HomeMy WebLinkAbout2007-06-12; Public Financing Authority; 29; Golf Course Environmental monitoring agreementCARLSBAD PUBLIC FINANCING AUTHORITY - AGENDA BILL
29AB#
MTG. 6/12/07
DEPT. CM
APPROVE AMENDMENT NO. 2 TO AGREEMENT FOR
POST-CONSTRUCTION ENVIRONMENTAL MONITORING
AND MAINTENANCE FOR THE CROSSINGS AT
CARLSBAD GOLF COURSE, PROJECT NO. 39722
DEPT. HEAD Ctfr
CITY ATTY.
CITY MGR.
RECOMMENDED ACTION:
It is recommended the Board of Directors of the Carlsbad Public Financing Authority (hereafter the
"CPFA Board") ADOPT RESOLUTION NO. 37 approving Amendment No. 2 to an existing
agreement with Dudek and Associates for post-construction environmental monitoring and
maintenance of habitat areas on The Crossings at Carlsbad Golf Course, Project No. 39722.
ITEM EXPLANATION:
Permits issued by Federal and State Resource Agencies for the development of the City golf course
project contain various conditions requiring the establishment of a maintenance program for both
created and restored onsite wetlands and uplands habitat. The permits also contain requirements for
a five-year monitoring and reporting program to both document the establishment of the habitat, as
well as measure its biological viability over time.
The CPFA Board previously approved an agreement with Dudek and Associates to provide a wide
range of environmental consulting services to be undertaken during the construction phase of the
project. As the construction phase nears completion, it is critically important for the newly-created and
restored wetlands and uplands habitat be maintained and its establishment monitored by a team of
experienced and qualified environmental specialists. The habitat mitigation program for the project
approved by the Resource Agencies and funded by the CPFA Board represents a very large
component of the overall project budget and a substantial long-term investment in the biological
importance of this site. Therefore, there needs to be a seamless and timely transition of habitat
maintenance and monitoring responsibilities into the post-construction phase of the project.
Staff has prepared a scope of work that will address both the maintenance and monitoring
requirements outlined in the Resource A.gency permits for the project as well as completion of re-
vegetation planting. Staff proposes utilizing the existing team of environmental professionals from
Dudek and Associates to carry out the maintenance and monitoring program on a "month-to-month"
basis. The Dudek staff is uniquely qualified; they are already knowledgeable of the site and the
project, the details of the habitat mitigation program, the specific permit requirements, and have
extensive experience with this type of highly-specialized work. Dudek has the necessary trained field
personnel, equipment, materials, and resources required to mobilize in the field and begin the
maintenance and monitoring program within the time available.
Staff also recommends this work be undertaken via this amendment through the balance of calendar
2007 only. The details of a citywide habitat maintenance program under the City of Carlsbad's Habitat
Management Program ("HMP") are currently being developed. The City golf course project created
and restored approximately 80 total acres of onsite habitat within the outline of the golf course layout
itself. There are an estimated additional 200 acres of habitat within the overall golf course property
boundaries outside of the golf course layout which are referred to as "preserve areas" under the HMP.
During the remainder of calendar 2007, staff will be preparing a report and a series of
recommendations regarding the overall citywide HMP maintenance requirements, including those
within the golf course property boundary. The long-term maintenance and monitoring requirements of
the golf course site may, or may not, be included in the overall citywide program. This analysis is
currently underway.
DEPARTMENT CONTACT: FOR CITY Ct
BOARD ACTION: APPROVED
DENIED
CONTINUED D
WITHDRAWN D
AMENDED D
<K'S USE ONLY.
CONTINUED TO DATE SPECIFIC D
CONTINUED TO DATE UNKNOWN D
RETURNED TO STAFF D
OTHER-SEE MINUTES D
Page 2
The amendment also includes several additional environmental monitoring tasks required 1o be
performed during construction to facilitate adherence to the various Resource Agency permits, as well
as responding to changing field conditions. These tasks are described on attached Table 5 in the
amendment and include:
Environmental monitoring during construction of Bridges "B," "C," and "D;"
Equivalency findings and data for golf hole 18 modifications;
- Seed mix and soil amendment assistance;
- As-built plan preparation;
- Field directive preparation;
Miscellaneous environmental and permitting issues;
- Additional construction phase monitoring;
Contingency funds for spot re-seeding of mitigation areas.
Staff recommends the CPFA Board approve Amendment No. 2 to the Dudek and Associates
agreement for this work pursuant to the Rules and Regulations of the Carlsbad Public Finance
Authority, Section 5.3 Construction of Public Capital Improvements.
