HomeMy WebLinkAbout1995-03-21; Municipal Water District; 274; Sewer Manhole ReplacementI I f”-<
CARLSBAD M1 -‘ICIPAL WATER DISTRICT - 4;ENDA BILL f+ “y?$+ 0 ’
TITLE: Approval of Emergency Action Taken by %
Staff for Sewer Manhole Replacement and DEPT. HD. p-=f
Appropriation of Funds from the Sewer CITY ATTY
DEPT. ’ CMWD Fixed Asset Replacement Fund 4iF CITY MGR.
RECOMMENDED ACTION:
Adopt Resolution No. confirming staff actions, waiving bidding procedures as 89 ?
set forth in Carlsbad’s Purchasing Section 3.28.024 and appropriating funds from the
sewer fixed asset replacement fund to cover expenses.
ITEM EXPLANATION:
On January 11, 1995, at approximately 3:00 p.m., a sewage overflow was reported in
the area of Jefferson Street and Las Flores. After investigation of the situation, staff
determined that the sewer structure involved was a collapsed manhole on the
VisWCarlsbad interceptor that was blocking flows. Arrangements had to be made in an
attempt to by-pass approximately 8,000 gallons per minute of sewage flowing through
this line from the Buena Vista Lift Station located at Jefferson and Highway 78.
Continued monitoring and pumping were required throughout the repair period so
sewage would not overflow into the Buena Vista Lagoon from the lift station.
Due to these circumstances and the fact that the District does not have the equipment
to handle this particular type of emergency, Don Hubbard Contracting Company and
Contractors Eqiupment Company were called for assistance. A new manhole was
installed with the equipment and materials supplied by these two companies. The
interceptor was returned to full operation at approximately 7:30 a.m. on January 12,
1995.
The manhole reconstruction took approximately fourteen hours to repair. The staff
hours and cost for outside services are as follows:
District Staff Overtime $3,637.50
Don Hubbard Contracting Co. 7,398.99
Contractors Equipment Company 10,679.60
Total Repair Cost $21,716.09
FISCAL IMPACT:
This repair is replacement of an existing manhole and the cost, therefore, should be
paid out of the Fixed Asset Replacement Fund. Currently the Fixed Asset Replacement
Fund has over $800,000 available, so there is enough money to cover the total cost of
$22,000. Additionally, approximately 80% of this cost will be billed to the City of Vista
for their percentage share of ownership at this location.
EXHIBITS:
E
% 1. Resolution No. 89 3 .
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RESOLUTION NO. 897
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD
MUNICIPAL WATER DISTRICT, CARLSBAD, CALIFORNIA,
APPROVING EMERGENCY ACTION TAKEN BY STAFF, WAIVING
BIDDING PROCEDURES, AND APPROPRIATING FUNDS TO COVER
EXPENSES FROM THE SEWER FIXED ASSET FUND
II WHEREAS, the Board of Directors of the Carlsbad Municipal Water District of
Carlsbad, California, as determined it necessary and in the public interest to confirm
staff actions, waive bidding procedures as set forth in the City of Carlsbad’s Purchasing
Ordinance Section 3.28.024 and appropriate funds to cover expenses from the Sewer
Fixed Asset Replacement Fund; and
WHEREAS, the situation on January 11, 1995, in the area of Jefferson Street
and Las Flores constituted a sewer emergency that required immediate action; and
WHEREAS, contractors were needed to supply the equipment to repair the
sewer manhole; and
WHEREAS, the repair required staff overtime hours; and
WHEREAS, there are sufficient funds in the Sewer Fixed Asset Replacement
Fund to cover the costs of the repair.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the
Carlsbad Municipal Water District of Carlsbad, California, that:
1. The above recitations are true and correct.
2. That the emergency actions taken by staff to repair the existing manhole
are approved.
3. That the bidding procedures as set forth in the City of Carlsbad’s
Purchasing Ordinance Section 3.28.024 are waived.
II 4. That the amount of $22,000 shall be appropriated from the Fixed Asset
Replacement Fund.
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ATTEST:
ALETHA L. RAUTENKRANZ, Secretar$
(SEAL)
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2 5- That approximately 80% of the costs associated with this emergency will
3 be bill to the City of Vista for its percentage share of ownership.
4 PASSED, APPROVED AND ADOPTED at a special meeting of the Carlsbad
5 Municipal Water District held on the 2ist day of MARCH , 1995 , by the
6 following vote, to wit:
7 AYES: Board Members Lewis, Nygaard, Kulchin, Finnila, Hall
8 NOES: None
9 ABSENT: None
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