HomeMy WebLinkAbout2010-12-14; Municipal Water District; 726; RMC AGREEMENT FEDERAL TITLE XVI GRANTCARLSBAD MUNICIPAL WATER DISTRICT - AGENDA
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MTG. 12/14/10
DEPT. UTIL
APPROVE RATIFICATION OF AGREEMENT WITH
RMC, AND AUTHORIZE APPLICATION FOR STATE
PROPOSITION 84 GRANT AND FEDERAL TITLE XVI
GRANT FOR RECYCLED WATER MASTER PLAN AND
PHASE III FEASIBILTY STUDY REPORTS
PROJECT NO. 5022
DEPT. DIRECTOR ^^V^
CITY ATTORNEY ^^
CITY MANAGER ,
u> — -
RECOMMENDED ACTION:
Adopt Resolution No. 1408 , approving the ratification of an agreement to retain engineering
consultant RMC for the North County Recycled Water Project II; adopt Resolution No. 1409 ,
authorizing a grant application to obtain a Proposition 84 Grant to be used for the Phase III Recycled
Water Project; and, adopt Resolution No. 1410 , authorizing a grant application to the U.S.
Department of the Interior, Bureau of Reclamation for FY 2011 Title XVI funds for the Recycled Water
Master Plan and Feasibility Study Reports, Project 5022.
ITEM EXPLANATION:
RMC AGREEMENT - The District has a five phase recycled water program of which Phase I and Phase
II projects have been completed. In July 2009, the Board approved an engineering services agreement
with Carollo Engineers to prepare an update to the Recycled Water Master Plan, and also prepare a
Phase III Recycled Water Project Feasibility Study. As part of developing funding opportunities for the
Phase III Recycled Water project, staff has been in discussions with ten north San Diego County
agencies (listed below), which are also pursuing further development of their respective recycled water
systems.
Olivenhain Municipal Water District
City of Vista/Buena Sanitation District
Leucadia Waste Water District
San Elijo Joint Powers Authority
City of Escondido
Vallecitos Water District
City of Oceanside
Vista Irrigation District
Santa Fe Irrigation District
Rincon Del Diablo Municipal Water District
Staff of all eleven agencies have been working on developing a Recycled Water Facilities Plan which is
intended to assist the north San Diego County water and wastewater agencies in identifying the benefits
of regionalization of existing and planned reclamation systems to further maximize the use of recycled
water, and for use in pursuing federal and state grants and loans. Through an agreement executed by
the Director of Utilities in June 2010, the eleven agencies contracted with an engineering consultant,
RMC, to consolidate the numerous recycled water projects being developed by each of the eleven
agencies into a single comprehensive recycled water project titled "North San Diego County Regional
Recycled Water Project" (NSDCRRWP). The agreement authorized RMC to also submit initial funding
requests on behalf of the NSDCRRWP. Staff is recommending that the Board ratify the agreement to
retain the engineering consultant, RMC, which obligates the District to participate in a equal prorata cost
share amount not to exceed $16,390.
DEPARTMENT CONTACT: William Plummer, (760) 602-2768, bill.Dlummer@carlsbadca.gov
FOR CITY CLERKS USE ONLY
BOARD ACTION: APPROVED
DENIED
CONTINUED
WITHDRAWN
AMENDED
D
D
D
CONTINUED TO DATE SPECIFIC D
CONTINUED TO DATE UNKNOWN D
RETURNED TO STAFF D
OTHER - SEE MINUTES D
Page 2
PROPOSITION 84 GRANT - In October 2010, on behalf of the eleven agencies, RMC submitted a state
Proposition 84 grant application to develop the regional Recycled Water Facilities Plan. The eleven
agencies were subsequently notified that the San Diego Integrated Regional Water Management (IRWM)
"Project Selection Workgroup" will include the eleven agencies project under the title "San Diego North
Regional Recycled Water Project (#212)" as part of the upcoming Proposition 84-Round 1
implementation grant package. The "Project Selection Workgroup" recommended a project cost of
$2,000,000 with a 75 percent share Proposition 84 matching grant amount of $1,500,000. The
recommendation was subsequently approved by the IRWM Regional Advisory Committee. To receive the
grant, a "Round 1 Implementation Grant proposal" must be submitted. This grant would pay for planning,
engineering, environmental, and design efforts. Staff is recommending that the Board authorize the
Proposition 84 grant application.
BUREC GRANT - On October 18, 2010 the BUREC announced a new Title XVI Water Recycling and
Reuse project share grant for development of "Title XVI Feasibility Studies". The District is required to
submit a Title XVI Feasibility Study to the BUREC prior to seeking Congressional authorization for
construction of a new Title XVI grant funded project for the Phase III Recycled Water project. The grant
for the Title XVI Feasibility Studies would be a maximum of 50 percent of the cost for the development of
a Title XVI Feasibility Study. The cost to prepare the study will be less than $100,000 and the grant would
be used to provide a 50 percent reimbursement cost share to the District.
