Year Plan Only
(Check box if submitting a joint Plan and complete table below.)
Program(s) Included in the
Consortia
5- Year Plan. Complete items 5.1 and 5.2 only at 5-Year Plan update.
NOT REQUIRED @ ANNUAL PLAN
Mission. State the PHA's Mission for serving the needs of low-income,
families in the PHA's jurisdiction for the next five years:
NOT REQUIRED @ ANNUAL PLAN
Programs Not in the
Consortia
SUBMISSION
No. of Units in Each
Program
PH HCV
very low-income, and extremely low income
SUBMISSION
Goals and Objectives. Identify the PHA's quantifiable goals and objectives that will enable the PHA to serve the
needs of low-income and very low-income, and extremely low-income families for the next five years. Include a
report on the progress the PHA has made in meeting the goals and objectives described in the previous 5-Year Plan.
NOT REQUIRED @ ANNUAL PLAN SUBMISSION
Page 1 of 5 form HUD-50075 (4/2008)
6.0 PHA Plan Update:
Identify all PHA Plan elements that have been revised by the PHA since its last Annual Plan submission:
2. Financial Resources:
Statement of Financial Resources; Planned Sources and Uses
[24 CFR Part 903.12 (b), 903.7 (c)]
Source: Federal Grants (CY 2010 grants)
Annual Contributions for HCV Program
Total Resources
$ 6,600,208
$ 6,600,208
3. Financial Resources:
Rent Determination
Payment Standards
Describe the voucher payment standards and policies.
What is the PHA's payment standard? (select the category that best describes your standard)
K! Above 100% but at or below 110% of FMR.
If the payment standard is higher than FMR, why has the PHA chosen this level? (select all that
apply)
IXI FMRs are not adequate to ensure success among assisted families in the PHA's segment of
the FMR area
IXI Reflects market or submarket
[X] To increase housing options for families
IE1 Other (list below)
• Higher standards in accordance with the San Diego Apartment Association Rent
Survey
11. Fiscal Year Audit:
Year ended June 30, 2010 - The audit disclosed no audit findings required by the auditors
to be reported under paragraph .510(a) of OMB Circular A-133.
13. Violence Against Women Act (VAWA):
The PHA complies with VAWA and has advised staff of outside resources available to child or
adult victims of domestic violence, dating violence, and sexual assault or stalking. Staff has been
directed to provide referrals to outside agencies that provide such services, including the Women's
Resource Center, which is located in Oceanside and provides domestic violence services in the
PHA service area.
In addition a brochure titled: Violence Against Women Act - What Applicants, Tenants, Owners
and Landlords Need to Know is available in the lobby of the Housing Department and is included
in the Briefing Packets.
Page 2 of 5 form HUD-50075 (4/2008)
6.0 PHA Plan Update - continued
(a) Identify the specific location(s) where the public may obtain copies of the 5-Year and Annual
PHA Plan: (For a complete list of PHA Plan elements, see Section 6.0 of the instructions.)
Main administrative office of the PHA:
• City of Carlsbad
Housing & Neighborhood Services
2965 Roosevelt Street, Suite B
Carlsbad, CA 92008
Main administrative office of the local, county or State government:
• City of Carlsbad - City Hall
City Clerk & Records Management
1200 Carlsbad Village Drive
Carlsbad, CA 92008
Public libraries:
• City of Carlsbad
Main Library
1775 Dove Lane
Carlsbad, CA 92011
• City of Carlsbad
Georgina Cole Library
1250 Carlsbad Village Drive
Carlsbad, CA 92008
Other:
• City of Carlsbad
Senior Center
799 Pine Avenue
Carlsbad, CA 92008
PHA Plan Supporting Documents are available for inspection at:
Main business office of the PHA:
• City of Carlsbad
Housing & Neighborhood Services
2965 Roosevelt Street, Suite B
Carlsbad, CA 92008
Page 3 of 5 form HUD-50075 (4/2008)
7.0 Hope VI, Mixed Finance Modernization or Development, Demolition and/or Disposition, Conversion of Public
Housing, Homeownership Programs, and Project-based Vouchers. Include statements related to these programs
as applicable.
Capital Improvements. Please complete Parts 8.1 through 8.3, as applicable.
