HomeMy WebLinkAbout1994-02-08; Municipal Water District; 233; Sewer Manhole ReplacementCARLSBAD - UNICIPAL WATER DISTRICT- AGENDA BILL
AB # d3 3 TITLE: APPROVAL OF EMERGENCY ACTION TAKEN BY
MTG 2/8’94 STAFF FOR SEWER MANHOLE REPLACEMENT . AND APPROPRIATE FUNDS FROM THE SEWER
DEPT. CMWD FIXED ASSET REPLACEMENT FUND
RECOMMENDED ACTION:
CITY MGRS
Adopt Resolution No. confirming staff actions and waiving bidding procedures as set forth in 2 5b
Carl&ad’s Purchasing Ordinance Section 3.28.024 and to appropriate funds from the sewer fixed asset
replacement fund to cover expenses.
ITEM EXPLANATION:
On Thursday evening, December 16, 1993, District staff was called out to investigate a sewer backup on
Acacia Avenue near Garfield Street. Staff was unable to clean the sewer line and began checking manholes
in the area to determine the extent of the backup. The manhole at the intersection of Garfield Street and
Acacia Avenue was found to have a serious problem. When the manhole lid was removed, it was discovered
a large void existed where the manhole was originally located. What remained of the manhole, in fact, was
leaning precariously to one side. lt was also noted that a dangerous situation existed, because the pavement
at this intersection was undermined and could cave-in at any time.
Due to these circumstances and the fact that the manhole was 23 feet deep and the District does not have
the equipment to handle this particular emergency, it was decided to call out Don Hubbard Contracting Co.
They were called at approximately 4:06 A.M., Friday, December 17 and were sent out to dig up the manhole
and further assess the situation.
At the time the contractor was called out, it had not yet been determined what part of the manhole, if any,
remained in good condition. This manhole is 23 feet deep, and the contractor worked into Friday evening
before the excavation was large enough to determine, fully, the condition of the manhole.
Subsequent to this excavation by the contractor, staff determined that the entire manhole was in need of
replacement.
During this effort of excavation and construction a new manhole, it was necessary to pump sewage out of the
blocked sewer lines. As a result, Atlas Pumping Service was called to pump this sewage into trucks for
disposal.
This manhole reconstruction took approximately 75 hours before sewage could again flow through the newly
constructed manhole. The staff hours and cost for outside services are as follow:
District Staff Time, Overtime $9,000.00
Atlas Pumping Service $6,450.06
Don Hubbard Contracting Co. $22833.85
FISCAL IMPACT:
Total Repair Cost = $38,283.85
Since this repair replaced an existing manhole with a new manhole due to age and corrosion, the cost for this
project should be paid out of Fixed Asset Replacement Fund.
There is over $800,000 available in the Fixed Asset Replacement Fund. Therefore, funds are available to cover
the total cost of $38,283.85.
Page 2 AB# $33
EXHIBITS:
1. Location map, Exhibii A.
2. Resolution No. 8 5 b .
-
RESOLUTlON NO. 858
A RESOLUTlON OF THE BOARD OF DIRECTORS OF THE CARLSBAD
MUNICIPAL WATER DISTRICT, CARLSBAD, CAUFORNIA, FOR
APPROVAL OF EMERGENCY ACTlON TAKEN BY STAFF WAlVlNG
BIDDING PROCEDURE FOR SEWER MANHOLE REPLACEMENTANDTO
APPROPRIATE FUNDS TO COVER EXPENSES FROM THE SEWER
FIXED ASSET REPLACEMENT FUND
WHEREAS, the Board of Directors of the Carl&ad Municipal Water District of Car&bad,
California, has determined it necessary and in the public interest to confirm staff actions and to waive
bidding procedures as set forth in the City of Carlsbad’s Purchasing Ordinance Section 3.28624 and to
~ appropriate funds to cover expenses from the sewer fixed asset replacement fund; and
/
I WHEREAS, on Thursday evening, December 16,1993, District staff was called out to
I
~ investigated a sewer back-up on Acacia Avenue near Garfield Street. Staff was unable to clean the sewer
~ line and began checking manholes in the area to determine the extent of the back-up. The manhole at
~ the intersection of Garfield Street and Acacia Avenue was found to have a serious problem. When the
manhole lid was removed, it was discovered that a large void existed where the manhole was originally
located. What remained of the manhole, in fact, was leaning precariously to one side. lt was also noted
that a dangerous situation existed because the pavement at this intersection was undermined and could
cave-in at any time; and
WHEREAS, due to these circumstances, the fact that the manhole was 23 feet deep and
the District does not have the equipment to handle this particular emergency, lt was decided to call out
Don Hubbard Contracting Co. to further assess the situation; and
WHEREAS, during thii effort of excavation and constructing a new manhole, it was
necessary to pump this sewage into trucks for disposal which required the services of Atlas Pumping
Service; and
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1
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1 WHEREAS, the staff hours and cost for outside services are as follows:
2 District Staff Time - 334 hours $9,ooo.00
3 Atlas Pumping Service $8,4so.99
4 Don Hubbard Contracting Co. $22833.85
5 Total Repair Cost = $38,283.85
6 WHEREAS, there is over $890,909 available in the Fixed Asset Replacement Fund,
7 therefore, funds are available to cover the total cost of $38,283.85;
8 NOW, THEREFORE, BE lT RESOLVED by the Board of Directors of the Carlsbad Municipal
9 Water District of Carl&ad, California, as follows:
10 1. That the above recitations are true and correct.
11 2 That the emergency action taken by staff to replace the existing manhole
12 damaged by age and corrosion and the waiving of bidding procedures as set forth in the City of
13 Carl&ad’s Purchasing Ordinance Section 3.28924 be confirmed and approved.
14 3. That the $38,399 shall be appropriated from Fiied Asset Replacement Fund which
15 has an available balance of over $899,909 Budget.
16 4. That $9,999 shall be transferred from the Fixed Asset Replacement Fund to the
17 Diirlct’s Operating Fund to cover the cost of overtime spent by the District’s staff.
18 PASSED, APPROVED AND ADOPTED at a special meeting of the Carlsbad Municipal
19 Water District held on day of FEBRUARY, 19% by the following vote, to wit: 8th
20 AYES: Board Members Lewis, Stanton, Kulchin, Nygaard, Finnila
21 NOES: None
22 ABSENT: None
23
24 ATTEST:
25
26 ALETHA L RAUTEN 27 (SEAL)
28
.
LOCATION MAP
PROJECT NAME: PROJECT NO. EXHIBT NO.
SEWER ACCESS HOLE REPLACEMENT AT GARFIELD STREET AND ACACIA AVENUE. A