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HomeMy WebLinkAbout1973-11-21; Encina Joint Advisory Committee Ad Hoc; Minutesd Minutes of JOINT ADVISORY COMMITTEE Encina Water Pollution Control Facility November 21 , 1973 Cha i rman, Ed St i1es Vice-Chairman, Stanley Mahr Present: Guests: Buena: • Carl sbad: Enci ni tas: Leucad ia: San Diego County San Marcos Vista: Ed Stiles, Bill' Dominguez Dave Dunne, Paul Buss.ey, Lew Chase Tim Flanagan, Mary Anne Carson Mark Schneider, Jack Kubota Dick Hanson Chuck Oldsen Stanley Mahr, Jim McKay Ken A.nnin, Jere Jarrel 1 , . Paul Pressman Brown & Caldwell: Garr M. Jones, Lynn Hartford Neste, Brudin, S- Stone: John Williamson Engineering-Science: Dick Deussen League of Women Voters: Ruth Honnold, Jane Skotnicki, Pat Sharp Blade Tribune: Mike Hart .1 . Minutes of October, 1973 meeting Minutes of October 17 meeting were approved as submitted. .A motion -was passed (Annin-Mahr) stating that tapes of the JAC meetings should be kept indefinitely. Cost of the tapes will be charged to JAC 2. Operations and Maintenance Reports Mr. Oldsen reported that the October flow is down. Leucadia was not able to pump into the system. Vista,Carlsbad, and Buena are also down, with San Marcos up. Significant items included: a) October 1973 sewage flow was 6.06 which is .71 above October, 1972 flows. b) The operation and maintenance costs for October, 1973 were well below the prorated budget. 3. Review of Seventh Supplement to Basic Agreement Lynn Hartford of Brown £• Caldwell explained to the Committee that the Phase III project has a "G" priority on the grant list. Because of this priority, there probably will be no funds available for Phase ill. Mr. Hartford suggested that the JAC committee try to get the priority changed, and that \*te Committee has several w^s to make this attempt because the list will not be adopted until January. The Committee was also informed that Brown and Caldwell will need $24,000 more to get the project report done on Phase III. The first $26,000 was for preliminary engineering only. It was suggested that references to ownership and voting rights be deleted from the 7th supplement so that Brown and Caldwell could go ahead with their contract. A motion was made (Annin- Dunne) that the following changes be made to the Seventh Supplement: • . 1. The Title be changed to read: Seventh Supplement to Basic Agreement for Engineering Services for Phase III Expansion of Encina Water Pollution Control Facility. 2. Page 4; items E S- F be deleted, and Item G. be changed to E. 3. Page 6; lines 16 & 17 be deleted and rewritten to read.as follows: ...the following proportions: Vista, 29%; Carlsbad, 24.95%; Buena, 4.51%; and San Marcos, 17.45%. 4. Page 7; Section 5-delete entirely. 5. Pages 8, 9, & 10; Section 6-delete entirely. 6. Page 10; Section 7-renumber to Section 5. The motion was passed with a no vote from Jim McKay of San Marcos. It was decided that the 7th Supplement, when revised and received by the member agencies be presented to each Counci1/Board for their consideration. A motion (Dominguez, Jerrold) that a special meeting be held soon to draft an 8th Supplement,incorporating the provisions deleted from the 7th Supplement, and providing Leucadia and Encinitas full partnership in EWPCF, was passed. The date for this special meeting was set for'November 28, 1973 at 9:00 A.M. at the Encina facility. It was suggested by Mr. Kubota that copies of the new guidelines from the State Water Resources Board, spelling out how to resolve money problems, be made availabe to those who will be attending the special meeting. » 4. Discussion of Progress made on Phase MA Enlargement Project. Dick Hanson of LCWD stated that the estimate on the Enlargement from Weardco was $402,000. Gar Jones of BC stated that their estimate was $302.000 and that he could not account for the difference. The Committee was informed that Weardco has offered to sit down and explain their figures. Dick Hanson pointed out the urgency in getting this problem solved. In order to speed up the process, a motion (Chase-Herrold) was passed setting a date- Friday, November 23, at 9:00 A.M. at the Encina Facility. The date for this meeting was later changed to November 26, at the same place and time. This special staff meeting will resolve the contractual amount. c oand Projected Flows of Partrcii5. Review of Existing and Projected Flows of Participating Agencies *The flow projections are incomplete again due to the failure of San Marcos to make a report. It was again pointed out that the projections are useless unless every agency participates. 6. Report of Progress Made on the Construction of the 1972 Enlarge- ment of Encina Water Pollution Control Facility and Extension of Ocean Outfal1. The enlargement is going along well, and will be finished early in December. The 1-ast pipe will be laid Monday or Tuesday. However, the plant construction is moving along slowly. 7. Discussion of Probable Need to Borrow Funds to Meet Cash Flow Needs for Plant Enlargement and Outfall Extension Contracts. Dick Hanson reported to the Committee that, at this time, it is impossible to borrow on grant anticipation. He stated that LCWD and Encinitas would continue to fund to the "best of their ability if the other owners would agree to pay the interest lost by LCWD and Encinitas. Mr. Oldsen indicated that the grant funds should be coming through shortly and that this would probably preclude the need to borrow funds. A motion was passed (McKay-Dominguez) to the effect that the agencies will pay the interest based on an average interest rate of three banks as of the day in question, if it becomes necessary for the funds to be borrowed. 8. Request by Vista to D'scuss Possibility of Owners Jointly Contact- ing Local State Legislators for Assistance in Increasing Grant Elig ible Populat ions. The Committee was informed that the formula used for the Encina Basin did not give an accurate projection of population figures. It was suggested that these facts be presented in report form to the Committee. 9. Progress Report on Interim Chemical Treatment Investigation Chuck Oldsen stated that there is. nothing new to report. Equipment delivery has been delayed, but they expect to be operational by January. 10. Review and Approval of Third Supplement to Agreement for Interim Connection by Leucadia County Water District After some discussion on the method of computing "average" flows rate- (lines 9 through 16, Page 2 of the Agreement), a motion was passed (McKay-Stiles) to leave these lines unchanged. The agreement is to be independently submitted to each agencies' Counci1/Board for approval. 11. Set Date for Next Meeting The next regular meeting was set for TUESDAY, December 18, at 9:00 AM. Respectfully submitted, ^C/2<&0i****^av^ Flanagan