HomeMy WebLinkAbout2018-12-05; Planning Commission; ; AMEND 2017-0026/SDP 2017-0011 (DEV02092) - OMNI LA COSTA BALLROOM
Item No.
Application complete date: July 26, 2018
P.C. AGENDA OF: December 5, 2018 Project Planner: Chris Garcia
Project Engineer: Tecla Levy
SUBJECT: AMEND 2017-0026/SDP 2017-0011 (DEV02092) – OMNI LA COSTA BALLROOM –
Request for approval of a Minor Master Plan Amendment and Site Development Plan to
expand the existing ballroom within Planning Area 5 of the La Costa Resort and Spa
Master Plan, on property generally located southeast of El Camino Real and Arenal Road
within Local Facilities Management Zone 6. The City Planner has determined that this
project has no new significant environmental effects not analyzed in the originally
approved Mitigated Negative Declaration for the La Costa Resort and Spa Master Plan,
and no further CEQA compliance is required.
I. RECOMMENDATION
That the Planning Commission ADOPT Planning Commission Resolution No. 7315 and the Revised Errata
Sheet dated December 5, 2018 APPROVING Minor Master Plan Amendment AMEND 2017-0026 and Site
Development Plan SDP 2017-0011 based upon the findings and subject to the conditions contained
therein.
II. PROJECT DESCRIPTION AND BACKGROUND
At the November 7, 2018, Planning Commission hearing, the project was heard and public testimony was
opened and closed. Following Planning Commissioner discussion, the project was continued to the
December 5, 2018 hearing. Since the project was continued to a date certain, a new public hearing notice
was not provided in advance of this meeting. The stated intent of the continuance was to allow time for
the applicant to prepare a draft parking management plan and to make draft revisions to the architecture
(See Attachments 3 and 4). Additionally, conditions 22 and 25 have been modified/added at the direction
of the Planning Commission to require a parking management plan and architectural enhancements
subject to the satisfaction and approval of the City Planner.
The Planning Commission should consider the draft parking management plan and draft revised
architectural elevations and provide direction to the applicant and staff as to whether the proposals are
moving in the right direction in satisfying concerns expressed by commissioners. The Planning
Commission should also review the revised and new conditions proposed as conditions 3 and 4 of the
attached Revised Errata Sheet dated December 5, 2018 to determine if they satisfactorily reflect the
commission’s intent. The original staff report, excluding attachments 4, 5, and 8 which were previously
distributed is attached to this staff report.
ATTACHMENTS:
1. Revised Errata Sheet Dated December 5, 2018
2. Planning Commission Resolution No. 7315
3. Draft Parking Management Plan
4. Draft Elevation Enhancements
5. Existing Site Photos
6. Planning Commission Staff Report for Omni La Costa Ballroom dated November 7, 2018
(previously distributed)
1
Community & Economic Development
Planning Division
1635 Faraday Avenue Carlsbad, CA 92008 760-602-4600 760-602-8560 fax
REVISED ERRATA SHEET FOR AGENDA ITEM #1
Memorandum
December 5, 2018
To: Planning Commission
From: Chris Garcia, Associate Planner
Via Don Neu, City Planner
Re: Errata Sheet for Agenda Item #1 – AMEND 2017-0026/SDP 2017-0011 (DEV02092) –
OMNI LA COSTA BALLROOM
Staff is recommending that the Planning Commission include the following revisions shown as track
changes (strikethrough for deletions; underline for new text):
1.Revise Planning Commission Resolution No. 7315, condition number 18 to read:
If Commercial Dwelling Units (CDU’s) are not developed within Planning Area(s) 1 and/or 2 of the
La Costa Resort and Spa Master Plan, and five years have elapsed from the date of approval of
this Minor Master Plan Amendment and Site Development Plan, then the existing parking lot in
Planning Area 1 and the gravel surface lot in Planning Area 2 shall be fully improved in compliance
with all applicable city codes and standards.
