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HomeMy WebLinkAbout1975-12-31; Encina Joint Advisory Committee Ad Hoc; MinutesCCL JOINT ADVISORY COMMITTEE December 31, 1975 Chairman, Ed Stiles Vice-Chairman, Stanley Mahr Present:Buena: Carlsbad: Encinitas: Leucadia: San Diego County; San Marcos: Vista: Blade-Tribune: Brown & Caldwell; LOWV: Carlsbad: Ed Stiles, Bill Dominguez Lew Chase, Ron Beckman, Diane Hubbard Mark Schneider, Dave Ericks, Jack Kubota Dick Hanson, Stan VanSickle Chuck Oldsen, Gary Decker, Bow Bowman Stan Mahr, Jim McKay Paul Pressman, Joseph Zapotocky, Bob Foo Liz Harris Eric Mische Ruth Honnold, Jane Skotnicki Bob Frazee 1. Minutes of November 26 Meeting The minutes of the meeting of November 26 were approved as submitted. 2. Special Assignment_of Chuck 0Idsen It was announced that Chuck had been temporarily assigned as manager of the plant to insure that the plant, is in good condition when the joint powers take it over, to finish out the construction phase, etc. His assignment will last for a maximum of three months. At this time, a letter from Dave Spear recapping the luncheon meeting with he and his staff was discussed. Mr. Zapotocky did not feel that the letter was telling the same thing that was said at the meeting. Bow Bowman said that County policy was that they are willing to operate the plant if we want them to, and to help us in our replace- ment of them if that is what we want. Bill Dominguez also replied that the letter was not written by Mr. Spear himself, and so his exact sentiments had possibly not been expressed. 3. Operations and Maintenance Report It was decided that, since the monthly meeting was held so late in the month, the 0 & M reports would reflect operations and maintenance as up to date as timing would allow, rather than just reporting on the previous calendar month's activities. There had been an inspection by the State Water Regional Control Board regarding Phase I construc- tion, but the inspector was also observing some operating problems concerned with the new construction rather than only Phase I construction. At a.second meeting, this was clarified and the general performance of the plant was found to be satisfactory. The digesters are still not totally satisfactory in their operation. The freeway landscaping has been completed. Sedimentation tank no. 5 was put into operation on December 18. C Q Joint Advisory Committee December 31, 1975 Page Two 3. Operations and Maintenance Report, cont'd. Industrial waste checks of a routine nature were made on several industries. Burroughs is progressing on putting in their system. The flow meter has been checked out, but is not apparent if it is recording properly or not. The flow was very high from the Vista area. Encinitas had the meter people down to work on their flow meter. Cost accounting does not show any overages. Agua Hedionda pump station will possibly be over budget next month because of a pump repair. 4. Existing and Projected Flows 161 new connections with Carlsbad and Leucadia sharing the lead; the growth rate is not very heavy. 5. Continuing Report on Hydrogen Sulphide Problem Encinitas has their engineer looking into their problems and how to correct them. Jack Kubota reported they are evaluating the design of their force main and looking into air injection. Leucadia is continuing to monitor their flows. They just made a permanent air compressor installation at their Batiquitos pump station and are continuing to chlorinate at the head-in. San Marcos has been feeding chlorine since mid-November into their system, but will be increasing the dosage. They are monitoring daily. 6. Continuing Report on Disposal of Digested Sludge Nothing further to report this month; still awaiting word from Mr. Hartunian on his proposal. 7. Product Liability Insurance for Disposal of Digested Sludge Ed Stiles reported that our insurance agent discussed this item with the underwriter, and product liability is covered by our current policy. On our anniversary date, they will start charging us a minimum charge for each year. However, if we sell sludge, the premium will increase by approximately $250 a year. 8. Continuing Report on Control of Septage Haulers The operator met with the haulers on December 9 (septage and chemical waste haulers) and the haulers were receptive to the new dumping procedures; they were unaware that Escondido was available to them, since they did not have an Escondido permit. Staff asked the City of San Diego about new dumping sites in the metro system, but were turned down. Some modifications have been made to the dumping trucks to w Joint Advisory Committee December 31, 1975 Page Three 8. Continuing Report on Control of Septage Haulers, cont'd. help eliminate odor problems. New logging procedures were developed and agreed to by the haulers in order to receive more detailed infor- mation on the loads that are being discharged at Encina. Staff was asking for approval to use the new logging system. The haulers said they would rather have a schedule of fines for penalties instead of being kept from using the plant. Staff recommendations that needed approval: 1. that reporting system be set up, and 2. that fine schedule be adopted. After a first motion by Mr. Chase that was withdrawn, motion passed (Dominguez-Chase) to instruct Counsel to prepare an agreement for all members to execute conferring upon the Joint Advisory Committee the authority to promulgate reasonable rules and regulations relating to the operation and maintenance of the plant. Staff was also directed to begin preparation of the rules and regulations (Schneider-Mahr). 