HomeMy WebLinkAbout2015-06-23; Municipal Water District; 808; Accept Bids Award Contract to Dick Miller Inc Construction of Tri-Agencies Water Transmission Pipeline Reach 2 Phase 1 Project No 5008CARLSBAD MUNICIPAL WATER DISTRICT -AGENDA BILL 14
AB#
MTG.
DEPT.
808
06-23-15
PW-UTIL
ACCEPT BIDS AND AWARD OF CONTRACT TO
DICK MILLER INC. IN THE AMOUNT OF
$1,097,197 FOR CONSTRUCTION OF THE TRI-
AGENCIES WATER TRANSMISSION PIPELINE,
REACH 2, PHASE 1, LOCATED ON PIRGOS WAY,
PROJECT NO. 5008
DEPT. DIRECTOR
GEN. COUNSEL
CITY MGR.
RECOMMENDED ACTION:
Adopt Resolution No. 1527 accepting bids and awarding a contract to Dick Miller Inc. in the
amount of $1,097,197 for construction of the Tri-Agencies Water Transmission Pipeline, Reach 2, Phase
1, located on Pirgos Way, Project No. 5008.
ITEM EXPLANATION:
The Tri-Agencies Water Transmission Pipeline was constructed by the San Diego County Water Authority
(SDCWA) in 1978 to supply treated imported water to three agencies including Carlsbad Municipal Water
District (CMWD). Reach 2 ofthe Tri-Agencies Transmission Pipeline only serves water to CMWD and was
subsequently quitclaimed by the SDCWA to CMWD in 1982. It is one of four major transmission pipelines
supplying imported water to CMWD, and is therefore, a critical water supply pipeline.
Reach 2 is 21 inches in diameter and begins at the SDCWA's meter vault referred to as "CMWD No. 4
Service Connection" which is located near the intersection of Cannon Road and Wisteria Drive in the City
of Oceanside. Reach 2 proceeds westerly, terminating near the intersection of College Boulevard and
Carlsbad Village Drive in the Calavera Hills area of the City of Carlsbad.
There have been numerous leaks on Reach 2 caused by severely corroded and partially disintegrated bell
and spigot joints. A report prepared on Reach 2 titled "Tri-Agencies Pipeline Alternatives Investigation"
provided information on various options to address the pipeline condition. Based on findings in the
report, staff has determined that Reach 2 can be downsized to an 18 inch diameter pipeline due to the
construction of new water transmission mains on College Boulevard and Cannon Road.
The report recommends replacing the water transmission pipeline in 2 separate construction phases.
Phase I ofthe pipeline replacement extends from the "CMWD No. 4 Service Connection" westerly along
Pirgos Way to the City limits of Carlsbad, a length of approximately 1,820 feet. The Phase I project will
also require the replacement of the existing pressure sustaining facility containing control valves
designed to sustain the upstream pressure to the meter located at the SDCWA's "CMWD No. 4 Service
Connection". The control valves will be installed in a new below grade concrete vault. Phase 2 extends
from the west terminus ofthe Phase I project to College Boulevard.
DEPARTMENT CONTACT: Mark Biskup 760-603-7352 mark.biskup@carlsbadca.gov
f Of? SECRETARY USE.
BOARD ACTION: APPROVED CONTINUED TO DATE SPECIFIC •
DENIED • CONTINUED TO DATE UNKNOWN •
CONTINUED • RETURNED TO STAFF •
WITHDRAWN • OTHER - SEE MINUTES •
\ AMENDED • REPORT RECEIVED • \
Tri-Citles Water Transmission Pipeline
June 23, 2015
Page 2 of 3
On Aug. 26, 2014, the CMWD Board of Directors adopted Resolution No. 1498 which approved the plans
and specifications and authorized the advertisement for bids for the construction of the Tri-Agencies
Water Transmission Pipeline, Reach 2, Phase 1, Project No. 5008. On Oct. 15, 2014, the Utilities
Department received four bids which exceeded the engineer's cost estimate. On Nov. 18, 2014, through
the adoption of Resolution No 1506, those bids were rejected and the Board of Directors approved re-
advertisement for bids.
