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HomeMy WebLinkAbout1976-04-28; Encina Joint Advisory Committee Ad Hoc; MinutesJOINT ADVISORY COMMITTEE April 28, 1976 Chairman, Ed Stiles Vice-chairman, Stanley Mahr Present:Buena: Carlsbad: Encinitas: Leucadia: San Diego County; San Marcos: Vista: Blade Tribune: Brown & Caldwell: Carlsbad Council: LOWV: Bill Dominguez A.J. Skotnicki, Ron Beckman Wilda Varner, Diane Hubbard C,D. Bricks, Mark Schneider, Jack Kubota Dick Hanson, Stan VanSickle Chuck Oldsen, Jim Frandsen Jim McKay, Stan Mahr -^ Bob Foo, Joseph Zapotocky, Paul Pressman Liz Harris Lynn Hartford, Ron Young Mary Casler Ruth Hannold Minutes of 28 April 1976 Meeting Minutes were approved as submitted. <* "^, Operations & Maintenance Report It was reported that Digester #2 has been operating without any problems. Flow Report: .Oceanside wil be discontinued sometime in mid April and will be indicated on next months Flow Report. Leucadia County Water District advised that their interim plant is completely out of operation and may be removed from the Flow Report. Expenditures Report: The report indicates that Vista Meter Station, Buena Vista Pump Station, and Encina Water Pollution Control Facility, are over their pro-rata budgets. Also, although-Encina WPCF is over, there are still some parts that need to be ordered for sedimentation tanks one and two; Chuck Oldsen will report at the next meeting more information as to necessary parts and costs. Review of Existing and Projected Flows The Report format will be revised now that construction is completed and columns H & J are identical. It was reported by Chuck Oldsen that the County Board of Supervisors acting as the Sanitation District Board of Directors have requested us to report connection activities', projection of activity and how much capacity we have relative to existing flow. Also they will be requesting information from the independent agencies serving unin- corporated territory. 4. Continuing Report on Hydrogen Sulphide Problem Sulphide conditions are monitored every two weeks; a run is made in 8 different locations to measure the conditions. A new chart showing results was included in the agenda packet. This time of the year they should be low. Leucadia reports that they area just now starting to see results from their bacteriological pro'gram. 5. Progress Report on Phase II & IIA On April 7, 1976, Vista accepted Phase II, and on April 5, 1976, San Marcos accepted Phase IEA. Weardco still .has a few things to complete; after completion the new facilities commence their one year warranty. .._ < 6. Progress Report on Digester No. 3 Chuck Oldsen distributed a letter from Brown & Caldwell which discusses the history of the foaming problem of Digester No. 3, how they have been trying to identify the problem and how they are trying to solve it. At this time Ron Young reviewed this letter and answered questions. It.was suggested that because of the apparent concentration of Methyl Blue Active Substances (MBAS) and grease in the upper layers, it may be possible to obtain operational relief by removing the level of contents from the digester. Piping and pumping changes will be necessary. The Encina digestion foam appears to be a totally unique problem. 7. Report on Monel Bolts . Chuck Oldsen advised that he believed that monel was the appropriate metal to use. The cause of erosion was due to the way that the bolts were exposed. The consultant engineers felt that it was a properly selected metal for marine construction. 8. Progress Report on Phase III Chuck Oldsen advised that Environmental Protection Agency (EPA) sent a letter to the State and that the State has taken on the prime responsibility of responding to it. Staff, Brown & Caldwell, and Comprehensive Planning Organization (CPO) will be providing input to the State for this response. Efcul Pressman advised that it is useless to pursue a Coastal Zone permit until the problem with EPA is resolved. Paul also advised that the feelings expressed from Coastal Commission Staff and the Air Quality Division of EPA are that until the air quality program is taken care of, they are not going to finance our sewage treatment plant. One possible solution is the Regional Air Quality Strategy study (RAGS). Hopefully this group will present strategies to meet the Federal air quality standards. Joe Zapotocky read a draft letter directed to Paul DeFalco who will be in the region in mid May. The letter will require the signature of the mayors from Carlsbad, San Marcos, Vista, and the Chairman of the Board of Supervisors. Motion passed . . (Zapotocky-Foo) the draft letter be approved and that JAC request the three mayors and the Chairman of the Board of Supervisors to sign it. Motion then passed (Foo-Beckman) that the letter be modified to state that in the past we have offerred to provide the State any information and base of support to answer any questions raised by EPA and that we still stand ready to provide them that information. Motion passed (Zapotocky-Foo) to accept agreement for services by Brown & Caldwell as outline in their letter of March 29, changing the total amount to $10,000, and reducing the over- head to 100 instead of 110%. ' . . 9. Recommended Rates, Rules, Regulations for Septic Discharge After discussion and requested change of hours of week-end use, motion passed (Zapotocky-Foo) the Rules and Regulations for the Discharge of Septic Tank and Chemical toilet wastes at the Encina Water Pollution Control Facility be accepted as recommended. Ron Beckman distributed a memorandum advising that the City of Carlsbad in its capacity as administrator to JAC is willing to undertake the responsibility of billing and collecting septage hauling fees for the use of Encina WPCF starting July 1, 1976, and that administrative charges for such services would be billed to JAC. 10. Report of "Independent Management Study Subcommittee" Ron Beckman advised that he has received comments and recommendations regarding the General Manager position from Vista, County, San Marcos, and Encinitas. General comments were the same as last meeting; that is, the hard requirement for a degree in engineering as opposed to equivalent experience. We will recommend that the specifications be described as a "desireable" qualification but not a mandatory qualification; also, the individual will be responsible for liason from JAC to each individual board. 11. Other Business Joe Zapotocky recommended we acknowledge letter from Dave Dunne and adopt a resolution to thank him for his services on JAC. • c Motion passed (Zapotocky-Foo) that a luncheon be held on May 26, 1976, just after JAC meeting in honor of Dave Dunne, at which time the resolution would be presented to him. Paul Pressman advised that it may be necessary for this board to file a "Local Conflict of Interest" form in conformance with Proposition 9 requirements. Dick Hanson advised that Leucadia will be annexing a 3 acre parcel on easterly boundary of their district and requested the approval of JAC. Motion passed (McKay-Schneider) that Leucadia proceed with the annexation. Leucadia informed JAC that subsequent to a meeting with Chuck Oldsen, at which time they discussed a final audit of their interim connection based on preliminary figures, their auditor finalized a report using actual flows. Based on this report a final accounting of interim connection fees was made by the Leucadia auditor. Amounts to individual agencies were calculated. Checks in those amounts were forwarded to the agencies. Leucadia's auditor was present at the JAC meeting to answer any questions regarding final report. No questions were asked and the report was accepted as presented. • * & Respectfully submitted, Wilda Varner