HomeMy WebLinkAbout2002-06-18; Municipal Water District; 536; Carlsbad Water Recycling Facility2
CARLSBAD MUNICIPAL WATER DISTRICT -AGENDA BIL
B# 536
,TG. 611 8/02
TITLE: APPROVE AND AUTHORIZE A CONSTRUCTION
BLACK & VEATCH FOR THE
PHASE ENGINEERING SERVICES AGREEMENT WITH
EPT. ENG I CARLSBAD WATER RECYCLING FACILITY
PROJECT NO. 3675-2
RECOMMENDED ACTION:
Adopt Resolution No. 1160 to approve and authorize a construction phase engineering
services agreement with Black & Veatch for the Carlsbad Water Recycling Facility, Project No.
3675-2.
ITEM EXPLANATION:
On May 14, 2002, by Resolution No. 1149, the Board of Directors awarded a construction
contract for the Carlsbad Water Recycling Facility (CWRF). The firm of Black & Veatch
Corporation prepared the plans and specifications for the CWRF. The City's engineering staff
requested a proposal from Black & Veatch Corporation to provide construction phase engineering
services including shop drawing review, assistance in responding to design questions and change
orders, preparation of O&M manuals, personnel training and startup assistance. Since Black 8
Veatch Corporation performed the preliminary and final design of the CWRF, they are the most
familiar with the design assumptions, and specification and operation requirements. With this in
mind, the Purchasing Ofticer waived the requirements for solicitation of multiple proposals
consistent with Carlsbad Municipal Code Section 3.28.150. Based on negotiations, Black &
Veatch Corporation submitted a proposal to provide these services on a time and material basis
for an amount not-to-exceed $330,000. Staff recommends that the agreement with Black &
Veatch Corporation be approved and authorized for execution.
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ENVIRONMENTAL REVIEW
A Mitigated Negative Declaration (MND) was prepared for the Phase II project. The Carlsbad City
Council approved the MND on January 25, 2000 under Case No. EIA 99-09, The United States
Department of the Interior completed their review of the Phase II project for compliance with the
National Environmental Policy Act (NEPA) and formally approved the NEPA on March 1, 2002.
By Resolution No. 1149, the Board of Direct0 s appropriated $12,500,000 for the construction of
the CWRF. The appropriation contained fun b ing in the amount of $330,000 for construction
phase services.
FISCAL IMPACT:
EXHIBITS:
1. Location Map.
2. Resolution No. 1160 to approve and authorize a construction phase engineering
services agreement with Black & Veatch for the Carlsbad Water Recycling Facility, Project No. 3675-2.
3. Agreement for professional engineering services (Black & Veatch Corporation).
LOCATION MAP
PROJECT 05
SITE
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PROJECT NAME I PROJECT 1 EXHIBIT
CARLSBAD WATER RECYCLING FACILITY I ~~~~~~ I 1
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RESOLUTION NO. 1160
A RESOLUTION OF THE BOARD OF DIRECTORS OF
APPROVE AND AUTHORIZE A CONSTRUCTION PHASE CARLSBAD MUNICIPAL WATER DISTRICT (CMWD) TO
VEATCH FOR THE CARLSBAD WATER RECYCLING FACILITY, ENGINEERING SERVICES AGREEMENT WITH BLACK &
PROJET NO. 3675-2.
WHEREAS, Black & Veatch Corporation prepared the plans and specifications for the
onstruction of the Carlsbad Water Recycling Facility (CWRF); and
WHEREAS, the Board of Directors of the Carlsbad Municipal Water District awarded the
onstruction contract for the CWRF on May 14, 2002, by Resolution NO. 1149; and
WHEREAS, the City's engineering staff requested a proposal to perform construction
'hase engineering services only from Black & Veatch Corporation because they performed the
reliminary and final design of the CWRF and was, therefore, most familiar with the design and
peration requirements; and
WHEREAS, the City's Engineering staff recommends thar .Black & Veatch Corporation's
roposal to perform construction phase engineering services for the CWRF in the amount
ot-to-exceed $330,000 be approved
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of Carlsbad Municipal
Vater District (CMWD) of the City of Carlsbad, California, as follows:
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That the above recitations are true and correct.
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2. The Board of Directors authorizes the President to execute a construction phase
engineering services agreement with Black & Veatch in the amount not-to-exceed $330,000.
PASSED, APPROVED AND ADOPTED at a special meeting of the Carlsbad Municipal
Water District held on the 18th day of JUNE , 2002 by the following vote, to wit:
AYES: Board Members Lewis, Kulchin, Finnila, Nygaard, Hall
NOES: None
ATTEST
t && ($27 L3ZGt5 LORRAhE M. WOOD, Secretary
Page 2 of 2 of Resolution No. 1160 (CIIWD)
AGREEMENT FOR
PROFESSIONAL ENGINEERING SERVICES
(BLACK 8 VEATCH CORPORATION)
THIS AGREEMENT is made and entered into as of the 62 7 7& day of
DISTRICT, a Public Agency organized under the Municipal Water Act of 1911,
and a Subsidiary District of the City of Carlsbad, referred to as (“CMWD),
and BLACK & VEATCH, a Delaware corporation, (“Contractor“).
