HomeMy WebLinkAbout1994-04-13; Municipal Water District; 0413.02; Review of Preliminary Budget for FY 1994-95z 0 F 0 a
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04/13/94 REVIEW OF PRELIMINARY BUDGET FOR
FY 1994 - ' 95
DEPT. HD
CITY ATTY -
CITY MGR. -.
~
3ECOMMENDED ACTION:
There is no staff recommendation to the Commission. This is an informational item for
Commission review and discussion.
BACKGROW.
A preliminary draft of the District's 1994 - '95 budget has been prepared. Staff will be
reviewing this draft with the Commission and presenting the possible scenarios of passing
through the Metropolitan Water District rate increase.
DEPARTMENT: CMWD
CITY OF CARLSBAD
1994-95 BUDGET
DEPARTMENT SUMMARY
ACCOUNT NOS. 501-6310
502-61 10
511-6310
1992-93 1993-94 1993-94 1994-95
BUDGET CURRENT ESTIMATE REQUEST
CITY OF CARLSBAD
1994-95 BUDGET
BUDGET EXPLANATION
The Water District has three enterprise funds under its management: Water,
Sanitation, and Reclamation. For fiscal year 1994-95, the District has continued to
reduce costs in all three funds where possible. All three budgets have increased
slightly from fiscal year 1993-94, and the following brief descriptions explain why.
Account #501-6310 Water Enterprise
The increase from FY 1993-94 to FY 1994-95 is approximately $370,000. Of
that amount, about half is due to rising personnel costs. Although step
increases are included as part of that increase, more notable is the increase in
benefits. The other half of the Water Enterprise Fund's increases is
attributable to the Metropolitan Water District and its 6.6% water rate hike.
Given that the Water Operations budget is 60% comprised of water purchases,
any increase in water rates significantly effects overall expenditures. Staff
worked to reduce other portions of the budget by almost $150,000 in order to
somewhat offset the net increases of over $500,000. The result is the
$370,000 addition to last year's budget. Water consumption continues to be
about 20% below pre-drought numbers and, therefore, contributes to the
fund's inability to absorb more of Metropolitan's rate hike. In an attempt to
better allocate staff time spent on each of the three funds, one receptionist/
cashier has been transferred from the Water Enterprise Fund to the Sanitation
Enterprise Fund.
Account #511-6110 Sanitation Enterprise
The Sanitation Fund does not have any significant changes for fiscal year
1994-95. One receptionist/cashier has been transferred from the Water
Enterprise Fund to the Sanitation Enterprise Fund to better allocate staff time.
No rate increases are expected from the Encina Wastewater Treatment
Facility. All sanitation programs will continue as planned.
Account #502-6310 Reclamation Enterprise
The Water Reclamation Fund shows an increase over fiscal year 1993-94 due
to repayment of two loans: one from the San Diego County Water Authority
and one from the State Water Resources Control Board. These two payments
amount to $241,000 annually. The Fund will continue to receive fiscal support
from both the San Diego County Water Authority and the Metropolitan Water
District in the form of rebates.
CITY OF CARLSBAD
1994-95 BUDGET
PROGRAM SUMMARY
FUND: WATER
ENTERPRISE
PROGRAM: WATER ACCOUNT NOS. 501 -631 0
OPERATIONS
1992-93 1993-94 1993-94 1994-95
BUDGET CURRENT ESTIMATE REQUEST
WORK PROGRAM:
To provide potable water service to the customers of the City and District. This program provides administration,
billing, meter reading, operations, maintenance, engineering, public information and water conservation.
PROGRAM ACTIVITIES: PERFORMANCE OBJECTIVES:
Coordlnatl on with Othe r DeDartm ents and 1. Aaencies: Work with San Diego County Water
Authority, and other outside agencies and groups that
are involved with water. Coordinate with other City 2.
Departments and Divisions. Keep current on Federal
and State Legislative issues as they pertain to the
water supply.
ReDorts an d Proarams ; Prepare reports for the 1. Board. Develop and implement public information
campaigns and school education programs. Continue 2.
with current consenration programs and develop others
in accordance with Best Management Practices.
3.
4.
