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Home My WebLink About2009-07-07; Municipal Water District; 688; Approval of agreementsCARLSBAD MUNICIPAL WATER DISTRICT AGENDA BILL 10 AB# 688 MTG- 07/07/09 DEPT. ENG APPROVAL OF AGREEMENT WITH SAN DIEGO COUNTY WATER AUTHORITY FOR LOCAL INVESTIGATIONS AND STUDIES ASSISTANCE PROGRAM FUNDING, APPROVAL OF DDr~lCCCCIOM Al CCDWIf^CC A^RCCMCMT \A/ITU ("ADOI I C\r r\vjr toolUINAL OtrvVH_>to AorXttlVICIN I VVI I n OAKULLU ENGINEERS FOR RECYCLED WATER MASTER PLAN UPDATE AND PHASE III FEASIBILITY STUDY, AND APPROPRIATION OF ADDITIONAL FUNDS, PROJECT NO. 5022 DEPT. HEADX0£'T^3' CITY ATTY. ^ CITYMGR. \jj^~ RECOMMENDED ACTION: Adopt Resolution No.1363 approving the agreement between San Diego County Water Authority (SDCWA) and the Carlsbad Municipal Water District (CMWD) for Local Investigations and Studies Assistance Program Funding, approving the professional services agreement with Carollo Engineers for the Recycled Water Master Plan Update and Encina Basin Water Reclamation Program Phase III Project Feasibility Study and appropriation of additional funds, Project No. 5022. ITEM EXPLANATION: In January 2007, the SDCWA established the Local Investigations and Studies Assistance Program (LISA Program) for the purpose of facilitating local agency studies and investigations of new local water supply opportunities. The purpose of the LISA Program is to encourage, through assistance in project funding, local brackish groundwater, seawater desalination, recycled water and conjunctive- use studies and investigations that could lead to local water supply projects that provide new annual core (baseload) supplies or increase dry-year supplies. CMWD is conducting a feasibility study entitled: "Encina Basin Water Reclamation Program - Phase III Project Feasibility Study" (Study). The purpose of the Study is to explore new recycled water markets to allow for incremental demand increases, develop the recommended project capital costs, perform environmental review and identify funding sources. The agreement with SDCWA includes the following conditions: • Term: Three (3) years from date of execution • The final invoice for reimbursement must be submitted to the SDCWA for approval and payment within three (3) years and three (3) months from date of execution • CMWD shall match at least 50 percent of the total study cost. • Maximum reimbursement from SDCWA is $170,500. The CMWD Recycled Water Master Plan was last updated in 1997 and in 2000 staff prepared the Encina Basin Water Reclamation Program Phase II Distribution Study. With these two reports, CMWD has constructed and implemented the Phase II Project. The updated Recycled Water Master Plan will identify additional recycled water demands, and perform a supply analysis, hydraulic model and recommend appropriate facilities. The Recycled Water Master Plan effort will include meetings with maintenance staff to document the condition of the existing recycled water system. DEPARTMENT CONTACT: David Ahles, (760) 602-2748. dahle@ci.carisbad.ca.us FOR CITY CLERKS USE ONLY. COUNCIL/BOARD ACTION: APPROVED DENIED CONTINUED WITHDRAWN AMENDED D D D CONTINUED TO DATE SPECIFIC D CONTINUED TO DATE UNKNOWN D RETURNED TO STAFF D OTHER-SEE MINUTES D Page 2 CMWD issued a Request for Proposal to five qualified engineering firms with experience in master planning of recycled water systems. Proposals were received from three firms and the proposals were evaluated by a committee comprised of engineering and maintenance staff in accordance with the procedures listed in Carlsbad Municipal Code section 3.28.070. Based on the ranking of the proposals by the staff selection committee, staff is recommending that the Board of Directors execute a professional services agreement with Carollo Engineers to prepare the Recycled Water Master Plan Update and Encina Basin Water Reclamation Program Phase III Project Feasibility Study. ENVIRONMENTAL IMPACT: The planning phase of the project is statutorily exempt from the requirements of the California Environmental Quality Act (CEQA) per Section 15262, Feasibility and Planning Studies, of the State CEQA Guidelines and will not have any adverse significant impact on the environment. A CEQA document and Notice of Determination will be processed and filed prior to adoption of the recycled water master plan. FISCAL IMPACT: The estimated Recycled Water Master Plan and Phase shown below in Table 1. Project Feasibility Study funding costs are TABLE 1 RECYCLED WATER MASTER PLAN AND PHASE III FEASIBILITY STUDY PROJECT NO. 5022 ESTIMATED PROJECT COSTS PROJECT Master Plan Preparation and Phase III Feasibility Study (Carollo Contract) CEQA Compliance Staff Administration PROJECT TOTAL COST CURRENT APPROPRIATION ADDITIONAL APPROPRIATION REQUIRED ESTIMATED COSTS $372,468 $25,000 $30,000 $427,468* $250,000* $177,468 SDCWA will reimburse CMWD up to $170,500. CMWD will invoice SDCWA in accordance with LISA. The 2008-2009 CIP appropriated $250,000 from the Water Replacement Fund for the Recycled Water Master Plan Update. Staff is requesting that an additional appropriation from the Water Replacement Fund be approved at this time to pay for the Encina Basin Water Reclamation Program Phase III Project Feasibility Study. Sufficient funds are available in the Water Replacement Fund to accommodate the cost for the study. If the District receives the maximum reimbursement of $170,500 from the SDCWA, the net increase in cost is approximately $7,000. Options Staff has considered the issue of authorizing the appropriation at this time, and provides the following options for the Council. 1. Move forward with approving the agreement between SDCWA and the CMWD for Local Investigations and Studies Assistance Program Funding; approving the professional services agreement with Carollo Engineers to provide engineering services for the Recycled Water Master Plan Update and Encina Basin Water Reclamation Program Phase III Project Feasibility Study and appropriation of additional funds. There are sufficient funds available in the Water Replacement Fund. Page 3 2. Not move forward with the Encina Basin Water Reclamation Program Phase III Project Feasibility Study and not appropriate funds from the Recycled Water Replacement Fund. Staff is recommending adoption of Option 1. EXHIBITS: 1. Resolution No. 1363 approving the agreement between San Diego County Water Authority (Water Authority) and the Carlsbad Municipal Water District (CMWD) for Local Investigations and Studies Assistance Program Funding and approving the professional services agreement with Carollo Engineers to provide engineering services for the Recycled Water Master Plan Update and Encina Basin Water Reclamation Program Phase III Project Feasibility Study and appropriation of additional funds, Project No. 5022. 2. Agreement between San Diego County Water Authority (Water Authority) and the Carlsbad Municipal Water District (CMWD) for Local Investigations and Studies Assistance Program Funding. 3. Professional services agreement with Carollo Engineers to provide engineering services for the Recycled Water Master Plan Update and Encina Basin Water Reclamation Program Phase III Project Feasibility Study. 1 RESOLUTION NO. 1363 2 APPROVAL OF AGREEMENT WITH SAN DIEGO COUNTY 3 WATER AUTHORITY FOR LOCAL INVESTIGATIONS AND STUDIES ASSISTANCE PROGRAM FUNDING, APPROVAL OF 4 PROFESSIONAL SERVICES AGREEMENT WITH CAROLLO ENGINEERS FOR RECYCLED WATER MASTER PLAN UPDATE 5 AND PHASE III FEASIBILITY STUDY, AND APPROPRIATION OF ADDITIONAL FUNDS. PROJECT NO. 5022. 6 WHEREAS, In January 2007, the San Diego County Water Authority established the 7 Local Investigations and Studies Assistance Program (LISA Program), for the purpose of 8 facilitating local agency studies and investigations of new local water supply opportunities; and 9 WHEREAS, The purpose of the LISA Program is to encourage, through assistance in 10 project funding, local brackish groundwater, seawater desalination, recycled water and conjunctive-use studies and investigations that could lead to local water supply projects that 12 provide new annual core (baseload) supplies or increase dry-year supplies; and 13 WHEREAS, CMWD has determined it is in the public interest to approve the LISA14 Program agreement with SDCWA to provide funding for Encina Basin Water Reclamation Program 10 - Phase III Project Feasibility Study; and16 WHEREAS, Public Works staff solicited proposals from five qualified engineering firms consistent with Carlsbad Municipal Code Section 3.28.070; and 18 WHEREAS, Staff received, reviewed and rated proposals from three engineering firms; 19 and 20 WHEREAS, subsequent to a review of the proposals, staff recommends Carollo 71 Engineering as the most qualified engineering consultant for the project; and 22 WHEREAS, Staff and Carollo Engineering have negotiated fees in the sum of $372,468 23 to provide engineering services described in this professional services agreement; and 24 WHEREAS, the CMWD has determined it necessary and in the public interest for 25 CMWD to enter into an agreement with Carollo Engineering for the preparation of the Recycled 2g Water Master Plan Update and Encina Basin Water Reclamation Program Phase III Project Feasibility Study, Project No. 5022; and 28 1 2 3 WHEREAS, funds in the Water Replacement Fund are sufficient for the additional .. appropriation;o NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbadb Municipal Water District, as follows: 8 7 1. That the above recitations are true and correct. 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 WHEREAS, $250,000 has been previously appropriated from the Water Replacement Fund; and WHEREAS, an additional appropriation of $177,468 is needed for the project; and 2. That the Finance Director is authorized to appropriate $177,468 from the Water Replacement Fund to cover the cost of the Recycled Water Master Plan Update and Encina Basin Water Reclamation Program Phase III Project Feasibility Study Project No. 5022. 3. That the President is authorized to execute the Agreement with San Diego County Water Authority and the CMWD for Local Investigations and Studies Assistance Program Funding referred to herein. 4. That the President is authorized to execute the Professional services agreement with Carollo Engineers to provide engineering services for the Recycled Water Master Plan Update and Encina Basin Water Reclamation Program Phase III Project Feasibility Study referred to herein. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a Special Meeting of the Board of Directors of the Carlsbad Municipal Water District of the City of Carlsbad on the 7th day of July, 2009, by the following vote to wit: AYES: Board Members Lewis, Kulchin, Hall, Packard and Blackburn. NOES: None. ABSENT: None. , President ATTEST: yLORRA/NE M. \tyQOD, Secretary Vj '(SEAL)( •&:& •• JOINT PARTICIPATION AGREEMENT FOR LOCAL INVESTIGATIONS AND STUDIES ASSISTANCE PROGRAM FUNDING BETWEEN SAN DIEGO COUNTY WATER AUTHORITY AND CARLSBAD MUNICIPAL WATER DISTRICT THIS AGREEMENT is made this day of between the San Diego County Water Authority (Water Authority), a county water authority, and Carlsbad Municipal Water District (Agency), a municipal water district and a Subsidiary District of the City of Carlsbad, in view of the following facts: RECITALS 1. In January 2007, the Water Authority established the Local Investigations and Studies Assistance Program (LISA Program), for the purpose of facilitating local agency studies and investigations of new local water supply opportunities. 2. The purpose of the LISA Program is to encourage, through assistance in project funding, local brackish groundwater, seawater desalination, recycled water and conjunctive-use studies and investigations that could lead to local water supply projects that provide new annual core (baseload) supplies or increased dry-year supplies. 3. Funding for this program in the amount of $2 million is provided by the Water Authority. 4. Studies receiving funding under this Agreement must be related to the production and/or conveyance of recycled water; or the extraction, treatment and/or conveyance of groundwater; or the desalination of seawater and/or conveyance of the product water. 5. Agency is conducting a feasibility study entitled: "Encina Basin Water Reclamation Program - Phase HI Project Feasibility Study" (Study). The purpose of the Study is to "explore new recycled water markets to allow for incremental demand increases, develop the recommended project capital cost, perform environmental review and identify funding sources." See Attachment A — Scope of Work for description of work to be performed under the Study. The Recitals above are incorporated herein and the Parties agree as follows. Section 1. Term of Agreement The term of the Agreement begins at the date of execution of the Agreement and ends three (3) years from the date of execution. The final invoice for reimbursement must be submitted to the Water Authority for approval and payment within three (3) years and three (3) months from the date of the execution of the Agreement. 7 Section 2. Work to be Performed Under this Agreement (a) The approved scope of work, schedule, and budget for this Agreement is included as Attachment A - Scope of Work, Attachment B - Project Schedule, and Attachment C - Project Budget, attached herein and made a part of this Agreement (b) At the end of the project, Agency shall produce a Final Feasibility Study Report which will summarize the findings of the study. Agency shall provide the Final Report to the Water Authority prior to submitting its final invoice for reimbursement of grant funds. Section 3. Amount of Funding and Agency Match On December 18, 2008, the Water Authority Board approved up to $170,500 in matching LISA Program Grant Funds to be provided to the Agency. The agency match shall be equal to or greater than the total Water Authority award of grant funds under the LISA Program. Agency match must also be equal to or greater than 50 percent of the total study cost. The Agency may designate as reimbursable funds eligible expenditures for work conducted by the Agency after the date of the board approval of funding, December 18, 2008. The Agency may designate as matching funds eligible expenditures for work conducted by the Agency after December 18, 2006, a period of up to two years before board approval. Eligible matching funds are described in Section 4 below. Contributions to Agency from: 1) private entities; and 2) public entities located outside the county of San Diego, including but not limited to the Metropolitan Water District of Southern California, the U.S. Bureau of Reclamation, U. S. Environmental Protection Agency, California Energy Commission, American Waterworks Association, etc., shall be subtracted from the cost of the Study for the purposes of calculating eligible reimbursable funds, matching funds, and total project cost. Section 4. Eligible Matching Funds Eligible matching funds include expenditures for third party costs or in-kind specialized services related to the execution of the Study conducted in-house by the Agency. Overhead and general administrative services do not qualify as in-kind matching funds. Third party costs include subcontractor work for technical support services. In-kind specialty services include technical services such as GIS, environmental review, lab work, field monitoring, and direct costs for project management. The Water Authority retains sole discretion to determine eligible matching funds based on criteria identified above. 