HomeMy WebLinkAbout2018-11-27; Municipal Water District; ; Acceptance of bids and award of contract to Ferreira Coastal Construction Co. for construction of the Recycled Water Phase Ill, Installation of Recycled Water Services, Project No. 5205-BCA Review f<K._
(i MUNICIPAL WATER DISTRICT
Staff Report
.
Meeting Date:
To:
From:
Staff Contact:
Subject
Nov. 27, 2018
President and Board Members
Scott Chadwick, Executive Manager
Cathy Nhothsavath, Assistant Engineer
Cathy.Nhothsavath@carlsbadca.gov or 760-603-7305
Acceptance of bids and award of contract to Ferreira Coastal Construction
Co. for an amount not to exceed $632,538 for construction of the Recycled
Water Phase Ill, Installation of Recycled Water Services, Project No. 5205-
B.
Recommended Action
Adopt a Resolution awarding a construction contract to Ferreira Construction Co ., Inc. dba
Ferreira Coastal Construction Co. (Ferreira) for an amount not to exceed $632,538 for
construction of the Recycled Water Phase Ill, Installation of Recycled Water Services, Project
No. 5205-B (Project) and authorizing an additional appropriation of $332,000.
Executive Summary
The Project is part of the Carlsbad Municipal Water District's (CMWD) $37 million Phase Ill
Recycled Water Program (RWP) and provides recycled water services to customers located
adjacent to the existing recycled water distribution system that can directly connect to the
system through a customer service lateral and that do not require expansion of the recycled
water system.
Carlsbad Municipal Code subsections 3.28.080(() and (G) require City Council approval to
award public works contracts when the value exceeds $175,000. The lowest responsive and
responsible bidder was Ferreira. Staff recommends accepting bids and awarding a contract to
Ferreira for an amount not to exceed $632,538. Sufficient funds are not currently available in
the Capital Improvement Program (CIP) to cover the total cost of the Project. Therefore, staff
recommends authorization of an additional appropriation in the amount of $332,000 to the CIP.
Discussion
The Project is consistent with the CMWD's goal of maximizing use of recycled water for the
conservation of all available water resources and is a part of Phase Ill of the RWP. CMWD
started its RWP in 1990 with Phase I. The Carlsbad Water Recycling Facility (CWRF) was
constructed beginning in 2002 as part of Phase II expansion. In 2008, at the completion of
Phase II, recycled water production was approximately 4 million gallons per day (mgd). In 2012,
Phase Ill began with preparation of a feasibility study, which recommended an expansion of the
CWRF to 7 mgd, 18 miles of new pipeline, construction of a 1.5-million-gallon storage tank, and
connection of potential customers located adjacent to the existing recycled water distribution
November 27, 2018 Item #8 Page 1 of 26
system. Currently, only the storage tank, 6 miles of pipeline, and recycled water connections
remain to be constructed.
The Project will construct 19 new recycled water service connections for irrigation customers
throughout the CMWD service area. The service connections will range in size from one to two
inches in diameter for irrigation customers that are located adjacent to the existing recycled
water distribution system and will utilize approximately 86 acre-feet-per-year of additional
recycled water. All work will be within the public right-of-way.
On May 22, 2018, through the adoption of Resolution 1595, the CMWD Board approved plans
and specifications and authorized the secretary of the Board to advertise to receive bids for the
Project.
The original notice inviting bids for the Project was posted on the city's website on June 13,
2018. The bidding period was 30 calendar days. On July 13, 2018, staff received one bid from
Piperin Corporation for $1,170,000, which was above the original engineer's project estimate of
$593,400. The original Project scope included construction of 26 recycled water service
connections and three wharf heads. The scope was later revised to reduce the number of
recycled water service connections to the 19 potential users with the highest water demands,
and to update the construction costs to better reflect the current bid environment.
On Aug. 28, 2018, through the adoption of Resolution 1603, the CMWD Board rejected the bid,
approved the revised plans and specifications and authorized the secretary to the Board to re-
advertise for bids for the Project.
On Oct. 3, 2018, five sealed bids were received for construction of this Project as shown in the
following table:
RECYCLED WATER PHASE Ill, INSTALLATION OF RECYCLED WATER SERVICES,
PROJECT NO. 5205-B
CONTRACTOR TOTAL BID
1. Ferreira Coastal Construction Co. $632,538.00
2. Burtech Pipeline Incorporated $645,000.00
3. Piperin Corporation $701,050.00
4. Creative Home Corporation DBA C.H.I. Construction $718,300.00
5. Trinity Grading Incorporated $1,353,280.11
Ferreira submitted the lowest bid in the amount of $632,538. The engineer's estimate of the
construction cost of the Project was $661,100.
The construction contract contains general performance standards, referenced technical
specifications, sequencing requirements to minimize disruptions and includes a one-year
warranty period. A five percent retention will be withheld from each progress payment until
final acceptance of the Project. The construction contract also includes liquidated damages
which may be assessed for each day in excess of the time specified for completion of the work
November 27, 2018 Item #8 Page 2 of 26
and also for every 15-minute interval, or fraction thereof, past the time specified to open lane
closures.
