HomeMy WebLinkAbout2002-05-07; Municipal Water District; 527; Membrane Filtration Equipment System/ CARLSBAD MUNICIPAL WATER DISTRICT -AGENDA BILL
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LRit 527 I TITLE: AWARD OF CONTRACT FOR THE .-.. PROCUREMENT OF THE MEMBRANE FILTRATION
EQUIPMENT SYSTEM FOR THE
CARLSBAD WATER RECYCLING FACILITY ATG. 5/07/02
lFPT FNC I PROJECT NO. 3675-2
RECOMMENDED ACTION:
Adopt Resolution No. 11*7 accepting bids and awarding the contract for the
procurement of the Membrane Filtration Equipment System for the Carlsbad Water Recycling
Facility, Project No. 3675-2.
ITEM EXPLANATION:
The proposed Carlsbad Water Recycling Facility (CWRF) provides advanced tertiary treatment of
the secondary treated water from the Encina Water Pollution Control Facility with a capacity of
4 million gallonslday (MGD). The CWRF will be located on the vacant site adjacent to, and south of,
the existing Encina Water Pollution Control Facility, see Exhibit 1.
A part of the CWRF treatment process uses micro-filtration. The configuration of the micro-filtration
equipment from each supplier is different and, therefore, the supplier needed to be known in
advance so the final design of the CWRF could be completed. The City Council authorized the
advertisement for bids for the procurement of the Membrane Filtration Equipment (micro-filtration)
on April IO. 2001. On July 12, 2001 two bids, as shown on Table 1, were received and opened.
The proposal included a provision that made the bid price firm for 180 days and provided an
adjustment, based on the consumer price index, for an award that occurs between 180 and
360 days from the bid opening. This provision was included in the proposal so the award date could be coordinated with the necessary funding approvals from the State Water Resources Control
recommended action will result in an award approximately 270 days after the bid opening date of Board (SWRCB). The necessary approvals from the SWRCB have been received and the
July 12, 2001 and, therefore, the following adjustment was calculated. The adjustment calculation
averages the Consumer Price Index (CPI) over the last six months and compares it to the CPI on the bid opening date. The six-month average of the CPI is 177.5 and the CPI on the bid opening
date was 177.5, therefore there is no adjustment of the bid price.
TABLE 1 -SUMMARY OF BIDS
, ,, , , .'~re~se~rrt'Worttio~~:':"::.~ , ,.. :
Price for Membrane Membrane Filtratio,n::,.,,.:
Supplier System' , ' Filtration Equipment
1. US. Filter Wastewater Group, Inc.
$1,531,088 $1,043,000 2. Pall Corporation $1,130,786 $761,985
As noted on Table 1, the bidders provided a price for the equipment and a present worth analysis of their system. To ensure consistency, the bidders were required to utilize the present worth
equations/program as included in the bid documents, The lowest responsive and responsible bidder
was identified based on the present worth analysis of their system as well as the initial cost of their equipment. After a review and analysis of the bids, U.S. Filter Wastewater Group has been identified
as the lowest responsive and responsible bidder.
Executing the contract at this time will enable the selected equipment to be manufactured and
delivered to the CWRF site in time for the contractor of the CWRF to install the equipment.
Page 2 of Agenda Bill No. 527
ENVIRONMENTAL REVIEW
The City Council adopted Resolution No. 2000-37 approving a Mitigated Negative Declaration for
the Encina Basin Water Reclamation Program, Phase I1 Project on January 25, 2000. The Carlsbad
Water Recycling Facility, which will incorporate the membrane filtration equipment, is a component
of the Encina Basin Water Reclamation Program, Phase II Project as analyzed in the approved
Mitigated Negative Declaration.
FISCAL IMPACT
The Phase II project is being financed through a combination of Local, State, and Federal funding
programs. The total cost for the Phase 11 project is $38.6 million. Table 2 summarizes the cost of
the major items of work. The Membrane Filtration Equipment is a component of item number 1,
the Carlsbad Water Recycling Facility.
