HomeMy WebLinkAbout2001-07-24; Municipal Water District; 504; Lake Calavera Improvements & DesignCARLSBAD MUNICIPAL WATER DISTRICT -AGENDA E
4B# 504 -- TITLE- APPROVE AND AUTHORIZE
AMENDMENT NO. 1 TO AGREEMENT WITH YITG. 7/24/01 CGvL ENGINEERS FOR ADDITIONAL PRE-DESIGN
DEPT. ENG SERVICES RELATED TO LAKE CALAVERA IMPROVEMENTS,
PRELIMINARY DESIGN REPORT, PROJECT NO. 38211
RECOMMENDED ACTION:
CITY MGR. ,j&
Adopt Resolution No., \\ag IO approve and authorize Amendment No. 1 to agreement with
CGvL Engineers for additional pre-design services related to Lake Calavera Improvements, Preliminary Design Report, Project No. 38211.
ITEM EXPLANATION:
On June 15, 2000, an agreement by and between the Carlsbad Municipal Water District and CGvL Engineers was made and entered into for necessary engineering design services for
preparation of Lake Calavera Improvements, Preliminary Design Report. The improvements
include: inlet/outlet works repair; spillway remediation; access road improvements; water-quality
control; and site control options. Mid-course study findings indicate that it would be prudent to
perform additional investigations of existing facilities to support recommendations for final design.
These tasks include: video survey of inletloutlet works; sediment, soil, and water quality testing; conduct bottom soundings; and agency review.
FISCAL IMPACT:
The proposal submitted by CGvL Engineers was in the amount not-to-exceed $40,000. Following is
a breakdown on the project cost:
LAKE CALAVERA IMPROVEMENTS t ‘ s‘:,b;$: ;,,;,;:,,:,,* ;;* ,‘: __ ‘, _: :, z” it,,: i ” _ +, Ii*: L ,,!< i A__ .:’ ‘.Y ;,, $ .I; ‘,$ :~“~“‘j:’ -mm$?~$.$i; j ‘I i Cl_, ,:I I,‘, ‘<i j ::;,,*, I It’ >,. ,De~cr;ip~l~ir,~::~~~~,;~~~: I”$jvz :, , ” .:“I(: ::, t/r‘;,, !, :‘;, (. ., I, ( _,j( $ @&i&co& ,, : ; 2:’
Preliminary Design Report $80,305
Contingency $9,695
Additional Pre-Design Services $40,000 ~~~)iA@~CQ$~~:;f2;~ rillEll!:it’li,i~~~~~~~~~ ,irrj:l”$ f ,_:_ ; $1, !l; i@j;f I”; ;jj I: “l , ,, s,> sls 4 j I “.U(ISTJ~G~~;QP&RbP!RI~TION”FQ;d’i~K~~ICALAVE
..‘t”‘iiti;$l38l:go($ :y
r;sdc’i~loNp& ~PPRoPRIATIQN;~,I!~,:~: ;;I 1;; yj;;‘;;; 1;” : : $l&o~:I :;:-I .^ I_ _i_:; ___ : ‘; ,;;O&’ i 3,:
EXHIBITS:
1.
2.
Location Map.
Resolution No. I 1w of the Board of Directors of the Carlsbad Municipal
Water District to approve ana aurnorize execution of Amendment No. 1 to agreement with
CGvL Engineers for additional pre-design services related to Lake Calavera Improvements,
Preliminary Design Report, Project No. 38211.
3. Amendment No. 1 to agreement with CGvL Engineers for additional pre-design services related to Lake Calavera Improvements, Preliminary Design Report, Project No. 38211.
LOCATION MAP
C/TY OF OCfIANSlfE
CITY OF CARtSBAD
PRO&EC
‘h NOT TO SCALE
’
PROJECT NAME LAKE- CALA VERA lMPROVEMENTS 7:;;;; EXH’B’T F’REMMVARY DESIGN REPORT 38211 I
-‘wrl tv!!S CAHLZBALI EN~NEERING MPI.