SLING ,20&J-, by and between the CARLSBAD MUNICIPAL WATER
RECITALS
A. CMWD requires the professional services of a professional civil engineer
6. Contractor has the necessary experience in providing professional
C. Selection of Contractor is expected to achieve the desired results in an
D. Contractor has submitted a proposal to CMWD and has affirmed its
that is experienced in civil engineering.
services and advice related to civil engineering.
expedited fashion.
willingness and ability to perform such work.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, CMWD and Contractor agree as follows:
1. SCOPE OF WORK
CMWD retains Contractor to Derform. and Contractor aarees to render. those services
(the “Services”) that are defikd in attached Exhibit “A’! which is incorporated by this
reference in accordance with this Agreement‘s terms and conditions.
2. STANDARD OF PERFORMANCE
While performing the Services, Contractor will exercise the reasonable professional
care and skill customarily exercised by reputable members of Contractor‘s profession
practicing in the Metropolitan Southern California Area, and will use reasonable
diligence and best judgment while exercising its professional skill and expertise.
3. - TERM The term of this Agreement will be effective for a period of two (2) years from the date
first above written. The Executive Manager may amend the Agreement to extend it for
one (1) additional one (1) year periods or parts thereof in an amount not to exceed one
hundred thousand dollars ($100,000) per Agreement year. Extensions will be based
upon a satisfactory review of Contractor‘s performance, CMWD needs, and
appropriation of funds by the CMWD Board of Directors. The parties will prepare a
written amendment indicating the effective date and length of the extended Agreement.
4. TIME IS OF THE ESSENCE
Time is of the essence for each and every provision of this Agreement.
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5. COMPENSATION
The total fee payable for the Services to be performed during the initial Agreement term
will be not-to-exceed three hundred thirtv thousand dollars ($330,00Ob No other
compensation for the Services will be allowkd except for items covered by'subsequent
amendments to this Agreement. CMWD reserves the right to withhold a ten percent
(10%) retention until CMWD has accepted the work andlor Services specified in
Exhibit "A".
Incremental payments, if applicable, should be made as outlined in attached Exhibit "A".
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6. STATUS OF CONTRACTOR
Contractor will perform the Services in Contractor's own way as an independent
contractor and in pursuit of Contractor's independent calling, and not as an employee of CMWD. Contractor will be under control of CMWD only as to the result to be accomplished, but will consult with CMWD as necessary. The persons used by
of CMWD for any purposes.
Contractor to provide services under this Agreement will not be considered employees
The payment made to Contractor pursuant to the Agreement will be the full and
federal or state tax withholdings on behalf of Contractor or its agents, employees or
complete compensation to which Contractor is entitled. CMWD will not make any
subcontractors. CMWD will not be required to pay any workers' compensation insurance
or unemployment contributions on behalf of Contractor or its employees or
subcontractors. Contractor agrees to indemnify CMWD and the City of Carlsbad within
thirty (30) days for any tax, retirement contribution, social security, overtime payment, unemployment payment or workers' compensation payment which CMWD may be required to make on behalf of Contractor or any agent, employee, or subcontractor of
Contractor for work done under this Agreement. At CMWD's election, CMWD may deduct the indemnification amount from any balance owing to Contractor.
7. SUBCONTRACTING
Contractor will not subcontract any portion of the Services without prior written approval
of CMWD. If Contractor subcontiacts any of the Services, Contractor will be fully
responsible to CMWD for the acts and omissions of Contractor's subcontractor and of
the persons either directly or indirectly employed by the subcontractor, as Contractor is for the acts and omissions of persons directly employed by Contractor. Nothing
contained in this Agreement will create any contractual relationship between any subcontractor of Contractor and CMWD. Contractor will be responsible for payment of
subcontractors. Contractor will bind every subcontractor and every subcontractor of a
subcontractor by the terms of this Agreement applicable to Contractor's work unless specifically noted to the contrary in the subcontract and approved in writing by CMWD.
8. OTHER CONTRACTORS
CMWD reserves the right to employ other Contractors in connection with the Services.
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9. INDEMNIFICATION
Contractor agrees to indemnify and hold harmless the City and its officers, officials,
employees and volunteers from and against all claims, damages, losses and expenses
including attorneys fees arising out of the performance of the work described herein
caused in whole or in part by any willful misconduct or negligent act or omission of the
Contractor, any subcontractor, anyone directly or indirectly employed by any of them or
anyone for whose acts any of them may be liable.