N/A
Capital Fund Program Annual Statement/Performance and Evaluation Report. As part of the PHA 5-Year and
N/A Annual Plan, annually complete and submit the Capital Fund Program Annual Statement/Performance and
Evaluation Report, form HUD-50075.1, for each current and open CFP grant and CFFP financing.
8.2 Capital Fund Program Five-Year Action Plan. As part of the submission of the Annual Plan, PHAs must complete
N/A and submit the Capital Fund Program Five-Year Action Plan, form HUD-50075.2, and subsequent annual updates (on
a rolling basis, e.g., drop current year, and add latest year for a five year period). Large capital items must be included
in the Five-Year Action Plan.
8.3 Capital Fund Financing Program (CFFP).
N/A rj] Check if the PHA proposes to use any portion of its Capital Fund Program (CFP)/Replacement Housing Factor
(RHF) to repay debt incurred to finance capital improvements.
9.0 Housing Needs. Based on information provided by the applicable Consolidated Plan, information provided by HUD,
and other generally available data, make a reasonable effort to identify the housing needs of the low-income, very
low-income, and extremely low-income families who reside in the jurisdiction served by the PHA, including elderly
families, families with disabilities, and households of various races and ethnic groups, and other families who are on
the public housing and Section 8 tenant-based assistance waiting lists. The identification of housing needs must
address issues of affordability, supply, quality, accessibility, size of units, and location.
See Attached:
CARLSBAD HOUSING AGENCY Section 8 Waiting List, Demographic Summary Report
q 1 Strategy for Addressing Housing Needs. Provide a brief description of the PHA's strategy for addressing the
housing needs of families in the jurisdiction and on the waiting list in the upcoming year. Note: Small, Section 8
only, and High Performing PHAs complete only for Annual Plan submission with the 5-Year Plan.
NOT REQUIRED @ ANNUAL PLAN SUBMISSION
10. Additional Information. Describe the following, as well as any additional information HUD has requested.
(a) Progress in Meeting Mission and Goals. Provide a brief statement of the PHA 's progress in meeting the mission
and goals described in the 5-Year Plan.
See Attached: PROGRESS IN MEETING MISSION AND GOALS STATEMENT
(b) Significant Amendment and Substantial Deviation/Modification. Provide the PHA 's definition of "significant
amendment" and "substantial deviation/modification"
PHA Definition of "significant amendment" and "substantial deviation/modification": Any change that will
substantially negatively impact a majority of Section 8 participants and/or Section 8 Waiting List applicants, unless
that change is required or mandated as a result of funding constraints and/or regulatory changes.
Page 4 of 5 form HUD-50075 (4/2008)
11. Required Submission for HUD Field Office Review. In addition to the PHA Plan template (HUD-50075), PHAs
must submit the following documents. Items (a) through (g) may be submitted with signature by mail or
electronically with scanned signatures, but electronic submission is encouraged. Items (h) through (i) must be
attached electronically with the PHA Plan. Note: Faxed copies of these documents will not be accepted by the Field
Office.
(a) Form HUD-50077, PHA Certifications of Compliance with the PHA Plans and Related Regulations (which
includes all certifications relating to Civil Rights)
(b) Form HUD-50070, Certification for a Drug-Free Workplace (PHAs receiving CFP grants only) Not Applicable
(c) Form HUD-50071, Certification of Payments to Influence Federal Transactions (PHAs receiving CFP grants
only) Not Applicable
(d) Form SF-LLL, Disclosure of Lobbying Activities (PHAs receiving CFP grants only) Not Applicable
(e) Form SF-LLL-A, Disclosure of Lobbying Activities Continuation Sheet (PHAs receiving CFP grants only)
Not Applicable
(f) Resident Advisory Board (RAB) comments. Comments received from the RAB must be submitted by the PHA as
an attachment to the PHA Plan. PHAs must also include a narrative describing their analysis of the
recommendations and the decisions made on these recommendations.
