HomeMy WebLinkAbout2012-10-02; Municipal Water District; 756; Contract Santa Fe II Drainage Project No. 5031CARLSBAD MUNICIPAL WATER DISTRICT - AGENDA BIL
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MTG. 10/2/2012
DEPT. UTIL
AWARD OF CONTRACT FOR THE SANTA FE
RESERVOIR DRAINAGE AND CRIBWALL
IMPROVEMENTS, PROJECT NO. 5031
DEPT. DIRECT
CITY ATTORNEY
CITY MANAGER
RECOMMENDED ACTION:
Adopt Resolution No. 1447 for the award of the construction contract for the Santa Fe II Resen/oir
Drainage and Cribwall Improvements, Project No. 5031.
ITEM EXPLANATION:
The Santa Fe II Reservoir is located in the City of San Marcos. Access to the site is obtained by
proceeding south along White Sands Drive from San Marcos Boulevard to Coast Avenue, as shown
on Exhibit 1 Location Map. The reservoir was constructed in 1986 and has a storage capacity of 9.0
million gallons. The existing tank is 220 feet in diameter and 32 feet tall. The majority of the reservoir
was buried by using a cribwall along the northwesterly side of the reservoir. A geotechnical review
was performed in 2011, and determined that the existing cribwall had settled at several locations as
much as eight feet. The existing drainage system also failed and surface runoff caused extensive
erosion of the slopes below the reservoir.
To correct the cribwall and drainage facilities, staff prepared plans and specifications to remove the
upper 15 foot layer of the existing cribwall entirely and the lower portion of the cribwall will be
repaired. The area above the lower layer cribwall will be re-graded and a new drainage system will be
incorporated. The newly exposed exterior wall surface of the tank will be painted. In addition, the
project includes replacing the existing compromised perimeter site fence for site security. The new
fencing will use a miniature mesh "Secure Guard" to prevent climbing and reduce potential for cutting
the fence material.
On July 24, 2012, the Board of Director's adopted Resolution No. 1445, which approved the plans and
specifications, and authorized the advertisement for bids for the Santa Fe II Reservoir Drainage and
Cribwall Improvements, Project No. 5031. Plans and specifications for the project are on file in the
Utilities Department, Engineering Division. The Engineer's Estimate for the project was $500,000. On
September 5, 2012, the Utilities Department received sixteen (16) sealed bids as follows:
DEPARTMENT CONTACT: David Ahles 760-602-2748 David.Ahles@carlsbadca.aov
FOR CITY CLERKS USE ONLY
COUNCIL ACTION: APPROVED CONTINUED TO DATE SPECIFIC •
DENIED d CONTINUED TO DATE UNKNOWN •
CONTINUED • RETURNED TO STAFF •
WITHDRAWN • OTHER-SEE MINUTES •
AMENDED •
Page 2
CONTRACTOR NAME CITY/STATE TOTAL BID AMOUNT
1. PAL General Engineering San Diego, CA $386,535
2. Excavating Engineers Bonsall, CA $390,975
3. Weir Construction Escondido, CA $399,652
4. Don Hubbard Contracting San Marcos, CA $413,685
5. Alvand Construction Poway, CA $413,955
6. S&B Engineering Lakeside, CA $420,500
7. J F Shea Construction San Marcos, CA $428,018
8. TED Enterprises San Clemente, CA $459,650
9. Willock Contracting La Mesa, CA $461,833
10. HTA Engineering & Construction San Diego, CA $481,975
11 . Western Rim Construction Escondido, CA $486,000
12. Adams/Mallory Construction Placentia, CA $487,778
13. Palm Engineering Construction San Diego, CA $494,180
14. Ramona Paving & Construction Ramona, CA $509,785
15. Tharsos La Mesa, CA $515,178
16. sew Contracting Fallbrook, CA $548,624
The apparent lowest responsible bidder is PAL General Engineering. All bid documents submitted by
PAL General Engineering have been reviewed by staff and were found to be in order. Based on the
above, staff recommends awarding the contract to the lowest responsible bidder, PAL General
Engineering, for the total bid amount of $386,535.
FISCAL IMPACT:
Santa Fe II Reservoir Drainage Improvements, Project No. 5031 is part of the Capital Improvement
Program. Funds in the amount of $645,000 have been appropnated from the water replacement fund
for Project No. 5031. The total estimated project cost for the Santa Fe II Reservoir Drainage and
Cribwall Improvements, Project No. 5031 is $516,535. The total estimated project cost is shown in
Table 1:
TABLE 1
Santa Fe II Reservoir Drainage and Cribwall Improvements, Project No. 5031
Item Description Total Cost
Engineering (Design & CEQA) $50,000
Construction Contract (PAL General Engineering) $386,535
Construction Contingencies $40,000
Construction Management and Inspection $40,000
Total Project Costs $516,535
Existing Appropriation $645,000
Additional Appropriation Required None
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ENVIRONMENTAL IMPACT:
The project is exempt from the California Environmental Quality Act (CEQA) per State CEQA
Guidelines Section 15301(b) - minor alteration of existing facilities of public utility services involving
negligible or no expansion.
