HomeMy WebLinkAbout2007-03-13; Public Financing Authority; 21; Golf Course Clubhouse furnishings contracts1PI&\^S2S&\
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CARLSBAD PUBLIC FINANCING AUTHORITY - AGENDA BILL
21
3/13/07
PW-ENG
AWARD CONTRACTS FOR
GOLF COURSE CLUBHOUSE FURNISHINGS
AND MISCELLANEOUS EQUIPMENT
DEPT. HEAD ^^ $
CITY ATTY. //y^
CITYMGR. fi^£>
RECOMMENDED ACTION:
It is recommended the Board of Directors of the Carlsbad Public Financing Authority, hereafter the
"Authority", ADOPT RESOLUTION NO. 29 awarding contracts for the acquisition of
clubhouse furnishings and miscellaneous equipment for The Crossings at Carlsbad Golf Course.
ITEM EXPLANATION:
An extensive list of furnishings and miscellaneous equipment to be provided by the Authority
necessary to outfit the clubhouse was previously assembled with input from the project design team's
Interior Designer, City staff, and the clubhouse operator, Kemper Sports Management. A total of six
(6) sealed bids were received on February 22, 2007 for these items and a subsequent overall
"best value" review of the bids was undertaken by City staff from the Finance - Purchasing and
Public Works - Engineering Departments, as well as the project design team's Interior Designer.
Vendor
Elite Ideas Incorporated
Argo Logistics Incorporated
Mity-Lite Incorporated
Allwood Treasures Incorporated
Contract Interiors Incorporated
Transact Furnishings Incorporated
Best Value Review
Bid received after bid time and returned unopened.
Bid withdrawn due to bid calculation errors.
Only bid two items on entire list.
Declared "non-responsive;" bid only partial items and could not
meet delivery schedule.
Bid most items and can meet delivery schedule.
Bid all items and can meet delivery schedule.
The following is the breakdown of the overall "best value" review of the bids and the recommended
vendors for designated portions of the bids:
Transact Furnishings Incorporated
Contract Interiors Incorporated
Total Value of Recommended Bids
$425,777.39
$ 94.532.06
$520,309.45
The list of items recommended to be awarded to Transact Furnishings Incorporated includes primarily
interior dining tables and chairs, lounge chairs, folding chairs, banquet stacking chairs, side tables and
hutches, table top conversions, table and chair carts, assorted interior benches, a lectern, a modular
portable dance floor, area rugs, as well as modular office furniture for the first floor offices within the
building to be occupied by staff of the operator. The items recommended to be awarded to Contract
Interiors Incorporated include primarily exterior dining tables and chairs, side tables, umbrellas and
bases, exterior trash receptacles, and other miscellaneous items.
FOR CITY CLERKS USE ONL Y.
BOARD ACTION: APPROVED
DENIED D
CONTINUED D
WITHDRAWN D
AMENDED D
CONTINUED TO DATE SPECIFIC D
CONTINUED TO DATE UNKNOWN D
RETURNED TO STAFF D
OTHER-SEE MINUTES D
Page 2
The target date for delivery and installation of the Authority-provided furnishings and miscellaneous
equipment is June 15, 2007. Among others, one of the more important factors contributing to the
identification of overall "best value" was these vendors ability to meet the delivery and installation
schedule for the project. Both of the recommended vendors provided a list of references of similar
installations in other golf course clubhouses, restaurants, resorts, and other facilities. City staff has
verified these references as part of the evaluation process.
Staff recommends the Authority award contracts in the above amounts to both Transact Furnishings
Incorporated and Contract Interiors Incorporated to provide designated portions of the furnishings.
ENVIRONMENTAL IMPACT:
The Planning Director has determined the acquisition of furnishings and equipment for this project is a
General Rule Exemption under Section 15061(b)( 3) of the Guidelines of the California Environmental
Quality Act since the activity will have no significant effect on the environment.
FISCAL IMPACT:
The approved budget for the various Authority-provided fixtures, furnishings, and equipment for the
entire project is $990,000. The portion of the budget allocated for the furnishings included in this
agenda bill is approximately $540,000, which adequately covers the combined bids of $520,309.45.
With the award of the two (2) bids described above, the total anticipated cost of all Authority-provided
items for all golf course facilities, including the clubhouse, are anticipated to be within the approved
budget.
EXHIBITS:
1. Resolution No. 29 awarding contracts for the acquisition of clubhouse
furnishings and miscellaneous equipment for The Crossings at Carlsbad Golf Course.
DEPARTMENT CONTACT: John Cahill, (760) 602-2726, icahi@ci.carlsbad.ca.us
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RESOLUTION NO. 29
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A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
3 CARLSBAD PUBLIC FINANCING AUTHORITY AWARDING
CONTRACTS FOR THE ACQUISITION OF FURNISHINGS AND
4 MISCELLANEOUS EQUIPMENT FOR THE CLUBHOUSE AT
THE CROSSINGS AT CARLSBAD GOLF COURSE.
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WHEREAS, the Carlsbad Public Financing Authority, hereafter the "Authority", has
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previously approved proceeding with the construction of The Crossings at Carlsbad Golf Course,
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hereafter the "Project"; and
8 WHEREAS, a list of Authority-provided clubhouse fixtures, furnishings, and equipment,
g hereafter the "equipment", was prepared and competitive bids for the furnishing of the equipment
10 have been solicited by the Authority; and
11 WHEREAS, sealed bids were received by the Authority for the equipment on February 22,
12 2007 and an overall "best value" recommendation was undertaken by staff as provided for in the
13 rules and procedures of the Authority; and
^4 WHEREAS, staff recommends that the bids from Transact Furnishings Incorporated and
Contract Interiors Incorporated be accepted and that they be awarded the contracts for furnishings
I O
and equipment.16
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad
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Public Financing Authority of the City of Carlsbad, California, as follows:
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1. That the above recitations are true and correct.
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2. That said bids are hereby accepted and based upon an overall "best value" review
20 of the bids received, the Authority hereby awards bids for said equipment to Transact Furnishings
21 Incorporated in the amount of $425,777.39 and Contract Interiors Incorporated in the amount of
22 $94,532.06.
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PASSED, APPROVED AND ADOPTED at a Special Meeting of the Carlsbad
Public Financing Authority held on the 13th day of March, 2007, by the following vote:
AYES: Board Members Lewis, Kulchin, Hall, Packard
NOES: None
ABSENT: Board Member Sigafoose
y-gtf?
3s,"Chairman of the Board
ATTEST:
LORRAINE M. WOOD, Secretary
(SEAL)
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