Staff has completed review of the bid documents and has determined that Ferreira is the
confirmed low bidder. Ferreira submitted a list of similar projects to show their capabilities and
qualifications to perform the specified work. Staff recommends that Ferreira be awarded the
contract.
Fiscal Analysis
The estimated construction cost of the Project is $632,538. The estimated total cost of the
Project is $809,649 and includes the following: construction contract, contingency for change
order management, construction management and inspection, engineering support for
contractor shop drawings, requests for information and meetings, and community outreach.
The Project will be funded by the Clean Water State Revolving Fund via Abandon Potable Water
Services (New Recycled Services), CIP No. 5205. A summary of the available funds, additional
appropriation needed, and estimated construction costs are shown in the table below:
ABANDON POTABLE WATER SERVICES (NEW RECYCLED SERVICES}, CIP NO. 5205
Current Appropriation $560,000
Current Expenditures/Encumbrances $81,613
TOTAL AVAILABLE ABANDON POTABLE WATER SERVICES (NEW RECYCLED
SERVICES), CIP NO. 5205 $478,387
RECYCLED WATER PHASE Ill, INSTALLATION OF RECYCLED WATER SERVICES,
PROJECT NO. 5205-B
Construction Contract (Ferreira Coastal Construction Co.) $632,538
Construction Contingency (estimated) $63,254
Construction management, inspection, and material testing (estimated) $63,254
Engineering support for contractor shop drawings, requests for information
meetings, and community outreach (estimated) $50,603
TOTAL ESTIMATED CONSTRUCTION COSTS $809,649
REMAINING BALANCE AFTER PROJECT NO. 5205-B -$331,262
ADDITIONAL APPROPRIATION REQUIRED $332,000
Additional funds in the amount of $332,000 are being requested because the Project's
estimated costs exceed the available CIP funds. This project was originally identified five years
ago. Normal inflationary cost increases and greater project complexity account for the rise in
project cost. Sufficient funds are available in the Water Replacement Fund for deposit into the
Abandon Potable Water Services (New Recycled Services), CIP No. 5205.
Next Steps
Once contract documents are fully executed and a purchase order is issued, staff will schedule a
pre-construction meeting with Ferreira and a Notice-to-Proceed will be issued. The duration of
the construction contract is 70 working days, exclusive of change orders that may extend the
November 27, 2018 Item #8 Page 3 of 26
contract duration. Upon successful completion of the Project, staff will record a Notice of
Completion to release bonds.
Environmental Evaluation (CEQA)
On Nov. 27, 2012, CMWD adopted Resolution No. 1455 approving a Mitigated Negative
Declaration (MND) and Mitigation Monitoring and Reporting Program (MMRP) for the Phase Ill
Recycled Water Project (EIA 12-02). This Project is a sub-component of the Phase Ill Recycled
Water Project and is subject to the Mitigation Measures (MM) that are identified in the MMRP.
The Project is within the scope of the prior environmental documents and no further
environmental documentation is required per CEQA Guidelines Section 15162. All applicable
mitigation measures contained in the prior environmental document have been incorporated
into the construction documents.
Public Notification
This item was noticed in accordance with the Ralph M. Brown Act and was available for public
viewing and review at least 72 hours prior to the scheduled meeting date. Prior to the start of
construction, the public will be notified of the construction activities using media methods such
as signage, email, website and other city communication channels. The construction contractor
will also be required to notify the public of construction activities via changeable message signs,
door hangers, letters to property owners, and/or "NO PARKING" signs, as applicable.
Exhibits
1. CMWD Board Resolution.
2. List of Recycled Water Services and Location Maps.
November 27, 2018 Item #8 Page 4 of 26
RESOLUTION NO. 1608
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD,
MUNICIPAL WATER DISTRICT BOARD (CMWD), ACCEPTING BIDS AND
AWARDING A CONTRACT TO FERREIRA CONSTRUCTION CO., DBA FERREIRA
COASTAL CONSTRUCTION CO. FOR AN AMOUNT NOT TO EXCEED $632,538
FOR CONSTRUCTION OF THE RECYCLED WATER PHASE Ill, INSTALLATION OF
RECYCLED WATER SERVICES, PROJECT NO. 5205-B, AND AUTHORIZING AN
ADDITIONAL APPROPRIATION OF $332,000.
