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Home My WebLink About2015-01-13; Municipal Water District; 797; Recycled Water Pipeline Expansion Contractp4 cegis CARLSBAD MUNICIPAL WATER DISTRICT -AGENDA BILL AB# 797 APPROVAL OF RESOLUTION ACCEPTING BIDS DEPT.DIRECTOR MTG. 01-13-15 AND AWARD OF CONTRACT FOR CONSTRUCTION GEN. COUNSEL DEPT. PW-UTIL OF THE RECYCLED WATER PIPELINE EXPANSION CITY MGR. SEGMENT NO. 18. PROJECT NO.5208 RECOMMENDED ACTION: W 04 Approval to adopt Resolution No. 1512 accepting bids and awarding a contract for the construction of the Recycled Water Pipeline Expansion Segment No. 18, located within Palmer Way and Impala Drive, north of Faraday Avenue, Project No. 5208. ITEM EXPLANATION: The project is located along Palmer Way and extends north from Faraday Avenue to Impala Drive, then west along Impala Drive to Orion Street. The project is part of the Phase III Recycled Water Project. The pipeline includes the construction of approximately 720 linear feet of 8-inch diameter polyvinyl chloride (PVC) pipeline, and approximately 1,550 linear feet of 6-inch diameter PVC Pipeline and recycled water services. Recycled water in this pipeline segment will be used for landscape irrigation. On November 18, 2014, eight sealed bids were received for the construction of this project as shown on the following table. The engineer's estimate was $500,000. CONTRACTOR TOTAL BID Burtech Pipeline Inc. $371,833.87 GRFCO Inc. $384,250 Transtar Pipeline, Inc. $389,430 Shaw Equipment Rentals Inc. $407,364 Rich Construction Inc. $432,555 Palm Engineering Construction Company $472,070 Piperin Corporation $532,620 Wier Construction Corporation $559,272 DEPARTMENT CONTACT: David Ahles at 760-602-2748 or email davidahles@carlsbadca.gov FOR SECRETARY USE. BOARD ACTION: APPROVED JS CONTINUED TO DATE SPECIFIC ❑ DENIED ❑ CONTINUED TO DATE UNKNOWN ❑ CONTINUED ❑ RETURNED TO STAFF ❑ WITHDRAWN ❑ OTHER — SEE MINUTES ❑ AMENDED 13 REPORT RECEIVED 13 Recycle Water Pipeline Contract January 13, 2015 Page 2 of 2 The lowest responsive bidder, Burtech Pipeline Inc., submitted a bid in the amount of $371,833.87. Staff has completed its review of the contract documents and has determined that Burtech Pipeline Inc. is the confirmed low bidder and their bid documents are responsive. Staff recommends that Burtech Pipeline Inc. be awarded the contract. FISCAL IMPACT: An Engineer's Estimate of the construction cost of Recycled Water Pipeline Expansion Segment No. 18, Project No. 5208 was prepared and totals $500,000. The project's construction contract will be with CMWD. A summary of estimated construction costs and available funds is shown in Table 1. TABLE 1— PROJECT CONSTRUCTION COST ESTIMATE RECYCLED WATER PIPELINE EXPANSION SEGMENT NO. 18, PROJECT NO. 5208 ESTIMATED COSTS Construction Contract (Burtech Pipeline Inc.) $371,834 Construction Contingency $50,000 Construction Management, Inspection, and Material Testing $50,000 TOTAL ESTIMATED CONSTRUCTION COSTS (Segment 18) $471,834 Current Appropriation- Recycled Water Pipeline Expansion Segments, Project No. 5208 $10,100,000 Current Expenditures/Encumbrances- Recycled Water Pipeline Expansion Segments, Project No. 5208 $194,129 TOTAL AVAILABLE PHASE III PIPELINE PROGRAM, CIP NO. 5208 $9,905,871 ADDITIONAL APPROPRIATION FOR CONSTRUCTION None Sufficient funds have been appropriated from the Recycled Water Fund to fund this project. ENVIRONMENTAL IMPACT: The Recycled Water Pipeline Expansion Segment No. 18 is part of the Phase III Recycled Water Project. An environmental impact assessment was conducted for the Phase III Recycled Water Project, and a Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program was approved by the Board through Resolution No. 1455, on November 27, 2012. PUBLIC NOTIFICATION: None required. EXHIBITS: 1. Resolution No. 1512 accepting bids and awarding the contract to Burtech Pipeline Inc. for the construction of the Recycled Water Pipeline Expansion Segment No. 18, Project No. 5208. 