Subsequent to rejecting the bids, and after further review ofthe plans and specifications, staff adjusted
the engineer's estimate to more accurately reflect the current bidding climate and revised the
construction cost estimate from $900,000 to $1,200,000. On May 5, 2015, the Utilities Department
received seven sealed bids for the construction of this project as shown in the following table. The re-
bidding resulted in more contractors bidding, with the lowest responsive bidder being $81,253 lower
than the lowest bidder in the previous bid results.
CONTRACTOR NAME TOTAL BID AMOUNT
Dick Miller Inc. $1,097,197
CCL Contracting Inc. $1,126,030
Universal Pipeline Inc. $1,127,500
Filanc $1,247,777
Ortiz Corporation $1,281,168
GRFCO Inc. $1,362,450
Piperin Corporation $1,578,350
The lowest responsive bidder, Dick Miller Inc., submitted a bid in the amount of $1,097,197. Staff has
completed it's review of the contract documents and has determined that Dick Miller Inc. is the
confirmed low bidder and their bid documents are responsive. Staff recommends that Dick Miller Inc. be
awarded the contract.
FISCAL IMPACT:
An Engineer's Estimate of the construction cost of Tri-Agencies Water Transmission Pipeline, Reach 2,
Phase I, Project No. 5008 was $1,200,000. Reach 2, Phase 1, is part of the larger capital improvement
project Tri-Agencies Water Transmission Pipeline, Project No. 5008. As shown in Table 1 the current
project appropriation for Tri-Agencies Water Transmission Pipeline, Project No. 5008 is $6,455,000 from
the Water Replacement Fund.
Tri-Cities Water Transmission Pipeline
June 23, 2015
Page 3 of 3
TABLE 1 - PROJECT CONSTRUCTION COST ESTIMATE
Tri-Agencies Water Transmission Pipeline, Project No. 5008 ESTIMATED COSTS
Construction Contract (Dick Miller Inc.) $1,097,197
Construction Contingency $165,000
Construction Management, Inspection, and Material Testing $110,000
TOTAL ESTIMATED CONSTRUCTION COSTS (Phase 1) $1,372,197
Current Appropriation - Tri-Agencies Pipeline, CIP No. 5008 $6,455,000
Current Expenditures/Encumbrances, CIP No. 5008 (Environmental/Design) $431,153
TOTAL AVAILABLE TRI-AGENCIES PIPELIWi^iHUyH/IWiBWWlMliill^ $6,023,847
ADDITIONAL APPROPRIATION ANTICIPATED FOR CONSTRUCTION None
Sufficient funds have been appropriated from the Water Replacement Fund for this project.
ENVIRONMENTAL IMPACT:
The project was previously evaluated in the Final Program Environmental Impact Report (EIR), dated
October 2012, for the City of Carlsbad Sewer Master Plan and the CMWD Water and Recycled Water
Master Plan Updates (EIR 12-01). The EIR evaluated the potential environmental effects of the project
components described in the CMWD 2012 Water Master Plan Update. This project (Phase I ofthe Water
Supply and Transmission Project No. 48) is within the scope ofthe Final Program EIR 12-01, and with the
implementation ofthe project's mitigation measures, impacts to biological and cultural resources would
be less than significant, therefore, no further California Environmental Quality Act (CEQA) compliance is
required.
PUBLIC NOTIFICATION
None required.
EXHIBITS:
1. Resolution No. 1527 accepting bids and awarding the contract to Dick Miller Inc. in the
amount of $1,097,197 for the construction ofthe Tri-Agencies Water Transmission Pipeline, Reach
2, Phase 1, located on Pirgos Way, Project No. 5008.