EXHIBIT 1
WHEREAS, the Carlsbad Municipal Water District (CMWD) Board of Directors (Board) of the City
of Carlsbad, California has determined it necessary, desirable, and in the public interest to construct
recycled water services at locations adjacent to the existing recycled water distribution system
throughout the CMWD service area; and
WHEREAS, on Nov. 27, 2012, CMWD Board Resolution No. 1455 approved an environmental
impact assessment that was conducted for the Phase Ill Recycled Water Program, and a Mitigated
Negative Declaration and Mitigation Monitoring and Reporting Program. The Project is within the scope
of these environmental documents and there are no substantial changes to the Project or
circumstances under which it is being undertaken, and no new information of substantial importance
that would require major revisions to these environmental documents; and
WHEREAS, on May 22, 2018, CMWD Board Resolution No. 1595, approved the original plans
and specifications, and authorizing the secretary to the Board to advertise and receive bids for the
Recycled Water Phase Ill, Installation of Recycled Water Services, Project No. 5205-B (Project); and
WHEREAS, on July 13, 2018, one sealed bid was received by CMWD for construction of the
Project; and
WHEREAS, the lowest responsible and responsive bid was submitted by Piperin Corporation in
the amount of $1,170,000 and exceeded the engineer's estimate for the Project; and
WHEREAS, on Aug. 28, 2018, CMWD Board Resolution No. 1603, rejected the bid received,
approving revised plans and specifications and authorizing the secretary to the Board to re-advertise
to receive bids for the revised plans of the Project; and
WHEREAS, on Oct. 3, 2018, five sealed bids were received by CMWD after re-advertising to
receive bids for construction of the Project; and
November 27, 2018 Item #8 Page 5 of 26
EXHIBIT 1
WHEREAS, the lowest responsive and responsible bid was submitted by Ferreira Coastal
Construction Co., in the amount of $632,538; and
WHEREAS, an additional appropriation of $332,000 is requested from the Water Replacement
Fund into the Abandon Potable Water Services (New Recycled Services), Capital Improvement Program
(CIP) No. 5205; and
WHEREAS, Carlsbad Municipal Code subsection 3.28.040(C)(5) authorizes the executive
manager to approve change orders in the amount equal to the contingency set at the time of the
project award.
NOW, THEREFORE, BE IT RESOLVED by the CMWD Board of the City of Carlsbad, California, as
follows:
1. That the above recitations are true and correct.
2. That the bid amount of $632,538 submitted by Ferreira Coastal Construction Co. for
construction of the Recycled Water Phase Ill, Installation of Recycled Water Services, Project No. 5205-
B, is accepted and the president of the Board is hereby authorized to execute a contract with Ferreira
Coastal Construction Co.
3. That the administrative services director is hereby authorized to appropriate an
additional $332,000 from the Water Replacement Fund for the Abandon Potable Services (New
Recycled Services) CIP.
4. That the executive manager or designee is hereby authorized to approve construction
change orders up to $63,254.
5. That the award of this contract is contingent upon the bidder submitting the lowest
responsible bid, executing the required contract and submitting the required bonds and insurance
policies, as described in the contract, within 20 days of adoption of this Resolution. The executive
manager may grant reasonable extensions of time.
November 27, 2018 Item #8 Page 6 of 26
EXHIBIT 1
PASSED, APPROVED AND ADOPTED at a Special Meeting of the Carlsbad Municipal Water
District of the City of Carlsbad, California on the 27th day of November, 2018, by the following vote, to
wit:
AYES:
NOES:
ABSENT:
M. Hall, K. Blackburn, M. Schumacher, C. Schumacher, M. Packard.
None.
None.
MATT HALL, PRESIDENT
, SECRETARY
(SEAL)
November 27, 2018 Item #8 Page 7 of 26
RECYCLED WATER PHASE Ill
INSTALLATION OF NEW RECYCLED WATER SERVICES
CONTRACT NO. 5205-B
