HomeMy WebLinkAbout1978-07-26; Encina Joint Advisory Committee Ad Hoc; MinutesENCINA JOINT POWERS
MINUTES OF THE JOINT ADVISORY COMMITTEE MEETING
HELD ON WEDNESDAY, JULY 26, 1978
AT THE
ENCINA WATER POLLUTION CONTROL FACILITY CONFERENCE ROOM
Ed Stiles, Chairman Stanley Mahr, Vice Chairman
1. CALL TO ORDER
Chairman Stiles called the meeting to order at 9:08 A.M.
ROLL CALL
Present;
Vista Sanitation District
City of Carlsbad
Buena Sanitation District
San Marcos County Water District
Leucadia County Water District
Encinitas Sanitary District
County of San Diego
JAC Administrator
JAC Counsel
Encina Joint Powers
Absent:
City of Carlsbad
Guests:
Brown and Caldwell
C M Engineering Associates
Encinitas Sanitary District
KUDE
San Diego Union
Joe Zapotocky, Dan Carr
A. J. Skotnicki
Ed Stiles, Bill Dominguez
Jim McKay, Stanley Mahr
Stan Van Sickle, Eric Elliott
Mark Schneider, Jack Filanc
Rick Graff
Ron Beckman
Roy H. Gann, Esq.
Les Evans, Mary Taylor
Mary Casler
Graham Eraser
Jerry Frieling
Jack Kubota
Joan Taylor
Neil Ball
2. MINUTES OF JUNE 28, 1978
Chairman Stiles referred to the 5th paragraph on page 3 of the
minutes and asked Mr. Evans for a clarification.
JOINT ADVISORY COMMITTEE MEETING
MINUTES - JUI4^*16, 1978
Mr. Evans explained that we have three digesters, two of which
are primary digesters and the other one being a secondary di-
gester. The No. 1 digester is very flexible and can be oper-
ated by itself or in conjunction with the other two digesters.
Digester No. 2 is the older, primary digester and cannot be oper-
ated independently or without supernating or spilling over into
No. 3 digester. Therefore, any time No. 2 is either sick or
dead, No. 3 is also going to be sick or dead. However, if No. 1
is sick or dead, it doesn't necessarily mean that it will make
any of the digesters sick.
Mr. Van Sickle said that Mr. Evans' explanation was very clear
but didn't feel that anyone going over the minutes would nec-
essarily understand that this was what the paragraph said.
He felt that it could be simplified somewhat so that everybody
could understand the meaning.
Mr. Van Sickle moved that the minutes be approved as explained.
Seconded by Mr. Zapotocky, the motion carried.
INFORMATION
3. CASH FLOW FOR PRELIMINARY DESIGN REVIEW
Chairman Stiles asked Mr. Evans for his remarks concerning the
above subject.
Mr. Evans presented the cash flow information for the next six
months. He explained the Vista Trust Fund, which is maintained
by the County, and the amounts in that Fund.
Each of the agencies has money in the Trust Fund. To meet the
Cash Flow obligations of our contract through October, we're
going to need $200,000.
Mr. Elliott quesioned the contract amount. Mr. Evans said the
contract was $210,772 which included $189,000 for costs and
$ 21,772 for fixed fee.
Mr. Evans stated that in order to meet the cash flow obligations
through October, Leucadia will not have enough money in the Fund.
In all probability, sometime before October 17th, Leucadia County
Water District will receive a bill from Vista Sanitation District
for approximately $11,000 in order to cover that obligation.
Mr. Beckman asked if we were not going to have to include some
money in the Cash Flow for Arthur Beard Engineers. Mr. Evans
answered that the first work on that contract would not be done
until October and he did not anticipate receiving a bill until
November or December.
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JOINT ADVISORY COMMITTEE MEETING
MINUTES - JUI/*«?6, 1978
He further explained that the Value Engineering contract was
a lump sum contract which would be paid in two parts; one at
the completion of the first phase of design, which will prob-
ably be in October or November, and then at the completion of
the second phase of the design which will be in February or
March.