04/14/2009 2 of 8 Section 5. Documentation of Expenditures In order to request reimbursement of expenditures, Agency must submit the following documents: a. Proof of formal approval by its governing Board of the Study and expenditure of matching funds solely for the purpose of the Study. Proof of approval may be in the form of a copy of an adopted resolution or minutes of a meeting of which a motion is adopted which copy is certified as true copy of an official record of the Agency. b. Executed copy of any third party/consultant contract for services with respect to the Study. c. Documentation of expenditure of agency matching funds, including but not limited to, copies of consultant invoices and statements of agency in-house labor time and expenses (if applicable). Section 6. Disbursement Conditions Agency funds must be expended before reimbursement is requested. After funds are expended, the Lead Agency shall submit invoices for reimbursement of grant funds to the Water Authority. The Water Authority will reimburse Agency on a quarterly basis for up to 50% of eligible expenditures upon receipt of an invoice and documentation of expenditures. Only those expenditures incurred by Agency after December 18,2008 are eligible for reimbursement. In- kind services are not eligible for reimbursement but can be applied toward the agency cost-share. For each quarterly invoice, Agency shall submit the following: i. Two copies of the Quarterly Report and Statement of Costs, as specified in Section 8, for the period for which reimbursement is being requested. ii. One original invoice and one copy from Agency requesting reimbursement of grant funds. iii. Two copies of consultant/contractor paid invoices and documentation of payment of those invoices; documentation of in-house labor time and expenses (if applicable) for work conducted during the quarter; and any bills of materials. Section 7. Agency Agency shall be designated and shall bear responsibility for meeting the terms of this Agreement. Enforcement and all related correspondence of this Agreement shall be between the Water Authority and Agency only. The Lead Agency shall be responsible for submitting quarterly reports, invoices, and statement of costs for work conducted by Agency. Reimbursable funds will be distributed to Agency only. 04/14/2009 3 of 8 7 Section 8. Quarterly Progress Reports and Statement of Costs Following the execution of the funding agreement, Agency shall submit a progress report on the status of the Study and thereafter on a quarterly basis. Quarterly Progress Reports should be submitted within one month following the end of each calendar quarter (January through March; April through June; July through September: and October through December. A Statement of Costs (expenditures) shall also accompany all progress reports. Progress reports shall include a report of work completed during the previous period, anticipated work to be conducted during the next quarter, percent completion of tasks (as outlined in the approved schedule), and percent completion of the total Study. Agency shall use the reporting format as shown in Attachment D - Quarterly Progress Report or a Water Authority approved alternate. Statement of Costs shall include the expenditures for the previous quarter and total expenditures to date. See Attachment E - Statement of Costs for example of Statement of Costs. Section 9. Performance Criteria Agency must observe the established criteria: a. Work on the approved scope must begin within six months of award of funding. b. Work on the approved scope must be completed within three years of the date of execution of this Agreement. c. If the schedule lags for greater than two quarters from the schedule included as Attachment B, a meeting between Agency and Water Authority staff will be held to determine cause, remedies, and a possible amendment to the schedule or Agreement. d. If the schedule continues to lag for an additional two quarters, Water Authority staff will have a follow-up meeting with Agency staff to determine continued viability of the Study. A report of the outcome of the meeting(s) and recommendations regarding the continued viability of the Agreement will be made to the Water Authority General Manager. Section 10. Withholding of Grant Disbursement by Water Authority If the Water Authority determines that the Study is not being completed in accordance with the Performance Criteria in Section 9 and in accordance with the provisions of the Agreement, if Agency has failed in other respects to comply substantially with the provisions of this Agreement, the Water Authority will demand compliance. If Agency does not remedy such failure to the Water Authority's satisfaction within a reasonable period, the Water Authority may withhold from Agency all or any portion of the Water Authority matching fund commitment, and take any other action it deems necessary to protect its interest and to meet the goals of the LISA Program including termination of this Agreement. 04/14/2009 4 of 8 )o Section 11. Acknowledgement of Credit In the Final Feasibility Study Report, and when promoting the Study or using any data and/or information developed under the Agreement, Agency shall include appropriate acknowledgement of credit to the Water Authority, and all cost-sharing partners for their support. Section 12. Audit Requirements The contracting parties shall be subject to the examination and audit for a period of three years after the final payment under this Agreement with respect to all matters connected with the performance of this Agreement. All records of Agency its contractors and subcontractors shall be preserved for this purpose for at least three years after the completion of the Study. Section 13. Competitive Bidding of Contracts. Public Works, Prevailing Wages, and Procurements Agency shall comply with all applicable laws and regulations regarding securing competitive bids, payment of prevailing wages where applicable, and undertaking competitive negotiations in contracts for the procurement of goods and services provided under this Agreement. Section 14. Amendments This Agreement may be amended at any time by mutual agreement of the parties. Requests by Agency for amendments must be in writing stating the reason for the request. Any changes in project scope that are requested after the Water Authority Board has approved the funding recommendations must be submitted to the Water Authority for approval. If approved, the Agreement shall be amended to reflect the change. Section 15. Relationships of Parties Agency, its contractors, subcontractors, and their respective agents and employees performing work under this Agreement, shall act in an independent capacity and not as officers, employees, or agents of the Water Authority. Section 16. Project Officials and Notices The Director of Water Resources of the Water Authority shall be the Water Authority's representative and shall have the authority to sign the Agreement and amendments to the Agreement if needed. Agency Project Manager shall be David Ahles, Senior Engineer. Agency's Project Manager shall be Agency's representative for the administration of the Agreement and shall have full authority to act on behalf of Agency, including authority to execute all payment requests. All 04/14/2009 5 of 8 communications given to Agency's Project Manager shall be as binding as if given to the Agency. Either party may change its Project Manager upon written notice to the other party. Notices required to be given to the Water Authority in writing by Agency under this Agreement shall be sent to: Ken Weinberg, Director of Water Resources San Diego County Water Authority 4677 Overland Avenue San Diego, CA 92123 Notices required to be given to Agency in writing by the Water Authority under this Agreement shall be sent to: Dave Ahles, Senior Engineer Carlsbad Municipal Water District 1635 Faraday Avenue Carlsbad, CA 92008 A change of address for delivery or notice may be made by either party by written notice of such change of address to the other party. Section 17. Cooperation Agency will provide the Water Authority with quarterly progress reports as specified in Section 8. Agency will provide the Water Authority with copies of the Draft and Final Feasibility Study Reports and any interim documents for the Water Authority staffs review and input. Agency will provide the Water Authority with reasonable access to information being developed or secured for the Study and report purposes including, upon request of the Water Authority, an audit of costs associated with the Study. Water Authority reserves the right to conduct periodic review meetings with Agency and its project team. The purpose of these meetings is to provide a detailed update on Study progress, findings to date, and any challenges or other issues that have arisen during the Study. Section 18. Completion and Work Product Within 90 days of the conclusion of the Study, Agency shall submit to the Water Authority: the final invoice for reimbursement, final Statement of Costs, Final Study Report, and the final Quarterly Progress Report. Agency shall furnish the Water Authority with two (2) hardcopies of the Final Feasibility Study Report and two (2) electronic copies on CD. 04/14/2009 6 of 8 2- Section 19. Defaults and Remedies Any claim Agency may have regarding the performance of this Agreement including, but not limited to, claims for extension of time, shall be submitted to the Water Authority Director of Water Resources within thirty (30) days of Agency's knowledge of the claim. The Water Authority and Agency shall then attempt to negotiate a resolution of such claim. If a resolution is reached, an amendment to this Agreement may be processed to implement the terms of the resolution. The use by either party of any remedy specified herein for the enforcement of this Agreement is not exclusive and shall not deprive the party using such remedy of, or limit the applicability of any other remedy provided by law. Section 20. Public Record All reports, including the Final Feasibility Study Report, submitted as part of the Study fall under the Public Records Act, Government Code § 6250 et seq., and the Brown Act, Government Code § 54950 et seq., are public records, and as such may be subject to public review. Section 21. Indemnity - Hold Harmless Agency shall defend, indemnify, and hold harmless the Water Authority, its directors, officers, employees, and agents from all damage, injury, claims, demands, losses, and liability to the extent that the same are the result of conducting the Study, or the negligence or willful misconduct of Agency or any of its officers, employees or any other person acting pursuant to its control in performing the work under this Agreement. Agency shall not indemnify the Water Authority, its directors, officers, employees, and agents from the sole negligence or willful misconduct of the Water Authority. Section 22. Laws and Venue This Agreement shall be interpreted in accordance with the laws of the state of California. Any action brought to interpret or enforce any term of this Agreement, shall be brought in a state or federal court in the county of San Diego. Section 23. Assignment Agency shall not assign, sublet, or transfer this Agreement or any rights or interest in this Agreement without the written consent of the Water Authority, which may be withheld for any reason. Section 24. Integration This Agreement represents the entire understanding of the Water Authority and Agency as to those matters contained herein. No prior oral or written understanding should be of any force 04/14/2009 7 of 8 force or effect with respect to those matters covered hereunder. This Agreement may not be modified or altered except in writing signed by the Water Authority and Agency. Section 25. Notice Any notice or instrument required to be given or delivered by this Agreement may be given or delivered by depositing the same in any United States Post Office, registered or certified, postage prepaid, addressed to: San Diego County Water Authority 4677 Overland Avenue San Diego, CA 92123 Attn: Ken Weinberg Director of Water Resources Section 26: Signatures Carlsbad Municipal Water District 5950 El Camino Real Carlsbad, CA. 92008 Attn: Dave Ahles Senior Engineer The individuals executing this Agreement represent and warrant that they have the legal capacity and authority to do so on behalf of their respective legal entities. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date written above: SAN DIEGO COUNTY WATER AUTHORITY By:_ CARLSBAD MUNICIPAL WATER DISTRICT Ken Weinberg Director of Water Resources Approved as to form: DANIEL S. HENTSCHKE General Counsel San Diego County Water Authority President RONALD R. BALL General Counsel Carlsbad Municipal Water District By: 04/14/2009 8 of 8 ATTACHMENT A SCOPE OF WORK ENCINA BASIN WATER RECLAMATION PROGRAM PHASE III PROJECT FEASIBILITY STUDY SCOPE OF WORK TASK 1 - PROJECT MANAGEMENT AND MEETINGS Our team will prepare meeting agendas five working days prior to each meeting and submit meeting notes within five working days after each meeting. Our project manager and project engineers will attend all meetings. Additional team members will attend on an as-needed basis. Subtask 1.1 - Kick-Off Meeting The project will be launched at a kick-off meeting between City staff and the Project team members. The following will be accomplished at the kick-off meeting: >• Confirm project objectives. ^ Define project roles of all team members. ^ Establish communication lines. > Review data-gathering list. >• Review Project Work Plan and Schedule. >• Review draft report outline for each deliverable. It is our experience that the establishment of a report outline for each deliverable at the beginning of the project promotes efficient report production and quality deliverables that meet expectations. We will therefore submit a draft Table of Contents (TOC) for the 2010 Recycled Water Master Plan (RWMP) and the Recycled Water Phase 111 Feasibility Report (Phase III FS) at the kick-off meeting. The RWMP report outline presented below has been used in this SOW and our labor estimate as presented in Section 7 of this proposal. We will modify this outline based on discussions with City staff at the beginning of the project. Draft 2010 Recycled Water Master Plan Outline Chapter 1 - Introduction Chapter 2 - Existing System C:\Clients\Cartsbad\Recycled Water Master Plan\Scope of Work 1 Chapter 3 - Recycled Water Demands Chapter 4 - Recycled Water Supplies Chapter 5 - Recycled Water Regulations Chapter 6 - Hydraulic Model Chapter 7 - Existing System Evaluation Chapter 8 - Future System Evaluation Chapter 9 - Capital Improvement Program Draft Recycled Water Phase III Feasibility Study Outline Chapter 1 - Introduction Chapter 2 - Recycled Water Demands Chapter 3 - Recycled Water Supplies Chapter 4 - Potential Phase III Projects Chapter 5 - Project Cost Estimates Chapter 6 - Property Acquisition and Right-of-Way Requirements Chapter 7 - CEQA, Regulatory, and Permitting Requirements Chapter 8 - Grant and Loan Opportunities Chapter 9 - Implementation Plan One additional benefit of writing TMs as draft report chapters is that the numbering of all headings, figures, tables, as well as the overall format of each deliverable, remains identical in the report. This method also improves the report production efficiency, makes it easier for City staff to verify if all comments are incorporated, and avoid surprises in the end. Subtask 1.2 - Coordination Meetings A key component to the success of the master plan is coordinating with other important District departments and outside stakeholders. As part of this task, our Team will attend up to six project coordination meetings with other City departments, such as the CIS, Planning, Engineering, Operations and Maintenance (O&M), and/or Finance Departments. In addition, coordination meetings will be held with outside stakeholders such as the Encina Wastewater Authority (EWA), Leucadia Wastewater District (LWWD), Vista Irrigation District (VID), and Vallecitos Water District (VWD). These meetings will be crucial to obtain the necessary information to evaluate the existing system and plan future system expansions. Meetings with outside stakeholders will be focused on exploring opportunities to serve recycled water outside the District's service area to C:\Clients\Cartsbad\Recycled Water Master PlarAScope of Work 2 I? customers that do not have access to recycled water. It is assumed that the majority of these meetings can be scheduled in combination with the monthly status meetings. Subtask 1.3 - Monthly Status Meetings Our project manager and project engineers will attend up to seven (7) monthly project meetings to summarize project progress, share information, and gain concurrence on key project issues. This number of meetings is based on our 8-month project schedule. These meetings will be scheduled such that key deliverables can be discussed at each meeting as shown on our Work Plan presented in Section 4 of this proposal. It is assumed that some of these meetings can be held as conference calls. Subtask 1.4 - Project Management Our project manager will prepare monthly progress reports that will be sent out via e-mail that present the project progress, budget status, schedule updates, and, if applicable, project issues or out-of-scope work requests. These reports will allow the District to stay informed on the project progress in an efficient manner. Our team will also develop and maintain a centralized action item list and a data-gathering list during the course of the project. These living documents will be updated monthly and promote a smooth project delivery. This task also includes time required for other project management duties, such as staff management, contract administration, billing, and invoicing. Task 1 Deliverables ^ Meeting Agendas (14). ^ Meeting Minutes (14). *• Progress Reports (7). > Schedule Updates (7). > Draft TOC for RWMP and Phase III FS Reports. TASK 2 - DATA COLLECTION AND REVIEW Subtask 2.1 - Review Reports and Records Our team will gather and review information pertinent to the development of the RWMP and Phase III FS. This review will include, but is not limited to, the following: C:\Clients\Carisbad\Recycled Water Master PlarAScope of Work 3 It *• Review of the District's relevant planning documents and design standards, such as the 1990 Reclaimed Water Master Plan, 1997 Reclaimed Water Master Plan Update, 2000 ' Reclaimed Water Distribution System Study, the District's General Plan, the District's 2005 Urban Water Management Plan, and other relevant planning documents. >• Review of inter-agency agreements with neighboring agencies, such as the EWA, LWWD, and VWD. *• Review of EWA's Water Reclamation Facility (WRF) and VWD's Meadowlark WRF historical production and current operations. Subtask 2.2 - Review of Customer Data Our team will gather and review information pertinent to the existing and potential recycled water customers and demands. This review will include the following: ^ Review information on existing and potential recycled water customers. >• Review of District's General Plan and Specific Plans for new development projects. ^ Review of historical recycled water billing records. ^ Review of historical potable water billing records of large customers. ^ Review of recycled water peaking factors and diurnal patterns used in previous reports. ^ Review of recycled water demand factors used in previous reports. Historical billing records will be used to prepare summaries of the existing recycled water