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Home My WebLink About1993-08-10; Municipal Water District; 219; Reimbursement - Meadowlark Facility. . CARLSBADJYUNICIPAL WATER DISTRICT - -AGENDA BILL .AB# 42Ic) TITLE: r-T APPROVAL OF REIMBURSEMENT FOR MTG. 8/10/93 CONSTRUCTION COSTS OF MODIFICATIONS TO DEPT. CMWD MEADOWLARK WATER RECLAMATION FACILITY CMWD 91-302, CONTRACT NO. 3400 CITY MGR.m RECOMMENDED ACTION: Adopt Resolution No. bYb for approval of reimbursement to Vallecitos Water District for construction costs of modifications to Meadowlark Water Reclamation Facility, CMWD Project No. 91-302, Contract No. 3400, contracted with DVY Construction Company. ITEM EXPLANATIOY: This project involves modifications to the Meadowlark Water Reclamation Facility to provide reclaimed water service to City of Carlsbad customers. Carlsbad has received a conceptual approval letter from the State Water Resources Board Office of Recycling for the Wastewater Reclamation Loan Program for the construction of the Encina Basin Project - Phase I. CMWD and Vallecitos are in the process of constructing the project in accordance with the terms and conditions as set forth in the approval letter. Since CMWD is the loan recipient and part of the loan proceeds are earmarked for improvements to the Meadowlark plant, we have entered into an agreement whereby Vallecitos shall participate in the construction of the Project. We have also agreed that and whereby Vallecitos shall be the owner responsible for the design, construction and operation of the Vallecitos facilities, and when the work is completed by Vallecitos and accepted by CMWD, CMWD would reimburse Vallecitos as CMWD receives monies from the State loan proceeds. The referenced agreement is the agreement between Vallecitos and Carlsbad whereby Carlsbad purchases reclaimed from Vallecitos to serve customers in Carlsbad. This agreement was executed by the District on June 13, 1991. Vallecitos requested and held a public bid opening on May 25, 1993, and the following results were tabulated: 1. DVY Construction Company ............. $863,000.00 2. Advance Constructors 3. Miramontes Construction .............. $916,753.00 ............ $954,000.00 4. State Construction Company' .......... . $1,000,280.00 5. Filanc 6. Engineer'E&imAtA i&M; : : : : : : ............. $1,007,603.00 . $1,011,500.00 7. Caliagua, Inc. ............... $1,025,477.00 8. Orion Constructi&' Mitchell Pacific Conz%u&~ .......... $1,063,347.00 9. .......... $1,087,710.00 10. SCW Contracting ................. $1,319,601.00 The Contract will be awarded to DVY Construction Company as the lowest, responsive, responsible bidder for a contract amount of $863,000.00. The Engineer's Estimate was $1,011,500.00. The modifications constructed toMeadowlark Water Reclamation Facility are of direct benefit to CMWD, as all of the reclaimed water produced will be purchased by CMWD. The staff recommended approval to the Water Commission. The Water Commission has met and is recommending approval to the Board of Directors. PAGE 2 OF AB# A\9 The environmental process for this project (EIA 91-10) has been approved on September 12, 1991, and the California Coastal Commission has issued Permit No. 6-92-45. FISCAL IMPACT: The contract amount for this work is $863,000.00. The estimated District-funded project costs are as follows: Design Construction' ....................... $181,938.00 Construction Conting&Xs'lO% .......................... $863,000.00 $86,300.00 Inspection/Lab/Administration ............. $45,067.00 Total Estimated Project Costs . . . . . . . . . . . . $1,176,305.00 Total Appropriation . . . . . . . . . . . . . . . . . . $950,000.00 Additional CMWD Funds to be Appropriated . . . . . . . $226,305.00 The District has been approved for a State loanof $2,429,240.00 for reclaimed water related projects. The District has entered into a Loan Contract with The State Water Resources Control Board for the Encina Basin Project, Phase I and part of the loan proceeds are designated for improvements to the Meadowlark Plant. Proceeds from the State Loan will pay for $992,450 of the project. The remaining $183,855 will be borrowed from the Water Replacement Fund. It