Chairman Stiles asked where the $680,000 in the VSD Trust Fund
came from. Mr. Evans said that it was the money which was left-
over from Phase II and Phase IIA. Mr. Zapotocky added that it
came as a result of our distribution agreement through the
Seventh Supplement.
Mr. Mahr asked if the County held these funds. Mr. Evans re-
plied to the affirmative. Mr. Mahr asked how these funds were
invested. Mr. Dominguez said that they collected interest as
part of the overall County portfolio.
Mr. Mahr said that we were talking about $3/4 million and 2-3%
interest would make a lot of difference on that amount of funds.
He wondered if we shouldn't be looking into this because it's
costing us money by having it sit.
Mr. Dominguez suggested that the Encina Manager look into the
interest earned on the Fund.
ROUTINE REPORTS
4. OPERATIONS AND MAINTENANCE REPORT
Chairman Stiles asked Mr. Evans to comment on the above report.
Mr. Evans said that on the Operations report, one of the things,
which would be of definite interest is the hearing before the
Regional Water Quality Control Board on Monday, July 24. The
meeting was actually very routine with no public input from
citizens as might have been expected. Instead, there was a brief
presentation by the Regional Staff, Mr. Evans spoke and Mr. Wooten
from the Vista Chamber of Commerce spoke briefly. The Board then
adopted the Cease and Desist Order which created a time schedule
to clean up the odor problem.
Although the elected officials who showed up might have been
disappointed that they sat down there nearly all morning without
necessity to speak, he couldn't emphasize enough the importance
of being so well represented by our elected officials. It def-
initely shows a concern on the part of our six agencies, it shows
a knowledge of what's happening on the part of our elected offi-
cials and he definitely felt that this was a factor in our favor
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MINUTES - JULf^G, 1978
and will continue to be a factor in our favor if we should
not be able to meet the time schedule. He appreciated very
much the attendance of our officials and really thought it
was a big help.
Mr. Zapotocky asked if Mr. Evans felt we could meet the time
schedule. Mr. Evans replied to the affirmative, adding that
we would keep right on top of it including visits to the sub-
contractors on the digester design job and keep after all the
vendors who have to provide equipment.
Chairman Stiles asked what the County provides as far as the
industrial waste program. Mr. Evans said that there were
funds budgeted for each of the six agencies to have an indus-
trial waste monitoring program. Obviously, some of our bigger
industrial areas are in San Marcos and Carlsbad and that's
where the majority of the money is spent. Encinitas and Leu-
cadia have a very small budget. The County has a systemized
program where they've identified, through the issuance of per-
mits and the assistance of our six agencies, industrial waste
dischargers and a certain number of these dischargers which do
have a potential of causing problems to our system are monitored
on a regular schedule. Also, the County does have a surveilance
program which consists of going up and down streets, checking to
make sure a use has not changed of which they are not aware or
somebody has moved into a building and has a name which might
imply they are doing something that would be a wet process which
would cause chemicals to be discharged into our system. He per-
sonally felt that he thought it was a good program and that we
were going to elaborate on what's being done and reinforce the
program. He felt that we would have no problem at all in showing
the RWQCB that we know what's out there, what's coming into our
system and the potential hazards.
Chairman Stiles asked if the cities or the counties have ordi-
nances or specific rules and regulations for anyone going into
business.
Mr. Graff answered that the County has an industrial waste ser-
vice and, prior to being licensed, new businesses must comply
with the regulations.
Mr. Skotnicki asked whether there wasn't a requirement for all
businesses to acquire a business license. Mr. Dominguez said
it was not required in the County and that they were precluded
by government code when dealing with business licenses per se.
The cities, under the government code, are allowed this for rev-
enue and control purposes. The County has tried to change this
legislation about six or seven times during the past ten years.
Mr. Schneider felt that the smaller businesses were not causing
problems. Rather, it was the larger businesses like Burroughs
and Singer-Kearfott.