2.Revise Planning Commission Resolution No. 7315, condition number 20 to read:
Within five years of this approval, the La Costa Resort and Spa owner shall either (1) secure all
necessary permits for the improvement of the surface parking lot on Planning Area(s) 1 and/or 2,
or; (2) submit, process and attain a complete application for the allowed CDU’s while concurrently
processing plans and permits for a parking structures within Planning Area 5 to address proximity
parking and adequacy for the ballroom. No extension of the five-year period is allowed unless a
major Master Plan Amendment is processesd and approved by the City Council, after a
recommendation by Planning Commission.
3.Revise Planning Commission Resolution No. 7315, condition number 22 to read:
Parking surveys and reports shall be generated by the La Costa Resort and Spa for review by staff
on an annual basis once the ballroom expansion is in operation. A Parking Management Plan shall
be submitted and approved by the City Planner prior to the issuance of a grading permit or
building permit, whichever occurs first. The Parking Management Plan shall address parking
and traffic flow for ballroom events so that parking/traffic impacts to adjacent neighborhoods
or properties is minimized. The city may require parking improvements and/or operational
changes to address any adverse parking/traffic impacts once the ballroom expansion is in
operation.
Attachment 1
4.Revise Planning Commission Resolution No. 7315 to add new condition number 25 to read as
follows and renumber the remaining conditions:
Prior to issuance of a building permit, the exterior elevations of the ballroom expansion shall
be enhanced to the satisfaction of the City Planner. Design elements shall be added or improved
to reflect the design standards of Section 2.10 of the La Costa Resort and Spa Master Plan. The
ballroom expansion shall blend with the existing ballroom. Exterior doors and windows shall be
proportionate to the building and similar to the existing ballroom and/or surrounding buildings.
Omni La Costa Resort and Spa
Event Parking Management Plan
11/15/2018
Approved by the City of Carlsbad; December xx, 2018
X_________________________
Don Neu – City Planner
City of Carlsbad Planning Department
Attachment 3
Page | 1
Table Of Contents
Overall City Event and Stage Event Protocol PAGE 2
Contact List PAGE 3
Parking Plan Code Green PAGE 4
Parking Plan Code Yellow PAGE 5
Parking Plan Code RED PAGE 7
Map of Parking Lot Numbering PAGE 9
Disbursement of Spaces during Events PAGE 10
Map of Shuttle Routes PAGE 11
Shuttle Transportation Images PAGE 12
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Overall City Event and Stage Event Protocol
The Omni La Costa Resort’s personnel shall follow the below protocol to address noise and parking issues
during known “large” Events.
Noise:
1.Senior Security Supervisor shall contact the City of Carlsbad police department on the non-emergency line
at (760)-931-2197 and ask for the Watch Commander. A 1 days’ notice prior to hosting an outside
event with amplified music.
- Watch Commander at the Carlsbad Police Department is notified of larger events so that direct
contact with Resort is facilitated for action and resolution.
2.If there are any complaints regarding noise, the Watch Commander shall immediately contact the hotel at
760-438-9111 and ask for a Los Prevention Supervisor.
3.Loss Prevention Supervisor to contact Director of Banquets/Events so appropriate action can be taken
regarding noise.
4.Complaint shall be resolved immediately after the notice is received by the Watch Commander.
Parking:
1.A Traffic Master Plan document shall be created for all RED events (events larger than 801 guests), and
submitted to the city for approval two months prior to the event. See pages 4 through 8 for color coded
event levels (green, yellow and red).
A.Traffic Master Plan shall show in great detail the below items.
- Ingress/Egress plans
- Traffic controller Post Positions and Responsibly Duties.
- Overflow Parking and Offsite Parking Locations
- Site Map of Overflow Parking and Offsite Parking Signage Locations.
- Volunteer Shuttle Schedule and locations for offsite and overflow parking guests.
- Volunteer Shuttle Route
2.Senior Security Supervisor shall contact the City of Carlsbad police department on the non-emergency line
at (760)-931-2197 and ask for the Watch Commander. This phone call is just a courtesy call and reminder
that this event will be occurring in 2 days’ time. At this point the Police Department and Carlsbad City have
already approved the Traffic Master Plan.
3.If the Traffic Controllers report issues with Parking or Traffic, they shall immediately contact the manager
on duty at 760-438-9111.
4.All issues shall be resolved in a timely manner in order to not affect the City or Resort Services.
A further detailed report regarding Traffic Control responsibilities at the property level is listed
on pages 4 through 8.
