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HomeMy WebLinkAbout1978-07-26; Encina Joint Advisory Committee Ad Hoc; MinutesENCINA JOINT POWERS MINUTES OF THE JOINT ADVISORY COMMITTEE MEETING HELD ON WEDNESDAY, JULY 26, 1978 AT THE ENCINA WATER POLLUTION CONTROL FACILITY CONFERENCE ROOM Ed Stiles, Chairman Stanley Mahr, Vice Chairman 1. CALL TO ORDER Chairman Stiles called the meeting to order at 9:08 A.M. ROLL CALL Present; Vista Sanitation District City of Carlsbad Buena Sanitation District San Marcos County Water District Leucadia County Water District Encinitas Sanitary District County of San Diego JAC Administrator JAC Counsel Encina Joint Powers Absent: City of Carlsbad Guests: Brown and Caldwell C M Engineering Associates Encinitas Sanitary District KUDE San Diego Union Joe Zapotocky, Dan Carr A. J. Skotnicki Ed Stiles, Bill Dominguez Jim McKay, Stanley Mahr Stan Van Sickle, Eric Elliott Mark Schneider, Jack Filanc Rick Graff Ron Beckman Roy H. Gann, Esq. Les Evans, Mary Taylor Mary Casler Graham Eraser Jerry Frieling Jack Kubota Joan Taylor Neil Ball 2. MINUTES OF JUNE 28, 1978 Chairman Stiles referred to the 5th paragraph on page 3 of the minutes and asked Mr. Evans for a clarification. JOINT ADVISORY COMMITTEE MEETING MINUTES - JUI4^*16, 1978 Mr. Evans explained that we have three digesters, two of which are primary digesters and the other one being a secondary di- gester. The No. 1 digester is very flexible and can be oper- ated by itself or in conjunction with the other two digesters. Digester No. 2 is the older, primary digester and cannot be oper- ated independently or without supernating or spilling over into No. 3 digester. Therefore, any time No. 2 is either sick or dead, No. 3 is also going to be sick or dead. However, if No. 1 is sick or dead, it doesn't necessarily mean that it will make any of the digesters sick. Mr. Van Sickle said that Mr. Evans' explanation was very clear but didn't feel that anyone going over the minutes would nec- essarily understand that this was what the paragraph said. He felt that it could be simplified somewhat so that everybody could understand the meaning. Mr. Van Sickle moved that the minutes be approved as explained. Seconded by Mr. Zapotocky, the motion carried. INFORMATION 3. CASH FLOW FOR PRELIMINARY DESIGN REVIEW Chairman Stiles asked Mr. Evans for his remarks concerning the above subject. Mr. Evans presented the cash flow information for the next six months. He explained the Vista Trust Fund, which is maintained by the County, and the amounts in that Fund. Each of the agencies has money in the Trust Fund. To meet the Cash Flow obligations of our contract through October, we're going to need $200,000. Mr. Elliott quesioned the contract amount. Mr. Evans said the contract was $210,772 which included $189,000 for costs and $ 21,772 for fixed fee. Mr. Evans stated that in order to meet the cash flow obligations through October, Leucadia will not have enough money in the Fund. In all probability, sometime before October 17th, Leucadia County Water District will receive a bill from Vista Sanitation District for approximately $11,000 in order to cover that obligation. Mr. Beckman asked if we were not going to have to include some money in the Cash Flow for Arthur Beard Engineers. Mr. Evans answered that the first work on that contract would not be done until October and he did not anticipate receiving a bill until November or December. - 2 - JOINT ADVISORY COMMITTEE MEETING MINUTES - JUI/*«?6, 1978 He further explained that the Value Engineering contract was a lump sum contract which would be paid in two parts; one at the completion of the first phase of design, which will prob- ably be in October or November, and then at the completion of the second phase of the design which will be in February or March. Chairman Stiles asked where the $680,000 in the VSD Trust Fund came from. Mr. Evans said that it was the money which was left- over from Phase II and Phase IIA. Mr. Zapotocky added that it came as a result of our distribution agreement through the Seventh Supplement. Mr. Mahr asked if the County held these funds. Mr. Evans re- plied to the affirmative. Mr. Mahr asked how these funds were invested. Mr. Dominguez said that they collected interest as part of the overall County portfolio. Mr. Mahr said that we were talking about $3/4 million and 2-3% interest would make a lot of difference on that amount of funds. He wondered if we shouldn't be looking into this because it's costing us money by having it sit. Mr. Dominguez suggested that the Encina Manager look into the interest earned on the Fund. ROUTINE REPORTS 4. OPERATIONS AND MAINTENANCE REPORT Chairman Stiles asked Mr. Evans to comment on the above report. Mr. Evans said that on the Operations report, one of the things, which would be of definite interest is the hearing before the Regional Water Quality Control Board on Monday, July 24. The meeting was actually very routine with no public input from citizens as might have been expected. Instead, there was a brief presentation by the Regional Staff, Mr. Evans spoke and Mr. Wooten from the Vista Chamber of Commerce spoke briefly. The Board then adopted the Cease and Desist Order which created a time schedule to clean up the odor problem. Although the elected officials