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Home My WebLink About2009-08-18; Municipal Water District; 694; Award Contract for Water Meter Purchases and ReplacementsCARLSBAD MUNICIPAL WATER DISTRICT - AGENDA BILL 17 AB# 694 MTG. 08/18/09 DEPT. PW-M&O AWARD OF CONTRACT FOR WATER METER PURCHASES AND REPLACEMENTS DEPT. HEAD "j$_"Y73* CITY ATTY. £g§52 CITY MGR. IjJ^- RECOMMENDED ACTION: Adopt Resolution No. 1370 accepting the bid of $429,129 and awarding the contract to Mueller Service Co. for the purchase and installation of 998 new water meters and appurtenances and 1,217 Itron Endpoint units, Contract No. MS0901. ITEM EXPLANATION: On May 5, 2009 the Board of Directors of the Carlsbad Municipal Water District authorized the City Clerk to advertise for bids for the purchase and installation of 998 new water meters and appurtenances. On June 23, 2009 the Board of Directors of the Carlsbad Municipal Water District approved the Automated Meter Reading meter replacement program option, therefore, future purchases of water meters will be for meters using that specific technology. Thirteen bids were received, opened, witnessed, and recorded on June 24, 2009 and ranged from $259,966 to $468,739. Bids for an optional item, Itron Endpoint units, ranged from $169,163 to 466,111. The Endpoint units are the components which convert the meters from manually read meters to Automated Read Meters (AMR). Recommendation for award of the project is based on the lowest bid for the purchase and installation of water meters. The 13 sealed bids received for this project are shown in the following table. CONTRACTOR Mueller Service Co. Underground Utilities, Inc. C.E. Wilson Corporation Empire Pipeline Measurement Control Systems, Inc. Burtech Pipeline, Inc. Interpipe Contracting, Inc. Excel Commercial Constructors Hta Engineering & Construction, Inc. Newest Construction Company Vulcan Construction & Maintenance, Inc. Crest Equipment, Inc. Don Hubbard Contracting Company CITY/STATE Plant City, FL Spring Valley, CA Spring Valley, CA Carlsbad, CA Santa Ana, CA Encinitas, CA Santee, CA San Marcos, CA Poway, CA San Diego, CA Fresno, CA El Cajon, CA San Marcos, CA BID AMOUNT $259,966 $280,180 $310,375 $316,871 $345,304 $388,196 $389,926 $393,936 $394,195 $399,989 $421,123 $429,199 $468,739 Bid documents submitted by the apparent lowest bidder, Measurement Control Systems, Inc., contained a mathematical error. The recalculated bid amount resulted in the bid being higher than several other contractors. In addition, Measurement Control Systems, Inc., was determined to be non-responsive because the required original documents were not received with the bid. The second lowest bidder, Mueller Service Company, was determined to be responsive after review of the contract bid documents by staff and the determination that the documents were in order. DEPARTMENT CONTACT: Cari Dale, 760-438-2722, Cari.Dale@carlsbadca.gov FOR CITY CLERKS USE ONLY COUNCIL ACTION: APPROVED DENIED CONTINUED nn CONTINUED TO DATE SPECIFIC d CONTINUED TO DATE UNKNOWN D RETURNED TO STAFF D Page 2 Mueller Service Co. was the low bidder on both the purchase and installation of new water meters ($259,966) and the purchase and installation of the optional item of the Itron Endpoint units ($169,163), which resulted in a total bid of $429,129. Staff recommends awarding the contract for the purchase and installation of new water meters and appurtenances and the purchase and installation of the Itron Endpoint units to Mueller Service Co., whose distributorship is located in Ontario, CA, and whose manufacturing plant is located in Florida. FISCAL IMPACT: Funding in the amount of $400,000 is available from the fiscal year 2008-09 water operating budget, and will be carried forward to pay for the meter purchases. The remaining $29,129 will be paid with current year appropriations for meter replacements. Meter Purchase Meter Removal and Installation Itron Endpoint Purchase Itron Endpoint Installation TOTAL PROJECT COST $198,901 $61,065 $132,653 $36,510 $429,129 This phase of the water meter purchase and replacement program has an estimated cost of $400,000. The