customer demands, as well as the demands of the large potable water customers. Summaries will include annual average, maximum month demand, and peak hour demands. This data will be used to review and possibly update seasonal peaking factors. Subtask 2.3 - Abandoned Assets Our team will gather and review information provided by the District regarding "abandoned assets" such as pipelines. The possibility of incorporating these abandoned assets into the District's recycled water system will be evaluated. Findings will be discussed with City staff. As part of this task we will also identify City-owned sites that could potentially be used to construct new recycled water system facilities. C:\Clients\Carlsbad\Recycled Water Master PlarAScope of Work Subtask 2.4 - Summarize Known System Deficiencies Our team will meet with the engineering and O&M staff of the District, VWD, and the EWA to develop a list of known deficiencies in the existing systems. It is assumed that meetings required for this task are covered under Subtask 1.2. This task will consist of the development of a master deficiency list, possible improvements to address these deficiencies, and an initial prioritization for these improvements. The information of this task will be incorporated in Draft Chapter 1 (Existing System), which will be submitted for review by City staff. Task 2 Deliverables >• List of References. *• Draft Chapter 1 - Introduction. * Draft Chapter 2 - Existing System. TASK 3 - MARKET AND DEMAND ASSESSMENT Subtask 3.1 - Develop Potential Customer List Our team will identify potential recycled water customers by evaluating the historical billing records, general plan land use, specific plans, aerial photography maps, and the most recent water master plan and other pertinent information. Customers will be categorized based on user type such as agriculture, irrigation, commercial, and industrial user types. We will conduct a workshop with City staff to discuss the top 100 largest customers list and determine which customers are the most viable for using recycled water. The purpose of this workshop is to develop a list with the potential recycled water customer candidates. Potential customers that are located immediately outside the District's service area that do not have ready access to recycled water will be included when developing the initial top 100 customer list. As part of this task, our team will therefore also review billing records of large water customers in neighboring agencies Subtask 3.2 - Estimate Potential Demand As part of this task, we will estimate the recycled water demand for all the customers identified in Subtask 3.1. We will analyze existing and future demands, water quality requirements, seasonal peaking factors, and diurnal demand patterns. We will develop new recycled water demand factors for the various user types. Historical recycled water demand records, along with CIS parcel data and aerial photography, will be used C:\Clients\Cartebad\Recycied Water Master P!an\Scope of Work 5 to determine the actual recycled water demand per acre for the large irrigation customers. These demand factors will then be compared with the demand factors used in previous studies and other recent recycled water master plans developed for agencies with similar climate conditions. Recommendations will be made for the most appropriate recycled water demand factor by user type. In addition, recommendations will be made for the potable water demand reduction that should be considered in the water master plan update. We will work closely with City staff and the selected water master plan consultant to finalize these recommendations and coordinate the demand projections in both master plans. The findings of Tasks 3.1 and 3.2, including a customer list, demand estimating assumptions, water demand factors, recycled water demand projections, and customer maps will be incorporated in Draft Chapter 3 (Recycled Water Demands), which will be submitted for review by City staff. Comments on this report chapter will be incorporated and included in the Draft RWMP that will be prepared as part of Subtask 10.2. Subtask 3.3 - Prepare a Customer GIS Maps We will populate a GIS database with the customer names, address, user type, existing potable water demand, potential recycled water demand, seasonal peaking factors, diurnal demand type, ground elevation, pressure zone, and water quality requirements. This GIS database will be used to prepare maps of the existing and potential recycled water customers. These maps will show to location of customers and visually indicate the potential recycled water demand by symbol size. Subtask 3.4 - Conduct Customer Surveys Our team will contact up to 25 customers that could potentially use recycled water for cooling towers or other industrial process applications using telephone interviews. The list of customers that will be contacted will be developed in close coordination with City staff. It is assumed that City staff will provide the contact information for the selected customers. We will prepare a draft questionnaire that will be discussed and finalized with City staff prior to conducting these interviews. A standard form will be developed and used to report any customer concerns and special requirements, such as pressure and water quality requirements. The completed forms will be included as an appendix in the RWMP report, while the key findings and associated demands will be summarized in Chapter 3. C:\Clients\Carlsbad\Recycled Water Master PlarAScope of Work Subtask 3.5 - Prepare Demand Projections The findings of Subtasks 3.1 through 3.4 will be combined and used to prepare recycled water demand projections. The GIS Customer Database developed in Subtask 3.3 will be enhanced with phasing information for each customer using 5-year planning periods from 2010 through 2035 and build-out. The database will be used to estimate the projected recycled water demand for each 5-year planning period through year 2035 and at build out. Task 3 Deliverables > Potential Recycled Water Customer List. *• Potential Customer Map. *• Demand Projection Summary. *• Workshop Agenda and Summary. > GIS Customer Database. *• Draft Chapter 3 - Recycled Water Demands. TASK 4 - RECYCLED WATER SUPPLY Subtask 4.1 - identify Existing and Future Supply Sources The capacity of the existing and future recycled water supply sources will be evaluated. This evaluation will include the Carlsbad Water Recycling Facility (CWRF), Meadowlark Water Reclamation Facility (MWRF), and the Gafner Water Reclamation Facility (GWRF). The projected demands will be compared with the available supplies in 5-year planning periods from 2010 through 2035 and build-out. The supply balance will be presented for average day demand (ADD) and maximum day demand (MOD) conditions, considering the seasonal variations in both supplies and demands. Subtask 4.2 - Conduct Supply Evaluation The supply balance prepared as part of Subtask 4.1 will be used to develop up to four supply scenarios that will be analyzed in further detail as part of this task. These scenarios will be developed with input from City staff. The purpose of this evaluation is to determine which supply sources should be expanded or abandoned. The recycled water infrastructure improvements required for each supply scenario will be determined using a combination of desktop analysis, conceptual level design for the treatment C:\Clients\Carisbad\Recycled Water Master Plan\Scope of Work 7 plants, and the hydraulic model for the conveyance facilities, such as pump stations and pipelines. Planning level cost estimates of the major improvements required for each supply scenario will be prepared. In addition, the energy cost associated with distribution system pumping will be estimated for each scenario. The combined capital and energy cost will be used to determine the supply cost per acre-foot for each source and each scenario. The information gathered and developed for the quantification of supply sources and the cost per acre-foot for each scenario will be incorporated in Draft Chapter 4 (Recycled Water Supplies), which will be submitted for review by City staff. Comments on this report chapter will be incorporated and included in the Draft RWMP that will be prepared as part of Subtask 10.2. Task 4 Deliverables >• Supply Balance in 5-year increments through year 2035 and build-out. > Draft Chapter 4 - Recycled Water Supplies. TASK 5 - RECYCLED WATER REGULATIONS Subtask 5.1 - Review Standards, Ordinances, and Regulations Our team will review the District's design standards, water quality management practices, and federal and state regulations. As part of this task, we will: > Summarize the District's design standards applicable to recycled water systems. >• Review the District's ordinances and make recommendations for changes, if necessary. For example, new developments with a projected irrigation demand greater than 10,000 gpd could be required to implement dual water systems. >• Discuss connection issues driven by Water Code and District Ordinance changes. >• Summarize State and Federal existing water quality standards. > Describe the ongoing developments of State and Federal water quality standards. *• Review the District's Best Management Practices (BMPs) for recycled water use. >• Summarize the upcoming regulatory issues that could impact recycled water implementation, such as the manganese standards for the CWRF. The review of District Ordinances and Regulations will be incorporated in Chapter 4 (Recycled Water Supplies). C:\Clients\Cartsbad\Recycled Water Master PlarAScope of Work 8 Subtask 5.2 - Inspection and Maintenance Requirements Our team will review the industry standards for ongoing inspection and maintenance requirements for recycled water facilities, such as the standards of the American Water Works Association and the California Department of Public Health. We will prepare a table that lists the requirements (frequency of inspection, labor hours, and costs) for each type of system component (reservoir, pump station, mile of pipeline, service connection, etc.). Task 5 Deliverables > Inspection and Maintenance Requirement Table. > Draft Chapter 5- Recycled Water Regulations TASK 6 - RECYCLED WATER MODEL Subtask 6.1 - Model Development and Calibration Our team will complete the recycled water model prepared by City staff to fully represent the District's existing recycled water system. It is assumed that the existing model accurately represents the existing system connectivity, pipeline sizing, pipeline materials, ground elevations, and pressure zone naming. Based on a review of the model provided on CD and discussions at the pre-proposal meeting, we have identified the following modifications that will be completed as part of this task: > Input of pressure reducing valves (PRVs) to complete the pressure zone separations. > Input of existing customer demands based on the average usage in 2008 (using geocoding). ^ Input of customer names. > Input of typical diurnal curves for the various usage types. >• Input of pump curves that accurately represents the current operating conditions. Field pump tests would need to be conducted by City staff. *• Input of system controls after discussion with the City's operational staff. The model will be run after these modifications and changes have been made as necessary to make the model run without errors or warnings. The model will then be hydraulically calibrated C:\Clients\Car1sbad\Recycled Water Master PlarAScope of Work • 9 21-/ for field conditions. As part of the model calibration process, we have identified the following tasks: > Select a calibration day and prepare a Calibration Plan. This plan will describe the steps involved in the calibration process, operational procedures, required equipment and/or supplemental monitoring instruments, field data to be collected, the data collection methods, and recording intervals. *• Submit the Calibration Plan to the City staff for review and acceptance prior to collecting calibration data. > It is assumed that City staff will collect the necessary field data and provide this in electronic format. > Our proposal includes the rental of 10 flow monitors that can be strapped on to the large customer laterals to measure their demands and develop customer specific diurnal patterns. > We will provide five remote pressure loggers that can be attached to hydrants, if available on the recycled water system. > Organize the calibration data and prepare diurnal curves and pressure comparison graphs. > Scale the average day system demands in the model to the demands measured on calibration day. »• Input specific controls that were used on calibration day, as necessary. >• Calibrate the system pressures, tanks levels, and booster station flows in the model to reflect field conditions as close as possible. The calibration accuracy is typically around 10 percent, depending on the accuracy and number of field measurements. ^ Present the model calibration results to the District by use of graphic and tabular displays. > Discuss the results with City staff and make changes, if necessary. C:\Clients\Carlsbad\Recycled Water Master PlarAScope of Work 10 Subtask 6.2 - Water Quality Calibration Once the model is calibrated for hydraulic parameters (flows, pressures, and tank levels), the model can be calibrated for water quality parameters. It is assumed that the same calibration day will be used for both the hydraulic and water quality calibration and that the water quality calibration is limited to chlorine residual levels. As part of this task, we have identified the following steps: *• Prepare a water quality section for the Calibration Plan. >• It is assumed that City staff will collect the necessary chlorine residual samples in the field data and provide the test results in electronic format. *• Calibrate the hydraulic model for water quality. >• Present the calibration results using maps, graphs and tables. > Discuss the results with City staff and make additional changes, if necessary. Our team will work closely with the City's engineering and operational staff during the completion of Tasks 6.1 and 6.2. We will involve Jacob Moeder and other staff during the process as much as desired to transfer knowledge and resolve questions quickly. Working together will bring many benefits to the District including acceleration of schedule, a more accurate model, and credibility of results. Subtask 6.3 - Development of Build-Out Model We will develop a build-out model that includes system expansions to all potential customers identified as part of Task 6.3. New pipelines and facilities will be sized for ultimate demand conditions and controls will be adjusted where necessary to make the model run properly. New demand nodes will be added to represent future customers. Each node will include a customer name, future demand, diurnal curve, ground elevation, and pressure zone designation. Each future pipeline will include the appropriate diameter to serve the build-out demand and pressure zone designation. The build-out model will be set up as a separate scenario. Intermediate planning year scenarios will be added later as part of Task 8. Subtask 6.4 - Hydraulic Model Owner's Manual (Optional) As an optional task, we could prepare hydraulic model owner's manuals that will assist City staff with the use of model after the project is completed. This manual will summarize the model C:\Clienfs\Carlsbad\Recycled Water Master PlanXScope of Work - 11 -2(0 development process and specifically describe the model scenarios, query sets, and facility sets that will be included in the final model deliverable. The manual will also describe model maintenance procedures with regards to database management to ensure that the scenarios and query sets continue to work properly when model modifications are made. This manual will be included as an appendix of the RWMP report. Task 6 Deliverables >• Calibration Plan. >• Draft Chapter 6- Hydraulic Model. >• Model Owner's Manual (Optional Task). TASK 7 - EXISTING SYSTEM ANALYSIS Subtask 7.1 - Develop Evaluation Criteria Our team will prepare draft evaluation criteria based on previous studies and typical criteria used in the industry. The draft planning and evaluation criteria will be described in a TM for review by City staff. This TM will be discussed with City staff at one of the progress meetings and finalized prior to the system evaluations described under Subtasks 7.2 and 7.3. Subtask 7.2 - Existing System Evaluation Our team will use the calibrated model to analyze the existing recycled water system under the following demand conditions: > Average Day Demands. >• Maximum Day Demands. >• Peak Hour Demands. > Minimum Day Demands. The hydraulic model will be run under these demand conditions to analyze the system pressures under peak demands, storage capacity, pumping efficiency, replacement requirements, and capital cost. The objectives of the analysis and the improvements are to improve pumping efficiency, water quality, and reduce the need for chemicals. Options to eliminate hydro-pneumatic pumping systems and optimize pumping efficiency will be investigated as part of this task. C:\Clients\Cartsbad\Recycled Water Master Plan\Scope of Work 12 27 The water quality feature of the hydraulic model will be used to evaluate the loss of chlorine residuals under minimum day demand conditions when water passes through the distribution system from Mahr Reservoir and/or any other supply sources. The water quality evaluation will be conducted minimum day demand conditions to