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JOINT ADVISOR^COMMITTEE MEETING
MINUTES - JUL^J6. 1978
Mr. Dominguez stated that if we tried to correlate the start of
the incidents from 1972 and find out when some of the majors
hooked up, we might be able to narrow down the possiblities.
Mr. Filanc asked Mr. Evans what type of 24 hr. sampling we had.
Mr. Evans said that we had 24 hr. sampling at some of the major
dischargers like Burroughs. They do their own sampling most of
the time. They have a sampler in their own system and provide
the tests. However, the County industrial moniororing people
also double-check and insert their own sampler periodically. He
added that a 24 hr. composite sampling was being done.
Mr. Elliott said that since we only had five months, we really
should start an industrial waste survey program today and it
seemed to him that we had pretty good relationships with John
Murk and Jerry Frieling of C M Engineering and maybe they have
the capabilities and time where they can start on something like
that immediately.
Mr. McKay asked if we had a 24 hr. sample from hither and yon,
would Mr. Evans know what to test for. Mr. Evans said that we
would just have to guess.
Mr. Skotnicki noted that one of the parts of the program, that
was imposed by the Cease and Desist Order, was a complete indus-
trial waste discharge study. He thought there would be no need
to do something other than what Mr. Evans had planned to do or
perhaps expand that in answering the RWQCB's program. He thought
the completion of this study was sometime this fall to which Mr.
Evans replied to the affirmative.
Mr. Evans said that we had to have a plan submitted to the RWQCB
by August 31 and the results are to be in about two months later.
Mr. Evans felt that the Industrial Waste Survey was about 75% com-
pleted by the County and the other 25% was a matter of identifying
anything that looks like it could possibly be an industrial waste
discharger. Going into buildings, finding out what they're doing,
if there is any potential of getting into the sewer, if they have
a wet process at all using toxic chemicals. A lot of this has been
done but a lot more has to be done. In the first place, we couldn't
hire a consultant and get him going fast enough to meet the time
schedule.
Mr. Zapotocky asked if Mr. Evans needed authorization to do the
above.
Mr. Evans said that we had $20,000 in this fiscal year's budget
for industrial waste monitoring which is contract with the County.
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JOINT ADVISOR***OMMITTEE MEETING
MINUTES - JULWBT6, 1978
They have one full time field person who spends almost all of
his time up in our area inventorying, monitoring and testing.
What we're going to ask the County to do is to up-date all of
their inventory records and do this block to block, visual sur-
vey of anything that looks suspicious. Based on this, we will
try to decide if there's anything out there that could have the
potential of causing upsets at this plant, if they're discharged
in large enough quantities or perhaps close enough to the plant
or if we receive it in slug loads. When we have identified the
most logical possibilities causing any problems at the plant,
we will then do a stepped-up monitoring program on those in-
dustries that we identify. He felt that this would be the
exact thing that a consultant would do if hired.
Mr. Dominguez said that Jack Thomas was the field monitor and
perhaps Jack could come to the next JAC meeting and tell us if
he has any problems with any constraints by any of the member
agencies or maybe tell us what he suspects.
Mr. Mahr suggested that possibly we could contact the suppliers
of the various chemicals being used.
Chairman Stiles felt that Mr. Evans should sit down with Mr.
Thomas and discuss the industrial waste surveys and report back
to the JAC.
Mr. Evans said that Mr. Thomas' samples are run in our labora-
tory and that Mr. Thomas has some definite ideas about what the
deficiencies are and Mr. Evans felt that they could be handled
better by dealing directly with the agencies rather than bring
Mr. Thomas to the JAC meeting. Mr. Evans also said that he would
like to get together with Mr. Thomas to find out what the de-
ficiencies were before Mr. Thomas is asked to give a report at
the JAC meeting.
5. SULFIDE CONDITION REPORT
Chairman Stiles asked Mr. Evans to report on the sulfide condi-
tions .
Mr. Evans made no significant comments about this report.
