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HomeMy WebLinkAbout1974-04-17; Encina Joint Advisory Committee Ad Hoc; Minutesw • MINUTES OF JOINT ADVISORY COMMITTEE Encina Water Poll'ution Control Facility April 17, 1974 Chairman, Ed Stiles Vice-Chairman, Stanley Mahr Present: Buena: Ed Stiles, Bill Dominguez Carlsbad: Tim Flanagan, Dave Dunne, Ron Beckman, Lew Chase Encinitas: Mark Schneider, Jack Kubota San Diego County: Chuck Oldsen, George L. Long, Sr. Leucadia: Richard Hanson San Marcos: Jim McKay, Stan Mahr Vista: Paul Pressman, Joseph Zapotocky, Robert Foo, Wayne Elliott Guests: Brown & Caldwell: Eric Mische City of Oceanside: Al Ruden, Richard Aldrich Attorney: Alexander Bowie 1. New Member Introduced Bob Foo was introduced as the new member from Vista. 2. Minutes of March 27 Meeting The minutes of the last meeting were corrected on last page, item 8 regarding "Vista would be free to hire Brown and Caldwell after..." The entire sentence was taken out.• Motion passed (Zapotocky-Dunne) to approve the minutes as corrected. 3. JAC Invitation to Alexander Bowie to Speak on Possible Reorganization Alexander^ Bowie addressed the group and gave a brief history of joint powers agreements, including current and pending legislature. Other agencies have a board of directors who would hold an election on bonds for financing, or (if election failed) they could go to the Regional Water Quality Control Board and declare that it was an emergency need and then issue bonds directly from the joint powers entity. A letter from Mr. Bowie on the subject of organization of regional areas was distributed to the members in the agenda, packet. Basically, to form a separate entity, you can: go through the legislature and merge existing entities; special action of the legislature; or pick form of agency and go through LAFCO, which would include an EIR, etc. Mr. Stiles suggested the formation of a committee with a member from each agency; they would first review any information such as this being given, (in the future) so as not to interrupt the regular meeting. This was made in the form of- a motion (Mahr-Zapotocky) which was approved. Members are: Chase, Hanson, Kubota, Mahr, Zapotocky, Oldsen, Stiles. JAC April 17, 1974 • . . Page 2 4. Request by Oceanside to Continue to Use Temporary Connection to Encina Sewerage System Oceanside asked for extension of their temporary connection. Mr. Oldsen recommended serving them for as long as we can without jeopardizing other capacity. The reason for the extension is that Oceanside is behind on the construction of their sewage treatment facilities. The extension would need to be for at least one year. Motion passed (McKay-Dominguez) that JAC accept the request as presented. Paul Pressman was directed to draft an amendment to the agreement. 5. Operations and Maintenance Reports Phase II is approximately 44% complete; IIA is approximately 30%. Burroughs was within limits; a grease trap at Denny's that had not been cleaned showed the need to watch that industrial waste discharge permits are complied with when .maintenance is necessary. There was a delay in ocean monitoring because of rough water. Septic tank volumes are continuing to decrease. Routine operation maintenance and inspection were conducted. Cost accounting is creeping ahead of pro-rated budget. Flow projections have gone down. 6. Review of Final Operation & Maintenance Budget for FY 1974-75 Chuck Oldsen review minor changes since last draft (5% salary increase, increase in contingency fund). Vista and Carlsbad are paying for insurance for pumping stations as sole owners. Encina treatment charge was changed (mistake in calculations). The reality of a 5% salary increase was discussed. There could be a $5,000 difference if increase was'7.5%. Mark Schneider requested that the committee review the budget and report back to JAC on exactly what the money is expended on. This was put in the form of a motion (McKay-Dominguez) which was passed; a meeting of the committee was set for April 30 at 9:00 AM. Jim McKay said that all items in Section B except #1 are based on ownership and not flow projections. This was to be discussed by the committee and reported back to JAC. 7. Consideration for Approval of Seventh Supplement This supplement was originally provided to contract for preliminary engineering services for Phase III by Brown and Caldwell. Then it broadened out to include ownership rights for Leucadia and Encinitas, membership on JAC, etc. New Section 5 provides for construction, for fixed maximum sum for Brown and Caldwell's work (first 4 phases) with the balance to be payable under proportionate ownership after construc- tion. In Section 5, a new item is the approval by agencies before the JAC April 17, 1974 . ' • Page 3 7. Consideration for Approval of Seventh Supplement, cont. award of a contract. The original section on JAC was modified to include Leucadia and Encinitas as members, continue system with regard to Units I & J, and provide for $25 per meeting attendance fee (maximum $50 per month). It was clarified that Leucadia and Encinitas would have identical rights as other owners except any change between owners is only in percentage of ownership. Mr. Hanson requested that a statement be added that all parties, including Leucadia and Encinitas, will now be parties to all those agreements set forth in the recitals. Also, he said that Section 5 regarding construction of Phase III should not be part of this supplement. He wanted to see Brown and Caldwell's report before deciding on construction. Mr. Pressman said that the purpose of Section 5 was to avoid a later agreement authorizing administrator, construction award, etc. It was moved (Dominguez-Dunne) to strike Section 5 of the agreement on the construction administrator and addition of provision asked for by LCWD and pick them up in a sub- sequent agreement. The motion did not pass. After considerable discussion, Paul Pressman advised and recommended that Section 5 be deleted with the motion being to approve the April 10 draft, deleting Section 5 and adding an amendment regarding all parties being equal. This motion (Zapotocky-McKay) passed. 8. Review of Proposed Agreement between Vista and Brown and Caldwell for Service Relative to Phase III Enlargement • Mr. Pressman explained that the agreement provides for engineering services to be provided in 8 phases. Fees are time and materials with a maximum of $55,000 for the first 4 phases and the succeeding phases will be paid on a percentage of final contract cost, based on ASCM Manual. The first 4 phases must be completed by January 1975. Discussion regarding funding of project: all ocean discharge projects were rated last year at an H priority, when funds were available only for those projects rated through E. However, that was pending establish- • ment of NPDES waste discharge permit system. When that was approved and adopted, the new projects were requested to be elevated to a priority D. The preliminary draft of the NPDES proposal was given to each member and it was requested that a meeting be made in order to go over the proposal. The committee will meet on May 2 at 9:00 AM at Encina. Motion passed (Chase-McKay) that JAC approve the form of the agreement between VSD and Brown and Caldwell. JAC April 17, 1974 Page 4 9. Other Business Information on how the committee membership functions and the phone numbers of members was distributed by Mr. Oldsen. Changes were: Frank Meyer was replaced by Bob Foo; Don Todd is alternate for Vista. Port repair: The problem was located at the end of the old outfall diffuser'section. Repairs will cost approximately $30-40,000. An explanation of the problem and a write-up will be presented, hopefully at the next meeting. Brown and Caldwell are preparing a description of what is to be done. It will take a change order which must be approved by JAC. 10. Next Meeting Date for.next meeting was set for May 15, 1974. Respectfully submitted, Tim Flanagan TCF/de