HomeMy WebLinkAbout2014-10-07; Municipal Water District; 789; Brown & Caldwell on Avenida Encinas Recycled WaterCARLSBAD MUNICIPAL WATER DISTRia - AGENDA BILL
AB# 789 APPROVAL OF AMENDMENT NO. 5 WITH
BROWN & CALDWELL FOR THE DESIGN OF THE
AVENIDA ENCINAS RECYCLED WATER LINE
PROJECT NO. 5027
DEPT. DIRECTOR
MTG. 10-07-14
APPROVAL OF AMENDMENT NO. 5 WITH
BROWN & CALDWELL FOR THE DESIGN OF THE
AVENIDA ENCINAS RECYCLED WATER LINE
PROJECT NO. 5027
CITY ATTY. f^K
DEPT. PW-UTIL
APPROVAL OF AMENDMENT NO. 5 WITH
BROWN & CALDWELL FOR THE DESIGN OF THE
AVENIDA ENCINAS RECYCLED WATER LINE
PROJECT NO. 5027
CITY MGR. /f\
RECOMMENDED ACTION;
Adopt Resolution No. 1502 approving Amendment No. 5 to the Professional Services
Agreement with Brown and Caldwell for the design of the Avenida Encinas Recycled Water Line, Project
No. 5027.
ITEM EXPLANATION;
The initial design agreement with Brown and Caldwell was for the design of a new recycled water pipeline
in Avenida Encinas, extending from the Carlsbad Water Recycling Facility to Cannon Road. The plans and
specifications for this project will be incorporated into the bid package for the Agua Hedionda Sewer Lift
Station and Vista/Carlsbad Interceptor Sewer Project in an effort to minimize disruption to the
community. The original pipeline design includes 7,200 linear feet of 18-inch diameter polyvinyl chloride
(PVC) pipe and approximately 25 recycled water services to convert existing customers from potable to
recycled water use. The pipeline will interconnect with existing pipelines located in Palomar Airport Road
and in Cannon Road, which will also improve recycled water reliability and quality to District customers.
The purpose of the amendment with Brown and Caldwell is to design approximately 3,700 additional
linear feet of 12-inch recycled water pipe from the current design end point at Cannon Road to the Agua
Hedionda Lagoon, which will provide recycled water service to the proposed power plant and to the Agua
Hedionda Sewer Lift Station, Recycled water at the sewer lift station is used for irrigation, odor control
and flushing/washing inside the lift station. It is also anticipated that a recycled water pipeline will be
extended from this point to the Village at some future date. This project is identified in the 2012 Recycled
Water Master Plan and in the Phase III Recycled Water Program,
DEPARTMENT CONTACT: Terry Smith at 760-602-2765 or email terry.smith@carlsbadca.gov
FOR SECRETARY USE
BOARD ACTION: APPROVED CONTINUED TO DATE SPECIFIC
DENIED • CONTINUED TO DATE UNKNOWN
CONTINUED • RETURNED TO STAFF
WITHDRAWN • OTHER - SEE MINUTES
AMENDED • REPORT RECEIVED
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Approval of Amendment No. 5
10-7-14
Page 2 of 3
ENVIRONMENTAL IMPACT;
A Mitigated Negative Declaration (MND) and Mitigation Monitoring and Reporting Program (MMRP)
were prepared for the Agua Hedionda Sewer Lift Station, Force Main and Gravity Sewer Replacement
project (PDP 00-02(C)/SP 144(L)/RP 10-26/CDP 10-17/HDP 10-05/SUP 10-02/HMP 10-03). The recycled
water line in Avenida Encinas was included as part of this larger project description. The MND was
adopted by the City Council on December 6, 2011, in compliance with the California Environmental
Quality Act (CEQA) Guidelines Section 15074.
Additionally, the 18-inch Recycled Water Pipeline in Avenida Encinas and the 12-inch extension to the
north are also part ofthe Phase 11! Recycled Water Program, identified as Expansion Segment No. 2. An
environmental impact assessment was conducted for the Phase III Recycled Water Program, and a
Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program was approved by the
Board through Resolution No. 1455, on November 27, 2012.
Furthermore, approval of an amendment with Brown and Caldwell for professional services is exempt
from the requirements of CEQA pursuant to Public Resources Code Section 21065. This action does not
constitute a "project" within the meaning of CEQA in that it has no potential to cause either a direct
physical change in the environment, or a reasonably foreseeable indirect physical change in the
environment, and therefore does not require environmental review.
PUBLIC NOTIFICATION;
None.