6. EXPENDITURE REPORT
Mr. Evans noted that on page 1 of this report, the flows are
shown for a full year.
He also noted that the EDU report was replaced by a section in
the Operations and Maintenance Report and now only shows the
connections.
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JOINT ADVISORY COMMITTEE MEETING
MINUTES - JUL1/**^, 1978
ACTION
7. RESOLUTION ADOPTING THE AREAWIDE
WATER QUALITY MANAGEMENT PLAN
Chairman Stiles asked Mr. Evans to report on the resolution
adopting the Areawide Water Quality Management Program.
Mr. Evans said that he felt everyone was aware that the CPO
had adopted an Areawide Water Quality Management Program
which established the CPO as the agency to coordinate the
preparation of the plan on an annual basis. What we're being
asked to do by the CPO is adopt a resolution recognizing that
the plan exists and agreeing to support it.
Mr. Zapotocky moved that the agencies adopt the resolution.
Seconded by Mr. Skotnicki, the motion carried.
Mr. Evans referred to Mr. Gann who stated that inasmuch as the
Seventh Supplement, which establishes this committee says we
are an advisory committee, the adoption of this resolution would
not be proper by this body. He felt that if the motion were
adopted, a similar resolution should be passed by each of the
member agencies at this point and time. It was Mr. Gann's rec-
ommendation that, if the resolution submitted to the various
agencies covers in substance these resolutions, it should be
left at that stage.
Mr. Zapotocky withdrew his motion and Mr. Skotnicki withdrew
his second.
Mr. Evans said that he would remind the CPO that we are a six
member joint powers arrangement and not an implementing agency
in our own right. Any implementing resolution should be ad-
dressed to the six individual member agencies.
8. CONTRACT WITH ARTHUR BEARD
ENGINEERS FOR VALUE ENGINEERING
Chairman Stiles asked Mr. Evans for his comments.
Mr. Evans apologized for putting this item on the agenda without
backup material. Arthur Beard assured him that we would have
the contract in time to be included in the packet, then assured
him we could mail it out as an addendum and then, this morning,
we still don't have it.
Mr. Gann wrote the contract based on the input from all the
agencies during our last problem with contracts. It includes
names of all of the people who will be performing under the
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JOINT ADVISORY COMMITTEE MEETING
MINUTES - JUL^V 1978 ;^"*|
\0T *^^
contract. The scope of work is based on the EPA Work Book
for Value Engineering and is in accordance with the guide-
lines for the size project we have. It has the right people
with the right capabilities. The price is a firm fixed price
and the contractor gets no more or no less than that amount.
Mr. Evans said that when we first discussed the selection of
Arthur Beard Engineers, we were talking about $55,000-60,000.
We now have a contract with a proposed fixed price of $47,186.12
which is in accordance with all the EPA figures and is approx-
imately $3,000 less than the grant offer which we had for value
engineering.
Each agency will have to adopt a resolution authorizing Vista
Sanitation District to enter into the contract.
Mr. Evans proposed that, as soon as he received the contract,
he would like to call a Negotiating Committee meeting and then
a Special JAC meeting.
Chairman Stiles stated that the Negotiating Committee could meet
at 9:00 A.M. followed by a meeting of the Special JAC at 9:30
A.M. on Wednesday, August 2nd.
9. LETTER FROM LEUCADIA COUNTY WATER DISTRICT
Mr. Elliott reviewed Leucadia's request which is in conjunction
with reactivating their existing plant and paralleling their in-
terceptor to the Encina facility. They would like to utilize
the old interceptor as a failsafe line directly to the ocean
outfall.
Mr. Elliott asked for the resolution of questions as to how much
Leucadia owned in the outfall, what the capacity of the outfall
was, and the plans for an effluent pump station. He also felt
that there should be some discussion of the question of solids
handling.
Mr. Evans felt that Leucadia's proposal to use the ocean outfall
was of less concern than the increased solids loading feature of
their plan. Mr. Elliott explained that Leucadia would probably
operate the reclamation plant at a flow of 0.5 MGD and would
actually be discharging an effluent of less suspended solids
strength than the average coming into the plant.