RESOLUTION NO. 1128
A RESOLUTION OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT (CMWD) TO APPROVE AND AUTHORIZE AMENDMENT NO. 1 TO AGREEMENT WITH CGvL ENGINEERS FOR ADDITIONAL PRE-DESIGN SERVICES RELATED TO LAKE CALAVERA IMPROVEMENTS, PRELIMINARY DESIGN REPORT, PROJECT NO. 38211.
6 WHEREAS, on June 15, 2000, the Board of Directors of the Carlsbad Municipal Water
7 District of Carlsbad, California, approved an agreement with CGvL Engineers for the Preliminary
8 Design Report for the Lake Calavera Improvements (the “Agreement”); and
WHEREAS, based on mid-course study findings, the Board of Directors of the Carlsbad
9 Municipal Water District of Carlsbad, California, has determined it necessary and in the public
IO interest to amend the Agreement to provide additional pre-design services related to the
” Preliminary Design Report for the Lake Calavera Improvements; and
12 WHEREAS, the work contained in Amendment No. 1 will be provided at a cost
13 not-to-exceed $40,000 and there are sufficient funds in the existing appropriation.
14 NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of Carlsbad Municipal
1s Water District of the City of Carlsbad, California, as follows:
16 1. That the above recitations are true and correct.
2. 17 That Amendment No. 1 to the Agreement is hereby approved and the President is
18 authorized and directed to execute said Amendment No. 1.
19 PASSED, APPROVED AND ADOPTED at a special meeting of the Carlsbad Municipal
II Water District held on the 24th day of JULY , 20
2001 by the following vote, to wit:
21
22
AYES: Board Memb Kulchin, Finnila, Nygaard, and Hall.
23
24
25
(SEAL)
AMENDMENT NO. 1 TO AGREEMENT
WITH CGvL ENGINEERS FOR ADDITIONAL PRE-DESIGN SERVICES RELATED TO LAKE CALAVERA IMPROVEMENTS
PRELIMINARY DESIGN REPORT, PROJECT NO. 38211
B
r* This Amendment is entered into and effective as of the 3 day of
Lj &+.I 5 + 9 I zoo+L, amending the agreement dated June 15, 2000 by and
between the Carlsbad Municipal Water District, a Public Agency organized under the
Municipal Water Act of 1911, and a Subsidiary District of the City of Carlsbad, (“District”), and
CGvL Engineers, a California “S” corporation (“Contractor”) for additional pre-design services
related to Lake Calavera Improvements, Preliminary Design Report, Project No. 38211.
RECITALS
WHEREAS, the initial agreement, dated June 15, 2000, identified a scope of
work to provide the necessary engineering design services for preparation of Lake Calavera
Improvements, Preliminary Design Report; and
WHEREAS, the parties to this aforementioned agreement desire to alter the
scope of work as follows: provide pre-design work involving field surveys, sampling, testing and
analysis, in addition to agency review; and
WHEREAS, a supplemental scope of work and fee schedule have been
negotiated and agreed to between the parties hereto, and shown on Exhibit “A” Scope of
Services and Fee;
NOW THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, the District and Contractor agree as follows:
1. Contractor shall provide services as outlined on the attached Exhibit ‘A”.
2. District shall pay Contractor for all work associated with Paragraph 1
above, on a time and materials basis not-to-exceed $40,000. Contractor shall provide District
on a monthly basis, copies of invoices sufficiently detailed to include hours performed, hourly
rates, and related activities and costs for approval by District.
7/25/00
3. Contractor shall complete all work outlined on the attached Exhibit “A” by
September 30,2001, or by the expiration of the agreement amended hereby.
4. All other provisions of. the aforementioned agreement entered into on
June 15, 2000, by and between District and Contractor shall remain in full force and effect.
5. All requisite insurance policies to be maintained by the Contractor shall
include coverage for the amended assignment and scope of work.
Acknowledged and Accepted:
CONTRACTOR:
CGvL ENGINEERS, a California
CARLSBAD MUNICIPAL WATER DISTRICT, a
Al-TEST:
-A??/ /7 , we;-
M. WOOD 0 i&h~i~E I
Secretary ’ (sign here)’
/iifi@.J Iti. Q&f 1,
(print name/title)
(Proper notarial acknowledgment of execution by crY97~ACclld~ must be attached.)