ENVIRONMENTAL IMPACT:
The application for grant funding does not qualify as a "project" under the California Environmental
Quality Act (CEQA) per State CEQA Guidelines Section 15378, as it does not result in a direct or
reasonable foreseeable indirect physical change in the environment. The Phase III Recycled Water
project will be subject to CEQA upon final design, and all applicable CEQA documents will be processed
and filed prior to adoption of the project's plan and advertisement for construction.
FISCAL IMPACT:
Funding in the amount of $672,468 has been appropriated from the Water Replacement Fund to prepare
the Recycled Water Master Plan Update and the Phase III Recycled Water Feasibility Report. The
appropriation included a $170,500 grant from San Diego County Water Authority's Local Investigations
and Studies Assistance (LISA) Program, which is a reimbursement to the District. As of November 30,
2010 we have received a reimbursement from the LISA grant in the amount of $105,817. Sufficient funds are
available for the completion of the Recycled Water Master Plan Update, the Phase III Feasibility Study
Report, and the District's share of the cost for the consultant agreement with RMC in the amount not to
exceed $16,390.
TABLE 1 - CURRENT EXPENDITURES FOR
RECYCLED WATER MASTER PLAN, PROJECT NO. 5022
TASK DESCRIPTION
Environmental
Studies/Reports - Consultants
Studies and Reports -staff
TOTAL
CURRENT YEAR
APPROPRIATION
$100,000
517,468
55,000
$672,468
CURRENT
FISCAL YEAR
EXPENDITURES/
ENCUMBRANCES
$0
234,190
55,110
$289,300
REMAINING
BALANCES
$100,000
283,278
(110)
$383,168
s
Page3
The Proposition 84 grant is a 75 percent cost share grant which can be used for planning, engineering,
environmental, and design efforts. However, the Proposition 84 grant cannot be used to reimburse the
District for expenses occurring before the expected grant application date of June 2011 which would
include expenses associated with the RMC agreement.
The BUREC Title XVI Feasibility Studies grant will require administrative costs for staff to prepare the
application. This grant would be used to provide up to a 50 percent cost share of a budget amount of less
than $100,000 for preparation of a Title XVI Feasibility Study report for a proposed District Phase III
recycled water project.
EXHIBITS:
1. Figure 1-1 Water Agencies in North San Diego County Regional Recycled Water Project.
2. Figure 1-2 Wastewater Agencies in North San Diego County Regional Recycled Water Project.
3. Resolution No. 1408 Approving the Ratification of Agreement to Retain Engineering
Consultant, RMC, for the North County Recycled Water Project II.
4. Agreement to Retain an Engineering Consultant for the North County Recycled Water Project II.
5. Resolution No. 1409 to approve and authorize submittal of an application to obtain a
Proposition 84 grant for the planning, engineering, environmental, and design efforts for the
Phase III Recycled Water Project No. 5022.
6. Resolution No. 1410 to approve and authorize submittal of an application to the U.S.
Department of the Interior, Bureau of Reclamation for FY 2011 Title XVI Feasibility Study Grant
Funding for the Recycled Water Master Plan and Feasibility Study Reports, Project No. 5022.
3
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35
O
C/313ID'o
Rincon del Diablo MWD
Figure 1-1
Water Agencies
Water Agency Service Area
Carlsbad Municipal WD
City of Escondido
City of Oceanside
Olivehain MWD
Rincon Del Diablo MWD
Santa Fe ID
Vallecitos WD
Vista ID
Other Features
Major Roads
Waterways
_ j City Boundaries
Study Area
Water Body
PMC Miles J
City of Oceanside
Buena Sanitation District
.«„ HadMcta S^i*
Vallecitos Water District
City of EscondidoCity of Carlsbad
WMV^""IW '„Leucadia Wastewater District"* ' s/ I
City of Encinitas
Figure 1-2
Wastewater Agencies
Wastewater Service Areas
City of Carlsbad
City of Encinitas
City of Oceanside
City of Escondido
Buena Sanitation District
Leucadia Wastewater District
San Elijo JPA
Vallecitos Water District
Other Features
Major Roads
Waterways
Study Area
| City Boundaries
Water Body
1
2
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WHEREAS, On July 7, 2009, through adoption of Resolution No. 1363, the Board
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approved a professional engineering services agreement with Carollo Engineers for preparation of
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8 Water Feasibility Study reports, Project No. 5022; and
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RESOLUTION NO. 1408
A RESOLUTION OF THE BOARD OF DIRECTORS OF
CARLSBAD MUNICIPAL WATER DISTRICT, CALIFORNIA,
APPROVING THE RATIFICATION OF AGREEMENT TO RETAIN
ENGINEERING CONSULTANT, RMC, FOR THE NORTH
COUNTY RECYCLED WATER PROJECT II
Carlsbad Municipal Water District's recycled water master plan update, and Phase III Recycled
WHEREAS, the Carlsbad Municipal Water District, Olivenhain Municipal Water District,
Vallecitos Water District, Santa Fe Irrigation District, Vista Irrigation District, City of Oceanside,
Leucadia Wastewater District, City of Vista/Buena Sanitation District, San Elijo Joint Powers
Authority, City of Escondido, and Rincon Del Diablo Municipal Water District are developing a joint
recycled water project for North San Diego County generally referred to as the North County
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Recycled Water Project II (NCRWP II); and
WHEREAS, effective June 24, 2010, the District entered into an agreement with the ten
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other water and wastewater agencies developing the NCRWP II, to retain the engineering
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consultant, RMC, to develop a comprehensive report maximizing the use of recycled water for the
NCRWP II, and authorized RMC to submit applications for various grant funding opportunities on
18 behalf of the water and wastewater agencies; and
WHEREAS, the total cost for the RMC agreement is $147,450, which is to be paid by
each agency as an equal pro rata share not to exceed $16,390; and
WHEREAS, there is sufficient water replacement funding currently available in the
Project No. 5022 to pay Carlsbad Municipal Water District's pro rata share of the NCRWP II
agreement.