(g) Challenged Elements
(h) Form HUD-50075.1, Capital Fund Program Annual Statement/Performance and Evaluation Report (PHAs
receiving CFP grants only,) Not Applicable
(i) Form HUD-50075.2, Capital Fund Program Five-Year Action Plan (PHAs receiving CFP grants only) Not
Applicable
Page 5 of 5 form HUD-50075 (4/2008)
CARLSBAD HOUSING AGENCY
Waiting List, Demographic Summary Report
Page#l
Age
0-5
6-12
13-17
18
19-29
30-39
40-49
50-54
55-61
62-65
Over 65
Sex not defined
DOB not defined
Sub Total
Male
7
26
24
4
17
12
5
9
7
4
20
440
0
575
Female
15
27
25
1
24
31
22
12
10
6
42
0
0
215
HOH Male
0
0
0
0
4
9
4
9
5
4
18
0
6
59
HOH Female
0
0
0
0
13
27
19
11
8
4
28
0
0
112
Race . • , - • •- ;' • • ;. •" • ' :•' =•'."- -"r f- :\v— -•'';-• - '
Race
White
Black
American
Asian
Other
Multiple
None
Race not defined
Sub Total
Total
646
93
9
23
6
3
13
2
795
Elderly/Disabled
Age
0-17
18-61
62 and Older
Sub Total
.v'i^V ''•'*'•''. ?''{'il
Elderly
0
0
185
185
•'"" .''• ;' «'•;<• •-,' ' '"¥"'., .£< >"*' v
Non-Elderly
126
448
0
574
ffi$^r«^y-%$
Disabled
2
107
91
200
'fffitf-W?.. "'>•''••
Handicapped
0
1
0
1
.l'.'» ,' '<.',',,
CARLSBAD HOUSING AGENCY
Waiting List, Demographic Summary Report
Page #2
Average Annual Income
Family Size
1
2
3
4
5
6
7
Total No. of Families
••/.;' "; •• V1 ' -!-.;f;;r;^:/' .'/.';•'«• •/ •/ 5f-^;':
Avg. Annual Avg. Family Size Avg. Annual
Income Income per
Family
1.31 12698
11083
17334
20135
20935
33429
25800
38656
i, ,. ^
No. of Families
502
45
32
14
8
1
2
605
Earned Income :^.:. -.:•.-., '••••-^ ..•',.• :'}:•''• -,'':• ^!;/:..!j,J^7^r>v^^^^%'.i}j:. ':;:|v^.';\oc^ d'^/''.^:'' '
Total No. of
Families
605
Ethnicity
Relation
HOH
Non HOH
Sub Total
No. of Family % of Family with Total No. of
Earned Income Earned Income Persons
94 15.54 804
. > •';:;•/•.. ,„•*'. .'•:•/ .•;-••,. .; ••.. ,;•.• -,^. V'V'1 :,'.•••'••• -.; :&*. ••:'^\ ,V';,,
Hispanic Non-Hispanic
97 508
77 108
174 616
No. of Persons
Earned Income
112
. ^. • -. , . . .•
, " , .;„ / :'••..• '::+ •••••;••' -:•; • '.-'.-.. >:': .''••' '.<•::••••'•'.
End of Report
ATTACHMENT TO HUD-50075
PHA ANNUAL PLAN - FY 2011
PROGRESS IN MEETING MISSION AND GOALS STATEMENT
PROGRESS OF 5-YEAR PLAN GOALS AND OBJECTIVES - FY 2005 - 2010
PHA Goal: Expand the supply of assisted housing
Objective: 1) Leverage private or other public funds to create additional housing opportunities; and 2)
Collaborate with private developers and non-profit agencies.
• Affordable Housing Construction Assistance - Carlsbad's affordable housing program allows the
City to assist in the development of new affordable housing units; resulting in an increase of the
availability of affordable housing for renters that is decent and safe.
PHA S-YEAR PLAN GOALS AND OBJECTIVES
Assist in construction of new affordable housing.
Carlsbad Family Housing
Laguna Point
Inclusionary Housing
Hunters Point
Inclusionary Housing
Glen Ridge
Inclusionary Housing
Roosevelt Gardens
Partnership with Habitat for Humanity
2005
56
units
56
2006
3
units
3
2007
168
units
168
2008
78
units
78
2009 2010
11
units
11
Total 2005-2010
3I6fota/un/ts
PHA Goal: Improve the quality of assisted housing
Objective: Improve voucher management (SEMAP score).
