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HomeMy WebLinkAbout1975-01-22; Encina Joint Advisory Committee Ad Hoc; MinutesJOINT ADVISORY COMMITTEE January 22, 1975 Chairman, Ed Stiles Vice-Chairman, Stanley Mahr Present: Buena: Bill Dominguez, Ed Stiles Carlsbad: Dave Dunne, Ron Beckman, Herb Ketay, Lew Chase, Diane Edmunds Encinitas: Lee Arnold, Jack Kubota Leucadia: Dick Hanson, G. Stanley VanSickle San Diego County: Chuck Oldsen San Marcos: Stan Mahr Vista: Paul Pressman, Joe Zapotocky, Bob Foo, Wayne Elliott Guests: Blade-Tribune: Liz Harris Brown & Caldwell: Eric Mische LOWV: Ruth Honnold, Jane Skotnicki San Diego Union: Dick Ruane 1. Minutes of December 18, 1974 Meeting Paul Pressman requested a small change in the wording of the minutes of the December 18 meeting. On .page 3, no. 6, the words "new amend- ment to the 5th Supplement" should be changed to "agreement"; the word "review" should be changed to "action" and "extended interim period" should-read "early connection". With the changes noted, the minutes were approved as submitted. Mr. Pressman requested that JAC consider adopting a rule that all motions of any suostance ba written down before they are made, so that everyone will be sure of the motion when it is made. He was instructed to draw up a motion to that effect and present it at the next meeting. 2. Operations and Maintenance Reports It was noted that County staff is still having problems with the new flow meter; it is not recording properly and Carlsbad's flow was a<T.?ir estmated. Septic tank haulers have been experiencing difficulty in their honor system of logging in their dumpings. Mr. Oldsen requested that the JAC consider raising the fees; current fees are based on estimated sludge content of loads dumped. Staff was instructed to study current costs for treatment of septic tank material and report back to the Committee. Motion (Zapotocky-Hanson) to that effect passed. Industrial waste analysis of various industries indicated conformance with discharge requirements. Burroughs has been requested to clarify their proposed action pertaining to system integrity, but has not responded. Joint Advisory Committee January 22, 1975 Page Two 2. Operations and Maintenance Reports Construction progress on Phase II and IIA is still proceeding. There was rainfall of approximately 2 inches recorded in December. Vista's flow was down slightly. Cost accounting still below budget. 3. Review of Existing and Projected Flows Mr. Oldsen, in reviewing the projected flows, asked that each agency review their projections for the next 6 and 12 month periods to . verify that their projections are still realistic with regard to actual connections during the past several months. 4. Submittal of 1973-74 Audit Report Copies of the audit had been distributed to each agency prior to the meeting; motion (Chase-Dominguez) passed to accept the audit. 5. Report on Action Taken on Request by Leucadia and Encinitas Dick Hanson requested a poll of the agencies to see which of them had taken action on the agreement; all agencies had acted on the request. Dick advised they anticipated testing 'the system beginning Jan. 23 through the week end until the following week when it would be shut down for a few days for final tie-in. He requested to be able to continue to discharge inco the interim line, if they have to get back on line; they expect to keep the existing treatment plant operational for some time. He discussed a possible agreement with La Costa Land Co. and the possibility of having to install a pipeline from their treatment plant back to the headworks that lead to the permanent line. Bill Dominguez, relating back to Mr. Pressman's earlier request, asked that JAC adopt some form of policy to formalize presentation of these types of problems in the future so as to acquaint the agencies prior to the meeting. Lew Chase replied that; this should be covered under the independent management study that is coming up and action .should be held in abeyance until the results of that study are known. Tremendous discussion followed, including contents of a proposed agreement to supplement the interim agreement until July and a motion by Mr.' Dominguez that was withdrawn. The final motion was for Leucadia to present a written proposal regarding an extension to the agreement which ends on April 1, and an accompanying draft agreement by the attorney (Chase-Dunne). Motion passed. 6. Report of Progress on Construction of Phase IT and IIA The contractor is continuing to work with a small crew on the two phases. The digester is about ready to be put into use. The con- struction is 93% and 84% complete, respectively. There was nothing new to report on delivery dates. Joint Advisory Committee January 22, 1975 Page Three 7. Progress Report on Phase III Eric Mische of Brown and Caldwell reported that, during the past month, they had been putting the finishing touches on the report , and that it was 60-70% complete. Preliminary layouts have been made and costs for alternatives. He requested a meeting be held with staff in order for a presentation to be made to them. A meeting was set up for Tues- day, February 11 at 9:00 a.m. at the Encina plant. 8. Progress Report on Preparation of Movie The narrative of the movie was sent to the respective agencies for them to look over. Mr. Oldsen will call each person to get their input on the narrative. The movie has not been taken, mainly because the site is still torn up with the construction. 9. Report on "Independent Management Study" Ron Beckman reported that Carlsbad City Council had approved the agreement the- night before and authorized the Mayor to sign it. The study will be begun within the next several weeks. 10. Report on Grant Eligibility Decision by State When the connection was made to the old outfall, it was necessary to close off all ports; there was also a slot gate device that was lifted out and th2 hc-j.e was covered. Divers swam the entire length and found that the slot gate cover and newly-closed pert covers were leaking. State has advised that they will permit grant eligibility for 87% of cost of repair. This will amount to approximately $25,000. 11. Other Business Mr. Stiles revealed that everyone was so anxious to leave the previous' meeting that they had neglected to elect a vice-chairman for the next year. Motion (Zapotocky-Dominguez) passed to re-elect Stan Mahr for the next year. It was requested that executed copies of agreements, with their attach- ments, be forwarded to Carlsbad as administrator. Conformed copies will be sent to everyone. The new Joint System map had been put up on the board; everyone was requested to look it over to make sure their respective boundaries were correct. Next meeting will be held February 26, 1975. Respectfully submitted,