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HomeMy WebLinkAbout1977-02-23; Encina Joint Advisory Committee Ad Hoc; Minutes"c JOINT ADVISORY COMMITTEE FEBRUARY 23, 1977 ED STILES, CHAIRMAN STANLEY MAHR, VICE CHAIRMAN 1.BUENA: CARLSBAD: ENCINITAS: LEUCADIA: SAN MARCOS: VISTA: COUNTY: EWPCF: BLADE TRIBUNE; LWV: Bill Dominguez, Ed Stiles A.J. Skotnicki, Mary easier Ron Beckman, Wilda Varner Mark Schneider Richard Hanson, Stan VanSickle1 Jim McKay, Stan Mahr Bill Michel, Don Riley Joe Zapotocky, Bob Foo Paul Pressman Chuck Oldsen, Jim Frandsen Les Evans Liz Harris Ruth Hannold Ray Stone Minutes of January 26, 1977 Motion passed (MAHR-HANSEN) to approve minutes as submitted. Hirsch and Koptionak Meter Study: Les Evans briefly summarized the higlights of the Hirsch and Koptionak report. The report disclosed that five of the meters were recording and totalizing flow satisfactorily, one meter reading significantly low, and three were reading high. The meter at the San Marcos Station #3, which is reading low, is scheduled for replacement in the immediate future. The Buena Pump Station meter appears to consistently read approximately 15% high. The Buena Meter Station cut throat flume is not working correctly and is reading high. The McCrometer Propeller meter appears to be reading higer than the volumetric tests indicate that it should. It was observed that the error ranges from a low 4.7% at 5.5mgd and increases to a high of 17% at a low of 14.4 mgd. The Propeller Meter was tested three times; reading high. Les Evans recommended that for purposes of estimating total flow, 9% be deducted from the control room totalizer each day; and that Brown & Caldwell and McCrometer be notified immediately of test data and be asked to replace the meter with a new unit or repair the existing me^ter. /"*»>. W 4. Management Report Les Evans introduced the discussion of the Manager's Preliminary Organization Report by indicating that his recommendations were influenced by previously prepared reports which seemed to indicate that the Joint Agencies were interested in first moving to an organization which would be operated and administered by Carlsbad and then possibly to an independent organization with a governing board similar to JAC. He explained the report explores the various aspects of the organization and presented the most likely alternatives. One alternative is to remain with the County as Operator. The other logical alternative is to transfer the present Encina staff to the City of Carlsbad and eliminate the fixed County overhead. The dis- advantage of going from the County operation to Carlsbad is the loss of the expertise which is provided by the larger County operation and the flexibility enjoyed by being part of a larger system. Les mentioned that the only recommendation in the report which might have been unexpected is to contract for certain laboratory services in addition to retaining a chemist to perform weekly and operational testing as well as perform industrial waste monitoring. Although this recommendation is not the least costly alternative, Les explained that he felt it best met the needs of the Joint System. Bob Foo suggested that it might be better to go one way or the other (either contract for all testing services or hire a chemist to perform all testing) rather than a combination. Dick Hanson brought up the fact that the operators are trained to do certain testing and could assist the chemist in the lab. Mark Schneider mentioned that per- forming certain tests is considered part of an operator's job. Motion passed (ZAPOTOCKY-McKAY) to instruct Manager to put the report in final form and return to JAC for action. Mr. Skotnicki stated that he preferred to deal from a set of alternatives rather then predigested recommendations. He further said that the decision to divorce the plant operation from the County was twofold; one to reduce cost and the second was more control over plant operation. His concern is cost. He suggested that the JAC review the report, make their own decisions and that the manager return with the report in summary form from which the JAC could make a decision. Mr. Zapotocky with- drew his motion, Mr. McKay withdrew his second. Bill Dominguez , suggested that the Manager continue with his review of the report. 'Les Evans discussed alternatives for vehicle and equipment replace- ment, grounds maintenance, electrical service, legal service, janitorial, purchasing, finance and record-keeping, consulting and operator personnel. Paul Pressman stated that the Manager's Report was essentially a "two-step" process and suggested that the JAC consider going directly to an independent agency rather than to the City of Carlsbad. Mr. Skotnicki stated that although an independent agency had been discussed the issues of providing the necessary overhead functions were not adequately addressed. He further stated that if the JAC wanted to omit the first step he would have to go back to his Council for direction. Mark Schneider agreed with Paul Pressman and suggested that he come back to JAC with his recommendation on how to implement an independent agency. Bob Foo indicated that he would need more information before considering going directly to an independent agency. Motion passed (DOMINGUEZ-ZAPOTOCKY) to ask Manager to supplement and amplify 4. Management Report Cont'd: his report by providing a recitation of alternatives and more cost estimates and 'further address the additional issue of Carlsbad and/or ultimate agency. 5. Operations and Maintenance Report Les reported that John's Rooter service is in arrears $1,184.60 for septic dumping and appears to have gone out of business. Despite attempts to contact the business, no payment has been made. Motion passed (ZAPOTOCKY-MAHR) that this matter be turned over to a collection agency. JAC felt that some kind of deposit should be worked up to avoid future problems. 6. Flow Report Carlsbad's flow is being estimated based on the Encina Control Room totalizer reading less 9%. Buena is utilizing pump hours on constant speed pumps. San Marcos is also estimating their Lake San Marcos flow based on pump hours according to Jim McKay. 7. Sulphide Condition Report Eliminated due to time limit. 8. Expenditure Report Eliminated due to time limit. 9. 1976 Audit Report Motion passed (ZAPOTOCKY-SKOTNICKI) to accept 1976 Audit Report. 10. Request to Purchase Arm Patches Motion passed (SCHNEIDER-MAHR) to purchase arm patches. 11. Special Phase III Meeting Meeting was scheduled for March 1977, at 9:00 am. 12. Other Business Jim McKay advised that San Marcos is advocating use of Chemical 12. Other Business Cont'd treatment to increase plant capacity and would like a report which addresses what additional capacity the plant might be capable of without expansion. Chuck Oldsen advised there is a report on use of Ferric Chloride as a means to increase plant capacity. The report will be made available to the JAC and will be brought up at the March 9 meeting. Dick Hanson stated he wanted on record his belief that the study on Chemical treatment needs to be re-initiated, also the need to be working toward the goal of getting the plant re-rated on an interim basis. This issue will also be discussed at the March 9 meeting. Next meeting scheduled March 9, 1977. Respectfully submitted, Wilda Varner