total cost of the project, shown in the table above, is $429,129. ENVIRONMENTAL IMPACT: This project is a Class 2 categorical exemption, the replacement of existing utility systems and/or facilities involving negligible or no expansion or capacity, and is therefore, exempt from environmental review pursuant to Section 15302(c) the California Environmental Quality Act (CEQA). EXHIBITS: 1. Resolution No.1370 _, accepting the bid of $429,129 and awarding the contract to Mueller Service Co. for the purchase and installation of 988 new water meters and appurtenances and the purchase and installation of 1,217 Itron Endpoint units, Contract No. MS0901. 1 RESOLUTION NO. 137<> 2 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE 3 CARLSBAD MUNICIPAL WATER DISTRICT (DISTRICT) AWARDING THE CONTRACT TO MUELLER SERVICE CO. FOR 4 PURCHASE AND INSTALLATION OF 998 NEW WATER METERS OF SIZE 1 1/2 INCH UP TO 8 INCHES AND THE 5 PURCHASE AND INSTALLATION OF 1,217 ITRON ENDPOINT UNITS. CONTRACT NO. MS0901.6 7 WHEREAS, the Board of Directors of the Carlsbad Municipal Water District (District) Q adopted Resolution No. 1353 authorizing the City Clerk to advertise for bids for water meter Q purchases and replacements, and Itron Endpoint units purchase and installation; and WHEREAS, the bids were opened, witnessed and recorded on June 24, 2009; and 11 WHEREAS, the lowest responsive bid received was submitted by Mueller Service Co. in 12 the amount of $429,129; and 13 NOW, THEREFORE, BE IT RESOLVED by the Carlsbad Municipal Water District Board 14 of the City of Carlsbad, California, as follows: 15 1. That the above recitations are true and correct. 16 2. That the low bid of $429,129 submitted by Mueller Service Co. for the purchase 17 and installation of 998 new water meters of size 11/2 inch up to 8 inches and the 18 purchase and installation of 1,217 Itron Endpoint units, Contract No. MS0901, is 19 hereby accepted. 20 21 3. The President of the Board of Directors of the Carlsbad Municipal Water District 22 (District) is hereby authorized and directed to execute a contract for the purchase 23 and installation of 998 new water meters of size 1 1/2 inch up to 8 inches and the 24 purchase and installation of 1,217 Itron Endpoint units, Contract No. MS0901, 25 with Mueller Service Co. 26 '" ill 27 III 28 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a Special Meeting of the Carlsbad Municipal Water District of the City of Carlsbad on the 18th day of August 2009, by the following vote, to wit: AYES: NOES: ABSENT: Board Members Lewis, Kulchin, Hall, Packard, Blackburn None None LEWIS, PRESIDENT ATTEST: '^_,r, LORRAINE NU/VQQD, SECRETARY Karen R. Kundtz, Assistant Secretary (SEAL) Ail ittxc; v i;- Agenda Item #„•iz For the Information of the: CITY COUNCIL Asst . Date O City Manager August 14, 2009 To: CITY MANAGER From: Deputy City Manager -Haas Re: Meter Replacement Funding for FY2009-10 and FY2008-09 A couple of questions came up during briefings on Monday, pertaining to the Meter Replacement Program. The first question was; what was the impact the Meter Replacement Program had on the 2009-2010 rates? Question two was; for the Agenda Bill going forward tonight, how much of the cost is for the purchase installation of manually read meters and how much is related to the automated meters. Question 1: The attached chart shows an increase of $6,806,331 in the total Water Operating Budget from 2008- 2009 to 2009-2010. The Meter Replacement Program made up 12% of the increase, or $833,268. For FY 2009-2010, the $833,268 allocated to the Meter Replacement Program makes up 2% of the Water Operating Budget. Question 2: The Fiscal Impact section on Page 2 of tonight's Agenda Bill contains the following table: CA^ Meter Purchase Meter Removal and Installation Itron Endpoint Purchase Itron Endpoint Installation TOTAL PROJECT COST $198,901 $61,065 $132,653 $36,510 $429,129 The costs to purchase manually read meters are shown in italics and total $259,966. The AMR component/costs are listed below the manual read meter costs and total $169,163. 01 o CO OOCD o00 QJ O T3 CO QJr-h fD -^ ~Oc -^o IT CD CO fD CO fD—* CO O fD