The parties expressly agree that any payment, attorney's fee, costs or expense City
incurs or makes to or on behalf of an injured employee under the City's
self-administered workers' compensation is included as a loss, expense or cost for the
purposes of this section, and that this section will survive the expiration or early
termination of this Agreement.
10. INSURANCE Contractor will obtain and maintain for the duration of the Agreement and any and all
amendments, insurance against claims for injuries to persons or damage to property
which may arise out of or in connection with performance of the services by Contractor
or Contractor's agents, representatives, employees or subcontractors. The insurance
will be obtained from an insurance carrier admitted and authorized to do business in the
State of California. The insurance carrier is required to have a current Best's Key
Rating of not less than "A-:V".
10.1 Coveraaes and Limits.
Contractor will maintain the types of coverages and minimum limits indicated below,
unless the General Counsel or Executive Manaaer amroves a lower amount. These
minimum amounts of coverage will not constituteany 'limitations or cap on Contractots
indemnification obligations under this Agreement. CMWD, its officers, agents and
employees make no representation that the limits of the insurance specified to be
carried by Contractor pursuant to this Agreement are adequate to protect Contractor. If
Contractor believes that any required insurance coverage is inadequate, Contractor will
obtain such additional insurance coverage, as Contractor deems adequate, at
Contractor's sole expense.
10.1.1 Commercial General Liabilitv Insurance. $1,000,000 combined
single-limit per occurrence for bodily injury, personal injury and property damage. If the
submitted policies contain aggregate limits, general aggregate limits will apply
separately to the work under this Agreement or the general aggregate will be twice the
required per occurrence limit.
10.1.2 Automobile Liability (if the use of an automobile is involved for
Contractor's work for CMWD). $1,000,000 combined single-limit per accident for bodily
injury and property damage.
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10.1.3 Workers' Compensation and EmDloyer's Liability. Workers'
Compensation limits as required by the California Labor Code and Employer's Liability
limits of $1,000,000 per accident for bodily injury. Workers' Compensation and
Employer's Liability insurance will not be required if Contractor has no employees and
provides, to CMWD's satisfaction, a declaration stating this.
10.1.4 Professional Liability. Errors and omissions liability appropriate to
Contractor's profession with limits of not less than $1,000,000 per claim. Coverage must
be maintained for a period of five years following the date of completion of the work.
10.2. Additional Provisions. Contractor will ensure that the policies of insurance
required under this Agreement contain, or are endorsed to contain, the following
provisions:
10.2.1 The CMWD and the City of Carlsbad will be named as an additional
10.2.2 Contractor will obtain occurrence coverage, excluding Professional
insured on General Liability.
Liability, which will be written as claims-made coverage.
10.2.3 This insurance will be in force during the life of the Agreement and
any extensions of it and will not be canceled without thirty (30) days prior written notice
to CMWD sent by certified mail pursuant to the Notice provisions of this Agreement.
10.3 Providina Certificates of Insurance and Endorsements. Prior to CMWDs
execution of this Agreement, Contractor will furnish certificates of insurance and
endorsements to CMWD.
10.4 Failure to Maintain Coveraqe. If. Contractor fails to maintain any of these
insurance coverages, then CMWD will have the option to declare Contractor in breach,
or may purchase replacement insurance or pay the premiums that are due on existing
policies in order to maintain the required coverages. Contractor is responsible for any
payments made by CMWD to obtain or maintain insurance and CMWD may collect
these payments from Contractor or deduct the amount paid from any sums due
Contractor under this Agreement.
10.5 Submission of Insurance Policies. CMWD reserves the right to require, at
anytime, complete and certified copies of any or all required insurance policies and
endorsements.
11. BUSINESS LICENSE
Contractor will obtain and maintain a City of Carlsbad Business License for the term of
the Agreement, as may be amended from time-to-time.
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12. ACCOUNTING RECORDS
Contractor will maintain complete and accurate records with respect to costs incurred
under this Agreement. All records will be clearly identifiable. Contractor will allow a
representative of CMWD during normal business hours to examine, audit, and make
transcripts or copies of records and any other documents created pursuant to this
Agreement. Contractor will allow inspection of all work, data, documents, proceedings,
and activities related to the Agreement for a period of three (3) years from the date of
final payment under this Agreement.
13. OWNERSHIP OF DOCUMENTS
All work product produced by Contractor or its agents, employees, and subcontractors
pursuant to this Agreement is the property of CMWD. In the event this Agreement is
terminated, all work product produced by Contractor or its agents, employees and
subcontractors pursuant to this Agreement will be delivered at once to CMWD.
Contractor will have the right to make one (1) copy of the work product for Contractor's
records.
14. COPYRIGHTS
Contractor agrees that all copyrights that arise from the services will be vested in
CMWD and Contractor relinquishes all claims to the copyrights in favor of CMWD.