Page | 3
Contact List
Carlsbad Police
Department
Name Position Contact Number
Lt Jeff Smith Watch Commander 760-931-2197
Pacific Coast Valet
Name Position Contact Number Email
Erin S. Owner 760-212-5991 pcvalet@pacbell.net
Omni La Costa Resort
Personnel
Name Position Contact Number Email
Brian Hughes Managing Director 760-929-6300 Brian.Hughes@Omnihotels.com
Steve White Senior Security Supervisor
760-438-9111 ext.
4554 Steve.White@omnihotels.com
Patsy Bock Director Of Sales and Marketing 760-929-6391 pbock@omnihotels.com
Corey DiNofia
Director of Catering and Conference
Services 760-929-6354 corey.dinofia@omnihotels.com
LUIS E. SIMENTAL Guest Services Manager 760-804-7457 lsimental@omnihotels.com
Matt Murray Assistant Director of Banquets 760-931-7553 Matt.Murray@omnihotels.com
Omni La Costa - Residential Liaison
Name Position Contact Number Email
Doug Yvanian Residential Liaison 760-438-9111
Doug Favonian
<Doug.Yavanian@omnihotels.com>
Page | 4
LSOP Guest Parking DIVISION Rooms
OWNER Guest Services/Loss Prevention DEPARTMENTS Guest Services/Loss
Prevention
OVERVIEW & OBJECTIVE
To ensure that all of our resort guests have a great experience while providing clean and safe parking
areas.
STANDARD
Parking Plan:
Green (up to 400 people – All Events and Guests): Frequency – Occurs Every day at Omni La Costa.
1.There will be an elevated level of staffing for our valet team
We will add between 2-4 associates to the original schedule
We would receive information from our CSM regarding any Satellite Valet Operation request
from our clients
If needed we would contract outside vendor (Pacific Coast Valet) to assist with the Satellite
Valet Operation
o We will contract 2-3 Valet Attendants (to assist with arrival experience only)
2.Create additional road signage
1.A frames will be created via Golf Plotter
2.Each A frame will be specific to the Group Event
3.A frame will read “Gala Self-Parking” then an arrow pointing towards the direction of the self
parking area
4.In the case of multiple events the A frame will read “Resort Events Self Parking” then an arrow
pointing towards the direction of the self parking area
5.These A frames will be located in specific locations
o (1) A frame located at 5 points (near Lot 15) single sided
o (1) A frame located at 3 points (intersection before Lot 1 and 2) double sided
o (1) A frame located at Self Parking/Cameo area (outside of Lot 7) double sided
o (1) A frame located at Villa 1 & Self (Lot 8) single sided
o (2) A frames located at North Intersection leading to residential area that read
“Residential Parking Prohibited”
6.Our guests will be directed to the Self Parking areas such as:
o Cameo Lot (Lot 7)
o Behind CDS (Lot 6)
o Villa 1 Valet & Self (Lot 8) this will be used as overflow and only if needed
3.Our Valet Team will be using the following areas:
Bus Curb (Lot 1)
Spa Valet (Lot 2)
Villa 1 & Self (Lot 8)
4.Loss Prevention team will be responsible for patrolling the Self Parking areas to ensure the
capacity of our Self Parking areas are optimal for the events.
The goal with this parking plan is to ensure that we are providing clean and safe parking areas for our
resort guests.
This process is MANDATORY - No exceptions!
Page | 5
LSOP Guest Parking DIVISION Rooms
OWNER Guest Services/Loss Prevention DEPARTMENTS Guest Services/Loss
Prevention
OVERVIEW & OBJECTIVE
To ensure that all of our resort guests have a great experience while providing clean and safe parking
areas.
STANDARD
Parking Plan:
Yellow (401-800 people - All Events and Guests): Frequency – Occurs Approx. Three (3) times a Month at
Omni La Costa.
1.Noise - Senior Security Supervisor shall contact the City of Carlsbad police department on the non-
emergency line at (760)-931-2197 and ask for the Watch Commander. A 1 days’ notice prior to
hosting a RED or YELLOW Event is required for noise. See page 2 Titled – “Overall City Event and
Stage Event Protocol – Noise” for setting the Watch Commander up.