who showed up might have been disappointed that they sat down there nearly all morning without necessity to speak, he couldn't emphasize enough the importance of being so well represented by our elected officials. It def- initely shows a concern on the part of our six agencies, it shows a knowledge of what's happening on the part of our elected offi- cials and he definitely felt that this was a factor in our favor - 3 - JOINT ADVISORY COMMITTEE MEETING MINUTES - JULf^G, 1978 and will continue to be a factor in our favor if we should not be able to meet the time schedule. He appreciated very much the attendance of our officials and really thought it was a big help. Mr. Zapotocky asked if Mr. Evans felt we could meet the time schedule. Mr. Evans replied to the affirmative, adding that we would keep right on top of it including visits to the sub- contractors on the digester design job and keep after all the vendors who have to provide equipment. Chairman Stiles asked what the County provides as far as the industrial waste program. Mr. Evans said that there were funds budgeted for each of the six agencies to have an indus- trial waste monitoring program. Obviously, some of our bigger industrial areas are in San Marcos and Carlsbad and that's where the majority of the money is spent. Encinitas and Leu- cadia have a very small budget. The County has a systemized program where they've identified, through the issuance of per- mits and the assistance of our six agencies, industrial waste dischargers and a certain number of these dischargers which do have a potential of causing problems to our system are monitored on a regular schedule. Also, the County does have a surveilance program which consists of going up and down streets, checking to make sure a use has not changed of which they are not aware or somebody has moved into a building and has a name which might imply they are doing something that would be a wet process which would cause chemicals to be discharged into our system. He per- sonally felt that he thought it was a good program and that we were going to elaborate on what's being done and reinforce the program. He felt that we would have no problem at all in showing the RWQCB that we know what's out there, what's coming into our system and the potential hazards. Chairman Stiles asked if the cities or the counties have ordi- nances or specific rules and regulations for anyone going into business. Mr. Graff answered that the County has an industrial waste ser- vice and, prior to being licensed, new businesses must comply with the regulations. Mr. Skotnicki asked whether there wasn't a requirement for all businesses to acquire a business license. Mr. Dominguez said it was not required in the County and that they were precluded by government code when dealing with business licenses per se. The cities, under the government code, are allowed this for rev- enue and control purposes. The County has tried to change this legislation about six or seven times during the past ten years. Mr. Schneider felt that the smaller businesses were not causing problems. Rather, it was the larger businesses like Burroughs and Singer-Kearfott. - 4 - JOINT ADVISOR^COMMITTEE MEETING MINUTES - JUL^J6. 1978 Mr. Dominguez stated that if we tried to correlate the start of the incidents from 1972 and find out when some of the majors hooked up, we might be able to narrow down the possiblities. Mr. Filanc asked Mr. Evans what type of 24 hr. sampling we had. Mr. Evans said that we had 24 hr. sampling at some of the major dischargers like Burroughs. They do their own sampling most of the time. They have a sampler in their own system and provide the tests. However, the County industrial moniororing people also double-check and insert their own sampler periodically. He added that a 24 hr. composite sampling was being done. Mr. Elliott said that since we only had five months, we really should start an industrial waste survey program today and it seemed to him that we had pretty good relationships with John Murk and Jerry Frieling of C M Engineering and maybe they have the capabilities and time where they can start on something like that immediately. Mr. McKay asked if we had a 24 hr. sample from hither and yon, would Mr. Evans know what to test for. Mr. Evans said that we would just have to guess. Mr. Skotnicki noted that one of the parts of the program, that was imposed by the Cease and Desist Order, was a complete indus- trial waste discharge study. He thought there would be no need to do something other than what Mr. Evans had planned to do or perhaps expand that in answering the RWQCB's program. He thought the completion of this study was sometime this fall to which Mr. Evans replied to the affirmative. Mr. Evans said that we had to have a plan submitted to the RWQCB by August 31 and the results are to be in about two months later. Mr. Evans felt that the Industrial Waste Survey was about 75% com- pleted by the County and the other 25% was a matter of identifying anything that looks like it could possibly be an industrial waste discharger. Going into buildings, finding out what they're doing, if there is any potential of getting into the sewer, if they have a wet process at all using toxic chemicals. A lot of this has been done but a lot more has to be done. In