15. NOTICES
The name of the persons who are authorized to give written notices or to receive written
notice on behalf of CMWD and on behalf of Contractor under this Agreement.
For CMWD: For Contractor:
Name
Title
Address
Phone No.
Lloyd Hubbs
Public Works Director Carlsbad Municipal Water District
Carlsbad. CA 92008
1635 Faraday Avenue
(760) 602-2730
Name
Title
Address
Phone No.
Each party will notify the other immediately of any changes of address that would
require any notice or delivery to be directed to another address.
16. CONFLICT OF INTEREST
CMWD will evaluate Contractor's duties pursuant to this Agreement to determine
whether disclosure under the Political Reform Act and CMWD's Conflict of Interest
Code is required of Contractor or any of Contractor's employees, agents, or
subcontractors. Should it be determined that disclosure is required, Contractor or
Contractor's affected employees, agents, or subcontractors will complete and file with
the Secretary of the Board those schedules specified by CMWD and contained in the
Statement of Economic Interests Form 700.
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Contractor, for Contractor and on behalf of Contractor's agents, employees,
subcontractors and consultants warrants that by execution of this Agreement, that they
have no interest, present or contemplated, in the projects affected by this Agreement.
Contractor further warrants that neither Contractor, nor Contractor's agents, employees,
subcontractors and consultants have any ancillary real property, business interests or
income that will be affected by this Agreement or, alternatively, that Contractor will file
with the CMWD an affidavit disclosing this interest.
17. GENERAL COMPLIANCE WITH LAWS
Contractor will keep fully informed of federal, state and local laws and ordinances and
regulations which in any manner affect those employed by Contractor, or in any way
affect the performance of the Services by Contractor. Contractor will at all times
observe and comply with these laws, ordinances, and regulations and will be
responsible for the compliance of Contractor's services with all applicable laws,
ordinances and regulations.
Contractor will be aware of the requirements of the immigration Reform and Control Act
of 1986 and will comply with those requirements, including, but not limited to, verifying
the eligibility for employment of all agents, employees, subcontractors and consultants
that the services required by this Agreement.
18. DISCRIMINATION AND HARASSMENT PROHIBITED
Contractor will comply with all applicable local, state and federal laws and regulations
prohibiting discrimination and harassment.
19. DISPUTE RESOLUTION
If a dispute should arise regarding the performance of the Services the following
procedure will be used to resolve any questions of fact or interpretation not otherwise
settled by agreement between the parties. Representatives of Contractor or CMWD will
reduce such questions, and their respective views, to writing. A copy of such
documented dispute will be forwarded to both parties involved along with recommended
methods of resolution, which would be of benefit to both parties. The representative
receiving the letter will reply to the letter along with a recommended method of
resolution within ten (IO) business days. If the resolution thus obtained is unsatisfactory
to the aggrieved party, a letter outlining the disputes will be forwarded to the Executive
Manager. The Executive Manager will consider the facts and solutions recommended
by each party and may then opt to direct a solution to the problem. In such cases, the
action of the Executive Manager will be binding upon the parties involved, although
nothing in this procedure will prohibit the parties from seeking remedies available to
them at law.
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20. TERMINATION
In the event of the Contractor's failure to Drosecute. deliver. or perform the Services, ." .~ ~~~~ ~~ CMWD may terminate this Agreement for'nonperformance by notifying Contractor by certified mail of the termination. If CMWD decides to abandon or indefinitely postpone
the work or services contemplated by this Agreement, CMWD may terminate this
Agreement upon written notice to Contractor. Upon notification of termination, Contractor has five (5) business days to deliver any documents owned by CMWD and
all work in progress to CMWD address contained in this Agreement. CMWD will make
a determination of fact based upon the work product delivered to CMWD and of the
CMWD in having the Agreement completed. Based upon that finding CMWD will percentage of work that Contractor has performed which is usable and of worth to
determine the final payment of the Agreement.
Either party upon tendering thirty (30) days written notice to the other party may
terminate this Agreement. In this event and upon request of CMWD, Contractor will assemble the work product and put it in order for proper filing and closing and deliver it to CMWD. Contractor will be paid for work performed to the termination date; however, the total will not exceed the lump sum fee payable under this Agreement. CMWD will make the final determination as to the portions of tasks completed and the
compensation to be made.
21. COVENANTS AGAINST CONTINGENT FEES Contractor warrants that Contractor has not employed or retained any company or
person, other than a bona fide employee working for Contractor, to solicit or secure this
Agreement, and that Contractor has not paid or agreed to pay any company or person,
other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift,
or any other consideration contingent upon, or resulting from, the award or making of this Agreement. For breach or violation of this warranty, CMWD will have the right to
annul this Agreement without liability, or, in its discretion, to deduct from the Agreement
price or consideration, or otherwise recover, the full amount of the fee, commission,
percentage, brokerage fees, gift, or contingent fee.
