HomeMy WebLinkAbout2007-04-17; Public Financing Authority; 24; Golf Cart acquistion proposal acceptancev|ol?7/v^S^7
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MTG.
DEPT.
CARLSBAD PUBLIC FINANCING AUTHORITY - AGENDA BILL
24
4/17/07
CM
ACCEPT PROPOSAL FOR THE ACQUISITION OF
GOLF CARTS FOR THE CROSSINGS AT CARLSBAD
GOLF COURSE CITY PROJECT NUMBER 39722
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DEPT. HEAD (JLT
CITYATTY. ///
CITY MGR. /7iAl_
RECOMMENDED ACTION:
It is recommended the Board
ADOPT RESOLUTION NO. 32
of Directors of the Carlsbad Public Financing Authority
accepting a proposal from EzGo Incorporated to furnish
golf carts and related equipment to be utilized by the Authority's golf course operator Kemper Sports
Management for The Crossings at Carlsbad Golf Course.
ITEM EXPLANATION:
Operation of The Crossings at Carlsbad Golf Course by Kemper Sports Management requires the
acquisition of a fleet of golf carts and related utility equipment. Kemper Sports personnel prepared a
formal Request for Proposal (hereafter "RFP") including a detailed equipment list and performance
and maintenance service criteria for this equipment. The RFP was distributed to several golf cart
equipment manufacturers and suppliers. The golf cart fleet includes the following equipment:
80 two-passenger standard golf carts, electric;
1 ADA compliant golf cart, electric;
1 utility vehicle outfitted for the driving range, gas;
3 player assistance golf carts with flatbed, gas;
1 utility vehicle with flatbed, gas;
2 six-passenger vehicles, gas;
2 refreshment carts, gas.
Kemper received three (3) competitive proposals in response to the RFP. Kemper Sports personnel
consulted with and field-tested the equipment proposed by the three (3) firms responding to the RFP.
Subsequent review of the three (3) proposals by representatives of both Kemper Sports and City staff
concluded the overall "best value" proposal was submitted by EzGo Incorporated.
The following is a summary of the three (3) proposals received in response to the RFP:
FIRM SUBMITTING PROPOSAL
Yamaha Incorporated
EzGo Incorporated
Club Car Incorporated
BRAND OF EQUIPMENT
Yamaha
EzGo
Club Car
PRICE
$344,545.00
$348,497.80
$369,602.49
A review of the three (3) proposals received indicated that all three (3) respondents were equally
qualified and quoted equipment that met the specifications of the RFP. The EzGo equipment was
judged by representatives of Kemper and the City, however, to be the "best overall value" due to their
providing two (2) "four wheel drive" on-course refreshment carts that are far superior, more versatile,
more heavy duty, and safer to drive and maneuver around the hilly terrain on the golf course site.
Kemper personnel have expressed concern for the overall height, weight, and maneuverability of the
refreshment carts on the few sections of steep cart paths in which safety of operation may be an
issue. Kemper personnel have field tested the proposed EzGo four wheel drive refreshment carts on
other golf courses and have found them to be far safer and easier to drive than those provided by the
other companies. Staff recommends the Board accept the proposal from EzGo Incorporated for this
equipment.
DEPARTMENT CONTACT: FOR CITYOLERKS USE ONLY.
BOARD ACTION: APPROVED ylS] CONTINUED TO DATE SPECIFIC
DENIED ' D CONTINUED TO DATE UNKNOWN
CONTINUED D RETURNED TO STAFF
WITHDRAWN D OTHER - SEE MINUTES
AMENDED D
D
D
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ENVIRONMENTAL IMPACT:
The Planning Director has determined the acquisition of golf carts and related equipment for this
project is a General Rule Exemption under Section 15061 (b) (3) of the Guidelines of the California
Environmental Quality Act since it can be seen with certainty that there is no possibility that the
activity may have a significant effect on the environment.
FISCAL IMPACT:
It is customary in the golf course operation industry to lease - purchase the large fleet of golf carts and
related equipment needed for a project of this size. The Finance Director is currently negotiating a 4-
year lease with Textron Incorporated to finance the acquisition of the golf cart fleet. The lease
agreement will be very similar to the lease agreement recently approved by the Board for the
acquisition and financing of the golf course maintenance equipment. When finalized, the Finance
Director will place the recommended lease agreement on the next available Board agenda for review
and action.
Payments are made monthly and these will become a component of the current "start up" budget for
the project through June 30, 2007 and thereafter within the "annual operating" golf course budget
beginning with Fiscal Year 2007 - 2008. Funds have been established within the current "start up"
budget for these expenses. Once the first "annual operating" budget is prepared by Kemper and
submitted to the CPFA Board for review and approval, funding will be consistent with that budget
cycle in succeeding fiscal years.
EXHIBITS:
1. Resolution No. 32 accepting the proposal from EzGo Incorporated for the
furnishing of golf carts and related equipment.
DEPARTMENT CONTACT: Skip Hammann, (760) 434-2856, sham@ci.carlsbad.ca.us or
John Cahill, (760) 602-2726, icahi@ci.carlsbad.ca.us
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RESOLUTION NO. 32
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A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
3 CARLSBAD PUBLIC FINANCING AUTHORITY ACCEPTING A
PROPOSAL FROM EZGO INCORPORATED FOR THE
4 ACQUISITION OF GOLF CARTS AND RELATED EQUIPMENT
FOR THE CROSSINGS AT CARLSBAD GOLF COURSE.
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6 WHEREAS, the Carlsbad Public Financing Authority, hereafter the "Authority", has
7 previously entered into a contract with Kemper Sports Management Incorporated for the operation
and maintenance of the Carlsbad City Golf Course Project, The Crossings at Carlsbad Golf Course,
hereafter referred to as the "Project"; and
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WHEREAS, Requests for Proposal were prepared and distributed seeking proposals to
provide the Authority with golf carts and related equipment; and
WHEREAS, the Authority received three (3) formal proposals which were subsequently
12 evaluated by representatives of both Kemper Sports Management and City staff utilizing an overall
,.3 "best value" review in accordance with Article V, Section 5.3 of the Rules and Regulations of the
Authority governing the acquisition of equipment, materials, and services.14
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad
Public Financing Authority of the City of Carlsbad, California, as follows:
1. That the above recitations are true and correct.
17 2. That a proposal from EzGo Incorporated to furnish the requested golf carts and
related equipment is hereby accepted.
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PASSED, APPROVED AND ADOPTED at a Special Meeting of the Carlsbad
Public Financing Authority held on the 17th day of April, 2007, by the following vote:
AYES: Board Members Lewis, Kulchin, Hall, Packard
NOES: None
ABSENT: Board Member Nygaard
S, Chairman of the Board
ATTEST:
OO/Secretary
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