HomeMy WebLinkAbout1971-01-20; Encina Joint Advisory Committee Ad Hoc; Minutesc
MINUTES OF
VISTA-CARLSBAD-BUENA-SAN MARCOS SEWERAGE SYSTEM
January 20, 1971
Present: Carlsbad:
Vista:
Buena:
San Marcos:
County:
David Dunne, Glenn McCotnas, Jack Arnold,
Hunter Cook
Troy Doan, Eugene Asmus, Richard Titera
None
Jim McKay, Stanley Mahr
Charles B. Oldsen
Guests: Dick Hanson, Leucadia County Water District, Jack Kubota,
Carlsbad Municipal Water District, and Mark Schneider,
Encina Sanitation District
Absent: Bill Craven and unnamed replacement for Chester Bientema
1. Review and Approval of Minutes of December 16, 1970.
Approved as submitted.
2. Operation and Maintenance Report for December.
The report was reviewed. No unusual occurrences were noted.
Mr. Oldsen commented on the fact that infiltration had increased
the month flow approximately 10%. There had been minor disturbances
to the primary digester due to a breakdown at the Burroughs Plant.
Burroughs has taken action to prevent a reoccurrence in the future.
3. Discussion of Proposed Master Plan Study.
The preliminary draft of the proposed master plan study and related
work was reviewed by the Committee. It was suggested that a study
be prepared by Brown and Caldwell as extra work under the engineer-
ing services contract. The cost to prepare the study would be
approximately $30,000 to $35,000, with an additional $8,000 to
$9,000 cost to prepare the operations and maintenance manual for
the plant.
The Committee suggested that an additional item be included
for the consultant to review the administrative and governing
structure of the Joint Sewerage System and to make recommendations
regarding various alternate methods available for efficient opera-
tion.
A discussion of Brown and Caldwell's capabilities for preparing
this type of study revealed that they have specialized talents in
this field. In preparing the report they would obtain input from
each user. One hundred copies of the report would be submitted.
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Upon proper motion (Mahr-Asmus), the staff will finalize
the scope and details of the proposed work and will obtain a
cost figure from Brown and Caldwell. This information will be
forwarded to the several owners for approval prior to the next
meeting of the Joint Advisory Committee.
4. Joint System Annual Outside Audit Report.
The outside audit report was discussed. Mr. Oldsen pointed
out some apparent typographical errors on Page 3 and questioned
the payment of property taxes shown. The administrator will dis-
cuss these items with the auditor, and present comments to the
Committee at the next meeting.
Further consideration of the report was deferred to the next
meeting (Mahr-McKay).
5. Updating of Supplemental Agreement.
The Committee directed the staff by proper motion (Asmus-McKay)
to investigate with our attorney the possibility of preparing an
updated agreement clarifying and simplifying the present amended
document. The revised agreement is to include a revision to the
method of cost sharing for the Buena Vista pump station and to
clarify the matter of pay for attendance at committee meetings.
6. Status Report on jPrpposed Connection of Encina Sanitation
District to the joint System.
Mr. Kubota spoke to the Committee briefly concerning the
progress of Encina Sanitation District's plans for connection.
They are working with the County in determining criteria. They
are also investigating the possibility of utilizing existing
sewer facilities at San Elijo. In order to make a determination
as to which way they will go, they will need to know the condi-
tions under which they would be permitted to utilize joint System
facilities. No decisions were made.
7. Set Date for Next Meeting.
The next meeting will be held February 17, at 9 a.m.
Respectfully submitted,
HUNTER T. COOK
Recording Secretary
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