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HomeMy WebLinkAbout2009-05-07; Senior Commission; 0509-1; SENIOR CENTER GUIDELINE REVISIONSENIOR COMMISSION AGENDA ITEM ITEM # 0509-3 MTG. 05-07-09 STAFF: Lynn REVISION OF SENIOR CENTER GUIDELINES FOR PARTICIPATION AND UTILIZATION DEPT/DIV. Approval CITY ATTY. (If required) RECOMMENDED ACTION: Review and approve a revision to the Guidelines for Participation in Senior Center Activities and Guidelines for Utilization of the Carlsbad Senior Center. ITEM EXPLANATION: In March 2008, the Senior Center Expansion provided new amenities that would encourage participation from all ages of the senior population. This included the opportunity to encourage participation from the Baby Boomer population who are now beginning to retire or semi-retire. The Senior Center Fitness Room and Senior Safari programs age limits for participation are currently at 50 years of age and older to encourage active participation and expose younger seniors to our facility. With the exception of Mira Costa College Classes, and grant programs that have age requirements for participation, the remainder of Senior Center programs is offered to adults 55 and older. In October 2008, the Senior Commission approved a revision of the Guidelines for Participation in Senior Center Activities to include seniors 50 and older for participation at the Senior Center. At the December Commission Meeting, Chairman Nelson requested that the Senior Commission review the Guidelines for Participation and Guidelines for Utilization at the Senior Center. Staff was directed to draft a recommended revision to the guidelines, which includes Commission input, and bring them back for review and approval. EXHIBITS: Exhibit 1: Approved Guidelines for Participation - 10/02/08 Exhibit 2: Proposed Revision of Guidelines for Participation - Original with markups 5/07/09 Exhibit 3: Proposed Revision of Guidelines for Participation - Recommended final 5/07/09 Exhibit 4: Guidelines for Utilization - 9/06/90 Exhibit 5: Proposed Revision Guidelines for Utilization - Original with markups 5/07/09 Exhibit 6: Proposed Revision of Guidelines for Utilization - Recommended final 5/07/09 DEPARTMENT CONTACT: Gail Lynn, 760-4682 Gail.Lynn@carlsbadca.gov FOR STAFF USE ACTION: ONLY. APPROVED DENIED CONTINUED WITHDRAWN AMENDED D D aaa CONTINUED TO DATE SPECIFIC CONTINUED TO DATE UNKNOWN RETURNED TO STAFF OTHER -SEE MINUTES a a aa EXHIBIT 1 GUIDELINES FOR PARTICIPATION IN CARLSBAD SENIOR CENTER ACTIVITIES" The Carlsbad Senior Center is a multi-purpose facility designed to assist Older Persons in meeting their social, physical, recreational, and intellectual needs. Activities* at the Center are open to all older persons, regardless of residency, on a first-come-first-serve basis. An older Person, for this purpose, shall be defined as an individual 50 years of age or older. Should registration for various ongoing Center activities* reach capacity and interested Carlsbad Residents are being excluded due to non Resident participation, the Senior Commission will review these "Guidelines for Participation" on a case-by-case basis. All ongoing activities/classes offered at the Senior Center shall have a minimum and maximum enrollment. The minimum and maximum levels of participation will be determined by room capacity, type of activity and negotiation between the staff and the instructor/leader shall work together to advertise and promote the activity. The activity will be given 6 months to bring registration to the minimum enrollment level. If the minimum enrollment level is not met within that time frame, the class/activity will be canceled. *Activities defined herein do not include Mira Costa College Classes or programs with special age requirements or guidelines for participation (i.e. Elder Law Legal Counseling, Congregate, Transportation). Neither does this definition include one time events (i.e. dances, lectures, etc.). H: Approved Guidelines for Participation - 10/02/08 EXHIBIT 2 GUIDELINES FOR PARTICIPATION IN CARLSBAD SENIOR CENTER ACTIVITIES* The Carlsbad Senior Center is a multi-purpose facility designed to assist Older Persons in meeting their social, physical, recreational, and intellectual needs and interests. Activities* at the Center are open to all older persons, regardless of residency, on a first come-first serve basis. Carlsbad residents are the primary focus for the Center activities and programs. An older person, for