22. CLAIMS AND LAWSUITS
CMWD must be asserted as part of the agreement process as set forth in this
By signing this Agreement, Contractor agrees that any agreement claim submitted to
Agreement and not in anticipation of litigation 07 in conjunction with litigation. Contractor acknowledges that if a false claim is submitted to CMWD, it may be considered fraud and Contractor may be subject to criminal prosecution. Contractor acknowledges that
California Government Code sections 12650 et sea., the False Claims Act applies to
this Agreement and, provides for civil penalties where a person knowingly submits a
false claim to a public entity. These provisions include false claims made with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of information. If CMWD seeks to recover penalties pursuant to the False Claims Act, it is
entitled to recover its litigation costs, including attorney's fees. Contractor acknowledges
that the filing of a false claim may subject Contractor to an administrative debarment
proceeding as the result of which Contractor may be prevented to act as a Contractor on any public work or improvement for a period of up to five (5) years. Contractor
acknowledges debarment by another jurisdiction is grounds for CMWD to terminate this
Agreement.
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23. JURISDICTIONS AND VENUE
Any action at law or in equity brought by either of the parties for the purpose of
enforcing a right or rights provided for by this Agreement will be tried in a court of
competent jurisdiction in the County of San Diego, State of California, and the parties
waive all provisions of law providing for a change of venue in these proceedings to any
other county.
24. SUCCESSORS AND ASSIGNS
It is mutually understood and agreed that this Agreement will be binding upon CMWD
and Contractor and their respective successors. Neither this Agreement or any part of it
nor any monies due or to become due under it may be assigned by Contractor without
the prior consent of CMWD, which shall not be unreasonably withheld.
25. ENTIRE AGREEMENT
This Agreement, together with any other written document referred to or contemplated
by it, along with the purchase order for this Agreement and its provisions, embody the
entire Agreement and understanding between the parties relating to the subject matter
of it. In case of conflict, the terms of the Agreement supersede the purchase order.
Neither this Agreement nor any of its provisions may be amended, modified, waived or
discharged except in a writing signed by both parties.
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26. AUTHORITY
The individuals executing this Agreement and the instnrments referenced in it on behalf
of Contractor each represent and warrant that they have the legal power, right and
actual authority to bind Contractor to the terms and conditions of this Agreement.
CONTRACTOR CARLSBAD MUNICIPAL WATER
BLACK & VEATCH CORPORATION,
a Delaware corporation
*By:
DISTRICT, a Public Agency
organized under the Municipal Water
, '7 _. r( /"#J .A" d,.
(print namehitle) designee
**By: ATTEST:
(sign here)
(print namehitle)
If required by CMWD, proper notarial acknowledgment of execution by contractor must be attached. If a CorDoration, Agreement must be signed by one corporate officer from each of the following two groups.
*Group A. Chairman,
President, or Vice-president
"Group 0.
Assistant Secretary,
Secretary,
CFO or Assistant Treasurer
Otherwise, the corporation attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer@) signing to bind the
corporation.
APPROVED AS TO FORM:
RONALD R. BALL, General Counsel
BxP Lhrn~q
Deputy General Counsel
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BLACK €4 VEATCH
Certificate of Seeretarv
Black & Veatch Corporation
1. S. K. Sloan. Senior Vice President and Assistant Secretary of Black B: Veatch
Corporation (the "Corporation"), a Delaware corporation certify t!!at:
1. James H. Clark is a Vice President of the Corporation, a Delaware
corporation; and
_. 7 In his official capacity, James H. Clark.is granted the authority to sign
contracts and other documents on behalf of the Corporation; this authority
continues to be active and has never been revoked or rescinded.
IN WITNESS WHEREOF, I have hereunto set my hand and seal this I3Ih day of
February 2001.
BLACK Ri VEATCH CORPORATION
S. K. Sloan
Senior Vice President and
Assistant Secretary
STATE OF KANSAS 1
COUNTY OF JOHNSON j )ss.
Sworn to and subscribed before me this 131h day of February 2002.
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Carlsbad Water Recycling Facility
Construction Phase Services
Scope of Work
The scope-of-work and fee are based on an 18-month construction period,
BLACK 8 VEATCH CONSTRUCTION PHASE SERVICES
TASK 1 -SITE VISITS AND MEETINGS.
Attend up to 8 total site visits and meetings at 5 hours each by the project
engineer. At 5 of these site visit and meetings a discipline engineer will also be
in attendance. Fee for site visits and meetings includes support staff for visit and
meeting documentation and to respond to issues that arise from the visits and
meetings. Meeting attendance will be requested by the Construction Manager.