EXHIBIT INDEX AND LIST OF NEW RECYCLED WATER SERVICES
AUGUST 2018
EXHIBIT INDEX TABLE 1: NEW RECYCLED WATER SERVICE LIST
Schedule of New Services EXHIBIT
NO.
1A
1B
1
1.1
1.4
1.5
1.6
1.7
1.8
1J0
1.11
1~
1J3
1J4
1J7
1J8
1j9
1~
TITLE/ DESCRIPTION
EXHIBIT INDEX/IND LIST OF NEW RECYCLED WATER SERVICES
GENERAL NOTES
RECYCLED WATER NOTES/IND CARLSBAD NOTES
INDEX MAP FOR LOCATIONS OF ALL NEW RECYCLED WATER SERVICES
LO CAT ION MAP FOR NEW RECYCLED WATER SERVICE NUMBERS 1
LO CAT ION MAP FOR NEW RECYCLED WATER SERVICE NUMBER 5
LOCATION MAP FOR NEW RECYCLED WATER SERVICE NUMBER 6 /IND 7
LOCATION MAP FOR NEW RECYCLED WATER SERVICE NUMBER 8 /IND 9
LOCATION MAP FOR NEW RECYCLED WATER SERVICE NUMBER 10
LOCATION MAP FOR NEW RECYCLED WATER SERVICE NUMBER 11
LOCATION MAP FOR NEW RECYCLED WATER SERVICE NUMBER 13
LOCATION MAP FOR NEW RECYCLED WATER SERVICE NUMBER 15
LOCATION MAP FOR NEW RECYCLED WATER SERVICE NUMBER 16/IND 17
LOCATION MAP FOR NEW RECYCLED WATER SERVICE NUMBER 18
LOCATION MAP FOR NEW RECYCLED WATER SERVICE NUMBER 19
LO CAT ION MAP FOR NEW RECYCLED WATER SERVICE NUMBER 22
LO CAT ION MAP FOR NEW RECYCLED WATER SERVICE NUMBER 23
LOCATION MAP FOR NEW RECYCLED WATER SERVICE NUMBER 25 /IND 26
LOCATION MAP FOR NEW RECYCLED WATER SERVICE NUMBER 27
Carlsbad Municipal water District, GIP Project No. 5205-B
Service
No.on Exhibit Existing
Exhibit No. Account No. Existing AccountType Proposed Account Type
1 1.1 5006105 Potable Water Irrigation Rec)'Oled water Irrigation
5 1.4 5010800 Potable Water Commercial Rec)'Oled Water Irrigation
6 1.5 5010930 Potable Water lrrtgation Rec)'Oled Water Irrigation
7 1.5 5010970 Potable Water Commercial Rec)'Oled Water Irrigation
8 1.6 5011000 Potable Water Commercial Rec)'Oled Water Irrigation
9 1.6 5011400 Potable Water Commercial Rec)'Oled water Irrigation
10 1.7 5011800 Potable Water Irrigation Rec)'Oled Water Irrigation
11 1.8 5011805 Potable Water Commercial Rec)'Oled water Irrigation
13 1.10 7800000 Potable Water Irrigation Rec)'Oled water Irrigation
15 1.11 8300008 Potable Water Irrigation Rec)'Oled water Irrigation
16 1.12 8305800 Potable Water Irrigation Rec)'Oled water Irrigation
17 1.12 8307010 Potable Waler Irrigation Rec)'Oled Water Irrigation
18 1.13 8517100 Potable Water Irrigation Rec)'Oled Water Irrigation
19 1.14 8517390 Potable Water Irrigation Rec)'Oled Water Irrigation
22 1.17 New Potable Water Irrigation Rec)'Oled water Irrigation
23 1.18 New Potable Water Irrigation Rec)'Oled water Irrigation
25 1.19 New Potable Waler Irrigation Rec)'Oled Water Irrigation
26 1.19 New Potable Water Irrigation Rec)'Oled water Irrigation
27 1.20 5054180 Potable Water Irrigation Rec)'; led water Irrigation
Total New Service Installations 19
Existing
Service
Size
In
2
2
2
2
2
2
1-1/2
2
1
2
2
2
2
1
None
None
2
2
2
EXHIBIT 2
Proposed Recycled
Service Water Main
Size Size & Material Address
In No, street
2 24-inch steel 1001 Cannon Road
2 12-inch PvC 751 Raintree Drive
2 12-inchPvC 755 Raintree Drive
2 12-inchPvC 750 Raintree Drive
2 12-inch PvC 751 Macadamia Drive
2 12-inch PvC 760 Macadamia Drive
2 12-inch PvC 6860 Avenida Encinas
2 8-inch PvC 6830 Avenida Encinas
1 18-inch DI 1748 A~ara Parkway
2 12-inch ACP 5721 College Bl 82+85
2 12-inchACP 6000 College Bl 23+50
2 12-inchACP 6100 College Bl 36+50
2 20-inchPvC 6451 El Camino Real Lot3
1 8-inch PvC 5820 El Camino Real
2 24-inch CLMC On Poinseffia Lane near Sage Court
2 12-inch PvC On Camino De Las Ondas near Briarwood Drive
2 6-inch PvC On Harbor Point Rd and Camino De Las Ondas
2 6-inch PvC On Camino Del Prado and Camino De Las Ondas
2 6-inch PvC 295 V\lndrose Circle
8/10/2018 10:21:26 AM
November 27, 2018 Item #8 Page 8 of 26
1.
2.
3.
4.
5.
6.
7.
EXHIBIT 2
RECYCLED WATER PHASE Ill
INSTALLATION OF NEW RECYCLED WATER SERVICES
CONTRACT NO. 5205-B
EXHIBIT 1.A: GENERAL NOTES
A RIGHT-OF-WAY PERMIT FROM THE CITY ENGINEER WILL ARRIVAL, DEPARTURE OR OPERATION OF TRUCKS, LOCATIONS. ALL SERVICES SHALL BE KEPT ACTIVE
BE REQUIRED FOR ANY WORK IN THE PUBLIC RIGHT OF EARTHMOVING EQUIPMENT, CONSTRUCTION EQUIPMENT UNLESS REQUIRED FOR CONSTRUCTION ACTIVITIES.
