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HomeMy WebLinkAbout1978-06-21; Encina Joint Advisory Committee Ad Hoc; MinutesCITY CLERK ENCINA JOINT POWERS MINUTES OF THE SPECIAL JOINT ADVISORY COMMITTEE MEETING HELD ON WEDNESDAY, JUNE 21, 1978 AT THE ENCINA WATER POLLUTION CONTROL FACILITY CONFERENCE ROOM Ed Stiles, Chairman Stanley Mahr, Vice Chairman CALL TO ORDER Vice Chairman Stanley Mahr called the meeting to order at 10:15 A.M. ROLL CALL Present; Vista Santitation District City of Carlsbad San Marcos County Water District Leucadia County Water District Encinitas Sanitary District County of San Diego JAC Administrator JAC Counsel Encina Joint Powers Absent: Buena Sanitation District Guests; Blade Tribune County of San Diego Leucadia County Water District Joe Zapotocky, Dan Carr Mary Casler, A. J. Skotnicki Jim McKay, Stanley Mahr Dick Hanson, Stan Van Sickle Mark Schneider, Jack Filanc Jim Frandsen Ron Beckman Roy H. Gann, Esq. Les Evans Ed Stiles, Bill Dominguez Jim Esterbrooks Keith Boger, Gary Decker Eric Elliott, Regina Ash CONTRACTS FOR PREPARING APPLICATION FOR MODIFICATION Vice Chairman Mahr asked Mr. Evans to present the agenda item. Mr. Evans reviewed the status of the Proposed Regulations for Applica- tion. JOINT ADVISORtfp^PECIAL COMMITTEE MEETING MINUTES - JUNB^fL, 1978 He explained that Final Rules and Application Procedures have not yet been published and that, under the Proposed Rules, Encina could not meet the requirements for modification. He added that there was not enough time to perform all the tests required in the Proposed Procedures before the September 24, 1978 deadline and that the costs of preparing the application would probably not be grant eligible. Mr. Skotnicki questioned why we would not be able to meet the re- quirements for modification. Mr. Evans explained that the Proposed Rules would require that En- cina be able to meet the treatment standard of the California Ocean Plan without any upgrading of the existing process. Complying with the Ocean Plan would require some upgrading, although less than full secondary. Mr. Evans then outlined three alternatives (1) not apply for the application; (2) submit an application based primarily on existing oceanographic information; or (3) enter into an intensive oceano- graphic testing program and attempt to develop as complete an ap- plication as possible. The costs of alternatives (2) and (3) were estimated at $25-30,000 and over $100,000 respectively. Mr. Evans recommended that alternative (2) be pursued through several contracts. Mr. Evans then introduced four proposed contracts for assistance to the Encina Agencies in preparing the application. a. CALIFORNIA ANALYTICAL LAB FOR TESTING The first contract proposed by Mr. Evans was for the laboratory analysis portion of the application. The cost of the service was estimated by California Analytic Lab in Sacramento at $1,600 per sample for organic testing. Mr. Evans indicated that at least two samples would be necessary plus more extensive test- ing of those pollutants found to be present in the Encina in- fluent. Mr. Evans recommended that the City of Carlsbad be asked to pre- pare a purchase order for chemical testing, in accordance with the applicable fee schedule, at a cost not to exceed $5,000. b. PLANKTONICS FOR MARINE BIOLOGIST The second contract introduced by Mr. Evans was for marine biol- ogist services. The work would consist of preparing the biolo- gical assessment portions of the application and the monitoring - 2 - JOINT ADVISORY SPECIAL COMMITTEE MEETING MINUTES - JUt^]Rl, 1978 f\ V^t-— \^f program. The firm of Planktonics in San Rafael was recommended by Mr. Evans to perform this work. He indicated that Mr. Eric Elliott (LCWD), who is himself a biologist, had reviewed the qualifications and felt that they were well suited to perform the required service. Mr. Evans recommended that the City of Carlsbad be authorized to contract with Planktonics for biological assessment services on a time and materials basis at a cost not to exceed $10,000. C. SAN DIEGO COUNTY FOR INDUSTRIAL WASTE PLAN The third contract for preparation of the application was pro- posed by Mr. Evans to be entered into with San Diego County. Mr. Decker of the Industrial Waste Division of the Department of Sanitation and Flood Control indicated that he could prepare the industrial waste portion of the application at a cost of only a few thousand dollars. Mr. Evans recommended that we authorize the above work, dr BROWN AND CALDWELL FOR OCEAN OUTFALL EVALUATION The fourth and final contract introduced by Mr. Evans concerned physical assessment of the ocean outfall. He indicated that the work to be accomplished required computer simulation of initial dilution under various current, salinity, wind, flow and biolo- gical conditions. Mr. Evans recommended that Brown and Caldwell be authorized to perform this service under the Special Engineering Services section of the Step 2 Agreement at a cost not to exceed $5,000. Mr. Zapotocky asked if the Regional Board would have any input into the application for modification. He wanted to know if our solids handling problems would also affect our application for modifica- tion. Mr. Evans indicated that the RWQCB input would be limited to water quality considerations and not odors insofar as the application. Mr. Schneider asked if anyone had considered how much money would be saved if the application for modification were successful. Mr. Evans indicated that it would probably eliminate the need for one-half of the secondary processes, saving the majority of the local 3 - JOINT ADVISORY-gPECIAL COMMITTEE MEETING MINUTES - JUN^Q., 1978 . J share of non-grant eligible costs. He guessed that it might mean as much as six or seven million dollars. Mr. Schneider moved that the General Manager be authorized to pro- ceed with the proposed contracts for preparing the application for modification. Ms. easier seconded the motion which was unanimously adopted. There being no further businss, the meeting adjourned at 11:00 A.M. Respectfully submitted, Les Evans /mgt - 4 -