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HomeMy WebLinkAbout2005-09-19; Agricultural Conversion Mitigation Fee Committee Ad Hoc; MinutesPage 1 Minutes of: Agricultural Conversion Mitigation Fee Ad Hoc Citizens Advisory Committee Type of Meeting: ORGANIZATIONAL Time of Meeting: 9:00 A.M. Date of Meeting: September 19, 2005 Place of Meeting: FARADAY CENTER-ROOM 173-A MEETING MINUTES Chairperson Nygaard called the meeting to order at 9:00 a.m. Committee Members Present: Irv Roston - Retired, Julie Baker-Planning Commission Representative, Richard Erhardt-Chairman of the Beach Preservation Committee, Julie Nygaard-retired City Councilwoman, Eric Larson-Executive Director of the San Diego County Farm Bureau, Ken Alfrey-Board Member of the Agua Hedionda Lagoon Foundation and Hope Wrisley-Community Leader. Committee Members Absent: Deborah Ruddock (non-voting member)-Project Manager for the California Coastal Conservancy, Staff Members Present: Chris DeCerbo, Principal Planner Elaine Blackburn, Senior Planner Approval of Minutes: It was moved and seconded to accept the Minutes of the meeting of August 30, 2005, and by consensus, the minutes were approved as submitted. The committee discussed a number of agricultural related issues, such as how much agricultural land is still available in the City of Carlsbad, the location of those lands, and the various ways grants could be used to further their existence. Facilitator Jim Boylan reviewed the agreements reached at the last meeting and summarized the key points regarding the building of a solid framework, within which this committee will operate: • The amount of funds currently available is approximately $6,000,000.00 and Staff is going to update the forecast for what development will produce additional funding over the period of “build-out.” • The equitable consideration of all applicable categories within the scope of this committee. • Defining the term “equitable”, in terms of the charge of this committee. • Deliver clear and coherent messages when soliciting grant applications. AGREEMENTS/OPERATING PROCEDURES Role of Committee Members: Member Wrisley asked for a discussion regarding recusal. After a brief discussion, it was agreed that disclosure, rather than recusal, would be satisfactory. It was also agreed that a speaker’s time could be extended beyond the three minute time allowance, at the discretion of the Chair. For clarification, Ms. Blackburn assured the committee that City Staff is available to assist them in any way they can. Typically, any time any member of a City committee requests information or materials, staff makes every attempt to provide the information in a timely manner. As a matter of policy, staff will also ensure that all information or materials requested by and provided to one member will be provided to all members. An agreement was reached that any such requests for information or materials by a committee member should be requested through the Chair. Page 2 Minutes of: Agricultural Conversion Mitigation Fee Ad Hoc Citizens Advisory Committee Type of Meeting: ORGANIZATIONAL Time of Meeting: 9:00 A.M. Date of Meeting: September 19, 2005 Place of Meeting: FARADAY CENTER-ROOM 173-A It was also agreed that one of the elements to be included in the structure of this committee, is to make certain that there is room for project applicants who may have fewer formal resources for proposal preparations than more formally organized groups and to provide adequate guidance for them through the application process. COMMITTEE ROAD MAP Charge of the COMMITTEE Promote equitable distribution of the funds among the four categories of the “Charge Of The Committee.” • Preserve a portion of the available funds for future grants in the years to come. • Request a projection, by Staff, of the lands that will be converted over the next few years, and the money that will be coming to the Committee to distribute. Brainstorming: Ideas • Every idea is worth hearing. • Be creative, not judgmental. What is the committee looking for from applicants? • This process can only be changed before the committee begins its tasks. • The creation of an application form. Ideas will come from existing documents and will be discussed and approved at a future date. Goals: “Bang for the buck.” • Magnify the benefits - Find ways to preserve funding for future applicants • Investing versus spending - Possible creation of trust fund/endowment. There is currently a finite amount of grant money available. • Exercise creativity · Ensure that funds are used for projects that would not otherwise receive funding or not receive timely funding. · Seek partners (matching funds). · Seek projects that will honor Carlsbad’s history. · Do not overlook Acquaculture and related Ag-tourism and eco-tourism. · Seek projects that will create multiple impacts. · Seek projects that will create lasting benefits for Carlsbad. • Establish the committee’s flexibility (flexible framework) Recess: 10:04 a.m. Meeting resumed: 10:10 a.m. CRITERIA FOR PROJECT EVALUATION Page 3 Minutes of: Agricultural Conversion Mitigation Fee Ad Hoc Citizens Advisory Committee Type of Meeting: ORGANIZATIONAL Time of Meeting: 9:00 A.M. Date of Meeting: September 19, 2005 Place of Meeting: FARADAY CENTER-ROOM 173-A Criteria: • Evidence that applicants can do what is proposed • Identify tracking measures • Benefits must be defined and must have a lasting benefit to the citizens of Carlsbad. • Identify weighting factors • Matching funds (or other resources) preference • Multiplier effects · Evidence of applicant’s prior fund seeking efforts and the results, whether positive or negative • Require proof that project can be permitted and accomplished • Require a detailed Financial Plan along with a detailed budget for the project • Require a listing of person(s) operating the applicant’s organization • Require a statement regarding the number of people that will be positively impacted • Require a complete history of the applicant’s organization • Establish applicant categories and different standards, as well as minimum and maximum grants. • Encourage applicants to use the City Staff as contact(s) for information and assistance regarding their applications • Encourage applicants to attend informational workshops (put on by staff) on application preparation or seek method(s) of alternative information gathering • Require a paper review as an alternative to presentations · Possibility of the formation of a sub-committee to screen applications • Require concise application forms • Establish a fund for small projects (under $100.00 - $200.00?) • Establish fiduciary responsibilities of applicants Follow-up: • Staff to obtain application forms for review · Housing and Redevelopment Department (CDBG) - Frank Boensch · Community Activities Grants - Cheryl Gerhardt PUBLIC COMMENT: Chairperson Julie Nygaard, opened the Public Hearing. Having received no requests to speak, from the public, Public Comment was closed. Chairperson Julie Nygaard adjourned the meeting at 11:49 a.m. RESPECTFULLY SUBMITTED: Carol A. Cruise, Minutes Clerk