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HomeMy WebLinkAbout1977-04-27; Encina Joint Advisory Committee Ad Hoc; MinutesJOINT ADVISORY COMMITTEE APRIL 27, 1977 Ed Stiles. Chairman Stanley Mahr, Vice Chairman PRESENT: Buena Carlsbad Encinitas Leucadia San Marcos Vista San Diego County EWPCF LWV Blade-Tribune Guests ABSENT: Encinitas Leucadia Bill Dominguez, Ed Stiles A. J. Skotnicki, Mary Casler, Ron Beckman, Vicki Burkin Jack Kubota, Vern Pate Stan VanSickle Jim McKay, Stanley Mahr Bob Foo, Paul Pressman, Joe Zapotocky Chuck Oldsen Les Evans Ruth Hannold, Jane Skotnicki Liz Harris Roy A. Gann, Fred Wilson Mark Schneider Dick Hanson 1. Call to Order and Minutes of Meeting of March 23. 1977 Chairman Stiles called the meeting to order at 9:00 a.m. A motion passed (Foo-Skotnicki) to approve the minutes of the JAC meeting of March 23, 1977 as submitted. 2. Special Executive Session In view of Paul Pressman's resignation as JAC counsel, Chairman Stiles called for an Executive Session to discuss the hiring of the firm of Walker & Gann as legal counsel to the Encina Joint Powers. Following reconvening to an open meeting, the Chairman entertained a motion for retaining new JAC counsel. Motion passed (Zapotocky-Casler) to instruct the JAC counsel to pre- pare an agreement to provide for JAC legal services to be rendered by the firm of Walker & Gann at the rate of $50 per hour plus reimburse- ment of actual out-of-pocket costs and a cancellation of the existing agreement with the Vista Sanitation District to provide for legal ser- vices. 3. Review of Septage Dumping Program Pursuant to a request at the last JAC meeting, Les Evans, with the assistance of the San Diego County Department of Sanitation and Flood Control, reviewed the current septage dumping program. Following a discussion of that review, a motion was passed (Zapotocky- Foo) to revise the present septage dumping charges and to adopt the balance of the report's recommendations as follows: c JAC -2- April 27, 1977 Truck Capacity Present Charge New Charge 0-1000 7.00 8.50 1001-1800 10.00 15.00 1801-2500 13.50 22.00 Recommendations: 1. That no significant changes in dumping procedures be made at the pres- ent time. 2. That the emergency manhole remain open until such time as plant operat- ing hours are expanded. 3. That improved signing should be placed at the dump site, clearly indi- cating what constitutes unacceptable waste and outlining dumping and clean-up procedures. 4. That regular (weekly) random samples of septage waste be taken and analyzed for suspend solids, BOD, grease and oil and, if considered necessary, heavy metals. 4. Status of Encina Phase III Project Mr. Evans discussed the results of his meeting with the EPA on April 12, 1977 regarding the Encina Phase III project. He explained that EPA wants a timetable for implementation of the RAQS tactics prior to giv- ing Step 2, or project design, approval. Further, EPA will then look closely during the design period on how well the timetable is being met. Provided that the Encina area governments are meeting the time- table, coming close or showing an effort toward meeting the timetable, the EPA would then look favorably on granting Step 3, or construction, approval . During the discussion which followed, a question was raised regarding the pending appeal on the coastal permit. Mr. Pressman pointed out that the Coastal Commission is currently considering, and about to adopt, an emergency regulation on how they are going to conduct sew- age treatment plant permit applications. He explained that those regulations purport to apply only to new applications; however, the significant part of these new regulations is that a Coastal Commission permit will be necessary before getting concept approval from the Water Resources Control Board. Mr. Pressman stated, however, that he did not believe that is the case with EWPCF's pending permit inas- much as we are under the old act. It was the general concensus that now would be an appropriate time to check with the Coastal Commission as to whether we should go forward with our permit application or wait for actual concept (Step 2) approval in lieu of first reaching agreement with EPA and WRCB before going to the Coastal Commission. Mr. Pressman agreed to pursue this. JAC -3- April 27, 1977 5. Status of 1977-78 Budget Preparation The JAC members reviewed 1977-78 budget estimates prepared by Les Evans. In the discussion which followed, Mr. Kubota recommended that CETA funds be reapplied for. A question was also raised as to whether in- surance coverage is adequate. No formal action was taken. Mr. Evans asked the members to further review the budget figures for finalization at the next meeting. 