5.
balneerlnq; Develop and continuously update the 1.
computer based mapping system. Review and correct
plans for new development. Prepare plans and 2.
specifications for projects to replace old waterlines and
other facilities. Administer major capital improvement 3.
projects designed by outside engineers.
Represent City and Departments by attending
County and area meetings and conferences.
Facilitate communications between department and other City departments.
Prepare staff reports.
Present both written and oral reports to City
Manager, City Council, Committees, Commissions
and other agencies.
Continue school programs in conjunction with San
Diego County Water Authority and Metropolitan
Water District.
Continue providing current conservation programs
and implement commercial and industrial water
audits.
Maintain awareness of Carlsbad Water Ethic
through activities during Water Awareness Month,
public appearances at community and school fairs,
and distribution of information.
Update 55 District Atlas sheets.
Maintain plan check turn-around time of 10 days.
Thoroughly and efficiently scope all capital
projects. Design major design projects in-house.
Svsw Maintenan ce and ReDalr ; Perform complete preventive maintenance on the water facilities to
prevent a major water outage. This includes 2. Repair all leaks with minimal shutdown time, on
maintaining valves, pumps, reservoirs, and 24 hours notice.
telemetering facilities. Repair all leaks immediately to
reduce water loss, and perform the repair with a
minimum of water service disruption.
1. Maintain all valves and other appurtenances.
Meter Readiu Perform accurate monthly reading of 1. Maintenance of 800 meters per month.
more than 17,500 meters.
Water Bllllna; Maintain a high level of customer 1. Redesign water bill into an easy-to-read format,
service while continuing to get water bills out on time. while providing more information. Implement water billing upgrade equipment to increase
efficiency and customer service. 2. Implement water billing system equipment
upgrades.
SIGNIFICANT CHANGES:
Maintenance and operations increases reflect the increase in rates from the Metropolitan Water District. One
staff member has been allocated to the Sanitation Enterprise Fund from the Water Enterprise Fund, which accounts
for the decrease in number of positions.
1100 Regular Salaries 1,542,500 862,185 1,300,000
1310 Elected Officials Salaries 18,000 7,589 12,000 18,000
1840 EarnedLeave 0 1 1,349 12,000 0
1920 EmDlover Cont Retirement 257.37 1 131.239 200.000 260.848 7- - ___ .- - -
loyer Cont Work Comp 2 1,060 14,040 21,060 ,520
1940 Employer Cont Hlth & Life Ins 247,717 113,417 200,000 254,700
1990 Misc Employer Benefits
SUBTOTAL
80,Ooo 34,964 60,000 80,000
2,272,558 1,241,550 1,915,260 2,414,469
21 11 Vehicle Maintenance 155,528 89,689 155,528 lS6,9 1 1
21 12 Vehicle Replacement 88,487 58,784 88,487 92,875
2170 Data Processing 95 ,000 67,442 95,000 103,000
2210 Heat & Light 44.900 21.532 44.900 40.000 - , --
Telephone & Communications 30,500 18,636 0,500 2
2230 Waste Disposal Services 1,250 82 1 1,250 1,250
2330 Other Machinery & Equip Rental 4,000 3,605 4.000 4,000
2420 Office Equipment Maintenance 6,500 5,395 6,500 16,200
2440 Auto & Truck Maintenance 2.000 866 2 .Ooo 6.000 -.- - - -.- - -
2451 Communications Equipment Maint 4,000 2,820 4,000 4,000
2461 Routine Building Maintenance 4,500 132
2485 Temporary Help 24,500 28,370 40,000 4,500
Approved Exp As Of 93-94 Est.
