HomeMy WebLinkAbout2009-04-02; Senior Commission; 0409-3; PARTICIPATION GUIDELINE REVISIONSENIOR COMMISSION AGENDA ITEM
ITEM # 0409-3
MTG. 04-02-09
STAFF: Lynn
REVISION OF SENIOR CENTER
GUIDELINES FOR PARTICIPATION
AND UTILIZATION
DEPT/DIV.
Approval
CITY ATTY. (If
required)
RECOMMENDED ACTION:
Review and approve a revision to the Guidelines for Participation in Senior Center Activities and
Guidelines for Utilization of the Carlsbad Senior Center.
ITEM EXPLANATION:
In March 2008, the Senior Center Expansion provided new amenities that would encourage participation
from all ages of the senior population. This included the opportunity to encourage participation from the
Baby Boomer population who are now beginning to retire or semi-retire.
The Senior Center Fitness Room and Senior Safari programs age limits for participation are currently at
50 years of age and older to encourage active participation and expose younger seniors to our facility.
With the exception of Mira Costa College Classes, Nutrition and Transportation programs that have grant
requirements for participation, the remainder of Senior Center programs is offered to adults 55 and older.
In October 2008 the Senior Commission approved a revision of the Guidelines for Participation in Senior
Center Activities be updated to include seniors 50 and older for participation at the Senior Center to bring
consistency to the participation policy and encourage seniors 50 years and older to participate.
At the December Commission Meeting, Chairman Nelson requested that the Senior Commission review
the Guidelines for Participation and Guidelines for Utilization at the Senior Center. Staff was directed to
draft a recommended revision to the guidelines which includes Commission input and bring them back
for review and approval.
EXHIBITS:
Exhibit 1: Guidelines for Participation of the Carlsbad Senior Center, 10-02-08
Exhibit 2: Proposed Revision Guidelines for Utilization of the Carlsbad Senior Center
Exhibit 3: Guidelines for Utilization of the Senior Center
Exhibit 4: Guidelines for Participation of the Senior Center
DEPARTMENT CONTACT: Gail Lynn, 760-4682 Gail.Lynn@carlsbadca.gov
FOR STAFF
ACTION:
USE ONLY.
APPROVED
DENIED
CONTINUED
WITHDRAWN
AMENDED
D
D
D
D
D
CONTINUED TO DATE
SPECIFIC
CONTINUED TO DATE
UNKNOWN
RETURNED TO STAFF
OTHER - SEE MINUTES
D
D
D
D
EXHIBIT 1
GUIDELINES FOR PARTICIPATION
IN
CARLSBAD SENIOR CENTER ACTIVITIES*
The Carlsbad Senior Center is a multi-purpose facility designed to assist Older
Persons in meeting their social, physical, recreational, and intellectual needs and
interests.
Activities* at the Center are open to all 50 years and older, regardless of
residency, on a first-come-first-serve basis. Carlsbad residents are the primary
focus for the Center activities and programs.
An older person, for the purposes of the Center and these guidelines, shall be
defined as an individual 50 years of age or older.
Should registration for various ongoing Center activities* reach capacity and
interested Carlsbad Residents are being excluded due to non-resident
participation, the Senior Commission may review these "Guidelines for
Participation" on a case-by-case basis and modify these as needed.
All activities/classes offered at the Senior Center shall have a minimum and
maximum enrollment. The minimum and maximum levels of participation will be
determined by room capacity and the type of activity. One day workshops or
multi-class contract classes that do not meet the minimum registration will not be
held. The activity will be given 2 months to bring registration to the minimum
enrollment level. The staff and the instructor/leader shall work together to
advertise and promote the activity. If the minimum enrollment level is not met
within that time frame, the class/activity may be canceled.
*Activities defined herein do not include the Senior Grant Programs or Mira Costa
College Classes for which separate Guidelines have been developed. Neither
does this definition include one time events (i.e. dances, lectures, etc.).
H:Approved Guidelines Revision 10.08
EXHIBIT 2
GUIDELINES FOR THE UTILIZATION
OF THE
CARLSBAD SENIOR CENTER
The Carlsbad Senior Center operates Monday through Friday from 8:00 am to
5:00 pm for the primary purpose of providing services and activities for seniors
(persons 50 years of age and over).
All activities taking place during those hours Monday through Friday from 8:00
am to 5:00 pm except City holidays must be approved in advance by the Senior
Center Manager.
