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HomeMy WebLinkAbout1975-08-20; Encina Joint Advisory Committee Ad Hoc; Minutesc JOINT ADVISORY COMMITTEE August 20, 1975 Chairman, Ed Stiles Vice-chairman, Stan Mahr Present:Buena: Carlsbad: Encinitas: Leucadia: San Diego Co: San Marcos: Vista: Blade-Tribune: Brown & Caldwell: LOWV: Guests: Ed Stiles, Bill Dominguez Ron Beckraan, Dave Dunne, Lew Chase, Roger Greer, Diane Hubbard Dave Ericks, Jack Kubota Stan VanSickle George Long, Sr., Gary Decker, Chuck Oldsen Stan Mahr, Jim McKay Paul Pressman, Joe Zapotocky, Bob Foo Liz Karris Eric Mische Ruth Honnold, Jane Skotnicki Agnes Gusnard Minutes of 23 July Meeting The minutes of the July 23 meeting were approved as submitted. Operations and Maintenance Reports There are still regularly-occurring problems that haven't happened in the past at the plant. An odor complaint was made and reported to the APCD. The cost of repairing the sedimentation tank was reported at $1,000. Septic tank haulers' discharge was the same last month as during the same period last year. When a weekly sample was taken on the sedimentation tanks when only three tanks were operational, the grease level was not within requirements. Burroughs is progressing with their total control industrial waste system. A sample showed excessive copper concentrations during an hourly period, but the daily sample was within limits. Other inspec- tions in San Marcos showed problems with San Marcos County Club and Quails Inn. The lab at the plant was inspected for conformance with State requirements and found to be acceptable. Review of Existing and Projected Flows The flow information is lagging just a bit with regards to cost; how- ever, the first month is not as significant as subsequent months. The zeros shown in the table on Consulting on the prorated budget should have numbers filled in. Chuck Oldsen had a table on the board showing present capacity rights and flows and future rights at the end of Phase IIA. San Marcos actually had 13 new connections last month, but the figure of 86 shown was needed to correct an improper computer readout. La Costa is receiving 68,000 gallons per day from Leucadia. c Joint Advisory Committee August 20, 1975 Page Two 4. Report on Safety Inspection George Long reported that the electrical engineer concurred with the preliminary inspection and added six items. The estimate is $1,000 for labor and materials to put the plant and facilities into standar- dization. Non-electrical items will be handled during routine maintenance by operating staff. 5. Progress Report on Increasing Staff George Long further reported the process of increasing the operating staff is moving along, with three additional operators to be on board by mid-September. On August 22, the new gardener was to report to work. Everyone is looking forward to the new assistance. On questions with regards to a work program, George advised that a list of items to be improved had been made and would be reported on at the next meeting. 6. Staff Report on Septage Haulers A draft report on the concern that septage haulers were illegally discharging at places other than Encina will be presented at the meeting in September. Discussion by County personnel on problems with haulers followed. '1. Progress Report on Phase II and IIA Phase II is still going through the clean-up stage with the essence of the contract already done. Phase IIA is still waiting for the sedimentation tank equipment to be installed and is waiting for the delivery of the equipment. The new bar screen is in operation, but needs some corrections. 8. Progress Report on Phase III Chuck Oldsen reported that delegate Mayor Meier from Vista introduced an alternate resolution to CPO that separated the approval of Phase III from the fact that the local governments are to carry out a facilities . plan. The resolution passed carrying the wording that Phase III was unconditionally approved. Considerable discussion followed, begun by Counsel, on exactly what action should be taken by each individual agency to prod their respective governing bodies into taking action on the facilities plan or beginning the resolution of the problem. Motion passed (Chase-Dominguez) that Counsel be directed to prepare a resolution asking that each agency request the local governmental entity of general jurisdiction in their area to produce a work program leading ultimately to a facilities staging program as requested by CPO. Eric Mische further related that the State was sitting on our letters submitted in July. The evaluators had told him that we would be receiving a draft concept approval letter this week, but they haven't Joint Advisory Committee August 20, 1975 Page Three 8. Phase III, cont'd. come up with it yet. Chuck Oldsen said that we will now make appli- cation for a Coastal Zone permit. The Subcommittee has met several times during the past month to discuss the contract for the design phase of Phase III. The proposed amendment to the contract will require the approval of each agency. Encinitas, through Dave Bricks, requested that Mark Schneider be added to the Subcommittee in order to keep Encinitas abreast of what was going on. Everyone agreed that anyone was welcome to join in and help out. 9. Report on "Independent Management Study" Subcommittee Ron Beckman advised there has been no change since last month, when "all agencies agreed to go back to their respective boards to present their findings and receive instructions." As soon as the boards' responses are gathered, a meeting will still be held. 10. Proposal for Annual Audit Included in the agenda packet was a letter from Ron Beckman, including letters from two firms giving proposals for doing the audit. Motion passed (Zapotocky-Dominguez) to adopt Ron's recommendation of awarding the audit to the firm of Carroll and Brantley. 11. Staff Comments on Proposal by LCWD Chuck Oldsen reported on discussions held with several people, but said he was not ready to report back to JAC yet. The Regional Water Quality Control Board requirements and understanding the proposal will keep the written report from coming until next month. 12. Other Business Ed Stiles reported that the billing for the renewal insurance premium will need to be changed because of additional value being added this year; also, the premium will be higher for the same reason. Copies of the movie were given to Carlsbad and Vista. Motion passed (Dominguez-Chase) to direct staff to give a report on supervision and inspection billing with regards to Phase IIA, based on a broad breakdown. Chuck asked to meet with Jim McKay on this after information is obtained in order to prepare something to submit in writing. Respectfully submitted,