TASK 2 -SHOP DRAWING REVIEW
Review shop drawings submittals and other data submitted by Contractor as
required by the construction contract documents. Shop drawing review shall be
for general conformity to the construction contract drawings and specifications for the project and shall not relieve the Contractor of any of its contractual
responsibilities. Such reviews shall not extend to means, methods, techniques,
sequences, or procedures of construction, or to safety precautions and programs
incident thereto.
Budget includes review of 100 shop drawings which includes an initial and
second review of each shop drawing.
TASK 3 - CONTRACTOR REQUEST FOR INFORMATION (RFls)
Interpret construction contract documents when requested by Contractor and
provide written responses to the question. The Engineer shall render
interpretations or decisions in good faith and in accordance with the requirements
of the construction contract documents.
Budget includes review and response to 58 RFls.
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Carlsbad Water Recycling Facility
Construction Phase Services
Scope of Work
TASK 4 - OPERATlONS AND MAINTENANCE MANUAL
Engineer will prepare an operations and maintenance manual for the Carlsbad
Water Recycling Facility. Specific services to be performed by Engineer will be
to prepare the manual in the format as follows.
1. Prepare text and schematics in a draft format of the Operations
Manual. The manual will include a description of the facilities and
recommendations for operation. The following topics will be included:
Chapter 1 - Introduction A. Treatment Requirements
6. Description of Unit Processes
Chapter 2 - Process Control A. Coagulation and Flocculation B. Granular Media Filtration
C. Microfiltration D. Reverse Osmosis E. Redamonation
F. Disinfection
G. Recycle Pumping H. Thickening
Chapter 3 - Equipment and System Operation
A. Influent Pump Station
1. MF Feed Pumps 2. GMF Feed Pumps
3. Equalization Pumps B. Influent Flow Equalization Basin C. GM Filtration 1, Filtration System
2. Continuous Backwashing
3, Flow Controls
1, Coagulation and Flocculation
2. Auto-strainer
3. Microfiltration
4. MF CIP System
5. MF Transfer Pump
6. RO Transfer Pump System 7. Cartridge Filters
D. MF-RO System
Carlsbad Water Recycling Facility
Constructlon Phase Services Scope of Work
6. RO System
9. Recarbonation System
1D.RO CIP System
1, Chlorine Contact Basins 2. Chemical Feed System
1. Basin 2. High Pressure Recycle Pumplng
3. Low Pressure Recycle Pumping
E. Disinfection
F. Recycled Water Storage
G. CIP Waste Holding System H. Thickening 1, MF Backwash Equalization 2. Thickening
Chapter 4 - Chemical Feed Systems
A. Aluminum Sulfate B. Polymer - Coagulant Aid
C. Ferric Chloride D. Polymer - Filter Aid E. MF CIP Chemicals F. Sodium Hypochlorite
G. Sulfuric Acid
H. Antiscalant
I. RO CIP Chemicals
Chapter 5 - Process Control Testing
Chapter 6 - Electrical
Chapter 7 - Plant Control System
2. Two draft copies of the Operations Manual will be submitted to the Owner
for review. One copy with comments will be returned to the engineer.
3. The draft Operation Manual will be revised as required by the Owners
comments. Five final copies of the Operations Manual will be submitted to
Owner for reference.
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Carlsbad Water Recycling Facility
Construction Phase Services
Scope of Work
4. The manufacturer's O&M manuals will be reviewed by the Engineer for
completeness. Upon final review, one copy will be submitted to the Owner
and the remaining copies will be held by the Engineer until the project
reaches substantial completion.
5. One set of the manufacturer's O&M manuals held by the Engineer will be
compiled into a separqtely bound version, The remaining copies will be
delivered to the Owner in the original binder. The number of copies is
stated in the project specificatlons.
TASK 5- PERSONNEL TRAINING AND STARTUP
Personnel Training and Startup
1. Develop a training program for the facilities presented in Operation
Manual. Classroom preparation will require 10 days.
2, Visit the site to prepare for the training and startup. The orientation visit
will be conducted during a 3 day trip.
3. Conduct two 5 day training programs for plant supervisors, operators,
maintenance personnel. It is anticipated that training will be conducted
during several daylong sessions to accommodate operating shifts and
the daily O&M duties, Each session will include classroom sessions,
supplemented by onsite "hands-on" training for individuals and groups.
4. Monitor equipment vendor training sessions.
5. Consult with the Owner on startup operation, and prepare a startup
schedule. It is anticipated that startup planning will be conducted for 3
days.
6. Provide 4 days of startup services. The Engineer will provide an
Operations Specialist to direct the startup activtty. During this period,
operating procedures for individual unit processes and for overall
operation will be established.
7. A startup trip report will be prepared and delivered to the Owner.
4
Carlsbad Water Recycling Facility
Construction Phase Services
Scope of Work
SUBCONSULTANT CONSTRUCTION PHASE SERVICES
TASK 6 -SEPARATION PROCESSES INC.
See attached scope-of-work and fee letter.
