HomeMy WebLinkAbout1995-05-02; Municipal Water District; 278; Water Authority Emergency Storage Projectp
TITLE: UPDATE ON COUNTY WATER AUTHORITY EMERGENCY STORAGE PROJECT AND THE AUTHORITY'S 1995-96 BUDGET
RECOMMENDED ACTION:
This is an informational item regarding the San Diego County Water Authority and no recommendation is needed.
ITEM EXPLANATION:
EMERGENCY STORAGE PROJECT(ESP)
The San Diego County Water Authority will be deciding on the preferred alternative site for their emergency storage project in June.
Water Authority staff initially reviewed 57 sites where water could be stored, either above ground or below ground. In April of 1994, Authority staff narrowed the alternatives to four for a final environmental review.
These four alternatives vary in cost, environmental impacts and locations but each would provide 90,100 acre feet of emergency water storage capacity. The four alternatives are:
1. Moosa Canyon plus re-operation of Lake Hodges
2. Olivenhain Storage Project (formerly Mt. Israel) plus re-operation of Lake Hodges plus an expanded San Vincente
3. Expand San Vincente
4. Expanded and re-operation of San Vincente
A brief presentation and explanation of each alternative will be made by staff this meeting.
COUNTY WATER AUTHORITY 1995 - '96 BUDGET
The San Diego County Water Authority will be conducting special budget committee meetings to review the 1995-'96 operating budget and the 1995-l 96 Capital Improvement Program budget. These meetings are tentatively set for May 22, 23 and 24 beginning at 1:00 p.m. each day.
The budget review will involve finance, administration, administrative support, human resources and EBE program on the first day. The second day's budget review will include water reclamation, water resources planning, emergency project, general counsel and public affairs. The third day's budget review will finish up with operations and maintenance, right-of-
way I engineering, and the meeting will then open up for discussions.
Page 2 of Agenda Bill No. CT98
The Board of Director's goal for this year is to keep the 199% '96 budget with the 1994-'95 budget with allowances for inflation. The draft budget proposes a $16,980,234 budget for 1995-'96 compared to a 1994-' 95 budget amount of $16,126,742. The increase of $853,492 represents a 5% increase which includes inflation and a new Department level program This new program involves creation of an Imported Water Resources Deptment consisting of three individuals that would work with the Water Authority's Metropolitan representatives on all issues concerning Metropolitan Water District and the County Water Authority.
FISCAL IMPACT:
This is an information item and there is no fiscal impact at this time.
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April 25, 1995
TO: FINANCIAL MANAGEMENT DIRECTOR
FROM: GENERAL MANAGER
SDCWA “DRAFT” BUDGET FOR 1995 - ‘ 96
I went to the Water Authority’s budget presentation last Thursday, April 20 and received
the attached handouts. I am sending these to you for your review and at the Mayor’s
request. He wants some comments as to the Authority’s proposed budget and if there
is anything that appears out of line.
Now for some of the explanations on the “operating” budget.
1. The Board set a target of $15,865,000 as a baseline (not including inflation). The
new proposed budget totals $16,980,234. This is an increase of 5%. (see
bottom of pp. 1 and table on pp.5.) Again this does not include the CIP budget.
2. At the top of pp. 1 the $16,100,000 represents current year 0 & M, the <-
$1,100,000~ represents the ultra-low toilet program and shows it being
capitalized over a long-term debt. The third line shows CIP labor shift. There is
some engineering dedicated to 0 & M, so they are shifting $300,000 out of the
capital program into the operating budget.
3. The $450,000 in labor and benefits category includes salary adjustments that are
tied to the CPI and some additional benefits. The $115,000 for inflation on other
materials assumes a 3% inflation factor.
4. The $150,000 for adjustment finance system is for the 2nd year of a 2 year
program to update the finance system through the purchase of off-the-shelf
finance software.
5. The above figures, therefore, result in an adiusted baseline target of $16,015,000.
6. The net baseline budget request totals $15,941,000 and includes all of the above
adjustments. j can’texplain why this number is different from the adjusted target
of $16,015,000.
Page 2
7. The decision to be made by the Board through the various committees are listed
on the left under “Plus; Decision Packages”.
a.
b.
C.
d.
8.
MWD activities - This is probably the most controversial. It involves setting up
a new department tentatively called “Imported Water Resources Department”.
Presently higher level staff from the different departments in the CWA spend
time up at Met. They get involved in issues such as Met’s “Integrated
Resources Plan” (IRP), Met’s pipeline 6 project and various other Met issues
that involve CWA. This situation takes staff away from their day-today duties.