93-94 Budget 2/28/94 Expenditures
2489 Misc Contract Services 9 1,300 65,828 90,Ooo 70,000
11 100 11 707 12 300 12 OOO
11,500 4,012 8000 10 OOO
2951 Bad Debt Expense - Water Bills 10,Ooo 0 10,000 10,OOO
2984 Training 6,900 1,946 6,850
3900 Capital Equipment 25,300 18,526 23,700 27,500
TOTAL 12,125,638 7,283,616 11,682,865 12,497,795
8321 Reconnect Fees 10,000 5,560 8,000
8411 Interest 40,000 53,530 120,000 120,000
8802 Sales of Plans & Suecs 1 .000 700 1 .000 1 .Ooo
Ready-to-Serve Charges 1,400,000 1,160,200 ,000
New Account Charges 40,000 47,100 70,500 50,000
Plan Check & Inspection 40,000 17,380 26,000 25 ,000
8886 Backflow Prevention Fee 0 29,900 45,000 ,000
8888 Backflow Tester Application 0 780 1 ,000
8889 After-Hours Turn On Fee 0 400 m m ___ --- ..
8924 Meter-Service Connections 40,000 34,750 50,000 40,000
8994 Water Sales 10.020,000 6.478.500 9.700.000 9.800.000 I_
8999 Miscellaneous 5,000 4,480 5,000 5,000
TOTAL 11,701,000 8,021,570 11,977,100 12,525,400
CITY OF CARLSBAD
1994-95 BUDGET
TRAVEL DETAIL
FUND: WATER PROGRAM: WATER
ENTERPRISE OPERATIONS
DESCRIPTION OF TRAVEL OR MEETING EXPENSE
ACWA Fall 94 Conference, 3 people
ACWA Spring 95 Conference, 3 people
Water Education Foundation Tour, 4 people
AWWA CNNEV Spring Conference, 3 people
San Diego Water Group Meetings
Miscellaneous Seminars, Travel
TOTAL TRAVEL
ACCOUNT NO.
DESTINATION
Monterey, CA
S. Lake Tahoe, CA
Northern CA
Fresno, CA
San Diego
Various
501 -631 0
1994-95
BUDGET
1,400
1,400
2,500
1,200
1,000
2,000
$9,500
CITY OF CARLSBAD
1994-95 BUDGET
CAPITAL OUTLAY DETAIL
FUND: WATER PROGRAM: WATER
ENTERPRISE OPERATIONS
CAPITAL OUTLAY DESCRIPTION
Color 486/33 Laptop Computer for SCADA System
Hach DrDOO Colorimeter
Telemetry Parts for Maerkle & Ellery Reservoirs
Pipe Locator
Trash Pump
Microfilm Reader & Printer (1/3 cost to be shared with 2
other funds)
486/33 Personal Computer to replace outdated NEC
computer
1993-94 1993-94 CURRENT ESTIMATE
TOTAL CAPITAL OUTLAY $ 25,300 $23,700
ACCOUNT NO.
1994-95
BUDGET QTY
501 -631 0
AMOUNT
5,500
1,000
7,500
3,500
4,500
3,000
2,500
$27,500
CITY OF CARLSBAD
MISCELLANEOUS PROFESSIONAL SERVICES DETAIL
1 994-95 B U DG ET
FUND: WATER PROGRAM: WATER ACCOUNT NO.
ENTERPRISE OPERATIONS
DESCRIPTION OF PROFESSIONAL SERVICE
Water Master Plan Update
Water Rate Study
Miscellaneous Studies
TOTAL MISCELLANEOUS PROFESSIONAL SERVICES
501 -631 0
1994-95
BUDGET
5,000
15,000
15,000
$35,000
CITY OF CARLSBAD
PROGRAM SUMMARY
1994-95 BUDGET
Personnel
FU N D : S AN I TAT I ON
ENTERPRISE
641,420 561,199 547,200 604,251
PROGRAM: SANITATION ACCOUNT NOS. 51 1-61 10
SERVICES
M aint/Operat ion
Capital Outlay
3,750,230 3,916,187 3,751,344 3,939,204
145,400 5,000 5,000 22,500
I I I I
Grand Total 4,537,050 4,482,386 4,298,544 4,565,955
WORK PROGRAM:
To maintain approximately 113 miles of City owned sanitary sewer collection mains, 36 miles of sewer service
laterals, 13 City owned lift stations, and the payment for operation of Encina Waste Water Treatment plant.
PROGRAM ACTlVlTl ES:
PumD Stat1 on Mainten ance; Preventive maintenance of 13 sewer lift stations. Lift stations are checked twice
daily to clean, lube, inspect and repair any
malfunctioning pumps or associated equipment.
Because of safety factors and location of these
stations, two (2) staff are required to perform this
operation under normal conditions.