TASK 7 - GlLLlS & ASSOCIATES
See attached scope-of-work and fee letter.
TASK 8 - KTU8A.
See attached scope-of-work and fee letter.
5
r a
L
SeparatSon Processes, Inc.
460 W. San Marcos Blvd., Suite 200, San Marcos, CA 92069
Tel (760) 736-3200 Fax (760) 736-3205
Date: May IO, 2002
To: Rich ten Bosch
From: PickSudak 6?%$&.
Subject: Carlsbad Recycling Facility
In your e-mail to me dated May 7,2002 you indicatgd that Mr. Plummer has cut our
budget for the construction phase of the subject project from $57,520 to $47,000. As
you will recall the budget of $57,520 was deHved from a scope of work proposed in my
memo to you dated December 21,2001. I am sure you will agree that in order to
comply with the reduced budget our scope of work will have to be revised accordingly.
The purpose of this memo is to revise the scope of work and fee estimate for the
construction phase of the subject project.
SPI would be pleased to perform the following scope of work:
1, Continue to review submittals and requests for information from the MF supplier
and provide the same service in regard to the RO supplier and construction
contractor.
2. Periodically inspect the construction site for proper installation of the MF and RO
equipment and attend a maximum of six construction coordination meetings.
3. Inspect the RO equipment at the RO manufacturers prior to shipment. 4. Deleted
5. Participate in plant startup antl evaluate if the plant meets the requirements to
6. Participate in plant demonstration testing and evaluate this testing for the City.
proceed to demonstration testing.
The estimated fee to provide the above scope of work is shown in Table 1 attached.
Please note that our participation in demonstration testing is limited to an effort of 42
hours by the project engineer.
We trust this will be satisfactory to you and Mr. Plumrner and look forward to working
with you and the City on this project.
cc: Alex Wesner
TABLE 1
Carlsbad Water Recycling Faciltty
Sepaqtion Processes. Inc. EsUrnate of Fees for Conqlruction and Startup
Work Estimated YOUIS Mimated Cost Tatel Estimated Item Engineer prafting Engineer DMlng Tmel cast
1 80
2
8 10,400
64
$ 10,400
$ 8,320 $ 100 3 32 $ 2,500 5 6,860
$ 8,420
$ 4,160
4 odd@
5 120 $ 300 $ 15.906
$-
E $ 15,600 42 $ 5,480 $ 160 $ 5.620
TOMI8 $ 43,940 $ - 4r 3,080 $ 47,000
Revised: 5/10/02
Engineering Rate $ 130.00 per hour Drarting Fate $ 75.00 per hour
May 13,2002
Black & Veacch
6 Venture, Su ice 3 I5
Irvine, CA 92618
Re: CA Services Fee Proposal
Aaentiom: Rich ten Bosh
Per ycur rrquesr, we are plcascd m suhmic rhc following rope for elv vices and fee
propd for &nsrmccion Adminismcion of rhe pbns for CMWD Reclaimed Water
Facilir,c
Architectural
Sire Visirs
Rubio Mcdiia (la site visits) Biddii, RFI, Subdds, Shop Erawings
= 6,150.00
Rubio Medina 80 hn @ 85.00 - 6,800.00
Don Gillis IC hrs Qp 115.00, = 1,150.00 suhtnnl
Smcwal'
=- ,
Site Vi& RM Byrct &&3OCkrrU (4 site visits)
Bidding, RFI, Subrnids, Shop Drawings
= 1,700.CO
RM By~d Ea Associates 20 hrj @ 85.00 = 1,700.00 Subroeal
Mechanical. Plumbw. &&a1
i3.400.00
Site Viirs, Diing, W, Submid, Shop Drarui DCGA Inc (6 sire visits/% per discipline) - 5,500.00
- -
Arlditicnal sire vLiiw/comtnrction meetings and A-BuUe Drawings co be billed on an hourly basir wich prior approval only.
.
NSXIL ST. G-205 COSTA MESA CAllFC
I.
,.
May 14,'2002
Black Veatch Corporation ,.
6 Venture, Suite 315
Tplne, CA 92618
Attention: Rich ten Eosch
-.-Subje& . - . btndscape Architectural Services for Qrlsbad Water Recycling Facility
.. . .I
' Cadsbad, C4.
Icrv+A #000-137
,,
Dear Rich:
peer.yiur request, the follakving outlines our scape of seyficej and Professional fees fur the SonmUCtiwl, ' administration phase OF the Carisbad Water Rwdlng Facilitv:
,.
.. ..
I. Scope of SeMces
A. Cpnstruction Adrnlnlstration:
1. Construction Adminlstratlon shall. Include review and kite observation Of ' . hardscape, irrigation oneration, coverage and installation, and plant quarttiti=, loations and installatipn per the plans and detalls. UpDn completion of each 5b ' ' observation a report will be issued to all in attendance. Also incluslve are site 'meetings, R.F.I.'s, change orders, submittal reviews and As-Bullt preparation.