WAY. PRIOR TO PERMIT ISSUANCE, A CERTIFICATE OF AND ANY OTHER ASSOCIATED GRADING EQUIPMENT SCHEDULED SERVICE INTERRUPTIONS SHALL BE
INSURANCE MUST BE FILED NAMING THE CITY OF SHALL BE LIMITED TO THE WORK HOURS IMPOSED FOR COORDINATED WITH THE CITY REPRESENTATIVE PRIOR
CARLSBAD AS AN ADDITIONAL INSURED ON THE CERTAIN LOCATIONS OF THE WORK, AS SHOWN IN TABLE TO SERVICE INTERRUPTION. SERVICES DAMAGED DURING
PERMITTEE'S POLICY IN THE MINIMUM AMOUNT OF 1: NEW RECYCLED WATER SERVICE LIST UNDER TRAFFIC CONSTRUCTION SHALL BE REPLACED TO THEIR ORIGINAL
$1,000,000.00 FOR EACH OCCURRENCE OF LIABILITY. THE CONSTRAINTS. ADDITIONALLY, THE CONTRACTOR SHALL WORKING CONDITION AND TESTED PER CITY
INSURANCE COMPANY IN WRITING THE POLICY MUST-COMPLY WITH ANY WORK HOUR RESTRICTIONS IMPOSED REQUIREMENTS IN ACCORDANCE WITH CITY OF
HAVE A RATING OF "A-" OR BETTER AND A SIZE BY PERMITS. CARLSBAD ENGINEERING STANDARDS AT THE EXPENSE
CATEGORY OF CLASS V OR BETTER AS EXTABLISHED BY OF THE CONTRACTOR.
"BESTS" KEY RATING GUIDE. 8. THE EXISTENCE AND LOCATION OF UTILITY STRUCTURES
AND FACILITIES SHOWN ON THE EXHIBITS WERE 12. CONSTRUCTION STAGING SHALL BE THE RESPONSIBILITY
NO WORK SHALL BE COMMENCED UNTIL ALL PERMITS OBTAINED BY A SEARCH OF THE AVAILABLE RECORDS. OF THE CONTRACTOR. CONTRACTOR SHALL NOT USE
HAVE BEEN OBTAINED FROM THE CITY AND OTHER ATTENTION IS CALLED TO THE POSSIBLE EXISTENCE OF ANY PUBLIC RIGHT-OF-WAY FOR STOCKPILING OR
APPROPRIATE AGENCIES. OTHER UTILITY FACILITIES OR STRUCTURES NOT SHOWN STAGING OF WORK WITHOUT WRITTEN APPROVAL BY THE
OR IN A LOCATION DIFFERENT FROM THAT SHOWN ON CITY OF CARLSBAD.
ACCESS FOR FIRE AND OTHER EMERGENCY VEHICLES THE PLANS. IT SHALL BE THE CONTRACTOR'S SOLE
SHALL BE MAINTAINED THROUGH THE PROJECT SITES AT RESPONSIBILITY TO VERIFY ALL EXISTING UTILITIES BY 13. CONTRACTOR SHALL BE RESPONSIBLE FOR ALL TRAFFIC
ALL TIMES DURING CONSTRUCTION. CONTACTING UTILITY AGENCIES, AND TO EXERCISE CONTROL. CONTRACTOR SHALL BE SOLELY RESPONSIBLE
EXTREME CARE TO AVOID DAMAGING EXISTING UTILITIES FOR OBTAINING ANY REQUIRED CITY APPROVALS FOR
ALL INSPECTION REQUESTS SHALL BE MADE BY CALLING DURING EXCAVATION. THE CONTRACTOR IS REQUIRED TO TRAFFIC CONTROL AND PERMITTING, INCLUDING
THE ENGINEERING 24-HOUR INSPECTION REQUEST LINE TAKE DUE PRECAUTIONARY MEASURES TO PROTECT THE PREPARATION OF APPROVED TRAFFIC CONTROL PLANS.
AT (760) 438-3891. INSPECTION REQUESTS MUST BE UTILITIES SHOWN ON THE PLANS AND ANY OTHER
RECEIVED PRIOR TO 2:00 P.M. ON THE DAY BEFORE THE EXISTING FACILITIES OR STRUCTURES NOT SHOWN. 14. TRENCH RESURFACING FOR ASPHALT CONCRETE
INSPECTION IS NEEDED. INSPECTIONS WILL BE MADE THE PAVEMENT FOR TRENCH SHALL BE PER CITY
NEXT WORK DAY UNLESS YOU REQUEST OTHERWISE. 9. THE CONTRACTOR SHALL POTHOLE THE TOP AND SUPPLEMENTAL STANDARDS. STRIPING DAMAGED
REQUESTS MADE AFTER 2:00 P.M. WILL BE SCHEDULED BOTTOM OF ALL UTILITIES, INCLUDING CONCRETE DURING CONSTRUCTION SHALL BE REPLACED BY THE
FOR TWO FULL WORK DAYS LATER. ENCASEMENTS, AND SURVEY THE UTILITY LOCATION AT CONTRACTOR AT NO ADDITIONAL COST TO THE CITY OF
LEAST 4 WEEKS IN ADVANCE OF ANY MOBILIZATION AND CARLSBAD OR CARLSBAD MUNICIPAL WATER DISTRICT.