ENVIRONMENTAL IMPACT:
The Carlsbad City Council certified the Environmental Impact Report for the Carlsbad City Golf
Course Project in 1999 finding the project in conformance with the California Environmental Quality
Act and the environmental policies and regulations of the City of Carlsbad. The work under this
proposed contract amendment is required under the terms and conditions of permits issued to the
City of Carlsbad by Federal and State Resource Agencies including the United States Army Corps of
Engineers, the California Department of Fish and Game, and the California Coastal Commission.
FISCAL IMPACT:
The attached contract amendment includes the following on a "month-to-month" basis through the
balance of calendar 2007:
Table 1, Environmental Monitoring Services
Table 4, Onsite Maintenance
Table 5, Additional Monitoring Services
TOTAL SCOPE OF WORK
$99,216
$638,556
$123.841
$861,613
The Board has previously appropriated funds for environmental monitoring and maintenance of the
project site. No additional funds are requested for these activities at this time.
EXHIBITS:
1.Resolution No.37 approving Amendment No. 2 to an existing agreement with
Dudek and Associates for post-construction environmental monitoring and maintenance of
habitat areas on The Crossings at Carlsbad Golf Course, Project No. 39722.
2. Amendment No. 2 to an agreement with Dudek and Associates.
DEPARTMENT CONTACT: Skip Hammann, (760) 434-2856, sham@ci.carlsbad.ca.us or
John Cahill, (760) 602-2726, icahi@ci.carlsbad.ca.us
1 Exhibit 1
RESOLUTION NO. 37
2
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
3 CARLSBAD PUBLIC FINANCING AUTHORITY APPROVING
AMENDMENT NO. 2 AND EXTENDING AN EXISTING AGREEMENT
4 WITH DUDEK AND ASSOCIATES FOR ENVIRONMENTAL
MONITORING AND MAINTENANCE FOR THE CROSSINGS AT
5 CARLSBAD GOLF COURSE. PROJECT NO. 39722.
6 WHEREAS, the Carlsbad Public Financing Authority, hereafter the "Authority," has
7 previously secured environmental permits and approvals from various Federal and State Resource
o Agencies required for the Carlsbad City Golf Course Project, The Crossings at Carlsbad Golf
Course, hereafter the "Project"; and
9
WHEREAS, said permits require the monitoring and maintenance of installed habitat
10 resources on the project site; and
11 WHEREAS, the Authority approved an agreement with Dudek and Associates on
12 November 18, 2005 and Amendment No. 1 to said agreement on October 17, 2006 related to
13 environmental services for the Project; and
WHEREAS, the Authority hereby finds necessary, desirable, and in the public interest to14
extend said agreement and approve Amendment No. 2 for required additional environmental
15 services; and
16 WHEREAS, the approval of the Amendment No. 2 is in accordance with the Rules and
17 Regulations of the Carlsbad Public Finance Authority, Section 5.3 Construction of Public Capital
12 Improvements.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad19
Public Financing Authority of the City of Carlsbad, California, as follows:
20 1. That the above recitations are true and correct.
21 2. That Amendment No. 2, including the extension of the aforementioned agreement
22 contained therein, is hereby approved and the Board President is authorized and directed to
23 execute said Amendment. Following the Board President's execution of said Amendment No. 2,
the Board Secretary is directed to forward copies of this Resolution and said Amendment to Dudek
and Associates, attention Michael Sweesy, 605 Third Street, Encinitas, California 92024 and the
25 Public Works Department, Engineering Division.
26 ///
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PASSED, APPROVED AND ADOPTED at a Special Meeting of the Carlsbad
Public Financing Authority held on the 12th day of June . 2007, by the following
vote to wit:
AYES:
NOES:
ABSENT:
Board Members Lewis, Kulchin, Hall, Packard
None
Board Member Nyga
DEW LEWIS,'Chairman of the Board
ATTEST:
LORRXlNE M. WOOD, Secretary '
(SEAL)
AMENDMENT NO. 2 TO EXTEND AND AMEND AGREEMENT FOR POST
CONSTRUCTION ENVIRONMENTAL SERVICES FOR THE CROSSINGS
AT CARLSBAD GOLF COURSE, CITY PROJECT NUMBER 39722
WITH DUDEK AND ASSOCIATES
This Amendment No. 2 is entered into and effective as of the j^r day of
, 2007, extending and amending the agreement dated November
18, 20o (the "Agreement") by and between the Carlsbad Public Financing Authority, a joint
powers authority, ("CPFA"), and Dudek and Associates, Incorporated, ("Contractor")
(collectively, the "Parties") for The Crossings at Carlsbad Golf Course ("Project").