Main C1 eanina High pressure cleaning of mains to
eliminate stoppages. Two (2) staff members are
required to perform this task.
&taineerlng; Develop and continuously update the
computer-based mapping system. Review and correct
plans for new development. Prepare plans and
specifications for projects to replace old sewer lines
and other facilities. Administer major capital
improvement projects designed by outside engineers.
Svstem M aintenance an d ReDair ; Perform complete
preventive maintenance on the sewer facilities to
prevent a major sewer stoppage. This includes
maintaining lined, sewer manholes, and telemetering
facilities. Repair all leaks immediately to reduce sewer
outages.
N InsDection and Records; Records of lateral sizes
and depths of mains are needed for a preventive maintenance program. TV inspections of sewer mains
to identify problem areas. Two (2) staff members are
required to perform this operation.
PERFORMANCE OBJECTIVES:
1.
2.
1.
2.
1.
2.
3.
1.
2.
1.
Continue frequency of preventive
to assure continuous operation.
Convert to automated preventive
system.
Schedule preventive maintenance
by TV inspection and records.
maintenance
maintenance
as prioritized
Condition rating of televised mains to identify
and prioritize critical pipes.
Enter the existing atlas sheets onto the
computer.
Maintain plan check turn-around time at 10 days.
Thoroughly and efficiently scope all capital
projects. Design major design projects in-house.
Daily, weekly, monthly preventive maintenance
to ensure operation of all facilities.
Clean all stop up lines with minimal damages, on
24 hour notice.
Automate television inspection for tracking sewer
problems. Identify sources of inflow and
infiltration. Streamline annual cleaning and
inspection record keeping. Continue 6-year
rehabilitation program.
SIGNIFICANT CHANGES:
Evaluation of the personnel allocations between the Water and Sanitation funds showed that time was being spent
on sanitation issues and administration that was not being accounted for in the Sanitation budget. Therefore, an additional person was allocated from the Water Enterprise Fund to the Sanitation Enterprise Fund.