• Designated by HUD as a high-performer for FY 2008, 2009, and 2010
• Maintained and utilized HAP costs within the HUD allocation
Oil
CARLSBAD HOUSING AGENCY
Waiting List, Demographic Summary Report
Page # 1
Age
0-5
6- 12
13- 17
18
19-29
30-39
40-49
50-54
55-61
62-65
Over 65
Sex not defined
DOB not defined
Sub Total
Male
7
26
24
4
17
12
5
9
7
4
20
440
0
575
Female
15
27
25
1
24
31
22
12
10
6
42
0
0
215
HOH Male
0
0
0
0
4
9
4
9
5
4
18
0
6
59
HOH Female
0
0
0
0
13
27
19
11
8
4
28
0
0
112
Race
Race
White
Black
American Indian
Asian
Other
Multiple
None
Race not defined
Sub Total
Total
646
93
9
23
6
3
13
2
795
Elderly/Disabled
Age
0-17
18-61
62 and Older
Sub Total
Elderly
0
0
185
185
Non-Elderly
126
448
0
574
Disabled
2
107
91
200
Handicapped
0
1
0
1
,,'''-*'"•' - , - , -: '
CARLSBAD HOUSING AGENCY
Waiting List, Demographic Summary Report
Page #2
Average Annual Income
Family Size
1
2
3
4
5
6
7
Total No. of Families
Avg. Annual Avg. Family Size
Income
1.31
11083
17334
20135
20935
33429
25800
38656
Avg. Annual No. of Families
Income per
Family
12698
502
45
32
14
8
1
2
605
Earned Income
Total No. of
Families
605
No. of Family % of Family with
Earned Income Earned Income
94 15.54
Total No. of No. of Persons
Persons Earned Income
804 112
Ethnicity ' - '' . '. . '• ^ '•''•• >'•',-'.•.'•->-- -,.- \. ,•['_ '•-.'•:•;<•;•., _ -•;•",
Relation
HOH
Non HOH
Sub Total
Hispanic Non-Hispanic
97 508
77 108
174 616
End of Report
Carlsbad Annual
Public Housing Agency Plan
Bobbi Nunn
April 5, 2011
Public Housing Agency Plan
Federal regulations require a five-year and
Annual Public Housing Agency Plan.
Purpose is to provide a basic guide to:
Policies and rules;
Operations, programs and services; and
Mission and strategies for serving low and very
low-income needs.
Public Housing Agency Plan
Annual Plan must be adopted by the
Housing and Redevelopment Commission;
and
Copy submitted to the U.S. Department of
Housing and Urban Development.
Public Participation
Public review and
comment period will end
on April 5, 2011;
Public hearing on April 5,
2011; and
Public comments will be
addressed in the final
PHA Plan Cassia Heights
Annual Public Housing Agency Plan
Financial Resources:
CY 2010 annual contributions for Rental
Assistance Program -$6.6 million
Rent Determinations:
Payment standards revised October 1, 2010
Fiscal Year Audit:
Year end June 30, 2010 –no audit findings
Annual Public Housing Agency Plan
Violence Against Women Act
Staff advised of outside resources available
for children or adult victims of domestic
violence, dating violence, sexual assault or
stalking.
Pamphlet available in lobby titled: Violence
Against Women Act –What Applicants,
Tenants, Owners and Landlords Need to
Know.
FY 2009-2010 Progress
Public Housing Agency Goal: Expand housing
11 affordable for sale units added resulting in 316
total units
Improve the quality of assisted housing
98% reporting rate
High performer ranking for FY 2008, 2009, and
2010
Maintained and utilized HAP costs within the HUD
funding allocation
Who’s Assisted?
Average of 600 families assisted each month
79% Extremely Low-Income
(under 30% Area Median Income –AMI)
17% Very Low-Income
(between 30% and 50% of the AMI)
4% Low-Income
(between 50% and 80% of the AMI)
Who’s Assisted?
36% of households are elderly (62 and over)
26% of the head of households are male
74% of the head of households are female
64% of households are families (includes disabled)
22% of the head of households are male
78% of the head of households are female
32% of families have earned income
Average family size is 1.86
Average annual income per family = $15,764
Who’s Assisted?
Ethnicity:
20% are Hispanic
80% are non-Hispanic
Race:
57% White
6% Black
4% American Indian
1% Other
1% Mixed
Any Questions?
Staff Contact:
Bobbi Nunn
Housing Program Manager
Housing & Neighborhood Services
Bobbi.Nunn@carlsbadca.gov
760-434-2816