is intended that these loans will be repaid from reclaimed water sales and from subsidies from the County Water Authority and the Metropolitan Water District. If these sources are not sufficient in the future, staff will return to the Board with other possible options. EXHIBITS: 1. Location Map. 2. Resolution No. 23% for approval of reimbursement to Vallecitos Water District for construction costs of modifications to Meadowlark Water Reclamation Facility, CMWD Project No. 91-302, Contract No. 3400 contracted with DVY Construction Company. - c LOCATION MAP MEADOWLARK ILARuyc1 la#ILMoIo I l 4seo II*t1*n taoacNsmwos 2 C4iI v4lnmuo ~ttOSCOU-M*oI 3 VI4 ucuu H La comtr* 4 c4tmNo cams1 t~aot~s4srom t colw ,I rri 1a vu VI*10 SuArl t r*sao -oNltM 1, H* Mmob¶*Io 1 u cos14 MTA m 9. m r011rwrr0 t hIIN WV 1t Au8 aT VoIlZ t ANGUU h It sell0 LN ~Iuoas4rn’ L $1 OSIM LN , --cam-- ---- I4 CoAn Lou4 I 1s c- vALemx4 It cAmNo LA Mwa I? comn m4L It VI4 UNTUGO ! I, w l MZA nwcsrMo4 /I P-0 -2 1aw4cMou*c i 8 13 vu m4NzA / ’ I --- ’ MAHR RESERVOIR PROJECT NAME: PROJECT NO MEADOWLARK - MAHR RESERVOIR 8r TREATMENT PLANT 91 - 302 , I EXHIBIT NO. I , II 1 2 3 4 RESOLUTION NO. 846 A RESOLUTION OF THE CARLSBAD MUNICIPAL WATER DISTRICT OF CARLSBAD, CALIFORNIA, FOR APPROVAL OF REIMBURSEMENT TO VALLECITOS WATER DISTRICT FOR CONSTRUCTION COSTS OF MODIFICATIONS TO MEADOW- WATER RECLAMATION FACILITY, CMWD PROJECT NO. 91-302, CONTRACTED WITH DVY CONSTRUCTION CO,. CMWD 91-302. CONTRACT 3400 5 WHEREAS, the Board of Directors of the Carlsbad Municipal 6 Water District has determined the modifications to the Meadowlark 7 Water Reclamation Facility will be of direct benefit to the 8 Carlsbad Municipal Water District, as all of the reclaimed water 9 produced at the Meadowlark will be purchased by Carlsbad Municipal 10 Water District: and 11 12 WHEREAS, Carlsbad Municipal Water District has received a conceptual approval letter from the State Water-Resources Board 13 Office of Recycling for the Wastewater Reclamation Loan Program for 14 the construction of the Encina Basin Project - Phase I in the 15 amount of $2,429,240.00, and Carlsbad Municipal Water District 16 (hereinafter known as "CMWD) and Vallecitos Water District 17 (hereinafter known as rrVWDf') are in the process of constructing the 18 project in accordance with the terms and conditions as set forth in 19 the approval letter: and 20 WHEREAS, CMWD is the loan recipient and part of the loan 21 proceeds are earmarked for modifications to the Meadowlark plant, 22 CMWD and VWD have entered into an agreement whereby VWD shall 23 participate in the construction of the project ana whereby VWD 24 shall be the owner responsible for the design, construction and 25 operation of the Vallecitos facilities, and when the work is 26 complete and accepted by VWD and CMWD, CMWD would reimburse VWD as 27 CMWD receives monies from the State loan proceeds: and 28 WHEREAS, VWD requested and held a public bid opening on 1 . e 1 2 3 4 5 6 7 '8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 May 25, 1993, and the bid submitted by DVY Construction Company was selected as the lowest responsive, responsible bid for the construction of said project in the amount of $863,000, and CMWD staff has determined estimated project costs to be a total appropriation of $1,176,305; and WHEREAS, the state loan amount does not sufficiently cover the cost of the project due to eligibility limitations, a loan from the Water Replacement Fund is necessary. NOW, THEREFORE, BE IT RESOLVED as follows: 1. That the above recitations are true and correct. 2. That project cost amount of $1,176,305 is hereby accepted, and the President is hereby authorized to appropriate an additonal $226,305 to Project No. 91-302. 3. That a loan in the amount of $183,855 is hereby authorized from the Water Replacement Fund to the Reclaimed Water Capital Improvement Fund. PASSED, APPROVED AND ADOPTED by the Board of Directors of Carlsbad Municipal Water District at a regular meeting held on the 10th day of AUGUST I 1993, by the following vote, to wit: AYES: Board Members Lewis, Stanton, Kulchin, Nygaard, Finnila NOES : None ABSENT: None ATTEST: ALETHA L. RAUTENKRANZ, Secretary \ (SEAL)