2.There will be an elevated level of staffing for our valet team
We will add between 6-8 associates to the original schedule
We would receive information from our CSM regarding any Satellite Valet Operation request
from our clients
We will contract outside vendor (Pacific Coast Valet) to assist with the Satellite Valet
Operation
o We will contract 4-5 Valet Attendants (to assist with arrival experience only)
o We will contract 2 Traffic Controllers
(1) Traffic Controller located at 3 points (intersection before Lot 1 and 2)
(1) Traffic Controller located at Self Parking/Cameo area (outside of Lot 7)
3.Create additional road signage
A-frames will be created via Onsite Plotting Machine for Signage.
Each A frame will be specific to the Group Event
A-frame will read “Gala Self-Parking” then an arrow pointing towards the direction of the self
parking area
In the case of multiple events the A-frame will read “Resort Events Self Parking” then an arrow
pointing towards the direction of the self parking area
These A-frames will be located in specific locations
o (1) A-frame located at 5 points (near Lot 15) single sided
o (1) A-frame located at 3 points (intersection before Lot 1 and 2) double sided
o (1) A- frame located at Self Parking area/Cameo (outside of Lot 7) double sided
o (1) A-frame located at Villa 1 & Self (Lot 8) single sided
o (2) A-frames located at North Intersection leading to residential area that read
“Residential Parking Prohibited”
Our guests will be directed to the Self Parking areas such as:
o Cameo Lot (Lot 7)
Page | 6
o Behind CDS (Lot 6)
o Villa 1 Valet & Self (Lot 8)
o Lower Employee Lot (Lot 4)
4. Our Valet Team will use the following areas:
Bus Curb (Lot 1)
Spa Valet (Lot 2)
Villa 1 & Self (Lot 8)
5. Our Guest Services Team will provide Shuttle Services:
i. We have 6-8 golf carts (each golf cart seats 6 passengers)
ii. We have a Mercedes Sprinter (seats 11 passengers)
a. This shuttle service will run from Lower Employee Lot (Lot 4) and
bring guests from that parking lot to their respective event
location (CDS/CDL/CEC) at the beginning of the event
b. This shuttle service will run from event location (CDS/CDL/CEC)
and bring guests to the Lower Employee Lot (Lot 4) at the end of
the event
6. Loss Prevention team will be responsible for patrolling the Self Parking areas to ensure the
capacity of our Self Parking areas are optimal
The goal with this parking plan is to ensure that we are providing clean and safe parking areas for our
resort guests.
This process is MANDATORY - no exceptions
Page | 7
LSOP Guest Parking DIVISION Rooms
OWNER Guest Services/Loss Prevention DEPARTMENTS Guest Services/Loss
Prevention
OVERVIEW & OBJECTIVE
To ensure that all of our resort guests have a great experience while providing clean and safe parking
areas.
STANDARD
Parking Plan:
Red (801 + people - All Events and Guests): Frequency – Occurs Approx. Five (5) times a year at Omni La
Costa. Max that ever occurred was approximately 2,100 Guests.
1.Loss Prevention with coordination by Guest Services Manager shall create and submit the Traffic
Master Plan to the City and Carlsbad Police Department for approval. Traffic Master Plan to be
submitted Two (2) Months prior to event. See Page 2 Titled – “Overall City Event and Stage Event
Protocol - Parking” for an itemized list of documents to include.
2.In addition to submitting the Traffic Master Plan for approval, a Special Events permit will need to
be processed. The Special Event application shall be submitted 9 to 12 months prior to a “Red”
Event. The application shall contain all required information listed in the Special Event process
flow chart, which can be found at www.carlsbadca.gov. The Special Events committee shall review
and approve this application prior to hosting the event. All permit fees as established by the City
of Carlsbad, shall be paid prior to hosting the event.