the first place, we couldn't hire a consultant and get him going fast enough to meet the time schedule. Mr. Zapotocky asked if Mr. Evans needed authorization to do the above. Mr. Evans said that we had $20,000 in this fiscal year's budget for industrial waste monitoring which is contract with the County. - 5 - JOINT ADVISOR***OMMITTEE MEETING MINUTES - JULWBT6, 1978 They have one full time field person who spends almost all of his time up in our area inventorying, monitoring and testing. What we're going to ask the County to do is to up-date all of their inventory records and do this block to block, visual sur- vey of anything that looks suspicious. Based on this, we will try to decide if there's anything out there that could have the potential of causing upsets at this plant, if they're discharged in large enough quantities or perhaps close enough to the plant or if we receive it in slug loads. When we have identified the most logical possibilities causing any problems at the plant, we will then do a stepped-up monitoring program on those in- dustries that we identify. He felt that this would be the exact thing that a consultant would do if hired. Mr. Dominguez said that Jack Thomas was the field monitor and perhaps Jack could come to the next JAC meeting and tell us if he has any problems with any constraints by any of the member agencies or maybe tell us what he suspects. Mr. Mahr suggested that possibly we could contact the suppliers of the various chemicals being used. Chairman Stiles felt that Mr. Evans should sit down with Mr. Thomas and discuss the industrial waste surveys and report back to the JAC. Mr. Evans said that Mr. Thomas' samples are run in our labora- tory and that Mr. Thomas has some definite ideas about what the deficiencies are and Mr. Evans felt that they could be handled better by dealing directly with the agencies rather than bring Mr. Thomas to the JAC meeting. Mr. Evans also said that he would like to get together with Mr. Thomas to find out what the de- ficiencies were before Mr. Thomas is asked to give a report at the JAC meeting. 5. SULFIDE CONDITION REPORT Chairman Stiles asked Mr. Evans to report on the sulfide condi- tions . Mr. Evans made no significant comments about this report. 6. EXPENDITURE REPORT Mr. Evans noted that on page 1 of this report, the flows are shown for a full year. He also noted that the EDU report was replaced by a section in the Operations and Maintenance Report and now only shows the connections. - 6 - JOINT ADVISORY COMMITTEE MEETING MINUTES - JUL1/**^, 1978 ACTION 7. RESOLUTION ADOPTING THE AREAWIDE WATER QUALITY MANAGEMENT PLAN Chairman Stiles asked Mr. Evans to report on the resolution adopting the Areawide Water Quality Management Program. Mr. Evans said that he felt everyone was aware that the CPO had adopted an Areawide Water Quality Management Program which established the CPO as the agency to coordinate the preparation of the plan on an annual basis. What we're being asked to do by the CPO is adopt a resolution recognizing that the plan exists and agreeing to support it. Mr. Zapotocky moved that the agencies adopt the resolution. Seconded by Mr. Skotnicki, the motion carried. Mr. Evans referred to Mr. Gann who stated that inasmuch as the Seventh Supplement, which establishes this committee says we are an advisory committee, the adoption of this resolution would not be proper by this body. He felt that if the motion were adopted, a similar resolution should be passed by each of the member agencies at this point and time. It was Mr. Gann's rec- ommendation that, if the resolution submitted to the various agencies covers in substance these resolutions, it should be left at that stage. Mr. Zapotocky withdrew his motion and Mr. Skotnicki withdrew his second. Mr. Evans said that he would remind the CPO that we are a six member joint powers arrangement and not an implementing agency in our own right. Any implementing resolution should be ad- dressed to the six individual member agencies. 8. CONTRACT WITH ARTHUR BEARD ENGINEERS FOR VALUE ENGINEERING Chairman Stiles asked Mr. Evans for his comments. Mr. Evans apologized for putting this item on the agenda without backup material. Arthur Beard assured him that we would have the contract in time to be included in the packet, then assured him we could mail it out as an addendum and then, this morning, we still don't have it. Mr. Gann wrote the contract based on the input from all the agencies during our last problem with contracts. It includes names of all of the people who will be performing under the - 7 - JOINT ADVISORY COMMITTEE MEETING MINUTES - JUL^V 1978 ;^"*| \0T *^^ contract. The scope of work is based on the EPA Work Book for Value Engineering and is in accordance with the guide- lines for the size project we have. It has the right people with the right capabilities. The price is a firm fixed price and the contractor gets no more or no less than that amount. Mr. Evans said that when we first discussed the selection of Arthur Beard Engineers, we were talking about $55,000-60,000. We now have a contract with a proposed fixed price of $47,186.12 which is in accordance with all the EPA figures and is approx- imately $3,000 less than the grant offer which we had for value engineering. Each agency will have to adopt a