NOW, THEREFORE, BE IT RESOLVED by the Board of the Carlsbad Municipal Water
District, California, as follows:
26 1. That the above recitations are true and correct.
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2. That the Ratification of the NCRWP II Agreement for recycled water system
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development is hereby approved, and the Utilities Director is hereby authorized to execute said
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agreement.
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PASSED, APPROVED AND ADOPTED at a Special Meeting of the Board of
Directors of the Carlsbad Municipal Water District of the City of Carlsbad on the 14th day
of December, 2010, by the following vote to wit:
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5 AYES: Board Members Hall, Kulchin, Blackfetirrf, Dougfe»an# Packard.
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NOES: None.
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ABSENT: None.8
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MATT HALL, President
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ATTEST:13
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(SEAL)
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LORRAINE M. WOOD, Secretary
AGREEMENT TO RETAIN AN ENGINEERING CONSULTANT
FOR THE NORTH COUNTY RECYCLED WATER PROJECT II
BETWEEN OLIVENHAIN MUNICIPAL WATER DISTRICT, CARLSBAD MUNICIPAL
WATER DISTRICT, VALLECITOS WATER DISTRICT, SANTA FE IRRIGATION
DISTRICT, VISTA IRRIGATION DISTRICT, CITY OF OCEANSIDE, LEUCADIA
WASTEWATER DISTRICT, CITY OF VISTA/BUENA SANITATION DISTRICT, AND
SAN ELIJO JOINT POWERS AUTHORITY
WHEREAS, Olivenhain Municipal Water District (OMWD), the Carlsbad Municipal
Water District (CMWD), Vallecitos Water District (VWD), Santa Fe Irrigation District (SFID),
Vista Irrigation District (VID), City of Oceanside (City of O), Leucadia Wastewater District
(LWD), City of Vista/Buena Sanitation District (City of V) and San Elijo Joint Powers
Authority (SEJPA) are developing a joint recycled water project for north San Diego
County generally known as the North County Recycled Water Project II (NCRWP II);
WHEREAS, NCRWP II is a project amongst the aforementioned agencies that
would interconnect and maximize recycled water use in north San Diego County to the
benefit of all of the agencies' respective customers; and
WHEREAS, NCRWP II would connect recycled water sources and markets
irrespective of agency boundaries and would maximize the use of current recycled plants
and facilities of all the agency partners; and
WHEREAS, the parties desire to retain an engineering consultant, RMC, who shall
analyze all of the individual facilities and projects of each agency and cause a
comprehensive report to be created which studies the ability to interconnect, maximize
recycled treatment facilities and use of recycled water, and study any potential water quality
or physical issues with the comprehensive NCRWP II projects; and
WHEREAS, the parties will utilize the engineering report created by the engineering
consultant retained under this contract in order to seek federal funding, Proposition 84
funding via the San Diego County Water Authority, and Metropolitan Water District Local
Resource Program grant funding (MWD LRP); and
WHEREAS, it is the intent and purpose of this Agreement to set forth the terms for
selection of an engineering consultant and the payment terms thereof.
NOW, THEREFORE, the parties hereto agree as follows:
1. Term The foregoing recitals are true and correct. The term of this agreement
shall be for six months commencing June 24, 2010.
2. Engineering Committee Each party has designated one person from their
agency who served on an Engineering Committee. The purpose of the Engineering Committee
was to select a preferred engineering consultant who shall analyze all of the individual facilities
and projects of each agency and cause a comprehensive report to be created which studies the
1
ability to interconnect, maximize recycled treatment facilities and use of recycled water, and
study any potential water quality or physical issues with the comprehensive NCRWP II projects.