At the request of the CWA directors that also serve as CWA representatives
on the Met board this item was put in this year’s budget for a decision by the
full board. The monies budgeted will cover three staff people, one at the
department head level that lives in Los Angeles and works in an L.A. office,
possibly in the Met office building. The budget also includes setting up this
office and travel expenses for the other two staff people who will probably be
from the San Diego area. The department head level employee will act as
a liaison and have contact with CWA’s 6 Met representatives. The proposed
budget for this line item is shown in the first table on pp. 3 as $637,000. The
present budget that utilizes existing staff is $310,000. The increase is
represented on pp. 1 and shown as $527,000. Therefore, the new total is
$837,000 which equates to the #‘s on pp. 3.
The mobile science van is shown as a $55,000 increase to the budget. This
is supposed to be “seed money” to purchase a van and tie-into the county’s
public affairs program through the county’s office of education. This will be
an ongoing program.
The public affairs specialist line shows a $61,000 budget increase. This will
go toward the addition of a 4th person in CWA’s public affairs department
that will act as a governmental liaison and public relations person throughout
the county.
The advertising campaign line, showing $365,000 is meant to augment
current programs and activities. (If these programs are related to specific
capital projects, I think it should be budgeted out of the CIP budget.)
The total decision package totals $1,03&000 and the Board will have to
decide on any, all or none of the specific items.
. Page 3
This was a meeting to present the budget to the committee and the only questions
allowed at this time was to clarify what the numbers meant and how they added up.
Questions leading to decisions on specific line items were deferred to the specific
committee work sessions tentatively scheduled for May 22, 23 and 24.
questions on the CIP budget and the meeting adjourned.
RJG:MG
cc: City Manager /
Special Budget Committee
April 20,1995
Baseline Budget Calculation:
Current Year O&M and Operating Equipment
ULFT CIP Labor Shift
Subtotal
S 16,100
<-l,lOO>
300
$ 15,300
Labor % Benefits Per MOU $ 450
Inflation on Other Materials & Supplies 115
Total Inflation $ 565
Baseline Budget Target $ 15,865
Budget Subcommittee Target
Adjustment Finance System
Adjusted Baseline Target
$ 15,865
150
$ 18,015 <
FY 1995-96 Operating Budget Request
Net Baseline Budget Request $ 15,941
Plus: Decision Packages
MWD Activities
Mobile Science Van
Public Affairs Specialist
Advertising Campaign
Engineering - Clerical Assistant
Total Decision Packages
$ 527
55
61
385
Total W 1995-98 Budget Requested $ 18,980
. .
FY 1995-96 Budget Projection
FY Budgei 1994-95
GM - Operating
GM - Equipment Purchases
$ 300,000
83,000
General Counsel 90,ooo
Total Unspent Contingency Funds $ 473,000
Unspent Contingency Funds
Less: FY 1994-95 Projected Actual
Total Unspent Budget
Labor and Benefits
Outside Services
Misc.
Total
Department
Public Affairs
Administration
Reclamation
Right of Way
Planning
Planning
Total
$ l&126,742
<473.000>
$ 15‘653,742
s 14.493.939
s 1.159.803 7.40%
Major Expense Categories Under Spent