analyze the circulation during winter and and low demand months. Subtask 7.3 - Existing System Improvements The hydraulic model will be used to size improvements to address the existing system deficiencies identified in Subtask 7.2. These improvements will include a combination of pipelines, pumping stations, and reservoir storage facilities. The findings of Subtasks 7.2 and 7.3 will be described in draft report Chapter 6 (Existing System Analysis), which will be submitted to City staff for review and comments. Comments on this report chapter will be incorporated and included in the Draft RWMP that will be prepared as part 'of Subtask 10.2. Task 7 Deliverables > Evaluation Criteria TM. >• Draft Chapter 7- Existing System Evaluation. TASK 8 - ULTIMATE SYSTEM ANALYSIS Subtask 8.1 - Future System Improvements The future system model developed as part of Subtask 6.3 will be used to size facilities to connect all future customers identified in Task 3. Planning level cost estimates will be prepared for the various system extension projects that would serve large customers or customer groups. These cost estimates will be used to develop unit cost estimates in $/acre-foot of demand served, which will be used to prioritize the projects and develop a preliminary phasing plan in 5- year increments. The findings of Subtask 8.1 will be described in a draft Chapter 7 (Future System Evaluation), which will be submitted to City staff for review and comments. Comments on this report chapter will be incorporated and included in the Draft RWMP that will be prepared as part of Subtask 10.2. C:\Clients\Carlsbad\Recycled Water Master PlanVScope of Work 13 Subtask 8.2 - CIP Development A workshop will be held with City staff to review the preliminary results of Task 8.1, including the pipeline expansion projects, preliminary phasing cost estimates. The workshop will be used to discuss the findings and optimize the system by minimizing the overall system unit cost, while addressing the operational issues identified in Task 7. Once the build-out system is optimized, the system expansion projects will be prioritized and phased in 5-year planning periods. The model will be enhanced with scenarios for planning periods 2011-2015, 2016-2020, 2021-2025, 2026-2030, and 2031-2035. Each scenario will represent the proposed system configuration with the appropriate demands, pipelines, and distribution system facilities. The findings of Subtask 8.2 will be described in a draft Chapter 8 (Capital Improvement Program), which will be submitted to City staff for review and comments. Comments on this report chapter will be incorporated and included in the Draft RWMP that will be prepared as part of Subtask 10.2. Task 8 Deliverables > Workshop Agenda and Summary. *• Draft Chapter 8 - Future System Evaluation. > Draft Chapter 9 - Capital Improvement Program. TASK 9 - WATER RECLAMATION PHASE III FEASIBILITY STUDY Subtask 9.1 - Identify Phase III Customers Based on the efforts from Task 3, a summary of the most likely users that could be converted to recycled water during Phase III will be prepared. A workshop will be held with the District to review the list of demands from Task 3 that should be included in the Phase III project. Pertinent criteria such as customer size, willingness, water quality needs, and location will be used in the workshop. Based on the District's previous work, users that are likely to be evaluated for their potential inclusion in a Phase III project are: >• Northwest Carlsbad - Power plant, Cannon Park, Car Country, Schools, Parks. >• Northeast Carlsbad - Rancho Carlsbad Golf Course, Condominium/Apartment Complexes. C:\Clients\Carlsbad\Recycled Water Master Plan\Scope of Work 14 >• Southeast Carlsbad - La Costa Heights, Vista Santa Fe, Alga Road, La Costa Avenue. *• Southwest Carlsbad - Poinsettia Shores, Lakeshore Gardens and Ponto Beachfront Village. > Areas Adjacent to District Boundaries - Vista Industrial Park, Shadowridge Golf Course, Ocean Hills Golf Course, South Buena Vista Park, San Elijo Hills. Subtask 9.1 Deliverables *• Workshop Agenda and Notes. Subtask 9.2 - User Specific Water Quality and Treatment Needs Based on the information collected in Task 3 and Subtask 9.1, our team will identify potential industrial process users that could require additional treatment in order to use recycled water. Our team will meet with these potential users to collect water quality requirements, potential on- site treatment location options, and to identify any other specific constraints. Potential processes that would be required to meet customer needs will be identified, and schematic process block flow diagrams and conceptual site layouts will be prepared based on customer feedback. Capital improvements and O&M costs will be estimated costs for each customer requiring additional treatment. Working with the District, surcharge fees to cover the additional treatment cost will be developed. It is anticipated that up to 5 meetings will be required for this task. The first meeting will be to meet with all the potential users at the District's office to discuss the overall Phase III project and to solicit specific water quality requirements, site layouts, and other pertinent information. Another meeting will be held at the District's office to discuss the evaluations and approach. Up to three additional user meetings have been assumed in this scope and corresponding estimate; the purpose of which is to meet with specific users on site in order to better assess their processes, water quality needs, site layouts, or constraints. Subtask 9.2 Deliverables ^ User site meeting agenda and summaries (for up to 5 meetings). > Draft Chapter 2 - Recycled Water Demands. C:\Clients\Carlsbad\Recycled Water Master PlarAScope of Work 15 30 Subtask 9.3 - Phase 111 Supply Sources Based on results from Task 4, supplies that could be implemented during Phase III will be identified. Necessary process upgrades or expansions of existing plants will be identified for Phase III as well as any new treatment facilities. These supplies will be discussed in the workshop planned under Subtask 9.1. Subtask 9.3 Deliverables >• Workshop Agenda and Summary (per Subtask 9.1). > Draft Chapter 3 - Recycled Water Supplies. Subtask 9.4 - Phase III Distribution System Improvements Based on the selected demands (Subtasks 9.1 and 9.2) and supplies (Subtask 9.3), required distribution facilities will be identified. These facilities will include necessary pipelines, pump stations, storage, and user-end retrofits. The hydraulic model developed under Tasks 6 and 7 will be used to quantify the pipeline lengths and all facility sizes. Subtask 9.4 Deliverables > Hydraulic Model - Model updated to include Phase III facilities. > Phase III Distribution System Map. Subtask 9.5 - Develop Phase III Projects A list of potential projects and their capacity will be developed for the Phase III project. Identification of project will include users, supplies, and necessary distribution system facilities. As a minimum, the following projects shall be considered for implementation for Phase III: > Carlsbad Water Recycling Facility Expansion. > Lake Calavera. > Calavera Creek Groundwater. > Groundwater Well at Rancho Carlsbad Golf Course. ^ Gafner Water Reclamation Plant. > Meadowlark Water Reclamation Facility. *• Local MBR Treatment Plants. C:\Clients\Carlsbad\Recycled Water Master Plan\Scope of Work 16 3 *• Shadowridge Water Reclamation Plant. Potential projects will be reviewed and confirmed with the District as part of a workshop before Subtask 9.6 is initiated. Subtask 9.5 Deliverables > Workshop Agenda and Summary (per Subtask 9.1). >• Draft Chapter 4 - Potential Phase III Projects. Subtask 9.6 - Project Cost Estimates Planning level cost estimates of probable construction and O&M costs for the various components of each Phase III project will be developed. Existing information as provided by the District will be used wherever available. Subtask 9.6 Deliverables *• Draft Chapter 5 - Project Cost Estimates. Subtask 9.7 - Property Acquisition and ROW Requirements In conjunction with City staff, property or right-of-way that will be required for the projects will be identified. These will include properties outside of District holding and public right of ways. Any potential difficulties expected in acquisition will be noted. Subtask 9.7 Deliverables *• Draft Chapter 6 - Property Acquisition and Right-of-Way Requirements. Subtask 9.8 - CEQA, Regulatory, and Permitting Requirements The proposed Phase III facilities and CEQA documentation for the District's previous recycled water projects will be reviewed. A list of regulatory and permitting requirements for Phase III will be developed, and any significant issues expected will be identified. Subtask 9.8 Deliverables *• Draft Chapter 7 - CEQA, Regulatory, and Permitting Requirements. Subtask 9.9 - Grant and Loan Opportunities A brief investigation of the San Diego County Water Authority, Metropolitan Water District of Southern California, and State and Federal Loan programs will be conducted. A summary of all C:\Clients\Carlsbad\Recycled Water Master PlarAScope of Work -\J pertinent programs will be prepared and will include the requirements, current funding status, and potential for funding of the Phase III projects. Subtask 9.8 Deliverables > Draft Chapter 8 - Grant and Loan Opportunities. Subtask 9.10 - Phase III Implementation Plan An implementation plan summarizing the necessary steps to move forward with the Phase III projects will be developed. The plan will incorporate the findings of Subtasks 9.1 through 9.9 and include an assessment of the project design, construction, property/right-of-way acquisition, CEQA documentation, and permitting needs. The plan will also outline the available grant funding and loan opportunities. The implementation plan will also include a detailed implementation schedule that identifies the steps required to implement each project. A workshop will be held with the City staff prior to work on the Draft Chapter in order to review and solicit input on the Implementation Plan. Subtask 9.10 Deliverables *• Workshop agenda and summary. > Draft Chapter 9 - Implementation Plan. TASK 10 - PREPARE DRAFT AND FINAL REPORTS The findings of the analysis and discussions that were conducted as part of this project will be documents into two separate clear and comprehensive reports, the Recycled Water Master Plan Update and the Phase III Project Feasibility Study. Each report will be bound in a 3-ring binder and include all necessary supporting information to use each report as a stand-alone document. Subtask 10.1 - Report Outline Our team will prepare a report outline for each report at the start of the project that outlines the proposed report organization. These draft report outlines will be discussed at the kick-off meeting and finalized early in the project to meet the District's expectations for the final deliverables. C:\Clients\Carlsbad\Recycled Water Master PlanVScope of Work 18 Subtask 10.2 - Draft Report Draft Reports of the RWMP Update and Phase III FS will be prepared after incorporating the District's comments on the TMs and draft report chapters delivered throughout the project Five hard copies of the bound draft report will be submitted for review by City staff. The capital improvement chapter will include a large system map with corresponding table that lists all recommended projects along with the cost estimates, prioritization schedule, and phasing in 5-year planning periods. Subtask 10.3 - Final Report Comments provided by City staff on the Draft Reports will be incorporated to prepare the final reports of the RWMP Update and Phase III FS. Ten hard copies and five electronic copies of the report shall be submitted on CD in pdf format. In addition, two electronic copies of all project files will be submitted on CD in the native file formats. This CD will include the word files of both reports, maps, CIS customer database, hydraulic model, model calibration data, and other pertinent spreadsheets and data developed during the project. Subtask 10 Deliverables > Five hard copies of the Draft RWMP Update Report. ^ Five hard copies of the Draft Phase III Project FS Report. *• Ten hard copies of the Final RWMP Update Report. >• Ten hard copies of the Final Phase III Project FS Report. >• Five electronic copies of the Final RWMP Update Report (on CD in pdf format). *• Five electronic copies of the Final Phase III Project FS Report (on CD in pdf format). > Two electronic copies of all electronic project files in native format, including the report chapters, GIS customer database, GIS project files, AutoCAD files, and hydraulic model. C:\Clients\Cartsbad\Recycled Water Master PlarAScope of Work 19 ATTACHMENTS B/C PROJECT SCHEDULE & PROJECT BUDGET The Feasibility Study is scheduled to be completed by June 2010. A detailed list of tasks, anticipated consultant labor hours, and a budget or fee estimate by task (provided by Carlsbad Municipal Water District) is found on the next page. Carlsbad Recycled Water Master Plan Detailed Labor Hour Estimate 1 TA1KIBT 1 ROW Nam* T«*k i - Profect Management end Meetings Task 1 .1 . Klck-Off Meeting Task 1.2 • Coordination Meeting* Task 1 .3 - Monfcly Status Meetings Task 1.4 • Project Managtment Ta»k 2 - Date Collection and ftevfaw Task 2.1 - Rtvlew Report* and Recontt Task 2.2 - Riview at Cusiamsr Dau Task 2.3 - Abandoned Asielt Task 2,4 - Summarln Known System Deficiencies Chapter \ • Introduction Chapters • E»bsnj Systsm Task 3 - Market and Demand Assessment T*ck 3.1 - Dsvefep a Potential Customer List Task 3.2 - EstfrnaM Potential Demand Task 3.3 - Prepare a Customer SIS Meps Talk 3.4 - Conduct Customer Surveys Task 3.5 • Prepare Demand Projections Chapter 3 • Recycled Water Demands Talk 4 - Recycled Water Supply Task 4.1 - kfeniHy Exiithg and Future Supply Sources Task 43. • Conduct Supply Evaluation Chapter 4 • Recycled Water SuppHes Task 9 - Recycled Water standards Task 5.1 - Review Standards, Ordinances, and Regs Task 5.2 - Inspection and Maintenance Requirements Task S - Recycled Water Model Task 6.1 - Model Development and CaDxaUan Task B.i . Water OuaOy Catt-retton Ta»k C.3 • Development of Bufld Out Model Chapters • Hydraulic Model Task 7 -Cxrstihfi System Analyst* Talk 7.1 - Develop Evatuifen Crleria (hd. TMJ Taik 7.2 - Exbfrg System Evaiiatkm Task 7.3 • Existing System Improvement* Chapter 6 • Existing System Evaluation Task * - Ultimate SysUm Analysis Task B.I - Future Sytlam Improvement* Task 8.2 . CIP Development Chapter 7 • Future System gvatiatton Chapter S • CapHgl Improvement Program Task S.I • Identify Phase 111 Customers Task 9.2 - Water QuaBy and Treatment Needs Task 9.3- Phase III Sup ply Sources Task 9,4 - Phase (II Distribution System Improvements Task 9.5 • Develop Phase tit Projects Task B.8 • Prelect Cost Estimate* Task 9,7 . Property Acquisition and ROW Requirement* Task 9.8 . CEQA and Permittrtfl Requfemant* Tssk 9.9 - Grants and Loens Opportunities Task 9.10 - Project Imptomtntafon Schedule Task 10.1 - Report Outftte Task 10.2- Dr*n Report Task 10.3 -Final Report Task 10 • Prepare Reports Task 10.1- Report Ou line Task 10,2 . Draft Report Task 10.3- FViei Report Task 6.4 - Hydraulic Mode) Owner's MinuaJ (Optional)T«t»* (tod. Optional Te»k «-4»®dSS®riffe^«SK^«»t LABOR HOOK . CAKOLLO EKOlMEERSi i £ 0 * fc*f 3 11 fl flu 0 t II ^ I 1 I I $ * ll J ' Iis $ il I I ll }j | * l\ M 1« 44 24 1 2 4 4 * 12 1 14 II 1 10 20 4 *4 If 4 4 I 1 1« ( It 21 2 IK 42 3 4 M 124 » 442 I 32 8 « 32 • 4 t BO * 11 4 2 11 42 2 22 H 4 2 4 20 4 40 2 14 42 } 1 24 4 4 4 24 24 44 M « 3 20 40 11 1* t« 1< * 2 4 4* 48 421 1 2 1 12 4 1 12 24 16 41 4 1 7* M t 4 1 30 4 1 30 24 42 M 42 4 2 4 4 t 4 2 1 4 1 34 100 24 40 16 SO 10 24 C 40 t 15 2 20 -T-- . ',* .,. JMIORI MftM.CttHMl.'' • | 3! Js! s. o| 1 1 i ll f 1 i 1 1 I I I I-J_ J_ _I_ X J_ J_ il JL J_* It * 10 222 * u e 20 20 2 4 * 148 M 40 40 10 4 IS 24 11 • 40 IB 4 15 2 IB IB 32 4 It 20 12 20 20 ft 1* 1*• 32 4 1i 24 20 12 US 2 * 16 » 1i M * i 12 11 10 18 1 m$»Mmm^m^mmmmpmm*fflm*mm£ ,^»>*i^W*^1Ws^W»i!^^ TeUC Uber Heurs 29* 14n 74 144 104 30 1 u 24 12 24 124 41 n 71 20 21 M 24 44n 44 2*11 2» 103 74 21 14 104 10 21) 21 41 1H 42 4*31 » 0 41 44 » SI 4S 41 » 4*•04 1t» 71 2Ot 1M « m&S8£ SS^MSI TeUl Ubor Fee 47.S23 2.77S 4,1 1* 14,121 11,1*4 1HII 3,t4a 1J*B 2. MO J.Mfl 1,1*6 3,72s )2.*0« f,lt4 7.344 18.SM 3,312 1*,17t 4,a40 1.049 4^tl M"S.4I2a.7ii 3a,(S2 1f,S40 11,7» 4,240 *,2M H.I** 1.4W 2,s4fl 4,11* 7,011 1J,»O *,•!* MK 1.MI M" 10.IM 124M M72 10,110 tt\22* S.IU 7,*« 7,*47 I.M1to,tes H1 11.042 13.2Mja^w 1 M.«t &2S2& mSK&L TeUI ODCe t 3444 * 2S« t 1.383 t 1.E22 j U4V ( 2.MJ t 1S7 t 11* t 454 t 454 t n« « 73 t 73 f 22* t 110 f 1,410 $ 650 S 1.100 T«UI Fee by Task S0.7«* 3,033 4.411 1S.*» M.W4 1*,«I 3,*40 1,2*0 1.6*0 3,*40 1.MQ 3,721 U.NO 6.M4 7.344 10,624 3,312 4,«IB K,17B 4,*40 t.WO 4.2« »JS» 5.412 2.T9I JI.MJ 17.U2 11. »7 4.240 5.2*1 13.1*4 1.460 2.640 4.1 H 7,0*1 13,*Q 0.020 <.M« 6,06* S.»M 10,922 12,660s,m 10,510 1fl,UO *,*30 7.7*7 7.C20 9,355 10,10* M1 21.270 11.400 I 20,750 * 13.1*0 4 3.120^yrt.ttfr COPY Covering Period: Project Title: Recipient: Partners: Contact Person: Date Submitted: ATTACHMENT D Quarterly Progress Report #1 January 1,200X to March 31,200X Project Title Name of Agency Address Co-applicants Consultants Name Contact information Date Name, Title Signed, Reviewed by designated representative 1. Project Objective: Discuss overall project objective 2. Project Description / Background: Describe the project and project background 3. Progress and Status: List project progress and status by task, including work completed during the reporting quarter and work anticipated to be conducted during the next quarter. 