THE CONTRACTOR SHALL DESIGN, CONSTRUCT AND INSTALLATION OF A SERVICE LINE. UTILITIES THAT ARE
MAINTAIN ALL SAFETY DEVICES INCLUDING SHORING, FOUND TO BE IN CONFLICT WITH THE PROPOSED WORK 15. THE CONTRACTOR SHALL REPLACE IN KIND AND IN
AND SHALL BE SOLELY RESPONSIBLE FOR CONFORMING MAY REQUIRE RELOCATION OF SERVICES. ACCORDANCE WITH ALL CITY OF CARLSBAD STANDARDS
TO ALL LOCAL, STATE AND FEDERAL SAFETY AND HEALTH ALL EXISTING IMPROVEMENTS INCLUDING BUT NOT
STANDARDS, LAWS AND REGULATIONS. 10. VERTICAL ELEVATIONS OF UTILITIES ARE UNKNOWN. LIMITED TO PAVEMENT, SIDEWALKS, CURBS AND
CONTRACTOR SHALL VERIFY HORIZONTAL AND VERTICAL GUTTERS, MEDIAN IMPROVEMENTS, BERMS, PAVED AND
IF ANY ARCHAEOLOGICAL RESOURCES ARE DISCOVERED LOCATIONS AND BEARING AND INCLINATIONS DIRT ROADS, DRAINAGE DITCHES, CULVERTS, DRAIN
WITHIN ANY WORK ZONE DURING CONSTRUCTION SUFFICIENTLY AHEAD OF SCHEDULE TO ALLOW TIME FOR PIPES, SEWER LATERALS, WATER SERVICES,
OPERATIONS WILL CEASE IMMEDIATELY, AND THE DESIGN REVISIONS. IF NECESSARY PROVIDE A MINIMUM LANDSCAPING, HARDSCAPE IRRIGATION FACILITIES,
CONTRACTOR WILL NOTIFY THE CITY ENGINEER. OF 12 INCHES OF VERTICAL SEPARATION BETWEEN TRAFFIC CONTROL LOOPS, LIGHTING AND ELECTRICAL,
OPERATIONS WILL NOT RESTART UNTIL THE UTILITY CROSSINGS, UNLESS OTHERWISE APPROVED BY ABOVE AND BELOW GROUND, DAMAGED DURING
CONTRACTOR HAS RECEIVED WRITTEN AUTHORITY FROM THE ENGINEER. LESS THAN 12 INCHES OF VERTICAL CONSTRUCTION OF THE PROJECT.
THE CITY ENGINEER TO DO SO. SEPARATION SHALL REQUIRE A "SAND CUSHION".
16. ENGINEER TO CONFIRM ALL FINAL NEW SERVICE
ALL OPERATIONS CONDUCTED ON THE SITE OR 11. WATER SERVICES, RECYCLED WATER SERVICES AND LOCATIONS IN FIELD DURING CONSTRUCTION.
ADJACENT THERETO, INCLUDING WARMING UP, REPAIR, SEWER LATERALS ARE SHOWN IN THEIR APPROXIMATE
8/10/2018 10:21:28 AM
November 27, 2018 Item #8 Page 9 of 26
RECYCLED WATER PHASE Ill
INSTALLATION OF NEW RECYCLED WATER SERVICES
CONTRACT NO. 5205-B
RECYCLED WATER NOTES
1. RECYCLED WATER SERVICES SHALL BE CONSTRUCTED IN
ACCORDANCE WITH THE "CITY OF CARLSBAD
ENGINEERING STANDARDS" (LATEST EDITION) VOLUMES 2
& 3 AND SAN DIEGO COUNTY DEPARTMENT OF
ENVIRONMENTAL HEALTH REQUIREMENTS.
2. THE CONTRACTOR SHALL OBTAIN AN EXCAVATION
PERMIT FROM THE DIVISION OF INDUSTRIAL SAFETY
BEFORE ANY EXCAVATION AND SHALL PROVIDE PROOF
OF OSHA NOTIFICATION AND SHALL ADHERE TO ALL
PROVISIONS OF THE STATE CONSTRUCTION SAFETY
ORDERS.
3. NO TREES SHALL BE REMOVED AS PART OF WORK-ANY
EXCEPTIONS SHALL REQUIRE WRITTEN PERMISSION
FROM THE CITY ENGINEER.
4. ALL BURIED COPPER PIPING AND APPURTENANCES SHALL
BE PROTECTED BY MEANS OF CATHODIC PROTECTION.
5. MINIMUM SPACING BETWEEN RECYCLED WATER
LATERALS, POTABLE WATER SERVICES AND SEWER
SERVICES SHALL BE 10 FEET. A MINIMUM 4-FOOT
SEPARATION MAY BE CONSIDERED AT THE DISCRETION
OFTHECMWD.
6. THE TOP OF WATER METER BOXES SHALL BE FLUSH WITH
THE FINISHED SURFACE GRADE.
7. PROVIDE 12" VERTICAL SEPARATION BETWEEN
POTABLE/RECYCLED/WATER/SEWER. INSTALL SEWER
BELOW RECYCLED WATER AND RECYCLED WATER
BELOW POTABLE WATER.
8. EXACT LOCATION OF RECYCLED WATER SERVICES AND
APPURTENANCES SHALL BE DETERMINED IN THE FIELD
BY THE CONTRACTOR AND APPROVED BY THE CITY
INSPECTOR.
9. ALL RECYCLED WATER VALVE BOXES SHALL BE 10"
BINGHAM & TAYLOR MARK V WITH LOCKING LID. BLOW
OFF AND MAR CANS SHALL BE ALHAMBRA A-1244-C/R.