RECITALS
A. On October 17, 2006, the Parties executed Amendment No. 1 to the Agreement
to include additional environmental services for the Project; and
B. The Parties desire to alter the Agreement's scope of work to include post
construction environmental services; and
C. The Parties desire to extend the Agreement for a period of one (1) year.
D. The Parties have negotiated and agreed to a supplemental scope of work and
fee schedule, which is attached to and incorporated in by this reference as Exhibit "A", Scope of
Services and Fee.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Contractor agree as follows:
1. In addition to those services contained in the Agreement, as may have been
amended from time to time, Contractor will provide those services described in Exhibit "A".
CPFA will pay Contractor for all work associated with those services described in Exhibit "A" on
a time and materials basis not-to-exceed eight hundred sixty one thousand six hundred fourteen
dollars ($861,614). Contractor will provide CPFA, on a monthly basis, copies of invoices
sufficiently detailed to include hours performed, hourly rates, and related activities and costs for
approval by CPFA.
2. Contractor will complete all work described in Exhibit "A" by December 31, 2007
or as may be extended by CPFA serving the interests of the Project.
3. All other provisions of the Agreement, as may have been amended from time to
time, will remain in full force and effect.
4. All requisite insurance policies to be maintained by the Contractor pursuant to the
Agreement, as may have been amended from time to time, will include coverage for this
Amendment.
City Attorney Approved Version #05.22.01
5. The individuals executing this Amendment and the instruments referenced in it
on behalf of Contractor each represent and warrant that they have the legal power, right and
actual authority to bind Contractor to the terms and conditions of this Amendment.
CONTRACTOR
"By:
n'riere) Dudek
Frank Dudek
(print name/titijc*'de"1
CING
fthority
(frArf/
•resident of the Board
ATTEST:
(e-mail address)
*By:LORRAINE M. WOOD
Secretary to the Board
= 3:$(print name/title)
(e-mail address)
If required by City, proper notarial acknowledgment of execution by contractor must be
attached. If a Corporation. Agreement must be signed by one corporate officer from each of the
following two groups.
*Group A.
Chairman,
President, or
Vice-President
**Group B.
Secretary,
Assistant Secretary,
CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant
secretary under corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
RONALD R. BALL, Special Counsel to the Board
By:
City Attorney Approved Version #05.22.01
DUDEK
CORPORATE OFFICE
605 THIRD STREET
ENCINITAS, CALIFORNIA 92024
T 760.942.5147 T 800.450.1 8 18 F 760.632.0164
EXHIBIT A
May 8, 2007 4821-00
Mr. John Cahill
Municipal Projects Manager
City of Carlsbad
Recreation Department
1200 Carlsbad Village Drive
Carlsbad, California 92008
Subject:Revised Proposal for 2007 Monthly Biological Monitoring of the Diegan
Coastal Sage Scrub and Wetland Mitigation Areas for the Carlsbad
Municipal Golf Course, Carlsbad, California
Dear Mr. Cahill:
Per your request, Dudek is pleased to provide this proposal to assist the City of Carlsbad with the
biological monitoring and maintenance that is required for the Diegan coastal sage scrub and
wetland mitigation areas for the Carlsbad Municipal Golf Course. This revised proposal provides
monthly biological monitoring and maintenance services through the balance of 2007. In
addition to implementing the permitted mitigation program for the golf course project, this
proposal includes monitoring and maintenance of approximately 44.9 acres of coastal sage scrub
revegetation areas that are not currently being used as project mitigation.
This proposal provides for long-term biological monitoring and maintenance for all upland and
wetland mitigation areas as defined in the Revised Mitigation Plan Carlsbad Municipal Golf
Course (HDR, January 2005) and the City of Carlsbad Revised Golf Course Riparian Mitigation
Plan (P&D Environmental, December 2003), collectively referred to as the "Conceptual Plans".
The actual location and extent of mitigation areas to be monitored are shown on an as-built
drawing prepared by Dudek (2007) that shall be an exhibit to this agreement.
Dudek will perform mitigation monitoring services using our in-house staff of habitat restoration
specialists. Habitat Restoration Sciences, Inc. (HRS) will provide mitigation maintenance service
as a subconsultant to Dudek. For the purposes of this proposal, Dudek assumes that monitoring
and maintenance services will begin in April 2007 and extend to December 31, 2007.