1100 Regular Salaries 387,000 227,751 387,000 419,000
1910 Emulover Cont Disab & Unemu 6.260 2.429 5.000 6.965 ..
1920 Employer Cont Retirement 63,340 35,860 55,000 66,552
1930 Employer Cont Work Comp 6,580 4,385 7,000 9,100
1970 Employer Cont Soc SecMedicare 1,190 495 1,200 1,634
SUBTOTAL 561,199 328,565 547,200 604,251
46,800 32,633 47,154
21 12 Vehicle Replacement 29,797 19,865 29,500 29,500
2130 Insurance 62,690 4 1,793 62,690 60,800
2150 Street Patching 10,000 0 0 10,000
2190 Misc Serv From Other Depts 3 16,000 2 10,665 3 16,OOO 31
2210 Heat &Light 42.000 24,440 42.000 42.000 -
2220 Telephone & Communications 5 ,ooo 1,033 2,500 2,500
2240 Water 2.000 1.517 2.500 2.000
2330 Other Machinery & Equip Rental 4,000 3.48 1 4,000 4,000
2360 Leases 0 7,000
2440 Auto & Truck Maintenance 0 0 0 1,500
2479 Misc Professional Services 30.000 9.157 20.000 35.000
2485 Temporary Help 3,000 3,558 4,000 3,000
2489 Misc Contract Services 90,000 9,577 20,000 90,000
2494 Encina Plant Services 1.969.000 1,090.813 1.969.000 2.000.000
2520 Dues & Subscriptions 3,000 0 3 ,ooo 3,000
2530 Postage 20.000 13.168 20.000 20.000 ~. ,- - - ~. Y
2540 Printing 1,300 0 1,000 1
2550 Office Supplies 1,200 0 1,200 1,200
2551 Office Furniture & Equipment 9,800 0 9,800 1,500
2621 Parts - Spec Dept Equipment 22,300 1,512 5,000 20,000
4,500 1,202 3 000 4000
2660 Smcial DeDartmental Sumlies 50.000 1 1.088 25.000 40.000 -.- - .- - - 1.
Computer Software 1,000 0 500 800
2984 Training 1.200 90 1 .000 1.450 Y
3900 Capital Equipment 14,700 2,906 5,000 22,500
TOTAL 4,496,186 2,370,906 4,298,544 4,565,955
8411 Interest 40,000 183,200 200,000 200,000
8885 Plan Check & Inspection 40,000 0 0 0
8921 Sewer Lateral Connections 8,000 2,500 2,500 2,500
TOTAL 4,376,960 3,191,800 4,667,500 4,667,500
CITY OF CARLSBAD
TRAVEL DETAIL
1994-95 BUDGET
FUND: SANITATION PROGRAM: SANITATION
ENTERPRISE SERVICES
DESCRIPTION OF TRAVEL OR MEETING EXPENSE
~
California Water Pollution Control Association, 3 people
Miscellaneous Seminars, Travel
TOTAL TRAVEL
ACCOUNT NO.
DESTINATION
Palm Springs
Various
51 1-61 10
1994-95
BUDGET
1,200
1,000
$2,200
CITY OF CARLSBAD
CAPITAL OUTLAY DETAIL
1 994-95 B U DG ET
FUND: SANITATION PROGRAM: SANITATION
ENTERPRISE SERVICES
CAPITAL OUTLAY DESCRIPTION
Flow Meter -- Home Plant
Spare Pump for Lift Stations
Airless Spray Gun
Electric Sewer Router
486/33 Personal Computer to replace outdated Epson
Ventilator for Confined Spaces
Microfilm Reader and Printer (1/3 cost to be shared with 2
other funds)
1993-94 1993-94
CURRENT EST1 M ATE
TOTAL CAPITAL OUTLAY $5,000 $5,000
ACCOUNT NO.
1994-95
BUDGET QTY
1
1
1
1
1
1
1
51 1-61 10
AMOUNT
10,000
1,500
2,000
2,500
2,500
1,000
3,000
22,500
CITY OF CARLSBAD
MISCELLANEOUS PROFESSIONAL SERVICES DETAIL
1994-95 BUDGET
FUND: SANITATION PROGRAM : SANITATION ACCOUNT NO.
ENTERPRISE SERVICES
DESCRIPTION OF PROFESSIONAL SERVICE
Sewer Mater Plan Update
Sewer Rate Study
Miscellaneous Studies
TOTAL MISCELLANEOUS PROFESSIONAL SERVICES
51 1-61 10
1994-95
BUDGET
5,000
15,000
15,000
$35,000
CITY OF CARLSBAD
1994-95 BUDGET
PROGRAM SUMMARY
FUND: RECLAMATION PROGRAM: WATER ACCOUNT NOS. 502-631 0
ENTERPRISE RECLAMATION
1992-93 1993-94 1993-94 1994-95
BUDGET CURRENT ESTIMATE REQUEST
WORK PROGRAM:
To maintain one pump station, one 1.25 million gallon reservoir, 7 miles of reclaimed water lines, and 60 reclaimed
water meters.
PROGRAM ACTIVITIES: PERFORMANCE OBJECTIVES:
Pump Statlon Maintenance: Preventive maintenance 1.
of one (1) lift station. Lift station will be checked twice
daily to clean, lube, inspect and repair any
malfunctioning pumps or associated equipment. 2.
Because of safety factors and location of this station,
two (2) staff are required to perform this operation
under normal conditions.
Engineering: Develop and continuously update the 1.
computer based mapping system. Review and correct
plans for new development. Administer major capital 2.
improvement projects designed by consultant
engineers. 3.
System Malntenance and Repair: Perform complete 1.
preventive maintenance on the facilities to prevent a
major outage. This includes maintaining control
valves, reservoir and air releases. Repair all leaks 2.
immediately to reduce reclaimed water costs.
SIGNIFICANT CHANGES:
Continue frequency of preventive maintenance
to assure continuous operation.
Convert to automated preventive maintenance
system.
Enter the as-built sheets onto the computer.
Maintain plan check turn around time at 10 days.
Thoroughly and efficiently scope all capital
projects. Design projects in-house.
Daily, weekly, monthly preventive maintenance
to ensure operation of all facilities.
Repair all leaks with minimal damages on 24
hour notice.
