Loading...
HomeMy WebLinkAbout1995-01-24; Municipal Water District; 266; Request for Authority to Destroy Files.;‘J CARLSBAD Mrd- 1ICIPAL WATER DISTRICT - -SENDA BILL i++-.*’ \B # 2% b TITLE: ITG. l.UfSe- IEPT. CMWD REQUEST FOR AUTHORITY TO DESTROY FILES 3ECOMMENDED ACTION: Adopt Resolution No. 8 9 3 , authorizing the destruction of certain files in the Carlsbad Municipal Water District’s Office. ITEM EXPLANATION This Agenda Bill is part of a continuing Records Management Program for the City. Adoption of the attached Resolution will allow for destruction of miscellaneous documents shown on the attached Exhibit “A”. Section 60200 et seq. of the Government Code provides the authority for Special Districts to destroy documents that are more than two years old. The section also requires consent of the City Attorney and the legislative body prior to destruction of any document. The documents listed on Exhibit “A” have been reviewed in accordance with the provisions of the Government Code, and the City Attorney consents to their destruction. FISCAL IMPACT None. EXHIBITS: 1. Resolution No. 89 3 with Exhibit “A” attached. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 893 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD MUNICIPAL WATER DISTRICT, CARLSBAD, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CERTAIN FILES. WHEREAS, Section 60200 et seq. of the Government Code provides authority for the destruction of certain records; and WHEREAS, the documents listed on Exhibit “A”, attached hereto and made a part hereof, have been reviewed by the Secretary; and WHEREAS, the Secretary recommends that all documents listed on Exhibit “A” are no longer required, and meet the requirements of Chapter 7 of Division 2 of Tile 6 of the Government Code Section for destruction; and WHEREAS, the City Attorney has consented to the destruction of documents listed on Exhibit ‘A”, NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad Municipal Water District, as follows: I. That the above recitations are true and correct. 2. That the Secretary is hereby authorized to destroy the documents listed on Exhibit “A”, attached hereto. PASSED, APPROVED AND ADOPTED at a Special Meeting of the Board of Directors of the Carlsbad Municipal Water District, City of Carlsbad on the 24th day of JAN. , 1995, by the following vote, to wit: AYES: Board Members Lewis, Nygaard, Kulchin, Finnila, Hall NOES: None ABSENT: None ATTEST: CLAUDE A. LEWIS, President ALETHA L. RAUTENKRANZ, Secretary ’ (Seal) EXHIBIT "A" I do hereby consent to the destruction of the following documents on file in the Carlsbad Municipal Water District office: STORAGE BOX # BOX 1: Payroll, Building BOX 2: Purchase BOX 4: DESCRIPTION DATE Request for Warrants, Purchase Orders, Inspections, Time Sheets . . . . . . . . . . l9!+91 Orders, Request for Warrants . . . . . . . . l991+2 Meter Overhead Adjustments, Abnormal Read Varifications . . . . . . . . . . . . . . . . . 7/89 - 10/91 BOX 8: Service Requests. . . . . . . . . . . . . . . . 4/90 - 9/91 BOX 9: Abnormal Reads . . . . . . . . . . . . . . . . . . . . l991-92 BOX 10: Service Request Report . . . . . . . . . . . . . . . . l991+2 BOX 13: Work Orders . . . . . . . . . . . . . . . . . . 12/86 - 7/88 BOX 14: Abnormal Read Report . . . . . . . . . . . . . . 