4. Percent Complete of Total Project: Indicate total percent completion of project 5. Deliverables: List deliverables, if any, for this reporting period. This may include any intermediate reports that were completed during the reporting period 6. Expenditures: Expenditures for work performed on the project to date are as follows: Task 1 - Task name Task 2 - Task name Task 3 -Task name Task 4 - Task name Task 5 -Task name Task 6 -Task name Task 9 - Final Report Total Previous expenditures $0 $0 $0 $0 $0 $0 $0 $0 Tiis, Quarter $0 $0 $0 $0 $0 $0 $0 $0 Total to , Date $0 $0 $0 $0 $0 $0 $0 $0 Total Budget $0 $0 $0 $0 $0 $0 $0 SO Remaining Budget $0 $0 $0 $0 $0 $0 $0 $0 7. Schedule Status: Discuss project schedule status, including any delays that may have been encountered 8. Plans for Next Quarter: Summarize the work plans for the next quarter 9. Attachments: Discuss any attachments to the report 10. Miscellaneous Issues Discuss any miscellaneous issues encountered during the quarter All quarterly reports should be publicly disclosable and not contain confidential, proprietary or business sensitive information. ATTACHMENT E - Statement of Costs Invoice No. Date Prepared: Organization: Grant Title: Project Title: Reporting Period: Reporting Dates: 1 April 14,2009 Carlsbad MWD Local Investigations and Study Assistance - Round 2 Encina Basis Water Reclamation Program; Phase III Project Feasibility Study First To [invoice Amount (Reimbursable) Budget Summary Task 1 - Project Management Task 2 - Data Collection & Review Task 3 - Market & Demand Assessment Task 4 - Recycled Water Study Task 5 - Recycled Water Standards Task 6 - Recycled Water Model Task 7 - Existing Systems Analy. Task 8 - Ultimate System Analy. Task 9 - Phase ffl Study Task 10 - Report Preparation Subtotal Total Project Contract Budget $ 50,768.00 $ 16,928.00 $ 32,900.00 $ 18,176.00 $ 8,280.00 S 39,092.00 $ 15,584.00 $ 23,952.00 $ 132,878.00 $ 33,910.00 $ 372,468.00 Amt. Expended Prior to 12/18/08 $ $ $ $ $ $ $ $ $ $ $ Amount Expended for Quarter $ $ $ $ $ $ $ $ $ • $ ' - s Total Expended to Date $ $ $ $ $ $ $ S $ $$ Budget Percent Complete 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% Agency Cost Share Prior Amount $ $ $ $ $ $ $ S J $ Current Amount $ $ $ $ $ $ $ $ $ $ $ Total to Date $ $ $ $ $ $ $ '$''.. $ $ - S Reimbursable Prior Amount Invoiced $ $ 5 $$$$ s s$ Current Amount Invoiced $ $ $ $ $ $ $ $ $ $ $ Total Invoiced to Date'" $ $ $ $ $ S S $ $ - $ Note: (1) Maximum Total Reimbursable Invoice Amount - $170,5000 Remaining Budget $ 372,468,00 COPY PWENG684 AGREEMENT FOR THE RECYCLED WATER MASTER PLAN UPDATE AND ENCINA BASIN WATER RECLAMATION PROGRAM, PHASE III PROJECT FEASABILITY STUDY (CAROLLO ENGINEERS, P.C.) THIS AGREEMENT is made and entered into as of the day of (AvJL^ , 20^. by and between the CARLSBAD MUNICIPAL WATER DISTRICT, a Public Agency organized under the Municipal Water Act of 1911, and a Subsidiary District of the City of Carlsbad, referred to as ("CMWD"), and CAROLLO ENGINEERS, P.C., an Arizona corporation, ("Contractor"). RECITALS A. CMWD requires the professional services of a environmental engineering firm that is experienced in planning, design, and construction management. B. Contractor has the necessary experience in providing professional services and advice related to recycled water facilities. C. Selection of Contractor is expected to achieve the desired results in an expedited fashion. D. Contractor has submitted a proposal to CMWD and has affirmed its willingness and ability to perform such work. NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, CMWD and Contractor agree as follows: 1. SCOPE OF WORK CMWD retains Contractor to perform, and Contractor agrees to render, those services (the "Services") that are defined in attached Exhibit "A", which is incorporated by this reference in accordance with this Agreement's terms and conditions. 2. STANDARD OF PERFORMANCE While performing the Services, Contractor will exercise the reasonable professional care and skill customarily exercised by reputable members of Contractor's profession practicing in the Metropolitan Southern California Area, and will use reasonable diligence and best judgment while exercising its professional skill and expertise. 3. TERM The term of this Agreement will be effective for a period of two (2) years from the date first above written. 4. TIME IS OF THE ESSENCE Time is of the essence for each and every provision of this Agreement. General Counsel Approved Version #05.06.08 L)0 5. COMPENSATION The total fee payable for the Services to be performed during the Agreement term will be not to exceed three hundred seventy six thousand eighty seven dollars ($376,087). No other compensation for the Services will be allowed except for items covered by subsequent amendments to this Agreement. CMWD reserves the right to withhold a ten percent (10%) retention until CMWD has accepted the work and/or Services specified in Exhibit "A". Incremental payments, if applicable, should be made as outlined in attached Exhibit "A". 6. STATUS OF CONTRACTOR Contractor will perform the Services in Contractor's own way as an independent contractor and in pursuit of Contractor's independent calling, and not as an employee of CMWD. Contractor will be under control of CMWD only as to the result to be accomplished, but will consult with CMWD as necessary. The persons used by Contractor to provide services under this Agreement will not be considered employees of CMWD for any purposes. The payment made to Contractor pursuant to the Agreement will be the full and complete compensation to which Contractor is entitled. CMWD will not make any federal or state tax withholdings on behalf of Contractor or its agents, employees or subcontractors. CMWD will not be required to pay any workers' compensation insurance or unemployment contributions on behalf of Contractor or its employees or subcontractors. Contractor agrees to indemnify CMWD and the City of Carlsbad within thirty (30) days for any tax, retirement contribution, social security, overtime payment, unemployment payment or workers' compensation payment which CMWD may be required to make on behalf of Contractor or any agent, employee, or subcontractor of Contractor for work done under this Agreement. At CMWD's election, CMWD may deduct the indemnification amount from any balance owing to Contractor. 7. SUBCONTRACTING Contractor will not subcontract any portion of the Services without prior written approval of CMWD. If Contractor subcontracts any of the Services, Contractor will be fully responsible to CMWD for the acts and omissions of Contractor's subcontractor and of the persons either directly or indirectly employed by the subcontractor, as Contractor is for the acts and omissions of persons directly employed by Contractor. Nothing contained in this Agreement will create any contractual relationship between any subcontractor of Contractor and CMWD. Contractor will be responsible for payment of subcontractors. Contractor will bind every subcontractor and every subcontractor of a subcontractor by the terms of this Agreement applicable to Contractor's work unless specifically noted to the contrary in the subcontract and approved in writing by CMWD. General Counsel Approved Version #05.06.08 8. OTHER CONTRACTORS CMWD reserves the right to employ other Contractors in connection with the Services. 9. INDEMNIFICATION Contractor agrees to indemnify and hold harmless the City and its officers, officials, employees and volunteers from and against all claims, damages, losses and expenses including attorneys fees arising out of the performance of the work described herein caused by any negligence, recklessness, or willful misconduct of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable. The parties expressly agree that any payment, attorney's fee, costs or expense City incurs or makes to or on behalf of an injured employee under the City's self- administered workers' compensation is included as a loss, expense or cost for the purposes of this section, and that this section will survive the expiration or early termination of this Agreement. 10. INSURANCE Contractor will obtain and maintain for the duration of the Agreement and any and all amendments, insurance against claims for injuries to persons or damage to property which may arise out of or in connection with performance of the services by Contractor or Contractor's agents, representatives, employees or subcontractors. The insurance will be obtained from an insurance carrier admitted and authorized to do business in the State of California. The insurance carrier is required to have a current Best's Key Rating of not less than "A-:VM", OR with a surplus line insurer on the State of California's List of Eligible Surplus Line Insurers (LESLI) with a rating in the latest Best's Key Rating Guide of at least "A:X". 10.1 Coverages and Limits. Contractor will maintain the types of coverages and minimum limits indicated below, unless the General Counsel or Executive Manager approves a lower amount. These minimum amounts of coverage will not constitute any limitations or cap on Contractor's indemnification obligations under this Agreement. CMWD, its officers, agents and employees make no representation that the limits of the insurance specified to be carried by Contractor pursuant to this Agreement are adequate to protect Contractor. If Contractor believes that any required insurance coverage is inadequate, Contractor will obtain such additional insurance coverage, as Contractor deems adequate, at Contractor's sole expense. 10.1.1 Commercial General Liability Insurance. $1.000.000 combined single-limit per occurrence for bodily injury, personal injury and property damage. If the submitted policies contain aggregate limits, general aggregate limits will apply separately to the work under this Agreement or the general aggregate will be twice the required per occurrence limit. General Counsel Approved Version #05.06.08 10.1.2 Automobile Liability (if the use of an automobile is involved for Contractor's work for CMWD). $1,000,000 combined single-limit per accident for bodily injury and property damage. 10.1.3 Workers' Compensation and Employer's Liability. Workers' Compensation limits as required by the California Labor Code. Workers' Compensation will not be required if Contractor has no employees and provides, to CMWD's satisfaction, a declaration stating this. 10.1.4 Professional Liability. Errors and omissions liability appropriate to Contractor's profession with limits of not less than $1,000,000 per claim. Coverage must be maintained for a period of five years following the date of completion of the work. 10.2. Additional Provisions. Contractor will ensure that the policies of insurance required under this Agreement contain, or are endorsed to contain, the following provisions: 10.2.1 The CMWD and the City of Carlsbad will be named as an additional insured on General Liability. 10.2.2 Contractor will obtain occurrence coverage, excluding Professional Liability, which will be written as claims-made coverage. 10.2.3 This insurance will be in force during the life of the Agreement and any extensions of it and will not be canceled without thirty (30) days prior written notice to CMWD sent by certified mail pursuant to the Notice provisions of this Agreement. 10.3 Providing Certificates of Insurance and Endorsements. Prior to CMWD's execution of this Agreement, Contractor will furnish certificates of insurance and endorsements to CMWD. 10.4 Failure to Maintain Coverage. If Contractor fails to maintain any of these insurance coverages, then CMWD will have the option to declare Contractor in breach, or may purchase replacement insurance or pay the premiums that are due on existing policies in order to maintain the required coverages. Contractor is responsible for any payments made by CMWD to obtain or maintain insurance and CMWD may collect these payments from Contractor or deduct the amount paid from any sums due Contractor under this Agreement. 10.5 Submission of Insurance Policies. CMWD reserves the right to require, at anytime, complete and certified copies of any or all required insurance policies and endorsements. General Counsel Approved Version #05.06.08 11. BUSINESS LICENSE Contractor will obtain and maintain a City of Carlsbad Business License for the term of the Agreement, as may be amended from time-to-time. 12. ACCOUNTING RECORDS Contractor will maintain complete and accurate records with respect to costs incurred under this Agreement. All records will be clearly identifiable. Contractor will allow a representative of CMWD during normal business hours to examine, audit, and make transcripts or copies of records and any other documents created pursuant to this Agreement. Contractor will allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 13. OWNERSHIP OF DOCUMENTS All work product produced by Contractor or its agents, employees, and subcontractors pursuant to this Agreement is the property of CMWD. In the event this Agreement is terminated, all work product produced by Contractor or its agents, employees and subcontractors pursuant to this Agreement will be delivered at once to CMWD. Contractor will have the right to make one (1) copy of the work product for Contractor's records. 14. COPYRIGHTS Contractor agrees that all copyrights that arise from the services will be vested in CMWD and Contractor relinquishes all claims to the copyrights in favor of CMWD. 15. NOTICES The name of the persons who are authorized to give written notices or to receive written notice on behalf of CMWD and on behalf of Contractor under this Agreement. For CMWD: For Contractor: Name David Ahles Name Dennis Wood Title Sr. Civil Engineer Title Principal -in-charge Carlsbad Municipal Water District Address 5575 Ruff in Road Ste 200 Address 1635 Faraday Avenue San Diego. CA 92123 Carlsbad. CA 92008 Phone No. 858-505-1020 Phone No. 760-602-2748 E-MailAddress dwood@carollo.com Each party will notify the other immediately of any changes of address that would require any notice or delivery to be directed to another address. 16. CONFLICT OF INTEREST CMWD will evaluate Contractor's duties pursuant to this Agreement to determine whether disclosure under the Political Reform Act and CMWD's Conflict of Interest Code is required of Contractor or any of Contractor's employees, agents, General Counsel Approved Version #05.06.08 or subcontractors. Should it be determined that disclosure is required, Contractor or Contractor's affected employees, agents, or subcontractors will complete and file with the Secretary of the Board those schedules specified by CMWD and contained in the Statement of Economic Interests Form 700. Contractor, for Contractor and on behalf of Contractor's agents, employees, subcontractors and consultants warrants that by execution of this Agreement, that they have no interest, present or contemplated, in the projects affected by this Agreement. Contractor further warrants that neither Contractor, nor Contractor's agents, employees, subcontractors and consultants have any ancillary real property, business interests or income that will be affected by this Agreement or, alternatively, that Contractor will file with the CMWD an affidavit disclosing this interest. 17. GENERAL COMPLIANCE WITH LAWS Contractor will keep fully informed of federal, state and local laws and ordinances and regulations which in any manner affect those employed by Contractor, or in any way affect the performance of the Services by Contractor. Contractor will at all times observe and comply with these laws, ordinances, and regulations and will be responsible for the compliance of Contractor's services with all applicable laws, ordinances and regulations. Contractor will be aware of the requirements of the Immigration Reform and Control Act of 1986 and will comply with those requirements, including, but not limited to, verifying the eligibility for employment of all agents, employees, subcontractors and consultants that the services required by this Agreement. 18. DISCRIMINATION AND HARASSMENT PROHIBITED Contractor will comply with all applicable local, state and federal laws and regulations prohibiting discrimination and harassment. 