6. Status Report on Implementation of the Woodside/Kubota Report At the last JAC meeting, following acceptance of the Woodside/Kubota report, Mr. Foo suggested that Mr. Evans give progress reports on implementation of the suggestions in that report. Accordingly, Mr. Evans reported that a more intensive effort in heavy metals monitoring by the San Diego Laboratory/Industrial Waste section had been instituted in addition to monthly meetings with the Encina operators, chemist and the industrial waste staff. Further, the Encina chemist is reviewing sampling devices, and an al- lowance for the purchase of three sampling devices for monitoring influent and effluent will be included in the 1977-78 budget. In addition, automatic valves, which will enable the digesters to be fed continuously, have been ordered. Also, random sampling of septage haulers has been instituted. 7. Operation and Maintenance Report Mr. Evans stated that nothing unusual had transpired in the month of March. He did point out, however, that one of the sedimentation tanks had been drained in order to get a low flow through the meter to change the propeller, commenting that no noticeable change had occurred as a result of the replacement. He added that the McCrometer Corp. is de- • signing straightening vanes to be inserted in the pipe to determine whether hydraulic conditions are responsible for the high readings. 8. Flow Report Les Evans gave a brief overview of the March Flow Report explaining the bases of the participating agencies' flows. 9. Sulfide Condition Report The members' attention was drawn to this report. There was no discus- sion. JAC -4- April 27, 1977 10. Expenditure Reports There was no discussion of this report. 11. San Diego County Proposal for Hydraulic and Chemical Testing At the March 23, 1977 JAC meeting, a motion was passed to employ Brown & Caldwell to do hydraulic and coagulation testing as to the feasibility of increasing the plant's capacity. Inasmuch as the County is doing a similar study at San Elijo, Mr. Evans requested a proposal from the County. The County's response, in the form of a letter from the Director of the Department of Sani- tation & Flood Control, was reviewed by the JAC members. It was pointed out that the method of testing used by the County is similar to that of Brown & Caldwell; the price is less; and the time period is relatively the same. Mr. Evans stated that the study could be done without any contractual arrangements as the County can bill EWPCF in the regular operations billing. A motion passed (Zapotocky-Skotnicki) to rescind the motion passed at last month's meeting employing Brown & Caldwell to do hydraulic and coagulation testing and to accept .the County's proposal to con- duct the study. 12. Recommendation from JAC Management Subcommittee Chairman Stiles reported that the subcommittee had developed no recom- mendations on the Manager's Reorganization Report. The subcommittee requested that the JAC authorize holding the report in abeyance pend- ing the development of a draft reorganization plan to be submitted to the Manager and Counsel no later than July 1, 1977. Mr. Skotnicki added that the subcommittee did not study the Manager's report but discussed the alternatives of going to an interim form of management or going directly into a separate regulatory agency. Be- cause the subcommittee did not have that wide a scope of authority, the members recommended requesting, from the full JAC, the authority to further investigate the step of going directly into an independent regulatory agency and the continuance of the subcommittee. A motion passed (Zopotocky-McKay) authorizing continuance of the sub- committee with instructions to come up with recommendations by July 1, 1977 with Ms. Casler and Mr. Skotnicki opposed. No subcommittee meet- ing date was established. JAC -5- April 27, 1977 13. Adjournment The meeting adjourned to the EWPCF Conference Room at noon on May 5, 1977. The next regularly scheduled meeting will be at 9:00 a.m. on May 25, 1977. Respectfully submitted, Vicki Burkin