(President or vice-president and secretary or assistant secretary must sign for corporations. If
only one officer signs, the corporation must attach a resolution certified by the secretary or
assistant secretary under corporate seal empowering that officer to bind the corporation.)
(If signed by an individual partner, the partnership must attach a statement of partnership
authorizing the partner to execute this instrument.)
APPROVED AS TO FORM:
RONAL R. BALL
7/25/00
CGvL
ENGINEERS
May 4,200l
Mr. William E. Plummer
Deputy City Engineer
City of Carlsbad
1635 Faraday Avenue
Carlsbad, CA 92008-73 14 90 1-2000~25
Subject: Additional Pre-design Tasks for Lake C.alavera Immediate~bnprovements
Dear Mr:, Plummer:
Carlsbad Municipal Water District (CMWD) has undertaken an engineering study for
improvements to Lake Calavera. ,Cathcart Garcia von Langen (CGvL) Engineers in
conjunction with Powell/PBS&J is performing this work. Mid-course study findings
indicate that it would be prudent to proceed with a series of pre-design tasks over the next
two months, to support final design. If award of final design were to proceed in July -of
this year on a fast-track basis, it is anticipated that the Lake Calavera immediate
improvements could be completed by November of next year (2002).
The proposed scope of work and schedule for the pre-design tasks is attached as Exhibit 1.
These tasks have been discussed with you and/or your staff over the past several weeks and
would be in addition to those under our current engineering service contract. Each of the
ten tasks is described in terms of approach, methodology, results and time duration. The
pre-design work involving field surveys, sampling, testing and analysis, as well as agency
reviews would be carried out over approximately the next eight weeks during completion
of our study report. Results and work products could be incorporated in the final report as
well as subsequent facility design.
For this additional work, we propose to use essentially the same project team as for the
study, with some additional subcontractors for the field services. Key members of this
team have performed similar work for CMWD in the ,past. All team members have-
confirmed availability to pursue this work in a timely manner.
Service fee estimates for the ten tasks are presented in Exhibit 2. We propose our
engineering services for the above-noted scope of work to be completed within two months
of notice to proceed, on a time-and-materials basis for a total fee not to exceed ‘$40,000
without additional CMWD authorization. This fee includes the cost of the subcontractors
needed for the noted field services. To further expedite the work, we will proceed on the
basis of your verbal authorization, with written authorization to immediately follow.
6 Hughes l Suite 100
Lrvine l California l 92618
(949)454-3600 l FAX (949)454-3601
Website l www.cgvl..com
We appreciate this opportunity to offer these additional engineering support services to
0, and look forward to continue working with you and your staff on this important
project. Please call me at (949) 454-3600 if you have any questions regarding this service
extension proposal.
Very truly yours,
CATHCART GARCIA VON LANGEN
.u#.&&
David L. Roohk
Vice President.
DLR:mk
Enclosures (2)
cc: Terry Smith, CMWD
Jim Cathcart, CGvL Engineers
Jim Rasmus, Powell/PBS&J
CGtiL
ENGINEERS
No. Task
1 Inlet/outlet (I/O)
tower survey
2 I./O pipeline/box
survey
3 Bottom soundings
4 Sediment testing
5 Soils, materials
testing
6 Water quality
testing
7 City review
8 Resource agency
reviews
9 DSOD review
( 10 ( Project admin.