19. DISPUTE RESOLUTION If a dispute should arise regarding the performance of the Services the following procedure will be used to resolve any questions of fact or interpretation not otherwise settled by agreement between the parties. Representatives of Contractor or CMWD will reduce such questions, and their respective views, to writing. A copy of such documented dispute will be forwarded to both parties involved along with recommended methods of resolution, which would be of benefit to both parties. The representative receiving the letter will reply to the letter along with a recommended method of resolution within ten (10) business days. If the resolution thus obtained is unsatisfactory to the aggrieved party, a letter outlining the disputes will be forwarded to the Executive Manager. The Executive Manager will consider the facts and solutions recommended by each party and may then opt to direct a solution to the problem. In such cases, the action of the Executive Manager will be binding upon the parties involved, although nothing in this procedure will prohibit the parties from seeking remedies available to them at law. General Counsel Approved Version #05.06.08 20. TERMINATION In the event of the Contractor's failure to prosecute, deliver, or perform the Services, CMWD may terminate this Agreement for nonperformance by notifying Contractor by certified mail of the termination. If CMWD decides to abandon or indefinitely postpone the work or services contemplated by this Agreement, CMWD may terminate this Agreement upon written notice to Contractor. Upon notification of termination, Contractor has five (5) business days to deliver any documents owned by CMWD and all work in progress to CMWD address contained in this Agreement. CMWD will make a determination of fact based upon the work product delivered to CMWD and of the percentage of work that Contractor has performed which is usable and of worth to CMWD in having the Agreement completed. Based upon that finding CMWD will determine the final payment of the Agreement. Either party upon tendering thirty (30) days written notice to the other party may terminate this Agreement. In this event and upon request of CMWD, Contractor will assemble the work product and put it in order for proper filing and closing and deliver it to CMWD. Contractor will be paid for work performed to the termination date; however, the total will not exceed the lump sum fee payable under this Agreement. CMWD will make the final determination as to the portions of tasks completed and the compensation to be made. 21. COVENANTS AGAINST CONTINGENT FEES Contractor warrants that Contractor has not employed or retained any company or person, other than a bona fide employee working for Contractor, to solicit or secure this Agreement, and that Contractor has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this Agreement. For breach or violation of this warranty, CMWD will have the right to annul this Agreement without liability, or, in its discretion, to deduct from the Agreement price or consideration, or otherwise recover, the full amount of the fee, commission, percentage, brokerage fees, gift, or contingent fee. 22. CLAIMS AND LAWSUITS By signing this Agreement, Contractor agrees that any agreement claim submitted to CMWD must be asserted as part of the agreement process as set forth in this Agreement and not in anticipation of litigation or in conjunction with litigation. Contractor acknowledges that if a false claim is submitted to CMWD, it may be considered fraud and Contractor may be subject to criminal prosecution. Contractor acknowledges that California Government Code sections 12650 et seq.. the False Claims Act applies to this Agreement and, provides for civil penalties where a person knowingly submits a false claim to a public entity. These provisions include false claims made with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of information. If CMWD seeks to recover penalties pursuant to the False Claims Act, it is entitled to recover its litigation costs, including attorney's fees. Contractor acknowledges that the filing of a false claim may subject Contractor to an administrative General Counsel Approved Version #05.06.087 debarment proceeding as the result of which Contractor may be prevented to act as a Contractor on any public work or improvement for a period of up to five (5) years. Contractor acknowledges debarment by another jurisdiction is grounds for CMWD to terminate this Agreement. 23. JURISDICTIONS AND VENUE Any action at law or in equity brought by either of the parties for the purpose of enforcing a right or rights provided for by this Agreement will be tried in a court of competent jurisdiction in the County of San Diego, State of California, and the parties waive all provisions of law providing for a change of venue in these proceedings to any other county. 24. SUCCESSORS AND ASSIGNS It is mutually understood and agreed that this Agreement will be binding upon CMWD and Contractor and their respective successors. Neither this Agreement or any part of it nor any monies due or to become due under it may be assigned by Contractor without the prior consent of CMWD, which shall not be unreasonably withheld. 25. ENTIRE AGREEMENT This Agreement, together with any other written document referred to or contemplated by it, along with the purchase order for this Agreement and its provisions, embody the entire Agreement and understanding between the parties relating to the subject matter of it. In case of conflict, the terms of the Agreement supersede the purchase order. Neither this Agreement nor any of its provisions may be amended, modified, waived or discharged except in a writing signed by both parties. General Counsel Approved Version #05.06.08 8 26. AUTHORITY The individuals executing this Agreement and the instruments referenced in it on behalf of Contractor each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions of this Agreement. CONTRACTOR CAROLLO ENGINEERS, P.C., an Arizona corporation CARLSBAD MUNICIPAL WATER DISTRICT, a Public Agency organized under the Municipal Water Act of 1911, and a Subsidiary District of the PJtvXTf Carlsbad (print name/title) designee (e-mail address) (sign here)ATTEST: (print name/title) (e-mail address) If required by CMWD, proper notarial acknowledgment of execution by contractor must be attached. If a Corporation. Agreement must be signed by one corporate officer from each of the following two groups. *Group A. Chairman, President, or Vice-President **Group B. Secretary, Assistant Secretary, CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. APPROVED AS TO FORM: RONALD R. BALL, General Counsel By:. Deputy GeneranCounsel General Counsel Approved Version #05.06.08 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT State of California County of CO APT £A COSTA On ftPfclU a-? a-oo0! before me, SOSA/vJ LVAJAJ /Jo-rAHS Date ' Here Insert Name and Title < personally appeared 6>AP."V C V Here Insert Name and Title of the Officer Name(s) of Signer(s) SUSAN LYNN WELSH Commission * 1565634 Notary Public-CoMomia \ Contra Costa County | MyCerem. Expsm Jun 7.2009f who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s)-ie/are subscribed to the within instrument and acknowledged to me that ho/ohe/they executed the same in-t^Ja^bef/their authorized capacity(ies), and that by hia/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Place Notary Seal Above Signature. OPTIONAL Signature of Notary Public Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached Document Title or Type of Document: Document Date:Number of Pages:. Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer(s) Signer's Name: D Individual D Corporate Officer —Title(s): D Partner — D Limited D General D Attorney in Fact D Trustee D Guardian or Conservator D Other: RIGHT THUMBPRINT OF SIGNER Top of thumb here Signer Is Representing:. Signer's Name: D Individual D Corporate Officer — Title(s): D Partner — D Limited D General D Attorney in Fact D Trustee D Guardian or Conservator D Other: Signer Is Representing:. RIGHT THUMBPRINT OF SIGNER Top of thumb here ©2007 National Notary Association • 9350 De Soto Ave., P.O. Box 2402 • Chatsworth, CA 91313-2402 • www.NationalNotary.org Item #5907 Reorder: Call Toll-Free 1 -800-876-6827 EXHIBIT "A" CARLSBAD RECYCLED WATER MASTER PLAN AND ENCINA BASIN WATER RECLAMATION PROGRAM PHASE 111 FEASIBILITY STUDY SCOPE OF WORK TASK 1 - PROJECT MANAGEMENT AND MEETINGS Our team will prepare meeting agendas five working days prior to each meeting and submit meeting notes within five working days after each meeting. Our project manager and project engineers will attend all meetings. Additional team members will attend on an as-needed basis. Subtask 1.1 - Kick-Off Meeting The project will be launched at a kick-off meeting between City staff and the Project team members. The following will be accomplished at the kick-off meeting: *• Confirm project objectives. > Define project roles of all team members. >• Establish communication lines. *• Review data-gathering list. > Review Project Work Plan and Schedule. > Review draft report outline for each deliverable. It is our experience that the establishment of a report outline for each deliverable at the beginning of the project promotes efficient report production and quality deliverables that meet expectations. We will therefore submit a draft Table of Contents (TOC) for the 2010 Recycled Water Master Plan (RWMP) and the Recycled Water Phase III Feasibility Report (Phase III FS) at the kick-off meeting. The RWMP report outline presented below has been used in this SOW and our labor estimate as presented in Section 7 of this proposal. We will modify this outline based on discussions with City staff at the beginning of the project. Draft 2010 Recycled Water Master Plan Outline Chapter 1 - Introduction Chapter 2 - Existing System C:\Clients\Carlsbad\Recycled Water Master Plan\Scope of Work 1 Chapter 3 - Recycled Water Demands Chapter 4 - Recycled Water Supplies Chapter 5 - Recycled Water Regulations Chapter 6 - Hydraulic Model Chapter 7 - Existing System Evaluation Chapter 8 - Future System Evaluation Chapter 9 - Capital Improvement Program Draft Recycled Water Phase III Feasibility Study Outline Chapter 1 - Introduction Chapter 2 - Recycled Water Demands Chapter 3 - Recycled Water Supplies Chapter 4 - Potential Phase III Projects Chapter 5 - Project Cost Estimates Chapter 6 - Property Acquisition and Right-of-Way Requirements Chapter 7 - CEQA, Regulatory, and Permitting Requirements Chapter 8 - Grant and Loan Opportunities Chapter 9 - Implementation Plan One additional benefit of writing TMs as draft report chapters is that the numbering of all headings, figures, tables, as well as the overall format of each deliverable, remains identical in the report. This method also improves the report production efficiency, makes it easier for City staff to verify if all comments are incorporated, and avoid surprises in the end. Subtask 1.2 - Coordination Meetings A key component to the success of the master plan is coordinating with other important District departments and outside stakeholders. As part of this task, our Team will attend up to six project coordination meetings with other City departments, such as the CIS, Planning, Engineering, Operations and Maintenance (O&M), and/or Finance Departments. In addition, coordination meetings will be held with outside stakeholders such as the Encina Wastewater Authority (EWA), Leucadia Wastewater District (LWWD), Vista Irrigation District (VID), and Vallecitos Water District (VWD). These meetings will be crucial to obtain the necessary information to evaluate the existing system and plan future system expansions. Meetings with outside stakeholders will be focused on exploring opportunities to serve recycled water outside the District's service area to C:\Clients\Carlsbad\Recycled Water Master PlarAScope of Work / customers that do not have access to recycled water. It is assumed that the majority of these meetings can be scheduled in combination with the monthly status meetings. Subtask 1.3 - Monthly Status Meetings Our project manager and project engineers will attend up to seven (7) monthly project meetings to summarize project progress, share information, and gain concurrence on key project issues. This number of meetings is based on our 8-month project schedule. These meetings will be scheduled such that key deliverables can be discussed at each meeting as shown on our Work Plan presented in Section 4 of this proposal. It is assumed that some of these meetings can be held as conference calls. Subtask 1.4 - Project Management Our project manager will prepare monthly progress reports that will be sent out via e-mail that present the project progress, budget status, schedule updates, and, if applicable, project issues or out-of-scope work requests. These reports will allow the District to stay informed on the project progress in an efficient manner. Our team will also develop and maintain a centralized action item list and a data-gathering list during the course of the project. These living documents will be updated monthly and promote a smooth project delivery. This task also includes time required for other project management duties, such as staff management, contract administration, billing, and invoicing. Task 1 Deliverables > Meeting Agendas (14). *• Meeting Minutes (14). > Progress Reports (7). *• Schedule Updates (7). > Draft TOC for RWMP and Phase III FS Reports. TASK 2 - DATA COLLECTION AND REVIEW Subtask 2.1 - Review Reports and Records Our team will gather and review information pertinent to the development of the RWMP and Phase III FS. This review will include, but is not limited to, the following: C:\Clients\Carlsbad\Recycled Water Master Plan\Scope of Work > Review of the District's relevant planning documents and design standards, such as the 1990 Reclaimed Water Master Plan, 1997 Reclaimed Water Master Plan Update, 2000 Reclaimed Water Distribution System Study, the District's General Plan, the District's 2005 Urban Water Management Plan, and other relevant planning documents. >• Review of inter-agency agreements with neighboring agencies, such as the EWA, LWWD, and VWD. *• Review of EWA's Water Reclamation Facility (WRF) and VWD's Meadowlark WRF historical production and current operations. Subtask 2.2 - Review of Customer Data Our team will gather and review information pertinent to the existing and potential recycled water customers and demands. This review will include the following: ^ Review information on existing and potential recycled water customers. ^ Review of District's General Plan and Specific Plans for new development projects. ^ Review of historical recycled water billing records. > Review of historical potable water billing records of large customers. > Review of recycled water peaking factors and diurnal patterns used in previous reports. ^ Review of recycled water demand factors used in previous reports. Historical billing records will be used to prepare summaries of the existing recycled water customer demands, as well as the demands of the large potable water customers. Summaries will include annual average, maximum month demand, and peak hour demands. This data will be used to review and possibly update seasonal peaking factors. Subtask 2.3 - Abandoned Assets Our team will gather and review information provided by the District regarding "abandoned assets" such as pipelines. The possibility of incorporating these abandoned assets into the District's recycled water system will be evaluated. Findings will be discussed with City staff. As part of this task we will also identify City-owned sites that could potentially be used to construct new recycled water system facilities. C:\Clients\Carlsbad\Recycled Water Master Plan\Scope of Work Subtask 2.4 - Summarize Known System Deficiencies Our team will meet with the engineering and O&M staff of the District, VWD, and the EWA to develop a list of known deficiencies in the existing systems. It is assumed that meetings required for this task are covered under Subtask 1.2. This task will consist of the development of a master deficiency list, possible improvements to address these deficiencies, and an initial prioritization for these improvements. The information of this task will be incorporated in Draft Chapter 1 (Existing System), which will be submitted for review by City staff. Task 2 Deliverables > List of References. > Draft Chapter 1 - Introduction. > Draft Chapter 2 - Existing System. TASK 3 - MARKET AND DEMAND ASSESSMENT Subtask 3.1 - Develop Potential Customer List Our team will identify potential recycled water customers by evaluating the historical billing records, general plan land use, specific plans, aerial photography maps, and the most recent water master plan and other pertinent information. Customers will be categorized based on user type such as agriculture, irrigation, commercial, and industrial user types. We will conduct a workshop with City staff to discuss the top 100 largest customers list and determine which customers are the most viable for using recycled water. The purpose of this workshop is to develop a list with the potential recycled water customer candidates. Potential customers that are located immediately outside the District's service area that do not have ready access to recycled water will be included when developing the initial top 100 customer list. As part of this task, our team will therefore also review billing records of large water customers in neighboring agencies Subtask 3.2 - Estimate Potential Demand As part of this task, we will estimate the recycled water demand for all the customers identified in Subtask 3.1. We will analyze existing and future demands, water quality requirements, seasonal peaking factors, and diurnal demand patterns. We will develop new recycled water demand factors for the various user types. Historical recycled water demand records, along with GIS parcel data and aerial photography, will be used C:\Clients\Carlsbad\Recycled Water Master PlarAScope of Work 5 to determine the actual recycled water demand per acre for the large irrigation customers. These demand factors will then be compared with the demand factors used in previous studies and other recent recycled water master plans developed for agencies with similar climate conditions. Recommendations will be made for the most appropriate recycled water demand factor by user type. In addition, recommendations will be made for the potable water demand reduction that should be considered in the water master plan update. We will work closely with City staff and the selected water master plan consultant to finalize these recommendations and coordinate the demand projections in both master plans. The findings of Tasks 