The Engineering Committee met and agreed to the terms of an RFP which was sent out to
engineering consultants in the recycled water business. The Engineering Committee met,
reviewed the proposals, and selected RMC as the preferred consultant to conduct the work for
completion of a comprehensive report for the NCRWP II.
3. Engineering Committee Voting Each Engineering Committee designee shall be
entitled to one vote for approval of change orders, or any other matters put to the Committee for
decision during the course of this contract. A majority vote of the agencies participating on the
Committee shall be needed for approval. The goal is to have an initial complete report to
present to federal representatives not later than October 1, 2010.
4. Retention of Consultant and Billing On behalf of all of the parties to this
agreement, OMWD shall retain the engineering consultant to conduct the scope of work
attached as Exhibit A. The cost of this work shall be $147,450. OMWD shall bill each party an
equal pro rata share of the consultant billings as they are received from the engineering
consultant. All parties agree to pay their pro rata share of the Engineering Consultant billings
within 30 days of receipt. Agencies may pay a deposit up front in their sole discretion. Based on
the total cost of the work in Exhibit A, each party shall contribute $16,390 over the course of the
project.
5. Change Orders Any change orders shall be reviewed and approved by a
majority of the Engineering Committee Designees. Change orders approved by all parties will
be shared by all parties equally.
7. Meetings The Engineering Committee shall meet throughout the work
process as needed in order to facilitate the timely completion of the work. The final work
product shall be used by the parties to this agreement in order to apply for federal and state
grant funding, MWD LRP funding, and to secure Bureau of Reclamation feasibility approval
for the authorization under Title XVI.
8. Administrator of Contract The OMWD shall act as the administrator for the
contract at no charge to the parties, provided that the OWMD shall have no obligation to
advance funds to the engineering consultant on behalf of the other parties if funds are not
paid in a timely manner with the OWMD. The OMWD will administer the contract as a
convenience only and assumes no other responsibility under said contract on behalf of the
other parties.
9. Reports by Consultant All reports and documents created by the
engineering consultant shall be shared and owned equally amongst all parties to this
agreement.
10. Records OWMD shall provide copies of all invoices, payments, and fund
requests upon request to the OWMD Finance Manager. All parties shall have the right
to comment on these records and request corrections thereto if necessary.
11. Miscellaneous Costs Any party's out of pocket costs for travel,
meetings, or supplemental work that are incurred by the staff, individual consultants or
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Board members of individual agencies shall be born by each agency as their own costs
in support of this Agreement and shall not be subject to reimbursement by other parties
to this Agreement.
12. Ability to Terminate Agency Participation In the event that any party to
this Agreement notifies all other parties in writing 30 days in advance of its intent to
terminate participation in this joint agreement, no refunds of any monies already paid
will be reimbursed and the party will have no further interest or right in this Agreement
nor the work product created after the date that the party terminates its participation.
The remaining parties agree to adjust their future cost sharing on an equal basis among
the remaining parties.
13. Ability to Add Partners The parties to this agreement hereby
acknowledge that the potential exists to add other agency partners to this agreement.
The parties acknowledge that Rincon Del Diablo Water District (Rincon) and City of
Escondido (Escondido) are considering joining this agreement. The deadline for signing
on as an agency partner to this agreement shall be July 1, 2010. Rincon and
Escondido may become partners by their signature and the signature of one other party
to this agreement by July 1, 2010. If either or both Rincon or Escondido become
partners by July 1, 2010, the pro rata share of all the partners shall be reduced
accordingly. It is estimated that if one additional agency joins, the pro rata share shall
be $14,745 and if two additional agencies join, it shall be $13,405. Any other agencies
that wish to join, must also sign by July 1, 2010 and must have the approval of all the
partners to join.
14. Grant Funding for this Agreement It is understood by the parties that
the San Diego County Water Authority may contribute grant funding for this study and
that the State Board may also contribute grant funding. Any grant funding received
shall be credited pro rata to each agency equally so that the benefit is shared equally by
all parties that have joined as of July 1, 2010.