EXHIBIT 1.B: RECYCLED WATER NOTES AND CARLSBAD NOTES
CARLSBAD NOTES
1. ALL EQUIPMENT USED DURING CONSTRUCTION SHALL
HAVE RUBBER TIES OR RUBBER TRACKS. CONTRACTOR IS
RESPONSIBLE FOR ALL REPAIRS THAT ARE REQUIRED TO
THE EXISTING PAVEMENT TO THE SATISFACTION OF THE
CITY INSPECTOR AND AT NO ADDITIONAL COST TO THE
CMWD.
2. CONSTRUCTION STAGING OR STORAGE WITHIN THE
PUBLIC RIGHT-OF-WAY IS PROHIBITED. OFF-SITE STAGING
AND STORAGE AREAS SHALL BE THE CONTRACTOR'S
RESPONSIBILITY AND SHALL BE APPROVED BY THE CITY
ENGINEER. SEE GENERAL NOTE 12.
EXHIBIT 2
8/10/2018 10:21:33 AM
November 27, 2018 Item #8 Page 10 of 26
. { Cicyof
Carlsb·ad
Memorandum
No\lember 27, 2018
To:
FtAh'\:
Via,
Re:,
Honorable Ma'{or' Hall ahd Members ofthe City Cou.ncil
Cathy Nhothsavc!th, Assistant Engineer
Paz Gomez, Pubiic Works Director
Addit.ional Material/Information 8¢garding Staff Rep.ort ltern#S
All Receive -Agenda Item # ~
For the Information of the:
CITY COUNCIL V
Ac1 M·CAJ/_cc
Date II 'l'.: 1-ilCM U COO ,./
This memorandum is to pr9v1de additional materials/i'nformaticm for Item #8 (Acceptance of bids and
award of contracttq Ferreira Cqastal Constructio.n co .. fo:r an a:mount not to exte.ed $632,538 for
constrUctioil of the Recycled Water Phase HI, lnstall~tion i'.>fRecyclM Water Services'; Project No, 5205-
B).
OnlYthe service numbers listed on page 8 are included in the scope of work, Service number24 Wii!S not
listed oh page 8 because itis not incltJded in the scope of wo.rk. However, it\Nc1s incorrectly shown on
the location. map on page 24. We have removed service number 24 from the location map a,ncf noted on
page $that blilythe n.umberslisted are includ.ed in the scope of work (see Attachments 1 arid 2).
Service number 22 was inadvertently left ofhhe lnde~ Map on page 11. We have added it to the map
(see Attathrnent.3,).
Attai:tirnents:
1. Revised Rage 8 of26
2.. Revised Page 24 c:if26
J. Revised Page l1 of26
cc: Stott Chadwick; City Man!lger
c.elia Brewer; City Attorney
G:ary Barberio; Assistant City Manager
Elaine LtJl~ey, Chief Opi:!rations Officer
Ron Kenip;_AssistailtCityAttdrney
Paz Gomez, Pul;>licWorks Director
vkki Quiram; Utilities Director
Terry Smith, Engineering Manager
Sheila Cobian, City ClerkServites Manager
EXHIBIT INIJEX
l:XHIBIJ
.NO, · TITLE/l;)ESCfll/'TIClN ·
RECYCLED WATER PHASE lll
INSTALLATIONOFNEW RECYCLED WATER SERVICES
CONTRACT NO. 5205-B
EXHIBIT INDEX AND. LIST-QF NEW RECYCLED WATER.SERVICES
AUGUS"f 2018
TAal.E 1: NEWRJ:CYCU:PWATl;RSERVIGI; UST
.Schedule-of NewSer:vices
Carlsbad MurilcipalWaler Dist~ci, .CIP Project No. 5205'B
· EXHIBIT INDEJ(AND LIST OF NEW.RECYCLED WATER SER\IIOES
GEN~NOT:ES
Servipe .El<i•ling Proposed
1,e._
tB
1
1..1
1:4
·1.5
1.6
tJ
1.li
1.10
1:~1
1.12
l13
1.j·4
1.17
U.8
"1:19
1.20
. RECYCLED WATE_RNQTES.J)NQ C/>RLS.BPD NQIES.