3.1 and 3.2, including a customer list, demand estimating assumptions, water demand factors, recycled water demand projections, and customer maps will be incorporated in Draft Chapter 3 (Recycled Water Demands), which will be submitted for review by City staff. Comments on this report chapter will be incorporated and included in the Draft RWMP that will be prepared as part of Subtask 10.2. Subtask 3.3 - Prepare a Customer GIS Maps We will populate a GIS database with the customer names, address, user type, existing potable water demand, potential recycled water demand, seasonal peaking factors, diurnal demand type, ground elevation, pressure zone, and water quality requirements. This GIS database will be used to prepare maps of the existing and potential recycled water customers. These maps will show to location of customers and visually indicate the potential recycled water demand by symbol size. Subtask 3.4 - Conduct Customer Surveys Our team will contact up to 25 customers that could potentially use recycled water for cooling towers or other industrial process applications using telephone interviews. The list of customers that will be contacted will be developed in close coordination with City staff. It is assumed that City staff will provide the contact information for the selected customers. We will prepare a draft questionnaire that will be discussed and finalized with City staff prior to conducting these interviews. A standard form will be developed and used to report any customer concerns and special requirements, such as pressure and water quality requirements. The completed forms will be included as an appendix in the RWMP report, while the key findings and associated demands will be summarized in Chapter 3. C:\Clients\Carlsbad\RecycledWater Master PlarAScope of Work Subtask 3.5 - Prepare Demand Projections The findings of Subtasks 3.1 through 3.4 will be combined and used to prepare recycled water demand projections. The GIS Customer Database developed in Subtask 3.3 will be enhanced with phasing information for each customer using 5-year planning periods from 2010 through 2035 and build-out. The database will be used to estimate the projected recycled water demand for each 5-year planning period through year 2035 and at build out. Task 3 Deliverables ^ Potential Recycled Water Customer List. ^ Potential Customer Map. >• Demand Projection Summary. K Workshop Agenda and Summary. > GIS Customer Database. ^ Draft Chapter 3 - Recycled Water Demands. TASK 4 - RECYCLED WATER SUPPLY Subtask 4.1 - Identify Existing and Future Supply Sources The capacity of the existing and future recycled water supply sources will be evaluated. This evaluation will include the Carlsbad Water Recycling Facility (CWRF), Meadowlark Water Reclamation Facility (MWRF), and the Gafner Water Reclamation Facility (GWRF). The projected demands will be compared with the available supplies in 5-year planning periods from 2010 through 2035 and build-out. The supply balance will be presented for average day demand (ADD) and maximum day demand (MOD) conditions, considering the seasonal variations in both supplies and demands. Subtask 4.2 - Conduct Supply Evaluation The supply balance prepared as part of Subtask 4.1 will be used to develop up to four supply scenarios that will be analyzed in further detail as part of this task. These scenarios will be developed with input from City staff. The purpose of this evaluation is to determine which supply sources should be expanded or abandoned. The recycled water infrastructure improvements required for each supply scenario will be determined using a combination of desktop analysis, conceptual level design for the treatment C:\Clients\Carlsbad\Recycled Water Master Plan\Scope of Work 7 plants, and the hydraulic model for the conveyance facilities, such as pump stations and pipelines. Planning level cost estimates of the major improvements required for each supply scenario will be prepared. In addition, the energy cost associated with distribution system pumping will be estimated for each scenario. The combined capital and energy cost will be used to determine the supply cost per acre-foot for each source and each scenario. The information gathered and developed for the quantification of supply sources and the cost per acre-foot for each scenario will be incorporated in Draft Chapter 4 (Recycled Water Supplies), which will be submitted for review by City staff. Comments on this report chapter will be incorporated and included in the Draft RWMP that will be prepared as part of Subtask 10.2. Task 4 Deliverables >• Supply Balance in 5-year increments through year 2035 and build-out. > Draft Chapter 4 - Recycled Water Supplies. TASK 5 - RECYCLED WATER REGULATIONS Subtask 5.1 - Review Standards, Ordinances, and Regulations Our team will review the District's design standards, water quality management practices, and federal and state regulations. As part of this task, we will: ^ Summarize the District's design standards applicable to recycled water systems. >• Review the District's ordinances and make recommendations for changes, if necessary. For example, new developments with a projected irrigation demand greater than 10,000 gpd could be required to implement dual water systems. *• Discuss connection issues driven by Water Code and District Ordinance changes. ^ Summarize State and Federal existing water quality standards. > Describe the ongoing developments of State and Federal water quality standards. ^ Review the District's Best Management Practices (BMPs) for recycled water use. *• Summarize the upcoming regulatory issues that could impact recycled water implementation, such as the manganese standards for the CWRF. The review of District Ordinances and Regulations will be incorporated in Chapter 4 (Recycled Water Supplies). C:\Clients\Carlsbad\Recycled Water Master PlarAScope of Work 8 Subtask 5.2 - Inspection and Maintenance Requirements Our team will review the industry standards for ongoing inspection and maintenance requirements for recycled water facilities, such as the standards of the American Waterworks Association and the California Department of Public Health. We will prepare a table that lists the requirements (frequency of inspection, labor hours, and costs) for each type of system component (reservoir, pump station, mile of pipeline, service connection, etc.). Task 5 Deliverables ^ Inspection and Maintenance Requirement Table. >• Draft Chapter 5- Recycled Water Regulations TASK 6 - RECYCLED WATER MODEL Subtask 6.1 - Model Development and Calibration Our team will complete the recycled water model prepared by City staff to fully represent the District's existing recycled water system. It is assumed that the existing model accurately represents the existing system connectivity, pipeline sizing, pipeline materials, ground elevations, and pressure zone naming. Based on a review of the model provided on CD and discussions at the pre-proposal meeting, we have identified the following modifications that will be completed as part of this task: >• Input of pressure reducing valves (PRVs) to complete the pressure zone separations. >• Input of existing customer demands based on the average usage in 2008 (using geocoding). > Input of customer names. > Input of typical diurnal curves for the various usage types. > Input of pump curves that accurately represents the current operating conditions. Field pump tests would need to be conducted by City staff. > Input of system controls after discussion with the City's operational staff. The model will be run after these modifications and changes have been made as necessary to make the model run without errors or warnings. The model will then be hydraulically calibrated C:\Clients\Carlsbad\Recycled Water Master PlarAScope of Work for field conditions. As part of the model calibration process, we have identified the following tasks: *• Select a calibration day and prepare a Calibration Plan. This plan will describe the steps involved in the calibration process, operational procedures, required equipment and/or supplemental monitoring instruments, field data to be collected, the data collection methods, and recording intervals. > Submit the Calibration Plan to the City staff for review and acceptance prior to collecting calibration data. ^ It is assumed that City staff will collect the necessary field data and provide this in electronic format. > Our proposal includes the rental of 10 flow monitors that can be strapped on to the large customer laterals to measure their demands and develop customer specific diurnal patterns. ^ We will provide five remote pressure loggers that can be attached to hydrants, if available on the recycled water system. > Organize the calibration data and prepare diurnal curves and pressure comparison graphs. > Scale the average day system demands in the model to the demands measured on calibration day. ^ Input specific controls that were used on calibration day, as necessary. > Calibrate the system pressures, tanks levels, and booster station flows in the model to reflect field conditions as close as possible. The calibration accuracy is typically around 10 percent, depending on the accuracy and number of field measurements. > Present the model calibration results to the District by use of graphic and tabular displays. ^ Discuss the results with City staff and make changes, if necessary. C:\Clients\Carlsbad\Recycled Water Master PlarAScope of Work 10 Subtask 6.2 - Water Quality Calibration Once the model is calibrated for hydraulic parameters (flows, pressures, and tank levels), the model can be calibrated for water quality parameters. It is assumed that the same calibration day will be used for both the hydraulic and water quality calibration and that the water quality calibration is limited to chlorine residual levels. As part of this task, we have identified the following steps: *• Prepare a water quality section for the Calibration Plan. > It is assumed that City staff will collect the necessary chlorine residual samples in the field data and provide the test results in electronic format. *• Calibrate the hydraulic model for water quality. ^ Present the calibration results using maps, graphs and tables. >• Discuss the results with City staff and make additional changes, if necessary. Our team will work closely with the City's engineering and operational staff during the completion of Tasks 6.1 and 6.2. We will involve Jacob Moeder and other staff during the process as much as desired to transfer knowledge and resolve questions quickly. Working together will bring many benefits to the District including acceleration of schedule, a more accurate model, and credibility of results. Subtask 6.3 - Development of Build-Out Model We will develop a build-out model that includes system expansions to all potential customers identified as part of Task 6.3. New pipelines and facilities will be sized for ultimate demand conditions and controls will be adjusted where necessary to make the model run properly. New demand nodes will be added to represent future customers. Each node will include a customer name, future demand, diurnal curve, ground elevation, and pressure zone designation. Each future pipeline will include the appropriate diameter to serve the build-out demand and pressure zone designation. The build-out model will be set up as a separate scenario. Intermediate planning year scenarios will be added later as part of Task 8. Subtask 6.4 - Hydraulic Model Owner's Manual (Optional) As an optional task, we could prepare hydraulic model owner's manuals that will assist City staff with the use of model after the project is completed. This manual will summarize the model C:\Clients\Carlsbad\Recycled Water Master PlarAScope of Work 11 development process and specifically describe the model scenarios, query sets, and facility sets that will be included in the final model deliverable. The manual will also describe model maintenance procedures with regards to database management to ensure that the scenarios and query sets continue to work properly when model modifications are made. This manual will be included as an appendix of the RWMP report. Task 6 Deliverables ^ Calibration Plan. ^ Draft Chapter 6- Hydraulic Model. ^ Model Owner's Manual (Optional Task). TASK 7 - EXISTING SYSTEM ANALYSIS Subtask 7.1 - Develop Evaluation Criteria Our team will prepare draft evaluation criteria based on previous studies and typical criteria used in the industry. The draft planning and evaluation criteria will be described in a TM for review by City staff. This TM will be discussed with City staff at one of the progress meetings and finalized prior to the system evaluations described under Subtasks 7.2 and 7.3. Subtask 7.2 - Existing System Evaluation Our team will use the calibrated model to analyze the existing recycled water system under the following demand conditions: ^ Average Day Demands. >• Maximum Day Demands. > Peak Hour Demands. ^ Minimum Day Demands. The hydraulic model will be run under these demand conditions to analyze the system pressures under peak demands, storage capacity, pumping efficiency, replacement requirements, and capital cost. The objectives of the analysis and the improvements are to improve pumping efficiency, water quality, and reduce the need for chemicals. Options to eliminate hydro-pneumatic pumping systems and optimize pumping efficiency will be investigated as part of this task. C:\Clients\Carlsbad\Recycled Water Master PlarAScope of Work 12 The water quality feature of the hydraulic model will be used to evaluate the loss of chlorine residuals under minimum day demand conditions when water passes through the distribution system from Mahr Reservoir and/or any other supply sources. The water quality evaluation will be conducted minimum day demand conditions to analyze the circulation during winter and and low demand months. Subtask 7.3 - Existing System Improvements The hydraulic model will be used to size improvements to address the existing system deficiencies identified in Subtask 7.2. These improvements will include a combination of pipelines, pumping stations, and reservoir storage facilities. The findings of Subtasks 7.2 and 7.3 will be described in draft report Chapter 6 (Existing System Analysis), which will be submitted to City staff for review and comments. Comments on this report chapter will be incorporated and included in the Draft RWMP that will be prepared as part of Subtask 10.2. Task 7 Deliverables >• Evaluation Criteria TM. >• Draft Chapter 7- Existing System Evaluation. TASK 8 - ULTIMATE SYSTEM ANALYSIS Subtask 8.1 - Future System Improvements The future system model developed as part of Subtask 6.3 will be used to size facilities to connect all future customers identified in Task 3. Planning level cost estimates will be prepared for the various system extension projects that would serve large customers or customer groups. These cost estimates will be used to develop unit cost estimates in $/acre-foot of demand served, which will be used to prioritize the projects and develop a preliminary phasing plan in 5- year increments. The findings of Subtask 8.1 will be described in a draft Chapter 7 (Future System Evaluation), which will be submitted to City staff for review and comments. Comments on this report chapter will be incorporated and included in the Draft RWMP that will be prepared as part of Subtask 10.2. C:\Clients\Carlsbad\Recycled Water Master Plan\Scope of Work 13 Subtask 8.2 - CIP Development A workshop will be held with City staff to review the preliminary results of Task 8.1, including the pipeline expansion projects, preliminary phasing cost estimates. The workshop will be used to discuss the findings and optimize the system by minimizing the overall system unit cost, while addressing the operational issues identified in Task 7. Once the build-out system is optimized, the system expansion projects will be prioritized and phased in 5-year planning periods. The model will be enhanced with scenarios for planning periods 2011-2015, 2016-2020, 2021-2025, 2026-2030, and 2031-2035. Each scenario will represent the proposed system configuration with the appropriate demands, pipelines, and distribution system facilities. The findings of Subtask 8.2 will be described in a draft Chapter 8 (Capital Improvement Program), which will be submitted to City staff for review and comments. Comments on this report chapter will be incorporated and included in the Draft RWMP that will be prepared as part of Subtask 10.2. Task 8 Deliverables >• Workshop Agenda and Summary. > Draft Chapter 8 - Future System Evaluation. *• Draft Chapter 9 - Capital Improvement Program. TASK 9 - WATER RECLAMATION PHASE III FEASIBILITY STUDY Subtask 9.1 - Identify Phase III Customers Based on the efforts from Task 3, a summary of the most likely users that could be converted to recycled water during Phase III will be prepared. A workshop will be held with the District to review the list of demands from Task 3 that should be included in the Phase III project. Pertinent criteria such as customer size, willingness, water quality needs, and location will be used in the workshop. Based on the District's previous work, users that are likely to be evaluated for their potential inclusion in a Phase III project are: ^ Northwest Carlsbad - Power plant, Cannon Park, Car Country, Schools, Parks. >• Northeast Carlsbad - Rancho Carlsbad Golf Course, Condominium/Apartment Complexes. C:\Clients\Carlsbad\Recycled Water Master PlarAScope of Work > Southeast Carlsbad - La Costa Heights, Vista Santa Fe, Alga