Mr. Beckman mentioned that the Leucadia County Water District
would have to install another line across the flood channel. He
also reminded the JAC that the Basic Agreement says the agencies
have to continue to pay for all their flow even if they reclaim.
He commented that these questions would be addressed in the Dis-
trict's EIR.
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JO: ADVISORY COMMITTEE MEETING
Mil ES - JULY 26, 1978-•—c
Mr. Zapotocky moved that the manager be directed to analyze
the proposal and refer it to the appropriate committee. The
motion was seconded by Mr. Carr and unanimously approved.
OTHER BUSINESS
10. STATUS OF APPLICATION FOR MODIFICATION
OF SECONDARY TREATMENT REQUIREMENTS
Mr. Elliott asked for a status report on the Application for
Modification of Secondary Treatment Requirements. Mr. Evans
reported that we had a contract with Planktonics for the bio-
logical assessment portion of the application. That firm has
nearly completed the assembly of the oceanographic information
necessary to complete the application.
Mr. Kubota asked if the CPO request for a marine sanctuary would
make our application academic. Mr. Skotnicki mentioned that its
primary purpose was to restrict offshore drilling.
Mr. Evans continued that we also have a contract with Brown and
Caldwell for doing computer analysis of the ocean outfall and a
contract with Pomeroy, Johnston and Bailey for chemical testing.
All work is underway and on schedule.
11. REORGANIZATION AGREEMENT
Mr. Elliott inquired about the reorganization agreement. Mr.
Gann reported that the draft agreement had been mailed by his
office and should be received by each agency this week.
Mr. Schneider asked Mr. Evans if he still thought we could save
$100,000 by going to our own management. Mr. Evans responded in
the affirmative. Mr. Schneider added that we wouldn't have such
long delays in getting things approved. Mr. Evans said that any
delays would be traceable back to this Board. Mr. Skotnicki re-
minded Mr. Evans that his statement would be true only for oper-
ational matters.
Mr. Gann added that we would not attempt to change the role of
the Vista Sanitation District as lead agency for Phase III for
fear of jeopardizing the grant.
12. FEASIBILITY OF USING WORMS
TO DIGEST SOLIDS
Chairman Stiles introduced Mr. Bill Heath who spoke on the above
subject.
Mr. Heath said that, for the past few months, he has been feeding
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JOINT ADVISORYCOMMITTEE MEETING
MINUTES - JULCJ6, 1978
his worms raw sludge subterraneously.
Mr. Eraser said that it was his understanding that the Japanese
had done a great deal of research in this area and there have
been two or three firms, to his knowledge, who have actually
purchased the technology. He wondered if Mr. Heath had utilized
this research in his work.
Mr. Skotnicki asked if he had made any approaches to the State
Regional Water Quality Control Board to see whether they will
accept this approach to sludge digestion. Mr. Heath answered
to the affirmative adding that the SRWQCB is proposing a pilot
project.
Chairman Stiles felt that it would be wise for Mr. Evans to
handle the situation and keep the JAC advised accordingly.
Mr. Schneider said that he didn't feel that we should be in-
volved in spending any of the District's funds until Mr. Heath
had some kind of proven proposal which would be workable.
Mr. Zapotocky moved that Mr. Evans set up a Reclamation Sub-
committee meeting for discussion of the proposal when it was
received from Mr. Heath. Sconded by Mr. Skotnicki, the motion
carried.
13. PRESENTATION TO JACK KUBOTA
Chairman Stiles said that, since Mr. Kubota had been furnish-
ing doughnuts for such a long time and for the other good works
he has performed in the past, it was only fitting and proper to
give him an award befitting his good deeds. With much "pomp
and ceremony", Mr. Kubota was presented with the distinguished
"California Turd Bird" award.
ADJOURNMENT
There being no further business, the meeting was adjourned.
Respectfully submitted,
unn Taylor
Recording Secretary