HomeMy WebLinkAbout2009-05-05; Municipal Water District; 680; Water meter purchases and replacementsCARLSBAD MUNICIPAL WATER DISTRICT - AGENDA BILL 15
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AB# 680
MTG. 05/05/09
DEPT. PW-M&O
AUTHORIZATION TO ADVERTISE FOR BIDS FOR
WATER METER PURCHASES AND REPLACEMENTS
DEPT. HEAD Cl^VJ
CITY ATTY. fo(^
CITY MGR. \JJ~~-
RECOMMENDED ACTION:
Adopt Resolution No.1353 authorizing the Carlsbad Municipal Water District
(District) to advertise for bids for water meter purchases and replacements.
ITEM EXPLANATION:
The Carlsbad Municipal Water District currently has a total of 27,975 water meters in the water
system. Over 90% are smaller meters ranging in size from 5/8 inch to 1 inch; the remaining 10% of
meters range in size from 1 1/2 inch up to 8 inches. As meters age, the internal workings of the meter
can slow down by up to 10% and accuracy falls off, thereby reducing revenues. Replacement of water
meters before they under-register is a best management practice for fiscal health and ensures
accurate water accounting. This request to advertise for bids will provide pricing for meter purchases
as well as for the meter replacement by contract.
This request is part of an overall effort to replace older meters at recommended intervals to ensure
that the proper amount of revenue is being collected from customers. According to industry
standards, smaller meters that have been in use for 15 years are considered past their useful life,
under-register water consumption and are recommended for replacement. For larger meters, the
industry standard for replacement is after 7 years of use. A total of 998 new water meters of size 1
1/2 inch up to 8 inches, or 3.5% of the meter inventory, will be replaced. All meters will be purchased
and replaced as Manually Read Meters with the capability of future conversion to Automated (AMR)
meters with the installation of an electronic reading device. The replacement of these 998 meters will
resume the active annual replacement program previously conducted by the district. In future years,
replacement efforts are anticipated to be increased up to approximately 1800 meters a year in order
to meet the industry standards.
FISCAL IMPACT:
This phase of the water meter purchase and replacement program has an estimated cost of
$400,000. The amount of $400,000 is available in the water operating fund for those expenditures.
ENVIRONMENTAL IMPACT:
This project is a Class 2 categorical exemption, the replacement of existing utility systems and/or
facilities involving negligible or no expansion or capacity, and is therefore, exempt from environmental
review pursuant to Section 15302(c) the California Environmental Quality Act (CEQA).
EXHIBITS:
1. Resolution No.1353 _, authorizing the advertisement of bids for water meter
purchases and replacement.
DEPARTMENT CONTACT: Mark Stone, General Manager, 760-438-2722, mston@ci.carlsbad.ca.us
FOR CITY CLERKS USE ONLY
COUNCIL ACTION:APPROVED
DENIED D
CONTINUED D
WITHDRAWN D
AMENDED D
CONTINUED TO DATE SPECIFIC D
CONTINUED TO DATE UNKNOWN D
RETURNED TO STAFF D
OTHER - SEE MINUTES O
1 RESOLUTION NO. 1353
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A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
3 CARLSBAD MUNICIPAL WATER DISTRICT (DISTRICT)
AUTHORIZING THE ADVERTISEMENT FOR BIDS FOR WATER
4 METER PURCHASES AND REPLACEMENT.
5 WHEREAS, the advertisement of bids for water meter purchases and replacement will
" enable the Carlsbad Municipal Water District (District) to proceed with the purchase and
7 installation of new water meters to replace meters that are not registering accurately; and
WHEREAS, water meter replacements will increase revenues lost due to slow running
Q meters in the distribution system; and
WHEREAS, the District wishes to purchase and replace 998 water meters ranging in
11 size between 5/8 - 2 inch at an estimated total of $400,000.00.
12 NOW, THEREFORE, BE IT RESOLVED by the Carlsbad Municipal Water District Board
13 of the City of Carlsbad, California, as follows:
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1. That the above recitations are true and correct.
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2. That the Carlsbad Municipal Water District Board authorizes the District General
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Manager to advertise for bids per the plans and specifications on file in the
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Finance Department including the notice inviting bids, approved as to form by the
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General Counsel, including bidding alternatives for automated meter reading
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devices for the water meter purchases and replacement program.
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PASSED, APPROVED AND ADOPTED at a Special Meeting of the Board of
Directors of the Carlsbad Municipal Water District of the City of Carlsbad on the 5th day
of May, 2009, by the following vote to wit:
AYES: Board Members Lewis, Kulchin, Hall, Packard and Blackburn.
NOES: None.
ABSENT: None.
CLAUDE A LEWIS, President
ATTEST:
HORRAltyE M. WOOD, Secretary TJ
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