The habitat restoration services to implement a monitoring program will consist of qualitative
monitoring methods only. Qualitative monitoring will assess the rate of habitat development and
WWW DUDEK.COM
Mr. John Cahill
Subject: Revised Proposal for 2007 Monthly Biological Monitoring of the Diegan Coastal
Sage Scrub and Wetland Mitigation Areas for the Carlsbad Municipal Golf Course,
Carlsbad, California
effectiveness of maintenance activities, identify potential threats to mitigation success, and
provide adaptive solutions that neutralize those issues to promote successful habitat restoration.
Quantitative monitoring will not be conducted until spring 2008 by a follow-on biological
consultant.
The scope of work provides for negotiation with the City of Carlsbad, California Department of
Fish and Game, and U.S. Fish and Wildlife Service to convert the coastal sage scrub revegetation
areas throughout the golf course to a mitigation bank that could be used for other City projects.
Dudek would monitor this acreage according the same success standards and schedule as the
coastal sage scrub mitigation areas on site. There are approximately 44.9 acres of coastal sage
scrub revegetation that can be negotiated for mitigation acreage from the resource agencies.
We look forward to working with you on this important City project. Please contact me at
760.479.4253 or by e-mail at msweesy@dudek.com if you have any questions.
Sincerely,
Michael Sweesy /
Senior Project Manager
Att: Exhibit 1, Scope of Work
Exhibit 2, Cost Proposal
Dudek 2007 Schedule of Charges
HRS 2007 Standard Schedule of Charges
cc: Skip Hammann, City of Carlsbad
George Litzinger, Dudek
Mark Girard, HRS
John Przybyszewski, Heinbuch Golf
Doug Gettinger, Dudek
Deb Maker, Dudek
4821-00
DUDEK 2 May 2007
EXHIBIT 1
Scope of Work
Revised Proposal for 2007 Biological Monitoring
of the Diegan Coastal Sage Scrub and Wetland Mitigation Areas
for the Carlsbad Municipal Golf Course, Carlsbad, California
May 8, 2007
This scope of work is to assist the City of Carlsbad with Diegan coastal sage scrub (CSS) and
wetlands mitigation monitoring and maintenance in accordance with the Carlsbad Golf Course
Conceptual Mitigation Plans. The monitoring and maintenance protocol for upland mitigation and
revegetation areas will generally follow the procedures as outlined in the Revised Mitigation Plan
Carlsbad Municipal Golf Course (HDR, January 2005). Wetland mitigation maintenance will
generally follow the procedures as outlined in the Revised Golf Course Riparian Mitigation Plan
(P&D Environmental, December 2003).
Mitigation areas are identified in accordance with the As-Built Mitigation Plan (Dudek, 2007).
The work to be performed pertains to the following areas of the golf course parcel:
• Upland mitigation areas that comprise 40.21 acres of the project mitigation for the golf
course project
• Wetlands mitigation area that comprise 6.86 acres of the project mitigation in Macario
Canyon
• As an optional task, upland revegetation areas comprising approximately 44.9 acres of the
golf course construction area, including 12.65 acres of original revegetation areas and 32.26
acres of areas seeded with CSS hydroseed mix A.
Monthly monitoring will be provided for the period from June 1, 2007, until December 31, 2007.
Monthly maintenance is assumed to be phased in over a two-month period as the installation
contractor completes its scope of work and HRS assumes long term maintenance responsibilities.
Annual report preparation and quantitative vegetation data collection are not included in this
proposal.
Task 1 Coastal Sage Scrub and Wetland Mitigation Monitoring
Dudek will conduct the required biological monitoring during 2007 for approximately 40.21 acres
of CSS mitigation as shown on the as-built habitat plan. The monitoring protocol will generally
follow the procedures as outlined in the Revised Mitigation Plan Carlsbad Municipal Golf Course
(HDR, January 2005).
4821-00
DUDEK 1-1 May 2007
EXHIBIT 1 (Continued)
Dudek will conduct the required biological monitoring during 2007 for 6.86 acres of wetland
mitigation located in Macario Canyon and as depicted on the revised wetland mitigation plans
prepared by Dudek (2007). Wetland mitigation monitoring will be conducted generally as outlined
in the City of Carlsbad Revised Golf Course Riparian Mitigation Plan (P&D Environmental,
December 2003).
Dudek and the habitat restoration contractor shall visit the mitigation areas on a monthly basis to
inspect the habitat restoration areas and to review maintenance work. Brief site observation reports
will be prepared and sent to the City and the habitat restoration contractor that list any maintenance
deficiencies and recommendations for remedial actions, as necessary. This proposal includes
monthly meetings with city staff to discuss issues related to the mitigation project status and
maintenance activities.