Location Map
Exhibit 1
1 RESOLUTION NO. 1527
2 A RESOLUTION OF THE BOARD OF DIRECTORS OF CARLSBAD
MUNICIPAL WATER DISTRICT (CMWD), ACCEPTING BIDS AND
AWARDING A CONTRACT TO DICK MILLER INC. IN THE AMOUNT
4 OF $1,097,197 FOR THE CONSTRUCTION OF THE TRI-AGENCIES
WATER TRANSMISSION PIPELINE, REACH 2, PHASE 1, LOCATED
5 ON PIRGOS WAY, PROJECT NO. 5008
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y WHEREAS, the Board of Directors of the Carlsbad Municipal Water District, California
8 has determined it necessary, desirable, and in the public interest to replace the existing 21 inch
9 Tri-Agencies Water Transmission Pipeline with a new 18 inch steel water pipeline and;
WHEREAS, an environmental impact assessment was conducted for the Tri-Agencies
Pipeline Project and a Program EIR was approved on Nov. 13, 2012, by the Board of Directors of
the Carlsbad Municipal Water District, California by adopted Resolution No. 2012-245; and
WHEREAS, on Aug. 26, 2014, the Board of Directors of the Carlsbad Municipal Water
District, California adopted Resolution No. 1498, which approved the plans forthe construction
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25 of the Tri-Agencies Water Transmission Pipeline, Project No. 5008; and
17 WHEREAS, on Oct. 15, 2014, four sealed bids were received by the Carlsbad Municipal
Water District for the construction ofthe Tri-Agencies Water Transmission Pipeline, Project No.
5008 and
WHEREAS, on Nov. 18, 2014, the Board of Directors of the Carlsbad Municipal Water
District, California adopted Resolution No. 1506, rejecting all bids and authorizing the Secretary
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23 to the Board to re-advertise for bids for the construction of the Tri-Agencies Water
24 Transmission Pipeline, Project No. 5008; and
WHEREAS, seven sealed bids were received on April 21, 2015, by the Carlsbad Municipal
Water District for the construction ofthe Tri-Agencies Water Transmission Pipeline, Project No.
5008; and , \
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1 WHEREAS, the lowest responsive and responsible bid to construct said project was
2 submitted by Dick Miller Inc. in the amount of $1,097,197; and
^ WHEREAS, the Engineer's estimate for the project cost is $1,200,000; and
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WHEREAS, there are sufficient funds available in the Water Replacement Fund to
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complete the project; and
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J WHEREAS, under the operating agreement with the City of Carlsbad, Carlsbad Municipal
8 Water District adopted the city's purchasing rules.
9 NOW, THEREFORE, BE IT RESOLVED by the Carlsbad Municipal Water District Board of
the City of Carlsbad, California, as follows:
1. That the above recitations are true and correct.
2. That the low bid of $1,097,197 submitted by Dick Miller Inc. for the construction of
the Tri-Agencies Water Transmission Pipeline, Reach 2, Phase 1, Project No. 5008 is accepted
and the President is hereby authorized to execute a contract for this project.
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25 3. That the Executive Manager is hereby authorized to approve construction change
17 orders up to $165,000
^8 4. That the award of this contract is contingent upon the bidder submitting the lowest
responsible bid executing the required contract and submitting the required bonds and
insurance policies, as described in the contract, within 20 days of adoption of this resolution.
The Executive Manager may grant reasonable extensions of time.
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PASSED, APPROVED AND ADOPTED at a Special Meeting ofthe Board of Directors ofthe
Carlsbad Municipal Water District of the City of Carlsbad on the 23^*^ day of June, 2015, by the
following vote to wit:
AYES:
NOES:
ABSENT:
Board Members Hall, Blackburn, Schumacher, Wood, Packard.
None.
None.
MATT HALL, President
ATTEST:
BARBARA ENGLESdN, Secretary
(SEAL)
2:55 =
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LOCATION MAP
REACH 2
PHASE 1
VICINITY
MAP
NOT TO
SCALE
PROJECT SITE
NOT TO SCALE
PROJECT NAME j^,^^,,ciES
WATER TRANSMISSION PIPELINE REACH 2, PHASE 1
PROJECT
NUMBER
5008
EXHIBIT
2
PLOTTED ey; SCOTT EVANS PLOT DATE: 4/15/13 PATH:D:\UTnJTIES DEPARTUENT\LOCATION UAPS\5008.DWG 1