HomeMy WebLinkAbout1974-04-17; Encina Joint Advisory Committee Ad Hoc; Minutesw •
MINUTES OF
JOINT ADVISORY COMMITTEE
Encina Water Poll'ution Control Facility
April 17, 1974
Chairman, Ed Stiles Vice-Chairman, Stanley Mahr
Present: Buena: Ed Stiles, Bill Dominguez
Carlsbad: Tim Flanagan, Dave Dunne, Ron Beckman,
Lew Chase
Encinitas: Mark Schneider, Jack Kubota
San Diego County: Chuck Oldsen, George L. Long, Sr.
Leucadia: Richard Hanson
San Marcos: Jim McKay, Stan Mahr
Vista: Paul Pressman, Joseph Zapotocky,
Robert Foo, Wayne Elliott
Guests: Brown & Caldwell: Eric Mische
City of Oceanside: Al Ruden, Richard Aldrich
Attorney: Alexander Bowie
1. New Member Introduced
Bob Foo was introduced as the new member from Vista.
2. Minutes of March 27 Meeting
The minutes of the last meeting were corrected on last page, item 8
regarding "Vista would be free to hire Brown and Caldwell after..."
The entire sentence was taken out.• Motion passed (Zapotocky-Dunne)
to approve the minutes as corrected.
3. JAC Invitation to Alexander Bowie to Speak on Possible Reorganization
Alexander^ Bowie addressed the group and gave a brief history of joint
powers agreements, including current and pending legislature. Other
agencies have a board of directors who would hold an election on bonds
for financing, or (if election failed) they could go to the Regional
Water Quality Control Board and declare that it was an emergency need
and then issue bonds directly from the joint powers entity. A letter
from Mr. Bowie on the subject of organization of regional areas was
distributed to the members in the agenda, packet. Basically, to form
a separate entity, you can: go through the legislature and merge
existing entities; special action of the legislature; or pick form
of agency and go through LAFCO, which would include an EIR, etc.
Mr. Stiles suggested the formation of a committee with a member from
each agency; they would first review any information such as this
being given, (in the future) so as not to interrupt the regular
meeting. This was made in the form of- a motion (Mahr-Zapotocky)
which was approved. Members are: Chase, Hanson, Kubota, Mahr,
Zapotocky, Oldsen, Stiles.
JAC
April 17, 1974 • . .
Page 2
4. Request by Oceanside to Continue to Use Temporary Connection to
Encina Sewerage System
Oceanside asked for extension of their temporary connection. Mr.
Oldsen recommended serving them for as long as we can without
jeopardizing other capacity. The reason for the extension is that
Oceanside is behind on the construction of their sewage treatment
facilities. The extension would need to be for at least one year.
Motion passed (McKay-Dominguez) that JAC accept the request as
presented. Paul Pressman was directed to draft an amendment to
the agreement.
5. Operations and Maintenance Reports
Phase II is approximately 44% complete; IIA is approximately 30%.
Burroughs was within limits; a grease trap at Denny's that had not
been cleaned showed the need to watch that industrial waste discharge
permits are complied with when .maintenance is necessary.
There was a delay in ocean monitoring because of rough water.
Septic tank volumes are continuing to decrease. Routine operation
maintenance and inspection were conducted.
Cost accounting is creeping ahead of pro-rated budget. Flow projections
have gone down.
6. Review of Final Operation & Maintenance Budget for FY 1974-75
Chuck Oldsen review minor changes since last draft (5% salary increase,
increase in contingency fund). Vista and Carlsbad are paying for
insurance for pumping stations as sole owners. Encina treatment
charge was changed (mistake in calculations). The reality of a 5%
salary increase was discussed. There could be a $5,000 difference
if increase was'7.5%. Mark Schneider requested that the committee
review the budget and report back to JAC on exactly what the money
is expended on. This was put in the form of a motion (McKay-Dominguez)
which was passed; a meeting of the committee was set for April 30 at
9:00 AM.
Jim McKay said that all items in Section B except #1 are based on
ownership and not flow projections. This was to be discussed by
the committee and reported back to JAC.
7. Consideration for Approval of Seventh Supplement
This supplement was originally provided to contract for preliminary
engineering services for Phase III by Brown and Caldwell. Then it
broadened out to include ownership rights for Leucadia and Encinitas,
membership on JAC, etc. New Section 5 provides for construction, for
fixed maximum sum for Brown and Caldwell's work (first 4 phases) with
the balance to be payable under proportionate ownership after construc-
tion. In Section 5, a new item is the approval by agencies before the
JAC
April 17, 1974 . ' •
Page 3
7. Consideration for Approval of Seventh Supplement, cont.
award of a contract. The original section on JAC was modified to
include Leucadia and Encinitas as members, continue system with
regard to Units I & J, and provide for $25 per meeting attendance
fee (maximum $50 per month).
It was clarified that Leucadia and Encinitas would have identical
rights as other owners except any change between owners is only in
percentage of ownership.
Mr. Hanson requested that a statement be added that all parties,
including Leucadia and Encinitas, will now be parties to all those
agreements set forth in the recitals. Also, he said that Section 5
regarding construction of Phase III should not be part of this
supplement. He wanted to see Brown and Caldwell's report before
deciding on construction. Mr. Pressman said that the purpose of
Section 5 was to avoid a later agreement authorizing administrator,
construction award, etc. It was moved (Dominguez-Dunne) to strike
Section 5 of the agreement on the construction administrator and
addition of provision asked for by LCWD and pick them up in a sub-
sequent agreement. The motion did not pass.
After considerable discussion, Paul Pressman advised and recommended
that Section 5 be deleted with the motion being to approve the April
10 draft, deleting Section 5 and adding an amendment regarding all
parties being equal. This motion (Zapotocky-McKay) passed.
8. Review of Proposed Agreement between Vista and Brown and Caldwell
for Service Relative to Phase III Enlargement •
Mr. Pressman explained that the agreement provides for engineering
services to be provided in 8 phases. Fees are time and materials
with a maximum of $55,000 for the first 4 phases and the succeeding
phases will be paid on a percentage of final contract cost, based on
ASCM Manual. The first 4 phases must be completed by January 1975.
Discussion regarding funding of project: all ocean discharge projects
were rated last year at an H priority, when funds were available only
for those projects rated through E. However, that was pending establish-
• ment of NPDES waste discharge permit system. When that was approved
and adopted, the new projects were requested to be elevated to a
priority D. The preliminary draft of the NPDES proposal was given
to each member and it was requested that a meeting be made in order
to go over the proposal. The committee will meet on May 2 at 9:00 AM
at Encina.
Motion passed (Chase-McKay) that JAC approve the form of the agreement
between VSD and Brown and Caldwell.
JAC
April 17, 1974
Page 4
9. Other Business
Information on how the committee membership functions and the phone
numbers of members was distributed by Mr. Oldsen. Changes were:
Frank Meyer was replaced by Bob Foo; Don Todd is alternate for Vista.
Port repair: The problem was located at the end of the old outfall
diffuser'section. Repairs will cost approximately $30-40,000. An
explanation of the problem and a write-up will be presented, hopefully
at the next meeting. Brown and Caldwell are preparing a description
of what is to be done. It will take a change order which must be
approved by JAC.
10. Next Meeting
Date for.next meeting was set for May 15, 1974.
Respectfully submitted,
Tim Flanagan
TCF/de