TABLE 2 - PHASE II PROJECT SUMMARY
On January 23, 2002, the State Water Resources Control Board (SWRCB) approved a $31 million
low-interest loan and $5 million grant for the Phase II project. On February 26, 2002, the SWRCB
approved the plans and specifications for the Carlsbad Water Recycling Facility and approved
awarding the micro-filtration equipment contract to the lowest responsible bidder. As part of this
approval process, the SWRCB noted that the micro-filtration equipment is eligible for 100%
funding from the SWRCB.
The micro-filtration equipment also received an appropriation for federal grant funding from the
Environmental Protection Agency (EPA). The EPA is in the process of completing the agreement
with the District to award these grant funds. The grant funding will become available from the EPA
sometime in the next three months.
There are sufficient Recycled Water Fund appropriations available for the procurement of the
Membrane Filtration Equipment.
EXHIBITS:
1, Location Map, Carlsbad Water Recycling Facility, Project No. 3675
2. Resolution No. 1147 accepting bids and awarding the contract for the
procurement of the Membrane Filtration Equipment for the Carlsbad Water Recycling
Facility, Project No. 3675.
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LOCATION MAP
PAClFlC OCEAN
SITE/
NOT Tb SCALE
PROJECT NAME PROJECT EXHIBIT
CARLSBAD WATER RECYCLING FAClLlN NUMBER 3675 I
\w BE SCOTT EVANS, CARLSBM ENaNEfRING DEPT 3/9/01 C: \CAPlrAL\PUNTZ\3675.DW 3
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RESOLUTION NO. 1147
A RESOLUTION OF THE BOARD OF DIRECTORS OF
ACCEPTING BIDS AND AWARDING THE CONTRACT FOR THE CARLSBAD MUNICIPAL WATER DISTRICT (CMWD)
PROCUREMENT OF THE MEMBRANE FILTRATION
EQUIPMENT FOR THE CARLSBAD WATER RECYCLING FACILITY, PROJECT NO. 3675-2
WHEREAS, the Carlsbad Municipal Water District has previously approved the plans
and specifications and authorized the advertisement for bids for the procurement of the
Membrane Filtration Equipment to be incorporated into the Carlsbad Water Recycling Facility,
Project No. 3675-2; and
WHEREAS, two (2) sealed bids were received on July 12, 2001 by the Carlsbad Municipal
Water District for the Membrane Filtration Equipment to be incorporated into the Carlsbad Water
Recycling Facility, Project No. 3675-2; and
WHEREAS, U.S. Filter Wastewater Group, Inc.,' submitted the lowest equipment cost bid
and the lowest present worth cost bid for the Membrane Filtration Equipment; and
WHEREAS, the low bid received from U.S. Filter Wastewater Group, Inc., is responsive;
and
WHEREAS, sufficient Recycled Water funds have been appropriated for the
Carlsbad Water Recycling Facility which includes the procurement of the Membrane Filtration
Equipment; and
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of Carlsbad Municipal
Water District (CMWD) of the City of Carlsbad, California, as follows:
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2. That the bid of $761,985 by US. Filter Wastewater Group, Inc., for procurement of
he Membrane Filtration Equipment for the Carlsbad Water Recycling Facility, Project No. 3675-2,
s accepted and the President is hereby authorized to execute a contract therefore.
3. That the award of this contract is contingent upon U.S. Filter Wastewater
;roup, Inc., executing the required contract and submitting the required bonds and insurance
)olicies, as described in the contract, within twenty (20) days of adoption of this resolution.
The Executive Manager may grant reasonable extensions of time.
PASSED, APPROVED AND ADOPTED at a special meeting of the Carlsbad Municipal
Nater District held on the 7th day of MAY , 2002 by the following vote, to wit:
AYES: Board 'Members Lewis, Nygaard, Finnila, Hall
NOES: None
4TTEST:
-OR IN M. WOOD, Secretaty
Page 2 of 2 of Resolution No. 1147 (CMWD)
(SEAL)