Task 2 RFP Scope of Work
Dudek will prepare a detailed scope of work that defines the balance of monitoring work
required for the 5-year monitoring period as required by the environmental permits. The scope of
work will build upon the monitoring program that is discussed in general terms in the approved
conceptual plans for uplands and wetlands mitigation. The scope of work will contain sufficient
detail for the City of Carlsbad to advertise for comparable competitive bids from biological
consulting firms with the goal of securing professional biological services for the balance of the
biological monitoring period.
This proposal includes a draft and final version of the professional services scope of work. One
review and comment cycle is included for City review.
Task 3 Resource Agency Permit Closeout
Dudek will meet with the resource agencies to close out any outstanding issues related to the as-
built condition of the golf course and mitigation areas. Up to two meetings will be conducted
with each of the following agencies: U.S. Army Corps of Engineers (ACOE), California
Department of Fish & Game (CDFG), and California Coastal Commission. Dudek will prepare
correspondence that is necessary to convey as-built conditions and to answer resource agency
questions. This proposal includes attendance at one Coastal Commission hearing.
Task 4 Resource Agency Negotiations for Additional Mitigation Credit
Dudek will coordinate and meet with CDFG, U.S. Fish and Wildlife Service (USFWS), and the
City of Carlsbad to negotiate mitigation credits for habitat establishment on approximately
44.9 acres of CSS revegetation areas within the golf course. Written documents and graphics
depicting these areas will be prepared to facilitate the discussion.
4821-00
DUDEK 1-2 May 2007
EXHIBIT 1 (Continued)
Task 5 Coastal Sage Scrub Revegetation Monitoring
Dudek will conduct the biological monitoring on 44.9 acres of areas designated as CSS revegetation
and golf course fescue and buffer areas that were converted to CSS. These monitoring areas are
depicted on the as-built drawings prepared by Dudek (2007), but are subject to revision based on the
negotiations with the resource agencies.
Dudek will perform monitoring during 2007 as described in Task 1 above and will oversee the work
of the habitat restoration contractor maintaining these new mitigation areas. Dudek and the habitat
restoration contractor shall visit these new mitigation areas on a monthly basis. Brief site
observation reports will be prepared and sent to the City and the habitat restoration contractor,
listing any maintenance deficiencies and making recommendations, as necessary.
Task 6 Monthly Mitigation Maintenance Services
HRS proposes to provide a full-time four-person crew in order to meet the success criteria for this
project during the contract period. A schedule of maintenance events is provided in Table 2 in
Exhibit 2, Maintenance for the upland mitigation areas is described below.
Coastal Sage Scrub Mitigation Maintenance
Maintenance services for CSS mitigation areas will occur over approximately 40.21 acres of the
golf course property as shown in the construction plans that were prepared by KTU+A and as
modified by the as-built plans prepared by Dudek (2007). Of the total CSS mitigation area to be
maintained, 30.12 acres consist of natural areas that are being converted from non-native
vegetation to CSS habitat. The remaining 10.09 acres of CSS mitigation area presently support
mature CSS vegetation. The areas of non-native vegetation conversion will receive full
maintenance activities to promote habitat establishment consistent with the performance criteria
that are approved for the project. The existing vegetation will receive a less intense maintenance
effort to maintain these areas in a weed-free condition while adjacent mitigation areas mature
and become self-sustaining. These two levels of maintenance intensity are reflected in our cost
proposal.
Maintenance services to be performed include weed control, trash removal, irrigation operation,
maintenance and repairs, cultivation, and other maintenance tasks that are essential to
maintaining the emerging habitat in a healthy and vigorous condition consistent with the ecology
of the CSS vegetation community and the individual species that comprise this vegetation type.
In October 2007, HRS will provide all labor and materials to install approximately 5,515
1-gallon container plants at the project site in accordance with the KTU+A plans. Plants will be
installed in accordance with the planting construction detail contained in the original landscape
4821-00
DUDEK 1-3 May 2007
EXHIBIT 1 (Continued)
construction drawings for the Carlsbad Municipal Golf Course. Plant locations shall be
determined in consultation with Dudek's biological monitor. If recommended by the biological
monitor, gopher and herbivore fencing can also be provided at an additional cost.
Task 7 Wetlands Mitigation Maintenance
Maintenance services for wetlands mitigation areas will occur in accordance with Table 2
(Exhibit 2) over approximately 6.86 acres of the golf course property on an unnamed drainage in
Macario Canyon, as shown in the construction plans that were prepared by Dudek and modified
by the as-built plans prepared by Dudek (2007). Buffer slopes that are adjacent to the wetlands
mitigation west of Hole 12 are included in the wetlands maintenance program.