9. Progress Report on Phase II and IIA A final inspection review has been set up for January 7 on the Phase II construction, then arrangements will be made for the others in- volved to walk through on the IIA construction. After that time, the capacity rights will be certified for all members. 10. Progress Report on Phase III The coastal permit was deferred until January 9 for a vote. Staff of the Coastal Commission chose to recommend that a special condition be added to granting of the permit. Ron Beckman read the special condition and advised that he had asked for the postponement of the hearing so that Carlsbad could take it to Council for guidance. The Council said that they would accept the condition, but they wished to be on record that they feel it is discriminatory towards Carlsbad and that they question the legality of it, reserving the right to pursue the question at a later date. The application for State 1 and 2 grant has been submitted. We are in agreement with the State on eligibility. The 7th Supplement authorized Vista to contract with Brown and Caldwell for engineering services and sets forth services to be rendered. Having finished the first four steps of the agreement, all parties must approve those four steps. The Counsel had distributed with the packet a sample resolution for adoption by each member. Motion passed (Zapotocky-Chase) that JAC recommend to each of the respective members the adoption of a resolution substantially in the form attached to the report. Joint Advisory Committee December 31, 1975 Page Four 11. Draft Condition Requested by ARE A letter finalizing the agreement for local facilities plan was enclosed in the packet. EPA wonders if there shouldn't be more than just that the plan will be adopted and appropriate resources committed toward doing the work plan. 12. Approval of Negotiations with Brown and Caldwell for Phase III Ron advised that the Subcommittee had had meetings, going into detail on what was to be required for services. Then they met with Ted Lutge and his staff and reached agreement as outlined in Ron's letter of December 17. Ron requested that JAC concur in the Sub- committee's recommendations. It was pointed out that the point in the letter where it says that each agency must approve the contract should read approve the project. Motion passed'(Beckman-Chase) that JAC agree with recommendations of the Subcommittee, as reflected in the letter to Brown and Caldwell of December 17 from Ron Beckman, and direct staff to prepare documents for approval by the full Committee. 13. Continuing Report on Independent Management Study Staff met on December 4 to discuss items outlined in the document presented by Mr. Chase and approved by the Committee. A report has been prepared on that meeting. A meeting was scheduled for the Sub- committee to discuss and adopt the position recommended by the staff for presentation to the full Committee. The meeting will be held on January 13 at 12:00 in Carlsbad. 14. LCWD Payment of Additional Fees A quick review of the letter presented on the actual conditions of discharge under which Leucadia operated from 1970 to 1975 revealed that Leucadia needs to pay slightly more than $46,000 in additional charges for use of their temporary connection. 15. Approval of Audit After discussion and question of several items in the audit as presented, and San Marcos' annual request that administrative expenses be based on ownership instead of flow, motion passed (Zapotocky-Chase) that action on the audit be deferred and that the auditor be asked to be at the next meeting to review the audit in concert with the Committee. 16. Election of Chairman and Vice-Chairman By motion (Schneider-Zapotocky) and unanimous approval, Ed Stiles and Stan Mahr were re-elected as Chairman and Vice-Chairman respectively for 1976. Joint Advisory Committee December 31, 1975 Page Five 17. Other Business Eric Mische advised that, through a promotion, he was being transferred to Arizona and would no longer be the representative from Brown and Caldwell. Motion passed (Zapotocky-Beckman) that the Committee go on record thanking Eric for his past guidance, patience, etc. and wishing him the best of luck in Arizona. The letter from Oceanside regarding their temporary connection was reviewed. They were requesting an increase in their discharge on a permanent basis until their pump station is completed. The operator intended to cooperate and help them in their problem and advised they would write Oceanside a letter stating so. With full agreement of the Committee, the business meeting was adjourned to a luncheon meeting for the purpose of concluding business. Respectfully submitted,