2. Location Map. 2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 EXHIBIT 1 RESOLUTION NO. 1512 A RESOLUTION OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT (CMWD), ACCEPTING BIDS AND AWARDING THE CONTRACT TO BURTECH PIPELINE INC. FOR THE RECYCLED WATER PIPELINE EXPANSION SEGMENT NO. 18, LOCATED WITHIN PALMER WAY AND IMPALA DRIVE, PROJECT NO. 5208 WHEREAS, the Board of Directors of the Carlsbad Municipal Water District, California has determined it necessary, desirable, and in the public interest to construct an 8-inch and 6- 1 inch recycled water pipeline in Palmer Way and Impala Drive; and WHEREAS, an environmental impact assessment was conducted for the Phase III Recycled Water Project, and a Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program was approved by the Board through Resolution No. 1455, on November 27, 2012; and WHEREAS, on August 26, 2014, the Board of Directors of the Carlsbad Municipal Water District, California adopted Resolution No. 1497, which approved the plans for the construction of the Recycled Water Pipeline Expansion Segment No. 18, Project No. 5208; and WHEREAS, eight sealed bids were received on November 18, 2014 by the Carlsbad Municipal Water District for the construction of the Recycled Water Pipeline Expansion Segment No. 18, Project No. 5208; and WHEREAS, the lowest responsive and responsible bid to construct said project was submitted by Burtech Pipeline Inc. in the amount of $371,833.87; and WHEREAS, there are sufficient funds available in the Recycled Water Fund to complete the project; and 3 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 WHEREAS, under the operating agreement with the City of Carlsbad, Carlsbad Municipal Water District adopted the city's purchasing rules; and WHEREAS, subsection 3.28.040(C)(5) of the Carlsbad Municipal Code authorizes the Executive Manager to approve change orders in the amount equal to the contingency set at the time of project award. NOW, THEREFORE, BE IT RESOLVED by the Carlsbad Municipal Water District Board of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That the low bid of $371,833.87 submitted by Burtech Pipeline Inc. for the construction of the Recycled Water Pipeline Expansion Segment No. 18, Project No. 5208 is accepted and the President is hereby authorized to execute a contract for this project. 3. That the Executive Manager is hereby authorized to approve construction change orders up to $50,000. 4. That the award of this contract is contingent upon the bidder submitting the lowest responsible bid executing the required contract and submitting the required bonds and insurance policies, as described in the contract, within twenty (20) days of adoption of this resolution. The Executive Manager may grant reasonable extensions of time. // H // // // 1 2 3 4' 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a Special Meeting of the Board of Directors of the Carlsbad Municipal Water District of the City of Carlsbad on the 13th day of January 2015, by the following vote to wit: AYES: Board Members Hall, Blackburn, Schumacher, Wood, Packard. NOES: None. ABSENT: None. MATT HALL, President ATTEST: (�3aJyu"�z ��IaA----" -' BARBARA ENGLESON, ecretary ��'�,basla`do .�� LOCATION MAP SITE CITY OF OCEANSIDE HIGHWAY )a VICINITY MAP E NOT TO v SCALE c? R� CITY OF VISTA PALOMAR Q`p!9 CITY OF SAN SITE WARCOS PACIFIC OCEAN = NOT TO SCALE CITY OF ENCINITAS PROJECT NAME I PROJECT I EXHIBIT RECYCLED WATER SEGMENT PIPELINEEXPANSIONON MBE5208R Z PLOTTED BY. SCOTT EVANS PLOT DATE.,12117114 PATH:D: \UTILITIES DEPARTMENT\LOCATION MAPS\5208_SEGMENT 18.DWG LJ