HomeMy WebLinkAbout2005-10-18; Municipal Water District; 604; Readvertise Bids San Marcos Boulevard Widening Project Water Transmission Pipeline ReplacementTITLE: REJECT ALL BIDS, APPROVE REVISED PLANS AND 4B# 604 SPECIFICATIONS, AND AUTHORIZATION TO
JITG. 10/18/05 SAN MARCOS BOULEVARD WATER TRANSMISSION PIPELINE
IEPT. ENG
RE-ADVERTISE FOR BIDS FOR CONSTRUCTION OF
REPLACEMENT, PROJECT NO. 3956, AND
SAN MARCOS BOULEVARD WIDENING PROJECT
RECOMMENDED ACTION:
DEPTmHD7!iiF CITY ATTY.
CITY MGR.
Adopt Resolution No. 1257 to reject all bids, approve revised plans and specifications, and authorize the District Secretary to the Board to re-advertise for bids for the construction of the San Marcos Boulevard Widening Project and the San Marcos Boulevard Water Transmission Main Replacement, Project No. 3956.
ITEM EXPLANATION:
CONTRACTOR NAME
The City of San Marcos has prepared plans and specifications to widen San Marcos Boulevard in the same reach as the San Marcos Boulevard Water Transmission Main. The joint construction under one contract of San Marcos Boulevard Widening and the San Marcos Boulevard Transmission Main is desirable and in the best interest of CMWD and the City of San Marcos. A construction agreement was approved on July 12, 2005 to provide for payment to Carlsbad Municipal Water District for the cost to construct and provide construction management and inspection for the roadway widening.
CITYISTATE 1 LUMPSUM
On July 12, 2005, the Board of Directors adopted Resolution No. 1252 approving the plans and specifications and authorizing the advertisement for bids for the construction of the San Marcos Boulevard Widening and the San Marcos Boulevard Water Transmission Main Replacement, Project No. 3956. The Engineer’s Estimate for the combined project was $3,918,892. On September 28, 2005, the Engineering Department received one (1) sealed bid as follows:
1 . Orion Construction Corporation San Marcos, CA $4,587,397
The work associated with San Marcos Boulevard Widening Project total was $2,063,727 or 36%
higher than the Engineer’s Estimate, while the work associated with San Marcos Boulevard Water Transmission Main Replacement total was $2,523,670 or 4% higher than the Engineer’s Estimate.
Staff has reviewed the bid package and found an unbalanced bid with very high unit prices for nine of the bid items associated with the road widening and mathematical errors on several bid items.
The City of San Marcos has requested that all September 28 bids for the subject project be formally rejected by CMWD and the project advertised again as soon as possible.
Because of these issues, staff recommends that the Board reject all bids received on September 28, 2005, as allowed by the provisions of California Public Contract Code Section 22038, and authorize the re-advertisement to receive new bids for the construction of the San Marcos Boulevard Widening Project and the San Marcos Boulevard Water Transmission Main Replacement, Project No. 3956.
Staff intends to directly notify other experienced contractors located in Southern California of this project to develop more interest in providing bids. Staff has also incorporated comments received during the bid phase into the contract documents and requests the Board’s approval of a revised set of plans and specifications, including adjustments in bid quantities for the road widening, which are ready for bidding, and available for inspection at the Public Works Engineering Department.
ENVIRONMENTAL REVIEW:
The City of San Marcos is the lead agency for environmental review. A Mitigated Negative Declaration was prepared by the City of San Marcos in accordance with California Environmental Quality Act (CEQA) guidelines. The CMW D San Marcos Boulevard Water Transmission Main Replacement, Project No. 3956, was included in the Mitigated Negative Declaration for the widening project. Since the project is located within the City of San Marcos, the City of Carlsbad does not have regulatory jurisdiction.
Page 2 of Agenda Bill No. 604
Preliminary Design
Final Design
Construction Contract (Engineer's Estimate)
FISCAL IMPACT:
$50,000
$1 03,083
$2,408,325
Funding for the water transmission pipeline replacement is provided from the Water Replacement
Fund. The cost to reject bids, make minor revisions to the contract documents and re-advertise for
bids is considered to be insignificant relative to the construction cost. Reproduction costs for bid
packages will be offset by bidder's payment for the bid packages.
Preliminary Design
Final Design
Construction Contract (Engineer's Estimate)
The engineer's estimated cost to construct the San Marcos Boulevard Water Transmission Main is
shown in Table 1.
