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HomeMy WebLinkAbout1967-11-06; Civic Center Building Committee Ad Hoc; MinutesCITY OF CARLS1 Minutes: Date of Meeting: Time of Meeting: ae Civic Center Building Commit' November 6, 1967 - • 4:00 'P.M. Council Chambers The meeting of the Carlsbad Civic Center Building Committee was called to order by Chairman Helton. Members of the Committee present were Councilmen Neiswender and Dunne, C. R. Helton, E. J. Jose, J and A. H. Peterson. Also present were City Manager Mamaux and Architects Weber & Edwards. The City Attorney was .present at 4:20 P.M. APPROVAL OF MINUTES Minutes of 1967, were the regular approved as meeting held presented. October 25 Neiswende Dunne Helton Jose Peterson r Report on Bid Negotiations. Proposed Order #1, dated November 6, 1967, was by Architects Weber & Edwards. Nine ( were included in the change order, m a k reduction of $45,158:00 in the contrac Also presented was a Cost 'Analysis for Carlsbad Administrative Offices, dated 1967. Mr. Edwards stated negotiations with the subcontractors rather than th contractor, however, permission was gi general contractor. Change presented 9) items ing"'a total t price, the November 6 were made e.general ven by the In analyzing the costs, the Base Bid of $449,767. less Alternates 1, 2 and 3 totaled $415,053.00. By deducting Change Order #1 in the amount of •$45,158.00 the contract price would be $369,895. The architects fees in the amount of $29,591.00 were added to the contract price, making the total cost of construction $399,486. Chairman Helton stated he was concerned with the landscaping being omitted. Chairman Helton was informed decision of the Committee at have the sprinkler system included in the contract, placing of plants handled reation Commission, with the doing the actual planting. that it was the the last meeting to and soil preparation and the purchasing and by the Parks and Rec- Parks Department Mr. Cliff Billat, 2681 Chairman if he did not could be built without Ocean St. , asked the feel that a building Devil Grass being planted? The Chairman stated he was sure the building could be built without landscaping, however, he felt landscaping made an addition to any struc- ture. The City Manager suggested that the Architects review all the items listed on the change order prior to discuss ion on individual items. In discussing the items listed on the chang-e order, the Architects informed" the Committee x -2- * ******** \ \ * »* \ \<\v>N, "* \ ^\ "* ** \ Name '» v%*^ "%» of ^(<& \;1 they revised the electrical fixtures and wiring. Originally they planned to have the fixtures re- cessed, now they are considering brackets. The primary conductors have been changed from copper to aluminum; the number of lighting fixtures have been reduced and the major portion of .ground fixtures have b.een deleted, with 23 bracket lights being substituted. This reduction in fixtures will give sufficient Tight, but will not be quite as effective. Mr. Jose stated at the last meeting the Architect mentioned the cost of the fixtures being higher than they anticipated and they felt this cost could be reduced: Mr. Weber informed the Committee this was true and they are still attempting to get recessed lighting fixtures rather than bracket fixtures. Discussion was again -given to the total cost of the project. In addition to the $399,486.00, the sum of $38,940.00 would have to be added for furniture and fixtures, making a total of $438,426.00, and the cost of financing the pro- ject would bring the total amount of the project up to approximately $484,000. The City_Manager poin sultants have been us Using the $484,000 fi approximately $25,000 are three ways in whi (1) Delete more items Authorize issuance of $484,000.00; and (3) the balance could be Fund. ted out the Financial Con- ing the figure of $460,000. gure would mean the cost is over the $460,000. There ch this could be handled - . from the contract; (2) bonds in the amount of Finance $460,000.00, and contributed from the General Mr. Billat asked if it would not be advantages to rebid the project? The City Manager pointed but the nine (9) bid responses were very competitive. Also there is a time element involved as far as the State is concerned. After July 1, 1968, the City will have to pay rent to the State at the rate of $650.00'per month. Mr. Billat stated it was his opinion instead of being concerned about vacating the building by July, 1968, the specifications should on the basis of the c.hange order, and rebid. be redone the project Consideration was had as to the length of time involved if the project were.rebid,-and it was estimated it would mean an additional 90 days del ay. Richard Osburn, Building Inspector, was present and informed the Committee he was not in favor of aluminum conduits. The use of aluminum has not been working out satisfactorily, and the San Diego Gas & Electric Co. can verify this fact. -3- Name Member Mr. Billat further stated he felt the main-factor to be considered was if the bui1 ding will be functional - notthe aesthetics. .; ~ - ' ' J Mrs. Betty Wollrich.was present and stated as long as the discussion is open to the public she would 1 i k"e to state she felt a very sincere effort had been made by the architects to reduce the amount of the contract, and she was not in favor of taking out the aesthetic features. The City Manager pointed out the architects were instructed by the City Council to design a build- .ing that would be compatible with the Library building. Cmn. Neiswender stated the Committee is concerned with approximately $25,000. If the carpeting were eliminated this would be a savings of $15,000.00, and perhaps some of the furniture could be eliminated.- It was the Building Inspector's opinion the City would not be saving money be installing tile instead of carpeting, due to the maintenance cost of tile. Mr. Edwards suggested perhaps the air conditioning equipment could be eliminated at the present time and forced air used. The ducts and insulation could be installed in the building at the time of construction, and then the equipment could be installed at a later date. Cmn. Dunne installed. felt at least one flag pole should be The architects informed the Committee the reason the two flag poles were eliminated was in dis-' cussing the change order with the City Attorney he felt there would be citizens who would be interested in donating the flag poles. The change order as presented' is a firm commitment. By motion of the Committee Change Order #1 was accepted as submitted. The Building Inspector inquired as to whether the change order'included the aluminum wiring, and the architects stated it did; however, they would be happy to go' over this phase with the Buildinglnspector. Mr.- -Peterson asked if a total figure could be established,at this time, eliminating the air conditioning equipment? The architects stated they were unable to state a figure at this time, however, they would con- tact the engineering firm and have the figure for the Committee tomorrow. The City Manager suggested the Committee estab- lish a time when the equipment should be install Neiswender Dunne Helton Jose P.eterson x x |x • • -4-. * " P • . '" ' ed, as he felt it was very necessary. , . • Cmn. Dunne again stated he felt a flag pole shoul be installed, and offered the following motion: That the motion accepting Change Order #1 as .presented be amended to delete Item #6: The motion was seconded by Mr. Jose. Two "Ayes" and Three "Noes". The motion died for lack of a majority vote. It was the general concensus of the Committee the flag pole could be installed without the cost being added to the contract price. The City Attorney stated he would like to clarify a point'- it was his understanding the Committee was .in favor of deleting the air conditioning equipment in order to bring the total cost of the bond issue at $460,000. . ' The architects informed the Committee they would have the cost of the equipment for the Committee tomorrow. By proper motion the meeting was adjourned at 5:30 P.M. to Tuesday, November 7, 1967 at 3:45 P.M. - . ' Respectfully submitted, //? /^ V/ l6U,*t*& ^-t^^^^LS MARGARET E. ADAMS Recording Secretary - Name Y%V%°< **$&y&>.Member '&%& °to , • ,'