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Home My WebLink About2006-02-21; Municipal Water District; 612; D Reservoir Black Rail Road ImprovementsCARLSBAD MUNICIPAL WATER DISTRICT - AGENDA BILL AB# MTG. DEPT. 612 2/21/06 ENG TITLE: AWARD OF CONTRACT FOR "D" RESERVOIR - BLACK RAIL ROAD IMPROVEMENTS, PROJECT NO. 3954 AND APPROPRIATION OF FUNDS DEPT. HD. mlffi CITY ATTY. U&f' CITYMGR^ RECOMMENDED ACTION: Adopt Resolution No.1269 accepting bids and awarding a contract for the "D" Reservoir- Black Rail Road Improvements, Project No. 3954, and appropriation of funds. ITEM EXPLANATION: The "D" Reservoir - Black Rail Road Improvements Project will install public improvements fronting the "D" Reservoir property along the eastern portion of Black Rail Road generally south of Poinsettia Lane. As a condition of approval of the Conditional Use Permit (CUP 03-15) for the Twin "D" Recycled Water Pump Station, this project includes the widening of the portion of Black Rail Road fronting District property to collector street standards, installation of curb and gutter, construction of site retaining walls, right-of-way landscaping, and the undergrounding of existing overhead utilities along the property frontage. The undergrounding agreements with San Diego Gas & Electric and Pacific Bell Telephone Company were approved under a separate agenda item. The Engineering Department received five (5) sealed bids for the frontage improvements as follows: CONTRACTOR NAME 1 . Portillo Concrete, Inc. 2. A.B. Hashmi, Inc. 3. Tri-Group Construction 4. SCW Contracting 5. Romero General Construction CITY/STATE Lemon Grove, CA Oceanside, CA Poway, CA Fallbrook, CA Escondido, CA TOTAL BID $169,360.00 $174,991.50 $230,722.00 $233,116.00 $252,950.41 The Engineer's Estimate for the combined project was $125,000. Portillo Concrete, Inc., submitted the lowest bid in the amount of $169,360. Staff has reviewed the bids and has found them to be in order. Staff recommends that the Board award the contract for the construction of the "D" Reservoir - Black Rail Road Improvements Project to Portillo Concrete, Inc. ENVIRONMENTAL REVIEW: On October 1, 2003, the Planning Commission adopted a Negative Declaration and approved a Conditional Use Permit (CUP 03-15) by Planning Commission Resolution No. 5443. FISCAL IMPACT: This agenda item is awarding a construction contract for the "D" Reservoir - Black Rail Road Improvements Project in the amount of $169,360 and is comprised of $154,860 for street widening improvements and $14,500 for right-of-way landscaping. All bids submitted exceed the Engineer's Estimate for this project. The increase in cost above the Engineer's Estimate is primarily due to the significant rise in costs for concrete, asphalt, steel and fuel for equipment, in addition to increases in other construction materials. As a result of the current economy, requesting new construction bids will not result in a lower construction cost. Under a separate agenda item, the agreements for converting the overhead utilities to underground facilities were approved. Based on the current bid proposal for the remaining frontage improvements, an additional appropriation is necessary to complete this project as shown in Table 1. Page 2 TABLE 1 "D" RESERVOIR - BLACK RAIL ROAD IMPROVEMENTS, PROJECT NO. 3954 Construction Contract (Portillo Concrete, Inc.) Construction Contingencies (1 5%) Construction Management, Inspection, and Material Testing (10%) Design SDG&E Undergrounding Agreement SBC Undergrounding Agreement TOTAL PROJECT COST CURRENT APPROPRIATION ADDITIONAL APPROPRIATION REQUIRED $169,360 $25,000 $16,811 $8,500 $60,746 $86,583 $367,000 $295,000 $72,000 Because the improvements included in this bid are being constructed to comply with the conditions placed on the Twin "D" Recycled Water Pump Station