INDEX MAP FOR LOCAT.IONS OF PLl.'NEWRECYCLED-WATEll SEIWlCES
LO CAT ION MAPFORNEW.RECYCLEDWATER·SERVICE NUMBERS 1
LOCATION MAP FOR NEW RECYCLED WATER.SERVICE NUMBERS
· LOCATION M/IP FOR NEW RECYCLED VVAT.ERSER~CE NUMBE_R~ AND 7
.J_OCAT 19N MAP FQ.RllEWRECYCtEDWAt~R,5ERVI.CE·NUMBER-8 AND 9
LO CAT IONM.WFOR NEW RECYGlED WATER 'SERVIC.ENUMBER 10
LOCAt IONMPJ,-FOR:NEW 8ECYC(IDWATER SERVICE NUMBER 11
LOCAT·IONMM> FOR:NEW.RECYCtED'WATER SERVICE NUMBER 1:i
LOCAT IO_N M,'!PFOR NEW RECYCLED WATER SERVICE NUMBER 15
LO CAT ION_ M.M' FOR NEWRECYC_LED WATER SERVICE NUMSER.16·AND 17
LOCAT.ION MAP FOR NEWRECYCLED WATER SERVI.C.ENUMBER 18·
LOCATION.MAP FOR NEW RECYCLED WATER SERVICE NUMBER19
LOCATION MAP FOR NEW RECYCLED WATER SERli1CE NUM~ER.22
LOCATION MAPFOR NEW RECYC~EDWATER SERVIC_E NUMBEFl,23
LOCATION MAP FOR'NEWRECYCLED WATER.SER\IICE NUM.SER2[/>ND··25
LOCATION MAP FOR NE\IVRECYCLED WATER SERVICE NUMBER 27
N.o.on. ·
E,cl,lbit
·1
5·
6
7
8
9
10
11
13
15
16
17
18
19
22·
?3
25
:zs
2Z
E>hibil
.No.
1;1
·:t4··
1,5.
1,5
1Jl
1.6 .
1.7'
1.8
1:10 ·
1:11
1.12 .
1.12
J.1l
1-.14
Ur
1.18-
1.1~
1.1~ ·
1.20 -_.
'NOTE: ONLY THE·SERVICE NUMBERS LISTED ARE INCLUDED IN THE-SCOPE.OF WORK.
.E'l!i•ling .
Accouni•No~
5006105
· 501.0800
. 5010_93Q '
. ,5010970
~01J0.00 .
5011400
5011800
5011805 . ·
780.0000
8300008
8305800 .
8307010
8517100
85.17390
New
New
!l•W·
.New
"5054)60'
SE!rvice S_11rvic~
:ExistingAC:i;:oµnflype. P.rop"o$~d ~co!Jnt.Ti,,pe· Slza •.Size
·1n In
.Polable-Waler lnigalion Rec)<led.Wale(lnig~lion. ·2 2
P.otalMWaler Commercial· Rec)<ledWaterlnigalion ·2 2
Potable Wa~r ltrigaijon, Rec)<led Willerlnjgalion. 2 2·
Pota!>le Wa!tlr Comll)ercial Rec)<led Walerlnigalion 2 2
P.olable Waler Commel):ia!. Rec)<led Waler lnig~tion . 2 2
Potable Waler Commercial . Rec)<lad Walerlnigalioo. 2 ·2
· PolobleWaierlriigalion Rec)<led Walerlnigalion ·1-112 2-
· Polil!lleWaler Com.mer~ial-Rec)<led Waler,ll!igajio_n 2 2
P_otabje W.at,ir.luioa!on. Rec1<led WalerliJigation 1 1
"Polable WaterJuigalion Rec)<led Walerlnigalion · 2 2
·Potable Water luigaUon Rec)<ledWalerlnigalion 2 2
Polable Waler lrrigatio_n · Rec)1:led. W;,ler l_nigatio_n ·2 2
Potable Waler lrrigati_oij Rec)1:l;dwatir1ni_gation 2. 2 ..
"Potable Waler Irrigation Rec)<led Waterhrigation 1 1
PolobleWalerl,iigafion Rec)<led Waler.lnig•tion ·None·. 2-
Potable Waler lnigation Rec)1:l_ed.W~lerlnjgalio~ }'lone . 2
Potable Waler lniga6on Recycled Walerlnigation 2 .. 2
Polable Waler lnigation Rec)<led Waterlnigation 2 -2
Polabla Waler lnigation Rec)<ledWalerlnigation. ·2 -2
·Total NewS~erYice ln·stallations 19
EXHIBIT2
Recy,cled
: WatarM.1in
·size-&'.M.i.terial Address
No. St~1t
24inch sleel-1001 Cannon.Road
'12-inchPVC 751 Rainfree·on..,
12-i~c~PVC . 755 . Raintree.Driw
12-inch_PVC: 750. · Rain~•• Dtive
12-i.nch PVC 751 · M•."'ld'!ITliaP.ri\e
. 12-inch PVC'. 760 MacadamiaDrlw·
·12-inch" PVC' 6860-A~nida Encinas
8-inch PVC 6830 e,-..ofd~Enc_inas
18-irich"DJ· 17,W A~era Paiky,ay
12-inchACP 5721 · College B(82-tjl5·
12-inchACP. 6000. · Collegelll 23-+50
· 1_2-in~h ACP .. 6100 College-Bl 3~0
. :2Jlflichl"lC 6451 · ELC;,m_i~o. Re.al Lol3
8:inch:PVc 5620-. El Camino Re•I
24-inchCLMC On PoinseWaLane ne.ar.Sage-.Court
12-inc~PVC On Camino'Oe Las Ondasnear Bnaiwood.Dril.e
:6,inc~PVc· On HiuboiPoinlRQ ~nfCamjno De LasOnd~i;
6'i~ch:f'\/C On Camino.D~I.Prado:and·Camino-De.Las.Ondas · ·
6,inchPYC 295 Windrose .Circle
11/27/2.0.18 8:36:16 AM