HomeMy WebLinkAbout1975-12-31; Encina Joint Advisory Committee Ad Hoc; MinutesCCL
JOINT ADVISORY COMMITTEE
December 31, 1975
Chairman, Ed Stiles Vice-Chairman, Stanley Mahr
Present:Buena:
Carlsbad:
Encinitas:
Leucadia:
San Diego County;
San Marcos:
Vista:
Blade-Tribune:
Brown & Caldwell;
LOWV:
Carlsbad:
Ed Stiles, Bill Dominguez
Lew Chase, Ron Beckman, Diane Hubbard
Mark Schneider, Dave Ericks, Jack Kubota
Dick Hanson, Stan VanSickle
Chuck Oldsen, Gary Decker, Bow Bowman
Stan Mahr, Jim McKay
Paul Pressman, Joseph Zapotocky, Bob Foo
Liz Harris
Eric Mische
Ruth Honnold, Jane Skotnicki
Bob Frazee
1. Minutes of November 26 Meeting
The minutes of the meeting of November 26 were approved as submitted.
2. Special Assignment_of Chuck 0Idsen
It was announced that Chuck had been temporarily assigned as manager
of the plant to insure that the plant, is in good condition when the
joint powers take it over, to finish out the construction phase, etc.
His assignment will last for a maximum of three months.
At this time, a letter from Dave Spear recapping the luncheon meeting
with he and his staff was discussed. Mr. Zapotocky did not feel that
the letter was telling the same thing that was said at the meeting.
Bow Bowman said that County policy was that they are willing to
operate the plant if we want them to, and to help us in our replace-
ment of them if that is what we want. Bill Dominguez also replied
that the letter was not written by Mr. Spear himself, and so his exact
sentiments had possibly not been expressed.
3. Operations and Maintenance Report
It was decided that, since the monthly meeting was held so late in the
month, the 0 & M reports would reflect operations and maintenance as
up to date as timing would allow, rather than just reporting on the
previous calendar month's activities. There had been an inspection
by the State Water Regional Control Board regarding Phase I construc-
tion, but the inspector was also observing some operating problems
concerned with the new construction rather than only Phase I construction.
At a.second meeting, this was clarified and the general performance of
the plant was found to be satisfactory. The digesters are still not
totally satisfactory in their operation. The freeway landscaping has
been completed. Sedimentation tank no. 5 was put into operation on
December 18.
C Q
Joint Advisory Committee
December 31, 1975
Page Two
3. Operations and Maintenance Report, cont'd.
Industrial waste checks of a routine nature were made on several
industries. Burroughs is progressing on putting in their system.
The flow meter has been checked out, but is not apparent if it is
recording properly or not. The flow was very high from the Vista
area. Encinitas had the meter people down to work on their flow
meter.
Cost accounting does not show any overages. Agua Hedionda pump
station will possibly be over budget next month because of a pump
repair.
4. Existing and Projected Flows
161 new connections with Carlsbad and Leucadia sharing the lead; the
growth rate is not very heavy.
5. Continuing Report on Hydrogen Sulphide Problem
Encinitas has their engineer looking into their problems and how to
correct them. Jack Kubota reported they are evaluating the design
of their force main and looking into air injection. Leucadia is
continuing to monitor their flows. They just made a permanent air
compressor installation at their Batiquitos pump station and are
continuing to chlorinate at the head-in. San Marcos has been feeding
chlorine since mid-November into their system, but will be increasing
the dosage. They are monitoring daily.
6. Continuing Report on Disposal of Digested Sludge
Nothing further to report this month; still awaiting word from Mr.
Hartunian on his proposal.
7. Product Liability Insurance for Disposal of Digested Sludge
Ed Stiles reported that our insurance agent discussed this item with
the underwriter, and product liability is covered by our current
policy. On our anniversary date, they will start charging us a minimum
charge for each year. However, if we sell sludge, the premium will
increase by approximately $250 a year.
8. Continuing Report on Control of Septage Haulers
The operator met with the haulers on December 9 (septage and chemical
waste haulers) and the haulers were receptive to the new dumping
procedures; they were unaware that Escondido was available to them,
since they did not have an Escondido permit. Staff asked the City of
San Diego about new dumping sites in the metro system, but were turned
down. Some modifications have been made to the dumping trucks to
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Joint Advisory Committee
December 31, 1975
Page Three
8. Continuing Report on Control of Septage Haulers, cont'd.
help eliminate odor problems. New logging procedures were developed
and agreed to by the haulers in order to receive more detailed infor-
mation on the loads that are being discharged at Encina. Staff was
asking for approval to use the new logging system. The haulers said
they would rather have a schedule of fines for penalties instead of
being kept from using the plant. Staff recommendations that needed
approval: 1. that reporting system be set up, and 2. that fine
schedule be adopted. After a first motion by Mr. Chase that was
withdrawn, motion passed (Dominguez-Chase) to instruct Counsel to
prepare an agreement for all members to execute conferring upon
the Joint Advisory Committee the authority to promulgate reasonable
rules and regulations relating to the operation and maintenance of
the plant. Staff was also directed to begin preparation of the rules
and regulations (Schneider-Mahr).