Description
(Approach/Methodology)
Remote video cam of interior
using subcontractor with
visual/photo recon of box
structure and lower end of
pipeline
5 transects with sonic depth
finder, 3 within upper portion of
reservoir, 1 close to tower/toe of
dam
3 samples: l-mid, 2-u/s end,
chemical lab analysis
2 soil samples at ends of dam, and
geotech assessment of spillway
channel, dam materials, wetlands
3 samples: upper, mid and lower
Planning level department review
CDF&G, possibly USF&WS,
Army Corps of Engineers, other
Immediate improvement project
focus
Schedule/budget
Results/Product
Identify obstructions,
condition of structures,
potential constraints on
design in report with backup
videotape copy
Document degree and extent
of siltation/sedimentation
within lake
Sediment analysis report
including
recon-level assessment of
soils and parent materials in
spillway channel, tower area
and upstream drainage area
Chemical & bacteriological
characterization
Concept approval of overall
plan for Lake Calavera immediate improvements
Fatal flaw analysis, identify
mitigation measures for plan
Concept approval to proceed
with design of immediate
improvements
60-days completion
Schedule
May (2wks)
May/June
(2 wks)
June
(2wks)
June
(4 wks)
June
(2wks)
(8 wW
CATHCART GARCIA VON LANGEN, INC.
CGvLENGINEERS
Schedule of Hourly Billing Rates
Effective Januug I to December 31,200O
En&wring
0 Principal
Cl Managing Engineer
0 Supervising Engineer
0 Senior Engineer
0 Engineer
0 Associate Engineer
0 Assistant Engineer
Construction
0 Construction Manager
0 Resident Engineer
0 Inspector II
0 Inspector I
Technical
0 CAD Manager
0 Lead CAD Designer
0 Senior CAD Designer
0 CAD Drafter
0 Engineering Technician II
0 Engineering Technician I
Administrative
0 Administrative Assistant
0 Word Processor
0 Clerk
Hourlv Billing Rate
$140
$125
$110
$96
$82
$74
$65
$100
$75
$60
$50
$86
$70
$62
$50
$51
$45
$49
$40
$35
M:\Acc.tg\BiU RatesW-Rare.Doc
CATHCART GARCIA VON LANGEN
CGvLENGINEERS
Direct Expense Charges
Effective Januury I to December 31,200O
Direct expenses to projects are charges incurred by Cathcart Garcia von Langen
Engineers for such items as computer time, automobile mileage, transportation,
equipment rental, testing services, postage, communications, reproduction, travel and
living expenses, and subconsultants.
Charges for miscellaneous direct expenses are included as part of the hourly billing rates
for each labor category, and include standard software and computer usage, normal
communication and postage, and minimal in-house photocopying. Charges for other
direct expenses are billed at the actual cost or charge out rate, plus a service charge of 10
percent for expenses, and 10 percent for subconsultants. Other direct expenses include:
Cl Subconsultants
0 Transportation
Cl Travel and living expenses
Cl Computers with engineering analysis programs at $10 per hour
Cl Check prints at $1 each
Cl Black and white, and color plots from $8 to $42 each, based on sheet size, complete
list available on request
Cl Mileage at $0.32 per mile
Cl Scanning text and photographs, $7 per scan
0 Photocopies at $0.10 per copy
0 Outside photocopy, blueprint, printing or plotting services
Cl Equipment rental
0 Testing services
0 Special postage, handling or messenger service
M:\Acctg\siU Rates\DdcJst3Q.Doc
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0 1997 Reproduction prohibited. Reorder from Merchants Bonding Company, 800-777-9126. 7199
RECEIVED CGvL
ENGINEERS JUN 12 2001 TRANSMITTAL
1
DEPARTMEN;
To: Melissa Ruth Date: June 11,201
City of Carlsbad I File No.: 224-01/14
Public Works - Engineering
1635 Faraday Avenue
Subject: Lake Calavera Improvements
Carlsbad, CA 92008-73 14
THE FOLLOWING ITEMS ARE TRANSMITTED AS CHECKED BELOW:
17 For approval
0 For your use
q As requested
0 For review and comment
Copies Description
2 Executed and Notarized Agreement Amendment No. 1
REMARKS: Please note we adjusted the schedule in Exhibit A. This should not affect the completion date specified in the agreement.
PIwe call with questions or other needs. Thanks.
Signed: v David L. Roohk
If eltclosures are not as noted, kindly notify us at once.
U:\PROJEff~arlsbod22dZokrCnIaPDR.00I\ag~~Tr~s5.doc
6 Hughes l Suite 100
Irvine l California l 92618
(949)454-3600 l FAX (949)454-3601
Website l www.cgvl.com