resolution authorizing Vista Sanitation District to enter into the contract. Mr. Evans proposed that, as soon as he received the contract, he would like to call a Negotiating Committee meeting and then a Special JAC meeting. Chairman Stiles stated that the Negotiating Committee could meet at 9:00 A.M. followed by a meeting of the Special JAC at 9:30 A.M. on Wednesday, August 2nd. 9. LETTER FROM LEUCADIA COUNTY WATER DISTRICT Mr. Elliott reviewed Leucadia's request which is in conjunction with reactivating their existing plant and paralleling their in- terceptor to the Encina facility. They would like to utilize the old interceptor as a failsafe line directly to the ocean outfall. Mr. Elliott asked for the resolution of questions as to how much Leucadia owned in the outfall, what the capacity of the outfall was, and the plans for an effluent pump station. He also felt that there should be some discussion of the question of solids handling. Mr. Evans felt that Leucadia's proposal to use the ocean outfall was of less concern than the increased solids loading feature of their plan. Mr. Elliott explained that Leucadia would probably operate the reclamation plant at a flow of 0.5 MGD and would actually be discharging an effluent of less suspended solids strength than the average coming into the plant. Mr. Beckman mentioned that the Leucadia County Water District would have to install another line across the flood channel. He also reminded the JAC that the Basic Agreement says the agencies have to continue to pay for all their flow even if they reclaim. He commented that these questions would be addressed in the Dis- trict's EIR. - 8 - JO: ADVISORY COMMITTEE MEETING Mil ES - JULY 26, 1978-•—c Mr. Zapotocky moved that the manager be directed to analyze the proposal and refer it to the appropriate committee. The motion was seconded by Mr. Carr and unanimously approved. OTHER BUSINESS 10. STATUS OF APPLICATION FOR MODIFICATION OF SECONDARY TREATMENT REQUIREMENTS Mr. Elliott asked for a status report on the Application for Modification of Secondary Treatment Requirements. Mr. Evans reported that we had a contract with Planktonics for the bio- logical assessment portion of the application. That firm has nearly completed the assembly of the oceanographic information necessary to complete the application. Mr. Kubota asked if the CPO request for a marine sanctuary would make our application academic. Mr. Skotnicki mentioned that its primary purpose was to restrict offshore drilling. Mr. Evans continued that we also have a contract with Brown and Caldwell for doing computer analysis of the ocean outfall and a contract with Pomeroy, Johnston and Bailey for chemical testing. All work is underway and on schedule. 11. REORGANIZATION AGREEMENT Mr. Elliott inquired about the reorganization agreement. Mr. Gann reported that the draft agreement had been mailed by his office and should be received by each agency this week. Mr. Schneider asked Mr. Evans if he still thought we could save $100,000 by going to our own management. Mr. Evans responded in the affirmative. Mr. Schneider added that we wouldn't have such long delays in getting things approved. Mr. Evans said that any delays would be traceable back to this Board. Mr. Skotnicki re- minded Mr. Evans that his statement would be true only for oper- ational matters. Mr. Gann added that we would not attempt to change the role of the Vista Sanitation District as lead agency for Phase III for fear of jeopardizing the grant. 12. FEASIBILITY OF USING WORMS TO DIGEST SOLIDS Chairman Stiles introduced Mr. Bill Heath who spoke on the above subject. Mr. Heath said that, for the past few months, he has been feeding - 9 - JOINT ADVISORYCOMMITTEE MEETING MINUTES - JULCJ6, 1978 his worms raw sludge subterraneously. Mr. Eraser said that it was his understanding that the Japanese had done a great deal of research in this area and there have been two or three firms, to his knowledge, who have actually purchased the technology. He wondered if Mr. Heath had utilized this research in his work. Mr. Skotnicki asked if he had made any approaches to the State Regional Water Quality Control Board to see whether they will accept this approach to sludge digestion. Mr. Heath answered to the affirmative adding that the SRWQCB is proposing a pilot project. Chairman Stiles felt that it would be wise for Mr. Evans to handle the situation and keep the JAC advised accordingly. Mr. Schneider said that he didn't feel that we should be in- volved in spending any of the District's funds until Mr. Heath had some kind of proven proposal which would be workable. Mr. Zapotocky moved that Mr. Evans set up a Reclamation Sub- committee meeting for discussion of the proposal when it was received from Mr. Heath. Sconded by Mr. Skotnicki, the motion carried. 13. PRESENTATION TO JACK KUBOTA Chairman Stiles said that, since Mr. Kubota had been furnish- ing doughnuts for such a long time and for the other good works he has performed in the past, it was only fitting and proper to give him an award befitting his good deeds. With much "pomp and ceremony", Mr. Kubota was presented with the distinguished "California Turd Bird" award. ADJOURNMENT There being no further business, the meeting was adjourned. Respectfully submitted, unn Taylor Recording Secretary