Maintenance services to be performed include weed control, trash removal, irrigation operation,
maintenance and repairs, cultivation, and other maintenance tasks that are essential to
maintaining the emerging habitat in a healthy and vigorous condition consistent with the local
wetlands ecology and the individual species that comprise the riparian vegetation.
Task 8 Coastal Sage Scrub Revegetation Maintenance (optional)
Revegetation areas on approximately 12.65 acres of manufactured slopes within the golf course
have received the same CSS seed mix that is used for CSS mitigation areas. If the City of
Carlsbad is able to reach agreement with the wildlife agencies to obtain mitigation credit for
these revegetation areas, then a more intense maintenance program will be implemented to
promote CSS habitat that meets or exceeds the performance criteria for CSS mitigation. This task
provides for maintenance services that will generally follow the maintenance procedures in the
CSS conceptual plan. The intensity of maintenance is slightly lower than the services proposed
for mitigation areas because revegetation areas occur only on manufactured slopes where the
non-native seed bank was diluted or removed during construction. This reduced maintenance
effort is reflected in our cost proposal and the maintenance schedule is included in Table 2
(Exhibit 2).
Task 9 New Coastal Sage Scrub Areas (optional)
The slopes that border College Boulevard and other areas throughout the golf course as shown
on the as-built plans prepared by Dudek have received the CSS hydroseed mix A. The City
desires to maintain and monitor these areas for potential mitigation credits. There is a total of
32.26 acres of additional CSS revegetation area. This task provides for the maintenance services
to promote native vegetation growth mainly through weed control, trash removal, and irrigation
management. A schedule of maintenance events is shown in Table 2 (Exhibit 2).
4821-00
DUDEK 1-4 May 2007
EXHIBIT 1 (Continued)
Deliverables
The following deliverables will be prepared and provided as part of the scope of work:
• Site observation reports with recommended maintenance and/or remedial measures following
each site monitoring visit. Site observation reports will be combined for wetland and CSS
mitigation areas. Reports will be delivered via e-mail as PDF documents. A total of nine
observation reports are included in this proposal.
• Project documentation in the form of letters and reports that are needed for Resource Agency
Permit closeout and additional mitigation credit negotiations.
4821-00
D U D E K 1-5 May 2007
EXHIBIT 2
Cost Proposal
Revised Proposal for 2007 Biological Monitoring
of the Diegan Coastal Sage Scrub and Wetland Mitigation Areas
for the Carlsbad Municipal Golf Course, Carlsbad, California
May 8, 2007
This cost proposal is for all labor, transportation, field supplies, document reproduction, and
color reproduction that will be required to complete the scope of work (Exhibit 7). Table 1
summarizes the estimated costs associated with monitoring Tasks 1-5 as described in the scope
of work. This cost proposal remains valid until May 30, 2007.
TABLE 1
Monitoring Services Cost Proposal Summary
Task Number
Task 1 2007 CSS and Wetlands Mitigation Monitoring
Task 2 Mitigation Monitoring Scope of Work
Task 3 Resource Agency Permit Closeout
Task 4 Resource Agency Negotiations for Additional
Mitigation Credit
Task 5 CSS Revegetation Monitoring
Total Estimated Cost
Labor Costs
$31,110.00
$5,100.00
$26,520.00
$19,880.00
$15,270.00
$97,880.00
Direct Costs
$446.00
—
$500.00
$60.00
$330.00
$1,336.00
Total
$31,556.00
$5,100.00
$27.020.00
$19,940.00
$15,600.00
$99,216.00
An hourly breakdown of monitoring tasks is provided in Tables 2 and 3. All work will be billed
on a time-and-materials basis not to exceed the total contract value in accordance with the Dudek
2007 Standard Schedule of Charges. A copy of our 2007 Standard Schedule of Charges is
attached for your review. Additional services will also be billed on a time-and-materials basis
upon your written request and authorization.
The costs associated with mitigation maintenance Tasks 6-9 to be performed by HRS, as a
subconsultant, include all labor, transportation, and materials required to complete the scope of
work. Table 4 summarizes the costs and schedule associated with each task described in the
scope of work.