FISCAL IMPACT;
The fee for additional services included in this Amendment No. 5 is $67,830. A summary of current and
projected projects costs are as follows:
PROJECT COST ESTIMATE
Recycled Water Pipeline tn Avenida Encinas, Project No. 5027 ESTIMATED COSTS
Design Costs to Date (as of 8/31/14) $163,586
Design Amendment No. 5 $67,830
Estimated Construction Phase Costs $2,600,000
TOTAL ESTIMATED PROJECT COSTS $2,831,416
TOTAL APPROPRIATION TO DATE
ADDITIONAL APPROPRIATION REQUIRED None
Sufficient funds have been appropriated from the Recycled Water Fund to fund this project. Also,
expenditures related to the design and construction ofthe 12-inch recycled water line will be reimbursed
to the City by NRG Energy as a cost to the power plant project. Staff has negotiated a fair and reasonable
fee for this work and total design costs with this amendment are within industry standard. A separate
reimbursement agreement with NRG is being prepared and will be executed before the award of the
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construction contract.
Approval of Amendment No. 5
10-7-14
Page 3 of 3
EXHIBITS;
1. Resolution No. 1502 approving Amendment No. 5 to the Professional Services Agreement
with Brown and Caldwell forthe design ofthe Avenida Encinas Recycled Water Line, Project No.
5027.
2. Location Map
3. Amendment No. 5 to Agreement with Brown and Caldwell for Design of a Recycled Water Line in
Avenida Encinas.
1 RESOLUTION NO. 1502
3
WHEREAS, the Board of Directors of the Carlsbad Municipal Water District, California,
has determined it necessary and in the public interest to approve Amendment No. 5 to the
agreement with Brown & Caldwell, for the design of the Avenida Encinas Recycled Water Line
2 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD
MUNICIPAL WATER DISTRICT (CMWD), APPROVING
AMENDMENT NO. 5 TO THE PROFESSIONAL SERVICES
4 AGREEMENT WITH BROWN AND CALDWELL FOR THE DESIGN OF
THE AVENIDA ENCINAS RECYCLED WATER LINE, PROJECT NO.
5 5027.
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JI from the Carlsbad Water Recycling Facility to Agua Hedionda Lagoon; and
12 WHEREAS, on December 17, 2009, CMWD entered into an agreement with Brown &
13 Caldwell in the amount of $74,016 to provide engineering design services; and
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WHEREAS, four (4) subsequent amendments have been authorized to Brown & Caldwell
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in the amount of $82,505; and
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WHEREAS, city staff and Brown & Caldwell have negotiated fees in an amount not-to
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jg exceed $67,830 to provide additional engineering services for the project, as described in this
19 Amendment No. 5 to professional services agreement; and
20 WHEREAS, funds have been appropriated in the 2014-2015 Capital Improvement
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Program from the Recycled Water Fund and sufficient funds are currently available; and
he
WHEREAS, NRG Energy has acknowledged their intent to enter into a reimbursement
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2^ agreement with the District for the design and construction costs related to the extension of
25 the 12-inch recycled water line from Cannon Road
26 NOW, THEREFORE, BE IT RESOLVED by the Carlsbad Municipal Water District Board of
Directors of the City of Carlsbad, California, as follows
28 Lf
1 1. That the above recitations are true and correct.
^ 2. That Amendment No. 5 to Agreement with Brown and Caldwell in an amount
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not-to-exceed $67,830 for the Design of the Avenida Encinas Recycled Water Line is approved
and the President ofthe Board is hereby authorized and directed to execute said amendment.
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PASSED, APPROVED AND ADOPTED at a Special Meeting ofthe Board of Directors ofthe
Carlsbad Municipal Water District of the City of Carlsbad on the 7th day of October 2014, by the
following vote to wit:
AYES:
NOES:
ABSENT:
Board Members Hall, Packard, Wood, Schumacher, Blackburn.
None.
None.
MATT HALL, President
ATTEST:
BARBARA ENGLESO^ecretary
; o: 9 ^ . -X: —
0^: Z
LOCATION MAP
RECYCLED WATERLINE
CARLSBAD WATER
RECYCLING FACILITY
PROJECT NAME
AVENIDA ENCINAS RECYCLED WATERLINE PROJECT
PROJECT NUMBER
5027
EXHIBIT
DRAWN BY: SCOTT EVANS: CARLSBAD UVUWS DEPT. 9/24/H C: \UWTIES DEPARThlENT\LOCAVON UAPS\5207J!ECYCiED VIATERUNEDV/G 7
PWENG737
AMENDMENT NO. 5 TO AGREEMENT FOR
DESIGN OF A RECYCLED WATER LINE IN AVENIDA ENCINAS
BROWN AND CALDWELL
This ^Afnendment No. 5 is entered into as of the ^ day of
, 2014, amending the agreement dated December
17, 2009 (the "Agreement") by and between the Carlsbad Municipal Water District, a Public
Agency organized under the Municipal Water Act of 1911, and a Subsidiary District of the City of
Carlsbad ("CMWD"), and Brown and Caldwell, a private employee-owned company,
("Contractor") (collectively, the "Parties").