15. The effective date of this Agreement is June 24, 2010_
DATED: Lr/*er/ fV OLIVENHA1N MUNICIPAL WATER DISTRICT
'/(OMWD)
By:
' ftfmberly THpfner, General Manager
I/
DATED:CARLSBAD MUNICIPAL WATER DISTRICT
(CMWD)
By:
Glen Pruim, Utilities Director
DATED:VALLECITOS WATER DISTRICT (VWD)
Dennis Lamb, General Managef
DATED: 4 - *• V ' 2MU SANTA FE IRRIGATION DISTRICT (SFID)
By:
Mike Bardin, General Manager
DATED:VISTA IRRIGATION DISTRICT (VID)
By:
Roy Coox, General Manager
DATED:CARLSBAD MUNICIPAL WATER DISTRICT
(CMWD)
By:
Glen Pruim. Utilities Director
DATED:VALLECITOS WATER DISTRICT (VWD)
By:
Dennis Lamb, General Manager
DATED:SANTA FE IRRIGATION DISTRICT (SFID)
By:
Mike Bardin, General Manager
DATED:VISTA IRRIGATION DISTRICT (VID)
By:
Roy Coox, General Manager
DATED: (el 1^123 (O CITY OF OCEANSIDE (CITY)
Cari Dale, Water Utilities Director
DATED:LEUCADIA WASTEWATER DISTRICT (LWD)
By:
Paul Bushee, General Manager
DATED:SAN ELIJO JPA (SEJPA)
By:
Mike Thornton, General Manager
DATED:CITY OF VISTA/BUENA SANITATION DISTRICT
By:_
Rita Geldert, District Manager
DATED:CITY OF OCEANSIDE (CITY)
By:
Can Dale, Water Utilities Director
DATED:LEUCAD1A WASTEWATER DISTRICT (LWD)
By:n }\ /\L "?C^/-^
Paul Bushed GenerarManager
DATED:SAN ELIJO JPA (SEJPA)
By:
Mike Thornton, General Manager
DATED:CITY OF VISTA/BUENA SANITATION DISTRICT
By:.
Rita Geldert, District Manager
b
DATED:CITY OF OCEANSIDE (CITY)
By:
Cari Dale, Water Utilities Director
DATED:LEUCADIA WASTEWATER DISTRICT (LWD)
By:
Paul Bushee, General Manager
DATED: (^Y2_M/J_p SAN ELIJO JPA (SEJPA)
By:
Mike Thornton, General Manager
DATED:CITY OF VISTA/BUENA SANITATION DISTRICT
By:_
Rita Geldert, District Manager
DATED:CITY OF OCEANSIDE (CITY)
By:
Cari Dale, Water Utilities Director
DATED:LEUCADIA WASTEWATER DISTRICT (LWD)
By:
Paul Bushee, General Manager
DATED:SAN ELIJO JPA (SEJPA)
By:
Mike Thornton, General Manager
DATED: '^>/2-4/16 CITY OF VISTA/BUENA SANITATION DISTRICT
By: V~ W
it-a OalrJort ("Voti-ir*! Mononar
/7
DATED:CITY OF ESCONDIDO (ESC)
By: ±
LorA/ereker, Director of Utilities
DATED:RINCON DEL DIABLO MUNICIPAL
WATER DISTRICT (RINCON)
EXHIBIT A
SCOPE AND FEE
NORTH SAN DIEGO COUNTY
RECYCLED WATER PROJECT - PHASE II
SCOPE OF SERVICES
RMC Water and Environment
May 24, 2010
BACKGROUND
In 1998, four agencies, Olivenhain Municipal Water District, Carlsbad Municipal Water District,
San Elijo Joint Powers Authority and the Leucadia Wastewater District applied to the US Bureau
of Reclamation for Title XVI grant funds for the construction of various recycled water facilities
within each of the North County agencies. That effort was the first phase of a regional North
San Diego County project. The facilities that were included in that Phase I project have been
constructed and are in service. As a result of these previous successes, a larger group consisting
often North County Agencies (Group) has been formed to investigate expanded use of recycled
water within North San Diego County. The intent of this study will be to identify regional
recycled water projects that create the best opportunity for Federal, State and local funding.
SCOPE OF SERVICES
The Scope of Services for this Phase II planning effort is to analyze existing and proposed
recycled water facilities and evaluate each agency's ability to interconnect and maximize the use
of recycled water within their combined service areas. The following describes the specific tasks
to be performed as part of this Recycled Water Facility Plan.
Task 1 - Review Previous Studies
A. Collect relevant reports from participating agencies.
B. Request and review memorandums from participating agencies of proposed
project concepts that are currently in formulation stages.
C. Review and validate proposed project information and compile into a master
project list.
D. Request any missing data/information from agencies.
E. Minimum information needed includes:
i. Project name
ii. Supply sources
a. Name of Facility
b. Location
c. Type
d. Design Capacity and Head
e. Current Capacity
f. Status of Facility
North San Diego County RW Project -Phase II 1 2010-May-24
RMC Revised Scope of Work
iii. Demands or Connection Points.
a. Name
b. Location
c. Type of use
d. Recycled Water quality requirements
e. Recycled Water usage, peak, demand (peak day and seasonal)
iv. New or Future Demands or Connection Points.
v. Total Flow (peak day and seasonal),
vi. New or upgraded facilities.
a. Treatment plants
b. Pipelines
c. Pump stations
d. Reservoirs or other storage options
e. Fail Safe Pipelines
vii. Cost opinion.
viii. Environmental documentation completed to date or known needs.
ix. GIS data of supplies, demands, and facilities.
