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HomeMy WebLinkAbout1974-06-19; Encina Joint Advisory Committee Ad Hoc; Minutesc o Minutes of JOINT ADVISORY COMMITTEE June 19, 1974 Chairman, Ed Stiles Vice-chairman, Stanley Mahr Present:Buena: Carlsbad: Encinitas: Leucadia: San Diego County; San Marcos: Vista: Brown & Caldwell; League of Women Voters: Blade-Tribune: Ed Stiles Ron Beckman, Lew Chase, Dave Dunne, Tim Flanagan, Diane Edmunds Mark Schneider, Jack Kubota Dick Hanson, Stan VanSickle Chuck Oldsen, George Long, Gary Decker Jim McKay, Stan Mahr Bob Foo, Wayne Elliott, Joe Zapotocky, Paul Pressman Eric Mische Ruth Honnold Mike Hart Approval of Minutes Minutes were approved as read for 17 April and 15 May meetings. Operations and Maintenance No serious operational problems this past month, except the #1 digester overflowed the night before, which should be in next month's report. The lab will have an increased load as new permit has been issued (NPDES) for San Elijo and Encina which needs extra testing. Industrial waste monitoring was conducted throughout the month, with extra attention to Burroughs. There is a new format in the reporting of the EWPCF and metering stations with this month's report. The flow report was an estimated amount, as the meter was inoperative most of the month because of construction problems with Phase II and IIA. Flows are not rapidly increasing. Cost accounting is right on target. Projected flows - it was again requested that each agency report as promptly as they can. Leucadia supplied their numbers to fill in on the report: a-3277/58; b-0.016; c-300; d-0.084; e-0.681; f-0.72; g-1.01; i-800/1.22; flow of 0.681 was contributed to Encina, with 0.205 to La Costa, so total flow was actually 0.886. Progress on Plant Enlargement Construction, is approaching 55% on Phase II and 45% on Phase IIA. Construction has not been hampered by the recent concrete workers strike, but might be slowed down if it lasts very long. Almost all concrete work has been done. JAC June 19, 1974 Page 2 t 4. Statement by Carlsbad Regarding 7th Supplement and Report on Approval Mr. Chase related that the City began to have reluctance about paragraph 4. After due consideration, Council has agreed to sign the 7th supple- ment; the problem being that the limit of engineering fees was not set on benefit gained. Mr. Chase was instructed by Council to read into the minutes the following statement: "The Carlsbad City Council approved the 7th supplement to the master agreement in its present form, with the understanding that every effort would be made to'insure that the final engineering costs, as well as the final construction costs, would be assessed to each agency on the basis of benefit gained." Mr-. Chase welcomed Encinitas and Leucadia to the agency. Mr. Oldsen and Mr. Pressman both need certified copies of the resolution for their records from Carlsbad and San Marcos. Mr. Oldsen raised the question as to when Leucadia and Encinitas would come on board; Mr. Pressman advised that the date would be as soon as all agencies had approved the 7th supplement. Motion was made (McKay- Chase) that Leucadia and Encinitas, effective the date of the 7th, pay their pro-rated share, based on ownership, of those costs and that the flow costs commence on the date they actually discharge. After some discussion, Mr. Pressman advised that staff should look into the problem and give a recommendation at the next meeting. The motion was withdrawn. New members for each agency will be appointed and Carlsbad will be notified with regards to payment. Mr. Chase advised that Mr. Beckman had been appointed as an alternate from Carlsbad. 5. Progress Report on Repair of Port Covers on Encina Ocean Outfall Work was started Monday. The port covers have been taken off and the slot gate cover leakage has also been assessed.