HomeMy WebLinkAbout1975-01-22; Encina Joint Advisory Committee Ad Hoc; MinutesJOINT ADVISORY COMMITTEE
January 22, 1975
Chairman, Ed Stiles Vice-Chairman, Stanley Mahr
Present: Buena: Bill Dominguez, Ed Stiles
Carlsbad: Dave Dunne, Ron Beckman, Herb Ketay,
Lew Chase, Diane Edmunds
Encinitas: Lee Arnold, Jack Kubota
Leucadia: Dick Hanson, G. Stanley VanSickle
San Diego County: Chuck Oldsen
San Marcos: Stan Mahr
Vista: Paul Pressman, Joe Zapotocky, Bob
Foo, Wayne Elliott
Guests: Blade-Tribune: Liz Harris
Brown & Caldwell: Eric Mische
LOWV: Ruth Honnold, Jane Skotnicki
San Diego Union: Dick Ruane
1. Minutes of December 18, 1974 Meeting
Paul Pressman requested a small change in the wording of the minutes
of the December 18 meeting. On .page 3, no. 6, the words "new amend-
ment to the 5th Supplement" should be changed to "agreement"; the
word "review" should be changed to "action" and "extended interim
period" should-read "early connection". With the changes noted,
the minutes were approved as submitted.
Mr. Pressman requested that JAC consider adopting a rule that all
motions of any suostance ba written down before they are made, so
that everyone will be sure of the motion when it is made. He was
instructed to draw up a motion to that effect and present it at the
next meeting.
2. Operations and Maintenance Reports
It was noted that County staff is still having problems with the new
flow meter; it is not recording properly and Carlsbad's flow was
a<T.?ir estmated.
Septic tank haulers have been experiencing difficulty in their honor
system of logging in their dumpings. Mr. Oldsen requested that the
JAC consider raising the fees; current fees are based on estimated
sludge content of loads dumped. Staff was instructed to study current
costs for treatment of septic tank material and report back to the
Committee. Motion (Zapotocky-Hanson) to that effect passed.
Industrial waste analysis of various industries indicated conformance
with discharge requirements. Burroughs has been requested to clarify
their proposed action pertaining to system integrity, but has not
responded.
Joint Advisory Committee
January 22, 1975
Page Two
2. Operations and Maintenance Reports
Construction progress on Phase II and IIA is still proceeding.
There was rainfall of approximately 2 inches recorded in December.
Vista's flow was down slightly. Cost accounting still below budget.
3. Review of Existing and Projected Flows
Mr. Oldsen, in reviewing the projected flows, asked that each agency
review their projections for the next 6 and 12 month periods to .
verify that their projections are still realistic with regard to
actual connections during the past several months.
4. Submittal of 1973-74 Audit Report
Copies of the audit had been distributed to each agency prior to
the meeting; motion (Chase-Dominguez) passed to accept the audit.
5. Report on Action Taken on Request by Leucadia and Encinitas
Dick Hanson requested a poll of the agencies to see which of them
had taken action on the agreement; all agencies had acted on the
request. Dick advised they anticipated testing 'the system beginning
Jan. 23 through the week end until the following week when it would
be shut down for a few days for final tie-in. He requested to be
able to continue to discharge inco the interim line, if they have
to get back on line; they expect to keep the existing treatment
plant operational for some time. He discussed a possible agreement
with La Costa Land Co. and the possibility of having to install a
pipeline from their treatment plant back to the headworks that lead
to the permanent line. Bill Dominguez, relating back to Mr. Pressman's
earlier request, asked that JAC adopt some form of policy to formalize
presentation of these types of problems in the future so as to acquaint
the agencies prior to the meeting. Lew Chase replied that; this should
be covered under the independent management study that is coming up
and action .should be held in abeyance until the results of that study
are known. Tremendous discussion followed, including contents of a
proposed agreement to supplement the interim agreement until July
and a motion by Mr.' Dominguez that was withdrawn. The final motion
was for Leucadia to present a written proposal regarding an extension
to the agreement which ends on April 1, and an accompanying draft
agreement by the attorney (Chase-Dunne). Motion passed.
6. Report of Progress on Construction of Phase IT and IIA
The contractor is continuing to work with a small crew on the two
phases. The digester is about ready to be put into use. The con-
struction is 93% and 84% complete, respectively. There was nothing
new to report on delivery dates.
Joint Advisory Committee
January 22, 1975
Page Three
7. Progress Report on Phase III
Eric Mische of Brown and Caldwell reported that, during the past month,
they had been putting the finishing touches on the report , and that
it was 60-70% complete. Preliminary layouts have been made and costs
for alternatives. He requested a meeting be held with staff in order
for a presentation to be made to them. A meeting was set up for Tues-
day, February 11 at 9:00 a.m. at the Encina plant.
8. Progress Report on Preparation of Movie
The narrative of the movie was sent to the respective agencies for
them to look over. Mr. Oldsen will call each person to get their
input on the narrative. The movie has not been taken, mainly because
the site is still torn up with the construction.
9. Report on "Independent Management Study"
Ron Beckman reported that Carlsbad City Council had approved the
agreement the- night before and authorized the Mayor to sign it.
The study will be begun within the next several weeks.
10. Report on Grant Eligibility Decision by State
When the connection was made to the old outfall, it was necessary to
close off all ports; there was also a slot gate device that was lifted
out and th2 hc-j.e was covered. Divers swam the entire length and found
that the slot gate cover and newly-closed pert covers were leaking.
State has advised that they will permit grant eligibility for 87% of
cost of repair. This will amount to approximately $25,000.
11. Other Business
Mr. Stiles revealed that everyone was so anxious to leave the previous'
meeting that they had neglected to elect a vice-chairman for the next
year. Motion (Zapotocky-Dominguez) passed to re-elect Stan Mahr for
the next year.
It was requested that executed copies of agreements, with their attach-
ments, be forwarded to Carlsbad as administrator. Conformed copies
will be sent to everyone.
The new Joint System map had been put up on the board; everyone was
requested to look it over to make sure their respective boundaries
were correct.
Next meeting will be held February 26, 1975.
Respectfully submitted,