this purpose the purposes of the Center and these guidelines, shall be defined as an individual 50 years of age or older. Should registration for various ongoing Center activities* reach capacity and interested Carlsbad Residents are being excluded due to non-resident participation, the Senior Commission w4W- may review these "Guidelines for Participation" on a case-by-case basis and modify these as needed. All ongoing or activities/classes offered at the Senior Center shall have a minimum and maximum enrollment. The minimum and maximum levels of participation will be determined by room capacity and the type of activity, aftd negotiation between. One day workshops or multi-class contract classes that do not meet the minimum registration will not be held. The staff and the instructor/leader shall work together to advertise and promote the activity. New activities will be given a minimum level. The activity will be given 6-2 months to bring registration to the minimum enrollment level. If the minimum enrollment level is not met within that time frame, the class/activity wUI may be canceled. 'Activities defined herein do not include the Senior Grant Programs ©f-Mira Costa College Classes or programs with special age requirements or guidelines for participation (i.e. Elder Law Legal Counseling, Congregate, Transportation).fef which separate Guidelines have been developed. Neither does this definition include one time events (i.e. dances, lectures, etc.). H: Proposed Revision of Guidelines for Participation - Original with markups 5/07/09 EXHIBIT 3 GUIDELINES FOR PARTICIPATION IN CARLSBAD SENIOR CENTER ACTIVITIES* The Carlsbad Senior Center is a multi-purpose facility designed to assist Older Persons in meeting their social, physical, recreational, and intellectual needs and interests. Activities* at the Center are open to all 50 years and older, regardless of residency, on a first-come-first-serve basis. Carlsbad residents are the primary focus for the Center activities and programs. An older person, for the purposes of the Center and these guidelines, shall be defined as an individual 50 years of age or older. Should registration for various ongoing Center activities* reach capacity and interested Carlsbad Residents are being excluded due to non-resident participation, the Senior Commission may review these "Guidelines for Participation" on a case-by-case basis and modify these as needed. All activities/classes offered at the Senior Center shall have a minimum and maximum enrollment. The minimum and maximum levels of participation will be determined by room capacity and the type of activity. One day workshops or multi-class contract classes that do not meet the minimum registration will not be held. The activity will be given 2 months to bring registration to the minimum enrollment level. The staff and the instructor/leader shall work together to advertise and promote the activity. If the minimum enrollment level is not met within that time frame, the class/activity may be canceled. 'Activities defined herein do not include the Senior Grant Programs or Mira Costa College Classes for which separate Guidelines have been developed. Neither does this definition include one time events (i.e. dances, lectures, etc.). H: Proposed Revision of Guidelines for Participation - Recommended final 5/07/09 EXHIBIT 4 CDf Carlshari i3<?iiior Coiit^ GUIDELINES TO*. OTILI2ATIOM 0V TBB CARLflBAD .^^ srss.-S'S Non-City sponsored Senior group* (hearing impaired, AARP Chapter activities, etc.) nay be considered to utilize the Center once per fiscal year during the Center's regular hours of operation. The group must be nonprofit and complete and submit to the Senior Center a Facility Use Application. The activity nust be open to all Seniors. The activity cannot displace or interrupt any program offered by the SeniorCenter. Any group not described above that desires to utilize the Senior Canter, once per fiscal year, during regular operating hours, oust complete and submit to the Senior Center a Facility Use Application. The group may be considered only if it does not interrupt or displace programs offered by the Senior Canter and must be authorized to utilize the facilityby action of the Carlsbad Senior Commission. If an application is denied, the decision may be appealed in writing to the Senior Center Coordinator. The next option if the applicant is not satisfied, is to appeal to the Parks and Recreation Director, and then to