With the help of rebates from the San Diego County Water Authority and the Metropolitan Water District, the
Reclamation Enterprise Fund will have a positive balance at the end of Fy 93-94. However, during FY 94-95, the
Fund must begin repaying a grant from the San Diego County Water Authority and the low-interest loan from the
State Water Resources Control Board, resulting in increased operating expenses.
502-810-6310 - Recla’uned Water Enternrise Fund
1100 Regular Salaries 38,000 24,056 38,000 37,000
1840 EarnedLeave 0 874 900 0 . __ -
1910 Employer Cont Disab & Unemp 267 130 287 1 ,OOo
1920 Employer Cont Retirement 6,056 4,432 6,056 5,900
1940 EmDlover Cont Hlth & Life Ins 6.142 3.987 6.142 8.400 --
1 Employer Cont Soc SecMedicare 537 265 537
1990 Misc Employer Benefits
SUBTOTAL
278 156 278 300
52,960 35,020 53,880 54,000
2130 Insurance 1,950 1,298 1,850 600
2190 Misc Sew from Other Departments 13,500 9,000 13,500 13,500
2220 Telephone & Communications 200 0 200 100
2330 Other Machinerv & EauiDment Rental 500 0 SO0 SMI ___ --- 1.
2451 Communications Equipment Maintenance 100 0 100 100
2479 Misc Professional Services 40.000 8.272 20.000 35.000
2,489 Misc Contract Services 5,000 1,929 4,000 50,000
2490 Miscellaneous Outside Services 3,500 0 3,500
2540 Printing 100 0 100 100 -
2550 Office Supplies 300 0 300 300
2640 Expendable Tools 500 56 200 500
2660 Special Departmental Supplies 1,500 627 1,500 1,200
2668 Water Meters & Fittings 7.500 0 3 .OOo 3 .o -~--_ _,___ Y
Depreciation Expense 1 ,Ooo 0 1 ,Ooo 1 ,ooo
2940 Travel Expense 1,500 500 1 ,000 1,500
2984 Training 1,400 145 500 1,400
TOTAL 917,160 343,568 692,880 1,087,350
REVENUES - Reclaimed Water Enternrise Fund
685,400 455.1 15 600,000 750,000
8753 MWD & CWA Rebates 233,680 15 1,48 1 200,000 200,000
TOTAL 919,080 611,596 808,000 958,700
CITY OF CARLSBAD
TRAVEL DETAIL
1994-95 BUDGET
FUND: RECLAMATION PROGRAM: WATER
ENTERPRISE RECLAMATION
DESCRIPTION OF TRAVEL OR MEETING EXPENSE
Water Reuse Meetings
SD Water Reclamation Quarterly Meeting
WateReuse Conference
Miscellaneous Travel & Meeting Expenses
TOTAL TRAVEL
ACCOUNT NO.
~ ~~
D EST1 NATl ON
Various
San Diego
Unknown
Various
502-631 0
1994-95
BUDGET
200
400
500
400
$1,500
CITY OF CARLSBAD
CAPITAL OUTLAY DETAIL
1 994-95 BUDGET
FUND: RECLAMATION PROGRAM: WATER
ENTERPRISE RECLAMATION
CAPITAL OUTLAY DESCRIPTION
Microfilm Reader and Printer (1/3 cost to be shared with 2
other funds)
1993-,1 1993-94
CURRENT EST1 MATE
TOTAL CAPITAL OUTLAY $6,400 $2,000
ACCOUNT NO.
1994-95
BUDGET QTY
502-631 0
~ ~~
AMOUNT
3.000 1
$3,000 I
CITY OF CARLSBAD
MISCELLANEOUS PROFESSIONAL SERVICES DETAIL
1 994-95 BUDGET
FUND: RECLAMATION PROGRAM: WATER ACCOUNT NO.
ENTERPRISE RECLAMATION
DESCRIPTION OF PROFESSIONAL SERVICE
Reclaimed Water Master Plan Update
Reclaimed Water Rate Study
Miscellaneous Studies
TOTAL MISCELLANEOUS PROFESSIONAL SERVICES
502-631 0
1994-95
BUDGET
5,000
15,000
15,000
$35,000