Task 2 - Review regulatory/water quality considerations
A. Ensure all projects meet Title 22 requirements.
B. Review and summarize Discharge Permits for each existing recycled water
treatment facility. Identify whether the treatment facility can meet all basin plan
objectives to deliver recycled water within the participating agency's groundwater
basins.
C. Identify any user-specific water quality requirements for landscape irrigation,
agricultural, cooling tower, industrial process, and restroom uses. Identify age of
water and potential blending options related to water quality.
D. Review local San Diego Regional Water Quality Control Board reuse
requirements, including any specific Basin Plan Objectives to ensure salt limits or
other requirements are met by proposed projects. Specific attention shall be
directed to meeting iron, manganese, and boron objectives.
E. Provide summary on salt management plan activities by San Diego County Water
Authority and participating agency activities in revising ground water objectives.
Task 3 - Compare Supply and Demand
A. Provide a table(s) listing potential customers grouped by type (HOA, industrial,
schools, golf courses, civic, agriculture, etc.) and their estimated demand and
show their location on maps using distinguishable identifiers.
B. Review recycled water supply availability and demand needs of potential projects.
C. Confirm adequacy of supplies to meet daily and seasonal peak demands for each
project.
D. Identify shortages and examine solutions such as additional supply sources,
raw/potable water supplement, and storage.
North San Diego County RW Project - Phase I! 2 2010-May-24
RMC Revised Scope of Work
Deliverable: Draft Technical Memo summarizing: potential projects or project options
identified in existing Master Plans or studies; summary table of projects and GIS-based figure(s);
general regulatory requirements and any demand or area specific requirements; summary table of
current discharge requirements for existing recycling facilities compared to basin plan
objectives; available recycled water supplies and non-potable demands. Consultant will
distribute Draft Technical Memo to Group members via e-mail.
Task 4 - Develop Alternative Projects
A. Under Group direction, identify potential projects based on previous studies
B. Under Group direction, identify additional projects to maximize reuse:
i. Identify additional available recycled water supply sources,
ii. Identify remaining non-potable demands that could be served with
recycled water,
iii. Consider potential feasible projects pairing these supplies and demands
C. Under Group direction, identify project options:
x. Supplies that could serve multiple areas,
xi. Demands that could be served from multiple sources.
Deliverable: Draft Technical Memo summarizing potential projects and including a summary-
level GIS-based map of potential projects. This deliverable can be used by the agencies to
explore funding options with state and federal agencies. Consultant will distribute Draft
Technical Memo to Group members via e-mail.
Task 5 - Evaluate Alternative Projects
A. Conduct conceptual-level engineering evaluation of projects and any project
options to identify necessary facilities:
i. Treatment plant upgrades and expansions
ii. Hydraulics
a. Peak flow (peak day and seasonal)
b. Pressure Considerations
• At treatment plants
• User requirements
• Existing reuse system pressures (if connecting to them)
c. Storage
• Available existing that can be used
• Additional storage needs for projects and criteria for volume
determination
d. Pipelines
• Available capacity in existing pipelines
• Identify any existing non-potable water pipelines that could be
converted to convey recycled water to potential users and
transmission main applications.
• What new facilities are needed
• Sizing
North San Diego County RW Project - Phase II 3 2010-May-24
RMC Revised Scope of Work
• Interconnection points
• Pipeline route options
iii. Pumping stations
a. Potential locations
b. Sizes (flow rates, pressures, horsepower)
iv. Pipeline route options - Develop and describe recycled water service area
boundaries for each participating agency.
B. Evaluate project options: If necessary, some project options may need to be
evaluated such that only one is carried forward as a final recommendation
C. Identify required environmental documentation of projects
D. Develop conceptual-level cost estimate of projects and any remaining project
options
Deliverable: Draft Technical Memo that discuss formulation of projects (and project options),
methodology, evaluation results, environmental documentation requirements, and estimated
costs. More detailed GIS-based maps will be developed for each project as needed. Consultant
will distribute Draft Technical Memo to Group members via e-mail.
Task 6 - Summarize Funding Options
A. Identify potential grants and loans available for the proposed project(s).
Identify funding requirements, including necessary environmental document.
B. Incorporate requirements into the Recycled Water Facilities Plan.
C. Potential funding sources to be explored include:
i. USBR Title XVI Grant Program
ii. SWRCB Water Recycling Funding Program Planning/Construction Grants
iii. SWRCB State Revolving Fund Loan Program
iv. DWR Proposition 84 Integrated Regional Water Management (IRWM)
Program
v. SDCWA Recycled Water Program Funds
vi. MWD Local Resource Project Funds (LRP)
Deliverables: Draft and Final Funding Evaluation Technical Memorandum that outlines the
potential funding sources, requirements, process for acquiring funds, and the current funding
status or availability of funds. Consultant will distribute Draft Technical Memo to Group
members via e-mail.
Task 7 - Prepare Recycled Water Facilities Plan
A. Incorporate any comments received from Group on draft Technical Memos
delivered under previous tasks.