Project by CUP 03-15 staff has not included any alternatives or options for the Board to consider that would reduce the cost or scope of this project. If the Board desires to explore alternatives to the construction of the improvements described in this agenda bill, staff will initiate an amendment process based upon the Board's direction. Any proposed amendment to CUP 03-15 will be presented to the Planning Commission for consideration. The Planning Commission's decision would be final unless it was appealed to the City Council. EXHIBITS: 1. Location Map. 2. Board of Directors of Carlsbad Municipal Water District (CMWD) Resolution No. 1269 accepting bids and awarding a construction contract for the "D" Reservoir - Black Rail Road Improvements, Project No. 3954, and appropriation of funds. DEPARTMENT CONTACT: Christopher Muehlbacher, (760) 602-2736, cmueh@ci.carlsbad.ca.us LOCATION MAP PROJECT LOCATION cm OF OCCANSBC LEGEND: FRONTAGE WIDENING AND CONVERSION OF OVERHEAD UTILITIES SITE NOT TO SCALE VICINITY MAP NOT TO SCME PROJECT NAME "D" RESERVOIR BLACK RAIL ROAD IMPROVEMENTS PROJECT NUMBER 3954 EXHIBIT 1 DRAW BY: SCOTT EVANS. CARLSBAD ENGINEERING DEPT. 1/6/05 C.- \CAPITAL\UUEHIBACHER\3354.DWG 3 RESOLUTION NO. 1269 2 3 4 23 24 25 26 27 28 A RESOLUTION OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT (CMWD) ACCEPTING BIDS AND AWARDING A CONSTRUCTION CONTRACT FOR THE "D" RESERVOIR - BLACK RAIL ROAD IMPROVEMENTS, PROJECT NO. 3954. AND APPROPRIATION OF FUNDS. 5 WHEREAS, the Board of Directors of Carlsbad Municipal Water District has determined 6 it necessary, desirable, and in the public interest to construct the "D" Reservoir - Black Rail Road 7 Improvements, Project No. 3954; and 8 WHEREAS, five (5) sealed bids were received by the City of Carlsbad for the construction 9 of the "D" Reservoir - Black Rail Road Improvements, Project No. 3954; and 10 WHEREAS, the low bid received by Portillo Concrete, Inc., in the amount of $169,360 was 11 determined to be the lowest responsive bid by staff; and 12 WHEREAS, the estimated project cost for the "D" Reservoir - Black Rail Road 13 Improvements Project is $367,000; and 14 WHEREAS, the appropriation totaling $295,000 for the "D" Reservoir - Black Rail Road 15 Improvements Project is insufficient to complete the project; 16 WHEREAS, additional funds in the amount of $72,000 are needed to complete the project. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of Carlsbad Municipal 18 Water District (CMWD) of the City of Carlsbad, California, as follows: 19 1 . That the above recitations are true and correct. 20 2. That the bid submitted by Portillo Concrete, Inc., in the amount of $169,360, for the construction of the "D" Reservoir - Black Rail Road Improvements, Project No. 3954, is hereby 22 accepted and the Executive Manager is hereby authorized and directed to execute a contract therefore. 3. That the award of this contract is contingent upon Portillo Concrete, Inc., executing the required contract and submitting the required bonds and insurance policies, as described in the contract, within twenty (20) days of adoption of this resolution with the understanding that the Executive Manager may grant reasonable extensions of time. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 4. That the Executive Manager is hereby authorized to approve construction change orders up to $25,000 for Project No. 3954. 5. That an additional $72,000 shall be appropriated from the Water Replacement Fund to Project No. 3954. PASSED, APPROVED AND ADOPTED at a special meeting of the Carlsbad Municipal Water District held on the 21st day of February , 2006 by the following vote, to wit: AYES: Board Members Hall, Kulchin, Packard, Sigafoose NOES: None ABSENT: President Lewis MATT HALL, Vice-President ATTEST:/^^m 0 LORRAINE M. WOOD, Secretary (SEAL)