DUDEK 2-1
4821-00
May 2007
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EXHIBIT 2 (Continued)
TABLE 4
HRS, Inc. Cost Proposal Summary
Mitigation Tasks Month
#of
Maintenance
Events Labor Costs Task Subtotal
Phase 1 (31.16 acres), Phase II (26.83 acres), Phase III (15.00 acres)
and Planting Upland CSS Maintenance
October includes container plant installation
June
July
August
September
October
November
December
2
2
1
1
2
2
2
$72,260.00
$72,260.00
$36,130.00
$36,130.00
$132,925.00
$72,260.00
$72,260.00 $494,225.00
Wetland Mitigation Maintenance (6.86 acres)
July
August
September
October
November
December
2
1
1
2
2
2
Total Labor Costs
Direct Costs
Total Cost (with 5% mark-up)
$6,920.00
$3,460.00
$3,460.00
$6,920.00
$6,920.00
$6,920.00 $34,600.00
$528,825.00
$79,323.75
$638,556.19
All maintenance work will be billed on a monthly, time-and-materials basis with a 5% contract
administration mark-up. A copy of the HRS 2007 Standard Schedule of Charges is attached for
review and incorporation into the final contract documents. Additional services beyond this
scope of work would be billed on a time-and-materials basis upon written request and
authorization by the City of Carlsbad.
Maintenance Services Exclusions and Assumptions
1. The scope of work includes the performance of maintenance activities as described herein
and in the conceptual plans as applied to each mitigation type (CSS and wetlands). This
proposal does not include costs associated with the coordination of maintenance activities
beyond the scope of work that may be required during the course of each mitigation
project. Coordination and/or maintenance of the implementation of remedial activities will
DUDEK 2-4
4821-00
May 2007
EXHIBIT 2 (Continued)
be billed as an additional service on a time and materials basis in accordance with the HRS
2007 Standard Schedule of Charges.
2. HRS has reviewed the Conceptual Plans' requirements and adopted a maintenance program
and intensity that we believe is appropriate and within the spirit of the approved
Conceptual Plans.
3. This proposal does not include: water fees, permits, erosion control, and/or repairs to the
current irrigation system due to design deficiencies and/or vandalism.
4. This proposal does not include the treatment of fungi and other pest issues caused by golf
course operations.
Monitoring Services Exclusions and Assumptions
1. The scope of work includes the performance of monitoring activities as described herein
and in the conceptual plans as applied to each mitigation type (CSS and wetlands). This
proposal does not include costs associated with the coordination and monitoring of
remedial activities that may be required during the course of each mitigation project.
Coordination and/or monitoring the implementation of remedial activities will be billed as
an additional service on a time-and-materials basis in accordance with the Dudek 2007
Standard Schedule of Charges.
2. Dudek has reviewed the Conceptual Plans' requirements and adopted a monitoring
program and intensity that we believe is appropriate and within the spirit of the approved
Conceptual Plans. Any change to monitoring methods and activities as may be required by
one or more resource agencies that increases the field time necessary to complete the
additional work will be considered an additional service to the contract.
ADDITIONAL CONSTRUCTION MONITORING SERVICES
Additional services have been requested by the City of Carlsbad and performed by Dudek during
golf course construction in response to a variety of situations, including changed field conditions,
contractor activities and proposals, and the general progress of work being performed by the
contractor and subcontractors. These additional services are itemized in TableS.
4821-00
DUDEK 2-5 May 2007
EXHIBIT 2 (Continued)
TABLE 5
Additional Monitoring Services
Work Description
Bridge B, C, D Construction Monitoring and Coordination
Hole 18 Equivalency Assistance (per previous proposal)
Seed Mix and Soil Amendment Assistance
As-Built Plan Preparation (field GPS, map prep., acreage take-off)
Field Directive Preparation
Misc. Environmental and Permitting Issues (permit conditions matrix table,
burrowing owl survey, vireo site visit, permit strategy meetings, research on Cannon
Road permit mitigation conditions regarding pampas grass, ACOE coordination and
site visit, wetlands mitigation figures, ACOE amendment letter, mitigation status
presentation, etc.)