Cerlsbad Water Recytling Facllily
MY 14,2002
B. Additional Serulces requested by the Client, above and beyond those specified qbae and
all hourly bask work shall be pald for by the Client at the following hourly rates:
.,
Administrative Assistant
Draftsperson
Deslgner/Planner
Associate 3, Designer/% Planner/G.I.S. Analyjt
sr.,Aaoclate Princlpql
Sr. Principal
$50.35/hr.
$62.00/hr.
$55.0O/hr;
$73.0tl/hr. $84.25/hr.
$123.50/hr.
$95.50/hr,
$151,50/hr. .I
Thank you, we appreciate it very rnljch!
Sincerely,
Senior Principal Frank H. Kawasaki, ASM
RIA 1084
APPROVED BY
,Black -b Veatcb
Authorized Slgnature Data
This is to Certify that
(Am h VEATCB CORPORATION
CLAW, JIM
PO BOX 8405
KANSAS CITY, Ho 64114 I
1 +- address of
Name and
Insured. I
TYPE OF POLICY
WORKERS COMPENSATION
PCLEY TERM
INCLUDES OTHER
STATES COVERAGE
(EXCEPT
STATES)
MONOPOLISTIC
GENERAL LlABlUTY i1/1/mw , .
OCCURRENCE
0 CLAIMS MADE
T POLICY NUMBER LIMIT OF LlABlLITV
COVERAGE AFFCWJED UNDER WC
AL. AZ AR. CA; CO, CT, DE, DC.
LAW OFTHE FOLLOWY.(G 6TATES:
FL. GA. HI. IL IN, IA. KS. W. U ME. MD. MA. MI, MN. MS, MO, NE.
SC, TN, TX, UT, W, VA NJ. NM, NV, NY, NC. OK, PA, RI.
AK, ID, MT, OR. WI
I DWTDNU WMMEhTS
;ARLSBAD MUNICIPAL WATER DISTRICT ANDTHE ClNOF CARLSBP;D;CA
iENERAL LIABILITY AND AUTOMOBILE CIABILm POLICIES.
;SUED BY POLICYHOLDER
.,
'ROJECT wee2
INCLUDED AS ADDITIONAL INSUREDS ON THE
JUN-24-2002 15:00 CITY OF CRRLSBAD 760 431 5769 P.03/04
ACORD,” CERTIFICA, - OF LIABILITY INSURAK E 11/0112002 DATE IMM!DDm) 10/25/2001
PROUUCER
LOCKTON COMPANIES 444 W. 47TH STREET, SUITE 900 (ale) 960-9000 KANSAS CITY MO 641 12.1906 INSURERS AFFORDING COVERAGE
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR -ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
lNSU-0 BLACK 8 MATCH CORPOR4TION 17254 P.O. BOX &(E
KANSAS ClTy MO 641 14 J.H. Clark IHSURER c :
~wER A : CONTINENTAL CASUALTY
INSU~ B : MCTOR 0. SCHINNERER)
-
IN6URW 0 ;
4 INSURER E :
COVERAGES PC
. .,,
.. . . . . ..
EMPLOYERS‘ WWY
CERTIFICATE HOLUER 1 I ADDlTlOHAL IHSYRED: NSUPEA -: CANCELLATION , rII1 r 11 1
968048 SHOULD ANY OF THE ABOVE DEsCklBEDPWUES BECANCELLEDWFORE THE UDthl~oN Carlsbad Municipal Water DistM
1635 FARADAY AVENUE Cadsibad CA 12008
DATE THEREOF. THE 19SUING INSURER WILL ENPUMR TO WL DAYS WNHEN
NOTICE TO THE CERTIFICATE HQWER NAME0 TO THE LEFT.BWFNLURE TO DO 60 SHAU
IMPOBE NO OBLIQATIONOR LUBIUNOF WTlaNDUPONTHE IHSYRER, 176 AGENTS OR
AUi7iORIZED RCPRISENTATIVE
REPReQENTATIVU.
JUN-24-2002 15:00 CITY OF CQRLSBAD
Ha
BLACK &.VEATCH
11401 Lamar Amua
Gwrland Pd. Kansas 5621 1 USA
Tel: 19131 4562wO Far. 19131 4582934
Blade & Vaatih Colporatlon
Certificate of Secretary
I, S. K. Sloan, Senior Vice President and Assistant Secretary of Black & Vatch
Corporation (the ''Corporation"), a Delaware corporation certify tbat:
STATE OF KANSAS 1,
COUNTY OF JOHNSON )
)SS.
Sworn to and subscribed before me this 13" day ofFebruary 2002.
..
My Commission Expires: I/- 3 - -3095 -
the imagine. build company-