B. Prepare draft Recycled Water Facilities Plan to summarize results of Tasks 1
through 5.
C. Discuss and resolve major comments on draft Facilities Plan with Group.
D. Incorporate pertinent comments from draft Facilities Plan and prepare Final
Facilities.
North San Diego County RW Project - Phase II 4 2010-May-24
RMC Revised Scope of Work
Deliverables: Draft and Final Plans. Provide twenty hard copies, two for each member agency,
and ten digital copies, one for each member agency, of the draft Facility Plan for review.
Provide 40 hard copies, 4 for each member agency, and ten digital copies of the final Facility
Plan report.
Task 8 - Project Meetings
A. Attend and conduct monthly progress meetings with the Group.
i. Progress Meetings (up to 6): During course of study, these meetings will
be to review data collected to date, discuss and decide on potential project
options, collect and discuss comments on draft material, and finalize any
key decisions.
ii. Management Briefings (up to 2): Briefing of project status and
deliverables to agency general managers, as requested by the Group.
Deliverables: Meeting notices, agenda, and meeting summaries
Task 9 - Project Management
A. Project administration:
i. Update project schedule.
ii. Upkeep of project filing and controls,
iii. Provide QA/QC of deliverables.
iv. Tracking and follow-up on consultant and client action items.
B. Provide communications with the Group:
i. Monthly status reports,
ii. Progress meeting notices, agenda, and summaries.
C. Arrange for Group meetings to discuss and review projects with specific agencies.
Provide notices, agenda, and summaries.
North San Diego County RW Project -Phase II 5 2010-May-24
RMC Revised Scope of Work
PMC
Water antiEnvironmen Fee Estimate
Olivenhain MWD
North San Diego County Recycled Water Project - Phase II
Task Description
1 - Review Previous Studies
2 - Review regulatory/water quality considerations
3 - Compare supply and demand
4 - Develop Alternative Projects
5 - Evaluation Alternative Projects
6 - Summarize Funding Options
7 - Prepare Recycled Water Facilities Plan
B- Attend Project Meetings
Monthly Progress Meetings (6)
Management BriefmgsJ2j
9 • Project Management
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1. The individual hourly rales include salary, overhead and profit.
2. Sub consultants will be bitted at actual cost plus 10H.
3. Project Technology and Communication Charge (3% of labor cost) mdudcs telecommunication, computer hardware and software, and standard reproduction costs.
4. Olrwr direct costs (OOCs) such as reproducljon. delivery, milaage (rales will be those aflowed by current IRS guidelines), and travel expenses, wdl be biled al actual cost pms 1
5. RMC reserves tho right to adjust its hourly rale structure. PTC charges, and ODC markup at the beginning of the calendar year For all ongoing contracts
A
ID jTask Name
1 Notice to Proceed
2 Review Previous Studies
3 Review Regulatory/Water Quality Consi
4 Compare Supply and Demand
5 Draft TM 1
6 Group Comments on TM 1
~ 7 Develop Projects
8 Identify Projects
9 Draft TM 2
10 Group Comments on TM 2
1 1 Evaluate Potential Projects and Optic
12 ! Evaluation
13 i Draft TM 3
14 | Group Comments on TM 3
15 jFundlng Options
~16 1 Identify Potential Grant and Loans
17 i DraftTM4
18 i Group Comments on TM 4
19 Review/Compile Comments on TM
~~20 Final TM 4
22 Prepare Plan
23 Draft Plan
24 j Group Comments on Plan
25 Review/Compile Comments
26 Final Plan
27 Project Meetings/Workshops
Ta
Project: RMC Proposed Schedule for N -
Date: 5/24/10 °p
Pn
Duration
North San Diego County Recycled Water Project - Phase II
Start
1 day 6/24/10
10 days 6/25/10
derations 10 days 7/2/10
15 days 7/9/10
5 days 7/30/10
10 days 8/6/10
25 days 8/20/10
15 days 8/20/10
Odays 9/9/10
10 days 9/10/10
ns 20 days 9/10/10
10 days 9/10/10
Odays 9/23/10
todays 9/24/10
25 days 9/24/10
10days 9/24/10
Odays 10/7/10
10 days 10/8/10
4 5 days 10/22/10
Odays 10/28/10
45 days 10/29/10
20 days 10/29/10
Odays 11/25/10
15 days 11/26/10
10days 12/17/10
Odays 12/30/10
108 days 6/30/10
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Pagel
1
RESOLUTION NO. 1409
2
A RESOLUTION OF THE BOARD OF DIRECTORS OF
3 CARLSBAD MUNICIPAL WATER DISTRICT, CALIFORNIA, TO
APPROVE AND AUTHORIZE SUBMITTAL OF APPLICATION
4 FOR PROPOSITION 84 GRANT FOR THE PHASE
RECYCLED WATER PROJECT NO. 5022
5
6 WHEREAS, On July 7, 2009, through adoption of Resolution No. 1363, the Board
7 approved a professional engineering services agreement with Carollo Engineers for preparation of
8 recycled water master plan update, and Phase III Recycled Water Feasibility Study reports,
g Project No. 5022; and
WHEREAS, in June 2010, the District entered into an agreement with ten other water
and wastewater agencies to retain the engineering consultant, RMC, to develop a comprehensive
report to maximize the use of recycled water referred to as the North San Diego County Recycled
12
Water Project II; and
13 WHEREAS, the District's Phase III Recycled Water Project No. 5022 is proposed to be
14 included in the San Diego North Regional Recycled Water Project (#212) as part of the upcoming
California Proposition 84-Round 1 implementation grant package; and
16 WHEREAS, up to a 75 percent total cost share grant is available from the State of
17 California Proposition 84 program for planning, engineering, environmental, and design efforts for
18 the Phase III Recycled Water Project No. 5022; and
WHEREAS, the Board has approved funding in the amount of $672,468 for the recycled
water master plan and Phase III Feasibility Study reports, Project No. 5022, which includes a
$170,500 Local Investigations and Studies Assistance grant, and is available to provide for a