- Work is proceeding on schedule and should be completed by next meeting. Mr. Beckman read memo to Joint Advisory Committee from Carlsbad with regards to payment for port cover repair and then distributed copies to all members in attendance. He made a change in the memo with regards to original outfall design, which was done by Engineering-Science. Mr. Mische asked why Brown and Caldwell was listed with regard to the monel bolts problem, as they were not involved in the original design. Mr. Beckman related that the contract put the responsibility on the engineer for this type of correction in the design. After discussion and advice from Mr. Pressman, Mr. Chase said that he had no hopew that there would be any way to pursue actual reimbursement, but that we should ask any- way, because if some one has made a mistake, then they should pay for part of it. Mr. Mische brought up the point that monel is an acceptable material to be used in an outfall design; that it was the configuration of the bolts in the design of the original outfall that caused an oxidation to occur and therefore the corrosion. It was moved (Dunne- McKay) that-we write a letter bringing the matter to the engineering firms' attention, asking for their comments, and indicating that we feel there is a certain amount of liability or responsibility involved .on their part. Mr. Beckman indicated that there was really no mistake JAC June 19, 1974 Page 3 made, but the state of the art at the time the specifications were prepared could not reasonably indicate that the design person could assume that this would happen. He also indicated that Carlsbad would prepare a letter. . 6. Progress Report on Issuance of NPDES Permit for Encina Chuck Oldsen had a signed copy of the permit which requires that, in 1977, we go into secondary treatment. It also sets receiving water limitations; requirements relate both to ocean plan and to the EPA requirements. Chuck received a packet from the State acknowledging the fact that Phase III project was up-graded in priority and was eligible for 1974-75 grant. He was instructed to start preparing a project report that was needed by July 1. 7. Discussion on Brown and Caldwell Letter Report of May 10 The letter had been distributed at the end of the last meeting for everyone to read and be ready with comments. Mr. Pressman noted that the actual capacity of the plant was 30% over the design and rated capacity and wondered if this was common. Mr. Mische and Mr. Oldsen advised that design capacity is conservative, and that the sedimentation tank was very effectively designed. Also, if the plant capacity is increased, the percentages owned would be the same, but the gallons would be adjusted. 8. Report by Carlsbad on Role of Administrator Mr. Beckman gave an outline of duties of the administrator as outlined in the master agreement and supplements and also advised who was now doing these tasks if it was not the administrator. He will have more complete information, including costs, at the next meeting. Mr. Zapotocky gave recognition to a letter from Carlsbad with regards to the lead time given for committee meetings. On the same subject, motion passed (Zapotocky-Chase) that Jack Kubota be reimbursed for the luncheon of the last meeting, and that such-costs be paid for from now on through the administrator. 9. Other Business On or about July 1, William L. Smith, Chief Operator for the Joint Sewerage System will be retiring from County service. Mr. Dunne suggested that a resolution of appreciation by given to him, including on it enough room for everyone on the Committee to sign. This could also be framed, if possible. Mr. Oldsen brought to everyone's attention the fact that he rushed everyone a little by adding Leucadia & Encinitas to the heading of the agenda. JAC June 19, 1974 Page 4 Mr. Oldsen also advised that he had about 15+ minutes of underwater photography on our outfall and about 25 minutes of above-water photo- graphy that was taken during construction; he thought that we should have a professional movie put together with supplemental pictures and narration for public relations purposes. It could have music, professional narration, titles and sketches for $3-4,000. It was suggested that we check with other agencies to see if they have such a movie, but Mr. Oldsen advised that since it was comprised of pictures of our outfall, it would be better for the public; Mr. Mahr suggested that we add pictures of the treatment plant itself. Motion passed (Mahr-Zapotocky) to ask staff to investigate further into making this into a permanent picture for public relations, also including the plant itself as necessary to show how effluent is brought to the outfall. Mr. Stiles gave a brief report on the new insurance package; equipment is covered for its value at the time it is destroyed. They take the original construction cost and each year a factor is used to bring it up to date. We are insured for $1,591,834 at a premium of $3639 per year. Motion passed (Chase-Mahr) for Chairman to be authorized to proceed with arrangements for new premium. 10. Next Meeting Next meeting will be held July 17, 1974. Respectfully submitted, Diane Edmunds