RECITALS
A. On October 5, 2010, the Parties executed Amendment No. 1 to the Agreement to
extend the agreement time period for one (1) additional year; and
B. On August 11, 2011, the Parties executed Amendment No. 2 to the Agreement to
alter the Agreement's scope of work to provide additional design services for the extension of the
recycled water pipeline in Avenida Encinas between Palomar Airport Road and the Encina Water
Pollution Control Facility; and
C. On November 15, 2011, the Parties executed Amendment No. 3 to the Agreement
to extend the agreement time period for one (1) additional year; and
D. On February 5, 2013, the Parties executed Ratification of Amendment No. 4 to the
Agreement to extend the agreement time period for three (3) additional years and amend the
scope of work to include additional design services; and
E. The Parties desire to alter the scope of work to include additional design services
to extend the recycled water pipeline alignment to serve NRG and the Agua Hedionda Lift Station;
and
F. The Parties have negotiated and agreed to a supplemental scope of work and fee
schedule, which is attached to and incorporated in by this reference as Exhibit "A", Scope of
Services and Fee.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, CMWD and Contractor agree as follows:
1. In addition to those services contained in the Agreement, as may have been
amended from time to time. Contractor will provide those services described in Exhibit "A".
2. CMWD will pay Contractor for all work associated with those services described in
Exhibit "A" on a time and materials basis not-to-exceed sixty seven thousand eight hundred thirty
dollars ($67,830). Contractor will provide CMWD, on a monthly basis, copies of invoices
sufficiently detailed to include hours performed, hourly rates, and related activities and costs for
approval by CMWD.
3. Contractor will complete all work described in Exhibit "A" by December 16, 2015.
4. All other provisions of the Agreement, as may have been amended from time to
time, will remain in full force and effect.
General Counsel Approved Version 1/30/13
PWENG737
5. Ali requisite insurance policies to be maintained by the Contractor pursuant to the
Agreement, as may have been amended from time to time, will include coverage for this
Amendment.
6. The individuals executing this Amendment and the instruments referenced in it on
behalf of Contractor each represent and warrant that they have the legal power, right and actual
authority to bind Contractor to the terms and conditions ofthis amendment.
CONTRACTOR
BROWN AND CALDWELL, a private
employee-owned company
By:
(sign here)
\lidoy V. docid^D Jr- fi^s/^-ea/
(print name/title)
By:
(sign here)
(print name/title)
CARLSBAD MUNICIPAL WATER
DISTRICT, a Public Agency organized
under the Municipal Water Act of 1911,
and a Subsidiary District of the City of
Carlsbad
By:
President,
ATTEST:
y
BARBAFl^ ENGLESON
Secretary
If required by CMWD, proper notarial acknowledgment of execution by contractor must be
attached. If a corporation. Agreement must be signed by one corporate officer from each of the
following two groups.
Group A
Chairman,
President, or
Vice-President
Group B
Secretary,
Assistant Secretary,
CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant
secretary under corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
CELIA A. BREWER, General Counsel
2
General Counsel Approved Version 1/30/13
EXHIBIT "A"
Avenida Encinas Recycled Water Pipeline Modifications
Canon Road to LS - Schedule D
Scope of Work and Fee
September 9, 2014
1. Project Management & Administration - Project team coordination, Project Management, invoicing,
internal/external meetings, status reports and project controls.
2. Design alignment for 12-inch PVC for DRM, parallel to the forcemain pipeline. Design to be added to
Schedule D drawing set.
3. Preferred alignment of RW pipeline shall be within the existing 30 foot City easement paralleling the
HDPE force main.
4. City to provide direction on any separation concerns other than as required by State Regulations (min. 4'
ODtoOD)
5. RW Pipeline extension design to connect to existing 12-inch reducer and blind flange. (See Schedule D,
Detail B/C-11). No hot tap connection.
6. A gravity sewer service connection is to be provided for the power plant. City to provide location and size
of connection required. Connection will be similarto a standard service connection based on City standard
detail.
7. Review and update utility background based upon available record information. City to provide
current CAD format Record Drawings for SDGE and Desalination plant improvements. (SDGE/Desal./4"
sewer main (Desal)/HDD profile). No further utility field survey to be provided in scope.
8. Add call out to restore paved areas per City of Carlsbad standard drawings as part of trench detail. No
additional drawings sheets of restoration, restoration limits and overlay (similar to Schedule C) are
included in the SOW.
9. No additional traffic control, survey or potholing is anticipated or included in SOW. City to provide available
potholing data at Cannon Road performed forthe desalination project.
10. No additional traffic control design or drawings included in SOW. Contractor will be responsible for any
additional traffic control per notes added to plan sheet
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EXHIBIT "A"
Fee Table - Avenida Encinas Recycled Water Pipeline Modifications
Carlsbad, City of (CA) - Avenida Encinas RW Line Design IVIodifications
Asst. Project Mech. Mech.
Structural
0«r (HDD
Total . Total
Cost Labor Labor
$251.00 $232.00 $114.00 $251.00 $232.00 $251.00 $177.00 $251.00 $201.00 $201.00 $251.00 $158.00 $209.00
500 Design IVIodification
501 RW Pipeline - Canon Road to LS 4 20 8 2 14 26 52 9 29 143 3 IS 9 334 $67,830