9. Progress Report on Phase II and IIA
A final inspection review has been set up for January 7 on the Phase
II construction, then arrangements will be made for the others in-
volved to walk through on the IIA construction. After that time,
the capacity rights will be certified for all members.
10. Progress Report on Phase III
The coastal permit was deferred until January 9 for a vote. Staff
of the Coastal Commission chose to recommend that a special condition
be added to granting of the permit. Ron Beckman read the special
condition and advised that he had asked for the postponement of the
hearing so that Carlsbad could take it to Council for guidance. The
Council said that they would accept the condition, but they wished
to be on record that they feel it is discriminatory towards Carlsbad
and that they question the legality of it, reserving the right to
pursue the question at a later date.
The application for State 1 and 2 grant has been submitted. We are
in agreement with the State on eligibility.
The 7th Supplement authorized Vista to contract with Brown and Caldwell
for engineering services and sets forth services to be rendered.
Having finished the first four steps of the agreement, all parties
must approve those four steps. The Counsel had distributed with the
packet a sample resolution for adoption by each member. Motion passed
(Zapotocky-Chase) that JAC recommend to each of the respective members
the adoption of a resolution substantially in the form attached to
the report.
Joint Advisory Committee
December 31, 1975
Page Four
11. Draft Condition Requested by ARE
A letter finalizing the agreement for local facilities plan was
enclosed in the packet. EPA wonders if there shouldn't be more
than just that the plan will be adopted and appropriate resources
committed toward doing the work plan.
12. Approval of Negotiations with Brown and Caldwell for Phase III
Ron advised that the Subcommittee had had meetings, going into detail
on what was to be required for services. Then they met with Ted
Lutge and his staff and reached agreement as outlined in Ron's
letter of December 17. Ron requested that JAC concur in the Sub-
committee's recommendations. It was pointed out that the point in
the letter where it says that each agency must approve the contract
should read approve the project. Motion passed'(Beckman-Chase) that
JAC agree with recommendations of the Subcommittee, as reflected in
the letter to Brown and Caldwell of December 17 from Ron Beckman,
and direct staff to prepare documents for approval by the full
Committee.
13. Continuing Report on Independent Management Study
Staff met on December 4 to discuss items outlined in the document
presented by Mr. Chase and approved by the Committee. A report has
been prepared on that meeting. A meeting was scheduled for the Sub-
committee to discuss and adopt the position recommended by the staff
for presentation to the full Committee. The meeting will be held
on January 13 at 12:00 in Carlsbad.
14. LCWD Payment of Additional Fees
A quick review of the letter presented on the actual conditions of
discharge under which Leucadia operated from 1970 to 1975 revealed
that Leucadia needs to pay slightly more than $46,000 in additional
charges for use of their temporary connection.
15. Approval of Audit
After discussion and question of several items in the audit as presented,
and San Marcos' annual request that administrative expenses be based
on ownership instead of flow, motion passed (Zapotocky-Chase) that
action on the audit be deferred and that the auditor be asked to be
at the next meeting to review the audit in concert with the Committee.
16. Election of Chairman and Vice-Chairman
By motion (Schneider-Zapotocky) and unanimous approval, Ed Stiles and
Stan Mahr were re-elected as Chairman and Vice-Chairman respectively
for 1976.
Joint Advisory Committee
December 31, 1975
Page Five
17. Other Business
Eric Mische advised that, through a promotion, he was being transferred
to Arizona and would no longer be the representative from Brown and
Caldwell. Motion passed (Zapotocky-Beckman) that the Committee go
on record thanking Eric for his past guidance, patience, etc. and
wishing him the best of luck in Arizona.
The letter from Oceanside regarding their temporary connection was
reviewed. They were requesting an increase in their discharge on
a permanent basis until their pump station is completed. The operator
intended to cooperate and help them in their problem and advised they
would write Oceanside a letter stating so.
With full agreement of the Committee, the business meeting was adjourned
to a luncheon meeting for the purpose of concluding business.
Respectfully submitted,