Road, La Costa Avenue. > Southwest Carlsbad - Poinsettia Shores, Lakeshore Gardens and Ponto Beachfront Village. > Areas Adjacent to District Boundaries - Vista Industrial Park, Shadowridge Golf Course, Ocean Hills Golf Course, South Buena Vista Park, San Elijo Hills. Subtask9.1 Deliverables > Workshop Agenda and Notes. Subtask 9.2 - User Specific Water Quality and Treatment Needs Based on the information collected in Task 3 and Subtask 9.1, our team will identify potential industrial process users that could require additional treatment in order to use recycled water. Our team will meet with these potential users to collect water quality requirements, potential on- site treatment location options, and to identify any other specific constraints. Potential processes that would be required to meet customer needs will be identified, and schematic process block flow diagrams and conceptual site layouts will be prepared based on customer feedback. Capital improvements and O&M costs will be estimated costs for each customer requiring additional treatment. Working with the District, surcharge fees to cover the additional treatment cost will be developed. It is anticipated that up to 5 meetings will be required for this task. The first meeting will be to meet with all the potential users at the District's office to discuss the overall Phase III project and to solicit specific water quality requirements, site layouts, and other pertinent information. Another meeting will be held at the District's office to discuss the evaluations and approach. Up to three additional user meetings have been assumed in this scope and corresponding estimate; the purpose of which is to meet with specific users on site in order to better assess their processes, water quality needs, site layouts, or constraints. Subtask 9.2 Deliverables > User site meeting agenda and summaries (for up to 5 meetings). ^ Draft Chapter 2 - Recycled Water Demands. C:\Clients\Carlsbad\Recycled Water Master Plan\Scope of Work 15 Subtask 9.3 - Phase III Supply Sources Based on results from Task 4, supplies that could be implemented during Phase III will be identified. Necessary process upgrades or expansions of existing plants will be identified for Phase III as well as any new treatment facilities. These supplies will be discussed in the workshop planned under Subtask 9.1. Subtask 9.3 Deliverables ^ Workshop Agenda and Summary (per Subtask 9.1). ^ Draft Chapter 3 - Recycled Water Supplies. Subtask 9.4 - Phase III Distribution System Improvements Based on the selected demands (Subtasks 9.1 and 9.2) and supplies (Subtask 9.3), required distribution facilities will be identified. These facilities will include necessary pipelines, pump stations, storage, and user-end retrofits. The hydraulic model developed under Tasks 6 and 7 will be used to quantify the pipeline lengths and all facility sizes. Subtask 9.4 Deliverables > Hydraulic Model - Model updated to include Phase III facilities. > Phase III Distribution System Map. Subtask 9.5 - Develop Phase III Projects A list of potential projects and their capacity will be developed for the Phase III project. Identification of project will include users, supplies, and necessary distribution system facilities. As a minimum, the following projects shall be considered for implementation for Phase III: > Carlsbad Water Recycling Facility Expansion. > Lake Calavera. > Calavera Creek Groundwater. >• Groundwater Well at Rancho Carlsbad Golf Course. ^ Gafner Water Reclamation Plant. >• Meadowlark Water Reclamation Facility. ^ Local MBR Treatment Plants. C:\Clients\Carlsbad\Recycled Water Master Plan\Scope of Work 16 —"" > Shadowridge Water Reclamation Plant. Potential projects will be reviewed and confirmed with the District as part of a workshop before Subtask 9.6 is initiated. Subtask 9.5 Deliverables ^ Workshop Agenda and Summary (per Subtask 9.1). ^ Draft Chapter 4 - Potential Phase III Projects. Subtask 9.6 - Project Cost Estimates Planning level cost estimates of probable construction and O&M costs for the various components of each Phase III project will be developed. Existing information as provided by the District will be used wherever available. Subtask 9.6 Deliverables > Draft Chapter 5 - Project Cost Estimates. Subtask 9.7 - Property Acquisition and ROW Requirements In conjunction with City staff, property or right-of-way that will be required for the projects will be identified. These will include properties outside of District holding and public right of ways. Any potential difficulties expected in acquisition will be noted. Subtask 9.7 Deliverables ^ Draft Chapter 6 - Property Acquisition and Right-of-Way Requirements. Subtask 9.8 - CEQA, Regulatory, and Permitting Requirements The proposed Phase III facilities and CEQA documentation for the District's previous recycled water projects will be reviewed. A list of regulatory and permitting requirements for Phase III will be developed, and any significant issues expected will be identified. Subtask 9.8 Deliverables ^ Draft Chapter 7 - CEQA, Regulatory, and Permitting Requirements. Subtask 9.9 - Grant and Loan Opportunities A brief investigation of the San Diego County Water Authority, Metropolitan Water District of Southern California, and State and Federal Loan programs will be conducted. A summary of all C:\Clients\Carlsbad\Recycled Water Master Plan\Scope of Work 17 pertinent programs will be prepared and will include the requirements, current funding status, and potential for funding of the Phase III projects. Subtask 9.8 Deliverables > Draft Chapter 8 - Grant and Loan Opportunities. Subtask 9.10 - Phase III Implementation Plan An implementation plan summarizing the necessary steps to move forward with the Phase III projects will be developed. The plan will incorporate the findings of Subtasks 9.1 through 9.9 and include an assessment of the project design, construction, property/right-of-way acquisition, CEQA documentation, and permitting needs. The plan will also outline the available grant funding and loan opportunities. The implementation plan will also include a detailed implementation schedule that identifies the steps required to implement each project. A workshop will be held with the City staff prior to work on the Draft Chapter in order to review and solicit input on the Implementation Plan. Subtask 9.10 Deliverables ^ Workshop agenda and summary. > Draft Chapter 9 - Implementation Plan. TASK 10 - PREPARE DRAFT AND FINAL REPORTS The findings of the analysis and discussions that were conducted as part of this project will be documents into two separate clear and comprehensive reports, the Recycled Water Master Plan Update and the Phase III Project Feasibility Study. Each report will be bound in a 3-ring binder and include all necessary supporting information to use each report as a stand-alone document. Subtask 10.1 - Report Outline Our team will prepare a report outline for each report at the start of the project that outlines the proposed report organization. These draft report outlines will be discussed at the kick-off meeting and finalized early in the project to meet the District's expectations for the final deliverables. C:\Clients\Carlsbad\Recycled Water Master Plan\Scope of Work 18 Subtask 10.2 - Draft Report Draft Reports of the RWMP Update and Phase III FS will be prepared after incorporating the District's comments on the TMs and draft report chapters delivered throughout the project. Five hard copies of the bound draft report will be submitted for review by City staff. The capital improvement chapter will include a large system map with corresponding table that lists all recommended projects along with the cost estimates, prioritization schedule, and phasing in 5-year planning periods. Subtask 10.3 - Final Report Comments provided by City staff on the Draft Reports will be incorporated to prepare the final reports of the RWMP Update and Phase III FS. Ten hard copies and five electronic copies of the report shall be submitted on CD in pdf format. In addition, two electronic copies of all project files will be submitted on CD in the native file formats. This CD will include the word files of both reports, maps, CIS customer database, hydraulic model, model calibration data, and other pertinent spreadsheets and data developed during the project. Subtask 10 Deliverables ^ Five hard copies of the Draft RWMP Update Report. >- Five hard copies of the Draft Phase III Project FS Report. *• Ten hard copies of the Final RWMP Update Report. ^ Ten hard copies of the Final Phase III Project FS Report. > Five electronic copies of the Final RWMP Update Report (on CD in pdf format). > Five electronic copies of the Final Phase III Project FS Report (on CD in pdf format). ^ Two electronic copies of all electronic project files in native format, including the report chapters, GIS customer database, GIS project files, AutoCAD files, and hydraulic model. C:\Clients\Carlsbad\RecycledWaterMasterPlan\ScopeofWork 19 ,< Carlsbad Recycled Water Master Plan Rate Schedule Classification Carollo Engineers Senior Professional Lead Project Professional Project Professional Proffesional Assistant Professional Senior Technician Technician Document Processing; Clerical Classification CH2M HILL Principal-ln-Charge; Principal Program Manager Principal Project Manager; Principal Consultant; Program Manager Senior Project Manager; Senior Technologist Project Manager; Senior Engineer/Scientist Task Manager; Project Engineer; Asst. Project Manager Associate Engineer; Associate Scientist/Planner Staff Engineer; Staff Scientist/Planner Senior Technician II Senior Technician 1 Junior Technician Administration; Accounting Project Staff Dennis Wood, Gil Crozes Rich Pyle Inge Wiersema, Scott Lynch, Dawn Guendert, Kathy Caldwell Tracy Clinton Matt Gordon, Ufuk Erdal Brian Brenhaug, Bradley Sessions, Jessica Prince, Pam Nelson Mark Bartlett, Edgar Ortusiastique Debra Dunn Carol Armstrong, Judy Hall, Pam Newson Hourly Rate $ 234 $ 224 $ 210 $ 193 $ 179 $ 160 $ 130 $ 142 $ 136 $ 100 $ 90 Other Expenses PECE (per labor hour) Travel and Substinence Mileage Subconsultant Other Direct Cost Expert Witness $0 at cost IRS rate cost + 5% cost* 10% Rate x 2 3/20/2009 Carlsbad Recycled Water Master Plan Labor Hour Estimate - Summary LABOR HOUR ESTIMATE Task 1 - Project Management and Meetings Task 2 - Data Collection and Review Task 3 - Market and Demand Assessment Task 4 - Recycled Water Supply Task 5 - Recycled Water Standards Task 6 - Recycled Water Model Task 7 - Existing System Analysis Task 8 - Ultimate System Analysis Task 9 - Phase III Feasibility Study Task 10 - Prepare Reports Totals (excl. Optional Tasks) Task 6.4 - Hydraulic Model Owner's Manual (Optional) Totals (incl. Optional Task 6.4) !/)W nior ProQ>CO Q S .2cc 20 0 0 0 0 0 0 0 4 6 30 0 30 £r Profes:a'eoco en 0 O 5 0 0 2 2 2 0 4 4 12 12 38 0 38 nco'w 0 2a.•s fQ. a£ OJO 3a01c 102 4 4 4 2 8 4 12 32 24 196 2 198 15 Q 3rofessi<Ol £COmcnrm 44 64 56 22 8 68 48 70 40 100 520 20 540 13co 10«.Sg ilstant Pto< « iE£•£n 0 0 124 0 0 64 40 60 0 0 288 0 288 Io i £ I2Q. C O 0 B H 0 0 28 0 24 0 0 0 0 0 52 0 52 Professional"t>01"o" 0.•on j «0)"O 3 13 p na 0 0 0 60 4 0 0 0 0 0 64 0 64 a w! u) _o enaCO o1 •o m 0 16 0 0 4 0 0 0 0 0 20 0 20 anagerS to'§• CL 15cu'o Q- * x:uE 6 2 0 0 0 0 0 0 16 0 24 0 24 «5)o 0 ior TechicoUJ £uc ^£ou 36 4 0 0 0 0 0 0 160 0 200 0 200 I ul *"oz(ft< 0£ £ u 1<B~> 8 6 0 0 0 94 0 0 174 0 282 0 282 £I 1L? J> CO -1 5 "w0 c£ 0 0 0 0 0 0 0 0 24 0 24 0 24 oc DlCUJ 1o OL co•soO»n 0 0 0 0 0 0 0 0 48 0 48 0 48 M <S_ cto'ocAu t0ca(0 cC3ato JD 0 4 4 4 0 0 4 8 0 24 48 0 48 1 8ea. c V E3ooa ^to X •§* ^0 0 4 0 0 0 2 0 0 40 46 0 46 n a U 1 co "«E <ereU 20 4 2 2 0 2 2 4 0 0 36 0 36 1c'5)cUl•5Vg" a. "re UJ JC § 0 0 0 0 0 0 0 0 56 0 56 0 56 § 0" 1 O nO)T3UJ (U a- ifift"55?o L. %•oUJ 0 0 0 0 0 0 0 0 90 0 90 0 90 accountingo llnistratic § c J Z Eto0. 0 0 0 0 0 0 0 0 40 0 40 0 40 Accountingc£ n "« c E•o g oz EtoQ. 20 0 0 0 0 0 0 0 24 0 44 0 44 "" :.. •;'!:•;•::;: Total Labor Hours 256 104 224 94 44 236 104 158 720 206 2,146 22 2,168 3/20/2009 Carlsbad Recycled Water Master Plan Detailed Labor Hour Estimate 1 TASK LIST 1 Role Name Tack 1 - Project Management and Meetings Task 1.1 - Kick-Oft Meeting Task 1 2 - Coordination Meetings Task 1 .3 - Monthly Status Meetings Task 1 .4 - Project Management Tack 2 - Data Collection and Review Task 2.1 - Review Reports and Records Task 2.2 - Review of Customer Data Task 2.3 - Abandoned Assets Task 2.4 - Summarize Known System Deficiencies Chapter 1 - Introduction Chapter 2 - Existing System Tack 3 - Market and Demand Assessment Task 3.1 - Develop a Potential Customer List Task 3.2 - Estimate Potential Demand Task 3.3 • Prepare a Customer CIS Maps Task 3.4 • Conduct Customer Surveys Task 3.5 - Prepare Demand Projections Chapter 3 - Recycled Water Demands Tack 4 - Recycled Water Supply Task 4.1 - Identify Existing and Future Supply Sources Task 4.2 - Conduct Supply Evaluation Chapter 4 - Recycled Water Supplies Task 5 - Recycled Water Standards Task 5.1 - Review Standards, Ordinances, and Regs Task 5.2 - Inspection and Maintenance Requirements Tack 6 - Recycled Water Model Task 6.2 - Water Quality Calibration Task 6.3 - Development of Build Out Model Chapter 5 - Hydrauiic Model Tack 7 - Existing System Analysis Task 7.1 - Develop Evaluation Criteria (incl. TM) Task 72 - Existing System Evaluation Task 7.3 - Existing System Improvements Chapter 6 - Existing System Evaluation Tack 8 - Ultimate System Analysis Task 8.1 - Fmure System Improvements Task 8.2 - CIP Development Chapter 7 - Future System Evaluation Chapters • Capital Improvement Program Tack 9 - Phase N Feasibility Study Task 9.1 - Identify Phase III Customers Task 9.2 - Water Quality and Treatment Needs Task 9.3 - Phase III Suppfy Sources Task 9.4 - Phase III Destrbution System Improvements Task 9.6 - Project Cost Estimates Task 9.B - CEQA and Permitting Requirements Task 9.9 - Grants and Loans Opportunities Task 9.10 - Project Implementation Schedule Task 10.1 - Report Outline Task 10.2 - Draft Report Tack 10 - Prepare Reports Task 10.1 - Report Outline Task 10.2 -Draft Report Task 10.3 -Final Report Totals fexcl. Optional Tacks) Task 6.4 - Hydraulic Model Owner's Manual (Optional) rotate (feel. Optional Tack 6.4} LABOR HOURS - CAROLLO ENGINEERS - 1 :- In. 1 J_ i 5 It I II *! If 5 ^_ It 1 £ i 1 J 1 2 -,-. 1 i f* 1 * -'s S 1 •» |S « ii S-a 1 1 SB I 1 11 Sf a I !l 20 102 44 20 2 24 4 6 12 8 14 28 6 80 20 4 64 IE 4 4 8 8 16 8 16 28 2 2 16 42 2 4 56 124 28 442 B 32 B B 32 & 4 8 60 B 16 4 2 4 16 42 2 4 22 60 4 2 4 20 4 40 2 4 14 42 228 24 4 4 1 4 24 214 44 8 SB 64 2 2 16 16 16 4 16 8 2 4 4 48 40 422 B 2 B 12 4 2 B 12 2 24 16 4 2 4 12 70 60 6 4 4 8 30 4 4 8 30 2 24 42 2 30 42 4 12 32 40 2 4 2 2 2 4 2 4 2 4 \ 2 2 2 2 2 8 8 B 2444 6 12 24 100 24 40 4 B 16 60 16 24 2 4 8 40 B 16 30 3ft 196 520 288 52 64 20 48 46 36 2 20 LABOR HOURS - CH2M Htt-L i I 1 ||| , g| ! 1 || \l rl III | ll 1 ! s If 8 | j 1 | | ||| 1 I i i 1 I II 5 S E 36 B 20 222 4 14 6 20 20 246 246 94 40 10 4 16 160 174 24 48 56 00 40 24 16 24 16 8 40 16 4 16 2 16 16 32 4 20 20 6 32 4 16 24 20 12 16 8 2 6 16 20 16 24 8 4 12 12 10 16 B 24 200 282 24 48 56 M 40 44 30 36 198 S40 268 52 64 29 48 46 36 24 200 282 24 48 56 SO 40 44 Total Labor Hour* 256 14 22 74 146 104 20 g 16 24 12 24 224 48 52 76 20 28 B4 24 44 26 44 29 15 236 74 26 34 104 10 20 26 48 158 42 46 32 38 720 62 68 44 58 46 39 46 60 4 118 76 206 128 78 214C 22 zira FEEE! Total Labor Fee 47,523 2.775 4,116 14,328 26,304 16,928 3,640 1,280 2,560 3,840 1,880 3,728 32,900 6,984 7,344 10,624 3,332 4,616 18,176 4,840 9.040 4,296 8,280 5,482 2,798 38,852 11,780 4,240 5,292 15,584 1,460 2,840 4,196 7,088 23,952 6,020 6,956 5,008 5,968 131,251 10,804 12,206 8,872 10,510 8,830 7,547 9,282 10,108 861 13,296 32.260 20,200 12.060 363,70T 3,620 367,327 TiMATE Total ODCs I 3,244 $ 258 $ 1,365 S 1 .622 $ 2,240 S 157 J 1.627 $ 116 $ 454 S 73 S 73 S 110 S 1,650 S 550 I 1,100 S 8,761 S 6,781 Total Fee by Task 50,768 3,033 5,481 15,950 26,304 16,928 3,640 1.280 2,560 3,840 1,880 3.728 32,900 6,964 7,344 10.624 3,332 4.616 18,176 4,840 9,040 4,296 8280 5,482 2.798 39,092 1 1 ,937 ,240 ,292 1 ,584 ,460 ,840 ,196 ,088 2 ,952 ,020 ,956 .008 ,968 132,878 10,922 12,660 8,872 10,510 8.830 7.620 9,355 10.106 861 13,406 33,910 20.750 13,160 372,467 3,620 $ 376,087 COPY 2010 Potable Water Master Plan 2010 Recycled Water Master Plan Data Collection Hydraulic Model Development System Analysis Plan Development Phase III Study/Report CEQA/Permits for Phase III Data Collection Hydraulic Model Development Demand Analysis Supply Analysis System Analysis Plan Development Water Regulations Water Regulations Water Quality Model Development •Existing •Build-Out •Desalination •Water Quality •Operation •Seasonal •Failure •AB 32 -CARB •Operational •Water Quality •Monitoring •Air Quality •EPA •CIP to Build-Out •Desalination •Water Quality •Rehabilitation •Replacement •AB 32 -CARB Requirements Urban Water Management Plan Program EIR Master Plan Report Master Plan Report Carollo Engineers (3 months -$133,000 fee) $34,000$54,000$8,000$17,000 $40,000 $18,000 $33,000 $39,000 Carollo Engineers (12 months –$243,000 fee) $32,000 $100,000 Additional CIP $35,000 $30,000 $69,000 $57,000 $22,000 $106,000 $17,000 $70,000 $125,000 Operations BudgetData Transfer Between ConsultantsPBS&J (15 months -$436,949 fee) Supply Analysis Demand Analysis Demand Analysis •Sources of Supply •CIP Projects •Funding Options •System Optimization •Operational •State Board Objectives •State Public Health •Existing •Build-Out •Water Quality •Operation •Seasonal $170,000 LISA Grant