EXHIBITS:
Location Map
Resolution No. 1447 of the Board of Directors of Cartsbad Municipal Water District
(CMWD) for accepting bids and awarding the contract to PAL General Engineering for the
Santa Fe II Reservoir Drainage and Cribwall Improvements, Project No. 5031.
LOCATION MAP
NOT TO SCALE
PROJECT NAME
SANTA FE II RESERVOIR DRAINAGE IMPROVEMENTS
PROJECT
NUMBER
5031
EXHIBIT
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PLOTTED BY: SCOTT EVANS PLOT DAm:6/28/12 PAT»:a\UTlUmS t>EPAliTklENT\LOCAT10N UAPS\5()31.DWG 3
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RESOLUTION NO. 1447
A RESOLUTION OF THE BOARD OF DIRECTORS OF
CARLSBAD MUNICIPAL WATER DISTRICT (CMWD),
FOR ACCEPTING BIDS AND AWARDING THE
CONTRACT TO PAL GENERAL ENGINEERING FOR
THE SANTA FE II RESERVOIR DRAINAGE AND
CRIBWALL IMPROVEMENTS. PROJECT NO. 5031.
WHEREAS, the Board of Directors of the Cartsbad Municipal Water Distrtct, Cartsbad,
California, desires to repair and upgrade the Santa Fe II Reservoir Drainage and Cribwall
Improvements; and
WHEREAS, the plans and specifications for furnishing of all labor, materials, tools, equipment,
transportation, and other expenses necessary or incidental to the Santa Fe II Reservoir Drainage
Improvements, Project No. 5031, have been prepared and are on file in the Utilities Department,
Engineering Division, of the City of Carlsbad and are incorporated herein by reference; and
WHEREAS, the project is exempt from the California Environmental Quality Act (CEQA) per
State CEQA Guidelines Section 15301(b) - minor alteration of existing facilities of public utility services
involving negligible or no expansion; and
WHEREAS, on July 24, 2012, the Board of Directors of Cartsbad Municipal Water,
approved Resolution No. 1445, which approved plans for the construction of the Santa Fe II
Reservoir Drainage and Crtbwall Improvements, Project No. 5031; and
WHEREAS, sixteen (16) sealed bids were received on September 5, 2012, by the Distrtct
for the construction of said project; and
WHEREAS, the lowest responsive and responsible bid to construct said project was
submitted by PAL General Engineering in the amount of $386,535; and
WHEREAS, the total estimated project cost for the Santa Fe II Reservoir Drainage and
Crtbwall Improvements, Project No. 5031, is a total of $516,535 and the appropriation from the Water
Replacement Fund in the amount of $645,000 is sufficient for the project; and
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1 WHEREAS, there are sufficient funds currently appropriated for Project No. 5031 to
2 complete the project; and
3 WHEREAS, Subsection 3.28.040(C)(6) of the Cartsbad Municipal Code authorizes the
4 Executive Manager to approve change orders in the amount equal to the contingency set at the
5 time of project award.
6 NOW, THEREFORE, BE IT RESOLVED by the Cartsbad Municipal Water District Board
7 of the City of Cartsbad, California, as follows:
8 1. That the above recitations are true and correct.
9 2. That the bid of $386,535 submitted by PAL General Engineertng for the for the
10 Santa Fe II Reservoir Drainage and Cribwall Improvements, Project No. 5031, is accepted and the
11 President is hereby authorized to execute a contract with PAL General Engineering, for Project No.
12 5031.
13 3. That the Executive Manager is hereby authorized to approve construction change
14 orders up to $40,000.
15 4. That the award of this contract is contingent upon the bidder submitting the lowest
16 responsible bid executing the required contract and submitting the required bonds and insurance
17 policies, as described in the contract, within twenty (20) days of adoption of this resolution.
18 The Executive Manager may grant reasonable extensions of time.
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PASSED, APPROVED AND ADOPTED at a Special Meeting of the Board of
Directors of the Carlsbad Municipal Water District of the City of Carlsbad on the 2nd day
of October, 2012, by the following vote to wit:
AYES: Board Members Hall, Blackburn, Douglas, Packard
NOES: None
ABSENT: Board Member Kulchin
ATTEST:
>RreMNE M. WOOD, Secretary
(SEAL)
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