3.There will be an elevated level of staffing for our valet team
We will add between 10-12 associates to the original schedule
We would receive information from our CSM regarding any Satellite Valet Operation request
from our clients
We will contract outside vendor (Pacific Coast Valet) to assist with the Satellite Valet
Operation
o We will contract 6-8 Valet Attendants (to assist with arrival experience only)
o We will contract 4-6 Traffic Controllers
(1) Traffic Controller located at 3 points (intersection before Lot 1 and 2)
(1) Traffic Controller located at Self Parking/Cameo (outside of Lot 7)
(1) Traffic Controller located at Self Parking/Cameo (inside of Lot 7)
(1) Traffic Controller located at 5 points (near Lot 15)
(1) Traffic Controller located at Main Entrance (outside Lot 4)
(1) Traffic Controller located at Lower Employee Lot (inside Lot4)
4.Create additional road signage
7.A frames will be created via Golf Plotter
8.Each A frame will be specific to the Group Event
9.A frame will read “(Event Name) Self-Parking” then an arrow pointing towards the direction of
the self parking area
Page | 8
10.In the case of multiple events the A frame will read “Resort Events Self Parking” then an arrow
pointing towards the direction of the self parking area
11.These A frames will be located in specific locations
o (1) A frame located at 5 points (near Lot 15) single sided
o (1) A frame located at 3 points (intersection before Lot 1 and 2) double sided
o (1) A frame located at Self Parking/Cameo area (outside of Lot 7) double sided
o (1) A frame located at Main Entrance (outside of Lot 4) single sided
o (2) A frames located at North Intersection leading to residential area that read
“Residential Parking Prohibited”
5.Our guests will be directed to the Self Parking areas such as:
a.Lower Employee Lot (Lot 4)
b.Self Parking/Cameo area (Lot 7)
c.Behind CDS (Lot 6)
d.Villa 1 Valet & Self (Lot 8)
6.Our Valet Team will be using the following areas:
o Bus Curb (Lot 1)
o Spa Valet (Lot 2)
o Villa 1 & Self (Lot 8)
o Villa 1 & Self Dirt Lot (east of Lot 8)
7.Our Loss Prevention Team Leaders will send an email 3 days out to All Associates to direct them to
park in the following locations:
Motor Pool Lot (Lot 12 west)
Creekside Lot (Lot 12 east)
Dirt Lot/South of 400 & 500 building (south of Lot 11) this will be used as overflow and only if
needed
8.Our Loss Prevention Team Leaders will schedule a Loss Prevention Officer to safeguard the resort
entrance by the Fire Department and should have an In House Guest List and Member List
The Loss Prevention Officer will place a wooden barricade to prevent entrance
The loss Prevention Officer will direct all non member and non resort guests to the Main
Resort Entrance
9.Our Guest Services Team will provide Shuttle Services:
We have 6-8 golf carts (each golf cart seats 6 passengers)
We have a Mercedes Sprinter (seats 11 passengers)
o This shuttle service will run from Lower Employee Lot (Lot 4) and bring guests from
that parking lot to their respective event location (CDS/CDL/CEC) at the beginning of
the event
o This shuttle service will run from event location (CDS/CDL/CEC) and bring guests to the
Lower Employee Lot (Lot 4) at the end of the event
We will rent additional (6-8 seat golf carts) golf carts as needed depending on the business
volume demand (Cart Mart is our preferred vendor)
The goal with this parking plan is to ensure that we are providing clean and safe parking areas for our
resort guests.
This process is MANDATORY - no exceptions
Page | 9
Omni La Costa – Parking Lot Numbering
Page | 10
Hotel Parking Lot Area & Disbursement of Spaces during Code Yellow and
Red Events
***Please note that all Handicap spaces have been removed from the total number of spaces in each lot
in order to project an accurate number of spaces that can be used/occupied by Events.
Page | 11
Map of Shuttle Routes
The black illustrated line above shows the shuttle route of the Golf Carts and Sprinter. These shuttles
will take clients/guests from Lot 4 over to the first stop location which would be Lot 15. Lot 15 is the
Coastal Event Center, which is where check-in is located along with retail shops and dinning.
The shuttle would keep going over to CDS Ballroom and CDL (Costa del Sol and Costa de la Luna – New
Ballroom) which is the stop in front of Lot 6 and then head back the same route and pickup guests as
needed in lot 7 and 8.
Page | 12
Shuttle Transportation Images
Figure 1: Typical Golf Cart Shuttle
Page | 13
Figure 2: Mercedes Benz Sprinter:
Figure 3: Interior of Mercedes Benz Sprinter
Attachment 4
Attachment 5