the Senior Commission. Thefinal appeal may be made to the City Council. Not withstanding the provisions of this document, a Senior Commissioner with majority consent of the Commission may invite individuals, groups, or organizations to visit and/or utilize the Senior Center facility on an appropriate occasion providing the activity does not interrupt or displaceprograms offered by the Center. Passed and approved by the Carlsbad Senior CommisisonSeptember 6, 1990 EXHIBIT 5 GUIDELINES FOR THE UTILIZATION OF THE CARLSBAD SENIOR CENTER The Carlsbad Senior Center operates Monday through Friday from 8:00 AM to 5:00 PM. for the primary purpose of programming providing services and activities for seniors (persons §§ 50 years of age and over). All activities taking place during those hours (Monday through Friday from 8:00 AM to 5:00 PM-F 8-5), except City holidays must be planned and offered by the Carlsbad Senior Center must be approved in advance by the Senior Center Manager. Non-City goverment non-proift sponsored Ssenior groups (hearing impaired, AARP Chapter activities, etc.) may be considered to utilize the Senior Center once per fiscal year a«4 only during the Center's regular hours of operation. The group must be non-profit and complete and submit to the Senior Center a Facility Use Application. The activity must be open to all seniors. The activity cannot displace or interrupt any program offered by the Senior Center. Any group not described above that desires to utilize the Senior Center^-once per fiscal year, during regular operating hours, must complete and submit to the Senior Center a Facility Use Application. The group may be considered for any one day or regularly scheduled meetings as authorized by the Senior Center Manager, only if the proposed activity does not interrupt or displace programs offered by the Senior Center, and must be authorized to utilize the facility by action of the Carlsbad Senior Commission. All City of Carlsbad Facility Use Rules and Regulations will apply. If an application is denied, the decision may be appealed in writing to the Senior Center Manager. The next option if the applicant is not satisfied, is to appeal to the Recreation Services Manager and then to Parks and Recreation Director. The Parks and Recreation Director's decision is final. The final appeal may be made to the City Council. Notwithstanding not withstanding the provisions of this document, a Senior Commissioner with majority consent of the Commission may invite individuals, groups, or organizations to visit and/or utilize the Senior Center facility on an appropriate occasion providing the activity does not interrupt or displace programs offered by the Center. H: Proposed Revision Guidelines for Utilization - Original with markups 5/07/09 EXHIBIT 6 GUIDELINES FOR THE UTILIZATION OF THE CARLSBAD SENIOR CENTER The Carlsbad Senior Center operates Monday through Friday from 8:00 am to 5:00 pm for the primary purpose of providing services and activities for seniors (persons 50 years of age and over). All activities taking place during those hours Monday through Friday from 8:00 am to 5:00 pm except City holidays must be approved in advance by the Senior Center Manager. Non-City government non-profit senior groups (hearing impaired, AARP Chapter activities, etc.) may be considered to utilize the Senior Center only during the Center's regular hours of operation. The group must be non-profit and complete and submit to the Senior Center a Facility Use Application. The activity must be open to all seniors. The activity cannot displace or interrupt any program offered by the Senior Center. Any group not described above that desires to utilize the Senior Center during regular operating hours, must complete and submit to the Senior Center a Facility Use Application. The group may be considered for any one day or regularly scheduled meetings as authorized by the Senior Center Manager, only if the proposed activity does not interrupt or displace programs offered by the Senior Center. All City of Carlsbad Facility Use Rules and Regulations will apply. If an application is denied, the decision may be appealed in writing to the Senior Center Manager. The next option if the applicant is not satisfied, is to appeal to the Recreation Services Manager and then to Parks and Recreation Director. The Parks and Recreation Director's decision is final. H: Proposed Revision of Guidelines for Utilization - Recommended final 5/7/09