$ 241,795 1.50%
553,164 3.50%
130.228 0.80%
$ 925,687 5.80%
Causes For Under Spent Outside Services
Amount Description
d 73,000 Advertising Services
25,000 Office Space Study
20,000 Financial Assistance Program
47,000 Outside Repair, Scanning Document Senrice
321,000 Conservation Program
42.000 Environmental Program
$ 528,000 > <
MWD Activity Program
perations & Maintenance
Estimate 1994-95
Staff Months
15
10
2
12
8
3
83
Budget 1995-95
Staff Months
38
6
2
8
4
:
Fiscal Year 1995-96 Budget
MWD Activity
Labor and BenefW
Financial Analysis
Legal Reviews
Office and Equipment Rental
Other Expenses
Office Furniture/ Computers
TOM
3 551,000
75,000
18,000
75,ooo
33,000
13,ooG
72.499 jl 837,000
3
San Diego County Water Authority
Total
FY Budget M Budget
Actual 1995-96
$ 8,766,22S $10,235,674
3,528,989 3,880,907
113,863 125,600
607,120 538,805
515,342 572,720
229,593 264,570
806,817 1,276,242
905,990 1,100,716
(980,000; (1,035,000)
$14,493,939 $16,980,234
Variance
(291,246)
14,055
(40,916)
(5430) 25,930
38,697
92,678
(55,000~
$ 853,492
Percent
11%
-8% 1
11%
-8%
-9%
9% 2
3%
8% 3
5%
SK
1. UlJT (1 ,OOO,OOO), Advertising Campaign $365,000, MWD Activity $100,000
2. Office and Equipment Rentals - MWD Activity $25,000
3. Finance System $150,000, Office/Computers MWD Activity $50,000
Public Affairs
CIPOvehead
Totals
Budget 1994-95 Compared to Budget 1995-96
Division and Accounts
M Budget
1994-9s
$ 842,943
313,700
FY 1994-96
Actual S 807,000
3,600
348,650
400
709,650
106,000
(115,000~
$ 2,209,943
282,650 w
2,000
242,900 w
397,950
6,000
(115,000;
S 1,623,SOO
FY Budget M 1994-9s
1994-9s Actual
$ 696,998 S 677,000
371,948 298,444
100 s
26,750 41,369
1,600 1,152
5,800 4,785
41,365 34,508
3,500 m
(35,000] (35,000~
$ 1,113,281 S 1,022,258
FY Budget FY 1994-9s
1994-9s Actual
$ 1,301,502 S 1,208,433
380,531 383,100 w a
139,080 134,778
950 1,900
18,300 17,800
124,725 106,836
473,838 511,524
(250,000~ (250,000]
5 2,188,926 S 2,114,371
FY Budget
1995-96
S 1,103,824
389,700 s
3.600
288,650
25,400
732,900
155,749
(115.000~
S 2.564.823
W Budget
1995-96
$ 833,961
752,716
100
25,850
1,500
5,250
40,610
4,500
(90,000]
s 1,574,507
FY Budget
199586
$ 1,448,160
494,246 a
105,110
1,650
25,800
129,650
523,387
Variance Budgot to Budget
S 260,881
76,000 -
w
W,OW s
23,250
49,749 v
S 374,880
Remarks ~~~ PerrM 1
20%
0%
0%
-21%
0%
3%
32%
I MWD activity, 3 staff positiw
Total 527
Variance I
s* t0 13udgca Percent Remarks
S 136,983 16%
380,768 51% Public Affairs Specialist 61 m 0% Advertising Program 38!
(9001 -3% Mobile Science Van g
(3001 -20% Total 501
wol -10%
(775) -2%
1,000 22%
(55,000) 61%
S 481,226 29%
Maintenance Contracts
5
Variance 3udgd to Budge!
S 80,785
34,300 -
2,275 m
1,500
(8,550; s
Human Resources N Budget
1995-96
s 458,539
148,800 s
9,225 e
1,500
88,850 s
(155,000]
$ 545,714
Actual
S 425,000
113,875
2,100
4,750
150
858
91,500 s
Percent
13%
Remarks
112,300 s
8,950 m
23% Increase Authority Wide
0% Training 35
25%
0%
100%
-8%
0%
0%
17%
I - i
FY Budget 1 Variance FY Budget FY 1994-95
1994-9s Actual
S 191,599 s 194,840
48,150 42,850 s w
81,700 74,800 s s
28,700 32,700
8,950 5,450 s .
B
s 357.099
I
S 350,440
FY Budget
1994-95
S 142,251
5,474 w
1,700 -
w
37,950 m
FY 1994-9s
Actual
$ 159,300
3,373 s
1,481 s
s
30,099 m
1995-96
S 207,250
49,350 .
