HomeMy WebLinkAbout1977-02-23; Encina Joint Advisory Committee Ad Hoc; Minutes"c
JOINT ADVISORY COMMITTEE
FEBRUARY 23, 1977
ED STILES, CHAIRMAN STANLEY MAHR, VICE CHAIRMAN
1.BUENA:
CARLSBAD:
ENCINITAS:
LEUCADIA:
SAN MARCOS:
VISTA:
COUNTY:
EWPCF:
BLADE TRIBUNE;
LWV:
Bill Dominguez, Ed Stiles
A.J. Skotnicki, Mary easier
Ron Beckman, Wilda Varner
Mark Schneider
Richard Hanson, Stan VanSickle1
Jim McKay, Stan Mahr
Bill Michel, Don Riley
Joe Zapotocky, Bob Foo
Paul Pressman
Chuck Oldsen, Jim Frandsen
Les Evans
Liz Harris
Ruth Hannold
Ray Stone
Minutes of January 26, 1977
Motion passed (MAHR-HANSEN) to approve minutes as submitted.
Hirsch and Koptionak Meter Study:
Les Evans briefly summarized the higlights of the Hirsch and Koptionak
report. The report disclosed that five of the meters were recording
and totalizing flow satisfactorily, one meter reading significantly
low, and three were reading high.
The meter at the San Marcos Station #3, which is reading low, is
scheduled for replacement in the immediate future.
The Buena Pump Station meter appears to consistently read approximately
15% high.
The Buena Meter Station cut throat flume is not working correctly and is
reading high.
The McCrometer Propeller meter appears to be reading higer than the
volumetric tests indicate that it should. It was observed that the
error ranges from a low 4.7% at 5.5mgd and increases to a high of 17%
at a low of 14.4 mgd.
The Propeller Meter was tested three times; reading high.
Les Evans recommended that for purposes of estimating total flow, 9%
be deducted from the control room totalizer each day; and that Brown
& Caldwell and McCrometer be notified immediately of test data and be
asked to replace the meter with a new unit or repair the existing me^ter.
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4. Management Report
Les Evans introduced the discussion of the Manager's Preliminary
Organization Report by indicating that his recommendations were
influenced by previously prepared reports which seemed to indicate
that the Joint Agencies were interested in first moving to an
organization which would be operated and administered by Carlsbad
and then possibly to an independent organization with a governing
board similar to JAC. He explained the report explores the various
aspects of the organization and presented the most likely alternatives.
One alternative is to remain with the County as Operator. The other
logical alternative is to transfer the present Encina staff to the
City of Carlsbad and eliminate the fixed County overhead. The dis-
advantage of going from the County operation to Carlsbad is the loss
of the expertise which is provided by the larger County operation
and the flexibility enjoyed by being part of a larger system.
Les mentioned that the only recommendation in the report which
might have been unexpected is to contract for certain laboratory
services in addition to retaining a chemist to perform weekly and
operational testing as well as perform industrial waste monitoring.
Although this recommendation is not the least costly alternative, Les
explained that he felt it best met the needs of the Joint System.
Bob Foo suggested that it might be better to go one way or the other
(either contract for all testing services or hire a chemist to perform
all testing) rather than a combination. Dick Hanson brought up the
fact that the operators are trained to do certain testing and could
assist the chemist in the lab. Mark Schneider mentioned that per-
forming certain tests is considered part of an operator's job. Motion
passed (ZAPOTOCKY-McKAY) to instruct Manager to put the report in
final form and return to JAC for action. Mr. Skotnicki stated that
he preferred to deal from a set of alternatives rather then predigested
recommendations. He further said that the decision to divorce the
plant operation from the County was twofold; one to reduce cost and
the second was more control over plant operation. His concern is
cost. He suggested that the JAC review the report, make their own
decisions and that the manager return with the report in summary
form from which the JAC could make a decision. Mr. Zapotocky with-
drew his motion, Mr. McKay withdrew his second. Bill Dominguez ,
suggested that the Manager continue with his review of the report.
'Les Evans discussed alternatives for vehicle and equipment replace-
ment, grounds maintenance, electrical service, legal service,
janitorial, purchasing, finance and record-keeping, consulting
and operator personnel. Paul Pressman stated that the Manager's
Report was essentially a "two-step" process and suggested that the
JAC consider going directly to an independent agency rather than
to the City of Carlsbad. Mr. Skotnicki stated that although an
independent agency had been discussed the issues of providing the
necessary overhead functions were not adequately addressed. He
further stated that if the JAC wanted to omit the first step he
would have to go back to his Council for direction. Mark Schneider
agreed with Paul Pressman and suggested that he come back to JAC
with his recommendation on how to implement an independent agency.
Bob Foo indicated that he would need more information before
considering going directly to an independent agency. Motion passed
(DOMINGUEZ-ZAPOTOCKY) to ask Manager to supplement and amplify
4. Management Report Cont'd:
his report by providing a recitation of alternatives and more
cost estimates and 'further address the additional issue of
Carlsbad and/or ultimate agency.
5. Operations and Maintenance Report
Les reported that John's Rooter service is in arrears $1,184.60
for septic dumping and appears to have gone out of business.
Despite attempts to contact the business, no payment has been
made. Motion passed (ZAPOTOCKY-MAHR) that this matter be turned
over to a collection agency.
JAC felt that some kind of deposit should be worked up to avoid
future problems.
6. Flow Report
Carlsbad's flow is being estimated based on the Encina Control
Room totalizer reading less 9%.
Buena is utilizing pump hours on constant speed pumps.
San Marcos is also estimating their Lake San Marcos flow based on
pump hours according to Jim McKay.
7. Sulphide Condition Report
Eliminated due to time limit.
8. Expenditure Report
Eliminated due to time limit.
9. 1976 Audit Report
Motion passed (ZAPOTOCKY-SKOTNICKI) to accept 1976 Audit Report.
10. Request to Purchase Arm Patches
Motion passed (SCHNEIDER-MAHR) to purchase arm patches.
11. Special Phase III Meeting
Meeting was scheduled for March 1977, at 9:00 am.
12. Other Business
Jim McKay advised that San Marcos is advocating use of Chemical
12. Other Business Cont'd
treatment to increase plant capacity and would like a report
which addresses what additional capacity the plant might be
capable of without expansion.
Chuck Oldsen advised there is a report on use of Ferric Chloride
as a means to increase plant capacity. The report will be made
available to the JAC and will be brought up at the March 9 meeting.
Dick Hanson stated he wanted on record his belief that the study
on Chemical treatment needs to be re-initiated, also the need to
be working toward the goal of getting the plant re-rated on an
interim basis. This issue will also be discussed at the March 9
meeting.
Next meeting scheduled March 9, 1977.
Respectfully submitted,
Wilda Varner