Additional Construction Monitoring (wetland creation grading monitoring [7 days],
additional hydroseed monitoring (two additional phases + four additional status
checks due to weather), additional vegetation clearing monitoring 19 days])
Contingency Funds for Spot Re-Seeding of Mitigation Areas (these funds are to
pay for seed materials only to be held in reserve in case mitigation areas need to be
re-seeded to meet the required performance criteria)
Total
Total
Hours
46.5
107.6
17.5
292.0
52.25
195.5
194
—
905.35
Total Cost
$5,920.00
$13,989.44
$2,100.00
$28,215.00
$6,377.50
$23,260.00
$18,980.00
$25,000.00
$123,841.00
DUDEK 2-6
4821-00
May 2007
DUDEK
2007 STANDARD SCHEDULE OF CHARGES
Engineering Services
Project Director $190.00/hr
Program Manager $180.00/hr
Principal Engineer II $170.00/hr
Principal Engineer I $160.00/hr
Senior Project Manager $150.00/hr
Project Manager $135.00/hr
Resident Engineer $130.00/hr
Senior Engineer II $125.00/hr
Senior Engineer I $120.00/hr
Associate Engineer $115.00/hr
Project Engineer IV $110.00/hr
Project Engineer III $100.00/hr
Project Engineer II $95.00/hr
Project Engineer I $85.00/hr
Field Engineer II $105.00/hr
Field Engineer I $95.00/hr
Engineering Assistant $80.00/hr
Right-of-Way Management Services
Principal ROW Manager $165.00/hr
ROW Project Manager $135.00/hr
ROW Senior Engineer $120.00/hr
ROW Engineer $110.00/hr
ROW Technician $100.00/hr
ROW Research Analyst $70.00/hr
Environmental Services
Principal $200.00/hr
Senior Project Manager/Specialist $185.00/hr
Environmental Specialist/Planner VI $160.00/hr
Environmental Specialist/Planner V $140.00/hr
Environmental Specialist/Planner IV $130.00/hr
Environmental Specialist/Planner III $115.00/hr
Environmental Specialist/Planner II $105.00/hr
Environmental Specialist/Planner I $95.00/hr
Analyst $80.00/hr
Planning Research Assistant $65.00/hr
Construction Management Services
Principal/Manager $185.00/hr
Senior Construction Manager $170.00/hr
Senior Project Manager $150.00/hr
Construction Manager $140.00/hr
Project Manager $135.00/hr
Resident Engineer $130.00/hr
Construction Engineer $125.00/hr
On-Site Owner's Representative $100.00/hr
Construction Inspector III $115.00/hr
Construction Inspector II $105.00/hr
Construction Inspector I $95.00/hr
Hydrogeological Services
Principal $190.00/hr
Practice Manager $175.00/hr
Sr. Environmental Engineer $175.00/hr
Sr. Hydrogeologist/Sr. Proj. Mgr $160.00/hr
Project Manager $140.00/hr
Associate Hydrogeologist/Engineer $125.00/hr
Hydrogeologist IV/Engineer IV $115.00/hr
Hydrogeologist Ill/Engineer III $105.00/hr
Hydrogeologist Il/Engineer II $95.00/hr
Hydrogeologist I/Engineer I $85.00/hr
Technician $75.00/hr
DUDEK
District Management & Operations
District General Manager $165.00/hr
District Engineer $140.00/hr
District Manager $135.00/hr
District Secretary/Accountant $85.00/hr
Collections System Manager $85.00/hr
Grade V Operator $100.00/hr
Grade IV Operator $85.00/hr
Grade III Operator $75.00/hr
Grade II Operator $63.00/hr
Grade I Operator $60.00/hr
Operator in Training $50.00/hr
Collection Maintenance Worker II $48.00/hr
Collection Maintenance Worker I $36.00/hr
Office Services
Technical/Drafting/CADD Services
3D Graphic Artist $130.00/hr
Senior Designer $120.00/hr
Designer $100.00/hr
Assistant Designer $75.00/hr
CIS Specialist IV $130.00/hr
CIS Specialist III $115.00/hr
CIS Specialist II $105.00/hr
GIS Specialist I $95.00/hr
CADD Operator II $90.00/hr
CADD Operator I $80.00/hr
CADD Drafter $75.00/hr
CADD Technician $60.00/hr
Surveying Services (Coachella Valley)
Professional Land Surveyor $150.00/hr
3-Person Survey Crew $225.00/hr
2-Person Survey Crew $195.00/hr
1-Person Survey Crew $105.00/hr
Survey Analyst $105.00/hr
Asst. Survey Analyst/CADD Mapper $75.00/hr
Support Services
Technical Editor $105.00/hr
ComputerA/Vord Processing $75.00/hr
Clerical Administration $65.00/hr
Forensic Engineering - Court appearances, depositions, and
interrogatories as expert witness will be billed at 1.75 times
normal rates.
Emergency and Holidays - Minimum charge of 2 hours will be
billed at 1.5 times the normal rate.
Material and Outside Services - Subcontractors, rental of
special equipment, special reproductions and blueprinting, outside
data processing and computer services, etc., are charged at 1.15
times the direct cost.
Travel Expenses - Mileage at 48.5 cents per mile. Per diem
where overnight stay is involved is charged at cost
Invoices, Late Charges - All fees will be billed to Client monthly
and shall be due and payable upon receipt. Invoices are
delinquent if not paid within 30 days from the date of the invoice.
Client agrees to pay a monthly late charge equal to 1 % per month
of the outstanding balance until paid in full.
Effective January 1, 2007