matching total cost share for the reports; and
22
NOW, THEREFORE, BE IT RESOLVED by the Board of the Carlsbad Municipal Water
23 District, California, as follows:
24
1. That the above recitations are true and correct.
25 2. That the Director of Utilities is hereby authorized to apply for State of California
Proposition 84 grant for planning, engineering, environmental, and design efforts
27 for the Phase III Recycled Water Project, Project No. 5022.
28
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PASSED, APPROVED AND ADOPTED at a Special Meeting of the Board of
Directors of the Carlsbad Municipal Water District of the City of Carlsbad on the 14th
day of December, 2010, by the following vote to wit:
AYES: Board Members Hall, Kulchin, Blackburn, Douglas and Packard.
NOES: None.
ABSENT: None
///o.
MATT HALL, President
ATTEST:
LORRAINE M. WOOD, Secretary
(SEAL)
<f&\
• :o» -
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RESOLUTION NO. 1410
A RESOLUTION OF THE BOARD OF DIRECTORS OF
CARLSBAD MUNICIPAL WATER DISTRICT, CALIFORNIA, TO
APPROVE AND AUTHORIZE SUBMITTAL OF APPLICATION
TO THE U.S. DEPARTMENT OF THE INTERIOR, BUREAU OF
RECLAMATION FOR FY 2011 TITLE XVI GRANT FOR THE
RECYCLED WATER MASTER PLAN AND FEASIBILITY STUDY
REPORTS, PROJECT NO. 5022
WHEREAS, On July 7, 2009, through adoption of Resolution No. 1363, the Board
approved a professional engineering services agreement with Carollo Engineers for preparation of
a recycled water master plan update, and Phase III Feasibility Study reports, Project No. 5022;
and
WHEREAS, up to a 50 percent total project cost grant is available from the U.S.
Department of the Interior, Bureau of Reclamation (BUREC) for allocation to local agencies in
Fiscal Year 2011 to prepare "Title XVI Feasibility Study" reports to seek Congressional
authorization for construction of a new Title XVI project for Water Recycling and Reuse; and
WHEREAS, pursuant to the above described program, an application may be submitted
to obtain a "Title XVI Feasibility Study" report grant for recycled water system development,
IO
Project No. 5022; and16
WHEREAS, the Board has approved funding in the amount of $672,468 for the recycled
17
water master plan and Phase III Feasibility Study report, Project No. 5022, which is available to
18 provide for a matching total project cost share for the reports; and
19 WHEREAS, the BUREC requires agencies to submit a Board Resolution authorizing
20 submittal of a project application, and the Carlsbad Municipal Water District will work with the
(BUREC) to meet established deadlines for entering into a cooperative agreement, and supports
the application.
NOW, THEREFORE, BE IT RESOLVED by the Board of the Carlsbad Municipal Water
District, California, as follows:
1. That the above recitations are true and correct.
2. That the Director of Utilities is hereby authorized to apply for U.S. Department of
27 the Interior, Bureau of Reclamation (BUREC) funding from the Department's Title
28
1 XVI Water Recycling and Reuse Program for recycled water master plan update
2 and Phase III Feasibility Study reports, Project No. 5022.
3 '"
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III
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1 PASSED, APPROVED AND ADOPTED at a Special Meeting of the Board of
2 Directors of the Carlsbad Municipal Water District of the City of Carlsbad on the 14th day
of December, 2010, by the following vote to wit:
4
5 AYES: Board Members Hall, Kulchin, Blackburn, Douglas and Packard.
6
NOES: None.
7
ABSENT: None.8
9
10
11
MATT HALL, President
12
13 ATTEST:
14
15
16 LORRAINE M. WOOD, Secretary
(SEAL)
17
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