Non-City government non-profit senior groups (hearing impaired, AARP Chapter
activities, etc.) may be considered to utilize the Senior Center only during the
Center's regular hours of operation. The group must be non-profit and complete
and submit to the Senior Center a Facility Use Application. The activity must be
open to all seniors. The activity cannot displace or interrupt any program offered
by the Senior Center.
Any group not described above that desires to utilize the Senior Center during
regular operating hours, must complete and submit to the Senior Center a
Facility Use Application. The group may be considered for any one day or
regularly scheduled meetings as authorized by the Senior Center Manager, only
if the proposed activity does not interrupt or displace programs offered by the
Senior Center. All City of Carlsbad Facility Use Rules and Regulations will apply.
If an application is denied, the decision may be appealed in writing to the Senior
Center Manager. The next option if the applicant is not satisfied, is to appeal to
the Recreation Services Manager and then to Parks and Recreation Director.
The Parks and Recreation Director's decision is final.
PROPOSED REVISION 3-20-09
EXHIBIT 3
w
Carlsbad
Senior Center
GUIDELINES FOR UTILIZATION
Op THE
CARLSBAD SENIOR CENTER
me cariscad senior Center operates Monday through Friday
from 8 a.m. — 5 p.m. for the primary purpose of programming
services and activities for Seniors (persons 55 years of ageand over).
All activities taking,place during those hours (M-F 8-5)
must be planned and offered by the Carlsbad Senior Center.
S^S*? of«.Carlsbad and **• Carlsbad Unified School DistrictAdministration may use the facility at any time for a
one-time activity as long as a SenioJ progr J sponsored by"
the Center is sot interrupted or displaced.
X!£?i?« S£° nf£red Stn±<?r '""P* (Bearing impaired, AARPChapter activities, etc.) may be considered to utilize the
o?n«™°^6 PSr £iSCal year dUrin* tt» Center ' s regular hours
Sub-?!? £?' «Th? ^P™3* ^ nonprofit and complete andsubmit to the Senior Center a Facility Use Application. The
activity must be open to all Seniors. The activity canno?
Cent6 ^ interrupt anv Program offered by the Senior
Any group not described above that desires to utilize the
Senior Center, once per fiscal year, during regular operating
hours must complete and submit to the Senior Center a
Senter*™ . edoes not interrupt or displace programs offered bv e
Senior Center and must be authorized to utilize the faci 11 tv
by actioh of the Carlsbad Senior CoW?ssion. facility
?li^tie°n ,iS deni*d' *** decision may be appealed into the Senior Center Coordinator. The next option if
the applicant is not satisfied, is to appeal to the Parks and
Recreation Director, and then to the Senior Commission ?Se
final appeal may be made to the City Council.
Not withstanding the provisions of this document, a Senior
lSJSf"°J— I,*11? ma:|0rity Consent of the Commission may
utT^L ?H1Vc UalS%9r
+
OUpV °-r °^anizations to visit and/orutilize the Senior Center facility on an appropriate occasion
providing the activity does not interrupt or displaceprograms offered by the Center. e^upt or displace
Senlor
EXHIBIT 4
City of Carlsbad
Senior Center
GUIDELINES FOR PARTICIPATION
IN
SENIOR CENTER ACTIVITIES*
The Carlsbad Senior Center is a multi-purpose facility designed to
assist Older Persons in meeting their social, physical,
recreational, and intellectual needs.
Activities* at the Center are open to all older persons, regardless
of residency, on a first come-first serve basis.
An Older person, for this purpose, shall be defined as an
individual 55 years of age or older.
Should registration for various ongoing Center activities* reach
capacity and interested Carlsbad Residents are being excluded due
to non Resident participation, the Senior Commission will review
these "Guidelines for Participation" on a case-by-case basis.
All ongoing activities/classes offered at the Senior Center shall
have a minimum and maximum enrollment. The minimum and maximum
levels of participation will be determined by room capacity, type
of activity, and negotiation between the staff and the
instructor/leader. If a class/activity falls below the minimum
enrollment, staff along with the instructor/leader shall work
together to advertise and promote the activity. The activity will
be given 6 months to bring registration to the minimum enrollment
level. If the minimum enrollment level is not met within that time
frame, the class/activity will be canceled.
*Activities defined herein do not include the Senior Grant Programs
or Mira Costa College Classes for which separate Guidelines have
been developed. Neither does this definition include one time
events (ie. dances, lectures, etc.).
APPROVED 6/6/91 BY THE CARLSBAD SENIOR COMMISSION
c: \va51\fitet\pmrtlclp.su
799 Pine Avenue • Carlsbad. California 92OO8-2428 • (619) 434-4127