HomeMy WebLinkAbout1973-11-21; Encina Joint Advisory Committee Ad Hoc; Minutesd
Minutes of
JOINT ADVISORY COMMITTEE
Encina Water Pollution Control Facility
November 21 , 1973
Cha i rman, Ed St i1es Vice-Chairman, Stanley Mahr
Present:
Guests:
Buena: •
Carl sbad:
Enci ni tas:
Leucad ia:
San Diego County
San Marcos
Vista:
Ed Stiles, Bill' Dominguez
Dave Dunne, Paul Buss.ey, Lew Chase
Tim Flanagan, Mary Anne Carson
Mark Schneider, Jack Kubota
Dick Hanson
Chuck Oldsen
Stanley Mahr, Jim McKay
Ken A.nnin, Jere Jarrel 1 , . Paul Pressman
Brown & Caldwell: Garr M. Jones, Lynn Hartford
Neste, Brudin, S- Stone: John Williamson
Engineering-Science: Dick Deussen
League of Women Voters: Ruth Honnold, Jane Skotnicki, Pat Sharp
Blade Tribune: Mike Hart
.1 . Minutes of October, 1973 meeting
Minutes of October 17 meeting were approved as submitted. .A motion
-was passed (Annin-Mahr) stating that tapes of the JAC meetings
should be kept indefinitely. Cost of the tapes will be charged
to JAC
2. Operations and Maintenance Reports
Mr. Oldsen reported that the October flow is down. Leucadia
was not able to pump into the system. Vista,Carlsbad, and Buena
are also down, with San Marcos up.
Significant items included:
a) October 1973 sewage flow was 6.06 which is .71 above October,
1972 flows.
b) The operation and maintenance costs for October, 1973 were
well below the prorated budget.
3. Review of Seventh Supplement to Basic Agreement
Lynn Hartford of Brown £• Caldwell explained to the Committee that
the Phase III project has a "G" priority on the grant list. Because
of this priority, there probably will be no funds available for
Phase ill.
Mr. Hartford suggested that the JAC committee try to get the priority
changed, and that \*te Committee has several w^s to make this
attempt because the list will not be adopted until January.
The Committee was also informed that Brown and Caldwell will
need $24,000 more to get the project report done on Phase III.
The first $26,000 was for preliminary engineering only.
It was suggested that references to ownership and voting rights
be deleted from the 7th supplement so that Brown and Caldwell
could go ahead with their contract. A motion was made (Annin-
Dunne) that the following changes be made to the Seventh
Supplement: • .
1. The Title be changed to read: Seventh Supplement to Basic
Agreement for Engineering Services for Phase III Expansion
of Encina Water Pollution Control Facility.
2. Page 4; items E S- F be deleted, and Item G. be changed to E.
3. Page 6; lines 16 & 17 be deleted and rewritten to read.as
follows: ...the following proportions: Vista, 29%;
Carlsbad, 24.95%; Buena, 4.51%; and San Marcos, 17.45%.
4. Page 7; Section 5-delete entirely.
5. Pages 8, 9, & 10; Section 6-delete entirely.
6. Page 10; Section 7-renumber to Section 5.
The motion was passed with a no vote from Jim McKay of San Marcos.
It was decided that the 7th Supplement, when revised and received
by the member agencies be presented to each Counci1/Board for their
consideration.
A motion (Dominguez, Jerrold) that a special meeting be held soon
to draft an 8th Supplement,incorporating the provisions deleted
from the 7th Supplement, and providing Leucadia and Encinitas
full partnership in EWPCF, was passed. The date for this special
meeting was set for'November 28, 1973 at 9:00 A.M. at the Encina
facility. It was suggested by Mr. Kubota that copies of the new
guidelines from the State Water Resources Board, spelling out how
to resolve money problems, be made availabe to those who will be
attending the special meeting.
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4. Discussion of Progress made on Phase MA Enlargement Project.
Dick Hanson of LCWD stated that the estimate on the Enlargement
from Weardco was $402,000. Gar Jones of BC stated that their
estimate was $302.000 and that he could not account for the
difference. The Committee was informed that Weardco has offered
to sit down and explain their figures. Dick Hanson pointed out
the urgency in getting this problem solved. In order to speed
up the process, a motion (Chase-Herrold) was passed setting a
date- Friday, November 23, at 9:00 A.M. at the Encina Facility.
The date for this meeting was later changed to November 26, at
the same place and time. This special staff meeting will resolve
the contractual amount.
c oand Projected Flows of Partrcii5. Review of Existing and Projected Flows of Participating Agencies
*The flow projections are incomplete again due to the failure of
San Marcos to make a report. It was again pointed out that the
projections are useless unless every agency participates.
6. Report of Progress Made on the Construction of the 1972 Enlarge-
ment of Encina Water Pollution Control Facility and Extension of
Ocean Outfal1.
The enlargement is going along well, and will be finished early
in December. The 1-ast pipe will be laid Monday or Tuesday.
However, the plant construction is moving along slowly.
7. Discussion of Probable Need to Borrow Funds to Meet Cash Flow
Needs for Plant Enlargement and Outfall Extension Contracts.
Dick Hanson reported to the Committee that, at this time, it is
impossible to borrow on grant anticipation. He stated that
LCWD and Encinitas would continue to fund to the "best of their
ability if the other owners would agree to pay the interest lost
by LCWD and Encinitas. Mr. Oldsen indicated that the grant
funds should be coming through shortly and that this would
probably preclude the need to borrow funds. A motion was passed
(McKay-Dominguez) to the effect that the agencies will pay the
interest based on an average interest rate of three banks as of
the day in question, if it becomes necessary for the funds to
be borrowed.
8. Request by Vista to D'scuss Possibility of Owners Jointly Contact-
ing Local State Legislators for Assistance in Increasing Grant
Elig ible Populat ions.
The Committee was informed that the formula used for the Encina
Basin did not give an accurate projection of population figures.
It was suggested that these facts be presented in report form to
the Committee.
9. Progress Report on Interim Chemical Treatment Investigation
Chuck Oldsen stated that there is. nothing new to report. Equipment
delivery has been delayed, but they expect to be operational
by January.
10. Review and Approval of Third Supplement to Agreement for Interim
Connection by Leucadia County Water District
After some discussion on the method of computing "average" flows
rate- (lines 9 through 16, Page 2 of the Agreement), a motion
was passed (McKay-Stiles) to leave these lines unchanged. The
agreement is to be independently submitted to each agencies'
Counci1/Board for approval.
11. Set Date for Next Meeting
The next regular meeting was set for TUESDAY, December 18, at
9:00 AM.
Respectfully submitted,
^C/2<&0i****^av^
Flanagan