$50,000
$1 03,083
$2,408,325
TABLE 1
SAN MARCOS BOULEVARD WATER TRANSMISSION
PIPELINE REPLACEMENT. PROJECT NO. 3956
Construction Contingencies (1 0%)
Construction Management and Inspection (1 0%)
Geotechnical and Material Testing (2%)
TOTAL PROJECT COST
CURRENT APPROPRIAT!ON
ADDITIONAL APPROPRIATION REQUIRED
$240,833
$240,833
$48,167
$3,091,241
$3,091,241
NONE
Construction Contract (Engineer's Estimate)
Construction Contingencies (1 0%)
Construction Management and Inspection (1 0%)
$131 0,567
$1 51,057
$1 51,057
There are sufficient funds available to construct the project, from the Water Replacement Fund.
The total cost of constructing the San Marcos Boulevard Widening Project is shown in Table 2.
Geotechnical and Material Testing (2%)
TOTAL COST
TABLE 2
SAN MARCOS BOULEVARD WIDENING PROJECT
$30,211
$1,842,892
The City of San Marcos has prepared plans and specifications for the project, which will be
advertised in combination with the San Marcos Boulevard Water Transmission Pipe Replacement.
The estimated cost for the construction of the San Marcos Boulevard Widening Project is
$1,842,892, and will be funded by the City of San Marcos. City of San Marcos
progress payments for completed work. Costs are subject to modifications based
bid prices.
EXHIBITS:
1. Location Map.
will make monthly
on actual contract
2. Resolution No. 1257 rejecting all bids, approving revised plans and
specifications, and authorizing the District Secretary to the Board to re-advertise for bids for
the construction of the San Marcos Widening Project and the San Marcos Boulevard Water
Transmission Main Replacement, Project No. 3956.
DEPARTMENT CONTACT: David Ahles, (760) 602-2748, dahle@ci.carlsbad.ca.us
1
2
3
4
5
6
7
a
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
RESOLUTION NO. 1257
A RESOLUTION OF THE BOARD OF DIRECTORS OF
CARLSBAD MUNICIPAL WATER DISTRICT (CMWD) REJECTING
ALL BIDS, APPROVING REVISED PLANS AND SPECIFICATIONS,
CONSTRUCTION OF THE SAN MARCOS BOULEVARD
WIDENING PROJECT AND SAN MARCOS BOULEVARD WATER
TRANSMISSION PIPELINE REPLACEMENT, PROJECT NO. 3956.
AND AUTHORIZATION TO RE-ADVERTISE FOR BIDS FOR
WHEREAS, the Board of Directors of the CMWD has previously approved the plans and
specifications and authorized the advertisement for bids for the construction of the San Marcos
Boulevard Widening and Water Transmission Main, Project No. 3956; and
WHEREAS, one (1) sealed bid was received on September 28, 2005 by the City of
Carlsbad for the construction of the San Marcos Boulevard Widening and Water Transmission
Main, Project No. 3956, and were subsequently reviewed by staff; and
WHEREAS, CMWD hereby finds it necessary, desirable, and in the public interest to
follow the provisions of California Public Contracts Code, Section 22038, whereby the CMWD, in
its discretion, may reject all bids and elect, in its further discretion, to seek new bids for this
project; and
WHEREAS, the plans and specifications for the construction of the San Marcos Boulevard
Widening and Water Transmission Main, Project No. 3956, have been prepared and are on file in
the Public Works-Engineering Department of the City of Carlsbad and are incorporated by
reference herein; and
WHEREAS, there are sufficient funds available to construct the project, from the Water
Replacement Fund; and
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of Carlsbad Municipal
Water District (CMWD) of the City of Carlsbad, California, as follows:
1.
2.
That the above recitations are true and correct.
That the Board of Directors of CMWD does hereby reject the one (1) bid received
3n September 28, 2005, for the construction of the San Marcos Boulevard Widening and Water
Transmission Main, Project No. 3956, in accordance with the provisions of California Public
Zontracts Code Section 22038.
4
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
3. That the Board of Directors of CMWD does hereby authorize the District Secretary
:o the Board to return all bid bonds received for this bid (Project No. 3956) to the respective
3 id d e rs .
4. That the plans and specifications as modified for the construction of the
San Marcos Boulevard Widening and Water Transmission Main, Project No. 3956, are hereby
3pproved.
5. That the District Secretary to the Board is hereby authorized and directed to
Dublish, in accordance with State law, a Notice to Contractors Inviting Bids for the construction of
the San Marcos Boulevard and San Marcos Boulevard Water Transmission Main Replacement,
Project No. 3956, in accordance with the revised plans, specifications, and contract documents
referred to herein.
PASSED, APPROVED AND ADOPTED at a special meeting of the Carlsbad Municipal
Water District held on the 18th day of October
AYES: Board Members Lewis, Hall, Kulchin , Packard , and Sigaf oose
, 2005 by the following vote, to wit:
NOES: None
ABSENT: None
"
ATTEST
- '/ f/ If1 I,, I1 I\
(SEAL)