79,850 B
31,000
9,850 w
Percent
8%
Remarks SW to Bud@
S 15,851
3,200 8%
0%
-3%
0%
7%
7%
WW
2,300 0% ---I 0%
5% I s 378.900 I S 19.801
[EBE FY Budget
1995i6
s 180,092
Variance Budget to Bud@
s 17,641
1,528 w
2,000 w
22%
0%
54%
0%
0%
11%
0%
0%
78%
42,450 4,500
(180,OOC) (180,000) (180,000) w
S 7,375 $ 14,253 S 33,242 $ 25,887
CIP Overhead
Totals
6
FY Budget FY 1994-9s
1994-9s Actual
$ 509,831 s 484,700
710,550 892,135
225 12
1,850 1,800
1,000 1,000 w 800
23,250 17,700 . m
s s
S 1,248,508 S 1,197,747 -
FY Budget FY 1994-95
1994-G Actual
S 918,417 s 910,451
1,675,884 -
7,210
810
82,055
7,100 e
S 2,671,478 $ 2,252,533 S 1,892,740
FY Budget
1994-9s
s -
1,150 m
7,395
420 s
17,480
w
S 28,425
1,275,858 w
18,025
801
210
45,122
2,488
Actual
S 4,569
3,590 s
4,592
657
374
8,541
w
S 22.323
FY Budget
1995-96
s 555,385
899,300
1,800
1,000
I
23,850 400
S 1,280,915 S 34,409
FYBudget
1995-96
S 887,485
711,750
13,210
700
51,815
28,000
FY Budget
1996-96
s -
3,890 s
4,255
240
15,425
18,200 w
41.810
Variance
Budget to Budget
S 45,534
(11,250)
(225)
(50) s
Percent
8%
-2%
0%
-3%
0%
0%
2%
0%
0%
3%
Outside Printing
Variance I I
Budget t0 B* Percent Remarks
S (30,952) -3%
(984,134) -135% Planning Eton Analysis 5C - 0% 4x4 Truck 24
8,000 45% ULTF to CIP gJg
(110) -18% Total -92e s
(10,440) -Ekl
20.900 75% w 0%
$ (978,738) -58%
Variance s~dpt t0 B* Percent Remarks
s - ,O%
2,540 89% M 0%
(3,140) -74%
(180) -75% w 0%
(2,035) -13%
18,200 100%
Upgrade GIS Computer II
M 0%
S 15,385 37%
7
,. -
c
FY Budget M 1994-9s
1994-9s Actual
S 189,272 S 330,054
18,830 20,890
w 22
12,785 12,700
1,200 950
10,400 5,700
48,190 35,800
21,900 21,900
s 300,;57 s
s
428,016
N Budget Variance
1995-99 BudgettoB~
$ 453,141 s 263,869
35,180 18,350 B m
12,640 (125)
1,020 (180)
5,900 (4,500) 56,435 8,245
31,380 9,480
s 595.s96 s
.
295,139
Remarks Percent
58%
52%
0%
-1%
-18%
-76%
15%
30%
Clerical Assistant 11
CIP Labor Shill 25c
Total 261
I 0% I 50%
FY Budget FY 1994-95 Variance 1 FY Budget
1995-96
S 559,893
77,750 e
7,500
3,000
2,000
13,522
6,000
199~is Actual
S 532,441 $ 483,000
Budget to Budget Percent
S 27,452 5%
Remarks
87,500 w
10,050
3,000
1,200
9,300
37,000
(9,7W -13%
. 0%
(2,550) -34% e 0%
800 40%
4,222 31%
(31,000: -517%
40,000
7
9,000
3,200 s
15,ow
2,000 M
S 552,207
Clbbverhead
Totals
s
S 680,491
.
FYBudqett PY 1994-9s FY Budget Variance
Actual 1995-96 SW to Bud@
S 2,750,OW S 3,214,870 S 145,467
Percent
5%
Remarks
16% 4 TN&S, new Vehicles
11% (2 replace, 2 new)
-3% 2 Pool Cars
2% Telephone
-3% 50 KW Generator
25% 6 Yard Dump TNCA
-7% Total
0% SD Maintenance Transfer
357,063 404,175 63,839
111,722 125,500 14,280
301,312 270,915 (8,855:
262,725 274,510 5,760
166,768 187,720 (6,120:
12,096 53,280 13,320
362,100 333,500 (24,200:
340,336
111,220
279,770
268,750
193,840
39,960
357,700
(70,wq
s 4,590,779
mww (70,000)
- $ 4,253,786 S 4.794.270 S 203,491 4% 1 from Planning to 0aM
.
.
General Counsel
Labor and Beneffls
Services
Automotives
Supplies
Utilities
leases/Rent
Other Expenses
Equipment
Clb bvemead
Totals
FY Budget
1 ssr-ss
$ 321,789
109,800 w
1,100
SW s
21,270
1,000
Actual
S 332,078
FY 1994-95
15,361
I - 713
I 107 a ~ 6,215
FY Budget
1995-96
S 355,274
109,450 s
1,550
250 w
20,205
(175,WO~
s 311,729
Variance I
ski+tt to Budget Percent
S 33,485 9%
(350) 0% m 0%
450 29%
(250) -100% w 0%
(1,065) -5%
(1,000) 0%
s 1 0%
S 31.270 1 10%
Remarks