11/88 - 11/89 BOX 17: Work Orders . . . . . . . . . . . . . . . . . . 8/74 - 8/85 BOX 18: Work Orders . . . . . . . . . . . . . . . . . . 3/88 - 4/91 BOX 19: Work Orders . . . . . . . . . . . . . . . . . . 8/85 - 6/87 BOX 20: Abnormal Reads . . . . . . . . . . . . . . . . . 4/90 - 10/90 BOX 21: Statsistical Summary . . . . . . . . . . . . . . . . . I93091 BOX 22: Abnormal Reads . . . . . . . . . . . . . . . . . . . . 1988 BOX 23: Abnormal Reads . . . . . . . . . . . . . . . . . . . . 1989 1 DATE STORAGE BOX # DESCRIRTION BOX 24: Abnormal Reads . . . . . . . . . . . . . . . . . . . . 1991 BOX 25: Abnornal Reads . . . . . . . . . . . . . . . . . . . . 1989 BOX 26: Abnormal Reads. . . . . . . . . . . . . . . . . . . . 198490 BOX 27: Abnormal Reads . . . . . . . . . . . . . . . . . . . . 1989 BOX 28: Work Orders . . . . . . . . . . . . . . . . . . . . . l974-76 BOX 29: Abnormal Reads . . . . . . . . . . . . . . . . , 11/90 -11/91 BOX 30: Meter Books . . . . . . . . . . . . . . . . . . . . . l9BH% BOX 31: Meter Books . . . . . . . . . . . . . . . . . . . . . l9BH6 BOX 32: Journal Vouchers . . . . . . . . . . . . . . 7/2/84 - 2/28/91 BOX 33-a: WorkOrders . . . . . . . . . . . . . . . . . . . ..m73 BOX 33-b: Complaints . . . . . . . . . . . . . . . . . . . . . . 198490 BOX 34: Meter Books BOX 35: Meter Books BOX 36: Meter Books Box 37: Meter Books BOX 38: Meter Books BOX 39: Meter Books BOX 40: Meter Books ..................... l98Ha ..................... I98748 ..................... x%7%8 ..................... 1984 ..................... 1984 ..................... l!377+a ..................... l977-80 2 STORAGE BOX # DESCRIPTIOh BOX 41: MeterBooks . . . . . . . . . . . . . . . . . . . ..m+o BOX 42: Meter Books . . . . . . . . . . . . . . . . . . . . . 1984 BOX 43: Journal vouchers . . . . . . . . . . . . . . 7/l/91-10/15/92 BOX 44: WorkOrders . . . . . . . . . . . . . . . . . . . ..=a BOX 45: Meter Books . . . . . . . . . . . . . . . . . . . . . 19&-66 BOX 46: Meter Books . . . . . . . . . . . . . . . . . . . . . 195861 BOX 47: Meter Payroll Journal . . . . . . . . . . . . . 7/58 - 6/76 BOX 48: Water Books BOX 49: Meter Books BOX 50: Meter Books BOX 51: Meter Books BOX 52: Meter Books BOX 53: Meter Books BOX 54: Meter Books BOX 55: Meter Books BOX 56: Meter Books BOX 57: Work Orders BOX 62: Work Orders General Ledger .............. 1958-67 ..................... l966-70 ..................... -70 ..................... 1971-74 ..................... l97l-74 ..................... 14474 ..................... 145-76 ..................... 1981-82 ..................... 1981-82 ................... ..m -& ..................... I97579 3 STORAGE BOX # DESCRIPTION DATE BOX 63: Work Orders . . . . . . . . . . . . . . . . . . . . . l980-85 BOX 64: Work Orders . . . . . . . . . . . . . . . . . . . . . l98%36 BOX 65: Work Orders . . . . . . . . . . . . . . . . . . . . . l%6-89 BOX 67: Carlsbad Municipal Water District Payroll Records . . l989+1 BOX 68: Miscellaneous Files from Helen Hidalgo's Desk . . . . m BOX 69: Carlsbad Municipal Payroll Records . . . . . . . . . . l99O+l BOX 70: Carlsbad Municipal Payroll Records . . . . . . . . . . 198491 BOX 165: Journal Entries . . . . . . . . . . . . . . . . . . . 1987-88 BOX 166: Journal Entries . . . . . . . . . . . . . . . . . . . l988+9 RONALD R. BALL, CITY ATTORNEY