HomeMy WebLinkAbout2006-10-17; Public Financing Authority; 17; Golf Course contract AmendmentsCARLSBAD PUBLIC FINANCING AUTHORITY - AGENDA BILL 1
AB# 17
MTG. 10-17-06
DEPT. ENG
AUTHORIZE CONTRACT AMENDMENTS WITH
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AND GREG NASH
FOR THE CARLSBAD MUNICIPAL GOLF COURSE
PROJECT NO. 39721-1, 39721-2, 39721-3
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RECOMMENDED ACTION:
It is recommended the Board of Directors of the Carlsbad Public Financing Authority adopt Resolution No.
23 authorizing contract amendments with Dudek and Associates, Douglas Fredrickson, and
Greg Nash for the Carlsbad Municipal Golf Course Project No. 39721-1, 39721-2, and 39721-3.
ITEM EXPLANATION:
On July 26, 2005 the Board of Directors for the Carlsbad Public Financing Authority (CPFA), awarded three
contracts, mass grading, golf course construction, and club house construction totaling $35,110,276 plus a
5% construction contingency of $1,755,513 for all three contracts. On February 7, 2006 the CPFA
approved an additional appropriation of $2,936,700 for construction contingency, for a total construction
contingency of $4,692,213. Total current project appropriations for construction, grow-in, pre-opening,
start-up, and other miscellaneous construction items is $48,298,333.
The CPFA executed professional services agreements (PSA) that require amendments to increase the
contract authorizations due to a number of required design changes, changes in scope of work, and work
not anticipated in the July 2005 estimate. These additional costs are a result of: design changes required to
minimize construction costs, resolve constructability issues, and reduce potential construction delay claims;
design services for storm water management plans; additional services for geotechnical design and
inspections; re-design of hole 18 from a par 3 to a par 4; additional environmental design and monitoring
required to resolve changed field conditions; and engineering services to support the bond sales that were
not included in the original July 2005 estimates. More specifically:
• It is necessary to increase the PSA with Dudek & Associates for construction management and
inspection by an estimated $1,070,000 to cover changes in scope. It was not anticipated at the
time Dudek was retained for construction management services that it would be necessary for
them to assume the duties of the engineering design firm. To provide the necessary construction
and design support services through the construction phase, Dudek contracted directly with all of
the design professionals previously under contract with P&D Consultants.
• A separate contract was executed with Dudek & Associates for environmental management that
was primarily for environmental monitoring and reporting. Dudek's scope has increased in this
area to provide the additional environmental design, monitoring, other support required to manage
the project. It is estimated that an additional $150,000 is needed for a contract amendment for
environmental services with Dudek.
• Contract amendments are required with clubhouse architect Douglas Fredrickson and the golf
course architect Greg Nash for an additional estimated amount of $85,000 and $35,000
respectively for a total of $120,000 to complete their services.
FOR CITY CLERKS USE ONLY.
BOARD ACTION: APPROVED
DENIED
CONTINUED
WITHDRAWN
AMENDED
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CONTINUED TO DATE SPECIFIC D
CONTINUED TO DATE UNKNOWN D
RETU RN ED TO STAFF D
OTHER - SEE MINUTES D
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ENVIRONMENTAL IMPACT:
On June 7, 2000, the Planning Commission adopted Resolution No. 4772 certifying the Environmental
Impact Report for the Carlsbad Municipal Golf Course Project finding the project in compliance with the
environmental regulations and policies of the City of Carlsbad.
FISCAL IMPACT:
The total of all contract amendments being requested is $1,340,000. Funding is currently available within
the existing project appropriations through reallocation of existing budgeted amounts.
EXHIBITS:
1. Resolution No. 23 approving professional service agreement contract amendments with
Dudek & Associates, Douglas Fredrickson, And Greg Nash and authorizing appropriation of additional
funds for the Carlsbad Municipal Golf Course, and Project No. 39721-1. 39721-2, and 39721-3.
DEPARTMENT CONTACT: Skip Hammann, 760-602-2407 shamm@ci.carlsbad.ca.us
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RESOLUTION NO. 23
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A RESOLUTION OF THE BOARD OF DIRECTORS OF
3 CARLSBAD PUBLIC FINANCING AUTHORITY
AUTHORIZING CONTRACT AMENDMENTS WITH DUDEK
4 & ASSOCIATES, DOUGLAS FREDERICKSON, AND
GREG NASH FOR THE CARLSBAD MUNICIPAL GOLF
5 COURSE. PROJECT NO. 39721-1. 39721-2. AND 39721-3.
6 WHEREAS, in December, 2003, the Board of Directors of the Carlsbad Public Financing
7 Authority ("CPFA") did approve proceeding with the development of the Carlsbad Municipal Golf
8 Course Project ("Project"); and
WHEREAS, CPFA has secured all final project permits and entitlements necessary for the
Project; and
WHEREAS, contract amendments are required for professional services to complete the
Project; and
12
WHEREAS, funding for these amendments are provided by the Carlsbad Municpal Golf
13 Course Project fund.
14 NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad Public
15 Financing Authority of the City of Carlsbad, California, as follows:
16 1. That the above recitations are true and correct.
2. That the Board does herby grant the CPFA Manager authority to execute
18 professional service agreement amendments with: Dudek & Associates in an amount of
19 $1,070,000 for additional professional services for design and construction support services;
20 Dudek & Associates in an amount of $150,000 for additional environmental design and
21 monitoring services; Douglas Fredrickson in an amount of $85,000 for architectural services; and
Greg Nash in the amount of $35,000 for golf course architectural services for the three contracts,
39721-1, 39721-2, and 39721-3 without requiring additional CFPA Board action.
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PASSED, APPROVED AND ADOPTED at a Special Meeting of the Carlsbad
Public Financing Authority held on the 17th day of October, 2006, by the following vote:
AYES: Board Members Lewis, Hall, Kulchin, Packard
NOES: Board Member Sigafoose
ABSENT: None
, Chairman of the Board
ATTEST:
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LORRAINE M. WOOD, Secretary
(SEAL)